office secretary

DEWA Institute for Special & Inclusive Education

DEWA Institute of Special &amp; Inclusive Education is looking for an office secretary to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting parents and visitors, as well as managing files, updating paperwork and other documents, and performing other general reception duties and errands.In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.Office Assistant Requirements:<ul><li>Minimum Bachelor Degree.</li><li>Experience as an office secretary or in a related field.</li><li>Ability to write clearly and help with word processing when necessary.</li><li>Warm personality with strong communication skills.</li><li>Ability to work well under limited supervision.</li><li>Great communication skills.</li></ul>Job Type: Full-timeWork Location: In person

Female Office Secretary Required

Department of Energy Abu Dhabi

<div>
 
 The Executive Secretary is responsible for assisting the line manager with all daily responsibilities and tasks assigned to the manager, ensuring that all duties are successfully performed.
 
 
 
 
 
 The Executive Secretary's responsibilities include scheduling meetings, organizing logistics, responding to inquiries, conducting research, receiving and scanning phone calls and emails in order to respond, and assisting with administrative tasks.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Provide secretarial and administrative support to direct and support day-to-day office requirements such as conducting basic research, preparing documents and correspondence, coordinating meetings, logistical procedures, and scheduling.
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 Draft regular memos and correspondence as per templates and guidelines This includes drafting letters and correspondence, recording and distributing meeting minutes, and any other required correspondence, formal or informal.
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 Receive, document, and archive incoming documents, mail, and other forms of communication.
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 Keep and submit an internal and external document record in accordance with approved office procedures and practices.
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 Provide the necessary assistance by tracking down the documents/information required from the main partners as well as internal and external stakeholders.
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 Prepare the schedule, as well as organize and manage interviews, internal and external meetings, and other events as needed.
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 Answer, scan, sort, and transfer phone calls.
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 Deal effectively with internal sector/directorates/sections and ensure effective support is provided, particularly in the HR and Finance Directorates.
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 Organize, book, and manage travel arrangements as needed, as well as coordinate with internal and external work groups.
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 Ensure that appropriate office supplies are available through the General Services.
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 Demonstrate proficiency with computers, fax machines, printers, scanning, photocopying, and other office tools required to support documentation requirements.
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 Maintain the confidentiality of office files, records, documents, and data.
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 Establish positive working relationships with internal work groups within the Department of Energy, as well as partners and external stakeholders, to drive the implementation of tasks.
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 </ul>
 
 
 Qualifications
 
 
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 Bachelor's Degree in a relevant discipline, e.g., Business Administration.
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 Experience
 
 
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 Minimum of 2 years of experience in executive affairs.
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</div>

Executive Secretary (UAEN)

Russell Auria Pest Control Services

Job OverviewWe are seeking a highly organized and proactive Co Secretary to join our dynamic team. In this vital role, you will support the governance and administrative functions of the organization, ensuring smooth operations and effective communication across all levels. Your energetic approach and attention to detail will help uphold compliance, facilitate meetings, and manage essential documentation. This paid position offers an exciting opportunity to contribute to organizational success while honing your administrative expertise in a fast-paced environment.Responsibilities<ul><li>Assist in preparing agendas, minutes, and reports for board meetings and other corporate gatherings</li><li>Manage and maintain accurate records of company resolutions, statutory filings, and governance documents</li><li>Coordinate scheduling of meetings, appointments, and events using calendar management tools</li><li>Handle correspondence with stakeholders, clients, and internal teams via phone, email, and other communication channels</li><li>Support office management tasks including filing, data entry, and document proofreading to ensure accuracy and confidentiality</li><li>Oversee the organization of physical and digital files using proper filing systems and document management software</li><li>Utilize office software such as Microsoft Office, Google Workspace, and QuickBooks for daily administrative functions</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>Demonstrated experience with office management, clerical duties, bookkeeping, and data entry</li><li>Exceptional communication skills both in person and via multi-line phone systems; bilingual abilities are a plus</li><li>Proven ability to handle confidential information with discretion and professionalism</li><li>Experience with calendar management, scheduling meetings, and personal assistant responsibilities</li><li>Familiarity with office equipment such as multi-line phones, printers, scanners, and fax machines</li><li>Customer service-oriented mindset with strong phone etiquette skills</li><li>Ability to proofread documents accurately while maintaining high attention to detail</li><li>Effective time management skills to meet deadlines consistently</li></ul>This role is perfect for a motivated individual eager to develop their career in corporate governance or administrative support. Join us to be part of a vibrant team dedicated to excellence!Pay: From $20.00 per hourWork Location: Hybrid remote in Aromas, CA 95004

Co Secertery

South Florida Jewish Academy

<div>Job Title: Administrative Secretary / Data &amp; Admissions Coordinator
Position Summary 
South Florida Jewish Academy is seeking a highly organized, self-motivated, and detail-oriented Administrative Secretary / Data &amp; Admissions Coordinator to join our administrative team. Working in partnership with the school's current secretary, this individual will help manage the day-to-day operations of the front office while taking primary responsibility for maintaining data systems, tracking prospective students, and supporting the admissions process.
This is an evolving position with the opportunity to develop new systems, improve workflows, and become an integral part of the school's administrative team. The ideal candidate is proactive, collaborative, and enjoys creating organized, efficient processes.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Work collaboratively with the school's administrative secretary to ensure the smooth operation of the front office.</li><li>
Maintain accurate student records and school databases.</li><li>
Manage the admissions pipeline by tracking prospective families from initial inquiry through enrollment.</li><li>
Schedule school tours, admissions meetings, interviews, and follow-up communications.</li><li>
Generate reports and maintain spreadsheets related to admissions, enrollment, and school data.</li><li>
Assist with registration, enrollment, and student records.</li><li>
Answer phones, respond to emails, greet visitors, and provide exceptional customer service to families and guests.</li><li>
Coordinate calendars, appointments, and meetings for school administrators as needed.</li><li>
Organize and maintain confidential digital and paper files.</li><li>
Support school events and administrative projects.</li><li>
Identify opportunities to improve office procedures and help develop efficient administrative systems.</li><li>
Provide cross-coverage for the other secretary as needed and work together to ensure all office responsibilities are completed efficiently.</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Excellent organizational and time-management skills.</li><li>
Strong attention to detail and accuracy.</li><li>
Excellent written and verbal communication skills.</li><li>
Aability to learn new software and databases quickly.</li><li>
Ability to manage multiple priorities while maintaining confidentiality.</li><li>
Professional, friendly, and service-oriented demeanor.</li></ul><h3 class="jobSectionHeader">
Desired Qualities</h3><ul><li>
Self-motivated and takes initiative.</li><li>
Strong team player who enjoys collaborating with colleagues.</li><li>
Flexible and adaptable in a dynamic school environment.</li><li>
Committed to providing outstanding service to students, families, and staff.</li></ul><h3 class="jobSectionHeader">
Why Join Our Team?</h3>
This role is ideal for someone who enjoys organization, technology, and working with people. As part of a collaborative front office team, you will help strengthen the school's administrative systems, support the admissions process, and contribute to creating a welcoming and efficient environment for our students, families, and staff. There is significant opportunity to shape and grow this position as the school continues to expand.</div>

Administrative Secretary Data and Admissions Coordinator

Panah Shelter Home (Panah Trust)

Secretary / Receptionist (Full-Time) Eligibility: This position is open to female candidates only.Location: Panah Shelter Home, ST-06, Block-10, Federal B. Area, KarachiPanah Shelter Home is a non-profit organization dedicated to providing shelter, protection, and rehabilitation services to women in need. We are seeking a professional, organized, and courteous Secretary / Receptionist to join our team.Responsibilities<ul><li>Manage the reception desk and welcome visitors professionally.</li><li>Handle incoming and outgoing telephone calls and take messages as required.</li><li>Respond to emails and other correspondence.</li><li>Schedule appointments and maintain calendars.</li><li>Draft letters, reports, meeting minutes, and other office documents.</li><li>Maintain filing systems, records, and confidential documents.</li><li>Receive, sort, and dispatch mail and courier items.</li><li>Keep proper computerized records of residents in the database system.</li><li>Organize recreational activities and programs for National Days and other special occasions.</li><li>Be responsible for the reception area, including maintaining visitor registers and recording visitors' attendance.</li><li>Order and maintain office stationery and supplies.</li><li>Assist in data entry and preparation of reports.</li><li>Support the day-to-day administrative operations of the office.</li><li>Perform any other duties as assigned by Management.</li></ul>Qualification<ul><li>Bachelor's degree from a recognized university.</li><li>Relevant experience as a Secretary or Receptionist, or Administrative Assistant will be preferred.</li><li>Proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).</li><li>Good communication, interpersonal, and organizational skills.</li><li>Ability to maintain confidentiality and work in a professional environment.</li></ul>How to ApplyInterested candidates are requested to submit their updated resume within 15 days of the publication of this advertisement.Email: panahhome@gmail.comAddress: Panah Shelter Home ST-06, Block-10, Federal B. Area, KarachiPay: Rs45,000.00 - Rs50,000.00 per monthWork Location: In person

Secretary / Receptionist (Full-Time) - Female

AEON DIGITAL ADVERTISING MATERIAL TRADING LLC

We are looking for a professional and organized Receptionist / Secretary to join our team in Dubai. The ideal candidate should have excellent communication skills, a pleasant personality, and good knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).Requirements<ul><li>Previous experience as a Receptionist, Secretary, or Administrative Assistant is preferred.</li><li>Good communication skills in English.</li><li>Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and customer-service attitude.</li><li>Ability to work independently and as part of a team.Key Responsibilities</li><li>Welcome visitors and handle front-desk operations professionally.</li><li>Answer phone calls and respond to emails.</li><li>Manage appointments, meetings, and calendars.</li><li>Prepare letters, reports, and basic presentations.</li><li>Maintain visitor records and office correspondence.</li><li>Support management with administrative tasks.</li><li>Coordinate courier deliveries and office documentation</li></ul>Pay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Receptionist

State of Michigan

<div>JOB The Department reserves the right to close this posting prior to its original end date. Once 50 applications have been received, the posting will automatically close. 
At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan&rsquo;s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO.
This position serves as the secretary and management assistant to district/site manager in an MRS district administrative unit. Position is responsible for coordination of office activities, is knowledgeable of confidential personnel matters and performs a full range of management support secretarial assignments. Serves as lead administrative support for the district. Serves as the district Procurement Card holder; completes authorized purchases in accordance with State of MI procurement policies. Performs related work as assigned.
Secretary - Position Description Summary 
 
If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position.
Employment and Training Careers page 
EXAMPLE OF DUTIES Education 
Educational level typically acquired through completion of high school. 
 
Experience 
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8. 
 
OR 
 
Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7. SUPPLEMENTAL INFORMATION

To be considered for this position you must: 
 
1. Attach a cover letter describing what strengths and work experience you bring to this position. 
2. Attach a copy of your detailed resume to the job application. Dates of employment should include month and year and hours per week.
Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.
All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conduct and will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.
All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.
The Michigan Department of Labor and Economic Opportunity participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.
The department reserves the right to close this posting at any time if it is determined that a sufficient number of applications have been received. 
 
Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of results.
 
 
Applications must be submitted through NEOGOV. If you have questions or need assistance uploading and/or attaching your documents, please contact the NEOGOV applicant support at 855-524-5627. 
 
For information about this specific position, please email LEO-OHR@michigan.gov. Please reference the job posting number in subject line.
View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf</div>

Secretary 9 - Management Assistant - Ann Arbor

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