office secretary

180 Water

Overview We are seeking a proactive and organized Office Secretary to join our dynamic team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a positive attitude. As an Office Secretary, you will be the first point of contact for visitors and clients, managing multiple responsibilities with efficiency and professionalism.Duties<ul><li>Greet visitors and clients at the front desk with a friendly and professional demeanor, ensuring a welcoming environment</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and schedules</li><li>Maintain calendar management for appointments, meetings, and events to optimize office productivity</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking</li><li>Perform general clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies</li><li>Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of satisfaction</li><li>Assist with office management tasks including organizing files, managing office equipment, and coordinating maintenance requests</li></ul>Skills<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software for basic financial tasks</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of medical or dental receptionist procedures is a plus but not required</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative functions</li></ul>Join us as an Office Secretary and be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office. Your energy, organization skills, and commitment will make a meaningful difference every day!Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Secretary

Gulf Express Group

We're looking for Office Secretary cum Admin with knowledge in computer and good English communication. with 2 years experience at UAE. FEMALE Company Name: Gulf Express GroupIndustries: International Medical Tourism, Real Estate, Food and Beverage and General TradingWhatsApp: +971 50 755 5101Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Confidential Careers

<div>
 
 
 Job Title:
 
 Back Office Administrator / Secretary
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Availability:
 
 Immediate
 
 
 
 
 
 We are seeking a highly organized and discreet Back Office Administrator / Secretary with prior experience working within a Family Office environment. The ideal candidate will demonstrate exceptional administrative capabilities, strong attention to detail, and the ability to manage confidential matters with professionalism and maturity.
 
 
 This role will support senior stakeholders and oversee daily administrative operations, ensuring seamless coordination across business and personal affairs where required.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide high-level secretarial support to senior leadership
 </li>
 <li>
 Manage complex calendars, appointments, and travel arrangements (local &amp; international)
 </li>
 <li>
 Prepare meeting agendas, minutes, reports, and confidential correspondence
 </li>
 <li>
 Handle document management, filing systems, and record maintenance
 </li>
 </ul>
 
 Family Office Coordination
 
 <ul>
 <li>
 Support in managing both corporate and personal administrative matters
 </li>
 <li>
 Liaise with banks, legal advisors, vendors, and external stakeholders
 </li>
 <li>
 Assist with property, asset, and investment documentation where required
 </li>
 <li>
 Coordinate personal scheduling and logistics with discretion
 </li>
 </ul>
 
 Office &amp; Back Office Operations
 
 <ul>
 <li>
 Oversee office supplies, vendor contracts, and service providers
 </li>
 <li>
 Manage expense tracking, invoice processing, and payment follow-ups
 </li>
 <li>
 Maintain organized digital and physical documentation systems
 </li>
 <li>
 Ensure smooth day-to-day office operations
 </li>
 </ul>
 
 Communication &amp; Liaison
 
 <ul>
 <li>
 Act as a key point of contact for internal and external communication
 </li>
 <li>
 Screen calls, emails, and visitors professionally
 </li>
 <li>
 Coordinate with service providers, consultants, and household staff if required
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 5&ndash;10 years of experience in a Back Office, Executive Assistant, or Secretarial role
 </li>
 <li>
 Prior experience working within a Family Office environment is mandatory
 </li>
 <li>
 Based in Dubai and available to join immediately
 </li>
 <li>
 Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent written and verbal English communication skills
 </li>
 <li>
 Experience handling confidential financial and personal information
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualities
 
 
 <ul>
 <li>
 High level of discretion and integrity
 </li>
 <li>
 Calm under pressure and able to manage shifting priorities
 </li>
 <li>
 Detail-oriented with strong follow-through
 </li>
 <li>
 Well-presented and professional demeanor
 </li>
 <li>
 Service-oriented mindset
 </li>
 <li>
 Familiarity with UAE administrative processes, banking, and vendor management
 </li>
 </ul>
 
 
</div>

Ameristar Oil LLC

RESPONSIBILITIES Answering the phone.Taking orders from clients.Billing/emailing clients.Invoices on Quick Books.WORK EXPERIENCE Secretary, receptionist, and or office assistant experience.SKILLS Bilingual(Spanish/English)Some to little experience with Quick Books.EDUCATIONHigh school diplomaJob Type: Full-timePay: $15.00 - $17.50 per hourBenefits:<ul><li>Employee discount</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul>Work Location: In person

ADAMZ IT SOLUTIONS

<ul><li>Job Title: Office Secretary</li><li>Job Location : Musaffah 39, Abudhabi</li><li>Gender preference : Female</li><li>Company : ADAMZ IT SOLUTIONS</li></ul>Job Responsibilities:- Handle general administrative and secretarial duties- Manage emails and phone calls with customers, partners, and suppliers - Handle MCC-related tasks including email communication, document submissions, AutoCAD drawings, and inspection coordination. - Assist with basic accounting tasks - Prepare ads, flyers, and document templates - Use AI tools to assist with office work, content preparation and social media marketing - Coordinate with administrative and technical teams to schedule meetings, projects, works, etc.Requirements:- 3+ years experience in office coordination and administration- Knowledge of basic accounting and AutoCAD - Experience with AI tools - Skills in designing ads and flyers - Good communication and organizational skills - Ability to handle MCC and other government / legal works - Ability to work independently and as part of a team, with good leadership qualities.If interested, plz WhatsApp your CV and cover letter to adamzitsrecruitment@gmail.com or via WhatsApp to +971526521362Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Do you know Basic accounting and Autocad? </li><li>Which are the AI softwares and tools that you specialize in? </li></ul>Experience:<ul><li>Administrative : 1 year (Preferred)</li></ul>Work Location: Remote

78lounge cafe

The RoleWe are seeking a highly professional and organized Female Office Secretary to serve as the administrative backbone of [The One Cafe]. , you will ensure that the business side of is handled with the same precision and elegance that we provide to our guests.Key Responsibilities<ul><li>Executive Support: Manage the daily schedule, private meetings, and professional communications.</li><li>Supplier &amp; Procurement: Act as the primary point of contact for our premium suppliers (flour, specialty beans, dairy). You will track orders, verify deliveries, and manage invoices.</li><li>Legal &amp; Compliance: Ensure all UAE business licenses, staff health cards, and Municipality permits are up-to-date and organized.</li><li>HR &amp; Payroll: Maintain confidential employee files, track attendance for the bakery and floor team, and manage monthly payroll documentation.</li><li>Digital Organization: Manage the cafe&rsquo;s official email, handle corporate event bookings, and maintain an impeccable digital filing system.</li></ul>What We Are Looking For<ul><li>Presentation: A professional, poised, and business-formal appearance.</li><li>Experience: Minimum 2&ndash;3 years in an administrative or secretarial role within the UAE (F&amp;B experience is a significant advantage).</li><li>Skills: Expert proficiency in Microsoft Office (Excel is a must for cost-tracking) and Google Workspace.</li><li>Discretion: Ability to handle sensitive business information with absolute confidentiality.</li></ul>Job Type: Full-timeWork Location: In person

Office Secretary (Female Only)

NEXA NETWORK SOLUTIONS

Job Summary: We are seeking a reliable, detail-oriented Office Secretary to manage our daily administrative operations and provide basic accounting support. The ideal candidate will be the first point of contact for our office while ensuring our financial records remain organized.Key Responsibilities:<ul><li>Administrative: Greeting clients, answering phones, managing mail, and maintaining filing systems.</li><li>Scheduling: Coordinating meetings and managing the office calendar.</li><li>Basic Accounts: Processing invoices, tracking expenses, and assisting with basic data entry in accounting software (e.g., QuickBooks, Xero, or Excel).</li><li>Documentation: Preparing reports, memos, and financial statements as needed.</li></ul>Required Skills &amp; Qualifications:<ul><li>Proven experience as an Office Secretary or Administrative Assistant.</li><li>Basic knowledge of bookkeeping or accounting principles (Accounts Payable/Receivable).</li><li>Proficiency in MS Office (especially Excel and Word).</li><li>Excellent organizational and time-management skills.</li><li>High school diploma; a certificate in Business Administration or Accounting is a plus.</li></ul>Job Type: Full-timePay: QAR1,800.00 - QAR2,500.00 per monthWork Location: In person

Office Secretary & Junior Accounts Assistant (or Office Secretary with Basic Accounting)

Search 10000+ Office secretary jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 office secretary jobs Near Me

Office Secretary

Office Secretary

Office Secretary

Office Secretary

Office Secretary

Office Secretary (Female Only)

Office Secretary & Junior Accounts Assistant (or Office Secretary with Basic Accounting)