office secretary

Osceola United Methodist Church

Position Purpose, Authority and AccountabilityUnder the general supervision of the Pastor, the Office Secretary oversees the day to day activities of the church office, performing those services directly or through the assistance of other staff. Functions independently within parameters of established policies, procedures, and guidelines.Minimal Education/Training Requirements● Training/Education in record keeping, bookkeeping/accounting, office management and computer skills.Minimal Skills or Proficiency Requirements● Functional literacy in spoken and written English.● Typing skills at least 40 words per minute.● Computer proficiency, familiarity with Windows, Microsoft Word, and Excel.● Working knowledge of office machine operations such as copier and computer system.● Effective organizational, communication, supervisory and interpersonal skills.● Demonstrated attention to detail.● Demonstrated effective time management.Essential Job Functions<ul><li>Reception</li></ul>1. Answers the telephone, routes calls, receives/transmits messages.2. Greets visitors and directs them to the proper areas or people in a friendly manner.3. Checks out keys as needed for members and other groups using the church building.4. Records information on the calendar for staff use with scheduled times.5. Receives requests and relay messages for meeting set-ups and media equipment needs to the custodian or appropriate persons.B. Clerical Support1. Performs typing, photocopying and mailing for the Pastor and other members of the church as appropriate.2. Receives, sorts and distributes incoming mail.3. Establishes and maintains an effective filing system.4. Maintains office equipment in safe working conditions, maintains inventory of office supplies and orders supplies as needed within established financial boundaries.5. Type and print, edit and prepare distribution of weekly calendar and announcements, assemble materials, type, edit, print and distribute newsletters or other materials as requested by other committees for mailings.6. Order special offering envelopes or other materials as requested by Pastor or committee chairs.7. Make arrangements with florist and donating parties when appropriate for alter flowers.8. Serve as secretary at the Church Conference.9. Do PowerPoint for Sunday morning as needed.C. Membership1. Assures confidentiality of members files are established and maintained for giving, membership, confirmation, baptism, death, certificates of transfer, etc.2. Updates addresses and telephone numbers for church members.3. Review and oversee attendance sheets, letters to visitors, and assists the Pastor and membership committee with new member class materials.General Functions● Comes to work as scheduled and consistently demonstrates dependability and punctuality, complies with attendance policy.● Reports for work with clean, neat personal appearance, consistently presents professional image.● Accepts assigned duties, instructions, or correction in a cooperative manner, voicing concerns or disagreement in a professional manner through established chain of authority according to established procedures.● Observes safety hazards and emergency situations, and reports to appropriate person or takes corrective action according to established procedures, works safely without danger to self or others.● Maintains confidentiality of all business information.● Maintains effective customer relations in interactions with others.● Performs other related duties and projects as assigned.Physical/Sensory/Cognitive Activity RequirementsThis list is not meant to be inclusive, rather exemplary of types of physical activities involved in the performance of essential functions.Lifting, carrying, pushing and/or pulling(strength); Routinely engages in sedentary to light physical activity associated with office work, may lift up to 20 lbs. Alone or carry approximately 10 lbs. Short distances, such as moving packages of office supplies within the office.Climbing and/or balancing; Routinely maintains physical equilibrium to safely move around the office area and through the church, perform desk work, do light lifting and carrying.Stooping, kneeling, crouching, and/or crawling; Occasionally engages in these activities associated with getting/placing items on low shelves or the back of low file drawers, retrieving dropped items from the floor, clearing paper jams from the photocopier.Reaching, handling, fingering, and/or feeling; Routinely uses tactile sense and manual dexterity to perform secretarial, clerical, and bookkeeping/record keeping activities via pencil and paper, the computer or typewriter, and to operate business machines.Repetitive movements; Keyboard activities, either typewriter or computer.Recognition/vision and mental processing; Routinely processes large quantities of writer information, forms, and numbers associated with accurate, legible bookkeeping/record keeping and secretarial/clerical functions.Smell; Routinely observes unpleasant environmental odors or those related to improper function of business machines.Verbal communication; Routinely interacts with individuals in situations highly dependent upon audible, intelligible verbal communication, face-to-face and via telephone.Emotional Behavior Requirement: Routinely interacts with individuals who may be discourteous, tactless, demanding, frustrated, angry or hostile, emotionally vulnerable, or mean-natured. Routinely called upon to control own emotions and behavior so as to respond professionally in accordance with effective employee and customer relations.****************************************************************************************************I understand that this Position Description is not intended to be an all-inclusive list of every task I may perform, but a description of the minimal qualifications, essential functions, and physical, sensory, cognitive, and emotional behavior abilities this job requires, with or without accommodation.To apply send resume and cover letter detailing qualifications to oumciowa@gmail.com. For more information you can call the church at 641-342-2830.Job Type: Part-timePay: $15.00 per hourWork Location: In person

Office Secretary

180 Water

Overview We are seeking a proactive and organized Office Secretary to join our dynamic team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a positive attitude. As an Office Secretary, you will be the first point of contact for visitors and clients, managing multiple responsibilities with efficiency and professionalism.Duties<ul><li>Greet visitors and clients at the front desk with a friendly and professional demeanor, ensuring a welcoming environment</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and schedules</li><li>Maintain calendar management for appointments, meetings, and events to optimize office productivity</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking</li><li>Perform general clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies</li><li>Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of satisfaction</li><li>Assist with office management tasks including organizing files, managing office equipment, and coordinating maintenance requests</li></ul>Skills<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software for basic financial tasks</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of medical or dental receptionist procedures is a plus but not required</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative functions</li></ul>Join us as an Office Secretary and be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office. Your energy, organization skills, and commitment will make a meaningful difference every day!Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Soni Mega Tech Inc

Overview We are seeking a dedicated and organized Office Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing communications, and assisting with various office tasks. This position requires strong time management skills, attention to detail, and the ability to work effectively in a fast-paced environment.Responsibilities<ul><li>Answer and direct phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.</li><li>Maintain organized filing systems for documents and records, ensuring easy access and retrieval.</li><li>Perform data entry tasks accurately and efficiently, maintaining up-to-date information in databases.</li><li>Assist in office management duties, including scheduling appointments and managing calendars.</li><li>Support medical or dental receptionists by coordinating patient appointments and handling inquiries.</li><li>Utilize Google Suite for document creation, spreadsheets, and presentations as needed.</li><li>Act as a personal assistant to senior staff members, providing administrative support as required.</li><li>Manage time effectively to prioritize tasks and meet deadlines while maintaining high-quality work.</li></ul>Qualifications<ul><li>Proven experience as an Office Secretary or in a similar administrative role is preferred.</li><li>Proficient in data entry with strong attention to detail.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Strong communication skills, both verbal and written, with a focus on professional phone etiquette.</li><li>Proficiency in Google Suite applications.</li><li>Demonstrated ability to work independently as well as part of a team.</li><li>Strong time management skills to ensure timely completion of tasks.</li><li>Quickbooks</li></ul>Join our team and contribute to creating an efficient office environment where your skills will be valued!Job Type: Full-timePay: $14.00 - $18.00 per hourBenefits:<ul><li>Dental insurance</li></ul>Work Location: In person

Office secretary

Ameristar Oil LLC

RESPONSIBILITIES Answering the phone.Taking orders from clients.Billing/emailing clients.Invoices on Quick Books.WORK EXPERIENCE Secretary, receptionist, and or office assistant experience.SKILLS Bilingual(Spanish/English)Some to little experience with Quick Books.EDUCATIONHigh school diplomaJob Type: Full-timePay: $15.00 - $17.50 per hourBenefits:<ul><li>Employee discount</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul>Work Location: In person

WADI AL SAHAB FOR MANAGEMENT AND CONSULTANCIES. CO

<div>
 A management consulting and professional services firm operating in the Business &amp; Management Consulting sector in the United Arab Emirates. We provide administrative, operational, and client-facing support to corporate and government stakeholders across the region. Position:
 
 Administrative Secretary
 
 (On-site, UAE) delivering high-quality front-office and back-office administrative services.
 
 
 
 Role &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Operate the front desk: greet visitors, manage check-ins, and maintain a professional reception area.
 </li>
 <li>
 Field and route incoming calls and emails; perform triage and follow up with internal teams and external stakeholders.
 </li>
 <li>
 Manage executive calendars: schedule meetings, coordinate meeting rooms, prepare agendas and meeting materials.
 </li>
 <li>
 Maintain accurate document control: prepare, format, file, scan, and archive correspondence, reports, and contracts.
 </li>
 <li>
 Coordinate travel and logistics: arrange flights, accommodation, local transport and prepare itineraries and expense documentation.
 </li>
 <li>
 Support office operations: process procurement requests, manage supplies, assist with basic bookkeeping and ensure confidentiality of sensitive information.
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications Must-Have
 
 
 
 <ul>
 <li>
 Microsoft Office
 </li>
 <li>
 Microsoft Excel
 </li>
 <li>
 Microsoft Word
 </li>
 <li>
 Microsoft Outlook
 </li>
 <li>
 Calendar Management
 </li>
 <li>
 Reception
 </li>
 <li>
 Document Management
 </li>
 <li>
 Telephone Etiquette
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Arabic Language
 </li>
 <li>
 Minute Taking
 </li>
 <li>
 Travel Coordination
 
 
 </li>
 </ul>
 
 Additional Qualifications (role Expectations)
 
 
 
 Ideal candidates will have prior on-site administrative experience in a professional services or corporate environment, strong attention to detail, and the legal right to work in the UAE. Professional disposition, discretion handling confidential materials, and the ability to thrive in a fast-paced office are essential.
 
 
 
 Benefits &amp; Culture Highlights
 
 
 
 <ul>
 <li>
 On-site role with a stable, office-based team and structured working hours.
 </li>
 <li>
 Opportunities for professional development and cross-functional exposure in consulting support functions.
 </li>
 <li>
 Collaborative, service-oriented culture with a focus on operational excellence and client responsiveness.
 
 
 </li>
 </ul>
 Skills: microsoft excel,microsoft office,microsoft outlook,document management,microsoft word
</div>

Glamour Us

Employment Type: Part-timePosition Type: PermanentLocation: 693 Palomar Street, Suite 5, Chula Vista, CA 91911Schedule<ul><li>Minimum required availability: Monday - Friday</li><li>Shifts range from 10:00 AM &ndash; 6:00 PM</li></ul>At Glamour Us, we believe beauty and professionalism go hand in hand. As our Office Secretary &amp; Executive Assistant, you&rsquo;ll be the organizational heartbeat of our business &mdash; managing daily operations, supporting leadership, and ensuring everything runs as smoothly behind the scenes as it looks on the runway. This is a detail-oriented, fast-paced role that blends administrative excellence, proactive communication, and high-level executive support. You&rsquo;ll report directly to the CEO and management team.WHAT YOU&rsquo;LL DOOffice Coordination &amp; Administrative Support<ul><li>Serve as the first point of contact for internal and external communications &mdash; handling calls, emails, and scheduling with professionalism and discretion.</li><li>Manage calendars for executives, coordinate meetings, appointments, and company events.</li><li>Prepare and organize documents, reports, and presentations with accuracy and attention to detail.</li><li>Maintain records, databases, and filing systems, both digital and physical.</li><li>Monitor office supplies and inventory, and coordinate purchases as needed.</li></ul>Executive Assistance<ul><li>Provide direct support to the CEO and senior leaders &mdash; including travel arrangements, meeting agendas, and confidential correspondence.</li><li>Anticipate executive needs and proactively manage priorities to ensure schedules and tasks stay on track.</li><li>Assist with project coordination, research, and presentations to support strategic goals.</li><li>Liaise with vendors, clients, and partners with professionalism and tact.</li></ul>Office Operations &amp; Team Support<ul><li>Oversee the general upkeep and appearance of the office to maintain a welcoming and productive environment.</li><li>Support HR processes such as onboarding, staff communications, and team events.</li><li>Coordinate internal meetings, lunches, and staff recognition activities to foster a positive company culture.</li><li>Ensure all company policies, confidentiality expectations, and operational standards are met.</li></ul>REQUIREMENTS<ul><li>Bilingual in English and Spanish (required).</li><li>Strong organizational and multitasking skills with flawless attention to detail.</li><li>Excellent written and verbal communication; professional and friendly demeanor.</li><li>Proficient in Microsoft Office Suite, QuickBooks, Google Workspace, and scheduling tools.</li><li>Reliable, honest, punctual, and discreet &mdash; able to handle sensitive information with integrity.</li><li>Availability between 10 AM&ndash;6 PM, Monday through Friday, with flexibility for occasional events or deadlines.</li></ul>PREFERRED QUALIFICATIONS<ul><li>2+ years of experience as an administrative assistant, executive assistant, or office coordinator.</li><li>Experience in retail or wholesale industries.</li><li>Strong interpersonal and problem-solving skills with a proactive mindset.</li><li>Comfort with fast-changing priorities and adaptability in a dynamic environment.</li></ul>WHO YOU ARE<ul><li>A self-starter who finds joy in keeping things organized, efficient, and beautiful.</li><li>A natural communicator who helps others stay informed and connected.</li><li>Calm under pressure, dependable, and always one step ahead.</li><li>Reliable, honest, punctual, and discreet &mdash; able to handle sensitive information with integrity.</li><li>Passionate about supporting a creative, inclusive environment where every team member can shine.</li></ul>BENEFITS<ul><li>Generous employee discount on all Glamour Us products</li><li>Supportive, transparent team culture</li><li>Opportunity to grow your beauty and retail expertise</li><li>Hands-on experience across store operations, styling, and customer service</li></ul>Glamour Us is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team membersPay: From $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul>Experience:<ul><li>Stocking: 1 year (Required)</li><li>Customer service: 1 year (Required)</li><li>Cash register: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>Ability to Commute:<ul><li>Chula Vista, CA 91911 (Required)</li></ul>Work Location: In person

Office Secretary & Executive Assistant

Pak Petroleum Services

ONLY EXPERIENCED CANDIDATES CAN APPLY NON EXPERIENCED CAN NOT WASTE YOUR'S TIMEInvoice processing, processing expense requests, credit control, cashbook maintenance maintaining the company purchase and sales ledgers, banks reconciliation raising sales invoices liaising with third-party providers, clients, and suppliers basic administration updating and maintaining procedural documentation and candidate should know about Full command of Ms-ExcelONLY EXPERIENCED CANDIDATES CAN APPLY NON EXPERIENCED CAN NOT WASTE YOUR'S TIMESalary: Rs50,000.00 - Rs5,0000.00 per monthJob Type: Full-timePay: Rs50,000.00 - Rs55,000.00 per monthWork Location: In person

OFFICE ASSISTANT/ OFFICE SECRETARY

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