office secretary

Woodlem Park School

<p>Job Location</p>
 
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 <p> <span>Dubai, <br> United Arab Emirates</span> </p>
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 <p>Experience</p>
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 <p> <span>2 to 5 years</span> </p>
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 <p>Qualification Level</p>
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 <p> <span>Graduate</span> </p>
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 <p>Job Function</p>
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 <p> <span>Secretary / Front Office<br> </span> </p>
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 <p>Skillset</p>
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 <p> <span>MS Office proficient</span> </p>
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 <p>Preferred Jobseekers</p>
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 <p>Jobseekers from any country</p> 
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<span>Office Secretary<br> <br>Job Location : Dubai, UAE<br> <br><b>Requirements</b> :<br> <br>  Should have experience as Office Secretary<br>  Any Nationals<br> </span>
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Office Secretary

Ghazanfar Group

The Role
<br>The Office Secretary provides executive-level administrative and secretarial support to ensure the smooth and efficient functioning of the Head Office. The role is responsible for managing official correspondence, maintaining documentation and filing systems, coordinating meetings and schedules, and facilitating effective communication across departments and with external stakeholders. The position requires professionalism, discretion, and strong organizational skills to support the leadership & head of department (HOD)in achieving operational excellence. Key Responsibilities: 1. Executive and Administrative Support • Manage reception professionally, well-organized front desk, ensuring visitors, including guests, investors, and partners, are greeted graciously and directed appropriately. • Manage front desk activities, including incoming calls, visitors, registration, and courier/mail handling. • Provide high-level administrative and secretarial assistance to the Leadership and the HODs. • Manage incoming and outgoing correspondence, calls, and emails with professionalism and accuracy. • Maintain calendars, schedule meetings, coordinate appointments, and manage travel logistics of leadership for domestic & international. • Prepare meeting materials and follow-up action trackers to ensure timely execution for Leadership & HOD. 2. Office Operations and Coordination • Oversee day-to-day administrative activities such as organizing and maintaining a filing system for HODs, monitoring basic office & pantry supplies, coordinating with office staff (office boy, cleaners, parking). • Monitor and maintain inventory of office and pantry supplies, liaise with procurement for timely replenishment. • Coordinate with facility service providers for housekeeping to ensure a professional office environment. • Support the planning and execution of internal meetings, workshops, and corporate events. 3. Communication and Liaison • Act as the central point of contact between management/employees/and shareholders. • Ensure professional and timely communication flow within and outside the organization. 4. Documentation and Records Management • Organize and update physical and digital filing systems including archiving & retrieving documents through the Office Management System (OMS) with accuracy and version control in compliance with company standards. • Organize, and assist HODs in preparing administrative reports, compiling data summaries, and organizing compliance-related documentation to ensure accurate and timely support. 5. Executive Coordination and Support • Assist leadership in coordinating key meetings, boardroom engagements, and VIP visits. • Manage logistics for domestic and international travel, accommodation, and itinerary preparation for leadership. • Ensure readiness of meeting rooms with appropriate equipment and materials. 6. HR and Employee Engagement Support • Collaborate with the HR department on administrative support for onboarding like arranging stationery or related items, employee events, and engagement programs. • Coordinate logistics for training sessions, celebrations, and staff gatherings.
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Requirements
<br><b>The ideal candidate should have:</b> • Strong communication skills and the ability to draft professional letters and emails. • Experience in maintaining documentation, drafting correspondence, and supporting multi-department communication is required • Excellent organizational and multitasking abilities. • Professional attitude, confidentiality, and attention to detail. • Good command of MS Office and experience handling administrative tasks. • 3–5 years of experience in a secretarial or administrative support role. • Ability to coordinate meetings, manage schedules, and support documentation work. • Positive attitude, reliability, and a proactive approach to supporting the office team.
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About the company
<br>The Ghazanfar Group began as a small trading enterprise along the historic Silk Road and has evolved into one of Afghanistans leading private entities. From our roots in Andkhoi as traders, we expanded into the wholesale market of consumable commodities, entering the petroleum industry in 1989, and have since diversified into banking with the establishment of Ghazanfar Bank, and construction through Ghazanfar Construction. Our strategic focus is on making meaningful investments in Afghanistans infrastructure and human capital. We are committed to projects that contribute to the nations recovery and development, aiming to improve living standards, create jobs, and enhance economic stability. As Afghanistan navigates significant challenges, our efforts are directed towards supporting the countrys growth through sustainable real estate, banking, and large-scale construction projects.

SORT F&B Consultancy

<p>URGENT HIRING &ndash; Female Secretary for SORT F&amp;B Development Consultancy</p><p>Immediate Joiners Preferred.</p><p>&quot;Female only&quot;</p><p>We are looking for a Secretary to join our company SORT F&amp;B Development Consultancy and support our growing operations.</p><p>Requirements:</p><ul><li>Previous experience in F&amp;B or worked as a Waitress in a restaurant or hotel.</li></ul><ul><li>Professional appearance.</li></ul><ul><li>Excellent English communication skills.</li></ul><ul><li>Strong computer skills and ability to handle office tasks efficiently.</li></ul><p>Salary &amp; Benefits:</p><ul><li>OMR 180</li></ul><ul><li>Free accommodation, food, and transportation</li></ul><ul><li>1 day off per week</li></ul><ul><li>10 working hours per day</li></ul><p>If you are hardworking, confident, and ready to grow &mdash; we want you in our team!</p><p>Apply Now:</p><p>Send your CV via WhatsApp: ‪+968 9654 4911</p><p>Job Type: Full-time</p><p>Pay: RO160.000 - RO180.000 per month</p>

Office Secretary - Female

Zarei General Traiding

<p>Management Support, Business Support, </p><p>Office Tasks, Business Emails Send & Reciever</p><p>File management, </p>

MOHAMMAD BOUHAMRA REAL ESTATE

<p>looking for <b>female Arabic Secretary</b> to work in Real Estate office. preferably <b>on husband&rsquo;s sponsorship</b> and <b>currently residing in the Al Majaz area</b>.</p><p><b>Requirements:</b></p><ul><li>Minimum <b>2 years of work experience in the UAE</b>, preferably in the real estate sector</li><li>Must be on <b>husband&rsquo;s visa/sponsorship</b></li><li>Excellent <b>English communication skills</b> &ndash; written and verbal</li><li>Proficient in <b>Microsoft Office</b> (Word, Excel, Outlook)</li><li>Strong <b>organizational and multitasking</b> abilities</li><li>Excellent <b>time management</b> and ability to prioritize tasks</li><li>High attention to detail and accuracy</li><li>Good command of <b>computer skills</b> and <b>data entry</b></li></ul><p><b>Job Responsibilities:</b></p><ul><li>Maintain and update records of office expenses and tenant information</li><li>Coordinate with tenants for rent collection and maintenance requests</li><li>Assist the Manager in day-to-day office operations</li><li>Handle phone calls, emails, letters, and other correspondence</li><li>Enter and update data related to <b>property listings, tenancy contracts, Ejari</b>, etc.</li><li>Ensure smooth office administration and documentation processes</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Work Location: In person</p>

Female Office Secretary (Arabic Native )

Future tyres

<p>Key Duties and Responsibilities: Your typical duties as a records officer will generally include the following:</p><ul><li>Creating &amp; maintaining company databases to ensure quick retrieval of information.</li><li>Developing record distribution and storage policies.</li><li>Auditing the information that is created and stored within the company.</li><li>Analyzing your company&rsquo;s information needs and developing procedures to ensure these requirements are met.</li><li>Referring to policy &amp; legislative requirements in order to determine the length of time company records are kept.</li><li>Potentially overseeing the transition from paper to electronic management systems.</li><li>check incoming paperwork (correspondence, invoices, etc.) and make copies before distribution</li><li>Maintain appropriate registration of incoming and outgoing company-related letters and correspondence by providing appropriate reference numbers upon issuance of delivery of documents to the recipient on a timely basis.</li><li>Providing the necessary support to ensure the accountability, transparency and regulatory requirements of the company are met.</li><li>Establishing new records management systems</li><li>Developing, maintaining, verifying and evaluating existing systems</li><li>Overseeing the switch from paper to electronic record-keeping</li><li>Writing reports and publications</li><li>Control the file movement within the company and factory</li><li>Manage the duplication, scanning, etc. of documents.</li><li>Maintain a well-managed archive for ease of reference and retrieval of information.</li><li>Participate in the procurement process of office supplies, consumables, services and equipment by identifying the required consumables.</li><li>Any other duty may be assigned from time to time.</li></ul><p>Job Type: Full-time</p><p>Language:</p><ul><li> English, Arabic (Required)</li></ul><p>Expected Start Date: 05/12/2025</p>

Office Secretary and Archive

WTC Contracting

<p>The Executive Office Secretary &amp; Administrator provides high-level administrative, secretarial, and coordination support to the Managing Director, COO, and senior management team. The role is critical in ensuring smooth office operations, accurate documentation, and effective coordination between site teams, consultants, clients, and authorities. Key Responsibilities Executive &amp; Secretarial Support Manage daily schedules, meetings, calendars, and appointments for senior management Prepare, format, and distribute professional correspondence (letters, emails, memos) Handle confidential documents with discretion and professionalism Draft minutes of meetings (MoM) and follow up on action items Administration &amp; Office Management Oversee office filing systems (hard copy &amp; digital) Maintain company records (licenses, trade license, CR, staff documents) Coordinate with PRO / Tasheel / Government portals when required Manage office supplies, stationery, and general admin requirements Construction &amp; Project Coordination Support project teams with: Submittals logs Correspondence tracking Document control (shop drawings, RFIs, approvals) Coordinate between head office and site teams Maintain project correspondence registers and trackers HR &amp; Payroll Support (Basic) Assist with: Employee records &amp; files Leave tracking Timesheets (site &amp; office) Coordination with HR / payroll department Support onboarding documentation for new hires Finance &amp; Procurement Support Assist in: LPO preparation &amp; tracking Invoice submission logs Coordination with accounts for payments follow-ups Maintain vendor &amp; supplier contact lists</p><p>Job Type: Full-time</p>

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