office secretary

Tilke Focus Design

The Role
<br>We are looking for a reliable and organized Office Secretary to join our team at our Riyadh head office. The successful candidate will be the first point of contact for visitors and callers, and will provide essential administrative and secretarial support to ensure smooth day-to-day office operations. Key Responsibilities: - Manage the reception desk and greet visitors in a professional manner - Answer and direct phone calls, emails, and correspondence - Schedule and coordinate meetings, appointments, and travel arrangements - Maintain and organize office files, records, and documentation - Prepare letters, memos, reports, and other documents as required - Handle incoming and outgoing mail and courier services - Monitor and order office supplies as needed - Support various departments with general administrative tasks - Ensure the reception area is tidy and presentable at all times
<br><br>
Requirements
<br><b>Requirements:</b> - 0 to 2 years of experience in an administrative, secretarial, or receptionist role - Strong communication and interpersonal skills - Proficiency in Microsoft Office (Word, Excel, Outlook) - Well-organized with attention to detail - Ability to multitask and work in a fast-paced environment - Fluency in English
<br><br>
About the company
<br>Tilke Focus Design (TFD) is a multidisciplinary architecture and engineering consultancy headquartered in Riyadh, KSA formed through a strategic partnership between Tilke Engineers & Architects (Germany) and Focus Design Partners (Qatar). From high-performance racetracks to visionary urban planning and iconic hospitality projects, TFD brings together world-class precision and regional insight to deliver innovative, integrated design solutions.

Office Secretary

180 Water

<p><b>Overview</b><br/>We are seeking a proactive and organized Office Secretary to join our dynamic team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a positive attitude. As an Office Secretary, you will be the first point of contact for visitors and clients, managing multiple responsibilities with efficiency and professionalism.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients at the front desk with a friendly and professional demeanor, ensuring a welcoming environment</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and schedules</li><li>Maintain calendar management for appointments, meetings, and events to optimize office productivity</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking</li><li>Perform general clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies</li><li>Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of satisfaction</li><li>Assist with office management tasks including organizing files, managing office equipment, and coordinating maintenance requests</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software for basic financial tasks</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of medical or dental receptionist procedures is a plus but not required</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative functions</li></ul><p>Join us as an Office Secretary and be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office. Your energy, organization skills, and commitment will make a meaningful difference every day!</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Ameristar Oil LLC

<p><b>RESPONSIBILITIES </b></p><p>Answering the phone.</p><p>Taking orders from clients.</p><p>Billing/emailing clients.</p><p>Invoices on Quick Books.</p><p><b>WORK EXPERIENCE </b></p><p>Secretary, receptionist, and or office assistant experience.</p><p><b>SKILLS </b></p><p>Bilingual(Spanish/English)</p><p>Some to little experience with Quick Books.</p><p><b>EDUCATION</b></p><p>High school diploma</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $17.50 per hour</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul><p>Work Location: In person</p>

ADAMZ IT SOLUTIONS

<ul><li><b>Job Title: Office Admin cum Secretary</b></li><li><b>Job Location : Musaffah 39, Abudhabi</b></li><li><b>Gender preference : Female</b></li><li><b>Company : ADAMZ IT SOLUTIONS</b></li></ul><p><b>Job Responsibilities:</b></p><p>- Handle general administrative and secretarial duties</p><p>- Manage <b>emails and phone calls</b> with customers, partners, and suppliers<br/>- Handle <b>MCC-related tasks including email communication, document submissions, AutoCAD drawings, and inspection coordination.</b><br/>- Assist with <b>basic accounting tasks</b><br/>- Prepare <b>ads, flyers, and document templates</b><br/>- Use <b>AI tools </b>to assist with office work, content preparation and <b>social media marketing</b><br/>- Coordinate with administrative and technical teams to schedule meetings, projects, works, etc.</p><p><b>Requirements:</b></p><p>- <b>3+ years experience</b> in office coordination and administration</p><p>- Knowledge of <b>basic accounting and AutoCAD</b><br/>- Experience with <b>AI tools</b><br/>- Skills in <b>designing </b>ads and flyers<br/>- Good <b>communication</b> and organizational skills<br/>- Ability to handle <b>MCC</b> and other <b>government / legal works</b><br/>- Ability to work independently and as part of a team, with good <b>leadership</b> qualities.</p><p>If interested, plz WhatsApp your CV and cover letter to adamzitsrecruitment@gmail.com or via WhatsApp to +971526521362</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Application Question(s):</p><ul><li>Do you know Basic accounting and Autocad? </li><li>Which are the AI softwares and tools that you specialize in? </li></ul><p>Experience:</p><ul><li>Administrative : 1 year (Preferred)</li></ul><p>Work Location: Remote</p>

Office Admin cum Secretary

Lower Dauphin School District

<div></div><div><ul><div><div>JobID: 400</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Secretary<br>
</div><div><b>
Date Posted:</b><br>
 4/13/2026<br>
</div><div><b>
Location:</b><br>
 Lower Dauphin District Administration Center</div><div><br>
See attached job description</div><div><br>
Attachment(s):<ul><li>
Secretary Job Description</li></ul></div></div></ul></div><p></p>

Anticipated Administrative Assistant for Pupil Services

Maggio and sons land development

<p><b>Job Overview</b><br/>We are seeking an energetic and detail-oriented Confidential Secretary to join our dynamic team. This vital role combines front desk responsibilities with confidential administrative support, ensuring smooth daily operations and exceptional customer service. This role requires a high degree of integrity, as you will handle sensitive information. The ideal candidate will be a proactive communicator, highly organized, and capable of managing multiple tasks efficiently. This position offers an exciting opportunity to be the welcoming voice of our organization while supporting various office functions with professionalism, integrity, and enthusiasm.</p><p><b>Responsibilities</b></p><ul><li>Greet potential customers and clients warmly, providing excellent customer service at all times</li><li>Manage multi-line phone systems, directing calls accurately and courteously</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain appointment calendars, schedule meetings, and coordinate appointments using calendar management tools</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Assist with office management tasks such as supply inventory, equipment maintenance, and record keeping</li><li>Support bookkeeping activities using QuickBooks or similar accounting software when needed</li><li>Provide administrative support, including typing reports, managing Microsoft documents, and supporting personal assistant duties as required</li><li>Assist with onboarding of new employees</li><li>Assist in the preparation and secure filing of confidential bid packages for future work</li><li>Contract Management, including maintaining organized records of subcontractor agreements, insurance certificates, payroll reports, lien waivers, submittals, contract closeout, etc.</li><li>Ensure a clean work environment throughout the office</li></ul><p><b>Qualifications</b></p><ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Experience with multi-line phone systems and phone etiquette to handle inquiries professionally</li><li>Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Attention to detail for proofreading documents and data entry accuracy</li><li>Previous experience as a receptionist or in customer support roles preferred, especially in construction settings</li><li>Previous experience with contract management in a construction setting</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus</li><li>Public Notary or willingness to become one once hired</li><li>Knowledge of sitework, asphalt, and septic construction is advantageous for supporting the specialized services we provide</li></ul><p>Join us to be a key part of a vibrant team dedicated to delivering outstanding service while fostering a positive work environment. We value proactive individuals who thrive on organization, communication, and making every visitor feel welcomed!</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Office Manager/Confidential Secretary

City University of New York

<div><p>CUNY Office Assistant (Provisional) - Public Safety</p>
<p><b>GENERAL DUTIES</b></p>
<p><b>Assignment Level 1, 2 and 3</b> - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below:</p>
<p>Documentation and Information</p>
<ul><li><div>Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment.</div></li>
<li><div>
Proofreads typed material for accuracy, correcting errors as necessary.</div></li>
<li><div>
Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports.</div></li>
<li><div>
Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files.</div></li>
<li><div>
Creates filing systems.</div></li>
<li><div>
Maintains departmental records; keeps separate confidential records when instructed.</div></li>
<li><div>
Retrieves and formats computerized data.</div></li>
<li><div>
With proper training, may take dictation and transcribe notes (written or recorded).</div></li>
<li><div>
Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms.</div></li>
</ul>
<p>Communications and Customer Service</p>
<ul><li><div>Provides information, as directed, to faculty, students, employees, and the general public.</div></li>
<li><div>
Responds to routine inquires regarding departmental affairs.</div></li>
<li><div>
Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories.</div></li>
<li><div>
Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons.</div></li>
<li><div>
Furnishes information on the department&rsquo;s rules and regulations, when authorized.</div></li>
<li><div>
Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.)</div></li>
<li><div>
Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.</div></li>
<li><div>
Assists in training new employees in various office duties/use of office machines.</div></li>
<li><div>
Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.</div></li>
</ul>
<p>Transaction Processing</p>
<ul><li><div>Prepares routine reports, including drafts, using information received from various sources.</div></li>
<li><div>
Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines).</div></li>
<li><div>
Processes purchase orders and supply orders; verifies deliveries.</div></li>
<li><div>
Verifies inventory and supplies reports on request.</div></li>
<li><div>
Completes Time &amp; Leave calculations and keeps up-to-date records.</div></li>
<li><div>
Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance.</div></li>
<li><div>
Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records.</div></li>
<li><div>
Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records.</div></li>
<li><div>
Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions.</div></li>
<li><div>
Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized.</div></li>
<li><div>
Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed.</div></li>
<li><div>
Assists in preparing and distributing materials such as recruitment documents.</div></li>
<li><div>
Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration.</div></li>
</ul>
<p>Other</p>
<ul><li><div>Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines.</div></li>
<li><div>
May serve on committees when authorized.</div></li>
</ul>
<p><b>Assignment Level 4</b> <b>-</b> Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance.</p>
<ul><li><div>May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel.</div></li>
<li><div>
Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff.</div></li>
<li><div>
Initiates administrative procedures on behalf of the department.</div></li>
<li><div>
Administers a specialized area, requiring unique training and/or experience within a large office.</div></li>
<li><div>
Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1.</div></li>
<li><div>
Prepares and compiles complex reports, including simple research and analysis.</div></li>
<li><div>
With approval, makes improvements to department forms.</div></li>
<li><div>
Develops record-keeping systems.</div></li>
<li><div>
Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters.</div></li>
</ul>
<p>______________________________</p>
<p><b>Levels 1, 2 and 3 are contractual pay steps based on length of employment.</b> <b>Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.</b> <b>However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.</b></p>
<p><b>CONTRACT TITLE</b></p>
<p>CUNY Office Assistant</p>
<p><b>FLSA</b></p>
<p>Non-exempt</p>
<p><b>CAMPUS SPECIFIC INFORMATION</b></p>
<p>New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn offering associate and baccalaureate degrees, invites applications for a CUNY Office Assistant position in Public Safety. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY.</p>
<p>The Department of Public Safety at City Tech consists of 1 Director (Chief), 2 Lieutenants, Sergeants, Specialists, and a Locksmith. Additionally, the College employs Campus Peace Officers and Campus Security Assistants who are assigned to patrol and fixed posts. Public Safety conducts administrative investigations involving CUNY policies, rules, and regulations, and also oversees the electronic intrusion alarm system that protects various buildings and monitors security surveillance cameras to ensure the safety of the college community.</p>
<p>Reporting to the Director of Public Safety, the CUNY Office Assistant will:</p>
<ul><li><div>Monitor and respond to emails from the Public Safety General inbox on a daily basis.</div></li>
<li><div>
Archive the daily tour summaries in the designated file for future reference.</div></li>
<li><div>
Update departmental and Director&rsquo;s Calendar with events happening across all campus locations.</div></li>
<li><div>
Monitor and maintain records of officers&rsquo; certificate completion statuses.</div></li>
<li><div>
Assist with the onboarding process for new hires or officers. Assist with training of new employees in various office duties and use of office machines.</div></li>
<li><div>
Process booking acknowledgments, and schedule background checks when instructed.</div></li>
<li><div>
Schedule hearings, and type up the summary of penalties as required.</div></li>
<li><div>
Receive, enter, and submit daily work orders to Buildings &amp; Grounds.</div></li>
<li><div>
Perform administrative duties such as typing and processing memoranda and forms. Proofread typed material for accuracy, correcting errors as necessary.</div></li>
<li><div>
File and retrieve books, documents and/or data as needed. Update existing files.</div></li>
<li><div>
Maintain departmental records; keep separate confidential records when instructed.</div></li>
</ul>
<p><b>MINIMUM QUALIFICATIONS</b></p>
<p><b>Proof of meeting requirements 1 &ndash; 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.</b></p>
<div><div><p>A four-year high school diploma or its educational equivalent</p></div>
<div><p>
Two (2) years of experience performing general office work, which may be met by one of the following:</p></div>
</div>
<p>A) Two (2) years of satisfactory, full-time experience performing general office work; <b>or</b></p>
<p>B) One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university; <b>or</b></p>
<p>C) An associate&rsquo;s degree or 60 college credits from an accredited college or university.</p>
<div><div><p>Passage of a qualifying Work Experience Test.</p></div>
<div><p>
English Language Proficiency. All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview.</p></div>
</div>
<p>CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month&rsquo;s related work experience at 20-34 hours per week equate to one month&rsquo;s full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all.</p>
<p>The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA).</p>
<p><b>Candidates who meet the above requirements must also meet requirements 5 &ndash; 7 after the close of the filing period.</b></p>
<div><div><p>Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.</p></div>
<div><p>
Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.</p></div>
<div><p>
You will be required to meet the skill requirement of keyboard familiarity by demonstrating the ability to type accurately at a minimum speed of 100 keystrokes (20 words) per minute after errors are deducted. You must meet this requirement in order to be appointed. Additionally, candidates may be asked to demonstrate technical competence in using job-related software (e.g., word processing or other).</p></div>
</div>
<p><b>COMPENSATION</b></p>
<p>New Hire: $36,700*</p>
<p>Incumbent: $41,472</p>
<ul><li>This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.</li></ul>
<p><b>BENEFITS</b></p>
<p>CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.</p>
<p><b>HOW TO APPLY</b></p>
<p>Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select &quot;Apply Now&quot; and provide the requested information.</p>
<p>Candidates should provide a resume and cover letter.</p>
<p><b>CLOSING DATE</b></p>
<p>Open until filled with review of resumes to begin on or after April 27, 2026.</p>
<p><b>JOB SEARCH CATEGORY</b></p>
<p>CUNY Job Posting: Support Staff</p>
<p><b>EQUAL EMPLOYMENT OPPORTUNITY</b></p>
<p>CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.</p>
<p><b>Job ID: </b>31971</p>
<p><b>Location: </b>NYC College of Technology</p>
<p><b>Job Type: </b>Full-Time</p></div>

CUNY Office Assistant (Provisional) - Public Safety

Search 7377+ Office secretary jobs near you this June. New roles added regularly across leading industries. Apply today.

7377 office secretary jobs Near Me

Office Secretary

Office Secretary

Office Secretary

Office Admin cum Secretary

Anticipated Administrative Assistant for Pupil Services

Office Manager/Confidential Secretary

CUNY Office Assistant (Provisional) - Public Safety