office secretary

OSA Heating & Cooling, LLC

Job Summary We are seeking a dynamic and highly organized Office Secretary to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming office environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, ready to handle a variety of clerical and administrative tasks with enthusiasm and professionalism.Responsibilities<ul><li>Operate multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette.</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.</li><li>Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software.</li><li>Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Coordinate calendar management and schedule appointments for staff members or executives.</li><li>Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative operations.</li><li>Proofread correspondence, reports, and other documents to ensure clarity and accuracy.</li><li>Provide customer support by responding to inquiries promptly and professionally via phone or email.</li><li>Handle clerical tasks such as filing, photocopying, scanning, and organizing documents efficiently.</li><li>Support personal assistant responsibilities when needed, including travel arrangements or special project coordination.</li></ul>Experience<ul><li>Prior office experience in administrative or clerical roles is required; experience in office management is highly preferred.</li><li>Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools.</li><li>Familiarity with QuickBooks for bookkeeping tasks is a strong plus.</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.</li><li>Strong communication skills with the ability to handle phone systems confidently and professionally.</li><li>Bilingual abilities are advantageous for supporting diverse client needs.</li><li>Proven time management skills to prioritize tasks efficiently while maintaining attention to detail. Join us in creating a vibrant office atmosphere where efficiency meets excellence! This paid position offers an opportunity to develop your administrative expertise while contributing meaningfully to our team&rsquo;s success. We value energetic individuals who are eager to support our mission through exceptional organizational skills and positive customer interactions!</li></ul>Pay: $18.00 - $23.00 per hourWork Location: In person

Office Secretary

VKN TECHNICAL SERVICES LLC

Job SummaryWe are seeking a highly organized and proactive Office Administrator / Secretary to support daily office operations and ensure smooth coordination between internal teams and external stake holders. The ideal candidate will be detail-oriented, efficient, and capable of handling multiple administrative tasks in a fast-paced real estate environment.Key ResponsibilitiesOffice Management:<ul><li>Open and close the office daily, ensuring the workplace is clean, organized, and presentable at all times.</li><li>Monitor office supplies and place orders when necessary.</li><li>Coordinate with maintenance, cleaning, and service providers.</li></ul>Communication &amp; Coordination:<ul><li>Manage all incoming and outgoing correspondence, including emails, phone calls,couriers, and mail.</li><li>Act as the first point of contact for visitors and clients in a professional manner.</li><li>Coordinate with internal departments and external parties such as clients, suppliers, and government entities.</li></ul>Scheduling &amp; Calendar Management:<ul><li>Maintain calendars for senior management, scheduling meetings, appointments, andevents.</li><li>Arrange travel bookings, accommodations, and it ineraries when required.</li><li>Ensure timely reminders and follow-ups for important meetings and deadlines.</li></ul>Meetings &amp; Reporting:<ul><li>Prepare meeting agendas, presentations, and supporting documents.</li><li>Take accurate meeting minutes and circulate them promptly.</li><li>Track and follow up on action items to ensure timely completion.</li></ul>Document Control &amp; Filing:<ul><li>Maintain organized filing systems (both digital and physical).</li><li>Ensure all company documents are properly archived and easily retrievable.</li><li>Handle confidential information with discretion.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or secretarial role.</li><li>Experience in the Real Estate sector is highly preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in English (written and verbal).</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and work under pressure.</li></ul>Preferred Criteria<ul><li>Taglog preferred.</li><li>Experience working in the UAE real estate market is an advantage.</li><li>Familiarity with property management systems or CRM tools is a plus.</li></ul>Key Skills<ul><li>Professional communication</li><li>Attention to detail</li><li>Time management</li><li>Multitasking</li><li>Confidentiality and discretion</li></ul>Contact<ul><li>Send your cv to email: hrvkngroup@gmail.com</li><li>Whatsapp: +971 52 202 2705 / 0524933615</li></ul>Work Location: Hybrid remote in Dubai (Dubai)

OFFICE ADMINISTRATOR/ SECRETARY

A care- Gastroenterology and liver consultant.

Part-Time Office Secretary / AdministratorA Care LLC / Rheum Care LLCPosition: Office Secretary / AdministratorHours: 16&ndash;18 hours per week (Part-Time)Location: Crystal City, MissouriWe are seeking a reliable, organized, and motivated Office Secretary/Administrator to join ourgrowing team.Responsibilities<ul><li>Answer phones and greet visitors professionally</li></ul><ul><li>Schedule appointments and manage calendars</li></ul><ul><li>Handle correspondence, emails, faxing, and scanning</li></ul><ul><li>Maintain organized office records and files</li></ul><ul><li>Assist with payroll, bookkeeping, and administrative tasks</li></ul><ul><li>Coordinate communication between staff and management</li></ul><ul><li>Order and manage office supplies</li></ul><ul><li>Assist with marketing, outreach, and social media activities</li></ul><ul><li>Help improve office workflow and efficiency</li></ul><ul><li>Perform general office and clerical duties as assigned</li></ul>Qualifications<ul><li>Previous office administration or secretarial experience preferred</li></ul><ul><li>Strong organizational and communication skills</li></ul><ul><li>Ability to multitask and work independently</li></ul><ul><li>Professional appearance and positive attitude</li></ul><ul><li>Proficiency with computers, email, Microsoft Office, and basic office software</li></ul><ul><li>Strong attention to detail and reliability</li></ul>Compensation$16&ndash;$18 per hour, depending on experienceSchedulePart-time: 16&ndash;18 hours per weekFlexible work scheduleTo ApplyPlease submit your resume and contact information for consideration.A Care LLC / Rheum Care LLC is an Equal Opportunity Employer.Job Type: ContractPay: $16.00 - $18.00 per hourWork Location: Hybrid remote in Crystal City, MO 63019

Medical Secretary

Totalmaximpetroleum

We are seeking a professional and organized Executive Secretary to join our team.Requirements:<ul><li>Female candidate</li><li>Fluent in Arabic and English (spoken and written)</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and administrative abilities</li><li>Proficient in Microsoft Office applications</li><li>Ability to manage schedules, correspondence, and office operations</li><li>Previous experience as an Executive Secretary or in a similar administrative role is preferred</li></ul>Responsibilities:<ul><li>Manage executive calendars and appointments</li><li>Handle incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and meeting minutes</li><li>Coordinate meetings and travel arrangements</li><li>Maintain confidential records and documents</li><li>Support daily administrative and office functions</li></ul>Work Location: In person

Executive Secretary (Arabic & English Speaking)

Holy Family Catholic Church

<div>Holy Family Catholic Church, located in Randallstown, has an opportunity available for a Parish Secretary. This position manages parish administrative functions and supports the pastor in carrying out the parish mission. The Parish Secretary serves as a welcoming presence and assists all who participate in the life of the parish.

Holy Family Catholic Church is seeking candidates for a full‑time secretarial position in our parish office. This role greets and assists all who visit or call the parish office and provides support to parish ministries. The position reports directly to the Pastor and works alongside the Director of Parish Operations, the Director of Faith Formation, and parish volunteers. Office hours are Monday through Friday, 9:00 a.m. to 5:00 p.m.

Essential Functions
<ul>
<li>Performs secretarial duties for the Pastor, staff, and designated ministry members
</li>
<li>Answers phone calls
</li>
<li>Orders office supplies
</li>
<li>Maintains the office calendar
</li>
<li>Operates office machines and monitors their maintenance needs
</li>
<li>Maintains sacramental records in record books and card files
</li>
<li>Handles incoming and outgoing mail
</li>
<li>Schedules and oversees count teams
</li>
<li>Orders church supplies as needed
</li>
<li>Coordinates bookkeeping items
</li>
<li>Generates and mails end‑of‑year statements
</li>
<li>Manages the parishioner database
</li>
<li>Updates and proofs the weekly bulletin and coordinates timely delivery
</li>
<li>Performs other duties as assigned
</li>
</ul>Position Qualifications
<ul>
<li>Practicing Catholic preferred
</li>
<li>Thorough understanding of the Catholic faith
</li>
<li>Excellent communication and interpersonal skills
</li>
<li>Demonstrated discretion and sound judgment in serving those who seek assistance and in maintaining confidentiality
</li>
<li>Ability to work collaboratively with clergy, staff, and volunteers
</li>
<li>Minimum of a high school diploma or equivalent
</li>
<li>Minimum of three years of administrative experience in a non‑profit or church setting
</li>
</ul>Pay Range: $16.13 - 18.74, Hourly

Benefits:

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life 
and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and 
generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/ (https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/) 
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Parish Secretary (NE)

Tennessee State Government

<div>Job Information
<h3 class="jobSectionHeader">State of Tennessee Job Information</h3><div><div><div>
Opening Date/Time</div><div> 06/23/2026 12:00AM Central Time</div></div> 
<div><div>
Closing Date/Time</div><div> 05/25/2026 11:59PM Central Time</div></div> 
<div><div>
Salary (Monthly)</div><div> $2,896.00 - $4,331.00</div></div> 
<div><div>
Salary (Annually)</div><div> $34,752.00 - $51,972.00</div></div> 
<div><div>
Job Type</div><div> Full-Time</div></div> 
<div><div>
City, State Location</div><div> Knoxville, TN</div></div> 
<div><div>
Department</div><div> Children's Services</div></div></div> 
LOCATION OF (2) POSITION(S) TO BE FILLED: DEPARTMENT OF CHILDREN'S SERVICES, KNOX COUNTY 
 
This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position
Qualifications
Education and Experience: Education equivalent to graduation from a standard high school.
OR
Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis.
Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: 
1. Complete a criminal history disclosure form in a manner approved by the appointing authority; 
2. Agree to release all records involving their criminal history to the appointing authority; 
3. Supply a fingerprint sample prescribed by the TBI based criminal history records check; 
4. Submit to a review of their status on the Department of Health&iquest;s vulnerable persons registry.
Overview
Under general supervision, is responsible for typing and clerical work of average difficulty; and performs related work as required. This is the entry working class in the secretary sub-series. An employee in this class is responsible for performing a variety of secretarial science duties. This class differs from Administrative Secretary in that an incumbent of the latter performs more complex secretarial duties and duties of wider scope and impact.
Responsibilities
<ul><li>Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate.</li><li>
Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information.</li><li>
Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks.</li><li>
Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information.</li><li>
Inspects office equipment to ensure proper working condition.</li></ul>
Competencies (KSA's) 
 
 
Competencies:<ul><li>
Manages Ambiguity
</li><li>Nimble Learning</li><li>
Communicates Effectively</li><li>
Interpersonal Savvy</li><li>
Decision Quality</li></ul>
Knowledges:<ul><li>
Customer and Personal Service</li><li>
Clerical</li><li>
English Language</li><li>
Mathematics</li></ul> 

Skills:<ul><li>
Active Learning and Listening</li><li>
Reading Comprehension</li><li>
Social Perceptiveness
</li><li>Time Management
</li><li>Writing
</li></ul> 
Abilities:<ul><li>
Oral Comprehension &amp; Expression</li><li>
Speech Clarity &amp; Recognition</li><li>
Written Comprehension</li><li>
Memorization</li></ul>
Tools &amp; Equipment
<ul><li>Computers</li><li>
Copier/Scanner/Fax Machine</li><li>
Various Office Equipment (i.e. Postage Meter, Laminating Machine)</li><li>
Telephone</li><li>
Audio &amp; Visual Equipment</li></ul>
TN Driver Standards
State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:<ul><li>
A valid driver's license</li><li>
For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.</li></ul>
Please include your Driver's License Information under the Licenses and Certifications section of your application.
**Agencies may allow an exception based on other factors.</div>

SECRETARY - 06232026-78578

Perry County School District #32

Perry County School District No. 32 is seeking a Secretary for the Elementary Office for the 2026-2027 school year.JOB DESCRIPTIONPerforms confidential secretarial and clerical responsibilities necessary for an efficient and effective school office serving the building assistant principal as a representative of the school, and often serves as a liaison among students, teachers, administrators and parents; so that a safe learning and effective instructional environment is provided to ensure that all students meet their learning goals.SALARY RANGEStarting at $15.35 per hour<ul><li>New employees receive credit for previous FULL years of verified experience in appropriate experience related to the area in which they will work.</li><li>Current District 32 .</li></ul>WORK SCHEDULEThis position works 8 hours per day, year round.BENEFITSEmployees at Perry County School District 32 receive the following benefits:<ul><li>The district pays up to $650.00 per month for the employee&rsquo;s medical insurance, which begins on the first day of the month following the official employment date. Vision, dental, and life insurance are optional and at employee expense.</li><li>District-paid $10,000.00 life insurance policy.</li><li>Paid leave: 12 sick days and unused sick leave will be cumulative to 180 days, with a maximum carryover of 168 days; 2 personal days that do not carryover, but are added to the annual sick leave and then qualify for accumulation. Vacation days according to vacation schedule.</li><li>Excellent retirement package, with District-matched 6.86% contribution to PEERS.</li></ul>Contact: Craig Hayden, Asst. Superintendent, Perry County School District No. 32, Perryville, MO 63775; (573)547-7500 X 1328. To be considered for a position, you MUST connect to our website at http://www.pcsd32.com, from the Menu click on the link to &quot;Job Opportunities&quot;, next click on desired position &quot;Classified&quot;. You will then be transferred to the online application site. We only accept applications on our website (Perry County School District No. 32).Job Type: Full-timePay: From $15.35 per hourBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Secretary II

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