office secretary

DEWA Institute for Special & Inclusive Education

DEWA Institute of Special &amp; Inclusive Education is looking for an office secretary to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting parents and visitors, as well as managing files, updating paperwork and other documents, and performing other general reception duties and errands.In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.Office Assistant Requirements:<ul><li>Minimum Bachelor Degree.</li><li>Experience as an office secretary or in a related field.</li><li>Ability to write clearly and help with word processing when necessary.</li><li>Warm personality with strong communication skills.</li><li>Ability to work well under limited supervision.</li><li>Great communication skills.</li></ul>Job Type: Full-timeWork Location: In person

Female Office Secretary Required

Cobb County School District (CCSD)

<div><div><div>POSITION TITLE: Executive Secretary I, Teaching &amp; Learning 
JOB CODE: 487A</div><div> 
DIVISION: Academic 
SALARY SCHEDULE: Executive Secretary</div><div> 
DEPARTMENT: Teaching &amp; Learning 
WORK DAYS: 238</div><div> 
REPORTS TO: Assistant Superintendent, Teaching &amp; Learning 
PAY GRADE: Executive Secretary I (NEX1)</div><div> 
FLSA: Non-Exempt 
PAY FREQUENCY: Monthly</div><div> 
PRIMARY FUNCTION: Provides administrative clerical services and assistance for the Assistant Superintendent, Teaching &amp; Learning; maintains smooth operations which entails high quality secretarial work while carrying out routine clerical duties; heavy telephone duties with an emphasis on courtesy and favorable impressions of the school system.</div></div> 
REQUIREMENTS:
<div><div>1. 
Educational Level: High School Diploma or GED required</div><div> 
2. 
Certification/License Required: None</div><div> 
3. 
Experience: Minimum three years of secretarial experience</div><div> 
4. 
Physical Activities: Routine physical activities that are required to fulfill job responsibilities</div><div> 
5. 
Knowledge, Skills, &amp; Abilities: Written and oral communication</div> 
</div>
The Board of Education and the Superintendent may accept alternatives to some of the above requirements. 
ESSENTIAL DUTIES:<div><div>
1. 
Demonstrates prompt and regular attendance.</div><div> 
2. 
Exhibits a comprehensive knowledge of the functions of all Departments in Teaching &amp; Learning, including policies and services performed by other Central Office Divisions.</div><div> 
3. 
Handles communications (telephone, electronic, and in-person) between Central Office personnel, school personnel, parents and the general public; refers calls to appropriate staff members and/or answers questions and provides information as needed.</div><div> 
4. 
Maintains online calendar and schedules meetings for the Assistant Superintendent, secures appropriate meeting space, contacts speakers when appropriate and arranges for needed equipment and/or supplies.</div><div> 
5. 
Prepares correspondence, purchase orders, brochures, policies, job descriptions and evaluations, and maintains all files.</div><div> 
6. 
Receives, reads, annotates incoming mail and distributes to appropriate individuals; makes additional copies for directors/supervisors/staff when needed.</div><div> 
7. 
Posts attendance and maintains payroll records for staff reporting to the Assistant Superintendent for Teaching &amp; Learning.</div><div> 
8. 
Assists with budget preparation and maintains financial records for local mileage, registration/travel, contracted services and instructional materials accounts, and pays /monitors all expenditures for Teaching &amp; Learning.</div><div> 
9. 
Informs Assistant Superintendent of situations and circumstances that require special attention, compiles information and prepares reports as required by the Assistant Superintendent.</div><div> 
10. 
Enters appropriate employee action forms in HR site for position changes, vacancies, hiring, etc. Pulls applications, resumes, reference, arranges interviews, for hiring in Teaching &amp; Learning.</div><div> 
11. 
Performs other duties as assigned by appropriate administrator.</div></div></div>

Executive Secretary I, Teaching & Learning (487A)[238]

Klassna Events

Female SecretaryJob DescriptionKlassna Events UAE is seeking a skilled, organized, and reliable female Secretary to join our team. The ideal candidate will provide administrative support, coordinate with clients and venues, and assist with day-to-day office operations.Key Responsibilities:<ul><li>Handle client inquiries via email and phone.</li><li>Coordinate with hotel and event venue managers.</li><li>Prepare quotations, purchase orders, and working permits.</li><li>Draft and manage business correspondence.</li><li>Book airline tickets for team members when required.</li><li>Provide general administrative support to the team.</li><li>Maintain a clean and organized office environment.</li><li>Perform other administrative tasks related to the role as assigned by the CEO.</li></ul>How to ApplyInterested applicants may:<ul><li>Apply directly through Indeed, or</li><li>Send their updated CV to hr.klassna@outlook.com</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Female Secretary/Receptionist

Confidential Government

<div>
 
 Job Title
 
 
 Secretary to the Chief Operating Officer (COO)
 
 
 
 
 
 Reports To
 
 
 Chief Operating Officer (COO)
 
 
 
 
 
 Job Summary
 
 
 The Secretary to the COO provides high-level administrative and secretarial support to ensure the efficient operation of the COO's office. The role involves managing schedules, coordinating meetings, handling confidential correspondence, preparing reports, and facilitating communication between the COO and internal and external stakeholders.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Manage the COO's calendar, appointments, and travel arrangements.
 </li>
 <li>
 Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
 </li>
 <li>
 Handle incoming calls, emails, and correspondence professionally and confidentially.
 </li>
 <li>
 Prepare letters, presentations, reports, and other business documents.
 </li>
 <li>
 Organize and maintain filing systems, records, and confidential documents.
 </li>
 <li>
 Coordinate communication between the COO and departments, clients, and external partners.
 </li>
 <li>
 Track deadlines, monitor pending tasks, and ensure timely follow-up.
 </li>
 <li>
 Arrange business travel, accommodation, and expense documentation.
 </li>
 <li>
 Assist in planning executive meetings, events, and operational activities.
 </li>
 <li>
 Perform other administrative duties as assigned by the COO.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field.
 </li>
 <li>
 +5 years of experience as an Secretary, Executive Assistant, or similar administrative role supporting senior management.
 </li>
 <li>
 Excellent written and verbal communication skills in English (Arabic is an advantage).
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational, time management, and multitasking skills.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 </ul>
 
 
 
 
 Key Competencies
 
 <ul>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Ability to prioritize and manage multiple tasks
 </li>
 <li>
 Problem-solving skills
 </li>
 <li>
 Time management
 </li>
 <li>
 Professionalism and integrity
 </li>
 <li>
 Ability to work under pressure
 </li>
 </ul>
 
 
 
 
 Working Conditions
 
 <ul>
 <li>
 Full-time position.
 </li>
 <li>
 Office-based with occasional flexibility to support executive meetings or business requirements outside normal working hours when necessary.
 </li>
 </ul>
 
 
 
</div>

Secretary

Ohio Sports and Spine Institute

We are seeking an enthusiastic and dependable individual to join our team as a Medical Secretary / Medical Assistant at our East Liverpool and Boardman locations. The ideal candidate will be professional, efficient, personable, and experienced in a medical office setting. If you are patient-focused, organized, and able to multitask in a fast-paced environment, we would love to meet you.In this role, you will help support the smooth day-to-day workflow of our medical offices while ensuring patients receive exceptional care and service throughout their visit.Responsibilities include:<ul><li>Checking patients in and out</li><li>Processing patient paperwork and medical forms</li><li>Answering and directing phone calls</li><li>Scheduling patient appointments</li><li>Assisting medical assistants with patient paperwork</li><li>Rooming patients and supporting clinical workflow</li><li>Maintaining a positive and professional front desk experience</li></ul>We offer a competitive compensation and benefits package, including:<ul><li>Paid Time Off (PTO)</li><li>Holiday pay</li><li>Health and additional insurance benefits</li><li>Pension plan</li><li>Life insurance</li><li>Annual uniform allowance</li></ul>We are committed to promoting a positive work-life balance and a supportive team environment.Compensation: Pay is based on experience.Benefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Pay: From $14.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Medical Secretary/Receptionist

University of Tennessee

<div>The Senior Secretary provides comprehensive administrative and operational support to the Office of Housing. This position serves as a contact for departmental communications, coordinates human resources and payroll processes, and performs a wide variety of clerical, organizational, and logistical tasks. Additionally, this role includes direct responsibility for managing key aspects of the apartment assignment process for University Courts Apartments, supporting resident services, and overseeing associated records and compliance tasks.</div>
 <div><ul><li>Maintain paper and electronic filing systems. Assist with general correspondence and support departmental communications.
</li><li>Provide secretarial and front-line office support for the Office of Housing. Places and receives telephone calls and greets visitors; provides information or routes callers to appropriate staff members; takes messages as needed. Evaluates issues to determine appropriate referral needed; forwards emergency calls to the proper person immediately or determines who can respond to emergencies.
</li><li>Coordinate all human resources-related processes for the Office of Housing including paperwork, new hire onboarding, employee status changes, time and leave entry, and employment file management. Submit payroll for full-time, part-time, and student employees using the DASH system.
</li><li>Manage the application, assignment, and resident communication processes for University Courts Apartments. Maintain accurate apartment rosters in RMS and coordinate room changes and updates.
</li><li>Oversee resident move-in and move-out procedures for University Courts. Communicate expectations, key dates, and ensure forms and records are submitted accurately.
</li><li>Manage University Courts key control, including key distribution and collection, coordinating lock changes, and maintaining records for compliance and security. Assist residents with questions and enforce departmental and university policies.
</li><li>Ensures security, integrity, and confidentiality of data.
</li><li>Procure supplies and materials for the purpose of maintaining the availability of required items for Housing central staff. (office supplies, printer cartridges, batteries, etc.)
</li><li>Maintains inventory of supplies and materials for the Housing central staff (ex. office supplies, appliances, etc.)
</li><li>Assist Housing personnel with questions regarding payroll and timesheet entry.
</li><li>Adds charges to student accounts for lost keys and damaged property.
</li><li>Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
</li><li>Other duties as assigned.</li></ul></div>
 <div><div>Minimum Qualifications: Candidates must have a High School Diploma or GED, and 2 to 3 years office experience.
 
<ul><li>Skill in using Microsoft Office Suite, email systems, and database entry.
</li><li>Ability to manage multiple tasks and prioritize effectively.
</li><li>Knowledge of or ability to learn housing software systems.
</li><li>Ability to communicate clearly and professionally with students, staff, and outside parties.
</li><li>Skill in maintaining confidentiality and working with sensitive information.
</li></ul></div>Preferred Qualifications: Professional experience in office administration and basic human resources processes. 
 
Application Process: Qualified candidates should apply online. Attached resume is required for consideration.
 
Application Deadline: Review of applications is expected to begin on August 13th, 2026, and will continue until the position has been filled.
 
Minimum hiring rate $16.48 per hour (Market Range MR06) &ndash; Salary commensurate with education and experience.</div>

Senior Secretary

New Horizons Regional Education Centers

<div>GENERAL STATEMENT OF DUTIES
Provides administrative secretarial support to Career and Technical Education Center (CTEC) principal and other professional educators/adminstrators as required. The work involves an emphasis on customer service, bookkeeping, data entry and processing, producing documents and marketing materials, and office duties. May involve coordinating the work of other clerical personnel. Requires effective communication (written and oral), strong computer software skills, and ability to handle multiple priorities. Work is performed according to established procedures with considerable latitude for initiative and independent judgment. 
ESSENTIAL FUNCTIONS
Maintains program financial records including collecting and receipting for monies, preparing checks for payments, posting receipts and disbursements to accounts, reconciling bank statements and preparing monthly financial statements. 
Oversees or carries out the finance and accounting activities related to both student activity and appropriated funds utilizing manual and computer technology. 
Maintains required financial controls and serves as advisor to principal or other school administrator regarding procedures, practices, record keeping and reporting requirements; codes and classifies transactions involving distribution of expenditures among classes of accounts. 
Composes/replies to correspondence not requiring supervisor's personal attention and may sign supervisor&rsquo;s name to correspondence of a routine nature; maintains supervisor&rsquo;s calendar, coordinates meetings and conferences, scheduling time and place and notifying attendee&rsquo;s; makes travel arrangements; screens supervisor's telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/mail to supervisor with pertinent background material; may take dictation and transcribe from dictating equipment. 
Prepares required accounts payable documents, preparing checks for principal&rsquo;s signature; performs or assists in the receipt and deposit of funds from various sources. 
Carries out related clerical/accounting functions for a special fund or activity; may be assigned major supplies, equipment, or textbooks ordering tasks. 
May review outgoing correspondence for accuracy prior to signature by principal or another administrator. 
Oversees and participates in the preparation and maintenance of confidential student and personnel files. 
Serves as receptionist, greeting visitors, providing information or directions to appropriate office; operates telephone switchboard answering inquires or forwards calls and takes messages; provides general assistance and back-up support to a school or central office secretary. 
Performs related duties as required or assigned. 
MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS
Graduation from high school, including or supplemented by courses in keyboarding, record keeping, bookkeeping, and office practices (two years college, junior college business administration/office management course work desirable) and clerical experience, preferably in an education or education related setting. Thorough knowledge of general bookkeeping practices, business English, and modern office practices; or any equivalent combination of education and experience that would provide the above noted knowledge, skill, and ability. 
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of business office procedures, general bookkeeping practices, and equipment, business English and modern office terminology and practices; and good knowledge of NHREC mission, operations, procedures, program and practices. 
Ability to establish, maintain and/or supervise maintenance of fiscal, student and personnel records; attendance records, maintain confidentiality as required. Ability to manage business office workflow. 
Ability to type/operate keyboard at approved rate of speed, operate personal computers and data terminals, and to complete routine memos and letters from general instructions. Ability to operate a variety of standard office equipment. 
Ability to maintain clerical and financial records and prepare relatively complex reports from such records. 
Ability to interact with fellow employees, school-based staff, and the public tactfully and courteously and to work harmoniously with other employees. 
Ability to communicate clearly and concisely, both orally and in writing; good organizational, human relations, and communication skills. 
SALARY:
MIN $38,652
MID $52,162
MAX $67,917</div>

Secretary III

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