office service coordinator

Eva Interiors

<div>
 
 The Office Coordinator serves as the operational anchor of EVA Interiors, responsible for ensuring that the company&rsquo;s offices function with precision, structure, and alignment to EVA&rsquo;s high standards of excellence.
 
 
 
 
 
 This role goes beyond administration &mdash; it is accountable for governance, operational efficiency, process improvement, and internal service delivery.
 
 
 
 
 
 The Office Coordinator ensures that EVA&rsquo;s infrastructure, resources, and workflows fully support the productivity of its creative, design, and project management teams.
 
 
 
 
 
 
 Expected Outcome:
 
 
 
 An integrated, well-governed office environment where every operational element &mdash; people, processes, vendors, and compliance &mdash; works in synchronization to reflect EVA&rsquo;s professionalism, efficiency, and brand sophistication
 
 
 
 
 
 
 A. Operational Governance &amp; Office Excellence
 
 
 <ul>
 <li>
 Design and implement office governance frameworks, ensuring consistent standards across Fujairah and Dubai offices.
 </li>
 <li>
 Develop and maintain administrative SOPs covering documentation, approvals, travel, and facility operations.
 </li>
 <li>
 Lead the execution of office improvement initiatives to enhance functionality, employee experience, and visual representation in line with EVA&rsquo;s design philosophy.
 </li>
 <li>
 Act as the operational liaison between departments, ensuring smooth internal coordination and issue escalation.
 </li>
 <li>
 Implement structured reporting on office performance metrics, expenses, and compliance status to senior management.
 </li>
 </ul>
 
 
 B. Facilities, Assets &amp; Vendor Governance
 
 
 <ul>
 <li>
 Oversee full facilities management, including lease renewals, space optimization, and contractor performance.
 </li>
 <li>
 Establish vendor governance standards (SLAs, performance reviews, and renewal tracking).
 </li>
 <li>
 Partner with the Design Delivery and Projects teams to ensure any space modifications, fit-outs, or relocations meet operational timelines and brand aesthetics.
 </li>
 <li>
 Manage asset inventory (furniture, IT, equipment), ensuring lifecycle tracking and cost accountability.
 </li>
 </ul>
 
 
 C. Financial &amp; Resource Control
 
 
 <ul>
 <li>
 Develop and manage the office operations budget in coordination with Finance.
 </li>
 <li>
 Control administrative spending, ensuring transparent reporting and measurable cost savings.
 </li>
 <li>
 Oversee procurement requests and vendor payments in line with EVA&rsquo;s approval matrix.
 </li>
 <li>
 Generate quarterly reports on cost utilization, savings opportunities, and efficiency outcomes.
 </li>
 </ul>
 
 
 
 
 
 Key Internal &amp; External Relationships
 
 
 <ul>
 <li>
 
 Internal:
 
 CEO, Head of HR, Head of Design, CFO, Project Managers, IT, and Procurement.
 </li>
 <li>
 
 External:
 
 Landlords, facility management, government entities, service providers, and corporate vendors.
 </li>
 </ul>
 
 
 
 
 
 Qualifications, Skills &amp; Experience
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 Minimum 3-5 years of experience in office or administrative management within the UAE.
 </li>
 <li>
 Prior experience in the
 
 interior design, construction, or fit-out industry
 
 is highly preferred.
 </li>
 <li>
 Proven experience in vendor management, facility coordination, and administrative supervision.
 </li>
 </ul>
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Proficiency in MS Office (Excel, Outlook, Word, PowerPoint).
 </li>
 <li>
 Knowledge of ERP systems (Epicor or similar) is an advantage.
 </li>
 <li>
 Strong organizational, reporting, and multitasking skills.
 </li>
 </ul>
 
 
 
 
 
 5.Behavioral Competencies:
 
 
 <ul>
 <li>
 Professionalism &amp; Integrity
 </li>
 <li>
 Ownership &amp; Accountability
 </li>
 <li>
 Planning &amp; Organization
 </li>
 <li>
 Team Collaboration
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Service Orientation
 </li>
 </ul>
 
 
 
 
 
 6. Personal Attributes
 
 
 <ul>
 <li>
 Calm, composed, and resourceful with a strong sense of ownership.
 </li>
 <li>
 Service-driven mindset with attention to detail.
 </li>
 <li>
 Reliable, discreet, and professional in handling internal and external communication.
 </li>
 <li>
 Reflects EVA&rsquo;s culture of excellence, design sophistication, and operational discipline.
 </li>
 </ul>
 
 
</div>

Office Coordinator

Taaeen

Office Coordinator (UAE Nationals only) We are supporting a well-established organisation in Al Quoz, Dubai with the recruitment of Emirati talent. We are seeking enthusiastic Emirati candidates who are ready to begin their careers in an entry-level Coordinator role. Prior work experience is not required-we welcome fresh graduates as well as candidates who may have gaps after their studies and are eager to re-enter the workforce. This is an excellent opportunity to start your professional journey, gain valuable workplace exposure, and build a foundation for career growth. Salary Budget: 7000 AED Plus Nafis Working Hours: 8:00 AM - 5:00 PM, Monday to Friday Requirement: Valid driver's license and personal vehicle Seniority level <ul><li>Entry level</li></ul> Employment type <ul><li>Full-time</li></ul> Job function <ul><li>Customer Service, Administrative, and Advertising</li></ul> Industries <ul><li>Packaging and Containers Manufacturing and Plastics Manufacturing</li></ul> Referrals increase your chances of interviewing at Taaeen by 2x<img src="https://www.jobg8.com/Tracking.aspx?XYhBVONonz6sEEdbPA3f%2fKSjcjoy6Qr5h" width="0" height="0" />

Office Coordinator (UAE Nationals only)

Dr Scent Trading

Office Coordinator Job DescriptionAt Dr. Scent Qatar, we are looking for a highly organized and proactive Office Coordinator to support our daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will handle a variety of tasks related to communication, scheduling, and internal coordination while maintaining a high level of professionalism and efficiency.Key Responsibilities:<ul><li>Coordinate office activities and operations to ensure efficiency and compliance with company policies</li><li>Manage phone calls, emails, and correspondence (internal and external)</li><li>Organize and schedule meetings, appointments, and travel arrangements</li><li>Maintain organized filing systems (physical and digital) for company documents and records</li><li>Monitor office supplies and place orders when necessary</li><li>Assist in HR-related tasks, such as preparing employee documents and scheduling interviews</li><li>Support the sales and logistics teams by coordinating communication and documentation</li><li>Greet and assist visitors, ensuring a professional front-desk presence</li><li>Liaise with management and staff to ensure smooth communication across departments</li><li>Prepare reports, memos, letters, and other documents as needed</li></ul>Requirements:<ul><li>Minimum 2&ndash;3 years of experience in a similar role (Office Coordinator, Admin Assistant, or Executive Secretary)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication in English and Arabic</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to multitask and prioritize tasks in a fast-paced environment</li><li>Attention to detail and problem-solving skills</li><li>Bachelor&rsquo;s degree or equivalent is preferred</li><li>Must hold a valid Qatar ID and be available for immediate joining with NOC</li></ul>To Apply: Qualified candidates are invited to send their CVs to HR@dr-scent.com.qaJob Type: Full-timePay: QAR3,500.00 - QAR4,000.00 per month

Forsite Creative

<div>
 
 
 About Forsite Creative
 
 
 
 
 
 
 Forsite Creative is an international strategy, concept and design firm focused on hospitality and F&amp;B. We have a distinct drive in creating unique experiences and tailored environments that are profitable, concept driven, market-led and operationally feasible. With offices in Dubai and Amsterdam, the firm boasts a global presence, having successfully delivered projects in over 25 countries, supported by an international team of more than 50 professionals representing over 23 nationalities.
 
 
 
 
 
 
 Job Description and summary
 
 
 
 
 
 
 
 The Office Coordinator will play a key role in providing comprehensive administrative and operational support across all aspects of office management. This position will assist in ensuring the smooth day-to-day functioning of the office, including coordination of administrative tasks, vendor communication, and internal support activities. The Office Coordinator will report directly to the Office Manager and work closely with various departments to maintain an organized, efficient, and productive work environment.
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 
 
 Reception Coverage:
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Greet and direct visitors, ensuring a professional and welcoming experience.
 
 
 
 o&nbsp;&nbsp;
 
 Manage incoming calls, emails, and general inquiries.
 
 
 
 o&nbsp;&nbsp;
 
 Maintain a clean and organized lounge &amp; reception area.
 
 
 
 
 
 
 
 Office Operations:
 
 
 
 
 
 
 o&nbsp;
 
 Oversee the day-to-day operations of the office, including managing office supplies, equipment, and liaise with the appointed cleaners.
 
 
 
 o&nbsp;
 
 Coordinate office maintenance and ensure facilities are in good working condition.
 
 
 
 o&nbsp;
 
 Liaise with third party I.T provider.
 
 
 
 o&nbsp;
 
 Handle office deliveries.
 
 
 
 
 
 
 
 Time and Attendance Records:
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Maintain accurate employee attendance records.
 
 
 
 o&nbsp;&nbsp;
 
 Assist in tracking and reporting employee working hours, leaves, and absences.
 
 
 
 o&nbsp;&nbsp;
 
 Coordinate with respective employees for any missed hours and other issues.
 
 
 
 o&nbsp;&nbsp;
 
 Liaise with the accountant for monthly and quarterly compliance.
 
 
 
 
 
 
 
 Employee Onboarding Assistance:
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Assist HR in the onboarding process for new hires, including preparation of onboarding materials, workspace setup, and general support.
 
 
 
 o&nbsp;&nbsp;
 
 Ensure smooth integration of new employees into the office environment.
 
 
 
 
 
 
 
 Company Assets Recording:
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Assist in the tracking and recording of company assets, including office equipment and technology.
 
 
 
 o&nbsp;&nbsp;
 
 Ensure proper documentation and follow-up on asset allocation and returns.
 
 
 
 
 
 
 
 Assists with Repair &amp; Maintenance:
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Liaise with appointed contractors to address office and intern apartments&rsquo; repair issues.
 
 
 
 o&nbsp;&nbsp;
 
 Ensure proper documentation and record must be up to date.
 
 
 
 
 
 
 
 Administrative Support (Ad-Hoc):
 
 
 
 
 
 
 o&nbsp;&nbsp;
 
 Provide administrative assistance to the management team as needed, including scheduling meetings, preparing reports, and organizing documents.
 
 
 
 o&nbsp;&nbsp;
 
 Support the Head of Departments in completing the monthly timesheets.
 
 
 
 o&nbsp;&nbsp;
 
 Assist in managing office-related events, such as team meetings or company celebrations.
 
 
 
 o&nbsp;&nbsp;
 
 Other ad-hoc duties as required by the HoD or Office Manager.
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Bachelor Degree in Business Administration.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Previous experience in an office coordination or administrative role.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Excellent communication and organizational skills.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Proficiency in MS Office (Excel, Word, PowerPoint).
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Ability to handle multiple tasks and prioritize effectively.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Strong attention to detail and problem-solving skills.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Ability to work independently and as part of a team.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Knowledge in Zoho suites is a plus
 
 
 
 
 
 
 
 Why Join Us?
 
 
 
 
 
 
 
 At Forsite Creative, we offer more than just a job &ndash; we provide an opportunity to be part of a dynamic team that is driving innovation and making a real difference in the Hospitality Design sector. Whether you're developing cutting-edge solutions, delivering exceptional service to our clients, or leading strategic initiatives, you'll be making a meaningful difference every day.
 
 
 
 
 
 
 
 Application Process:
 
 
 
 
 
 
 
 To apply for this position, please submit your resume and a cover letter to
 
 hr@forsitecreative.com
 
 outlining your relevant experience and why you are interested in this role. We thank all applicants for their interest in joining Forsite Creative, however, only those selected for an interview will be contacted.
 
 
 
 
 
</div>

ZILLIONAIRE MARKETS

The office coordinator keeps the workplace running smoothly by managing daily operations, supporting staff, and ensuring an organized, professional environment. Key Responsibilities Oversee office supplies, equipment, and vendor coordination Welcome visitors and manage calls, mail, and deliveries Schedule meetings and support team events Assist with HR onboarding and office communications Handle invoices, expenses, and basic record-keeping Qualifications 2+ years in office admin or coordination Strong organizational and multitasking skills Clear communication and people skills Proficient in MS Office or Google Workspace Reliable, detail-oriented, and solutions-focused

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a valid family book.
AECOM are currently seeking a Front Office Coordinator to be based in Dubai. The Front Office Coordinator serves as the first point of contact for clients, visitors, and staff, ensuring a welcoming and professional environment. This role is responsible for managing the reception area, handling communications, and supporting administrative operations to ensure the smooth functioning of the office.
Responsibilities:<ul><li>
Greet and assist visitors and clients in a courteous and professional manner.</li><li>
Answer, screen, and direct incoming calls and emails.</li><li>
Manage incoming and outgoing mail, packages, and deliveries.</li><li>
Maintain and organize the reception area to ensure it is tidy and welcoming.</li><li>
Schedule appointments, meetings, and conference room bookings.</li><li>
Maintain and update office records, files, and databases.</li><li>
Assist with basic bookkeeping and accounting tasks.</li><li>
Coordinate travel arrangements and accommodations for staff and guests.</li><li>
Monitor and manage inventory of office supplies and equipment.</li><li>
Support event planning and coordination.</li><li>
Perform general clerical duties such as filing, photocopying, and data entry.</li><li>
Provide administrative support to management and other departments.</li><li>
Ensure compliance with office policies and procedures.</li></ul> 

Qualifications 
<ul><li>
High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or related field preferred.</li><li>
2+ years of experience in a front office, receptionist, or administrative role.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>
Excellent verbal and written communication skills.</li><li>
Strong organizational and multitasking abilities.</li><li>
Professional demeanor and customer-centric attitude.</li><li>
Ability to work independently and collaboratively in a fast-paced environment.</li><li>
Eligibility: As part of AECOM&rsquo;s commitment to Emiratisation and in compliance with UAE labor law, only UAE Nationals with a family book will be considered for this role.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Font Office Coordinator إماراتيين (خلاصة القيد)

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
 
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!
 
Role Purpose
 Reporting daily to the Office Service Coordinator or Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.
 
What this job involves
 Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
 Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
 Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.
 Managing internal moves within the building with the Facilities Manager.
 Working with Facilities Manager and Moves and Changes team to maintain floor plans.
 Assisting in setting up in house and external events as and when required.
 Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
 Supporting the Office Service Coordinator as and when required regarding vendor management and Soft Service Support.
 Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
 Upkeep and review of Manuals, Handbooks, Guidance notes etc.
 Cover Receptionist Role & Responsibilities when required
 Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required
 Manage day to day mail room operation, deliveries, enquiries, etc.
 Be aware of basic procedures, courier suppliers and all external key contacts.
 Manage mail related supplies stock and place order when needed.
 Other tasks and duties as required.
 
Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
 
Sounds like you? To apply you need to be / have: 
Previous experience of working within a high profile corporate environment
 Previous reception or hospitality experience would be beneficial
 Pro-active and hands on – happy to support other Team members
 Knowledge of Facilities Management processes preferable
 IT Skills, Outlook, Excel, Word.
 Professional, friendly and welcoming attitude
 Good attention to detail
 Ability to show initiative
 Excellent communication skills
 Organizational skills and the ability to prioritize a busy workload
 Customer service background essential
 
What you can expect from us
 You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
 Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
 Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
 Apply today at jll.com/careers.
 
JLL Privacy Statement
 When you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device’s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.
 For additional details please see JLL's Global Privacy Statement or our career site pages for each country.
 For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Facilities Coordinator

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