office service coordinator

Fellows Irrigation Service

Office Assistant / Service CoordinatorFellows Irrigation Services, Inc. has proudly served Collin County and surrounding areas since 1992, providing professional residential and commercial irrigation services. We are a small, team-focused company that values reliability, organization, and excellent customer service. We are seeking a reliable and organized Office Assistant / Service Coordinator to support daily office operations and help manage our irrigation service schedule. This role is the central communication point between customers, office staff, and field technicians. The ideal candidate is detail-oriented and comfortable multitasking.Office Hours / Expectations<ul><li>This role requires being physically present in the office during scheduled hours to assist customers and coordinate service technicians. This is not a remote position.</li><li>Office hours are Monday through Friday, 7:00 AM &ndash; 4:00 PM.</li><li>We can offer some schedule flexibility for this position for the right candidate.</li></ul>Key Responsibilities<ul><li>Answer and manage incoming customer communications: phone calls, voicemail, text/chat, and email</li><li>Schedule and coordinate service appointments for irrigation technicians using Google Calendar</li><li>Manage and maintain the daily service route and technician schedules</li><li>Take clear and detailed messages for office staff via phone, email, or text</li><li>Help maintain smooth office operations, including ordering and stocking office supplies</li><li>Provide administrative support for office staff as needed</li><li>Run errands</li></ul>Preferred Skills<ul><li>Strong basic computer skills</li><li>Must be comfortable using computers throughout the day, including managing emails, downloading/saving documents, navigating basic online portals</li><li>Strong customer service skills</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication</li><li>Comfortable managing schedules/calendars and coordinating service calls</li><li>Attention to detail</li></ul>Pay: $17.00 - $19.00 per hourWork Location: In person

Office Assistant / Service Coordinator

MJ Copier LLC

Office Equipment Coordinator &ndash; MJ Copier LLC (Doha, Qatar)MJ Copier LLC is seeking a detail-oriented and organized Office Equipment Coordinator to support the efficient management, maintenance, and coordination of office equipment operations across client sites and internal teams in Doha.Job SummaryThe Office Equipment Coordinator is responsible for overseeing the deployment, servicing, tracking, and performance of office equipment such as copiers, printers, scanners, and multifunction devices. This role ensures smooth equipment operations, timely maintenance, and high levels of customer satisfaction.Key Responsibilities<ul><li>Coordinate installation, setup, and relocation of office equipment at client sites.</li><li>Maintain accurate records of all equipment inventory, service schedules, and warranty details.</li><li>Schedule preventive maintenance and follow up on repair requests with technical teams.</li><li>Liaise with suppliers, technicians, and vendors to ensure timely parts replacement and service delivery.</li><li>Monitor equipment performance and report recurring issues or downtime trends.</li><li>Assist in troubleshooting basic operational issues and escalate technical problems when necessary.</li><li>Prepare reports on equipment usage, service history, and operational efficiency.</li><li>Ensure compliance with company standards and client service level agreements (SLAs).</li><li>Support sales and technical teams with logistical coordination for equipment delivery and pickup.</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, IT, or related field preferred.</li><li>Previous experience in office equipment coordination, logistics, or technical support is an advantage.</li><li>Basic knowledge of printers, copiers, and multifunction devices.</li><li>Strong organizational and time management skills.</li><li>Good communication and coordination abilities.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Ability to work under pressure and manage multiple tasks simultaneously.</li></ul>Preferred Skills<ul><li>Experience in a copier/printer service or IT equipment company.</li><li>Familiarity with service management systems or asset tracking tools.</li><li>Customer service-oriented mindset.</li></ul>Work LocationDoha, QatarAbout MJ Copier LLCMJ Copier LLC is a service-oriented company specializing in office printing solutions, copier leasing, maintenance, and document management services across Qatar. We are committed to delivering reliable equipment solutions and excellent customer support.نوع الوظيفة: دوام كاملموقع العمل: بشكل شخصي

Office Equipment Coordinator

Prosigns

The Office Coordinator runs the operational floor of our evening shift. You will own the small-but-critical systems that keep the office moving attendance and check-ins, bills and documents, meeting schedules, office inventory, and the kitchen budget. The role pairs front-of-house presence with real back-office responsibility, and your work directly shapes how smoothly every shift runs.Office Location: Near Gaddafi Stadium, Hali Road, Gulberg 3, Lahore Office Timings: Monday to Friday, 2:30 PM &ndash; 10:30 PM Meal: Free DinnerWhat You Will Do:<ul><li>Office upkeep &amp; front desk &mdash; keep workstations, meeting rooms, kitchen, and common areas presentable; greet visitors and route incoming calls.</li><li>Attendance &amp; check-ins &mdash; monitor evening-shift check-ins and check-outs; flag late arrivals, absences, and irregularities to HR; maintain accurate shift records.</li><li>Bills &amp; documents &mdash; receive, log, and track utility bills, vendor invoices, and admin documents; coordinate timely payments with the accounts team; keep records organized and retrievable.</li><li>Meeting schedules &mdash; coordinate internal and client meeting calendars for the evening shift; book rooms, send reminders, prepare materials, and reset rooms afterward.</li><li>Office inventory &mdash; track stationery, IT consumables, pantry stock, and other supplies; raise reorders before stockouts; maintain a simple inventory log.</li><li>Kitchen &amp; pantry budget &mdash; manage groceries, refreshments, and dinner arrangements; track monthly spend against budget; negotiate with vendors where useful.</li><li>Document handling &amp; admin support &mdash; photocopy, scan, file, and assist HR / admin with record-keeping and onboarding logistics.</li><li>Shift handover &mdash; coordinate a clean handover with the day-shift team at start of shift and complete lock-up routines at end of shift.</li></ul>What We Are Looking For<ul><li>Bachelor's degree, with strong written and verbal communication skills.</li><li>2&ndash;4 years of experience as an Office Coordinator, Admin Officer, Receptionist, or similar role &mdash; ideally one with budget, bills, or attendance ownership.</li><li>Solid working knowledge of MS Excel (bills, budgets, inventory), Word, and Outlook.</li><li>Strong attention to detail, particularly with numbers, bills, and records.</li><li>Comfortable using attendance systems, WhatsApp Web, and basic admin tools.</li><li>Punctual, presentable, and dependable &mdash; this is a customer-facing shift.</li><li>Good spoken and written English; confident with international visitors and calls.</li><li>A service mindset paired with the confidence to follow up with staff and vendors when something needs to move.</li><li>Able to commute to the office for a 2:30 PM &ndash; 10:30 PM shift, five days a week.</li><li>A service mindset &mdash; you take pride in keeping things in order without being asked twice.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office Administration: 1 year (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Office Coordinator (Female)

RDE Logistics

Job Summary We are seeking a dynamic and highly organized Office Coordinator to join our team! This vital role is the heartbeat of our office operations, ensuring smooth daily functions, efficient communication, and seamless administrative support. As an Office Coordinator, you will manage a variety of responsibilities including Accounts Payable, Payroll, scheduling, vendor relations, human resources support, and office management. Your energetic approach and exceptional organizational skills will help foster a productive and welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your skills in a fast-paced, collaborative setting while making a meaningful impact on our organization&rsquo;s success.Duties<ul><li>Oversee daily office operations to ensure efficiency and organization across all departments</li><li>Manage appointment scheduling, calendar coordination, and meeting logistics for staff and leadership</li><li>Coordinate event planning activities including meetings, trainings, and company events to promote team engagement</li><li>Supervise administrative staff and provide training &amp; development opportunities to enhance team performance</li><li>Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive relationships with service providers</li><li>Maintain accurate bookkeeping records using QuickBooks Desktop for invoicing, expense tracking, and payroll processing</li><li>Support human resources functions such as onboarding new employees, managing files, and assisting with payroll administration</li><li>Oversee front desk responsibilities including multi-line phone systems, greeting visitors, and managing phone etiquette</li><li>Organize filing systems&mdash;both digital and physical&mdash;to ensure easy access to important documents</li><li>Manage office budgets and assist with basic bookkeeping tasks to keep expenses aligned with organizational goals</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles with strong clerical skills</li><li>Demonstrated supervisory experience with the ability to lead a team effectively</li><li>Proficiency in QuickBooks for financial management tasks such as payroll and budgeting</li><li>Excellent communication skills&mdash;both verbal and written&mdash;plus strong organizational abilities</li><li>Experience in event planning and vendor management to coordinate logistics smoothly</li><li>Knowledge of human resources procedures including onboarding, employee records management, and payroll support</li><li>Ability to handle multiple priorities efficiently in a fast-paced environment</li><li>Strong attention to detail combined with proactive problem-solving skills</li></ul>Pay: $25.00 - $28.00 per hourWork Location: In person

Office Coordinator

Service Corporation International

<div>Our associates celebrate lives. We celebrate our associates.
Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work!
National Cremation Society is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. Certified a Great Place to Work 3 years in a row, we provide our team members a Work/Life Balance unique for our industry.
We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.
Why work for National Cremation Society? We are the largest provider of cremation and pre-arrangement services in the industry. In additional to Work/Life Balance, some rewarding benefits we provide include:<ul><li>
A generous compensation package</li><li>
Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.)</li><li>
401(k) with company match</li><li>
Paid Time Off (Vacation, Sick, Holiday and Personal time)</li><li>
Job-related training, tuition reimbursement, and career path development</li><li>
Company discounts, and more</li></ul>
Who should apply? If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today! Some essential duties, responsibilities and requirements for the Office Coordinator role include:<ul><li>
Support the sales team by processing and validating contractual agreements to ensure accuracy</li><li>
Provide exceptional customer service support by handling customer inquiries, questions, and updates</li><li>
Greet and assist visitors as they arrive at the office</li><li>
Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately</li><li>
Produce and maintain same day checks, trust claims, and the reconciliation of bank records.</li><li>
Operate office equipment such as photocopiers, printers, fax machines, etc.</li><li>
Input statistical information into a CRM system and other databases</li><li>
Use of SOX compliance software to reconcile daily, weekly, and monthly reports</li></ul>
Requirements:<ul><li>
Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Time management and organizational skills</li><li>
Must have the ability to work independently or with a team</li><li>
Convey information clearly and concisely in written and spoken communication</li><li>
Capable of setting and meeting priorities and deadlines.</li><li>
General clerical tasks, accounts payable, data entry, etc.</li><li>
Ability to maintain composure in a fast-paced office setting</li><li>
Notary license preferred but not required</li><li>
High school diploma or Equivalent</li><li>
3- 5 years of administrative or related experience</li></ul>
What are you waiting for? If this describes you, apply today and find your &ldquo;Why&rdquo; in a rewarding career with National Cremation Society!
Postal Code: 30064
Category (Portal Searching): Administration and Clerical
Job Location: US-GA - Marietta</div>

Clean Energy Ventures

<div>JOB OPENING: Office Coordinator
Hybrid with weekly travel into Boston Office
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.
Role Overview 
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs. 
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team. 
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization. 
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures. 
Key Responsibilities<ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul>
Qualifications &amp; Experience:
Qualified candidates will possess a strong combination of the following:<ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul>
When in doubt if you meet all these requirements, please apply!
Compensation &amp; Benefits
We provide competitive and holistic compensation to all our team members, including:<ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.
Closing Statement
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status. 

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Americos Industries

About UsFounded in 2000, Americos Industries Inc. is a leading name in the textile chemical industry. We specialize in providing high-quality dyestuffs, enzymes, abrasives, and other auxiliary chemicals to textile manufacturers. Our operations are backed by a skilled technical staff and a dedicated research and development center. With a reputation for innovation and excellent service, we partner with clients across the textile sector to help them grow and stay ahead in a competitive market.ResponsibilitiesAs an Office Coordinator, you will play a central role in managing administrative tasks. Your responsibilities will include:<ul><li>Managing day-to-day office operations, including filing, documentation, and recordkeeping</li><li>Assisting with preparing and sending invoices, quotations, and order confirmations</li><li>Creating and maintaining reports using MS Excel and other office tools</li><li>Handling incoming calls, emails, and office communications</li><li>Ensuring office supplies and resources are maintained and ordered as needed</li></ul>RequirementsPreferred qualifications and skills include:<ul><li>Diploma or Bachelor's degree in Business Administration, Commerce, or a related field</li><li>Proficiency in MS Office, especially Excel (spreadsheets, formulas, and basic reporting)</li><li>Strong organizational and time management skills</li><li>Good communication skills and a professional attitude</li><li>Experience in office coordination, sales support, or admin roles is a plus</li><li>Attention to detail and a problem-solving mindset</li><li>Ability to work independently and manage tasks effectively</li></ul>Why Join Us?<ul><li>Opportunity to work in a reputable and growing textile chemical company</li><li>Supportive work environment with exposure to both sales and operations</li><li>Competitive salary with potential for long-term growth</li></ul>Location: West Wood Colony, Thokar Niaz BaigJob Type: Full-timePay: Rs30,000.00 - Rs50,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

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Office Assistant / Service Coordinator

Office Equipment Coordinator

Office Coordinator (Female)

Office Coordinator

Office Coordinator

Office Coordinator

Office Coordinator