office service coordinator

Fellows Irrigation Service

Office Assistant / Service CoordinatorFellows Irrigation Services, Inc. has proudly served Collin County and surrounding areas since 1992, providing professional residential and commercial irrigation services. We are a small, team-focused company that values reliability, organization, and excellent customer service. We are seeking a reliable and organized Office Assistant / Service Coordinator to support daily office operations and help manage our irrigation service schedule. This role is the central communication point between customers, office staff, and field technicians. The ideal candidate is detail-oriented and comfortable multitasking.Office Hours / Expectations<ul><li>This role requires being physically present in the office during scheduled hours to assist customers and coordinate service technicians. This is not a remote position.</li><li>Office hours are Monday through Friday, 7:00 AM &ndash; 4:00 PM.</li><li>We can offer some schedule flexibility for this position for the right candidate.</li></ul>Key Responsibilities<ul><li>Answer and manage incoming customer communications: phone calls, voicemail, text/chat, and email</li><li>Schedule and coordinate service appointments for irrigation technicians using Google Calendar</li><li>Manage and maintain the daily service route and technician schedules</li><li>Take clear and detailed messages for office staff via phone, email, or text</li><li>Help maintain smooth office operations, including ordering and stocking office supplies</li><li>Provide administrative support for office staff as needed</li><li>Run errands</li></ul>Preferred Skills<ul><li>Strong basic computer skills</li><li>Must be comfortable using computers throughout the day, including managing emails, downloading/saving documents, navigating basic online portals</li><li>Strong customer service skills</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication</li><li>Comfortable managing schedules/calendars and coordinating service calls</li><li>Attention to detail</li></ul>Pay: $17.00 - $19.00 per hourWork Location: In person

Office Assistant / Service Coordinator

RDE Logistics

Job Summary We are seeking a dynamic and highly organized Office Coordinator to join our team! This vital role is the heartbeat of our office operations, ensuring smooth daily functions, efficient communication, and seamless administrative support. As an Office Coordinator, you will manage a variety of responsibilities including Accounts Payable, Payroll, scheduling, vendor relations, human resources support, and office management. Your energetic approach and exceptional organizational skills will help foster a productive and welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your skills in a fast-paced, collaborative setting while making a meaningful impact on our organization&rsquo;s success.Duties<ul><li>Oversee daily office operations to ensure efficiency and organization across all departments</li><li>Manage appointment scheduling, calendar coordination, and meeting logistics for staff and leadership</li><li>Coordinate event planning activities including meetings, trainings, and company events to promote team engagement</li><li>Supervise administrative staff and provide training &amp; development opportunities to enhance team performance</li><li>Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive relationships with service providers</li><li>Maintain accurate bookkeeping records using QuickBooks Desktop for invoicing, expense tracking, and payroll processing</li><li>Support human resources functions such as onboarding new employees, managing files, and assisting with payroll administration</li><li>Oversee front desk responsibilities including multi-line phone systems, greeting visitors, and managing phone etiquette</li><li>Organize filing systems&mdash;both digital and physical&mdash;to ensure easy access to important documents</li><li>Manage office budgets and assist with basic bookkeeping tasks to keep expenses aligned with organizational goals</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles with strong clerical skills</li><li>Demonstrated supervisory experience with the ability to lead a team effectively</li><li>Proficiency in QuickBooks for financial management tasks such as payroll and budgeting</li><li>Excellent communication skills&mdash;both verbal and written&mdash;plus strong organizational abilities</li><li>Experience in event planning and vendor management to coordinate logistics smoothly</li><li>Knowledge of human resources procedures including onboarding, employee records management, and payroll support</li><li>Ability to handle multiple priorities efficiently in a fast-paced environment</li><li>Strong attention to detail combined with proactive problem-solving skills</li></ul>Pay: $25.00 - $28.00 per hourWork Location: In person

Office Coordinator

Clean Energy Ventures

<div>JOB OPENING: Office Coordinator
Hybrid with weekly travel into Boston Office
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.
Role Overview 
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs. 
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team. 
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization. 
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures. 
Key Responsibilities<ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul>
Qualifications &amp; Experience:
Qualified candidates will possess a strong combination of the following:<ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul>
When in doubt if you meet all these requirements, please apply!
Compensation &amp; Benefits
We provide competitive and holistic compensation to all our team members, including:<ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.
Closing Statement
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status. 

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Service Corporation International

<div>Our associates celebrate lives. We celebrate our associates.
Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work!
National Cremation Society is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. Certified a Great Place to Work 3 years in a row, we provide our team members a Work/Life Balance unique for our industry.
We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.
Why work for National Cremation Society? We are the largest provider of cremation and pre-arrangement services in the industry. In additional to Work/Life Balance, some rewarding benefits we provide include:<ul><li>
A generous compensation package</li><li>
Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.)</li><li>
401(k) with company match</li><li>
Paid Time Off (Vacation, Sick, Holiday and Personal time)</li><li>
Job-related training, tuition reimbursement, and career path development</li><li>
Company discounts, and more</li></ul>
Who should apply? If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today! Some essential duties, responsibilities and requirements for the Office Coordinator role include:<ul><li>
Support the sales team by processing and validating contractual agreements to ensure accuracy</li><li>
Provide exceptional customer service support by handling customer inquiries, questions, and updates</li><li>
Greet and assist visitors as they arrive at the office</li><li>
Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately</li><li>
Produce and maintain same day checks, trust claims, and the reconciliation of bank records.</li><li>
Operate office equipment such as photocopiers, printers, fax machines, etc.</li><li>
Input statistical information into a CRM system and other databases</li><li>
Use of SOX compliance software to reconcile daily, weekly, and monthly reports</li></ul>
Requirements:<ul><li>
Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Time management and organizational skills</li><li>
Must have the ability to work independently or with a team</li><li>
Convey information clearly and concisely in written and spoken communication</li><li>
Capable of setting and meeting priorities and deadlines.</li><li>
General clerical tasks, accounts payable, data entry, etc.</li><li>
Ability to maintain composure in a fast-paced office setting</li><li>
Notary license preferred but not required</li><li>
High school diploma or Equivalent</li><li>
3- 5 years of administrative or related experience</li></ul>
What are you waiting for? If this describes you, apply today and find your &ldquo;Why&rdquo; in a rewarding career with National Cremation Society!
Postal Code: 30064
Category (Portal Searching): Administration and Clerical
Job Location: US-GA - Marietta</div>

Luminey

Location: Raiwind, Lahore Job Type: (Full-Time)We are looking for a motivated and well-organized Office Coordinator to manage daily administrative and coordination tasks. The ideal candidate will support smooth office operations, assist different departments, and ensure proper record management.Key Responsibilities<ul><li>Manage day-to-day administrative and office coordination activities</li><li>Organize and maintain office files, records, and documentation</li><li>Coordinate communication between different departments</li><li>Schedule meetings and manage office calendars</li><li>Perform data entry and maintain accurate records</li><li>Provide administrative support to HR and accounts teams</li><li>Ensure smooth office operations and provide updates to management when required</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or relevant qualification preferred</li><li>Basic knowledge of MS Office (Word, Excel)</li><li>Good communication and coordination skills</li><li>Organized, responsible, and detail-oriented</li><li>Ability to work in a professional office environment and handle multiple tasks efficiently</li></ul>Job Type: Full-timeWork Location: In person

Department of Human Services

<div>Initial Posting Date:
04/09/2026
Application Deadline:
04/16/2026
Agency:
Department of Human Services
Salary Range:
$3,515 - $4,738
Position Type:
Employee
Position Title:
Case Management Coordinator (Office Specialist 2)
Job Description:
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Looking for a rewarding administrative role where you can showcase your multitasking skills? Become an Office Specialist 2 in our support staff unit at the Child Welfare agency! Your commitment to ensuring accuracy and efficiency in all administrative tasks will directly contribute to the success of our program and the well-being of those we serve. If this sounds like something you would be interested in, make sure to click the apply button and we can&rsquo;t wait to hear from you! Let&rsquo;s work together and make a difference in the lives of those we serve!
Our Office Specialists are a key player in providing clerical support to caseworkers and supervisors at the Child Welfare agency.
We are seeking a Case Management Coordinator (Office Specialist 2) to join our Albany Child Welfare team.
Summary of Duties
As a Case Management Coordinator, you will:<ul><li>
Provide support to field staff, agency staff, foster resource families, providers and the public.</li><li>
Completing and verifying data entry to ensure all information entered and uploaded into the Child Welfare OR-KIDS information system is correct.</li><li>
Process records and ensure that all work within the unit complies with state and federal laws.</li><li>
Cover all reception and phone duties as necessary within the team when needed.</li><li>
Assist with all duties relating to the fleet vehicles.</li></ul>
Minimum Qualifications
<ul><li>Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR</li><li>
An associate degree in any field; OR</li><li>
An equivalent combination of education and experience.</li></ul>
Essential Attributes
We are looking for candidates with:<ul><li>
Previous experience in front desk reception duties, showcasing effective communication and organizational skills</li><li>
Demonstrated ability to explain rules, regulations, and procedures related to a specific program or service to individuals</li><li>
Experience with utilizing computers for tasks such as data processing, entry, and verification of detailed information</li><li>
Demonstrated ability to effectively communicate with clients or customers to resolve conflicts and disputes</li><li>
Demonstrated ability to work well with people from a wide variety of backgrounds and showcase intercultural competency.</li></ul>
Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Note: &ldquo;The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.&rdquo;
Working Conditions
<ul><li>Work Location: Albany Child Welfare Office</li><li>
Travel: Occasional travel for meetings, trainings, and other case related activities. This includes required occasional overnight travel.</li><li>
Hours: Monday &ndash; Friday, 8:00 AM &ndash; 5:00 PM in office (Pacific Time).</li><li>
This role involves handling sensitive topics related to trauma, abuse, and crises, requiring a trauma-informed approach that is essential to ensure a safe environment.</li><li>
You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.</li><li>
Be prepared for stressful situations that require quick decision-making to ensure safety for yourself and others.</li></ul>
Background Checks and Requirements
<ul><li>If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
</li><li>The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security&rsquo;s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.</li><li>
Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.</li><li>
A valid driver&rsquo;s license and acceptable driving record are required for this position.
</li></ul>Benefits<ul><li>
ODHS Employee Resource Group communities that promote shared learning.</li><li>
Cost of Living Adjustments.</li><li>
Annual salary increases (until you reach the top of the listed salary range).</li><li>
Amazing benefits package.</li><li>
Possible eligibility for the Public Service Loan Forgiveness Program.</li></ul>
Employment Preference
Veterans&rsquo; preference:<ul><li>
Veterans&rsquo; preference information.</li><li>
How to submit your Veteran documents for preference. Please do not attach your Veterans&rsquo; preference documentation in the Resume/CV field of your application.</li></ul>
General Information
<ul><li>This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).</li><li>
This recruitment may be used to fill future vacancies in the same classification.</li></ul>
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.<ul><li>
The recruiter for this position is bonnie.nyssen@odhs.oregon.gov</li><li>
If you contact the recruiter, please include the REQ-#</li></ul></div>

Case Management Coordinator (Office Specialist 2)

Cenith Innovations

<div>
 
 
 Company Description
 
 
 
 Cenith Innovations develops mission-specific planning tools and autonomous systems that address complex last-mile challenges. The company is dedicated to understanding the unique demands of each mission, providing tailored solutions to ensure effective and functional autonomy in the field. Cenith values innovation and hands-on problem-solving to deliver impactful results. Its dynamic environment fosters creativity and collaboration to tackle complex challenges head-on.
 
 
 
 
 
 
 Role Description
 
 
 
 The Office &amp; Operations Coordinator provides in-person hands-on support for the day-to-day needs of our Bend office/warehouse, as well as remote administrative support for our internal operations team. Responsibilities include assisting the Bend office and internal operations team with compliance tracking, purchasing, inventory coordination, and general office organization.
 
 
 The ideal candidate is detail-oriented, dependable, self-motivated, and comfortable working independently while also collaborating closely with multiple teams. Candidates with experience in a production environment and a production management role are preferred.
 
 
 This position is well-suited for someone eager to learn business operations and grow professionally.
 
 
 
 
 
 
 Primary Responsibilities
 
 
 
 
 Office Administration
 
 
 <ul>
 <li>
 
 Assist leadership with general administrative tasks
 
 </li>
 <li>
 
 Support the day-to-day operations of a small office environment
 
 </li>
 <li>
 
 Answer phones and route calls as needed
 
 </li>
 <li>
 
 Sort and distribute packages; coordinate incoming shipments
 
 </li>
 <li>
 
 Maintain office supply inventory and restock as needed
 
 </li>
 <li>
 
 Coordinate basic office maintenance and service appointments
 
 </li>
 <li>
 
 Keep shared spaces organized, professional, and compliant with safety regulations
 
 </li>
 </ul>
 
 Purchasing and Vendor Coordination
 
 <ul>
 <li>
 
 Assist with ordering office supplies, equipment, and operational materials
 
 </li>
 <li>
 
 Obtain vendor quotes when requested
 
 </li>
 <li>
 
 Track purchase orders and maintain expense records
 
 </li>
 <li>
 
 Receive and process invoices for internal review
 
 </li>
 </ul>
 
 Inventory and Receiving
 
 <ul>
 <li>
 
 Receive and log incoming shipments
 
 </li>
 <li>
 
 Verify received items against purchase orders
 
 </li>
 <li>
 
 Assist with organizing and tracking inventory
 
 </li>
 <li>
 
 Support periodic inventory counts and reconciliation
 
 </li>
 </ul>
 
 Compliance and Administrative Support
 
 <ul>
 <li>
 
 Track and monitor completion of required annual employee trainings
 
 </li>
 <li>
 
 Maintain organized records of compliance documentation and certifications
 
 </li>
 <li>
 
 Assist with maintaining state registrations, business licenses, and annual report tracking
 
 </li>
 <li>
 
 Support compliance with state labor law requirements, including required notifications and postings within Gusto
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree preferred
 </li>
 <li>
 1&ndash;3 years of administrative, office, or operations experience preferred (internships acceptable)
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Comfortable working with spreadsheets and basic reporting
 </li>
 <li>
 Proficiency in Microsoft Office or Google Workspace
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Self-motivated and able to take initiative
 </li>
 <li>
 Works well in a team environment and takes direction effectively
 </li>
 </ul>
 
 
 
 
 
 Key Attributes for Success
 
 
 <ul>
 <li>
 
 Dependable and punctual
 
 </li>
 <li>
 
 Proactive problem solver
 
 </li>
 <li>
 
 Organized and process-oriented
 
 </li>
 <li>
 
 Willingness to learn new systems and procedures
 
 </li>
 <li>
 
 Maintains confidentiality with sensitive information
 
 </li>
 </ul>
 
 
 
</div>

Office & Operations Coordinator

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Office Assistant / Service Coordinator

Office Coordinator

Office Coordinator

Office Coordinator

Office Coordinator

Case Management Coordinator (Office Specialist 2)

Office & Operations Coordinator