office service coordinator

Fellows Irrigation Service

Office Assistant / Service CoordinatorFellows Irrigation Services, Inc. has proudly served Collin County and surrounding areas since 1992, providing professional residential and commercial irrigation services. We are a small, team-focused company that values reliability, organization, and excellent customer service. We are seeking a reliable and organized Office Assistant / Service Coordinator to support daily office operations and help manage our irrigation service schedule. This role is the central communication point between customers, office staff, and field technicians. The ideal candidate is detail-oriented and comfortable multitasking.Office Hours / Expectations<ul><li>This role requires being physically present in the office during scheduled hours to assist customers and coordinate service technicians. This is not a remote position.</li><li>Office hours are Monday through Friday, 7:00 AM &ndash; 4:00 PM.</li><li>We can offer some schedule flexibility for this position for the right candidate.</li></ul>Key Responsibilities<ul><li>Answer and manage incoming customer communications: phone calls, voicemail, text/chat, and email</li><li>Schedule and coordinate service appointments for irrigation technicians using Google Calendar</li><li>Manage and maintain the daily service route and technician schedules</li><li>Take clear and detailed messages for office staff via phone, email, or text</li><li>Help maintain smooth office operations, including ordering and stocking office supplies</li><li>Provide administrative support for office staff as needed</li><li>Run errands</li></ul>Preferred Skills<ul><li>Strong basic computer skills</li><li>Must be comfortable using computers throughout the day, including managing emails, downloading/saving documents, navigating basic online portals</li><li>Strong customer service skills</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication</li><li>Comfortable managing schedules/calendars and coordinating service calls</li><li>Attention to detail</li></ul>Pay: $17.00 - $19.00 per hourWork Location: In person

Office Assistant / Service Coordinator

Inland Boat Center

Job Overview We are looking for a sharp, dependable, and detail-oriented individual to join our team as an Office Support/Service Coordinator.This role is perfect for someone who thrives in a fast-paced environment, is quick to learn, and knows how to listen carefully to customers and translate their needs into clear, actionable work orders for our technicians.Responsibilities<ul><li>Answer phones and assist customers with service requests</li><li>Listen and gather accurate information about customer needs</li><li>Create clear and organized work orders for technicians</li><li>Coordinate communication between customers and service team</li><li>Handle basic office tasks and data entry</li></ul>What We're Looking For:<ul><li>Strong listening and communication skills</li><li>Computer savvy and comfortable learning new systems quickly</li><li>High attention to detail and accuracy</li><li>Dependable, punctual, and proactive</li><li>Ability to multitask and stay organized under pressure</li></ul>If you're someone who takes initiative, pays attention to the details, and enjoys helping customers while keeping things organized behind the scenes-we'd love to meet you.Pay: $18.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Office support/Service Coordinator

The Hollywood Roosevelt Hotel

<div>PM-Office Coordinator - The Hollywood Roosevelt
Dating back to the Golden Era and located on the Hollywood Walk of Fame, The Hollywood Roosevelt is an iconic hotel that reflects classic Hollywood in every sense. Built in 1927, the hotel has played host to stars like Marilyn Monroe, Charlie Chaplin, and Clark Gable. Hollywood Roosevelt is a full-service lifestyle hotel providing guests a glimpse at Hollywood's storied past and offering travelers an experience of Hollywood that is authentic to its history and legacy. Experience our modern interpretation of a Hollywood original.
The PM Housekeeping Office Coordinator will effectively support the office needs of the Housekeeping department. The job duties require style and service attributes that are key to creating a positive guest experience.
What You'll Do
As the PM Housekeeping Office Coordinator, you will play a key role in keeping the department running smoothly. You will manage daily staff schedules, track room attendants&rsquo; productivity and overtime, coordinate staffing needs, and prepare daily room assignments. You will log guest requests, lost and found items, and shift information in the Alice system, while maintaining clear communication through radios, emails, and pass-down books. Additionally, you will ensure that all hotel policies, safety procedures, and appearance standards are consistently upheld, supporting both guests and your team.
In this role, you are directly contributing to a positive guest experience and the overall efficiency of the housekeeping department. Your efforts will ensure that rooms are clean and organized, staff is well-coordinated, and guest requests are handled promptly and professionally. By keeping the operation running smoothly, you help create an environment where both guests and employees feel valued, supported, and confident in the quality of service provided.
What We Are Looking For
We are looking for a highly organized, detail-oriented, and proactive individual to join our Housekeeping team as a PM Office Coordinator. The ideal candidate excels in customer service, communicates clearly with both guests and staff, and can efficiently manage multiple tasks in a fast-paced hotel environment. Experience with hotel operations, particularly housekeeping, and familiarity with systems like Alice are preferred. You are someone who can handle unexpected challenges with professionalism, prioritize work effectively, and maintain a polished, professional appearance while fostering a positive team environment.
Why The Hollywood Roosevelt
Join The Hollywood Roosevelt, an iconic Hollywood hotel, where you can grow professionally, be part of a high-performing team, and help create memorable experiences for every guest. Your work matters, and every day brings the chance to contribute to a world-famous, vibrant environment.
Apply now and join the team!</div>

PM Office Coordinator

Ricoh

<div><div>Warehouse &amp; Office Services Coordinator
Position Profile
The Warehouse &amp; Office Services Coordinator performs daily shipping, receiving, mail distribution, and office support tasks. This role focuses on accurate and timely execution of duties, strong customer service, and maintaining operational standards under the direction of the Lead or Manager.
Job Duties &amp; Responsibilities
<ul><li>Receive, scan, and process inbound packages using SCLogic .
</li><li>Deliver packages to 20&ndash;25 mailstops daily.
</li><li>Pick up and prepare outgoing shipments for carrier pickup.
</li><li>Sort and distribute inbound/outbound USPS and interoffice mail.
</li><li>Notify Lead of issues affecting deliveries or customer satisfaction.
</li><li>Assist customers with shipping questions as directed.
</li><li>Provide friendly, helpful support during package drop‑off, pickup, or general inquiries.
</li><li>Prepare international shipments following established instructions.
</li><li>Assist with declarations, commercial documents, and waybills.
</li><li>Handle hazardous materials only under Lead direction and after proper certification.
</li><li>Restock office and warehouse supplies, DMVI vending machines, and monitor paper/toner levels.
</li><li>Perform weekly MFD (multifunction device) cleaning and basic troubleshooting.
</li><li>Follow established workflows and all safety procedures.
</li></ul>Qualifications (Education, Experience &amp; Certifications)
<ul><li>1&ndash;2 years of experience in warehouse, mailroom, office services, or similar field.
</li><li>Basic understanding of shipping processes (FedEx, UPS, DHL preferred).
</li><li>Ability to lift 50 lbs and perform regular physical tasks.
</li><li>High attention to detail, dependability, and strong follow‑through.
</li><li>Customer‑service orientation and willingness to learn new systems.
</li></ul>Knowledge, Skills &amp; Abilities
<ul><li>Experience in shipping, receiving, warehousing, or logistics.
</li><li>Familiarity with domestic and international shipping practices.
</li><li>Ability to lift and maneuver heavy packages safely.
</li><li>Strong customer service and problem‑solving mindset.
</li><li>Ability to multitask in a fast‑paced environment with high accuracy.
</li><li>HazMat CFR‑49 certification or willingness to obtain certification.
</li></ul>Working Conditions &amp; Physical Demands
<ul><li>Ability to lift, push, pull, and maneuver packages up to 50 lbs regularly; team‑lifting as needed.
</li><li>Extended periods of standing and frequent walking, bending, reaching, and repetitive material‑handling tasks.
</li><li>Regular exposure to warehouse and dock environments, including fluctuating temperatures.
</li><li>Competency in using material‑handling equipment (pallet jacks, carts, PIT), with a commitment to safe operation.</li></ul></div></div>

Warehouse & Office Services Coordinator

RDE Logistics

Job Summary We are seeking a dynamic and highly organized Office Coordinator to join our team! This vital role is the heartbeat of our office operations, ensuring smooth daily functions, efficient communication, and seamless administrative support. As an Office Coordinator, you will manage a variety of responsibilities including Accounts Payable, Payroll, scheduling, vendor relations, human resources support, and office management. Your energetic approach and exceptional organizational skills will help foster a productive and welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your skills in a fast-paced, collaborative setting while making a meaningful impact on our organization&rsquo;s success.Duties<ul><li>Oversee daily office operations to ensure efficiency and organization across all departments</li><li>Manage appointment scheduling, calendar coordination, and meeting logistics for staff and leadership</li><li>Coordinate event planning activities including meetings, trainings, and company events to promote team engagement</li><li>Supervise administrative staff and provide training &amp; development opportunities to enhance team performance</li><li>Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive relationships with service providers</li><li>Maintain accurate bookkeeping records using QuickBooks Desktop for invoicing, expense tracking, and payroll processing</li><li>Support human resources functions such as onboarding new employees, managing files, and assisting with payroll administration</li><li>Oversee front desk responsibilities including multi-line phone systems, greeting visitors, and managing phone etiquette</li><li>Organize filing systems&mdash;both digital and physical&mdash;to ensure easy access to important documents</li><li>Manage office budgets and assist with basic bookkeeping tasks to keep expenses aligned with organizational goals</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles with strong clerical skills</li><li>Demonstrated supervisory experience with the ability to lead a team effectively</li><li>Proficiency in QuickBooks for financial management tasks such as payroll and budgeting</li><li>Excellent communication skills&mdash;both verbal and written&mdash;plus strong organizational abilities</li><li>Experience in event planning and vendor management to coordinate logistics smoothly</li><li>Knowledge of human resources procedures including onboarding, employee records management, and payroll support</li><li>Ability to handle multiple priorities efficiently in a fast-paced environment</li><li>Strong attention to detail combined with proactive problem-solving skills</li></ul>Pay: $25.00 - $28.00 per hourWork Location: In person

Office Coordinator

Impact Business Technologies

Position: Office CoordinatorLocation: IslamabadExperience Required: 2+ YearsWe are looking for a dedicated and organized Office Coordinator to join our team. The ideal candidate will play a key role in ensuring the smooth and efficient day-to-day operations of the office while supporting administrative and coordination activities across departments.Key ResponsibilitiesOffice Coordination<ul><li>Coordinate with different departments to ensure smooth communication and workflow.</li><li>Assist in maintaining an organized and productive office environment.</li></ul>Record Management<ul><li>Maintain accurate records of documents, correspondence, and important files.</li><li>Ensure proper documentation, filing, and secure storage of records.</li></ul>Documentation Support<ul><li>Assist in the preparation of technical documents, tenders, quotations, and reports.</li><li>Ensure all documents follow proper formatting and quality standards.</li></ul>Office Administration<ul><li>Manage office supplies and ensure timely procurement.</li><li>Maintain office equipment and coordinate maintenance when required.</li><li>Schedule meetings, appointments, and support general administrative tasks.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree (BBA, B.Com or equivalent).</li><li>Minimum 2 years of experience in office coordination, administration, or a related role.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with attention to detail and multitasking ability.</li></ul>Interested candidates may apply via LinkedIn or share their CV at madiha.suhail@ibs.biz.pk.Job Type: Full-timePay: Rs55,000.00 - Rs60,000.00 per monthWork Location: In person

Clean Energy Ventures

<div>JOB OPENING: Office Coordinator
Hybrid with weekly travel into Boston Office
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.
Role Overview 
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs. 
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team. 
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization. 
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures. 
Key Responsibilities<ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul>
Qualifications &amp; Experience:
Qualified candidates will possess a strong combination of the following:<ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul>
When in doubt if you meet all these requirements, please apply!
Compensation &amp; Benefits
We provide competitive and holistic compensation to all our team members, including:<ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.
Closing Statement
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status. 

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