office services assistant

PAC Worldwide

<div><p><b>Description</b>
</p><p><b>Office Assistant</b></p><p><b><br>
Be the welcoming face of our plant while building valuable administrative and HR experience.</b></p><p><br>
We&rsquo;re seeking a polished, organized, and people‑focused <b>Office Assistant</b> to serve as the first point of contact for employees, applicants, customers, vendors, and visitors. This highly visible role supports both the <b>Plant Manager and HR Manager</b> and helps keep the front office running smoothly through reception, administrative support, purchasing coordination, and cross‑functional communication.</p><p><br>
As you grow in the role, you&rsquo;ll also have opportunities to take on additional responsibilities within Human Resources.</p><p><b>
Key Responsibilities</b></p><p><b>
Front Office &amp; Reception</b></p><br>
<ul><li>
Greet employees, applicants, customers, vendors, and visitors with professionalism and warmth</li></ul><br>
<ul><li>
Answer and direct incoming calls promptly</li></ul><br>
<ul><li>
Serve as a resource for employees and visitors needing information or assistance</li></ul><br>
<ul><li>
Obtain and scan required visitor documentation (including nondisclosure agreements)</li></ul><br>
<ul><li>
Manage incoming and outgoing mail and correspondence</li></ul><br>
<ul><li>
Maintain communication with shift supervisors, warehouse staff, and other plant departments</li></ul><br>
<ul><li>
Support general office tasks such as filing, scanning, copying, and document organization</li></ul><p><b>
Administrative &amp; HR Support</b></p><br>
<ul><li>
Provide administrative support to the Plant Manager and HR Manager</li></ul><br>
<ul><li>
Schedule meetings, manage calendars, and reserve conference rooms</li></ul><br>
<ul><li>
Coordinate office events, employee lunches, meetings, and plant activities</li></ul><br>
<ul><li>
Arrange travel for plant leaders and employees</li></ul><br>
<ul><li>
Assist with special projects and take on additional HR responsibilities as experience grows</li></ul><br>
<ul><li>
Handle confidential information with professionalism and discretion</li></ul><p><b>
Purchasing &amp; Accounts Payable</b></p><br>
<ul><li>
Create purchase orders and purchase requisitions</li></ul><br>
<ul><li>
Verify receipt of goods and services and submit invoices for payment</li></ul><br>
<ul><li>
Reconcile company credit card statements</li></ul><br>
<ul><li>
Partner with Purchasing, Accounting, and other departments to resolve questions</li></ul><p><b>
Qualifications</b></p><br>
<ul><li>
High school diploma or equivalent</li></ul><br>
<ul><li>
2&ndash;3 years of office, reception, or administrative experience</li></ul><br>
<ul><li>
Professional presence and confidence interacting with employees, leaders, applicants, customers, and vendors</li></ul><br>
<ul><li>
Strong organization, communication, and time‑management skills</li></ul><br>
<ul><li>
Ability to prioritize multiple tasks and take initiative</li></ul><br>
<ul><li>
Excellent written and verbal English communication skills</li></ul><br>
<ul><li>
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint</li></ul><br>
<ul><li>
Comfort using online travel and scheduling systems</li></ul><br>
<ul><li>
Ability to follow instructions, solve routine problems, and adapt to changing priorities</li></ul><p><b>
What Helps You Succeed</b></p><br>
<ul><li>
Friendly, approachable, and service‑oriented</li></ul><br>
<ul><li>
Dependable and detail‑focused</li></ul><br>
<ul><li>
Comfortable working independently while supporting multiple leaders</li></ul><br>
<ul><li>
Able to maintain confidentiality and use sound judgment</li></ul><br>
<ul><li>
Interested in learning more about Human Resources and plant operations</li></ul><br>
<ul><li>
Comfortable working in an office located near an active manufacturing environment</li></ul><p><b>
Work Environment</b></p><p><br>
This role is primarily based in an office near the manufacturing floor. You may experience occasional machinery noise and regular interaction with employees throughout the plant.</p><p><br>
The position requires the ability to sit, stand, walk, and occasionally lift or move items up to 25 pounds. Reasonable accommodations may be provided to enable qualified individuals to perform essential job functions.</p><p><b>
Grow With Us</b></p><p><br>
This is an excellent opportunity for an experienced administrative professional who enjoys helping people, creating positive first impressions, and keeping an office organized. It&rsquo;s also a strong pathway for someone interested in expanding their HR knowledge while supporting plant leadership and employees.</p></div>

Office Assistant

Infobiz Systems

<p><strong>Job Overview</strong><br /><br /><strong>Infobiz Systems</strong>, a leading information technology development and consulting firm, is seeking a motivated and highly organised individual to join our team as a <strong>Remote Office Assistant</strong>. This is a <strong>full-time</strong>, remote position offering a competitive hourly rate of <strong>$29 - $35 USD per hour</strong>. The successful candidate will be responsible for providing comprehensive administrative support to ensure the efficient operation of our remote office environment. We are looking for a proactive professional who can work independently and contribute to the smooth running of our daily business activities.<br /><br /><strong>About Infobiz Systems</strong><br /><br />Infobiz Systems is a premier information technology development and consulting firm offering complete expertise in IT solutions throughout the United States. We were established with the primary aim of providing exceptional consulting and IT services in today's dynamic environment. We are specialised in providing highly qualified professionals in all areas of modern, cutting-edge IT technology. Infobiz has expertise in a variety of different specialities and industries that can augment your technology skill sets and improve your ability to meet business goals. Through quality-focused recruiting and hiring methods, Infobiz provides the right people with the right skills, whenever and wherever they are needed.<br /><br /><strong>Responsibilities</strong><br /><br />* Manage and organise schedules, appointments, and virtual meetings for team members.<br />* Handle incoming and outgoing email correspondence in a professional and timely manner.<br />* Prepare and edit documents, reports, and presentations as required.<br />* Maintain and organise digital files, ensuring records are accurate and up-to-date.<br />* Provide general administrative support to our team to enhance operational efficiency.<br />* Perform data entry tasks and assist with the management of company databases.<br />* Act as a point of contact for internal and external enquiries, directing them to the appropriate person.<br />* Assist in coordinating virtual team events and other projects.<br /><br /><strong>Qualifications</strong><br /><br />* Proven experience as an Office Assistant, Virtual Assistant, or in a similar administrative role.<br />* Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.<br />* Strong written and verbal communication skills with excellent attention to detail.<br />* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.<br />* Familiarity with online collaboration tools such as Slack, Microsoft Teams, or Zoom.<br />* The ability to work independently with minimal supervision in a remote setting.<br />* A high degree of professionalism, discretion, and confidentiality.<br />* A proactive and resourceful approach to problem-solving.</p>

REMOTE Office Assistant - Part Time & Full Time

Lake Tahoe Community College

<div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position</b></div> <div>Office Assistant, Administration</div>
</div><br>
<div><div><b>Department</b></div> <div>Instruction Office</div>
</div><br>
<div><div><b>Starting Salary</b></div> <div>$28,679 to $31,660 annually, dependent on education and experience</div>
</div><br>
<div><div><b>Initial Screening Date</b></div> <div>07/27/2026</div>
</div><br>
<div><div><b>Preferred Start Date</b></div> <div>09/01/2026</div>
</div><br>
<div><div><b>Details</b></div>
<div>Lake Tahoe Community College (LTCC) announces an opportunity to work part-time in the Administration area as the Office Assistant. Under the director of the Vice President of Academic Affairs, the office assistant will be responsible for a variety of administrative duties including serving as the first point of contact for students and community members entering the administration office, processing timesheets and supporting some key projects for the instruction office, answering phones, and providing general clerical and research support as needed. In addition, this position will assist the Vice President of Academic Affairs on special projects as assigned.
<br>
<br>
Ideal candidates will be positive, driven, be customer service oriented with an equity mentality, and a willingness to learn a variety of processes and systems.
<br>
<br>
<b>APPLICATION</b><b> </b><b>PROCESS</b><b>:</b><br>
After review, suitable applicants will be invited by phone or email on or around <b>Wednesday, July 29, 2026 </b>to participate in an interview. Successful candidates will then be interviewed by a committee of approximately 3-5 individuals; these interviews are tentatively scheduled for <b>August 13, 2026</b>. Meeting the minimum requirements does not guarantee an interview. LTCC reserves the right to return to the applicant pool at any point during the recruitment process.<br>
<br>
<b>COMPENSATION</b><b>:</b><br>
<b>Salary Range:</b> LTCC offers a competitive compensation package that includes a starting placement salary of <b>$30,113</b> to <b>$33,243</b> annually, dependent on education and experience. There is potential to reach $38,583 annually, through step advancement plus longevity when appropriate. In addition to base salary, this position qualifies for extra bilingual (Spanish), masters or doctorate pay.<br>
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<b>Benefits:</b> LTCC also matches 27% of an eligible employee&rsquo;s salary and contributes it into a CalPERS pension account for qualifying employees.<br>
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<b>Work-Life Balance: </b>This is a part-time position working 28 hours per week. Hours are expected to be Monday-Friday, five to six hours per day generally within the hours of 8:00 am to 5:00 pm, hours may vary according to the needs of the program. This position is eligible for overtime compensation (non-exempt). This position is not eligible for telecommuting due to the front-facing nature of the role.<br>
<br>
LTCC provides a generous leave package including 17 paid holidays per year plus 12 days vacation (with the potential to reach 24 days through years of service) and 12 days sick leave per year for full-time position. Furthermore, LTCC has made a commitment to full closures during holiday breaks and several weekends adjoining holidays to provide employees the ability to take advantage of holiday and vacation usage.<br>
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<b>LTCC&rsquo;s Commitment to Diversity: </b>Our ideal candidate will share and participate in <b>LTCC&rsquo;s commitment to the values of diversity and equity</b> while serving its ethnically and socioeconomically diverse student population. Lake Tahoe Community College is designated as a Hispanic-Serving Institution, reflecting the surrounding California and Nevada area.</div>
</div><br>
<div><div><b>Description</b></div>
<div><b>Definition:</b><br>
Under the direction of the supervisor, perform a variety of clerical functions in support of a department or unit; assist faculty, staff, students and the public answering questions and providing information regarding program or department.<br>
<br>
<b>Distinguishing Characteristics:</b><br>
The Office Assistant provides clerical functions including answering phones, assisting customers, and providing information. It is distinguished from the Administrative Assistant by the decision making authority and reporting relationship.<br>
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<b>Representative Duties:</b><br>
Receive and screen telephone calls and visitors; assist customer by answering questions or providing information; refer individuals to appropriate personnel as required; take and distribute messages; perform general clerical duties; type materials; compose flyers; perform data entry; order and maintain supplies; prepare purchase requisitions; monitor expenditures for department; collect appropriate fees and prepare accounting records.<br>
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Gather, compile and collate statistical information and other data; prepare reports; organize, establish and maintain record keeping systems for correspondence, documents, materials and records; record and log incoming information and follow up on missing or incomplete information; schedule appointments and meetings for supervisor; determine date and time and reschedule as necessary.<br>
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Accept and process forms, applications and general information requested by individuals; interact with faculty, staff, students and the public; interpret and provide technical guidance on regulations specific to assigned program(s); provide information on policies and procedures of department/work unit activities; handle personnel or administrative forms such as payroll timesheets for office department and forward for processing; may provide direction and oversees work of workstudy students; compose correspondence; copy, mail, fax and distribute materials; receive, open and distribute mail.<br>
<br>
<b>Other Duties:</b><br>
Perform related duties as assigned.</div>
</div><br>
</div></div></div><div><div>Employment Standards
</div><p></p><div><div><div><div><b>Education and Experience</b></div>
<div><div><i>Education and Experience</i><br>
Any combination equivalent to: graduation from high school supplemented by college level course work and two years of general clerical experience involving public contact.<br>
<br>
<i>Knowledge of:</i>
</div><ul><li>Modern office practices, procedures and equipment.</li>
<li>Reception and telephone techniques.</li>
<li>General clerical and record-keeping techniques.</li>
<li>Basic letter and report writing practices.</li>
<li>Correct English usage, grammar, spelling, punctuation and vocabulary.</li>
<li>Policies and procedures governing assigned work.</li><br>
<p></p>
</ul><div>
<br>
<i>Ability to:</i>
</div><ul><li>Operate standard office equipment, including a computer and related software.</li>
<li>Provide information regarding policies and procedures of assigned area.</li>
<li>Understand and follow oral and written directions.</li>
<li>Communicate effectively both orally and in writing.</li>
<li>Learn interpret and apply the rules and technical regulations of assigned program(s).</li>
<li>Work cooperatively with others.</li>
<li>Establish and maintain cooperative relations with students, faculty and the public.</li>
<li>Work with a diverse clientele.</li>
<li>Note: Bilingual Spanish skills may be required.</li>
</ul><div>
<br>
<b>Additional Requirement (Licensure/Certification):</b>
</div><ul><li>No additional requirement.</li></ul><div>
<br>
<b>Working Environment:</b>
</div><ul><li>Indoor Office environment.</li></ul></div>
</div><br>
<div><div><b>Minimum References Needed</b></div> <div>3</div></div></div></div></div></div></div>

Office Assistant, Administration

NW Metal Finishing

<p><b>Job Overview</b></p><p>We are seeking a motivated and highly organized Office Assistant to join our team! In this vital role, you will be the first point of contact for customers, ensuring smooth daily operations and providing exceptional administrative support. Your energy, attention to detail, and proactive approach will help foster a productive and welcoming office environment. This position offers an exciting opportunity to contribute to a collaborative team dedicated to excellence.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors, clients, and vendors with professionalism and warmth at the front desk</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently</li><li>Perform data entry tasks using spreadsheets and productivity software with accuracy and speed</li><li>Invoicing, handling payments &amp; collections</li><li>Maintaining organized filing systems&mdash;both physical and digital&mdash;to ensure easy retrieval of documents</li><li>Support production scheduling by scheduling work orders &amp; tracking products through the production cycle</li><li>Assist with office supply inventory, ordering supplies as needed to keep operations running smoothly</li><li>Provide customer service support by addressing inquiries promptly and professionally</li><li>Utilize Microsoft Office tools such as Word, Excel, and Outlook for various administrative tasks</li><li>Handle clerical duties including proofreading documents, preparing reports, and managing correspondence</li><li>Support office management activities to enhance overall productivity and organization</li></ul><p><b>Experience</b></p><ul><li>Proven experience in an office environment or administrative role, ideally with front desk or personal assistant responsibilities</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry software</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting</li><li>Experience using multi-line phone systems and practicing professional phone etiquette</li><li>Bilingual abilities (Spanish) are a plus to effectively communicate with diverse clients and team members</li><li>Demonstrated customer service skills with a friendly yet professional demeanor</li><li>Knowledge of QuickBooks or similar accounting software</li><li>Prior experience managing calendars, maintaining production scheduling , or handling clerical tasks enhances your fit for this role</li></ul><p>Join us as an Office Assistant where your enthusiasm meets your expertise! Be part of a vibrant team that values your contributions while offering opportunities for growth. Your organizational skills and positive attitude will make a meaningful impact every day!</p><p>Pay: $20.00 - $23.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Briarwood Bagel Cafe

<p><b>Job Summary</b></p><p>We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support administrative functions, enhance customer interactions, and maintain a welcoming environment for clients and staff alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace culture.</p><p><b>Responsibilities</b></p><ul><li>Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette</li><li>Perform data entry tasks using productivity software such as Microsoft Office, spreadsheets, and word processing tools to maintain accurate records</li><li>Assist with office management activities, including organizing supplies, maintaining filing systems, and supporting administrative projects</li><li>Provide exceptional customer support by responding promptly to inquiries and assisting clients both in person and via phone or email</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software for invoicing, expense tracking, and financial record keeping</li><li>Coordinate appointments, schedule meetings, and handle calendar management for staff or executives</li><li>Proofread documents for accuracy and clarity, ensuring high-quality communication across all written materials</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in an office environment with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced setting</li><li>Exceptional phone communication skills coupled with professional phone etiquette</li><li>Demonstrated time management skills to prioritize tasks effectively and meet deadlines</li><li>Personal assistant or front desk experience is advantageous but not mandatory</li><li>Ability to adapt quickly to new technology tools and maintain high levels of productivity software proficiency</li><li>Works well under pressure and unsupervised.</li></ul><p>Join us in creating a vibrant work environment where your organizational talents shine! This role offers the chance to grow your administrative expertise while making a meaningful impact on our team&rsquo;s success.</p><p>Pay: $17.00 - $20.00 per hour</p><p>Work Location: In person</p>

Arfeen Real Estate

<p><b>Company:</b> Arfeen Real Estate<br/><b>Location:</b> Ajman, UAE<br/><b>Employment Type:</b> Part-time<br/><b>Salary:</b> AED 1,000 per month</p><p>Position Overview</p><p>Arfeen Real Estate is seeking a dedicated Workplace Operations Assistant to help ensure the efficient day-to-day functioning of our Ajman office. This role is suitable for an individual who enjoys supporting office operations, maintaining a clean and organized workspace, and assisting staff with routine operational requirements while delivering a positive experience for visitors.</p><p>Responsibilities</p><ul><li>Set up meeting rooms and office spaces before appointments and internal meetings</li><li>Serve tea, coffee, water, and refreshments to staff and guests as needed</li><li>Keep the reception area, pantry, workstations, and shared spaces clean and well maintained</li><li>Assist with filing, photocopying, scanning, document organization, and other routine office tasks</li><li>Carry out document collection, deliveries, and assigned office errands</li><li>Check office supplies regularly and inform management when replenishment is required</li><li>Provide general operational assistance to administrative and office staff</li><li>Help maintain a professional, organized, and welcoming workplace throughout the day</li></ul><p>Candidate Requirements</p><ul><li>Reliable, disciplined, and responsible with a positive work attitude</li><li>Able to complete daily tasks independently and efficiently</li><li>Good organizational skills with attention to cleanliness and detail</li><li>Basic understanding of office etiquette and workplace maintenance</li><li>Cooperative team player with good interpersonal skills</li><li>Previous experience in office support, housekeeping, facilities, or a similar position is an advantage but not essential</li></ul><p>Employment Details</p><ul><li>Working Hours: 1:00 PM &ndash; 7:00 PM</li><li>Weekly Off: 1 day per week</li><li>Salary: AED 1,000 per month</li><li>Additional Allowances: None</li></ul><p>Benefits</p><ul><li>Secure part-time employment opportunity</li><li>Friendly, professional, and supportive workplace</li><li>Practical experience in office administration and operations</li><li>Opportunity to grow within a developing real estate organization</li></ul><p>If you are dependable, organized, and enjoy contributing to an efficient workplace, we encourage you to apply and become part of the Arfeen Real Estate team.</p><p>Job Types: Full-time, Part-time</p><p>Pay: AED1,000.00 per month</p><p>Work Location: In person</p>

Office Assistant / Office Boy

HoneySalt Premium Craft Bakery

<p><b>Position Summary</b><br/>HoneySalt Bakery is looking for a reliable and detail-oriented Office Assistant to support daily operations. This role is ideal for someone who enjoys organization and accuracy. You will play a key role in ensuring orders and inventory are managed efficiently each day.</p><p><b>Schedule:</b> Monday through Friday, 6:30 AM to 11:00 AM<br/><b>Additional Hours:</b> Optional extra hours available in production</p><p><b>Core Responsibilities</b></p><ul><li>Take and print daily customer orders</li><li>Organize and prepare order paperwork for production</li><li>Track and maintain inventory levels</li><li>Print daily inventory labels</li><li>Ensure all order and inventory information is accurate and up to date</li><li>Communicate with production team as needed</li></ul><p><b>Additional Responsibilities</b></p><ul><li>Assist with general office tasks</li><li>Support production team with additional hours if desired</li></ul><p><b>Requirements</b></p><ul><li>Strong attention to detail and organization</li><li>Basic computer and printing skills</li><li>Ability to work independently and stay on task</li><li>Reliable and punctual</li><li>Must be 18 years or older</li><li>Must be able to remove jewelry and have no nail polish or acrylic nails while working in production.</li></ul><p><b>Preferred (Not Required)</b></p><ul><li>Previous office or administrative experience</li><li>Experience with inventory tracking</li><li>Quickbooks</li></ul><p><b>Why Work With Us</b></p><ul><li>Consistent weekday schedule</li><li>Opportunity for additional hours</li><li>Team-oriented environment</li><li>Growth opportunities within the bakery</li></ul><p>Apply today to join the HoneySalt Bakery team and help keep our daily operations running smoothly.</p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

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