office services assistant

Virginia Department of Corrections

<div><div><div><div><div><div><div>Title: Office Services Assistant: P&amp;P District #30 Hampton #P3018

State Role Title: Admin and Office Spec II

Hiring Range: $34,087.00 - $44,159.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location: Hampton P&amp;P

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Position provides clerical and data entry support for staff, maintaining and organizing filing system, greeting and direct visitors, answering multi-line phone system and directing calls appropriately. Serves as support to the office service supervisor. Provides clerical and administrative support to a Probation and Parole District office. Maintains filing systems, copies and distributes materials, and purges inactive files. Performs data entry functions to include entering information into systems, producing written communication to include reports and other correspondence.

Minimum Qualifications

Experience providing administrative support to include data entry, filing, and other related administrative duties in a professional setting. Recent experience providing customer service in a professional setting. Experience using MS Office applications. Recent experience using all office equipment in addition to computers and the use of multi-line telephones.

Additional Considerations

Working knowledge of a multi-line communication system. Experience in filing or record keeping or data entry. Experience with case-management database or an automated database other than MS Office. Administrative experience in a criminal justice, court, or law office setting.

Special Instructions

You will be provided a confirmation of receipt when your application and/or r&eacute;sum&eacute; is submitted successfully. Please refer to &ldquo;Your Application&rdquo; in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:
 
 
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
 
 
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver&rsquo;s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
 
 
Application Requirements: Application and/or r&eacute;sum&eacute; for this position are only accepted electronically through the Commonwealth of Virginia&rsquo;s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or r&eacute;sum&eacute;s will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or r&eacute;sum&eacute;.
 
 
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or r&eacute;sum&eacute;. 
 
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
 
 
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: 804-357-3445

Email: EMAILED APPLICATIONS/R&Eacute;SUM&Eacute;S WILL NOT BE ACCEPTED FOR THIS POSITION 


In support of the Commonwealth&rsquo;s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging &amp; Rehabilitative Services (DARS), or the Department for the Blind &amp; Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. 
</div></div></div></div></div><div><div><div>Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer</div></div></div></div></div><div></div>

Office Services Assistant: P&P District #30 Hampton #P3018

The Brattle Group, Inc.

<div><div>The Brattle Group, a privately held, global economics consulting firm, is looking for a Facilities Services Assistant to join our Chicago, IL office. Facilities Services Assistant (FSA) is responsible for the daily general Chicago office maintenance including but not limited to: serving as initial contact for Chicago employees with facilities&#8208;related issues; coordinating repair and maintenance with vendors and building management; coordinating furniture and supply orders; operating mailroom and copy center. This person also provides general office support and collaborates on special projects as needed. The Facilities Services Assistant will pride themselves on providing high&#8208;quality customer service as well as consistently showing accuracy, neatness, thoroughness, and adherence to the Firm&rsquo;s standards. 


The FSA must have an understanding of facility operations and systems, the ability to organize and prioritize multiple tasks, and have demonstrated customer service skills with a wide range of clients, contractors, and colleagues. 


Some of the day-to-day responsibilities of this role include:
<ul>
<li>Monitor maintenance needs and action requests</li>
<li>Liaise with building management on all facilities&#8208;related issues to ensure efficient, cost-effective, and timely solutions; escalate internally as needed</li>
<li>Communicate general office notifications (e.g., window cleaning, alarm testing, elevator issues) provided by the landlord to the office</li>
<li>Coordinate on-site needs with building management, including contractor and vendor compliance with building regulations (proofs of insurance, access requests, notifications, and approvals for management and security teams)</li>
<li>Coordinate all service providers and service calls; provide on-site oversight when required</li>
<li>Participate in the vendor selection and vetting process for the Chicago office</li>
<li>Verify vendor invoices for approval; track and follow up on invoice disputes</li>
<li>Schedule repairs and services to ensure clean and safe furniture and equipment year-round; recommend additions or replacements as needed</li>
<li>Request, track, and administer building-issued ID access cards and Brattle security cards for employees, visitors, and temps, including deactivation for departing employees</li>
<li>Assist the BSSM with Emergency Response and evacuation planning</li>
<li>Support real estate efforts including space remodels, office moves, and furniture/workstation installations</li>
<li>Serve as first point of contact for visitors and employees</li>
<li>Order catering for office events, meetings, and clients; maintain pantry inventory of snacks and beverages</li>
<li>Provide basic IT support as needed</li>
<li>Ensure overall readiness and cleanliness of general office space, including common areas and conference rooms; support catering set-up and break-down</li>
<li>Brew and replenish fresh coffee throughout the day</li>
<li>Participate in new hire orientation by providing welcome materials, conducting office tours, and ensuring workstations and equipment are ready</li>
<li>Perform copying, binding, faxing, scanning, and materials distribution</li>
<li>Distribute mail and packages; maintain postage machine; order and restock postage supplies</li>
<li>Set up meetings, including initiating or accepting video conferences, logging into Zoom, preparing materials, and supporting catering needs</li>
<li>Support marketing initiatives such as client mailings and holiday cards as directed</li></ul> 


THE CANDIDATE
<ul>
<li>High School Diploma required; Two (2) years facilities/office experience in an office setting preferred</li>
<li>Basic knowledge of Outlook, Excel, and Word required</li>
<li>Excellent customer service skills and attitude is required</li>
<li>Ability to multitask and work in a fast paced office environment</li>
<li>Must be able to exercise appropriate judgment as necessary</li>
<li>Requires the ability to concentrate and pay close attention to detail</li>
<li>Ability to adapt easily to change expected</li>
<li>Requires the lifting of boxes and moving of furniture up to 40lbs</li>
<li>Perform duties of a confidential nature</li>
<li>After hours/weekend work may be required, possible travel</li></ul> 


Brattle offers a competitive benefits package, base salary, and bonus program for eligible roles based on individual and firm performance. The anticipated base gross salary range for this position in Chicago, IL is $55,000 - $65,000 annually. Actual salary will depend on a variety of factors, including experience and training. 


THE EMPLOYER

The Brattle Group answers complex economic, finance, and regulatory questions for corporations, law firms, and governments around the world. We are distinguished by the clarity of our insights and the credibility of our experts, which include leading international academics and industry specialists. Brattle has over 450 talented professionals across four continents. For more information, please visit our website.

EQUAL OPPORTUNITY

The Brattle Group is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, citizenship status, national origin, ancestry, sex, gender identity and expression, age, height, weight, domestic partner status, Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), genetic information, sexual orientation, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), marital status, veteran status, political affiliation, drug or alcohol abuse or alcoholism, or any other characteristic protected under applicable law.</div></div>

Facilities Services AssistantNew

ASN Holdings

Job DescriptionPosition Title: Office AssistantCompany: ASN HoldingsLocation: Islamabad Office &ndash; World Trade Centre, GIGA MallWorking Hours: 9:00 AM to 6:00 PM (Monday to Saturday)Job Type: Full-TimePosition Overview:ASN Holdings is seeking a dedicated and organized Office Assistant to supportadministrative, clerical, and operational tasks within the Islamabad office. The idealcandidate should possess excellent communication, computer, and coordination skills toensure the smooth and efficient functioning of day-to-day office operations.Key Responsibilities:1. Communication &amp; Front Desk Management<ul><li>Attend incoming calls, take messages, and direct them to the relevant person or</li></ul>department.<ul><li>Provide courteous and professional assistance to visitors, clients, and callers.</li><li>Maintain a detailed visitor log and ensure proper hospitality arrangements.</li></ul>2. Documentation &amp; Computer Operations<ul><li>Draft and prepare official letters, proposals, contracts, quotations, invoices, and bills.</li><li>Perform data entry and maintain structured Excel-based formats and databases.</li><li>Ensure proper documentation and filing of both physical and digital records.</li><li>Maintain and update company documents, templates, and correspondence archives.</li></ul>3. Attendance &amp; Record Management<ul><li>Maintain staff attendance registers and leave records.</li><li>Keep accurate and updated files for office operations, bills, and administrative matters.</li><li>Record and manage all utility bills and ensure timely submission and payments.</li></ul>4. Accounting &amp; Expense Handling<ul><li>Maintain daily expense sheets, vouchers, and petty cash records.</li><li>Assist in preparing monthly expense summaries and reconciliation reports.</li><li>Support the finance team in ensuring accurate and up-to-date accounting records.</li></ul>5. Scheduling &amp; Coordination<ul><li>Schedule and coordinate meetings, appointments, and internal events.</li><li>Assist management with correspondence and coordination between departments.</li><li>Liaise with clients, vendors, suppliers, and service providers when required.6. Office &amp; Resource Management</li><li>Manage office supplies inventory and ensure timely procurement of stationery and</li></ul>consumables.<ul><li>Maintain an organized and professional office environment.</li><li>Handle incoming and outgoing mail, courier services, and deliveries.</li></ul>7. Staff &amp; Vendor Support<ul><li>Supervise and assist support staff including drivers and field representatives.</li><li>Conduct basic procurement activities and vendor evaluations.</li><li>Support higher management in vendor communication and service follow-up.</li></ul>Requirements &amp; Skills:<ul><li>Minimum Education: Intermediate or Bachelor&rsquo;s Degree (preferably in Commerce,</li></ul>Business Administration, or related field).<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint) and email correspondence.</li><li>Basic knowledge of accounting principles and expense tracking.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and problem-solving abilities.</li><li>Professional appearance, punctuality, and discretion in handling confidential matters.</li></ul>Experience:1 to 3 years of relevant experience in administrative or office support roles is preferred.Reporting To:Admin / HR / Operations DepartmentJob Type: Full-timePay: Rs25,000.00 - Rs30,000.00 per monthWork Location: In person

Female Office Assistant

Confidential Careers

<div>
 
 
 Exciting Opportunity for Office Assistant (Hybrid Role) as part of Emiratization.
 
 
 
 We&rsquo;re looking for a motivated candidate to join our dynamic team as an
 
 Office Assistant
 
 .
 
 
 You&rsquo;ll be part of a collaborative, people-first workplace where ideas are valued, growth is encouraged, and no two days are the same.
 
 
 
 What we offer:
 
 
 
 ✅ Hybrid schedule &ndash; 3 days in office, 2 days from home
 
 
 ✅ Exceptional work culture and supportive team environment
 
 
 ✅ Comprehensive health &amp; life insurance
 
 
 ✅ Opportunities to travel across GCC countries and to the UK for work and client meetings
 
 
 If you&rsquo;re organized, proactive, and eager to grow in a creative international setting &mdash; we&rsquo;d love to hear from you.
 
 
 
 (This opportunity is shared confidentially &ndash; shortlisted candidates will be contacted directly.)
 
 
</div>

Office Assistant (Hybrid Role)- Emiratization

B2K Building Maintenance L.L.C

About Us:B2K Building Maintenance L.L.C is a trusted name in the UAE&rsquo;s facilities management and maintenance sector. Based in Abu Dhabi, we specialize in delivering high-quality technical and general maintenance services for residential, commercial, and industrial properties.With a professional team of electricians, plumbers, AC technicians, carpenters, painters, and pipe fitters, we provide reliable and safe solutions tailored to client needs.Job Description:We are looking for a female Office Assistant to support our daily office operations. The ideal candidate will be organized, detail-oriented, and proficient in administrative tasks.Key Responsibilities:<ul><li>Handle daily office documentation and filing.</li><li>Prepare and edit documents using Microsoft Word, Excel, and PowerPoint.</li><li>Assist in drafting quotations, reports, and other business correspondence.</li><li>Manage office supplies and maintain records.</li><li>Support day-to-day administrative and operational activities.</li><li>Coordinate with other departments for smooth office functioning.</li><li>Create basic visual content or presentations (knowledge of Canva is a plus).</li></ul>Requirements:<ul><li>Basic to intermediate computer skills (Word, Excel, PowerPoint essential).</li><li>Familiarity with Canva or basic design tools (preferred).</li><li>Good written and verbal communication skills in English.</li><li>Organized, reliable, and able to multitask.</li><li>Immediate joiners are preferred.</li><li>Freshers are welcome to apply.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Free accommodation.</li><li>Company visa and medical insurance.</li><li>Supportive and friendly team environment.</li><li>8-hour workday.</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:Abu Dhabi, UAESend your CV to: b2kbuildingmaintenance@gmail.com Visit our website: https://b2kmaintenance.comJob Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Office Assistant (Female)

SuperNova Solutions Pvt. Ltd.

Position Title: Office AssistantWe are looking for a creative and detail-oriented Office Assistant to support our team with presentation design, content creation, and day-to-day coordination tasks. The ideal candidate should be comfortable working in a fast-paced environment, have a flair for visual communication, and be confident in English.Key Responsibilities:<ul><li>Assist in creating and designing professional PowerPoint presentations</li></ul><ul><li>Support content creation for internal and external communication</li></ul><ul><li>Provide basic graphic design support for office and marketing materials</li></ul><ul><li>Maintain and organize digital files, presentations, and documents</li></ul><ul><li>Coordinate with team members to support daily operational activities</li></ul>Required Skills &amp; Qualification:<ul><li>Education: Bachelor&rsquo;s degree in any discipline</li></ul><ul><li>Experience: 06 months to 1 year (fresh graduates with strong skills may also be considered)</li></ul><ul><li>Basic knowledge of graphic design tools</li></ul><ul><li>Strong expertise in PowerPoint and presentation design</li></ul><ul><li>Good content writing and creative thinking skills</li></ul><ul><li>Fluent in English with good communication skills</li></ul>Location: KarachiTo apply: careers@global-supernova.comSubject Line: Office AssistantJob Type: Full-timePay: Rs30,000.00 - Rs50,000.00 per monthWork Location: In person

Office Assistant

Snow cool enterprises

Office Assistant Cum AccountantOffice Job ,Job Types: Full-time, Permanent, FresherPay: &#8377;10,000.00 - &#8377;15,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

Office Assistant cum Accountant

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