office services assistant

Rutgers University

<div>
 
 Posting Summary
 
 
 
 Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Office Assistant. Reporting to the Director of Campus Programs and Visitor Services, the Office Assistant provides, but is not limited to, program coordination and administrative support to the Office of Graduate and Undergraduate Admissions. The Office Assistant is the first point of contact for visitors to the Office of Graduate and Undergraduate Admissions. He/she/they must be able to professionally manage high-volume welcome/reception and processing areas. This position is responsible for and not limited to the following: Coordination with the Director and the Administrative Coordinator to ensure the day-to-day operations of the Office of Graduate and Undergraduate Admissions are supported. Prioritize tasks and manage the flow of traffic in the welcome/reception and processing areas, handling regular walk-in traffic as well as scheduled appointments/visitors to the office. Manage other duties as assigned throughout the year demonstrating their capability to learn new information, understand it and use that information to be effective in the position. Due to the nature of this position and its open location, this person must maintain an organized, neat, clean, and confidential area; must also ensure that the reception area is always visually pleasing and welcoming to visitors.
 
 
 
 Overview
 
 
 
 The Division of Enrollment Management at Rutgers University&ndash;Newark is dedicated to attracting, admitting, and supporting students throughout their academic journey. The division includes several key areas: One Stop Student Services (which integrates the Office of Financial Aid and the Registrar&rsquo;s Office), the Office of Graduate and Undergraduate Admissions, and the Center for Pre-College Programs. The Office Assistant in the Office of Graduate and Ungraduate Admissions provides day-to-day office support ensuring high-quality, student-centered service delivery. This role supports staff, office workflow, and continuous improvement within the Office of Graduate and Undergraduate Admissions.
</div>

Office Assistant

Bridgewater Advisors Inc.

<div>
 
 
 About Us:
 
 
 
 We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring an efficient and organized work environment.
 </li>
 <li>
 Answer phones.
 </li>
 <li>
 Greet clients as they arrive for meetings.
 </li>
 <li>
 Manage office supplies and vendor relationships.
 </li>
 <li>
 Coordinate office maintenance, equipment, and facilities management.
 </li>
 <li>
 Organize and manage meetings, conferences, and travel arrangements.
 </li>
 <li>
 Ensure the office kitchen remains tidy and well-stocked on a daily basis.
 </li>
 <li>
 Assist with office equipment as needed.
 </li>
 </ul>
 
 
 HR Administration:
 
 
 <ul>
 <li>
 Assist with onboarding and offboarding processes for new and departing employees.
 </li>
 <li>
 Maintain employee records and ensure compliance with HR policies and procedures.
 </li>
 <li>
 Help manage benefits administration and payroll coordination.
 </li>
 </ul>
 
 
 Executive Assistant Support:
 
 
 <ul>
 <li>
 Provide administrative support to senior executives, including calendar management and email correspondence.
 </li>
 <li>
 Experience using a CRM in the RIA industry is desirable
 </li>
 <li>
 Coordinate meetings, conferences, and client events.
 </li>
 <li>
 Assist Tax Team during tax preparation season.
 </li>
 <li>
 Assist with special projects and research as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of office management experience, ideally in a financial services or professional services setting.
 </li>
 <li>
 Executive assistant experience preferred.
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
 </li>
 <li>
 Excellent organizational, communication, and time-management skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Work in a collaborative and dynamic team environment.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Salary range&nbsp;$60,000 - $80,000
 </li>
 <li>
 Hybrid workplace - 4 days in office, 1 day remote.
 </li>
 <li>
 The opportunity to contribute to the success and growth of a growing firm.
 </li>
 <li>
 Convenient Manhattan location: Rockefeller Center
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 
</div>

Office Assistant / Executive Assistant

Kingfisher Senior Living.

Company Overview Ella Springs Senior Living Community is a dedicated senior living company committed to creating vibrant and welcoming communities. We prioritize quality service and compassionate care, fostering an environment where residents feel valued and supported.** this position is for Tuesday - Saturday.Job Overview We are seeking an energetic and detail-oriented Office Assistant / Inside Sales Assistant to join our team. This paid position offers an exciting opportunity to support daily office operations, manage administrative tasks, and assist with inside sales efforts. The ideal candidate will be proactive, organized, and possess excellent communication skills to ensure smooth office functions and exceptional customer support.Duties<ul><li>Handle incoming calls, direct inquiries, and provide accurate information using phone etiquette.</li><li>Manage office management tasks including filing, data entry, proofreading, and maintaining organized records.</li><li>Support inside sales activities by assisting with customer inquiries, follow-ups, and lead tracking.</li><li>Utilize computer skills in Microsoft Office, QuickBooks, Paychex, and other software to prepare documents, reports, and correspondence.</li><li>Assist with calendar management and scheduling appointments or meetings for team members.</li><li>Provide clerical support such as copying, scanning, filing documents, and supporting administrative projects as needed.</li><li>Assist with scheduling of staff and onboarding new staff.</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry skills.</li><li>Experience with QuickBooks or bookkeeping is a plus.</li><li>Excellent phone etiquette and customer service skills; bilingual ability is highly desirable.</li><li>Previous experience in reception roles such as dental or medical receptionist is advantageous.</li><li>Strong typing skills with high accuracy; ability to multitask efficiently in a fast-paced environment.</li><li>Knowledge of office management procedures including filing systems, calendar management, and clerical support.</li><li>Personal assistant or administrative experience that demonstrates reliability and proactive problem-solving. Join us to be part of a dynamic team dedicated to excellence in senior living services! We value motivated individuals who thrive on organization, communication, and delivering outstanding support every day.</li></ul>Pay: $16.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant / Inside Sales Assistant

Atrium

<div>
 Our client is a global consulting firm known for driving business transformation and innovation. The company partners with diverse clients to deliver strategic solutions. They are looking to add an
 
 Office Manager/Executive Assistant
 
 to their team. Employees thrive in a collaborative, growth-focused environment.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr
 
 
 
 Position Overview
 
 
 
 The Office Manager/Executive Assistant provides high-level administrative support to executives and manages office operations. This role ensures efficient scheduling, correspondence, and office services, supporting organizational goals and executive productivity.
 
 
 
 Responsibilities Of The Office Manager/Executive Assistant
 
 
 
 <ul>
 <li>
 Manage and maintain executives' schedules and calendars.
 </li>
 <li>
 Arrange travel, meetings, and conference calls.
 </li>
 <li>
 Prepare invoices, reports, memos, letters, and financial statements.
 </li>
 <li>
 Coordinate office services, including records, finances, and personnel issues.
 </li>
 <li>
 Answer phone calls, direct calls, and greet visitors.
 </li>
 <li>
 Prepare agendas and make arrangements for meetings and events.
 </li>
 <li>
 Conduct research, compile data, and prepare papers for executive review.
 </li>
 <li>
 Organize and prioritize work to meet deadlines and goals.
 </li>
 <li>
 Acquire, distribute, and store office supplies.
 </li>
 <li>
 Analyze internal processes and recommend improvements.
 </li>
 <li>
 Direct administrative or support services.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Office Manager/Executive Assistant:
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and office technology.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage confidential information.
 </li>
 <li>
 Experience in scheduling and calendar management.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Problem-solving and decision-making skills.
 </li>
 <li>
 Minimum 3 years in an administrative or executive support role.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Office Manager/Executive Assistant:
 
 
 
 <ul>
 <li>
 Experience in a consulting or professional services environment.
 </li>
 <li>
 Supervisory experience with clerical staff.
 </li>
 <li>
 Familiarity with ERP and database management systems.
 </li>
 <li>
 Project management exposure.
 </li>
 <li>
 Experience with event planning and office operations.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field is required.
 </li>
 <li>
 Equivalent experience may be considered.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 388838
</div>

Office Manager/Executive Assistant - 388838

Noorka

<div>Noorka Logistics is seeking a reliable and organized Office Assistant to support daily administrative operations in our Dubai office. This role is ideal for an individual who can handle routine office tasks, assist team members, and ensure smooth coordination within a fast-paced logistics environment.

Key Responsibilities:
<ul>
<li>Assist with daily administrative and clerical tasks.</li>
<li>Handle filing, data entry, and document management.</li>
<li>Answer phone calls and direct inquiries to the appropriate departments.</li>
<li>Manage incoming and outgoing mail and courier services.</li>
<li>Maintain office supplies and coordinate replenishment.</li>
<li>Support scheduling, meetings, and internal communications.</li>
<li>Assist different departments with basic administrative requirements.</li>
<li>Maintain cleanliness and organization of the office environment.</li>
<li>Ensure proper record-keeping and documentation.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience in an administrative or office support role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Good communication and interpersonal skills.</li>
<li>Ability to work independently and follow instructions.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Strong attention to detail and organization</li>
<li>Time management and efficiency</li>
<li>Good communication and coordination skills</li>
<li>Professional and responsible attitude</li>
<li>Ability to work in a team environment</li>
</ul>
At Noorka Logistics, efficient administrative support is key to maintaining smooth business operations. This Office Assistant position in Dubai offers a great opportunity to grow your career while contributing to a professional and well-structured logistics company.</div>

Crawford Hoying

<div>Office Assistant
Summary
The Office Assistant oversees the general administrative function of the corporate office. This position has both routine and non-routine duties, including greeting visitors, answering phones, and serving as a point of contact for day-to-day issues affecting the office. A highly professional tone, appearance, and manner is both expected and required, including appropriate communication in person and while on the phone. Duties vary in scope, requiring significant judgment and experience to successfully accomplish tasks with limited direct supervision.
Job Responsibilities (responsibilities may include but are not limited to the following)
<ul><li>Conduct all front desk duties, including answering the phone and assisting visitors</li></ul>
<ul><li>Facilitate the upkeep of office equipment, including cleaning, maintenance, and repairs</li></ul>
<ul><li>Maintain office supplies and food and beverage to predetermined inventory levels</li></ul>
<ul><li>Manage all incoming and outgoing U.S. mail and express package services
</li></ul><ul><li>Scan documents and distribute them appropriately</li></ul>
<ul><li>Oversee the scheduling of the conference rooms; order food and refreshments as needed</li></ul>
<ul><li>Maintain conference room schedules and administer policies related to scheduling meetings, including inviting, sharing, rescheduling, and canceling</li></ul>
<ul><li>Physically inspect the office daily and communicate material issues to property management personnel</li></ul>
<ul><li>Track the status of work orders and approve vendor invoices
</li></ul><ul><li>Maintain files and records</li></ul>
<ul><li>Provide clerical support as needed</li></ul>
<ul><li>Perform other duties as assigned
</li></ul>Performance Objectives (objectives include but are not limited to the following)
<ul><li>The 7 Core Values established by Crawford Hoying to maintain its desired culture</li></ul>
<ul><li>Customer service and personal interactions
</li></ul><ul><li>Punctuality and reliability</li></ul>
<ul><li>Communication response time and professionalism</li></ul>
<ul><li>Willingness to take on projects and learn a variety of concepts, practices, and procedures</li></ul>
Preferred Knowledge, Skills, Education, and Experience
<ul><li>Exceptional customer service skills and an ability to develop a rapport with people
</li></ul><ul><li>Project management skills, including planning, organizing, and coordinating tasks</li></ul>
<ul><li>Ability to respond to inquiries quickly and professionally
</li></ul><ul><li>Excellent written and verbal communication skills</li></ul>
<ul><li>Strong analytical, organizational, problem-solving, and multitasking skills</li></ul>
<ul><li>Proficiency with Microsoft Office products</li></ul>
<ul><li>Associate's or bachelor's degree</li></ul>
<ul><li>Valid driver's license</li></ul>
Work Environment
The Office Assistant works at the corporate office and interfaces with external and internal customers, tenants, and vendors throughout the day. The hours for this position are 8:00 am to 5:00 pm, Monday through Friday. As this individual is the first point of contact for visitors, punctuality is essential. This position is fully onsite with no opportunity for remote work. The Office Assistant should be flexible and readily available depending on the needs of the company.
Reporting Structure
The Office Assistant reports to the Vice President of Property Management.
Physical Requirements
The Office Assistant's physical condition must be sufficient for the consistent and successful completion of the responsibilities defined for this position. This position frequently requires standing, walking, sitting, reaching with hands and arms, and lifting up to twenty-five pounds. The Office Assistant must be able to drive occasionally during the course of work.</div>

All About Pressure Clean & Seal

We are a pressure cleaning company looking to immediately hire dispatcher / office assistant.The ideal candidate will have knowledge in labor office, dispatching, customer service, coordinating and basic office tasks.Job Description:<ul><li>Coordinating appointments based on the route of the day for the reps.</li><li>Occasionally assisting in creating and sending out quotes</li><li>Answering phones and scheduling estimates</li><li>Closing out completed appointments and confirming the customer is satisfied with the services received.</li><li>Collecting payments after jobs are completed.</li></ul>We're looking for a dedicated employee looking to grow with our company.Please send your resume to accounting @allaboutpressurecleaning.com or call 754-205-0475 and ask for Melissa. We are looking for someone to start right away.Job Type: Full-timePay: From $16.00 per hourEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Office Assistant: 1 year (Required)</li><li>Customer service: 2 years (Required)</li></ul>Language:<ul><li>English and Spanish (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: In person

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