office services assistant

Minerva Park Behavioral Health and United Home Health Services

Job Overview We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Office Assistant will be responsible for maintaining office organization, assisting with client and employee inquiries, and supporting various clerical functions, including project coordination, data entry, file management, and providing administrative support to the office.Office Assistant Duties:<ul><li>Being the first point of contact for clients or visitors.</li></ul><ul><li>Answering phones, retrieving voicemails, directing faxes, as well as assisting with employee messaging portal.</li></ul><ul><li>Organize office supplies, maintain inventory, and place orders as necessary.</li></ul><ul><li>Daily office operations; Client file management, organizing documents both physical and digital.</li></ul><ul><li>Supporting managers and staff.</li></ul><ul><li>Assist with medical records filing; Prior Authorizations and Service Plans/ 485 Completion.</li></ul><ul><li>Assist with Employee time sheet and EVV reconciliation.</li></ul><ul><li>Assist with Employee HR file compliance and audits.</li></ul><ul><li>Implementation of policies and guidelines for home health personnel, providing professional input to related administrative processes, and systems.</li></ul><ul><li>Perform data entry and maintain accurate records.</li></ul><ul><li>Maintaining clean office space.</li></ul><ul><li>Other duties as assigned.</li></ul>Office Assistant Skills:<ul><li>Possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures that are necessary for providing the highest quality of care.</li></ul><ul><li>Detail-oriented with a high level of accuracy in work.</li></ul><ul><li>Interpersonal skills.</li></ul>Office Assistant Qualifications:<ul><li>One (1) year experience in a Medicare/Medicaid certified Home Health environment, in an administrative role preferred.</li></ul><ul><li>Possess and maintains a valid driver&rsquo;s license, auto insurance, and reliable transportation required.</li></ul><ul><li>High School Diploma / GED required; associate's degree preferred.</li></ul>Work Environment:The work environment is at any approved site of United Home Health Services/United P Plus. They are representative of the environments that a Home Health Aide, Clinical Support Staff or Office Personnel must be able to work in to successfully perform the essential functions of this job. Reasonable accommodation, if requested and medically supported, may be made to enable individuals with disabilities to perform the essential functions.If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for the Office Assistant position today!Job Type: Full-timePay: $19.00 - $20.00 per hourAbility to Commute:<ul><li>Columbus, OH 43203 (Required)</li></ul>Work Location: In person

Office Assistant

Thurston County

<div>The salary range for this position is $4,033 - $5,364 monthly.
Thurston County Human Resources (HR) Department is seeking an experienced, motivated and enthusiastic full-time Senior Office Assistant who is dependable, discreet, willing to work in an office setting, and enjoys providing service to customers.
Essential functions may include, but are not limited to the following:
<ul><li>Act as the first point of contact for visitors and employees to the Human Resources department.
</li><li>Welcome and assist visitors ensuring they feel comfortable and informed.
</li><li>Answer department phones promptly and efficiently routing them to the appropriate division. Answer routine questions and respond to voicemails and email inquiries.
</li><li>Receive all department invoices for payment. Review for completeness, assign funding codes, track and record transactions. Perform account receivables tasks.
</li><li>Scan files and perform records management (both electronic and paper) of department records, to include archiving records.
</li><li>Compose letters, summaries and memos. Coordinates meeting packets and various other products.
</li><li>Assist with public records requests.
</li><li>Maintain, inventory and order all department office supplies.
</li><li>Perform document filing and organize records and files accurately.
</li><li>Retrieve, process and distribute mail.
</li><li>Provide administrative support to training and risk divisions, to include email monitoring.
</li><li>Track new employee data for onboard training and orientation.
</li><li>Serve as the office emergency coordinator for drills and emergency issues.
</li><li>Manage conference room calendars and set appointments to avoid scheduling conflicts.
</li><li>Organize and maintain current information on the Human Resources intranet site.
</li><li>Serve as back-up to the HR Assistant.
</li></ul>Employees in this classification work under general supervision and will report to the HR Executive Assistant. 
WORKING CONDITIONS:
<ul><li>Work Environment - Duties are performed in a quiet office setting in Olympia, Washington, primarily sitting at a front reception desk. This is an in-office position.
</li><li>Schedule &ndash; Monday &ndash; Friday, 7:30 a.m. to 4:00 p.m. Workload demands may occasionally require work outside the assigned work hours.
</li><li>Travel Requirements &ndash; Occasional travel may be required to attend meetings or trainings.
</li>Customer Interactions - Daily interaction through phone, in-person and video (Teams/Zoom) with Thurston County staff and public. 
<li>
</li></ul>WHO WE ARE:
Thurston County Human Resources, located in Olympia, Washington, is deeply committed to our county employees &ndash; all 1,300 of them. Employees from all backgrounds, experiences, and education work to deliver top-notch services to the citizens of Thurston County. While our employees are serving the community, we at Human Resources, are behind the scenes, providing unwavering support to our talented workforce in areas of benefits, classification and compensation, employment law compliance, labor relations, recruitment, risk management and safety, and training.
Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person&rsquo;s talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values. HAT WE OFFER OUR EMPLOYEES:
<ul><li>Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals&rsquo; lifestyle.
</li><li>Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family.
</li><li>Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays .
</li><li>Flexible Work Schedules: Some of the options that employees may take advantage of including alternative or compressed schedules.
</li><li>Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
</li><li>Flexible Spending Account (FSA ) : Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
</li><li>Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program
</li></ul>Why you&rsquo;ll love it here: Thurston County is located between Seattle and Portland in Western Washington&rsquo;s South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer&rsquo;s markets, kids&rsquo; activities, history, and art events. Discover more about life in Thurston County at Experienceolympia.com .
Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job, and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position, and meet the minimum qualifications, we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold. 
QUALIFICATIONS :
<ul><li><div>High School Diploma or GED.
</div></li><li><div>Two years experience in an office environment with responsibility for performing a full range of senior level office support tasks, including experience providing information and assistance to the general public.
</div></li><li><div>Ability to type at a minimum of 55 wpm (higher levels may be required for specified positions.)
</div></li><li><div>Ability to fully utilize the personal computer and related software programs. 
</div></li></ul>DESIRED SKILLS:
<ul><li>Punctual and consistent attendance.
</li><li>Attentive to details.
</li><li>Skill in drafting, editing, and finalizing written documents.
</li><li>Ability to keep information confidential.
</li><li>Ability to learn quickly, look for solutions, and apply good judgment.
</li><li>Ability to organize and document information.
</li><li>Ability to communicate clearly and concisely both verbally and in writing.
</li><li>Ability to prioritize, multi-task, and complete tasks effectively with minimal errors.
</li>Microsoft Office (Outlook, Excel, Word, Teams, etc.) knowledge and experience. 
<li>
</li></ul>OTHER POSITION RELATED INFORMATION:
Questions about this recruitment? Please contact Kimberly Grable, Executive Assistant, Kimberly.Grable@co.thurston.wa.us 
This position is:
<ul><li>Not represented by a Union
</li><li>Eligible for benefits
</li><li>Eligible for overtime under the Fair Labor Standards Act (FLSA)
</li></ul>Items required for consideration:
<ul><li>Application
</li>Letter of Interest 
<li>
</li></ul>Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.
THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston County&rsquo;s Human Resources, at (360) 786-5498. Those who are deaf, deaf-blind, hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-800-833-6388) to connect with Washington Relay.</div>

SR OFFICE ASSISTANT

Certified Auto New York

Job Summary We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office activities, providing exceptional customer support, and maintaining efficient administrative processes. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to thrive in a fast-paced environment. As an Office Assistant, you will be the backbone of our office, helping to create a welcoming atmosphere while managing essential clerical tasks that keep everything running seamlessly.Duties<ul><li>Greet visitors and clients at the front desk with professionalism and warmth, managing multi-line phone systems with excellent phone etiquette.</li><li>Handle incoming calls, direct inquiries appropriately, and provide outstanding customer service support.</li><li>Manage calendar appointments, schedule meetings, and coordinate office events using Microsoft Office and Google Workspace tools.</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records.</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.</li><li>Support office management duties such as supply inventory, maintaining cleanliness, and organizing files for easy retrieval.</li><li>Provide administrative assistance including typing correspondence, managing email communications, and supporting personal or medical receptionist duties as needed.</li></ul>Requirements<ul><li>Proven experience in an office environment with strong clerical and administrative skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Familiarity with QuickBooks or other bookkeeping software is a plus.</li><li>Excellent organizational skills with the ability to multitask efficiently in a busy setting.</li><li>Strong computer literacy including data entry, proofreading, and document management.</li><li>Bilingual abilities are highly desirable to assist diverse client needs.</li><li>Previous experience as a front desk or medical/dental receptionist is advantageous.</li><li>Exceptional phone etiquette with experience managing multi-line phone systems.</li><li>Personal assistant or office management experience preferred to handle calendar management and support daily operations effectively. Join us as an Office Assistant and become an integral part of a vibrant team dedicated to excellence! We value energetic individuals who are eager to contribute their skills in a supportive environment that fosters growth and success. This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact every day!</li></ul>Pay: $17.00 - $22.00 per hourWork Location: In person

Saint Mary transportation llc

Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team. In this role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, enhance customer interactions, and maintain a welcoming environment for visitors and staff alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace atmosphere.Responsibilities<ul><li>Greet visitors and manage front desk operations with professionalism and warmth</li><li>Answer multi-line phone systems promptly, directing calls accurately and courteously</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Manage calendar scheduling, appointment setting, and calendar management for staff</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software</li><li>Assist with customer service inquiries via phone or email, providing excellent support and support documentation</li><li>Maintain office supplies inventory, order necessary materials, and ensure cleanliness of common areas</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Handle clerical tasks such as typing correspondence, managing incoming/outgoing mail, and organizing files</li><li>Provide administrative support to team members as needed, including personal assistant duties when required</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Exceptional phone etiquette and customer service skills to foster positive interactions with clients and visitors</li><li>Experience with office management tasks such as filing systems, data entry, proofing documents, and calendar management</li><li>Bilingual abilities are highly valued to serve diverse client needs effectively</li><li>Familiarity with multi-line phone systems, clerical procedures, and basic bookkeeping using QuickBooks or similar software</li><li>Strong time management skills to prioritize tasks effectively throughout the workday</li><li>Previous office experience in administrative or clerical roles is preferred; experience as a receptionist or personal assistant is a plus</li></ul>Join us as an Office Assistant where your enthusiasm and organizational prowess will make a meaningful impact every day. We&rsquo;re dedicated to fostering a supportive environment that values your contributions while offering opportunities for growth.Pay: $19.00 - $25.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: In person

Cowles Heating & Service, Inc

We are seeking a dedicated Office Assistant to join our team on a part-time basis. The ideal candidate will possess excellent communication skills, be highly reliable, and be capable of managing multiple tasks efficiently. The Office Assistant will play a crucial role in handling phone calls, emails, and customer walk-ins, as well as assisting with various office tasks to ensure the smooth operation of our office.Key Responsibilities&middot; Answering Customer Calls: Manage incoming calls from customers, provide information, and address inquiries with professionalism and courtesy.&middot; Scheduling/Dispatching Technicians: Utilize the dispatching/scheduling system to coordinate and schedule technicians for service calls. (Service Titan or similar experience preferred but not required).&middot; Answering Customer Emails: Respond to customer emails promptly and effectively, ensuring all inquiries are addressed in a timely manner.&middot; Keeping the Office Clean and Organized: Maintain a tidy and organized office environment to promote efficiency and a positive workspace.&middot; Accept Packages/Mail: Receive and distribute packages and mail as needed.&middot; Take Messages: Accurately record and relay messages to relevant staff members.This list is not exhaustive, and additional tasks may be assigned as needed.Requirements&middot; Education: High school diploma or equivalent.&middot; Reliability: Consistent attendance and punctuality are essential.&middot; Multi-Tasking: Ability to handle a multi-phone line system effectively while managing other tasks.&middot; Technical Skills: Experience with dispatching/scheduling system is preferred.&middot; Communication Skills: Strong verbal and written communication skills.&middot; Organizational Skills: Ability to keep the office environment organized and manage time efficiently.Additional InformationThe Office Assistant will also assist the Office Manager with any day-to-day tasks as required. The role involves a dynamic work environment where flexibility and adaptability are key to success.We are looking for a proactive individual who is eager to contribute to our team and provide excellent customer service.If you meet the qualifications and are interested in joining our team, please apply with your resume and cover letter.Pay: $18.00 - $21.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Office Support Assistant

Jenkins Home Care LLC

<div><h3 class="jobSectionHeader">Join the Heart of Jenkins Home Care Where Compassion Meets Organization</h3>
Jenkins Home Care is looking for a reliable, organized, and proactive Office Assistant to support our daily operations. This role is perfect for someone who thrives in a fast-paced environment and enjoys helping others behind the scenes. 
<h3 class="jobSectionHeader"> Position: Office Assistant</h3>
Pay Range: $13 &ndash; $15/hour 
Employment Type: Part-time (20&ndash;30 hours/week) 
Work Location: In-person, Charleston, SC 
<h3 class="jobSectionHeader"> Key Responsibilities:</h3><ul>
<li>Answer and direct phone calls in a professional manner
</li><li>Greet visitors and assist with in-office inquiries
</li><li>Assist with scheduling caregiver shifts and client visits
</li><li>Maintain accurate client and caregiver records
</li><li>File, scan, and organize documentation (both physical and digital)
</li><li>Assist with onboarding and HR paperwork for new hires
</li><li>Support billing, data entry, and light bookkeeping
</li><li>Perform general office upkeep (ordering supplies, tidying, etc.)
</li></ul><h3 class="jobSectionHeader">Qualifications:</h3><ul>
<li>Strong organizational skills and attention to detail
</li><li>Friendly, professional communication skills
</li><li>Ability to handle confidential information with discretion
</li><li>Proficient in Microsoft Office and Google Workspace
</li><li>Experience with scheduling or home care software is a plus
</li><li>Must be dependable, punctual, and a self-starter
</li></ul><h3 class="jobSectionHeader"> Schedule:</h3><ul>
<li>Monday through Friday 10am-4pm
</li><li>Daytime hours, with some flexibility
</li><li>Occasional weekend check-ins or remote support, if needed
</li></ul><h3 class="jobSectionHeader"> Why Join Jenkins Home Care?</h3><ul>
<li>Be part of a mission-driven team focused on providing compassionate care
</li><li>Work in a supportive and collaborative environment
</li><li>Opportunities for growth as the company expands
</li><li>Help impact lives from the office out to the community
</li></ul> Charleston, SC 
 843-576-4396 
 jenkinshomecarellc@gmail.com 
 www.jenkinshomecare.com</div>

Office Assistant $13–$15/ hr

Hassaan Online Academy

Job Description:We are looking for a sharp, eager, and detail-oriented female Office Assistant to join our team. The ideal candidate will have good english skills, an understanding of teaching methods, and a genuine willingness to learn and grow in the roleResponsibilities:-Review and assess quality of work/teaching materials according to set standards-Identify errors aor/and gaps and suggest improvements-Maintain accurate quality records and reports-Coordinate with the team to ensure consistent standardsRequirements:-Female candidate-Good command of English (spoken and written)-Basic understanding of teaching methods/practices-Sharp, intelligent, and quick to grasp new concepts-Eager to learn and take initiative-Must be available for in-person work. 2pm to 10pm shift, Monday to Friday, and Saturday (half day)Job type: full timePay scale: 20,000 to 30,000 pkrHow to apply: Interested candidates may also send their resume to our whatsapp along with the name of the role they're applying for- &quot;Office Assistant&quot;+92 310 0300989Pay: Rs20,000.00 - Rs30,000.00 per monthWork Location: In person

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