office services clerk

veez

Overview We are seeking a dynamic and detail-oriented Office Clerk to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. As an Office Clerk, you will be the first point of contact for visitors and callers, manage essential clerical tasks, and assist with office management duties. Your energetic approach and organizational skills will help create an efficient, welcoming environment that keeps our operations running seamlessly. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced setting.Duties<ul><li>Greet visitors professionally at the front desk, answer multi-line phone systems, and direct calls with excellent phone etiquette</li><li>Manage front desk responsibilities, including handling incoming correspondence, mail distribution, and visitor sign-in procedures</li><li>Perform data entry and maintain accurate filing systems both physically and digitally using tools like Google Workspace and Microsoft Office</li><li>Assist with office management tasks such as calendar management, scheduling appointments, and coordinating meetings</li><li>Support bookkeeping activities using QuickBooks or similar accounting software, including basic invoicing and expense tracking</li><li>Provide customer support by responding promptly to inquiries via phone or email, ensuring positive interactions</li><li>Perform clerical duties such as proofreading documents, organizing files, and maintaining office supplies</li></ul>Requirements<ul><li>Proven office experience or clerical experience demonstrating organizational skills and attention to detail</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Experience with multi-line phone systems and excellent phone etiquette skills</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Familiarity with QuickBooks or bookkeeping software is a plus; experience in medical or dental receptionist roles is advantageous</li><li>Exceptional time management skills with the ability to prioritize tasks efficiently</li><li>Personal assistant or medical receptionist experience is beneficial for understanding complex scheduling and customer support needs</li><li>Ability to perform data entry accurately with a high typing speed; proofreading skills are important for document quality assurance</li><li>Fluent in both Chinese and English</li></ul>Join us as an Office Clerk to be a vital part of a vibrant team dedicated to excellence! Your proactive attitude and organizational prowess will ensure our office operates smoothly while delivering outstanding service to clients and visitors alike.Pay: $23.77 - $28.63 per hourWork Location: In person

Office Clerk

Freshpoint

<div>JOB SUMMARY
The Inbound Clerk is responsible for ensuring the quantity and quality verification of received products. The Inbound Clerk also provides data input for all receiving functions and communication. The Receiving Clerk is responsible for timely and accurate receipt and discrepancy communication of produce, grocery and misc. items received.
RESPONSIBILITIES<ul><li>
Provide technical, customer relations, and personnel management for major programs and projects.</li><li>
Receives P.O.s in AS400 to include discrepancy resolution/communication, rejection/protection requests, and quantity adjustments.</li><li>
Assists in physical receiving practices to include: Physically inspects the product for weight, condition, temperature, and quality also tagging all products with a slot label and places it in the correct slot location.</li><li>
Schedule appointments to receive incoming trucks.</li><li>
Handle walk-in customers.</li><li>
Assist with inventory as needed.</li><li>
Assist with third party audit preparation.</li><li>
Performs special projects as assigned by the Receiving Manager.</li></ul> 
QUALIFICATIONS 
Education 
High School Diploma or equivalent required
Experience 
One year receiving, warehouse, transportation, or logistics experience
Skills 
Type and proficiency 
 
Minimum Required: 
Good working knowledge of Microsoft Office applications 
Effective written &amp; oral communication skills 
 
Decision-Making Authority 
Most important decisions made fully independently: 
Prioritizing workload throughout a variety of responsibilities. 
 
Most important decisions made with review and approval of other individuals or supervisors (include the reviews/approvals required):
Rejection/protection recommendation</div>

Inbound Operations Clerk

CHINOOK FIRE PROTECTION

Service Department Office ClerkPay: $25.00&ndash;$30.00/hour | Schedule: Monday&ndash;Friday, 8 AM&ndash;5 PMChinook Fire Protection is seeking an organized, detail-oriented Service Department Office Clerk to keep our service operations running smoothly. You'll be the link between our service team and our customers&mdash;scheduling appointments, processing orders, handling billing, and maintaining accurate records.What You'll Do<ul><li>Answer phones and emails, respond to customer inquiries, and resolve complaints</li><li>Schedule service appointments and coordinate with field technicians</li><li>Process invoices, track payments, and proofread service expenses</li><li>Open, update, and close customer accounts while maintaining data accuracy</li><li>File and update service tickets, warranties, and logs (paper and electronic)</li></ul>What We're Looking For<ul><li>High school diploma or GED</li><li>1&ndash;2 years of clerical or administrative experience, ideally in accounts receivable/payable or customer-facing billing</li><li>Strong customer service and communication skills</li><li>Proficiency in Microsoft Word, Excel, and Outlook</li><li>Solid math skills, attention to detail, and the ability to multitask in a fast-paced environment</li></ul>Added Qualifications<ul><li>Previous work experience in fire safety or construction related industry</li><li>Coursework in bookkeeping, accounting, or business</li><li>Experience with Sage 100</li><li>Experience with EmberSoftware</li></ul>If you're dependable, customer-focused, and thrive on keeping things organized, we'd love to hear from you. Apply today!Pay: $25.00 - $30.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Relocation assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Office Clerk - Service Department

Martin's Nursery

Company Overview:Martin&rsquo;s Nursery is a wholesale plant nursery located on Snow Road in Semmes. We take pride in the quality of plants we grow and work hard to maintain a high standard. We are a family-owned, family-managed business and are committed to treating those that work alongside us as part of that family.Position Summary:The Office Operations Clerk has wide-ranging responsibilities that involve many aspects of our business. An appropriate candidate for this position will be a highly motivated individual who is able to work independently in a conscientious and efficient manner; Communicate with customers, service providers, colleagues, and fellow employees in a kind, professional, and customer-service oriented manner.Essential Functions:<ul><li>Open the office every weekday morning and prepare for conducting business</li><li>Communicate effectively with customers and other business entities via phone, email, text and fax</li><li>Maintain an up-to-date inventory of all office supplies and create a monthly needs list.</li><li>Place orders for supplies, materials, and equipment</li><li>Filing</li><li>Receive and process orders from customers</li><li>Update and send out weekly plant availability</li><li>Maintain up-to-date contact information records on all customers</li><li>Handle all general bookkeeping of the business including but not limited to invoicing and accounts receivable; accounts payable; managing payroll and payroll taxes, generating reports and financial statements.</li><li>Become familiar with and be able to operate all computer systems and programs used in the business</li><li>Serve as resource person for information needed by Management</li><li>Handle a wide variety of other tasks as needed</li></ul>Software To Be Used:<ul><li>Microsoft Office</li><li>Sage Accounting</li><li>Label Printing Packages</li></ul>Skills and Capabilities Required:<ul><li>Effective verbal / written communication skills and phone etiquette</li><li>Good Keyboarding Skills</li><li>Basic Numerical Skills</li><li>Effective time management skills</li><li>Organizational skills</li><li>Problem-solving skills</li><li>Ability to work alone in office setting</li><li>Attention to detail</li><li>Multitasker</li><li>Exhibit discretion and confidentiality</li><li>Team Player</li><li>Trustworthy</li></ul>What We Offer: <ul><li>Schedule: We offer 40 hours per week, 7am to 4pm, Monday-Friday</li><li>Financial Compensation: Competitive pay of $45,000/year</li><li>Health &amp; Welfare: Comprehensive insurance coverage including medical and dental insurance, is available and can be negotiated as part of the compensation package.</li><li>Work/Life Balance: Paid time off including seven holidays. Two weeks&rsquo; vacation is available after an initial six-month training period.</li></ul>Job Requirements/Prerequisites<ul><li>Associate degree and/or Equivalent Experience in the office field</li><li>Proficient with the use of Microsoft Office software</li><li>Proficient use in accounting software, Sage being preferred, but not required</li></ul>How To Apply:To be considered for this position, please submit your resume to apply@martinsnursery.com. Thank you for your interest, and we look forward to hearing from you.Martin&rsquo;s Nursery, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Martin&rsquo;s Nursery, Inc. complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Martin&rsquo;s Nursery, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. Martin&rsquo;s Nursery, Inc. does not offer tenured or guaranteed employment. Employment with Martin&rsquo;s Nursery is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Martin&rsquo;s Nursery, Inc. reserves the right to revise or change job duties and responsibilities at any time as the need arises with or without notice. This position description does not constitute a written or implied contract of employment. Martin&rsquo;s Nursery, Inc. is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.Pay: From $45,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Semmes, AL 36575 (Preferred)</li></ul>Work Location: In person

Office Operations Clerk

Advanced Management Group

<div>Position Summary:
The Accounts Payable position provides financial, administrative and clerical support to the organization. Accounts Payable Clerks are often the point of contact for current, new or prospective vendors. This is often the opportunity to make a positive impression on behalf of the company.
Position Responsibilities:
The Accounts Payable Clerk will complete a broad variety of accounting tasks for the company including but not limited to the following as other duties may be assigned:<ul><li>
Enter/submit Invoices for payment in automated workflow</li><li>
Analyze and review invoices for errors or duplicate billings</li><li>
Match system invoices to purchase orders</li><li>
Coordinate monthly bill tracking with Property Managers</li><li>
Setup and maintain Vendor/Property files</li><li>
Set up and coordinate vendor services</li><li>
Analyze A/P aging and bill pay</li><li>
Priority bill tracking including proper approvals</li><li>
Print Checks and match with invoices</li><li>
Prepare checks for mailing</li><li>
Facilitate utility and bill transfers for new properties</li><li>
Facilitate AP close out for lost properties</li><li>
Other accounting tasks deemed necessary</li><li>
Cover office phones as necessary</li></ul>
Essential Functions:<ul><li>
Professional verbal and written communication skills.</li><li>
Proven working experience as an Accounts Payable Clerk.</li><li>
Advanced computer skills on MS Office (with a strong emphasis in Excel), accounting software and databases.</li><li>
Ability to analyze large amounts of data and to compile detailed reports.</li><li>
Proven knowledge of payables standards and procedures.</li><li>
Sound independent judgement.</li><li>
Attention to detail, organizational, time-management and problem-solving skills.</li></ul>
Required Experience:<ul><li>
Minimum of two years&rsquo; experience in an accounting clerk role.</li></ul></div>

Accounts Payable Clerk

Insurance Verification Clerk

Hennessy & Roach, P.C.

<div>Company Description 
Hennessy &amp; Roach, P.C. is a law firm defending employers in Workers&rsquo; Compensation and defendants in General Liability matters. H&amp;R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana; Brentwood, Tennessee; and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow. 
Job Description 
Successful law firm seeks a full time Law Clerk for our downtown Milwaukee, WI office. This position requires a motivated, detailed, organized professional capable of functioning in a fast-paced, challenging legal environment.
Schedule: Monday through Friday, either 8:00am to 4:00pm or 9:00 a.m. to 5:00 p.m.
Position Summary:
As a Law Clerk, you will be primarily tasked with assisting attorneys in all attributes of a case investigation process. Our clerk is responsible for following a filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices, and memoranda according to that system. They locate and retrieve requested files and prepare legal document indices, file folders, and labels. They may be responsible for keeping files up to date. In addition to filing, the law clerk may perform other clerical duties, such as handling mail, faxing, using a copy machine, maintaining a calendar, and managing office equipment. In addition to clerical duties, the law clerk may also act as a courier to make deliveries and pickups within the downtown Milwaukee area. This is primarily a sedentary role, but a potential candidate should be able to lift 50 pounds for duties assigned occasionally.
Essential Job Functions:<ul><li>
Oversee medical and factual investigation with oversight of attorney team, including preparing medical and other authorizations; communicating with opposing law firms and pro se claimants; communicating with medical providers, State and federal agencies, employers, and other parties to secure requested evidence; issuing payments and documenting the costs; updating internal records retrieval system.</li><li>
Open case files.</li><li>
Review and docket mail and other related documents pertaining to the worker&rsquo;s compensation and GL cases.</li><li>
Maintain daily calendar and computer files. Ensure tasks are completed timely and properly documented.</li><li>
Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software.</li><li>
Ensure filing is up to date.</li><li>
Other related duties as assigned.</li></ul> 

Qualifications 
<ul><li>
High school diploma or GED (or equivalent) required; associate or bachelor's degree strongly preferred.</li><li>
0-2 years of experience supporting a legal office or working in the legal industry.</li><li>
Working knowledge or ability to learn court rules and procedures.</li><li>
Microsoft Word and Outlook experience required; Excel and PowerPoint experience preferred.</li><li>
Outstanding organizational, interpersonal, and administrative skills.</li><li>
Excellent attention to detail with the ability to multi-task.</li><li>
Excellent communication and proofreading skills.</li><li>
Must be self-motivated and able to meet deadlines under pressure.</li><li>
Must be able to work independently and as part of a team.</li><li>
Excellent organization, planning, attention to detail, and dependability.</li><li>
Firm and client confidentiality required.</li></ul> 

Additional Information 
Benefits include: Medical, Dental, Vision, Critical Illness, Accident, Group Term life, Voluntary term life, STD, LTD, 401(k)/Roth retirement plan with company match and paid time off.
All your information will be kept confidential according to EEO guidelines.</div>

Law Clerk

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