office services coordinator

KJ MEDIA

<p><b>Position Title:</b> Executive Secretary / Office Coordinator<br/><b>Department:</b> Administration &ndash; KJ Media<br/><b>Reports to:</b> Executive Director</p><p><b>Role Purpose</b></p><p>To provide administrative and secretarial support to the Executive Director, ensuring smooth coordination of office operations, schedules, and personal logistics. The role includes managing calendars, organizing bookings, and handling both professional and personal tasks when required.</p><p><b>Key Responsibilities</b></p><p><b>Office &amp; Schedule Coordination</b></p><ul><li>Manage the Executive Director&rsquo;s daily calendar, meetings, and appointments.</li><li>Organise office schedules and follow up on tasks and deadlines.</li><li>Handle correspondence, filing, and record-keeping.</li></ul><p><b>Travel &amp; Booking Arrangements</b></p><ul><li>Book flights, hotels, and other related travel arrangements for the Executive Director and their family as needed.</li><li>Coordinate with travel agencies to secure the best options.</li><li>Keep accurate records of travel and accommodation.</li></ul><p><b>Administrative &amp; Personal Support</b></p><ul><li>Perform daily secretarial tasks and general office coordination.</li><li>Assist with personal reservations and bookings (restaurants, hotels, services).</li><li>Act as a communication link between the Executive Director and staff/clients when delegated.</li></ul><p><b>Optional (Plus Skills)</b></p><ul><li>Assist in basic bookkeeping or expense tracking if knowledgeable in accounting.</li><li>Support finance with simple administrative financial tasks.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Strong organisational and multitasking skills.</li><li>Excellent command of English (spoken &amp; written).</li><li>Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace.</li><li>High discretion and confidentiality.</li><li>Flexibility with working hours.</li></ul><p><b>Qualifications</b></p><ul><li>Previous experience as a secretary, office coordinator, or administrative assistant (1&ndash;2 years preferred).</li><li>Experience in travel booking is an advantage.</li><li>Nationality: <b>Preferred foreign national</b>.</li></ul><p><b>Work Conditions</b></p><ul><li><b>Contract Type:</b> Full-time.</li><li><b>Working Hours:</b> 48 hours per week, as determined by the Executive Director.</li><li><b>Work Location:</b> KJ Media offices, with flexibility as required.</li><li><b>Salary Range:</b> QAR 2,000 &ndash; QAR 3,000 .</li></ul><p>send your cv through whatsapp: +974 31000809</p><p>Job Type: Full-time</p><p>Pay: QAR1,500.00 - QAR3,000.00 per month</p>

Office Coordinator

CliftonLarsonAllen

<div><div>CLA is a top 10 national professional services firm where our purpose is to <i>create opportunities</i> every day, for our clients, our people, and our communities through industry-focused wealth advisory, digital, audit, tax, consulting, and outsourcing services. Even with more than 8,500 people, 130 U.S. locations, and a global reach, we promise to know you and help you.</div><div>
CLA is dedicated to building a <div>culture</div> that invites different beliefs and perspectives to the table, so we can truly know and help our clients, communities, and each other.</div><div>
CLA is currently seeking an Office Support Coordinator (Service Processing Coordinator) in our Indianapolis, IN office. This pivotal role will provide essential support to our service team leaders and play a crucial part in managing various business functions through marketing and administrative support activities.</div><div></div><div>
How you&rsquo;ll <i>create opportunities</i> in this Office Support Coordinator role:</div><ul><li>
Front Office Administration: Answer phones, as needed (coordinate with other offices).</li><li>
Manage front desk hosting for clients and guests. Manage parking needs for guests.</li><li>
Coordinate all mailing including UPS and certified and add charges to billing system by client.</li><li>
Coordinate office maintenance and maintain production room including all supplies &amp; copier needs.</li><li>
Assemble, mail, file, deliver, and e-file tax returns</li><li>
Proactively manage database and workflow systems to ensure accurate maintenance of client data</li><li>
Respond to client needs on behalf of tax teams as needed to assist in time and workflow management</li><li>
Participate in local, regional, and firmwide teams to serve our clients</li><li>
Tax form management, collect and process in a timely manner</li><li>
Prioritizes and is resourceful in completing tasks through multi-tasking and utilizing creative thinking</li><li>
Works well with time sensitive projects and adaptable to specific deadlines</li><li>
Demonstrates strong communication and demonstrates effective interpersonal skills</li><li>
Drives change and efficiencies within the team</li><li>
Completes and manages workflow functions with the ability to expand with experience</li><li>
Possesses strong technology skills with an ability to adapt to changes and new programs</li><li>
Understands and can support all administrative functions within a group and an office</li><li>
Produces quality, professional internal and client-facing documents</li><li>
Implements firm and office processes and procedures with direction from the Operations Director</li></ul><div></div><div>
What you will need:</div><ul><li>
3 or more years of related administrative support experience required.</li><li>
High school degree or equivalent experience is required.</li><li>
Bachelor&rsquo;s Degree is highly preferred.</li><li>
Intermediate to advanced level experience in Microsoft Office and Adobe products</li></ul><div></div><div>
#LI-SK1</div><div></div><div>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities</div><div></div><div><br>
Wellness at CLA</div><div>
To support our CLA family members, we focus on their physical, financial, social, and emotional well-being and offer comprehensive benefit options that include health, dental, vision, 401k and much more.</div><div></div><div>
To view a complete list of benefits click <div>here</div>.</div></div><div></div>

Office Support Coordinator

GEBERIT

<div><div><div>Job Description</div>
<div></div><div><div><div><div>Office Coordinator (Riyadh, KSA)
</div></div></div></div><div><div><div><div><div><div><div><div><b>PURPOSE OF POSITION</b></div>
</div><div><p>
Manage front desk and support Geberit Riyadh administration department.<br>
The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.</p>
</div></div><div><div><div><b>
MAIN TASKS</b></div>
</div><div><div><b>
Administrative Support:</b><br>
<ul><li>Perform general office duties such as answering phones, managing correspondence, and handling inquiries.</li><li>Maintain office supplies by checking inventory and ordering new supplies as needed.</li><li>Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).</li><li>Prepare and edit documents, reports, and presentations.</li></ul>
<b>Office Management:</b><br>
<ul><li>Ensure the office and showroom are clean, organized, and well-maintained.</li><li>Coordinate maintenance and repair of office equipment.</li><li>Manage office budget and expenses, keeping records of all financial transactions.</li><li>Serve as the liaison between the office and building management for any facility-related issues.</li></ul>
<b>Event Coordination:</b><br>
<ul><li>Plan and organize office events, meetings, and conferences.</li><li>Coordinate catering, venue, and logistics for events.</li><li>Prepare materials and set up rooms for meetings, trainings and events.</li></ul>
<b>Communication:</b><br>
<ul><li>Act as the first point of contact for visitors and clients.</li><li>Ensure effective communication within the office by distributing memos and announcements.</li><li>Handle confidential and sensitive information with discretion.</li></ul>
<b>Support to Staff:</b><br>
<ul><li>Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.</li><li>Provide support to various departments as needed.</li><li>Handle special projects and assignments as directed by management.</li></ul></div><br>
</div></div><div><div><div><b>
EDUCATION AND QUALIFICATION</b></div>
</div><div><ul><li>University degree in Business studies, economics (or equivalent).</li><li>Administration support experience</li><li>Exposure to Gulf Region countries and culture.</li></ul><br>
</div></div></div>
</div></div></div></div><div><div><div><div><p><b>WE OFFER</b></p>
<ul>
<li>A corporate culture based on our <b>compass</b></li>
<li>Flat hierarchies and a collegial environment</li>
<li>Positive work-life balance</li>
<li>Varied tasks and exciting projects</li></ul><br>
<p></p>
<p>
We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.</p><p><br>
<b>
Job Type:</b> Full-Time <b>Contract:</b> Permanent<br>
<b>Location:</b> Riyadh</p><br>
</div></div></div></div><p></p><div>
</div><div><div><p>The globally operating Geberit Group is a European leader in the field of sanitary products and celebrated its 150th anniversary in 2024. Geberit operates with a strong local presence in most European countries, providing unique added value when it comes to sanitary technology and bathroom ceramics. The production network encompasses 26 production facilities, of which 4 are located overseas. The Group is headquartered in Rapperswil-Jona, Switzerland. With around 11,000 employees in more than 50 countries, Geberit generated net sales of CHF 3.1 billion in 2024. The Geberit shares are listed on the SIX Swiss Exchange and have been included in the SMI (Swiss Market Index) since 2012.</p></div></div></div></div>

Office Coordinator (Riyadh, KSA)

Geberit

<div>
 <p>
  <strong>
   PURPOSE OF POSITION
  </strong>
 </p>
 <p>
  Manage front desk and support Geberit Riyadh administration department.
 </p>
 <p>
  The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   MAIN TASKS
  </strong>
 </p>
 <p>
  <strong>
   Administrative Support:
  </strong>
 </p>
 <ul>
  <li>
   Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
  </li>
  <li>
   Maintain office supplies by checking inventory and ordering new supplies as needed.
  </li>
  <li>
   Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
  </li>
  <li>
   Prepare and edit documents, reports, and presentations.
  </li>
  <li>
   Doing Some HR Related Activities as directed by supervisor.
  </li>
 </ul>
 <p>
  <strong>
   Office Management:
  </strong>
 </p>
 <ul>
  <li>
   Ensure the office and showroom are clean, organized, and well-maintained.
  </li>
  <li>
   Coordinate maintenance and repair of office equipment.
  </li>
  <li>
   Manage office budget and expenses, keeping records of all financial transactions.
  </li>
  <li>
   Serve as the liaison between the office and building management for any facility-related issues.
  </li>
 </ul>
 <p>
  <strong>
   Event Coordination:
  </strong>
 </p>
 <ul>
  <li>
   Plan and organize office events, meetings, and conferences.
  </li>
  <li>
   Coordinate catering, venue, and logistics for events.
  </li>
  <li>
   Prepare materials and set up rooms for meetings, trainings and events.
  </li>
 </ul>
 <p>
  <strong>
   Communication:
  </strong>
 </p>
 <ul>
  <li>
   Act as the first point of contact for visitors and clients.
  </li>
  <li>
   Ensure effective communication within the office by distributing memos and announcements.
  </li>
  <li>
   Handle confidential and sensitive information with discretion.
  </li>
 </ul>
 <p>
  <strong>
   Support to Staff:
  </strong>
 </p>
 <ul>
  <li>
   Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
  </li>
  <li>
   Provide support to various departments as needed.
  </li>
  <li>
   Handle special projects and assignments as directed by management.
  </li>
 </ul>
 <p>
  <strong>
   EDUCATION AND QUALIFICATION
  </strong>
 </p>
 <ul>
  <li>
   University degree in Business studies, economics (or equivalent).
  </li>
  <li>
   Administration support experience
  </li>
  <li>
   Exposure to Gulf Region countries and culture.
  </li>
 </ul>
 <p>
  <strong>
   SKILLS AND KNOWLEDGE
  </strong>
 </p>
 <ul>
  <li>
   English and Arabic fluent, every other language an asset.
  </li>
  <li>
   MS Office (PowerPoint, Excel, Word), strong IT knowledge.
  </li>
 </ul>
</div>


Office Coordinator KSA

<div>
 <strong>
  PURPOSE OF POSITION
  <br/>
 </strong>
 Manage front desk and support Geberit Riyadh administration department.
 <br/>
 The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.
 <br/>
 <strong>
  MAIN TASKS
  <br/>
 </strong>
 <strong>
  Administrative Support:
  <br/>
 </strong>
 <ul>
  <li>
   Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
  </li>
  <li>
   Maintain office supplies by checking inventory and ordering new supplies as needed.
  </li>
  <li>
   Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
  </li>
  <li>
   Prepare and edit documents, reports, and presentations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Management:
  <br/>
 </strong>
 <ul>
  <li>
   Ensure the office and showroom are clean, organized, and well-maintained.
  </li>
  <li>
   Coordinate maintenance and repair of office equipment.
  </li>
  <li>
   Manage office budget and expenses, keeping records of all financial transactions.
  </li>
  <li>
   Serve as the liaison between the office and building management for any facility-related issues.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event Coordination:
  <br/>
 </strong>
 <ul>
  <li>
   Plan and organize office events, meetings, and conferences.
  </li>
  <li>
   Coordinate catering, venue, and logistics for events.
  </li>
  <li>
   Prepare materials and set up rooms for meetings, trainings and events.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Communication:
  <br/>
 </strong>
 <ul>
  <li>
   Act as the first point of contact for visitors and clients.
  </li>
  <li>
   Ensure effective communication within the office by distributing memos and announcements.
  </li>
  <li>
   Handle confidential and sensitive information with discretion.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Support to Staff:
  <br/>
 </strong>
 <ul>
  <li>
   Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
  </li>
  <li>
   Provide support to various departments as needed.
  </li>
  <li>
   Handle special projects and assignments as directed by management.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  EDUCATION AND QUALIFICATION
  <br/>
 </strong>
 <ul>
  <li>
   University degree in Business studies, economics (or equivalent).
  </li>
  <li>
   Administration support experience
  </li>
  <li>
   Exposure to Gulf Region countries and culture.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  WE OFFER
  <br/>
 </strong>
 <ul>
  <li>
   A corporate culture based on our compass
  </li>
  <li>
   Flat hierarchies and a collegial environment
  </li>
  <li>
   Positive work-life balance
  </li>
  <li>
   Varied tasks and exciting projects
   <br/>
   <br/>
  </li>
 </ul>
 We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.
 <br/>
 <br/>
 <strong>
  Job Type:
 </strong>
 Full-Time
 <strong>
  Contract:
 </strong>
 Permanent
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Riyadh
 <br/>
 <br/>
</div>


Quality Care Facilities Management

<p><b>Pay:</b> 2,000.00 (AED) - 2,100.00 (AED) per month</p><p>Job description:</p><p>Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.</p><p>Responsibilities for Office Coordinator</p><ul><li>Organize and coordinate office operations and procedures</li><li>Establish and implement office procedures and practices</li><li>Excellent verbal and written communication skills</li><li>Create an effective filing system for record-keeping</li><li>Manage incoming and outcoming mail and packages</li><li>Support colleagues and complete various administrative tasks</li><li>Ability to work well in a fast-paced environment</li><li>Quick typing skillsEnthusiastic and passionate</li></ul><p>Job Type: Full-time</p><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED2,100.00 per month</p>

Bliffert Lumber

<div></div><div><div>Service Coordinator</div><p>
</p><p></p><p><b>Primary Objectives of the Service Coordinator</b></p><ul><li>
Coordinates and schedules service jobs
</li><li>Making and answering customer calls to coordinate efficient scheduling of services</li><li>
Primary contact of Service Technicians for on the road support of scheduled services</li><li>
Evaluates and executes ordering of product and parts as needed</li><li>
Pulling and organizing products for Service Technicians
</li></ul><p></p><p><b>Service Coordinator Responsibilities</b></p><ul><li>
Works closely with production builders to coordinate and schedule screen installations and any service work needed</li><li>
Manages all incoming service requests to be sure they are processed and executed in a timely manner
</li><li>Communicates to all Sales staff that requested service to be sure they are updated promptly as the service requests move through the process</li><li>
Involvement in new employee training in the Service department</li><li>
Involvement in coordination of transfers from location to location</li><li>
Provide support to the yard and location as daily needs arise</li><li>
Work with yard to establish cleanliness and organization of product</li><li>
Assist in the proper receiving of inbound products as needed for the Service Department
</li><li>Responsible for following all safety rules and policies as outlined in the employee handbook, safety manual and communicated by Bliffert Lumber management</li><li>
Act as store representative and provide exceptional customer service</li><li>
Additional job responsibilities to be determined by Manager or Operations Manager</li><li>
Reports accidents and injuries immediately to Management</li></ul><p><b>
Requirements of Service Coordinator</b></p><ul><li>
Reports to Window Service Manager</li><li>
Lifting up to 50lbs as needed</li><li>
Travel to jobsites as needed if additional support is needed</li><li>
Completing any other tasks given as direction from Management</li></ul><p>
</p><p><b>Company Benefits
</b></p><ul><li>PTO and holidays</li><li>
401K -Employer match</li><li>
Profit Sharing</li><li>
$15,0000 Company paid Life Insurance Policy</li><li>
Company Paid Short-term disability</li><li>
Annual bonus and Annual increase</li><li>
Employee Stock Ownership Plan (ESOP)</li><li>
Medical and Prescription drug insurance</li><li>
Dental and vision insurance</li><li>
Supplemental Life Insurance (Employee, Spouse, Children)</li><li>
Long-term disability insurance</li></ul></div>

Window Service Coordinator

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