office services coordinator

Baker Tilly

<div><h1 class="jobSectionHeader">Overview</h1>
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world&rsquo;s leading financial centers &ndash; New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.
Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.
Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.
Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.
Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency (&quot;search firm&quot;) for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.<h1 class="jobSectionHeader">
Job Description:</h1><div></div><div><div><div><div><div><div><div><div><div> 
The Coordinator, Office Services ensures the office environment is supported and operational by executing daily administrative and facilities-related service delivery. Working closely with Core Office Services leadership, the Coordinator triages and fulfills onsite service requests, coordinates property and vendor interactions, and maintains a positive workplace experience for team members and visitors. Client Operations and Engagement Teams serve as the primary consumers of Office Services offerings, utilizing the office environment to support client delivery and operational needs. This role requires a strong service mindset, the ability to prioritize and multi-task, and effective communication skills. The Coordinator operates as an individual contributor and is required to be onsite due to the nature of the responsibilities and support model of the Core.
Responsibilities<ul><li>
Facilities and Workplace Readiness: Maintaining quality/cleanliness of shared spaces, Training and conference room resets, Furniture setup and breakdown, Space readiness for visitors and teams. 20%</li><li>
Mail, Shipping, and Courier Services: Daily incoming/outgoing mail, FedEx/UPS/USPS/courier processing, AR bank drops (if applicable), Tracking and Deadlines. 15%</li><li>
Meetings, Events, and Catering Support: Meeting room scheduling &amp; setup, Internal event coordination, Catering orders &amp; delivery accuracy, Room resets and post-event cleanup. 15%</li><li>
Coordinate process for large-scale duplicating projects including copying, collating, assembly, scanning and distribution of internal and external client deliverables. 10%</li><li>
Front Desk, Phones, &amp; Client Service: Reception coverage, Answering/routing calls, Visitor support, Serving internal clients (Client Operations, Engagement Teams, etc.). 10%</li><li>
Office Supplies &amp; Breakroom Management: Ordering &amp; stocking supplies, Breakroom consumables (coffee/snacks/beverages), Inventory monitoring, Invoice coding (if applicable). 10%</li><li>
Security Access, Badge &amp; Onboarding Support: Badge access provisioning, new hire workstation preparation, Keys + nameplates + supplies, Exit cleanup/turnover. 7%</li><li>
Equipment &amp; Vendor Coordination: Troubleshooting printers/A/V/basic equipment, coordinating repairs, acting as landlord/vendor point of contact, Tracking vendor contracts (location-specific). 7%</li><li>
Safety, Documentation &amp; Other Duties: Safety protocols, Fire/security/health compliance, Recordkeeping, Special projects and other duties as assigned. 6%</li></ul>
Qualifications<ul><li>
High School Diploma required</li><li>
1 to 3 years relevant experience required</li><li>
Demonstrated ability to communicate clearly and concisely with team members.</li><li>
Able to work effectively and take direction in a team setting.</li><li>
Takes initiative to identify stakeholders directly impacted by the services provided.</li><li>
Consistently demonstrates the ability to exercise confidentiality appropriately.</li><li>
Demonstrated ability to utilize basic features of Microsoft Word and Outlook independently.</li><li>
Able to utilize basic features of Microsoft Excel, Microsoft PowerPoint, and other software platforms with moderate guidance and support.</li><li>
Takes initiative to seek opportunities to learn advanced software features and apply knowledge with minimal prompting.</li><li>
Demonstrated ability to produce a quality work product after moderate review.</li><li>
Able to productively receive and apply feedback to realize an enhanced product quality.</li><li>
Delivers services in a professional manner that reflects Baker Tilly Core Values and maintains confidentiality.</li><li>
Able to communicate challenges to meeting deadlines when prompted and takes direction to mitigate risks to agreed timelines.</li><li>
Takes the initiative to understand how services enable internal customers to realize success.</li><li>
Demonstrated ability to prioritize work, identify solutions, and access resources with moderate guidance, prompting, and coaching.</li><li>
Takes initiative to learn and apply best practices and standards of excellence through productive inquiry.</li><li>
Seeks to learn through productive inquiry, coaching and mentoring opportunities, and ongoing feedback dialogue with manager.</li><li>
Able to consistently demonstrate foundational Capability behaviors and identify opportunities to progress performance capabilities.</li><li>
Able to work overtime as requested during peak seasons.</li></ul>
The compensation range for this role is $18.00 to $34.10 Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.
#LI-AS1 #LI-Onsite</div></div></div></div></div></div></div></div></div></div>

Coordinator, Office Services

MA Shine General Maintenance and Real Estate Management

Our team Currently offering career opportunities in Abu Dhabi we are seeking the below position.Office Coordinator - Fluent in English and literature, and Arabic language is an advantage.What you will do:The Maintenance Coordinator Operate Annual Maintenance Contract (AMC). Your role builds long-term relationships with selected Owners and property management to drive the sales on new projects / Annual Maintenance Contracts (AMC) agreements.Working closely with the Directors and also, taking the lead in the development of new business.Job Responsibilities:&middot; Coordinate with Maintenance operation with teams and client.. Dealing with tenants and property owners.. Coordinate maintenance teams schedule.. Coordinate on technical and feasibility studies including site investigations.. Scheduling material and equipment purchases and deliveries.&middot; Preparing technical presentations that explain the products and services of the company to customers or prospective clients.&middot; Seek quotations from the sub-vendor, sub-contractor, etc.&middot; Review tender documents and understand or else seek clarifications from either the customer or the department manager.&middot; Building and maintaining effective customer relationships.&middot; Contribute to the development of marketing, customer retention, advertising, pricing, and distribution strategies for the district or branch.&middot; Working closely with the Design Engineers to fulfill customer/client requirements.&middot; Determining improvements by analyzing equipment or services offered and proposing changes in equipment, processes, or use of materials or services.&middot; Anticipate customers&rsquo;/clients&rsquo; needs and provide appropriate solutions or recommendations that meet their requirements. Or demonstrate proposed cost reductions.&middot; Stay abreast of the market conditions and trends in the field pertinent to services and products.&middot; Identifying new products/services that may be of value to add to the company product range based on the feedback from customers and competitors.&middot; Coordinating with the credit control team and follow up on the Credit Facility application for newly acquired customers/clients.&middot; Working effectively with the company&rsquo;s management and the sales team to develop long-term strategic relationships.&middot; Responsible for administering, communicating and complying with all company policies and procedures, whether formally or informally communicated.&middot; Supporting the accounts team to ensure that receivables are collected on time and at the best communication practice possible.&middot; Contributing to team effort by accomplishing related results as needed.Requirements.Minimum of 3 years experience of supervising field in Facility Management.Strong verbal, written, and interpersonal skills.Problem-solving skills.The ability to think methodically and to manage projects.Ability to work to deadlines and within budgets.Excellent verbal and written communication skills.Fluent in English and Arabic language and literature.Can work under pressure.Motivated and positive thinker.Job Type: ContractContract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Maintenance Coordinator: 3 years (Required)</li></ul>Language:<ul><li>Fluent in English, and Arabic is an advantage (Required)</li></ul>

Maintenance Office Coordinator

Luminey

Location: Raiwind, Lahore Job Type: Internship (Full-Time)Job Overview &mdash; Office Coordinator InternWe are looking for a motivated and organized Office Coordinator Intern to support daily administrative and coordination tasks. This role is ideal for fresh graduates or final-year students who want hands-on experience in office administration, team coordination, and basic reporting.Key Responsibilities<ul><li>Assist with day-to-day office administration and coordination activities</li><li>Organize and maintain office files, records, and documentation</li><li>Support communication and coordination between departments</li><li>Help schedule meetings and manage office calendars</li><li>Perform data entry and maintain accurate records</li><li>Provide assistance to HR and accounts teams with routine tasks</li><li>Help ensure smooth office operations and report updates when required</li></ul>Requirements<ul><li>Fresh graduates or final-year students are encouraged to apply</li><li>Basic knowledge of MS Office (Word, Excel)</li><li>Good communication and coordination skills</li><li>Organized, reliable, and willing to learn</li><li>Comfortable working in a professional office environment</li></ul>Job Type: Full-timeWork Location: In person

Office Coordinator Intern

Heal Hub

Job Title: Office Coordinator (Local Talent)Department: AdministrationReporting to: Clinic ManagerLocation: Dubai, UAEEmployment Type: Full-time (5 days/week, Saturday &amp; Sunday off)About Heal Hub Rehabilitation Center:Heal Hub is a leading rehabilitation center in Dubai offering holistic care for physical, mental, and emotional well-being. Our multidisciplinary team provides physiotherapy, chiropractic, osteopathy, yoga, energy healing, and recovery services. We are committed to excellence, innovation, and a patient-centric approach.Role Overview: We are looking for a proactive and organized Office Coordinatorto manage daily office operations, administration, and IT-related tasks. The ideal candidate will be a UAE national, reliable, tech-savvy, and capable of ensuring smooth operations while supporting management and staff.Key Responsibilities:<ul><li>Oversee day-to-day office operations, including scheduling, correspondence, and office supplies.</li><li>Manage inventory of office supplies.</li><li>Coordinate appointments, workshops, and events across departments.</li><li>Maintain accurate databases, filing systems, and digital records.</li><li>Assist with IT administration: manage user accounts, software updates, troubleshoot minor IT issues, and liaise with external IT support.</li><li>Prepare reports, presentations, and internal communications.</li><li>Assist management with ad hoc administrative tasks and projects.</li><li>Ensure smooth workflow and support staff across departments.</li></ul>Qualifications &amp; Skills:<ul><li>UAE National (local talent) with a valid Family Book.</li><li>Minimum 1 year of experience in administrative or office coordination roles.</li><li>Basic IT knowledge: MS Office, cloud-based tools, digital filing systems; familiarity with IT troubleshooting is a plus.</li><li>Strong organizational, multitasking, and problem-solving skills.</li><li>Excellent communication skills in English; Arabic proficiency is a plus.</li><li>Professional, proactive, and detail-oriented with a strong sense of confidentiality.</li></ul>Why Join Us:<ul><li>Work in a dynamic, tech-enabled healthcare environment.</li><li>Opportunity to contribute to a growing holistic wellness center.</li><li>Exposure to multidisciplinary healthcare operations and professional development opportunities.</li></ul>Benefits:<ul><li>Competitive salary, up to AED 6000/ Month.</li><li>Professional development opportunities</li><li>Dynamic and inclusive work environment</li></ul>Job Types: Full-time, Permanent, Fresher

Office Coordinator- UAE Nationals Only

Can-X Immigration

Immigration Office Operations CoordinatorLocation: Moga, Punjab (Near Dr. Kaura Nursing Home) Company: Can-X Immigration (Head Office in Canada) Position Type: Full-Time Salary: ₹20,000 &ndash; ₹25,000 per month (Negotiable for highly capable candidates)About Can-X ImmigrationCan-X Immigration is a professional immigration consultancy with an associated head office in Canada. We provide complete immigration solutions including:<ul><li>Canadian Work Permits</li><li>LMIA Applications</li><li>Spousal Sponsorships</li><li>Open Work Permits</li><li>Permanent &amp; Temporary Residence Pathways</li><li>Visitor Visas for Canada, USA, UK, Australia, Schengen Countries &amp; New Zealand</li></ul>We are expanding our operations in Moga and are seeking a highly responsible, intelligent, and proactive professional to oversee office coordination and immigration file processing.Position OverviewThis is a key leadership and coordination role in our Moga office.The selected candidate will be responsible for:<ul><li>Overseeing all ongoing immigration applications</li><li>Managing documentation and file processing</li><li>Supervising internal office workflow</li><li>Monitoring staff performance and discipline</li><li>Reporting directly and confidentially to the business owner (based in Canada)</li></ul>We are looking for someone who can independently manage day-to-day operations, ensure deadlines are never missed, and maintain the highest level of professionalism and client care.Key ResponsibilitiesImmigration File &amp; Application Management<ul><li>Review and verify client documents for accuracy and completeness</li><li>Coordination for immigration applications for Canada and other countries</li><li>Track application timelines and ensure no deadlines are missed</li><li>Maintain organized digital filing systems</li><li>Communicate daily with the Canadian head office regarding case updates</li></ul>Office Operations &amp; Staff Coordination<ul><li>Oversee daily office activities and workflow</li><li>Monitor staff attendance, punctuality, and discipline</li><li>Ensure proper handling of all client inquiries and walk-ins</li><li>Assign tasks appropriately and ensure efficient file processing</li><li>Identify operational issues and propose solutions</li><li>Prevent client mismanagement or delay in services</li></ul>Reporting &amp; Confidential Oversight<ul><li>Provide regular status reports on all active cases</li><li>Inform management of any delays, errors, or operational concerns</li><li>Maintain strict confidentiality in reporting</li><li>Observe staff conduct and report any serious concerns professionally</li><li>Ensure compliance with company standards and ethical practices</li></ul>Client Handling &amp; Service Quality<ul><li>Track client visits and inquiry records</li><li>Ensure high-quality client communication and follow-up</li><li>Maintain professional standards in all interactions</li><li>Ensure transparency and accountability in office dealings</li></ul>Ideal Candidate ProfileWe are looking for someone who is:<ul><li>Smart, active, and highly organized</li><li>Detail-oriented and deadline-driven</li><li>Capable of independent decision-making</li><li>Strong in coordination and communication</li><li>Honest, responsible, and discreet</li><li>Comfortable reporting directly to senior management</li></ul>Job Requirements<ul><li>Minimum Bachelor&rsquo;s Degree (Required)</li><li>Strong written English skills (IELTS equivalent ~6 bands preferred)</li><li>Excellent computer skills (MS Office, document management, online portals)</li><li>Strong documentation and file handling ability</li><li>Ability to manage multiple tasks simultaneously</li><li>Must be based near Moga</li></ul>Prior experience in immigration consultancy is preferred but not mandatory for highly capable candidates.Why Join Us?<ul><li>Direct coordination with Canada head office</li><li>Leadership-level responsibility</li><li>Growth opportunity within the company</li><li>Performance-based salary negotiation for outstanding candidates</li><li>Stable, professional work environment</li></ul>How to ApplyInterested candidates should submit their detailed resume via Indeed email.Only serious applicants looking for long-term career growth should apply.Job Type: Full-timePay: ₹20,000.00 - ₹25,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Immigration Office Operations Coordinator: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Moga, Punjab (Preferred)</li></ul>Work Location: In person

Immigration Office Operations Coordinator

RSB PROJECTS PRIVATE LIMITED

<div>
 
 
 About the job
 
 
 
 
 
 
 
 
 Job Title: Office Coordinator cum Tendering Engineer
 
 
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 The Office Coordinator cum Tendering Engineer is responsible for managing daily office operations while overseeing the preparation, submission, and follow-up of tenders. This role combines administrative coordination with technical and commercial tendering expertise to ensure smooth office functioning and successful bid submissions.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 A. Tendering &amp; Engineering Duties
 
 
 
 <ul>
 <li>
 Identify and monitor tender opportunities through portals and clients
 </li>
 <li>
 Review tender documents, drawings, specifications, and BOQs
 </li>
 <li>
 Prepare technical and commercial proposals
 </li>
 <li>
 Coordinate with internal departments (engineering, procurement, finance) for required inputs
 </li>
 <li>
 Prepare cost estimates and pricing analysis
 </li>
 <li>
 Ensure timely submission of bids in compliance with client requirements
 </li>
 <li>
 Maintain tender database and track submission status
 </li>
 <li>
 Attend pre-bid meetings and clarify technical queries
 </li>
 <li>
 Follow up on submitted tenders and negotiate when required
 </li>
 <li>
 Prepare post-award documentation and support project handover
 </li>
 </ul>
 
 
 
 
 
 
 B. Office Coordination Duties
 
 
 
 <ul>
 <li>
 Manage day-to-day office operations and administrative activities
 </li>
 <li>
 Coordinate meetings, appointments, and schedules
 </li>
 <li>
 Maintain office records, files, and documentation
 </li>
 <li>
 Handle correspondence (emails, calls, letters)
 </li>
 <li>
 Coordinate with vendors, suppliers, and service providers
 </li>
 <li>
 Monitor office supplies and procurement requirements
 </li>
 <li>
 Assist management with reports, presentations, and documentation
 </li>
 <li>
 Ensure compliance with company policies and procedures
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 
 MBA in a relevant field
 
 (Operations / Finance / Marketing / Project Management or equivalent)
 </li>
 <li>
 1-5 years of experience in tendering and office administration
 </li>
 <li>
 Knowledge of tendering procedures, documentation, and costing
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Familiarity with tender portals and e-procurement systems
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent communication and coordination abilities
 </li>
 <li>
 Ability to work under deadlines and manage multiple tasks
 </li>
 </ul>
 
 
 
 Key Skills
 
 
 
 <ul>
 <li>
 Technical analysis
 </li>
 <li>
 Cost estimation &amp; BOQ preparation
 </li>
 <li>
 Documentation management
 </li>
 <li>
 Vendor coordination
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Negotiation skills
 </li>
 <li>
 Multitasking ability
 </li>
 </ul>
 
 
 
</div>

Office Coordinator

Fish Window Cleaning

Office Manager / Morning Operations Coordinator Fish Window Cleaning &ndash; Freehold, NJ 07728 Pay: $22 per hour Schedule: Monday &ndash; Friday | 7:00 AM &ndash; 12:00 PM (25 Hours/Week) About the Role Are you a high-energy &quot;morning person&quot; who thrives on organization and keeping things moving? Fish Window Cleaning, a locally-owned franchise with a national reputation, is looking for a Morning Operations Coordinator to act as our &quot;Anchor.&quot; You won&rsquo;t just be sitting behind a desk; you will be the heartbeat of our office, managing the daily launch of our field crews and providing top-tier service to our residential and commercial clients. If you enjoy a fast-paced environment where the morning flies by, this is the home for you. Key Responsibilities Operational Leadership: Lead the morning &quot;launch,&quot; ensuring field crews are organized with their schedules Client Management: Serve as the first point of contact via phone and email; assist with proposal preparation and national maintenance accounts. Financial Administration: Process credit cards, enter checks, calculate bank deposits, and manage accounts receivable/collections. Tech &amp; Scheduling: Manage proprietary scheduling software and organize documents Team Support: Assist cleaners on invoice processing and assist office staff with special projects (including managing online listings/Craigslist). Facility Care: Maintain a professional environment through light office organization and cleaning. Who You Are A Local Professional: To ensure reliability for our 7:00 AM start, candidates must reside within a 20-minute drive of Freehold, NJ. The &quot;Calm in the Storm&quot;: You are a problem-solver who can handle a busy morning rush with a smile. Tech-Savvy: You are proficient in Google Sheets/MS Excel and can learn new software quickly. Detail-Oriented: You take pride in &quot;owning&quot; your workspace and ensuring no detail falls through the cracks. Why Fish Window Cleaning? Perfect Work-Life Balance: Enjoy a consistent 25-hour week and have your afternoons entirely free. Family Atmosphere: Experience the stability of a national brand with the personal touch of a family-run local business. Direct Mentorship: Work closely with the business owner to learn the fundamentals of operations and property management. Requirements Reliable transportation to Freehold, NJ. Excellent verbal and written communication skills. Previous experience in office administration, scheduling, or customer service preferred.

Office Manager / Morning Operations Coordinator

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