office services coordinator

Clevleland, Waters and Bass, P.A.

Job Overview Concord, NH law firm seeking an Office Services Coordinator. Responsibilities include management of mail room, supply inventory, file storage, courier duties, maintenance of law library, reception duties, event planning and administrative support. The ideal candidate will be cheerful, detail-oriented, able to multi-task, dependable and have experience with MS Office. This position will involve lifting file and supply boxes. A valid driver's license is required.Job Type: Full-timeExpected hours: 37.50 per weekBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Office Services Coordinator

TALENTMATE

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 Job Description
 
 
 
 
 Snack &amp; Refreshment program
 
 
 
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 Together with the GSA responsible for employee snack and refreshments program
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 Prepare food for consumption, washing and cutting fruits and vegetables as necessary in accordance with local food hygiene and health &amp; safety regulations
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 Present and refill stock of food and refreshments throughout the day
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 Ensure fridge is clean, check all open packs for hygiene, re-arrange products according to the expire dates
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 Arrange storages and keep all storage cleaned and tidy
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 Check the functionality of kitchen equipment regularly and report any problem to Office &amp; Facility Lead
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 Stock up glasses and cups on the shelves
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 Define, maintain and manage stock of food and beverages for daily operation
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 Ensure stock is ordered (prepare order list) in collaboration with GSA
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 Receive delivery of refreshments
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 Show responsible use of resources
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 In cooperation with the Lead Coordinator WPS, Office &amp; Facility Lead and GSA continue evolving the refreshment program, ensuring variety, and healthy nutrition. Incorporate seasonal specials including their presentation
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 Observe consumption and collect feedback to ensure employees&rsquo; preferences are met
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 Support regional initiatives around sustainability and social programs.
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 Maintain cleanliness and representative look of the whole office during business hours
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 Maintaining dishwasher, coffee &amp; tea machine as well as water dispenser
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 Refill of kitchen consumables as well as beverage fridge
 
 
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 Hospitality and events
 
 
 
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 Ensure meeting rooms are clean, tidy and fully stocked with standard amenities at all times
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 Check if white boards are properly wiped. Check proper function of markers, replace them if necessary. Place markers and eraser neatly. Push back the chairs to the table
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 Ensure Guest&rsquo;s refreshment area near the reception is full and tidy
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 Setup meeting rooms or function space for meetings and events as required in collaboration with Hospitality &amp; Events Lead and Meeting Coordinator
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 Receive delivery of food services and catering
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 Catering preparation, serving and clearing as required and pre-booked through Meeting Coordinator, Hospitality &amp; Events Lead and the GSA
 
 
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 Office services
 
 
 
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 Maintain and manage stock of stationery supply
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 Ensure stock is ordered on time (prepare order list) in collaboration with GSA
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 Ensure copy rooms and stationary draws are stocked and tidy
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 Cooperate with the Supplier&rsquo;s Office Lead in roll out of any WPS alignment program, playbooks and other initiatives
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 In cooperation with the Supplier&rsquo;s provider Office Lead and Lead Coordinator WPS continue to evolve operations standards and processes, actively drive improvements
 
 
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 Cooperation/Communication
 
 
 
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 Report any occurring failures in service delivery, miss outs, possible complaints or occurring risks to the TFM provider Operations Manager and Lead Coordinator WPS for proactive resolution
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 Cooperate with subcontractors and vendors based on Business requirements
 
 
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 Job Details
 
 
 Role Level: Entry-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://co.jll/41LJERI Job Function: Others Company Industry/
 
 
 Sector: Real Estate
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
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Day Porter

Position: Office CoordinatorLocation: Head OfficeJob Type: Full-Time (9 AM &ndash; 5 PM)Experience: Fresh to 2 YearsEducation: Minimum GraduationJob Summary:We&rsquo;re looking for an Office Coordinator to maintain coordination between the Head Office and site managers. The role involves collecting updates, preparing reports, and presenting consolidated information to the DirectorKey Responsibilities:Coordinate with site staff and managers for daily updates.Compile and maintain reports for management review.Prepare summaries and presentations for the Director.Assist in administrative and operational tasks as needed.Requirements:Good communication and interpersonal skills.Proficiency in MS Office.Presentable and well-organized personality.How to Apply:Interested candidates may send their updated CVs to with the subject line Application for Office Coordinator.Job Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthWork Location: In person

Office Coordinator

Job Description WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities Assi Job Description WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities Assist in organizing internal meetings, employee engagement activities, and team events. Provide logistical and administrative support for wellness initiatives and wellbeing campaigns. Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics. Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency. Greet and welcome all visitors and clients in a professional and courteous manner. Maintain a clean, organized, and welcoming front desk area and shared office spaces. Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required. Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed. Support daily administrative tasks such as document preparation, filing, scanning, and data entry. Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence. Assist in maintaining workplace health and safety protocols and support emergency procedures when needed. Qualifications UAE Nationality (with a valid Family Book). Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field. 0-2 years of work experience. Strong communication and interpersonal skills in both English and Arabic. Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Professional demeanor with a positive attitude and customer service mindset. Ability to multi-task and stay organized in a fast-paced, client-facing environment. A genuine interest in building a career in corporate services, administration, or HR. Willingness to learn, collaborate with diverse teams, and grow within the organization. Flexibility to support occasional internal events or office coordination tasks. Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about.

MA Shine General Maintenance and Real Estate Management

Our team Currently offering career opportunities in Abu Dhabi we are seeking the below position.Office Coordinator - Fluent in English and literature, and Arabic language is an advantage.What you will do:The Maintenance Coordinator Operate Annual Maintenance Contract (AMC). Your role builds long-term relationships with selected Owners and property management to drive the sales on new projects / Annual Maintenance Contracts (AMC) agreements.Working closely with the Directors and also, taking the lead in the development of new business.Job Responsibilities:&middot; Coordinate with Maintenance operation with teams and client.. Dealing with tenants and property owners.. Coordinate maintenance teams schedule.. Coordinate on technical and feasibility studies including site investigations.. Scheduling material and equipment purchases and deliveries.&middot; Preparing technical presentations that explain the products and services of the company to customers or prospective clients.&middot; Seek quotations from the sub-vendor, sub-contractor, etc.&middot; Review tender documents and understand or else seek clarifications from either the customer or the department manager.&middot; Building and maintaining effective customer relationships.&middot; Contribute to the development of marketing, customer retention, advertising, pricing, and distribution strategies for the district or branch.&middot; Working closely with the Design Engineers to fulfill customer/client requirements.&middot; Determining improvements by analyzing equipment or services offered and proposing changes in equipment, processes, or use of materials or services.&middot; Anticipate customers&rsquo;/clients&rsquo; needs and provide appropriate solutions or recommendations that meet their requirements. Or demonstrate proposed cost reductions.&middot; Stay abreast of the market conditions and trends in the field pertinent to services and products.&middot; Identifying new products/services that may be of value to add to the company product range based on the feedback from customers and competitors.&middot; Coordinating with the credit control team and follow up on the Credit Facility application for newly acquired customers/clients.&middot; Working effectively with the company&rsquo;s management and the sales team to develop long-term strategic relationships.&middot; Responsible for administering, communicating and complying with all company policies and procedures, whether formally or informally communicated.&middot; Supporting the accounts team to ensure that receivables are collected on time and at the best communication practice possible.&middot; Contributing to team effort by accomplishing related results as needed.Requirements.Minimum of 3 years experience of supervising field in Facility Management.Strong verbal, written, and interpersonal skills.Problem-solving skills.The ability to think methodically and to manage projects.Ability to work to deadlines and within budgets.Excellent verbal and written communication skills.Fluent in English and Arabic language and literature.Can work under pressure.Motivated and positive thinker.Job Type: ContractContract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Maintenance Coordinator: 3 years (Required)</li></ul>Language:<ul><li>Fluent in English, and Arabic is an advantage (Required)</li></ul>

Office Co-ordinator

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