office services coordinator

Hefty Seed Company

Hefty Seed Company is a progressive, rapidly growing agriculture retailer that is hiring an Office Coordinator for our team.
<br><br>
We are looking for someone who is comfortable dealing with people and able to carry out administrative duties with accuracy and speed. An excellent Office Coordinator is an organized and competent individual with excellent computer and communication skills.
<br><br>
The Office Coordinator will assist our Sales team with making deposits, entering customer sales transactions, answering phones, training coordination, general customer service, keeping the office clean and other computer and office tasks.
<br><br>
Hours during spring season (approximately 55 hours per week) – includes Saturday hours.
<br><br>
<b>Reports to:</b> Store Manager and Regional Manager
<br><br>
Hefty Seed Company offers very competitive compensation package with wages DOE and a full benefits package, including paid health insurance for employee, dental, PTO, 401k and more.

Immediate Opening - Office Coordinator

Premio Travel and Tours

<p><b>Job Description:</b><br/>We are looking for a reliable and organized <b>Office Coordinator</b> to support daily office operations. The ideal candidate will help maintain an efficient workplace by handling administrative tasks and coordinating office activities.</p><p><b>Responsibilities:</b></p><ul><li>Answer phone calls and emails</li><li>Schedule meetings and appointments</li><li>Maintain office records and files</li><li>Order and manage office supplies</li><li>Welcome visitors and provide assistance</li><li>Support staff with administrative tasks</li></ul><p><b>Requirements:</b></p><ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Office)</li><li>Good communication and organizational skills</li><li>Ability to multitask and work independently</li></ul><p>Job Type: Full-time</p><p>Pay: Rs30,000.00 - Rs40,000.00 per month</p><p>Work Location: In person</p>

Office Coordinator

ALG Senior

<div><p><b>About Cherry Springs Village:</b></p>
<p>
At Cherry Springs Village, we are dedicated to creating safe, comfortable, and vibrant communities where seniors can thrive. Our Business Office Team plays a crucial role in ensuring our communities operate efficiently, supporting both residents and staff with exceptional administrative and financial management.</p>
<p>
We are currently seeking a skilled, reliable, and detail-oriented <b>Business Office Coordinator</b> to join our team at Cherry Springs Village. This role is vital in managing the financial and administrative operations of our senior living communities, providing a well-organized and supportive environment for residents, families, and staff.</p>
<p><b>
Why Join Cherry Springs Village?</b></p>
<p>
At Cherry Springs Village, we foster a culture of compassion, leadership, and growth&mdash;for our residents and our team. We offer:</p>
<ul>
<li>Competitive salary</li>
<li>Comprehensive health, dental, and vision insurance</li>
<li>Paid time off and holidays</li>
<li>Ongoing professional development opportunities</li>
<li>Company-paid life insurance</li>
<li>Company-paid Employee Assistance Program</li>
</ul>
<p><b>Position Summary:</b></p>
<p>
The <b>Business Office Coordinator</b> is responsible for the general management of office operations, including financial processes, record-keeping, and administrative support. This role ensures accurate financial reporting, smooth office functionality, and compliance with company policies while providing exceptional service to residents, families, and staff.</p>
<p><b>
Essential Duties and Responsibilities:</b></p>
<ul>
<li><b>Financial Management:</b></li>
</ul><ul><li><ul><li><ul><li>Oversee accounts payable and receivable, billing, and payroll processes.</li>
<li>Maintain accurate financial records and assist with budget preparation.</li>
<li>Ensure compliance with financial policies, procedures, and reporting standards.</li>
</ul></li></ul></li></ul><ul><li><b>Office Operations:</b></li>
</ul><ul><li><ul><li><ul><li>Manage daily administrative functions, ensuring office efficiency and organization.</li>
<li>Support human resources activities, including onboarding, maintaining employee records, and assisting with benefits administration.</li>
<li>Coordinate with department heads to streamline workflows and improve administrative processes.</li>
</ul></li></ul></li></ul><ul><li><b>Customer Service:</b></li>
</ul><ul><li><ul><li><ul><li>Provide exceptional customer service to residents, families, and staff, addressing inquiries promptly and professionally.</li>
<li>Serve as a key point of contact for internal and external communications.</li>
</ul></li></ul></li></ul><ul><li><b>Compliance &amp; Record-Keeping:</b></li>
</ul><ul><li><ul><li>Maintain confidential records in compliance with company policies and regulatory requirements.</li>
<li>Ensure timely completion of required reports and audits.</li></ul></li></ul><p><br>
</p>
<p><b>Qualifications:</b></p>
<ul>
<li><b>Education:</b></li>
</ul><ul><li><ul><li><ul><li>Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred.</li>
</ul></li></ul></li></ul><ul><li><b>Experience:</b></li>
</ul><ul><li><ul><li><ul><li>Minimum of 1-2 years of experience in office administration, bookkeeping, or financial management, preferably in a healthcare or senior living setting.</li>
</ul></li></ul></li></ul><ul><li><b>Skills:</b></li>
</ul><ul><li><ul><li>Strong organizational skills with attention to detail.</li>
<li>Proficiency in Microsoft Office Suite and accounting software.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to multitask, manage time effectively, and adapt to a fast-paced environment.</li>
</ul></li>
</ul><p><b>Physical Requirements:</b></p>
<ul>
<li>Ability to sit, stand, and work at a computer for extended periods.</li>
<li>Occasionally lift office supplies or equipment up to 20 lbs.</li>
</ul>
<p><b>Certifications &amp; Requirements:</b></p>
<ul>
<li>Must successfully pass a background check and drug screening.</li>
</ul>
<p>If you are an organized, detail-oriented professional with a passion for supporting efficient operations, we&rsquo;d love to have you on our team.</p>
<p><b>
Apply today to make a difference at Cherry Springs Village!</b></p></div>

Business Office Coordinator

Wabash Center, Inc.

<div><h3 class="jobSectionHeader"><b>Join a Mission-Driven Organization That&rsquo;s Changing Lives!</b></h3><p></p><p><br>
Since 1953, <b>Wabash Center</b> has been empowering individuals with disabilities to live meaningful, independent, and joyful lives. What began with a small group of families determined to help their loved ones has evolved into a trusted, innovative service provider making a positive impact across our community every day.</p>
<p>
We&rsquo;re seeking a detail-oriented and motivated individual to join our Business Office team. If you&rsquo;re organized, great with numbers, and ready to contribute to a mission that matters, this is your opportunity to make a real impact!</p>
<p></p>
<h3 class="jobSectionHeader"><b> What You&rsquo;ll Do:</b></h3><br>
<p></p>
<p>
As our Claims and Office Support Coordinator<b>,</b> you&rsquo;ll ensure claims, payments, and records are handled accurately and efficiently, helping keep our programs funded and our services running smoothly.</p><br>
<p></p>
<p><b>
Key Responsibilities:</b></p><br>
<p></p>
<ul><li>
<p>Prepare, review, and submit insurance and third-party claims accurately and on time</p>
</li><li>
<p>Track payments, co-pays, and deductibles; reconcile billing reports</p>
</li><li>
<p>Maintain accurate and confidential billing documentation</p>
</li><li>
<p>Provide administrative and customer support by phone, email, and in person</p>
</li><li>
<p>Assist with authorizations, reports, and special billing projects</p>
</li><li>
<p>Ensure compliance with all billing and confidentiality standards</p>
</li><li>
<p>Maintain punctuality, integrity, and professionalism in all interactions</p>
</li><li>
<p>Perform other duties as assigned to support the Business Office and programs</p>
</li></ul>
<p></p><h3 class="jobSectionHeader"><b>What You Bring:</b></h3><br>
<p></p>
<ul><li>
<p><b>High School Diploma or GED</b> required; additional education or certification in billing, coding, or business administration preferred</p>
</li><li>
<p><b>Experience in medical, insurance, or service-related billing</b> (preferred but not required)</p>
</li><li>
<p><b>Proficiency with Excel and Square</b>; strong computer and data-entry skills</p>
</li><li>
<p>Excellent attention to detail and accuracy</p>
</li><li>
<p>Strong communication and problem-solving skills</p>
</li><li>
<p>Ability to organize work, meet deadlines, and adapt to change</p>
</li><li>
<p>Commitment to confidentiality and ethical standards</p>
</li></ul>
<p></p><h3 class="jobSectionHeader"><b>Core Competencies:</b></h3><br>
<p></p>
<ul><li>
<p><b>Attention to Detail:</b> Ensuring work and data are complete and accurate</p>
</li><li>
<p><b>Planning &amp; Organization:</b> Managing multiple priorities effectively</p>
</li><li>
<p><b>Customer Focus:</b> Building positive relationships with internal and external stakeholders</p>
</li><li>
<p><b>Flexibility:</b> Adapting to different systems, policies, and people</p>
</li><li>
<p><b>Communication:</b> Listening well and communicating clearly</p>
</li><li>
<p><b>Integrity &amp; Accountability:</b> Owning your work and following through</p>
</li></ul>
<p></p> <h3 class="jobSectionHeader"><b>What Wabash Center Offers You:</b></h3><br>
<p></p>
<ul><li>
<p><b>Competitive wages</b></p>
</li><li>
<p><b>On-site training and professional development</b></p>
</li><li>
<p><b>Full benefits package</b> (medical, dental, vision, retirement, and more)</p>
</li><li>
<p><b>Paid Time Off &amp; Holidays</b></p>
</li><li>
<p><b>Career advancement opportunities</b></p>
</li><li>
<p>A <b>collaborative, fun, and rewarding</b> work environment</p>
</li><li>
<p>The ability to <b>make a meaningful impact</b> every day</p></li></ul><br>
<p></p>
<p>
</p><h3 class="jobSectionHeader"><b>Minimum Requirements:</b></h3>
<ul><li>
<p><b>Experience:</b> Experience in medical billing, claims processing, insurance coordination, or a similar administrative support role.</p>
</li><li>
<p><b>Skills:</b> Strong attention to detail, organization, and time management. Able to prioritize and meet deadlines in a fast-paced environment.</p>
</li><li>
<p><b>Technology:</b> Proficient in Microsoft Office (Word, Excel, Outlook) and billing systems or databases.</p>
</li><li>
<p><b>Communication:</b> Professional phone and email communication skills; ability to interact with internal staff and external agencies.</p>
</li><li>
<p><b>Confidentiality:</b> Able to manage sensitive health, financial, and personal data in strict compliance with HIPAA and company standards.</p>
</li><li>
<p><b>Availability:</b> Full-time, on-site position with consistent attendance and punctuality required.</p></li></ul><br>
<p></p>
<h3 class="jobSectionHeader"><b>
Preferred Qualifications:</b></h3>
<ul><li>
<p>Experience with Medicaid waiver billing, third-party payer systems, or insurance claims reconciliation.</p>
</li><li>
<p>Knowledge of HIPAA, CMS, or other healthcare compliance regulations.</p>
</li><li>
<p>Experience supporting a multi-service organization or working in a non-profit healthcare or human services setting.</p>
</li><li>
<p>Familiarity with prior authorizations, service documentation, and electronic billing systems.</p></li></ul><br>
<p></p>
<p><b>
This is not an entry-level position</b>, but we welcome applicants with <b>some related experience</b> in administrative support, billing, or claims processing. While prior experience is preferred, <b>we&rsquo;re willing to train the right candidate</b> who demonstrates strong attention to detail, professionalism, and a willingness to learn in a fast-paced, compliance-driven environment.</p><p><b>
Join Wabash Center &mdash; where accuracy meets purpose.</b></p><p><br>
Your skills keep our mission moving forward. Apply today!</p><br>
<p></p>
<p>
 <b>Schedule:</b> Monday&ndash;Friday | Daytime Hours 8 am- 5 pm</p></div>

Claims and Office Support Coordinator

OCEAN COUNTY COLLEGE

<div><div><div><div><div><b>Salary</b></div>
</div><div><div>$20.89 - $23.15 Hourly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Main Campus - Toms River, NJ</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Part-Time</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>202301219</div>
</div></div></div><div><div><div><div><b>Division</b></div>
</div><div><div>Office of the President</div>
</div></div><div><div><div><b>Department</b></div>
</div><div><div>Office of the President</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>06/03/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>6/17/2026 11:59 PM Eastern</div>
</div></div></div><div><div><div><div><b>Additional Information</b></div>
</div><div><div>25 hrs/wk</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>The Position</b></h2></div>
<div><p>This position performs a variety of detailed and confidential duties, serving as a trusted resource to the College President. Acts as the main point of contact for the Office of the President. The position is responsible for managing and maintaining the President&rsquo;s schedule and managing relevant technology, including conference room set-up, prioritizing meetings and activities to ensure alignment with institutional goals and executive priorities.<br>
<br>
Classification: Non-Affiliated Hourly<br>
<br>
Staff Duration: Part-Time, 12 months</p></div>
<div><h2 class="jobSectionHeader"><b>What You Will Do</b></h2></div>
<p></p><div><ul><li>Acts as the main point of contact for the Office of the President.</li><li>
Maintains the President&rsquo;s calendar; coordinates the President&rsquo;s schedule; handles all travel arrangements; and relieves the President of routine clerical tasks.</li><li>
Coordinates scheduling and invitations for all functions hosted by the President and serves as facilities coordinator for the President&rsquo;s suite.</li><li>
Collects and archives records for the Senate, President&rsquo;s reports, and Board of Trustee meetings.</li><li>
Maintains focus on continuous improvement and innovation through the implementation of streamlined procedures and technology.</li><li>
Processes invoices, requisitions, and reimbursements in accordance with College policy.</li><li>
Accompanies the President to, or represents the President at, on- and off-campus functions as appropriate.</li><li>
Manages routine contact and related needs regarding trustee activities and meetings.</li><li>
Assists the Assistant to the President with the development and maintenance of office budgets.</li><li>
Maintains close coordination with the OCC Foundation and other College offices on special projects and initiatives.</li><li>
Support special projects, initiatives, and events assigned by the President or designee to achieve goals, deadlines, and deliverables.</li><li>
Performs related duties, projects, and initiatives as assigned.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>The Successful Candidate Must Have</b></h2></div>
<p></p><div><ul><li>Associate&rsquo;s degree.</li><li>
Three years of prior client service experience, with at least one year in an office or business support role that included the handling of a high volume of questions, the scheduling of events, maintenance of data and records, and the preparation of professional documents and reports.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Proven experience in office management, administrative support, or related roles, with demonstrated proficiency in administrative software and technology tools.</li><li>
Strong organizational skills with the ability to prioritize tasks and manage time effectively.</li><li>
Excellent communication and interpersonal skills, with a customer service-oriented approach and proficiency in digital communication technologies.</li><li>
Proficiency in Microsoft Office Suite and other relevant software applications, and experience with administrative software systems.</li><li>
Attention to detail and a high level of accuracy in all tasks and responsibilities.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Even Better If You Have</b></h2></div>
<p></p><div><ul><li>Administrative experience at a Community College.</li><li>
Bilingual &ndash; English/Spanish.</li></ul></div></div></div><p></p>

P/T Office Coordinator, Office of the President (25hrs/wk)

Ayat Group

<div>
 <p>
  Ayat Development is looking for a highly organized, proactive, and dynamic Executive Office Coordinator to join our growing team. The ideal candidate will play a key role in supporting executive management and coordinating between consultants, contractors, authorities, and internal departments to ensure smooth day-to-day operations across the company.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Coordinate effectively with consultants, contractors, government authorities, and internal departments to ensure smooth workflow and timely execution of tasks.
  </li>
  <li>
   Assist executive management in daily administrative and operational activities.
  </li>
  <li>
   Prepare, draft, review, and manage professional letters, official correspondences, reports, and emails in both Arabic and English.
  </li>
  <li>
   Attend meetings with management, consultants, contractors, and authorities, while maintaining professional representation of the company.
  </li>
  <li>
   Prepare accurate and well-structured Minutes of Meetings (MOM) with strong attention to detail and timely distribution.
  </li>
  <li>
   Follow up on action items, pending approvals, submissions, permits, and coordination matters with all stakeholders.
  </li>
  <li>
   Maintain organized records of correspondence, project documents, meeting records, engineering drawings, and company files.
  </li>
  <li>
   Coordinate appointments, schedules, meetings, and executive calendars efficiently.
  </li>
  <li>
   Support management in handling confidential and sensitive information professionally.
  </li>
  <li>
   Ensure proper communication flow between departments and external parties.
  </li>
  <li>
   Monitor ongoing coordination tasks and ensure deadlines are achieved.
  </li>
  <li>
   Assist in preparing presentations, reports, company profiles, and executive documentation for meetings, authorities, and business presentations.
  </li>
  <li>
   Arrange and prepare professional presentations using all required computer applications and presentation tools with high-quality standards.
  </li>
  <li>
   Coordinate documentation and communication related to engineering drawings, technical submissions, consultant comments, and contractor correspondence.
  </li>
  <li>
   Review and organize engineering drawings and technical documents for tracking, filing, coordination, and communication purposes.
  </li>
  <li>
   Handle multiple priorities simultaneously while maintaining high accuracy and professionalism.
  </li>
  <li>
   Provide administrative and coordination support for development projects and company operations.
  </li>
  <li>
   Maintain strong attendance, punctuality, professionalism, and responsiveness in all company matters.
  </li>
  <li>
   Work effectively under pressure and within fast-paced project environments.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, Engineering Administration, or related field is preferred.
  </li>
  <li>
   Excellent verbal and written communication skills in both Arabic and English.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent interpersonal and coordination skills.
  </li>
  <li>
   High proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and presentation software.
  </li>
  <li>
   Strong ability to prepare professional letters, reports, presentations, and meeting documentation.
  </li>
  <li>
   High skill in arranging professional presentations, formatting reports, and preparing executive materials.
  </li>
  <li>
   Familiarity with engineering drawings, technical documentation, and construction-related correspondence.
  </li>
  <li>
   Ability to communicate effectively with consultants and contractors regarding technical documentation and project coordination matters.
  </li>
  <li>
   Ability to handle confidential information with professionalism and integrity.
  </li>
  <li>
   Strong problem-solving skills and ability to work independently
  </li>
  <li>
   Presentable personality with professional communication and meeting etiquette.
  </li>
  <li>
   Fast typing and note-taking skills are highly preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Experience: Minimum 5 years of experience in the real estate development field in Dubai.
  </li>
  <li>
   Previous experience working with consultants, contractors, and government authorities in the UAE is mandatory.
  </li>
  <li>
   Fluent in Arabic and English (reading, writing, and speaking) is a must.
  </li>
  <li>
   Strong experience in coordination, executive support, and administrative management.
  </li>
  <li>
   Ability to work under pressure and manage multiple tasks efficiently.
  </li>
  <li>
   Active, dynamic, punctual, and highly committed personality.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer:
  </strong>
 </p>
 <p>
  Career growth opportunities in a fast-growing company.
 </p>
 <p>
  A professional and supportive work environment.
 </p>
 <p>
  Opportunity to work on high-profile real estate development projects.
 </p>
</div>


Office Executive Coordinator

Grand Traverse County

<div><p><i>Grand Traverse County is a team of passionate and incredible people who are committed to providing responsive, effective quality service to our up-north community. We strive to be a leader in innovative, effective, collaborative, and sustainable county government. We offer stable work environments and competitive salaries to both full- time and part-time employees. Understanding the many challenges facing today&rsquo;s professionals and families, we offer a competitive compensation package including an impressive list of benefits and time off.
</i></p><p></p><p>Job Description:
</p><p>The Countywide FOIA Coordinator serves as the County&rsquo;s central administrative coordinator for Freedom of Information Act (FOIA) operations processed through County Administration and in accordance with applicable law, county FOIA procedures, and designated departmental responsibilities. Housed in County Administration, this position is responsible for countywide program administration designed to support consistent, compliant, and transparent public records practices across departments, including workflow governance, software administration, interdepartmental coordination, and operational reporting to the County Administrator.
</p><p></p><p>This position supports, but does not replace, existing department staff and is intended to centralize administrative oversight, standardize countywide practices, resolve workflow issues, and manage a growing and increasingly complex FOIA compliance function.
</p><p></p><p>This position has no direct supervisory authority over other county employees. The FOIA Coordinator provides functional leadership, guidance, and workflow direction to department FOIA coordinators and other staff involved in records request administration.
</p><p></p><h2 class="jobSectionHeader"><b>Records Request Intake and Routing
</b></h2><ul><li>Serve as the County&rsquo;s primary administrative intake and triage point for countywide FOIA requests submitted through the dedicated online portal and other channels, including evaluation of routing, complexity, and coordination needs.
</li><li>Route requests to the appropriate department(s) in compliance with Michigan FOIA statutes and established county procedures.
</li><li>Monitor and evaluate the FOIA software platform dashboard to maintain countywide operational visibility into open, pending, overdue, and closed requests and identify workflow issues, bottlenecks, and compliance risks requiring intervention.
</li></ul><h2 class="jobSectionHeader"><b>Compliance and Deadline Management
</b></h2><ul><li>Track statutory response deadlines under the Michigan Freedom of Information Act (MCL 15.231 et seq.), coordinate timely departmental input, and escalate compliance risks to appropriate leadership in accordance with county procedures.
</li><li>Assess request status and issue reminders, escalations, and operational directives to department staff when deadlines, record gathering, or review activities are approaching risk thresholds.
</li><li>Oversee maintenance of the administrative record for FOIA requests, responses, exemptions cited, fee determinations, and appeals, and use such records to support compliance analysis, reporting, and continuous process improvement.
</li><li>Maintain current expertise in Michigan FOIA requirements and related public records obligations; monitor legislative and regulatory developments, advise affected staff on operational impacts, and coordinate with county civil counsel as appropriate on legal updates and implementation.
</li></ul><h2 class="jobSectionHeader"><b>Standards, Policies, and Procedures
</b></h2><ul><li>Administer, implement, and maintain countywide FOIA intake, fee assessment, redaction, and appeal practices in accordance with the County&rsquo;s written FOIA procedures, guidelines, and written public summary.
</li><li>Coordinate and document uniform County FOIA workflows and administrative practices, consistent with established county procedures and applicable law, to support consistent application across the Sheriff&rsquo;s Office, Prosecutor&rsquo;s Office, Health Department, IT Department, and other county departments.
</li><li>Coordinate legal review of complex or sensitive requests in collaboration with county civil counsel.
</li></ul><h2 class="jobSectionHeader"><b>FOIA Software Administration
</b></h2><ul><li>Serve as the primary system administrator for the County&rsquo;s FOIA management software platform.
</li><li>Design, configure, and maintain request forms, workflows, routing rules, redaction exemption codes, and reporting dashboards to support legally compliant and operationally efficient countywide FOIA administration.
</li><li>Coordinate with the IT Department on system updates, integrations (including Laserfiche), and technical support escalations.
</li><li>Maintain payment portal configuration and coordinate accurate invoicing, fee itemizations, and deposits for statutorily authorized FOIA charges in accordance with Michigan law and county FOIA procedures.
</li></ul><h2 class="jobSectionHeader"><b>Redaction and Legal Coordination
</b></h2><ul><li>Review complex or sensitive records responsive to FOIA requests for appropriate redaction of exempt information under Michigan FOIA and provide recommendations regarding records handling and disclosure issues.
</li><li>Apply and document redaction exemption codes in the FOIA platform; generate exemption logs for each applicable request.
</li><li>Coordinate with the Prosecutor's Office and county counsel on legally sensitive requests, appeals, or potential litigation.
</li><li>Prepare, compile, and present FOIA appeal matters to the head of the public body or its designee(s), including the administrative record, supporting documentation, and written recommendations regarding the County&rsquo;s response, exemptions asserted, fee determinations, and proposed written appeal disposition, in accordance with applicable law and county FOIA procedures.
</li></ul><p></p><h2 class="jobSectionHeader"><b>Training and Staff Support
</b></h2><ul><li>Provide onboarding and ongoing training to department staff on FOIA obligations, platform usage, and county procedures.
</li><li>Serve as the first point of contact for department FOIA coordinators with questions or workflow issues.
</li></ul><h2 class="jobSectionHeader"><b>Reporting and Board Communication
</b></h2><ul><li>Prepare periodic reports and management briefings for the Board of Commissioners and County Administrator regarding FOIA request volume, compliance trends, fee activity, workflow performance, and significant operational issues.
</li><li>Provide data-driven analysis to support policy decisions, staffing assessments, and budget planning related to FOIA operations.
</li><li>Document and report on requests that fall outside routine departmental service functions for internal workload analysis and resource planning, as these currently represent a significant share of total volume.
</li></ul><p></p><p><b>EDUCATION, FORMAL TRAINING, AND EXPERIENCE </b>(minimum requirements)
</p><ul><li>Bachelor&rsquo;s degree in public administration, political science, paralegal studies, records management, or a closely related field; or equivalent combination of education and experience.
</li><li>Minimum three (3) years of progressively responsible experience in records management, legal/paralegal work, government administration, compliance, or program coordination in a public sector environment.
</li><li>Demonstrated experience with FOIA or public records request processing preferred.
</li><li>Experience administering or working within a document or records management software system preferred.
</li></ul><p><b>CERTIFICATIONS, </b><b>LICENSES </b>(minimum requirements)
 </p><ul><li>Notary Public
</li></ul><p></p><p><b>CONDITIONS </b><b>OF </b><b>EMPLOYMENT </b><b>( </b>minimum requirements - legal or contractual pre- employment obligations and/or requirements, such as drug testing, background check, etc.)<br>
</p><p></p><p>A background check shall be required initially and maybe periodically for an individual hired, transferred, reclassified, promoted, or currently working in this job. Appointment to or continued employment in this job is contingent upon a satisfactory background check which may include but is not limited to confirmation of a persons&rsquo; identity; review of criminal conviction records; verification of educational degree, license, or certificate required for the position; review of Department of Motor Vehicles records; Department of Justice fingerprint scan; and/or drug and alcohol testing as required and allowable by law. A satisfactory background check is defined as the absence of a criminal history record which bears a demonstrable relationship to the applicant's or employee's suitability to perform the required duties and responsibilities of the position.
</p><p></p><p><b>DISTINGUISHING </b><b>CHARACTERISTICS
</b></p><p>Employees receive moderate supervision and work involves carrying out duties according to standard practice or general instructions with continuous and direct control. Errors could cause serious, but short-term consequences involving significant financial impact or cost, reduced service to the public, and/or strong negative citizen reaction and may require intervention from a higher-level manager and could affect others outside of a department therefore, attention to detail, thoroughness and integrity are desired characteristics.
</p><p></p><p><b>PHYSICAL </b><b>DEMANDS, </b><b>WORK </b><b>ENVIRONMENT, </b><b>AND </b><b>OTHER </b><b>REQUIREMENTS
 </b></p><p>The work is generally performed in an office environment. Typically, the employee may sit to do the work. However, there may be some walking, standing, stooping, carrying of light items such as papers, books, or small parts, or driving an automobile. No special physical demands are required to perform the work.<br>
</p><p></p><p>The work environment involves everyday risks or discomforts which require normal safety
</p><p>precautions. Use of safe work practices with office equipment, avoidance of trips and falls.
</p><p></p><p><b>KNOWLEDGE, </b><b>SKILLS, </b><b>ABILITIES, </b><b>COMPENTENCIES </b>(minimum requirements)
</p><ul><li>Working knowledge of the Michigan Freedom of Information Act (MCL 15.231 et seq.) and related state and federal public records laws.
</li><li>Ability to interpret and apply legal requirements, exemptions, and appeal processes in a practical government context.
</li><li>Strong organizational skills with the ability to manage a high volume of concurrent requests and competing deadlines.
</li><li>Excellent written and verbal communication skills; ability to communicate professionally with the public, elected officials, department heads, and legal counsel.
</li><li>Proficiency with cloud-based case management or records management software; ability to learn and administer the County&rsquo;s software platform.
</li><li>Demonstrated ability to exercise sound independent judgment, evaluate non-routine issues, and make reasoned recommendations within an established legal and administrative framework.
</li><li>Ability to handle confidential and sensitive information with discretion.
</li></ul><p></p><p>Compensation:
</p>Starting Hourly Rate: $31.06 USD
<p></p><p><i>Grand Traverse County is a great place to live, work and play. Come join our team and experience what northern Michigan is all about, apply today!<br>
</i></p><p><br>
You really should see what we have to offer:
</p><p></p><ul><li><p>Medical: The County offers employees a high-deductible plan through Priority Health. To help cover the cost of the deductible, Grand Traverse County will deposit a contribution amount up to $2,000 into an employee Health Savings Account every year. You may also direct deposit funds into this account every pay period.
</p></li><li><p>Vision: The County provides a no cost plan for employees. We also offer an enhanced plan through EyeMed.
</p></li><li><p>Dental: Our dental insurance provider is Delta Dental. You will pay no costs or premium for diagnostic and cleaning services.
</p></li><li><p>Wellness: Grand Traverse County is committed to creating a culture of health. We provide a variety of incentives and programs that allow you to live a healthy lifestyle.
</p></li><li><p>Employee Recognition: We highly value our employees, which we show by providing our employees awards and recognition throughout the year, and on anniversary dates.
</p></li><li><p>Tuition Reimbursement: Employees are reimbursed up to $5,250 annually for enrollment in courses at an accredited college, university, or trade school.
</p></li><li><p>Vacation: Grand Traverse County provides a generous amount of vacation days to benefitted employees so you can spend time with family and friends.
</p></li><li><p>Holidays: The County gives you 12 days a year to celebrate holidays. Beyond these 12 days, you will receive additional floating holidays to use at your discretion.
</p></li><li><p>Personal Leave: Employees receive up to 72 hours annually depending on contract, to use for appointments, take care of family needs and other personal reasons. Employees are paid every year for unused personal leave up to 40 hours.
</p></li><li><p>Parental Leave: Employees may take up to 6 months of leave to begin at birth or date of adoption of their child.
</p></li><li><p>Retirement: Grand Traverse County offers a defined contribution through MERS. The plan includes a generous match that fully vests after 6 years of employment.
</p></li><li><p><b>457(b) Retirement Plans: </b>The County also offers optional 457(b) deferred compensation and Roth retirement plans with matching contributions up to an approved amount, based on applicable contract provisions.
</p></li><li><p>Life Insurance: Benefitted employees automatically receive life insurance.
</p></li><li><p>Short Term Disability: The County provides a plan through Mutual of Omaha, which pays two thirds of your salary or wages for a maximum of 182 days.
</p></li><li><p>Long Term Disability: The County provides a plan through Mutual of Omaha, which pays 60 percent of your salary or wages for a maximum of 24 months.</p></li></ul></div>

FOIA Coordinator - Countywide

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