office services manager

Nejoum Al Jazeera (Logistics)

* We Are Hiring: Office Manager of Chairman of the Board* Sector: Vehicle Shipping &amp; Logistics ServicesA leading company specialized in vehicle shipping and logistics services is seeking to hire an Office Manager to the Deputy Manager with strong experience in executive support, organization, and coordination with operational departments.Key Responsibilities:Manage and organize the manager's schedule and daily agenda.Prepare for Board of Directors&rsquo; meetings and follow up on decisions.Coordinate with Operations, Fleet, Logistics, and Sales departments.Prepare reports, official correspondence, and presentations.Follow up on directives and ensure adherence to deadlines.Maintain strict confidentiality of information and documents.Requirements:Bachelor&rsquo;s degree in Business Administration or a related field.Minimum of 5 years of experience in a similar role.Previous experience in shipping or logistics is preferred.Strong organizational and communication skills.Proficiency in Microsoft Office applications.Fluency in Arabic; English proficiency is preferred.*Key Performance Indicators (KPIs):Adherence rate to the Chairman&rsquo;s schedule and appointments.Timely execution rate of Board of Directors&rsquo; decisions.Quality and accuracy of reports and correspondence.Responsiveness to assigned tasks and requests.Level of internal departments&rsquo; satisfaction with coordination.Compliance with confidentiality and information governance policies.<ul><li>All Questions Must Be Answered!!!!</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Must be Araabic Nationality </li></ul>Experience:<ul><li>Office Manager: 5 years (Required)</li><li>PA: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Native Arabic (Required)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>Work Location: In person

Office Manager

Maine-ly Elder Care

Job Title: Office Manager &ndash; Licensed Personal Care AgencyPosition SummaryThe Office Manager oversees the daily administrative and operational functions of a licensed personal care agency. This role ensures efficient office operations, compliance with state and federal regulations, coordination of caregiver services, and accurate management of client and employee records. The Office Manager serves as a key liaison between clients, caregivers, and management to support high-quality care delivery.Key Responsibilities1. Administrative &amp; Office Operations&middot; Oversee daily office operations, including scheduling, clerical tasks, and workflow coordination&middot; Manage office supplies, equipment, and general administrative support functions&middot; Maintain accurate filing systems and documentation for clients and staff&middot; Act as the primary point of contact for phone calls, emails, and inquiries2. Scheduling &amp; Care Coordination&middot; Coordinate caregiver schedules and client assignments&middot; Ensure adequate staffing coverage and respond to last-minute changes or call-outs&middot; Match caregivers to clients based on needs, availability, and qualifications&middot; Communicate scheduling updates with staff and clients3. Compliance &amp; Regulatory Oversight&middot; Ensure adherence to state licensing requirements and agency policies&middot; Maintain compliance with HIPAA, Medicaid, and other applicable regulations&middot; Monitor documentation such as service notes, EVV (Electronic Visit Verification), and care records&middot; Support audits, inspections, and accreditation processes4. Billing, Payroll &amp; Financial Support&middot; Assist with billing, claims processing, and insurance verification (Medicaid, private insurance, etc.)&middot; Process payroll, timesheets, and caregiver visit logs&middot; Support accounts payable/receivable and financial recordkeeping&middot; Maintain accurate financial documentation and reports5. Human Resources &amp; Staff Management&middot; Assist with recruitment, interviewing, and onboarding of caregivers and office staff&middot; Maintain personnel files, credentials, and required training records&middot; Support staff supervision, communication, and performance tracking&middot; Facilitate orientation and ongoing staff education6. Client Services &amp; Communication&middot; Serve as a liaison between clients, families, caregivers, and management&middot; Handle client intake, referrals, and service inquiries&middot; Address concerns, complaints, and service issues professionally&middot; Maintain strong relationships to ensure client satisfactionQualificationsEducation &amp; Experience&middot; High School Diploma required; Associate&rsquo;s or bachelor's degree in business, or related field preferred&middot; 2+ years of office management or healthcare administrative experience preferred&middot; Experience in a home care or personal care agency strongly preferredSkills &amp; Knowledge&middot; Knowledge of Medicaid, and personal care service regulations&middot; Strong organizational, multitasking, and leadership skills&middot; Excellent communication and customer service abilities&middot; Proficiency in Microsoft Office and healthcare scheduling/EHR systems&middot; Ability to handle confidential information and maintain professionalismWork Environment&middot; Office-based role with frequent communication with field staff, clients, and healthcare providers&middot; Fast-paced environment requiring multitasking and problem-solving&middot; May require occasional after-hours coordination or on-call support depending on agency needsKey Competencies&middot; Leadership and team coordination&middot; Attention to detail and regulatory compliance&middot; Problem-solving and decision-making&middot; Time management and prioritization&middot; Customer service excellencePay and Benefits&middot; We offer competitive, experience-based compensation for qualified candidates.&middot; Generous pay and paid time off.&middot; 401KPay: $25.11 - $30.24 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

VGA Holdings

Job SummaryWe are looking for an experienced and detail-oriented Office / Operation Manager to oversee the daily administrative and operational activities of the company in Bahrain. The ideal candidate will be responsible for managing office operations, supervising support staff, coordinating vendors and facilities, monitoring budgets, and ensuring compliance with Bahrain labor regulations including LMRA and WPS requirements. The candidate should possess strong organizational, leadership, and communication skills, along with the ability to manage multiple responsibilities efficiently in a fast-paced environment.Key Responsibilities<ul><li>Manage and oversee the day-to-day office operations and administrative functions</li><li>Supervise administrative and support staff, including hiring, onboarding, and performance monitoring</li><li>Coordinate office maintenance, facility management, health &amp; safety, and workplace organization</li><li>Liaise with landlords, building management, and external service providers</li><li>Source, negotiate, and manage vendors for office supplies, IT services, maintenance, cleaning, and procurement</li><li>Monitor office expenses, process invoices, and assist in budget tracking and financial administration</li><li>Maintain organized records, documentation, and filing systems</li><li>Utilize digital collaboration and productivity platforms such as Microsoft 365,and Google Workspace</li><li>Ensure smooth coordination between departments to improve operational efficiency</li><li>Support payroll and HR-related administrative processes in compliance with Bahrain labor regulations</li><li>Assist with LMRA documentation, WPS compliance, GOSI-related coordination, and employee records management</li><li>Identify and implement process improvements to enhance office productivity and efficiency</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field</li><li>Minimum 3&ndash;5 years of experience in office management, administration, or operations</li><li>Proven experience managing teams and supervising office staff</li><li>Strong knowledge of office administration, facilities management, and vendor coordination</li><li>Familiarity with Bahrain labor laws, LMRA procedures, WPS, and GOSI processes is preferred</li><li>Strong financial administration skills including invoice processing, budgeting, and expense tracking</li><li>Proficiency in Microsoft Office, Google Workspace, and project management platforms</li><li>Excellent organizational, communication, and multitasking abilities</li><li>Ability to work independently and handle confidential information professionally</li></ul>Interested applicants can share their CV through email: info@vgaholdings.com | WhatsApp: +973 6663 3334 (NO CALLS)Application Question(s):<ul><li>1. How many years of experience do you have managing office operations and administrative teams?</li></ul>2. Have you managed vendor relationships and negotiated contracts with suppliers (IT, facilities, cleaning, procurement, etc.)? Please provide examples3. What experience do you have handling office budgets, invoice processing, expense tracking, or financial administration?4. Have you worked in Bahrain before?<ul><li>Yes</li><li>No</li></ul>5. Which office and project management tools are you confident using?6. What is your current monthly salary (or most recent salary) and What is your expected monthly salary in BHD?7. What is your current visa status in Bahrain?8. Why are you leaving your current role?Work Location: In person

Elite Fire Protection Systems

Job Title: Office Manager(with Marble &amp; Natural Stone Industry Experience)Location: Doha, QatarJob Type: Full-timeJob Description:Phoenix Marble &amp; Stone is seeking an experienced, highly organized, and proactive Office Manager to oversee our daily administrative operations. The ideal candidate must have a solid background working within the marble, granite, and natural stone sector, possessing a deep understanding of the industry's workflows, documentation, and client coordination.Key Responsibilities:<ul><li>Manage day-to-day office operations, administrative procedures, and executive support.</li><li>Coordinate between the management, factory/site teams, and clients regarding stone and marble project requirements.</li><li>Handle industry-specific documentation, including delivery notes, material submittals, and supplier invoices.</li><li>Maintain accurate filing systems for ongoing marble projects, contracts, and procurement orders.</li><li>Supervise office staff, manage schedules, and handle incoming corporate communications.</li></ul>Requirements &amp; Qualifications:<ul><li>Proven experience as an Office Manager or Senior Administrator (Minimum 3&ndash;5 years).</li><li>Mandatory: Prior experience working within a Marble, Granite, or Natural Stone company.</li><li>Strong knowledge of marble types, fabrication workflows, or stone project coordination is highly preferred.</li></ul>Work Location: In person

Frakes Construction, LLC

Job Summary We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This role is vital in ensuring smooth administrative functions, exceptional customer service, and efficient management of office resources. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive attitude to create a welcoming and productive workplace. As Office Manager, you will serve as the backbone of our administrative team, supporting staff, managing office systems, and maintaining a professional atmosphere that fosters growth and collaboration.Responsibilities<ul><li>Oversee calendar management and scheduling for meetings, appointments, and office events to ensure optimal time utilization.</li><li>Maintain accurate data entry, filing systems, and document proofreading to support administrative accuracy and efficiency.</li><li>Utilize computer skills across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, correspondence, and presentations.</li><li>Handle clerical tasks such as filing, photocopying, scanning documents, and managing office supplies inventory.</li><li>Provide exceptional customer support by addressing inquiries promptly and professionally while maintaining positive relationships with clients and vendors.</li><li>Support bookkeeping activities using QuickBooks or similar software to manage invoices, payments, and financial records as needed.</li><li>Assist with personal assistant duties such as travel arrangements or confidential correspondence when required.</li><li>Ensure office management procedures are followed to promote a safe, organized, and efficient work environment.</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles with strong organizational skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer literacy.</li><li>Excellent communication skills with strong phone etiquette; bilingual abilities are a plus.</li><li>Prior clerical experience including data entry, filing, proofreading, and document management.</li><li>Experience with bookkeeping software such as QuickBooks or similar platforms is preferred.</li><li>Demonstrated ability to multitask effectively while managing time efficiently in a fast-paced setting.</li><li>Join us as an Office Manager to lead our administrative team with energy and precision! Your expertise will help create an organized environment where our team can thrive while delivering outstanding service to clients and visitors alike. We value proactive professionals who take initiative&mdash;your skills will be essential in supporting our mission of excellence every day!</li></ul>Pay: From $20.00 per hourWork Location: Hybrid remote in Groves, TX 77619

University of Illinois

<div><div><div><div>Office Manager
Facilities &amp; Services 

Job Summary
The incumbent of this position will provide administrative support for the Utilities and Energy Services department at Facilities &amp; Service on the University of Illinois at Urbana-Champaign campus.
Duties &amp; Responsibilities<ul><li>
Serves as administrative assistant to the Associate Director of Utilities Production. Provides administrative support for the Director of Utilities and Energy Services (UES) as well as UES management staff as needed.</li>
<li>Assists with data entry and processing of information in the Utilities Production CMMS system, under the direction of the Utilities Building Maintenance Superintendent.</li>
<li>Establishes and revises the calendar(s) of the Director of Energy Services, the Associate Director of Utilities Production, and other designated member(s) of the Utilities and Energy Services staff, informing them of impending engagements.</li>
<li>Receives phone calls and provides information requested or transfers calls to appropriate staff, receives incoming mail and responds to items as appropriate, distributes as necessary.</li>
<li>Coordinates logistical arrangements relating to conferences, meetings and prepares necessary materials and travel arrangements, vehicle rentals, and other administrative tasks for all UES employees.</li>
<li>Creates expense reports in Chrome River for t- and p-card transactions, acts as delegate in Chrome River to create expense reports for UES staff.</li>
<li>Creates publications for internal and external audiences (brochures, posters, letterhead, websites, social media accounts, etc.), composes correspondence and other documents, summarizes and compiles data from individual staff or UES shops.</li>
<li>Anticipates and responds to the detailed office support needs of the unit staff through the independent performance of lower-level duties, including but not limited to assisting with all facets of procurement, receiving, invoice processing, invoice reconciliation, and assisting with the submission of timecards.
</li><li>Independently creates, updates, revises and retrieves files and records documents containing confidential or sensitive information. Transcribes and/or records confidential or sensitive information.</li>
<li>Establishes and maintains records management and inventory records as required, including but not limited to the management of space for UES in Archibus, running reports in EDDIE, maintaining the UES org charts and contact lists, updates to the Abbott Intranet site, and maintaining employee records and personnel files.</li>
<li>Supervises and assists with the arrangement and execution of training, public functions, lunches, tours and similar type functions for all Utilities and Energy Service employees.
</li><li>Performs routine office and plant assignments such as scheduling activities and answering requests from other University units via manual or computerized system. Operates various types of offices equipment.</li>
<li>Support the Mission, Vision, Values and Guiding Principles of Facilities &amp; Services. Performs other related duties as assigned. Promote safe operations and support departmental safety initiatives and programs.</li></ul> 
 
Additional Physical Demands
Office / Administrative work environment within Abbott Power Plant.
Minimum Qualifications
1. High school diploma or equivalent. 
2. Two (2) years (24 months) of work experience comparable to the third level of this series.
Knowledge, Skills and Abilities<ul><li>
Must be familiar with office computer systems and various computer applications, including but not limited to MS Word, Excel and Outlook.</li>
<li>Knowledge of Civil Service Rules and personnel procedures applicable to the Power Plant and Chilled Water work force.</li>
<li>Ability to compile various informal reports with a minimum of oral or written instruction.</li>
<li>Must be familiar enough with reports and report forms to detect deviations from the norm and report these changes through the proper channel for corrective action.</li>
<li>Working knowledge and the ability to take figures and other data and compile information into standard report forms.</li>
<li>An aptitude for figures and ability to type are required. Background in filing and accounting procedures is desirable.</li></ul>
Appointment Information

This is a 100% full-time Civil Service 3266 - Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after 7/7/2026. The budgeted salary range for this position is $46,975.50 to $68,084.30. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. This position is not eligible for any type of sponsorship for work authorization. 
 
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures &amp; Deadline Information

Applications must be received by 6:00 pm on 06/17/2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Syed A. Arshad at sarshad4@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
<div></div>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
<div></div>
Requisition ID: 1035960 
Job Category: Administrative Support 
Apply at: https://jobs.illinois.edu</div></div></div></div><div></div>

Office Manager - Facilities & Services

Trowers & Hamlins

<div>
 
 Trowers &amp; Hamlins is a City-led, international and national law firm with over 170 partners and 1000 staff. With offices across the UK, Middle East and Asia. Our global footprint is further enhanced by our strategic partnership with Interlaw which works to facilitate our management of multi-jurisdictional matters. We have leading practices in Corporate, Litigation, Tax, Banking and Finance, Real Estate and Private Wealth.
 
 
 
 
 
 We've always been proud of our commitment to equity, diversity and inclusion and value the variety of our partnership. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. Our strategic direction is shaped by a desire to grow our business in a way that is responsible and sustainable and has the principles of ESG at its core, guiding the way we operate firmwide.
 
 
 
 
 
 We are looking for an experienced Office Manager to lead the day‑to‑day operations of our Abu Dhabi office. The role is office‑based five days a week.
 
 
 
 
 
 
 The role
 
 
 
 
 
 
 Reporting to the Regional Managing Partner, you will be responsible for the smooth and efficient running of the office, supporting fee earners and leading a small support team. Key responsibilities include:
 
 
 
 
 <ul>
 <li>
 Acting as the first point of contact for day‑to‑day office operations
 </li>
 <li>
 Supporting fee earners to ensure a professional, client‑focused environment
 </li>
 <li>
 Managing and developing a small administrative support team
 </li>
 <li>
 Overseeing facilities, suppliers, health &amp; safety and compliance
 </li>
 <li>
 Working closely with colleagues across the region and London
 </li>
 </ul>
 
 
 
 
 
 About you
 
 
 
 
 
 
 You will be an experienced office management professional who enjoys taking ownership, leading by example and creating a well‑run, positive working environment.
 
 
 
 
 <ul>
 <li>
 Experience in a law firm or professional services environment
 </li>
 <li>
 Background as a legal secretary or senior support professional
 </li>
 <li>
 Proven people‑management experience
 </li>
 <li>
 Highly organised, proactive and confident working autonomously
 </li>
 <li>
 Strong relationship‑builder with a flexible, collaborative approach
 </li>
 <li>
 Microsoft Office proficiency
 </li>
 <li>
 UAE visa/immigration knowledge desirable but not essential
 </li>
 </ul>
 
 
 
 
 Trowers &amp; Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender, Race, Disability and Religion.
 
 
 
 
 
 If you require any further information on any of our vacancies or would like to discuss any adjustments or additional support that you might need either during the recruitment process or after the offer stage, please feel free to contact our recruitment team on recruit@trowers.com
 
 
 
 
 
 As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.
 
</div>

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