office services manager

Majha Transport

Overview Majha Transport is seeking an experienced and organised Office Manager to oversee the daily administrative and operational functions of the business. The role involves managing office operations, coordinating driver schedules and logistics paperwork, handling accounts and payroll, maintaining compliance records, and supporting management with reporting and communication. The ideal candidate will have strong leadership and multitasking skills, proficiency in office software and accounting systems, and the ability to ensure smooth and efficient office operations in a busy transport environment. A minimum of a bachelor's degree or a closely related qualification is preferred. Benefits <ul><li>Competitive salary and performance-based incentives.</li><li>Superannuation contributions as per Australian law.</li><li>Paid annual leave and personal/sick leave.</li><li>Opportunities for professional development and training.</li><li>Supportive and collaborative team environment.</li><li>Career growth and promotion opportunities within the company.</li></ul> Task & responsibilities <ul><li>Manage day-to-day office operations including phone calls, emails, and correspondence</li><li>Manage administrative assistants and their duties</li><li>Maintain organised digital and physical filing systems</li><li>Coordinate communication and scheduling between office and field teams</li><li>Support management with reporting, compliance records, and internal communications</li><li>Contributing to the planning and review of office services, and setting priorities and office service standards</li><li>Allocating human resources, space and equipment</li><li>Assigning work to and monitoring work performance of staff</li><li>Liaising with Professionals to coordinate office business and to facilitate resolution of problems</li><li>Ensuring office equipment and supplies are maintained</li><li>Ensuring compliance with occupational health and safety regulations</li><li>Ensuring work complies with relevant government legislation, policies and procedures</li><li>Coordinating personnel activities such as hiring, promotions, performance management, payroll, training and supervision</li><li>Maintain brand standards by managing uniforms, marketing materials, and office supplies</li><li>Support senior leadership with travel arrangements, scheduling, and coordination</li></ul> Qualification & experience <ul><li>A minimum of a bachelor's degree or a closely related qualification is preferred.</li><li>A minimum of 1 year of office management experience is required, with prior experience working in a similar role preferred.</li><li>Excellent communication and collaborative skills, with fluency in written and spoken English.</li><li>Australian Citizenship or rights to work in Australia is needed.</li></ul> About Company Majha Transport Services Pty Ltd is a Australian freight and logistics company dedicated to delivering fast, safe and reliable transport solutions nationwide. With a strong emphasis on professionalism and on-time delivery, they offer tailored services including freight & logistics, transport & distribution, warehousing, and courier options to businesses and individuals across Australia.This job is posted from Workinitiatives platform.Salary: $75000-90000Job Publish: 30-10-2025Job Expire: 29-11-2025

Office Manager

NOBUL RESOURCING SOLUTIONS LIMITED

Office Manager Location: London Contract: Permanent, full-timeSalary: £40,000 per annumAbout the Office Manager roleNobul is excited to be partnering with an independent, specialist consultancy in healthcare and life sciences, who are currently recruiting for an Office Manager to join their People & Culture team. Reporting to the People & Culture Manager, you will ensure the smooth running of HR, office, IT, and expense processes across the business. You will provide vital administrative support across employee lifecycle activities, office operations, and vendor management, helping maintain an efficient, compliant, and well-supported workplace.What you'll do as the Office Manager<ul><li>HR Administration & Operations: Manage timesheets, CRM, external IT providers, outsourced finance team, and general HR administration.</li><li>Office Management: Oversee office management tasks, including health & safety compliance, and liaise with facilities managers.</li><li>Payroll & Benefits Administration: Manage payroll elements (salary sacrifice, tax codes) and benefits administration (private medical insurance, pension re-enrollment).</li><li>Recruitment Support: Facilitate the graduate recruitment process, including booking, candidate communication, and organising assessment centres.</li><li>Onboarding & Offboarding: Handle the issuing and processing of all relevant documents for new hires and departures.</li><li>Team Communication & SLT Support: Support team communication, manage agendas for senior leadership team members, and assist with tasks like expense submission and travel bookings.</li><li>Compliance: Ensure document control and adherence to ISO standards and other statutory obligations.</li></ul>Key skills and experience for the Office Manager role<ul><li>Be organised, proactive, and adaptable, with an intuitive approach to managing multiple operational tasks in a fast-paced environment.</li><li>Communicate clearly and confidently, providing helpful and balanced guidance on people and operational matters.</li><li>Be keen to learn and grow within the people and operations profession.</li><li>2 - 4 years' experience in HR, operations, or office administration, ideally within professional services or a fast-paced environment.</li><li>Proven experience administering payroll and employee benefits with accuracy and attention to detail.</li><li>Discreet, dependable, and approachable, with sound judgement and a people-centered approach.</li></ul>What our client can offer: <ul><li>Competitive salary. </li><li>Private healthcare, life assurance, income protection.</li><li>Mental Health Support through Employee Assistance Programme. </li><li>4 Personal Days, 2 Volunteering Days, up to 4 Study Days. </li></ul>About our clientOur client is an independent, specialist consultancy in healthcare and life sciences, with a mission to deliver meaningful and sustainable improvements across the system. Founded in 2012 in Cambridge and now based in London, they combine deep sector expertise with analytics-powered solutions to help healthcare organisations achieve lasting impact. They partner with NHS organisations, private providers, MedTech and life sciences companies to unlock value through commercial optimisation, operational efficiencies, digital transformation, and population health management. Their approach puts clients first, listening to understand challenges and co-creating tailored, evidence-based solutions aligned with long-term goals. They are proud to be Chartered Management Consultant (ChMC) accredited and have been recognised by the Financial Times and the MCA as a leading consultancy in their field.How to applyIf you're ready to take on this exciting challenge we want to hear from you! Please apply using the button below. We encourage you to apply immediately to be considered for the People & Operations Administrator role. If you'd like to have an informal chat or need further information about the role, please contact John at Nobul Resourcing Solutions. Nobul Resourcing Solutions is committed to creating a diverse environment and is proud to be an equal opportunities employer. We support applications from candidates of all backgrounds and circumstances.Due to the high volume of applications, if you do not receive a response within 48 hours, please assume that your application has not been successful on this occasion. We appreciate your interest in the role and thank you for taking the time to apply.

Budget Blinds of Mansfield

Office ManagerBudget Blinds &mdash; Mansfield, TXJob Details<ul><li>Salary: $18 - $26 per hour (Based on Experience)</li><li>Job Type: Full-time (W-2 Employee)</li><li>Schedule: Monday to Friday, 8:00 AM &ndash; 5:00 PM</li><li>Dress Code: Business Casual</li></ul>Job SummaryBudget Blinds of Mansfield seeks a highly organized, customer-focused Office Manager to be the operational backbone of our growing business. You will be our clients' first point of contact, the master of our schedule, and the essential force that keeps the office and showroom running efficiently.This role is for a proactive, multitasking go-getter with outstanding attention to detail and a passion for exceeding customer expectations. We provide all necessary tools and training; we ask that you bring a positive attitude and drive daily!Key ResponsibilitiesAs the Office Manager, your focus will heavily involve big-picture organizational and administrative tasks. The role involves overseeing and managing the office. Maintain office services by organizing office operations and procedures, prioritizing and maintaining workloads and schedules, controlling correspondence with customers and vendors, designing filing systems, establishing streamlined processes of office/administrative systems, and monitoring clerical functions and the general direction of all office factors.<ul><li>Client Communications Hub: Serve as the primary point of contact for all incoming calls. Manage client communications via phone, text (Podium), and TouchPoint CRM, logging all details accurately and immediately. Plan, organize, and manage the direction of all customer communications.</li><li>Scheduling &amp; Logistics: Manage the company calendar and efficiently schedule all consultations, installations, and service calls. Proactively monitor routes and schedules, providing immediate communication for any delays or conflicts to clients and staff.</li><li>Order Status Management: Consistently track client orders via vendor sites and TouchPoint. Provide timely, proactive updates to clients&mdash;upon order placement, halfway to the expected ship date, sooner if there are delays/issues, and upon product arrival.</li><li>Office Efficiency &amp; Showroom Readiness: Oversee day-to-day office operations. Maintain a clean, organized, and showroom-ready environment. Manage office supply inventory, check in product deliveries, greet guests, and perform various administrative tasks (filing, typing, emailing, etc.).</li><li>Team Support: Help maintain client databases and files, process vendor payments and manage vendor portals, and support the sales and installation teams as needed (e.g., attending occasional home shows or events, delivering parts or support to installers).</li><li>Other: Create and manage administrative systems for maximum efficiency. Bank deposits. Maintaining inventory of office/showroom supplies. Track client billings, proposals, contracts, and orders. Provide support and input into the company's marketing approach. Processes order remakes quickly and productively as needed.</li></ul>Qualifications<ul><li>Experience: Minimum of 2 years of experience in office administration, assistant, or a related field preferred.</li><li>Tech Proficiency: Proven experience with digital operations, including multi-line phone systems, CRM software, and calendar management.</li><li>Education: A high school diploma or GED is required.</li><li>Key Traits: Exceptional attention to detail, strong organizational skills, clear communication, adaptability, and an insistence on punctuality (&quot;If you're early, you're on time and if you&rsquo;re on time, you&rsquo;re late&quot;). Must exceed expectations.</li></ul>*You will regularly be asked to extend yourself outside of your role; however, it will always be in a way that is complementary to your current role. At times, you may be asked to hand out flyers, attend events, clean areas other than your direct workspace, and perform other assigned tasks not listed here; however, the intention of adding these things to your responsibilities is shared and otherwise meant to enrich your overall role as the Office Manager with Budget Blinds.Key Character Traits:AdaptabilityAttention to DetailCommunication SkillsCustomer Service SkillsOrganizational SkillsProblem SolvingTeam WorkPhysical Requirements<ul><li>Ability to remain stationary, often standing or sitting, for prolonged periods.</li><li>Ability to occasionally lift and move objects up to 0&ndash;45 pounds.</li><li>Raising objects from a lower to a higher position or moving objects horizontally from position to position.</li></ul>Job Type: Full-timePay: $18.00 - $26.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Emperos DMCC

Job RoleThe Office Manager will be responsible for overseeing and managing the daily administrative operations of the office within a real estate and construction company in the UAE. The role requires strong organizational skills, the ability to multitask, and a deep understanding of the industry-specific needs related to real estate and construction projects. The ideal candidate will ensure the smooth running of the office, facilitate efficient communication, and support the operational needs of the team.Key Responsibilities:&middot; Office Administration: Oversee and manage day-to-day office operations, ensuring efficiency in administrative processes and tasks. Coordinate office supplies, maintain office equipment, and ensure a clean, safe, and well-organized working environment.&middot; Document &amp; Records Management: Maintain an organized filing system for contracts, project documentation, invoices, permits, and correspondence. Ensure that all documents are accessible, secure, and up-to-date.&middot; Communication &amp; Coordination: Act as the point of contact for all internal and external communications. Coordinate meetings, conferences, and events for senior management and project teams. Facilitate communication between departments, contractors, clients, and vendors.&middot; Support to Senior Management: Provide administrative support to senior managers and executives, including scheduling appointments, managing calendars, and handling correspondence. Assist with preparing reports, presentations, and proposals as needed.&middot; Project Support: Assist with the coordination of various real estate and construction projects by tracking project milestones, maintaining project documentation, and supporting the preparation of project schedules and budgets.&middot; Human Resources Support: Support HR functions by helping with onboarding new employees, managing timekeeping systems, and assisting with employee records and benefits administration. Ensure smooth coordination between HR and operations teams.&middot; Finance and Billing: Support the finance department by assisting with invoicing, expense tracking, procurement, and managing petty cash. Ensure that all financial transactions are documented accurately and submitted for approval in a timely manner.&middot; Health &amp; Safety Compliance: Ensure that the office complies with health and safety regulations and that employees are aware of safety protocols. Support the preparation and maintenance of safety documentation as required by local authorities.&middot; Vendor &amp; Contractor Liaison: Manage relationships with office vendors, suppliers, and service providers (e.g., catering, cleaning, maintenance), ensuring timely and efficient services and deliveries. Assist with procurement and contract management.&middot; Client Relations: Foster positive relationships with clients and stakeholders, ensuring a high level of professionalism in all interactions. Assist with client onboarding, scheduling meetings, and managing client expectations.Qualifications:Education: A bachelor&rsquo;s degree in Business Administration, Management, or a related field. Certifications in office management, project management, or real estate are a plus.Experience:<ul><li>Minimum of 10 years of experience in office management or administrative roles within the real estate or construction industry in the UAE.</li><li>Strong understanding of the real estate and construction industry, including project timelines, contracts, procurement, and construction documentation.</li></ul>Technical Skills:<ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software (e.g., SAP, Oracle, or other project management tools).</li><li>Familiarity with construction and real estate industry-specific software is an advantage.</li></ul>Organizational Skills: Ability to prioritize tasks, manage multiple responsibilities, and work effectively under pressure in a fast-paced environment.Job Type: Full-timeExperience:<ul><li>Office Manager: 10 years (Required)</li><li>Real Estate Development: 5 years (Required)</li><li>Construction: 5 years (Required)</li></ul>

Conares

<div>We are seeking an experienced Office Manager to oversee and coordinate office operations . The ideal candidate will ensure the office runs smoothly and efficiently while providing administrative support to staff and management. You will be responsible for managing office resources, leading administrative staff, and fostering a productive workplace culture.
Responsibilities:<ul>
<li>
Manage day-to-day office operations, including administrative support, HR functions, and facility management.</li>
<li>Oversee office budgets, expenses, and procurement of office supplies.</li>
<li>Coordinate scheduling, meetings, and travel arrangements for executives.</li>
<li>Ensure compliance with company policies and procedures, maintaining a professional office environment.</li>
<li>Implement office policies and procedures, improving workflows and operational efficiency.</li>
<li>Handle confidential information with discretion and integrity.</li>
<li>Act as a point of contact for employees and management, addressing queries and concerns promptly.</li>
<li>Assist in the preparation of reports, presentations, and documentation.</li>
<li>Maintain inventory of office supplies and equipment, ensuring timely replenishment.</li>
</ul>
Requirements<ul>
<li>Bachelor's degree in Business Administration or related field.</li>
<li>Proven experience as an Office Manager or similar administrative role (minimum 3-5 years).</li>
<li>Strong knowledge of office management processes, administrative procedures, and best practices.</li>
<li>Excellent organizational and time management skills.</li>
<li>Outstanding communication and interpersonal skills.</li>
<li>Proficient in MS Office Suite, ERP software, and other office management tools.</li>
<li>Demonstrated ability to lead and motivate a team.</li>
<li>Ability to manage multiple tasks and prioritize effectively.</li>
<li>High level of integrity and professionalism.</li></ul></div>

MB&A CPAs

Reports To: CEO / Managing DirectorJob Purpose:The Office Manager ensures the smooth operation of the office by overseeing all administrative and support functions, including office support services, license renewals, HR-related tasks, visa processing, insurance management, and general compliance. This role plays a critical part in maintaining a professional and organized workplace environment. Key Responsibilities 1. Office Administration & Support<ul><li>Manage day-to-day office operations and ensure office facilities are well-maintained and stocked.</li><li>Supervise support staff and external vendors (cleaners, IT, maintenance, etc.).</li><li>Handle procurement and inventory of office supplies and equipment.</li><li>Ensure all office systems (phones, printers, internet) are functioning efficiently.</li></ul>2. License and Government Renewals<ul><li>Monitor and manage renewal deadlines for trade licenses, tenancy contracts, chamber of commerce, and other governmental registrations.</li><li>Liaise with relevant authorities and service providers for timely processing.</li></ul>3. HR-Related Tasks<ul><li>Maintain employee records and documentation in compliance with company and regulatory requirements.</li><li>Coordinate onboarding and offboarding processes (e.g., offer letters, orientation, exit clearance).</li><li>Support in leave management, attendance tracking, and employee queries.</li><li>Assist with employee engagement initiatives and internal communication.</li></ul>4. Visa and Labor Processing<ul><li>Manage end-to-end visa processes including new applications, renewals, cancellations, and dependents' visas.</li><li>Coordinate with PRO or government portals (e.g., MOHRE, GDRFA) for labor cards, Emirates IDs, and other formalities.</li></ul>5. Insurance Management<ul><li>Oversee corporate and employee insurance policies (health, property, liability, etc.).</li><li>Liaise with insurance providers for renewals, claims, and policy enhancements.</li><li>Maintain up-to-date records of all insurance coverage and ensure compliance with relevant laws.</li></ul>6. General Support<ul><li>Act as the first point of contact for office-related queries.</li><li>Support management with documentation, scheduling, and occasional project coordination.</li><li>Assist in organizing meetings, events, and travel logistics.</li></ul> Requirements <ul><li>Bachelor's degree in Business Administration or related field.</li><li>Minimum 3-5 years experience in office administration, HR, or government relations in the UAE.</li><li>Strong knowledge of UAE labor law, visa and licensing procedures.</li><li>Excellent organizational and time management skills.</li><li>Proficient in MS Office and government e-portals.</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Discretion, professionalism, and attention to detail.</li></ul>

KAFAAT Recruitment

<div>
 
 
 Job Summary
 
 
 
 One of our Clients are looking for Office Manager who is responsible for overseeing the daily operations of the office to ensure efficiency, productivity, and a positive working environment. This role manages administrative staff, coordinates office activities, and supports leadership by maintaining organizational systems, managing office resources, and ensuring smooth internal processes.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Oversee day-to-day office activities to ensure a smooth and efficient work environment.
 </li>
 <li>
 Maintain office supplies, equipment, and vendor relationships.
 </li>
 <li>
 Manage facility operations, including maintenance requests, office layout planning, and workspace organization.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Provide executive and team support, including scheduling, meeting coordination, and document preparation.
 </li>
 <li>
 Handle correspondence, incoming calls, mail, and inquiries.
 </li>
 <li>
 Manage and update company records, databases, and filing systems.
 </li>
 </ul>
 
 
 Financial &amp; HR Support
 
 
 <ul>
 <li>
 Assist with budgeting, invoicing, expense tracking, and financial reporting.
 </li>
 <li>
 Support HR processes such as onboarding, training coordination, timesheet management, and personnel file maintenance.
 </li>
 <li>
 Help manage payroll and benefits administration as needed.
 </li>
 </ul>
 
 
 Team &amp; Culture Management
 
 
 <ul>
 <li>
 Coordinate company events, meetings, and team-building activities.
 </li>
 <li>
 Foster a positive, organized, and supportive office culture.
 </li>
 <li>
 Act as a point of contact between employees and management.
 </li>
 </ul>
 
 
 Compliance &amp; Policies
 
 
 <ul>
 <li>
 Ensure office operations comply with organizational policies and procedures.
 </li>
 <li>
 Assist in developing and implementing administrative processes to improve efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proven experience as an Office Manager, Administrative Manager, or similar role.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 Proficiency in office software (Microsoft Office, Google Workspace, etc.).
 </li>
 <li>
 Ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Strong problem-solving skills and attention to detail.
 </li>
 </ul>
</div>

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