office services manager

Taylor Hodson Staffing

<div>
 
 A well-established financial services firm is seeking a proactive and organized Office Manager to serve as the heartbeat of its Miami Beach office. The Office Manager will ensure the workplace runs smoothly, support the team, and build strong vendor partnerships in a fast-paced, professional environment.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Be the go-to person for daily office operations, from coordinating repairs with building management to keeping our workspace welcoming and efficient.
 </li>
 <li>
 Manage office equipment and appliances, scheduling maintenance and vendor services to ensure everything runs without a hitch.
 </li>
 <li>
 Keep our office stocked and organized&mdash;pantry items, office supplies, and storage systems&mdash;so our team can focus on what they do best.
 </li>
 <li>
 Support space planning and office moves, helping to reconfigure the office as the team grows.
 </li>
 <li>
 Build and maintain strong relationships with vendors and service providers, ensuring top-notch service.
 </li>
 <li>
 Assist with daily lunch distribution and other office activities that keep our team energized and engaged.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Associate&rsquo;s degree preferred.
 </li>
 <li>
 Prior experience in office management or facilities coordination within a professional office environment.
 </li>
 <li>
 Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
 </li>
 <li>
 Strong organizational and multitasking skills with attention to detail.
 </li>
 <li>
 Ability to lift up to 50 lbs when necessary.
 </li>
 </ul>
 
 
</div>

Office Manager

Hyde Engineering

<div>
 
 
 Office Manager &ndash; Hyde Engineering
 
 
 
 
 About Us
 
 
 
 Hyde Engineering is a woman-owned electrical engineering firm based in Birmingham, Alabama. We provide comprehensive electrical design services for commercial and institutional clients across the region. Our small, collaborative team takes pride in delivering high-quality engineering solutions, and we're looking for an organized, detail-oriented Office Manager to keep our operations running smoothly.
 
 
 
 Position Summary
 
 
 
 The Office Manager will serve as the administrative backbone of our firm, overseeing day-to-day office operations including financial processing, supply management, and front-office communications. This role is ideal for a self-starter who thrives in a small-team environment and enjoys wearing many hats.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Prepare and submit client invoices; track outstanding balances and follow up on payments
 </li>
 <li>
 Process accounts payable, including vendor invoices, expense reports, and check runs
 </li>
 <li>
 Manage office supply inventory, place orders, and maintain relationships with vendors
 </li>
 <li>
 Answer and direct incoming phone calls in a professional and friendly manner
 </li>
 <li>
 Maintain organized filing systems for financial records, project documents, and correspondence
 </li>
 <li>
 Assist with general administrative tasks such as scheduling, mail distribution, and office maintenance coordination
 </li>
 <li>
 Support project managers and engineers with administrative needs as they arise
 </li>
 <li>
 Help ensure compliance with record-keeping requirements for a professional engineering firm
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 2+ years of experience in office management, bookkeeping, or administrative support
 </li>
 <li>
 Proficiency in Microsoft Office Suite; experience with accounting software (e.g., QuickBooks) preferred
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Effective written and verbal communication skills
 </li>
 <li>
 Ability to manage multiple priorities independently in a fast-paced, small-office setting
 </li>
 <li>
 Experience in an engineering, architecture, or professional services firm is a plus but not required
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 A supportive, close-knit work environment
 </li>
 <li>
 The opportunity to play a key role in a growing woman-owned business
 </li>
 <li>
 Competitive salary commensurate with experience
 </li>
 <li>
 Benefits including health insurance, PTO, retirement plan
 </li>
 </ul>
 
 
 
</div>

Xcede

<div>
 
 Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 
 
 
 
 
 We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 
 
 
 
 
 You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 
 
 
 
 
 Overview:
 
 
 &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 
 
 &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 
 
 &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 
 
 &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 
 
 &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 
 
 &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 
 
 &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 
 
 &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 
 
 &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 
 
 
 
 
 It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 
 
 
</div>

Confidential

<div>
 
 We are seeking a motivated Office Manager to become a key player in our dynamic team.
 
 
 You will be part of a company that values ownership, innovation and meaningful results. If
 
 
 you thrive on making the workplace efficient, welcoming and aligned with our mission &mdash;
 
 
 this is your chance to step up.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 
 
 Office Operations
 
 
 - Own and oversee all day-to-day office operations, creating an environment where the team
 
 
 can focus on impact
 
 
 - Manage facilities, office maintenance, utilities and other infrastructure to support high
 
 
 performance
 
 
 - Act as the central liaison for vendors, suppliers and service partners &mdash; ensuring our office
 
 
 ecosystem runs smoothly
 
 
 
 
 
 Office Life &amp; Supplies
 
 
 - Ensure the office is always clean, organized, and fully stocked
 
 
 - Maintain office supplies: stationery, equipment, fresh fruit, snacks, and water
 
 
 - Coordinate purchasing and ensure the workspace is functional and future-ready
 
 
 
 
 
 Hospitality &amp; Communication
 
 
 - Welcome guests, clients and partners with warmth and professionalism, reflecting our
 
 
 brand values
 
 
 - Handle incoming and outgoing correspondence, deliveries, mail and courier services
 
 
 promptly
 
 
 - Be the go-to person for anything office-related
 
 
 Team Support &amp; Culture
 
 
 - Plan and organise internal meetings, team events and office gatherings that bring our
 
 
 culture to life
 
 
 - Coordinate travel arrangements and logistics when required
 
 
 - Uphold health, safety and security standards &mdash; helping build a space where people can
 
 
 thrive
 
 
 
 
 
 
 What We're Looking For
 
 
 
 Experience
 
 
 - Previous experience as Office Manager, Administrator or similar role &mdash; you know how to
 
 
 keep things running
 
 
 - Track record of keeping things organized in a fast-paced environment
 
 
 
 
 
 Skills
 
 
 - Excellent organisational skills, with the ability to prioritize, multitask and keep things
 
 
 moving
 
 
 - Strong written and verbal communication in English
 
 
 - Tech-savvy: comfortable using MS Office and other digital tools
 
 
 - Experience managing vendors and suppliers
 
 
 
 
 
 Mindset
 
 
 - Proactive &amp; solutions-oriented: You don't wait to be told &mdash; you see what needs doing and
 
 
 you do it
 
 
 - Detail-oriented: You notice when something is running low and fix it before anyone
 
 
 mentions it
 
 
 - Reliable: A positive, friendly attitude and a strong sense of responsibility &mdash; the office runs
 
 
 best when everyone can rely on you
 
 
 - Independent &amp; collaborative: Comfortable working independently and collaborating across
 
 
 teams in a fast-paced tech-driven company
 
 
 - Growth-oriented: Eager to learn, improve, and grow with the company
 
 
 
 
 
 
 What We Offer
 
 
 
 - Competitive salary
 
 
 - A growing international company with ambitious goals
 
 
 - Opportunity to shape the office culture from the ground up
 
 
 - Collaborative, supportive team environment
 
 
 - Room to grow and take on new responsibilities
 
</div>

Insecta Exterminating

Full Job DescriptionOffice Manager &ndash; Pest Control OperationsJob SummaryThe Office Manager is responsible for overseeing daily administrative and operational functions within a pest control company. This role ensures effective coordination between office staff, field technicians, and customers while supporting scheduling, financial processes, and overall service efficiency.Key Responsibilities&middot; Manage day-to-day office operations, including records management, reporting, supplies, and office equipment.&middot; Serve as the primary point of contact for customer inquiries, service issues, and billing matters.&middot; Coordinate technician schedules, dispatch services, confirm appointments, and manage work orders.&middot; Support financial operations, including invoicing, accounts receivable and payable, deposits, statements, and payroll assistance.&middot; Supervise and support customer service staff, assist with onboarding, and promote effective internal communication.&middot; Maintain accurate customer records, service histories, and operational or financial reports.&middot; Support regulatory compliance, procedural standards, and continuous operational improvement.Required Skills and Competencies&middot; Strong organizational, time management, and problem-solving skills.&middot; Excellent written and verbal communication abilities.&middot; Proficiency with office software, CRM systems, and computer-based tools.&middot; Ability to multitask, maintain attention to detail, and work effectively in a fast-paced environment.&middot; Customer-focused mindset with a high standard of service.&middot; Prior supervisory or management experience preferred.Qualifications&middot; High school diploma or GED required, associate&rsquo;s or bachelor&rsquo;s degree preferred.&middot; Minimum of two years of experience in office management, customer service, or a related administrative role.&middot; Background check and drug screening may be required.&middot; Pest control industry experience is a plus but not required; training provided.STATUS: Hourly/Full-time/Non-exemptJob Type: Full-timeSchedule:<ul><li>8 hour shift</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Administrative experience: 1 year (Required)</li></ul>Work Location: In person

EMA Wellness

Position Title: Office ManagerPosition Overview:The Office Manager will report to the CEO and oversee daily administrative operations, ensuring the workplace runs efficiently by managing staff, coordinating procedures, and maintaining vendor relationships. Key responsibilities will include managing office budgets, supplies, and equipment, purchasing of specific office and project specific needs while supporting HR functions like onboarding, scheduling, and implementing office policies. The Office Manager will work to ensure other employees have what they need to succeed.Core Responsibilities<ul><li>Administrative Operations: organizing all contracts, agreements and company documentation; updating employee records; Managing day-to-day operations, including managing mail, answering phones, and maintaining files.</li><li>Vendor &amp; Facility Management: Overseeing office, equipment, and maintenance; negotiating contracts with vendors and service providers.</li><li>Financial Administration: Handling office budgets, expense tracking, certain purchasing taks, and work with consultants for AP and AR and invoice processing</li><li>Staff Support: Assisting with employee onboarding, training, and maintaining personnel records.</li></ul>&middot; Regularly updating employee health and&middot; Planning company events, such as retreats and holiday parties<ul><li>Office Culture &amp; Safety: Organizing events, team-building activities, and ensuring compliance with safety policies.</li></ul>Key Performance Indicators<ul><li>Office efficiency and organization.</li><li>Budget adherence, receivables kept current</li><li>Employee satisfaction and productivity.</li></ul>Education&middot; Bachelor&rsquo;s degree with MBA or equivalent [SS1]Experience<ul><li>Relevant experience in a small, high growth business</li><li>Experience: Previous experience in office administration or as an office assistant.</li><li>Skills: Exceptional organizational, multitasking, and leadership skills.</li><li>Communication: Strong verbal and written communication for liaising with staff and external partners.</li><li>Technology: Proficiency in Microsoft Office Suite, scheduling tools, and CRM systems.</li></ul>Competencies &amp; Personal Attributes&middot; Leadership &ndash; Ability to lead people and get results through others.&middot; Interpersonal &ndash; Superior interpersonal communication and management skills.&middot; Problem Solving &ndash;Fluency in synthesizing large amounts of complex information into a coherent communication or solution based plan.&middot; Entrepreneurial - Ability to work rapidly both independently and as part of a team in a dynamic environment.&middot; Customer Service &ndash; Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for services and assistance.&middot; Planning/organizing &ndash; Prioritizes and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans.&middot; Oral communication &ndash; Speaks clearly and persuasively in positive or negative situations; listens and obtains clarification when needed; demonstrates group presentation skills; fluent in written and spoken English.&middot; Dependability &ndash; Follows through on requests and instructions; responds to management direction; keeps commitments.&middot; Initiative &ndash; Takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.&middot; Innovation &ndash; Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others attention.&middot; Quality Orientation &ndash; Strong attention to detail; driven by exceeding quality standards.[SS1]I think BA is finePay: $60,000.00 - $80,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Boston, MA 02116

Orion180 Insurance Services, LLC

<div>At Orion180, we don&rsquo;t just stand out for what we do; we shine because of how we do it. Our mission is to deliver an exceptional insurance experience through innovative technology, unparalleled customer service, and a comprehensive suite of products. Our vision is to be the premier global provider of insurance solutions and redefine the insurance industry. 
Orion180 is proud to call three vibrant cities home. Our headquarters on Florida&rsquo;s stunning Space Coast in Melbourne offers an exceptional quality of life, with affordable housing, excellent transportation, and close proximity to major cities like Orlando, Tampa, and Miami. Our Irving, Texas, office places us in a dynamic center of culture, business, and entertainment, keeping us closely connected to innovation and growth. Our Draper, Utah, location, nestled in the heart of the Salt Lake Valley, connects us to a rapidly growing tech ecosystem and provides access to the outdoor lifestyle and natural beauty the region is known for. 
Elevate our workplace experience at Orion180! At Orion180, we are committed to building an environment where employees can do their best work. As we expand into our new Draper, Utah office, we are looking for an Office Manager who will play a key role in establishing and maintaining a welcoming, organized, and productive workplace.
Serving as a central point of support for employees, visitors, and leadership, this role helps create a positive office experience while supporting operational needs across the organization. The Office Manager plays an important role in creating a professional, welcoming, and productive office environment by anticipating needs, managing logistics, and handling time sensitive operational tasks. 
What You&rsquo;ll Do:<ul><li> Professionally represent the company by welcoming all visitors to the office.</li><li> Set up and act as the point of contact for all office services.</li><li> Manage vendor relationships and ensure invoices and services are processed in a timely fashion.</li><li> Oversee procurement and ongoing management of office supplies, equipment, and materials.</li><li> Coordinate with building management and vendors for office maintenance, repairs, and facilities needs</li><li> Manage incoming and outgoing mail, packages, and courier deliveries.</li><li> Help support employee engagement activities and office initiatives.</li><li> Maintain a clean, organized, and professional office environment including reception areas, kitchens, and shared spaces.</li><li> Coordinate conference room scheduling and assist with meeting logistics when needed.</li><li> Format information for internal and external communications such as memos, emails, presentations, and reports.</li><li> Maintain communication with other Orion180 offices to support alignment and operational consistency.</li><li> Act as point person for supplies for maintenance, mailing, shipping, supplies, equipment, bills, and errands.</li><li> Support the office in other various duties and complete projects and special assignments as needed</li></ul><h1 class="jobSectionHeader"> 
What We're Looking For:</h1><ul><li> High School diploma, bachelor&rsquo;s degree preferred.</li><li> 5 years of experience as an Office Manager or similar role.</li><li> Proficient in Microsoft Office.</li><li> Familiarity with online calendars and cloud systems.</li><li> Experience dealing with vendors and coordinating office logistics.</li><li> Strong communication skills via phone, email, and in-person.</li><li> Experience exercising discretion and confidentiality with sensitive company information.</li><li> Excellent organizational skills with an ability to think proactively and prioritize work.</li></ul> 
What's in it for You:
Dynamic Environment: On-site role with a fast-paced and collaborative team culture. Results-driven office where your contributions make a real impact. 
Compensation: Competitive base pay and performance bonuses. 
Career Growth: Mentorship, growth tracks, and professional development. 
Benefits: Medical, dental, vision, 401k, paid holidays, PTO and more! 
The office environment is fast-paced and collaborative. An employee must be willing and able to work their regularly assigned work schedule onsite, and in times of need, be able to work an extended schedule depending on company or departmental needs, project requirements, or customer demands. 
While performing general duties for this position, the employee is regularly required to sit, stand, and/or walk around (including the use of stairs). Other demands include the ability to openly communicate with others by talking, listening, comprehending, and reading; being able to lift light objects (&lt;25 lbs); and using standard office equipment such as computers, printers, and phones. In addition, there is an occasional need to bend, twist, or squat down to open/close cabinets and reach for files or other standard office-type objects.
Orion180 is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. 
Reasonable accommodations are available for qualified individuals with disabilities during the application process. Applicants who need accommodations may email hr@orion180.com to request assistance.</div>

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