office services manager

Kafaat Business Solutions شركة كفاءات حلول الأعمال

<div>
 
 A leading Real Estate Company in Riyadh is seeking an
 
 Office Manager
 
 to support the CEO Office. The selected candidate will be responsible for managing all secretarial and administrative services, ensuring smooth daily operations and maintaining the highest level of professionalism and confidentiality.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Act as the primary point of contact and coordination between the CEO and internal/external stakeholders.
 </li>
 <li>
 Handle day-to-day administrative matters, documents, and visitor interactions independently.
 </li>
 <li>
 Manage CEO&rsquo;s travel arrangements, meeting schedules, and incoming communications.
 </li>
 <li>
 Prepare information, reports, and data required for the CEO&rsquo;s internal and external meetings.
 </li>
 <li>
 Organize and coordinate meetings, including preparing minutes and ensuring follow-up on key actions.
 </li>
 <li>
 Maintain secure and effective filing and data management systems for the CEO office.
 </li>
 <li>
 Ensure office equipment, resources, and logistics are available and well-maintained.
 </li>
 <li>
 Ensure compliance with company policies, standards, and reporting requirements.
 </li>
 <li>
 Contribute to continuous improvement of office systems and practices.
 </li>
 </ul>
 
 Requirements
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in a relevant field.
 </li>
 <li>
 
 3&ndash;5 years of experience
 
 in a similar Office Manager or Executive Assistant role.
 </li>
 <li>
 Advanced proficiency in
 
 Arabic &amp; English
 
 (spoken and written).
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 High sense of urgency, professionalism, and confidentiality.
 </li>
 <li>
 Ability to adapt to a dynamic executive schedule and travel requirements.
 </li>
 </ul>
 
 
</div>

Office Manager

Al Tamimi

<div>Role: Office Manager
Reporting Line: Director of Administration &amp; Head of Office
Requirements &amp; Personal Attributes:
Essential
<ul><li>At least 3 years&rsquo; management or senior administrator experience in a corporate or other significant legal/professional service provider.
</li><li>Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
</li><li>Demonstrated IT skills, including working with document management systems.
</li><li>Strong interpersonal and communication skills, including impeccable oral and written communication skills.
</li><li>Outstanding skills in organisation, research, analysis, problem solving and time management.
</li><li>Demonstrated ability to work under pressure and meet deadlines
</li><li>Leadership skills and ability to work autonomously and as part of a team.
</li><li>High level observance of confidentiality, judgment and discretion.
</li><li>Fluent English
</li><li>Arabic desirable, not essential
</li></ul>Desirable
<ul><li>Previous experience in the Doha, Qatar.
</li><li>Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm
</li></ul>Primary Job Purpose:
Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm&rsquo;s strategic objectives and vision.
 
The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal &amp; external), staff, suppliers and consultants.
 
The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a &ldquo;can do&rdquo; attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.
Duties &amp; Responsibilities:
The Office Manager&rsquo;s core responsibilities include but are not limited to:
<ul><li>Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
</li><li>Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
</li><li>Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
</li><li>Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
</li><li>Coordinating the office&rsquo;s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
</li><li>Ensure all SLA&rsquo;s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
</li><li>Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
</li><li>Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
</li><li>Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
</li><li>Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
</li><li>Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
</li><li>Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm&rsquo;s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
</li><li>Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
</li><li>Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration &amp; Finance)
</li><li>Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
</li><li>Ensures that all matter-related documents are filed on Document Management System.
</li><li>Prompting lawyers to consistently contribute to the Knowledge Bank.
</li><li>Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services)
</li><li>In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance)
</li><li>Ensuring office staff are adhering to firm policies. (Group Compliance)
</li><li>Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk &amp; Compliance Officer. (Group Compliance)
</li><li>Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance)
</li><li>Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance)
</li><li>Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance)
</li><li>Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance)
</li><li>Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance).
</li><li>Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management)
</li><li>Safeguards the safe box containing any office valuables
</li><li>Administers and processes all Petty Cash transactions within the parameters of the firm&rsquo;s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance)
</li><li>Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR &amp; Recruitment).
</li><li>Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations &amp; Office Management)
</li><li>Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development &amp; Events).
</li><li>Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance)
</li><li>Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR &amp; Community Engagement).
</li><li>Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance).
</li></ul>Relationships:
<ul><li>Director of Administration
</li><li>Head of Office
</li><li>Chief Operating Officer
</li><li>Business Services Chiefs
</li><li>Heads of Departments
</li><li>Fee Earners
</li><li>Internal Clients
</li><li>External Clients
</li><li>Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)
</li></ul>Diversity, Equity &amp; Inclusion:
Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</div>

Al Tamimi & Company

<div>
 
 
 Role:
 
 Office Manager
 
 
 
 
 
 
 Reporting Line:
 
 Director of Administration &amp; Head of Office
 
 
 
 
 
 
 Requirements &amp; Personal Attributes:
 
 
 
 
 
 
 
 Essential
 
 
 <ul>
 <li>
 At least 3 years&rsquo; management or senior administrator experience in a corporate or other significant legal/professional service provider.
 </li>
 <li>
 Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
 </li>
 <li>
 Demonstrated IT skills, including working with document management systems.
 </li>
 <li>
 Strong interpersonal and communication skills, including impeccable oral and written communication skills.
 </li>
 <li>
 Outstanding skills in organisation, research, analysis, problem solving and time management.
 </li>
 <li>
 Demonstrated ability to work under pressure and meet deadlines
 </li>
 <li>
 Leadership skills and ability to work autonomously and as part of a team.
 </li>
 <li>
 High level observance of confidentiality, judgment and discretion.
 </li>
 <li>
 Fluent English
 </li>
 <li>
 Arabic desirable, not essential
 </li>
 </ul>
 
 
 
 
 
 Desirable
 
 
 <ul>
 <li>
 Previous experience in the Doha, Qatar.
 </li>
 <li>
 Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm
 </li>
 </ul>
 
 
 
 
 
 Primary Job Purpose:
 
 
 
 
 
 
 Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm&rsquo;s strategic objectives and vision.
 
 
 The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal &amp; external), staff, suppliers and consultants.
 
 
 The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a &ldquo;can do&rdquo; attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 
 
 
 
 The Office Manager&rsquo;s core responsibilities include but are not limited to:
 
 
 <ul>
 <li>
 Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
 </li>
 <li>
 Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
 </li>
 <li>
 Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
 </li>
 <li>
 Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
 </li>
 <li>
 Coordinating the office&rsquo;s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
 </li>
 <li>
 Ensure all SLA&rsquo;s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
 </li>
 <li>
 Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
 </li>
 <li>
 Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
 </li>
 <li>
 Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
 </li>
 <li>
 Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
 </li>
 <li>
 Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
 </li>
 <li>
 Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm&rsquo;s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
 </li>
 <li>
 Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
 </li>
 <li>
 Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration &amp; Finance)
 </li>
 <li>
 Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
 </li>
 <li>
 Ensures that all matter-related documents are filed on Document Management System.
 </li>
 <li>
 Prompting lawyers to consistently contribute to the Knowledge Bank.
 </li>
 <li>
 Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services)
 </li>
 <li>
 In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance)
 </li>
 <li>
 Ensuring office staff are adhering to firm policies. (Group Compliance)
 </li>
 <li>
 Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk &amp; Compliance Officer. (Group Compliance)
 </li>
 <li>
 Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance)
 </li>
 <li>
 Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance)
 </li>
 <li>
 Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance)
 </li>
 <li>
 Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance)
 </li>
 <li>
 Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance).
 </li>
 <li>
 Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management)
 </li>
 <li>
 Safeguards the safe box containing any office valuables
 </li>
 <li>
 Administers and processes all Petty Cash transactions within the parameters of the firm&rsquo;s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance)
 </li>
 <li>
 Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR &amp; Recruitment).
 </li>
 <li>
 Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations &amp; Office Management)
 </li>
 <li>
 Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development &amp; Events).
 </li>
 <li>
 Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance)
 </li>
 <li>
 Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR &amp; Community Engagement).
 </li>
 <li>
 Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance).
 </li>
 </ul>
 
 
 
 
 
 Relationships:
 
 
 
 
 
 <ul>
 <li>
 Director of Administration
 </li>
 <li>
 Head of Office
 </li>
 <li>
 Chief Operating Officer
 </li>
 <li>
 Business Services Chiefs
 </li>
 <li>
 Heads of Departments
 </li>
 <li>
 Fee Earners
 </li>
 <li>
 Internal Clients
 </li>
 <li>
 External Clients
 </li>
 <li>
 Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)
 </li>
 </ul>
 
 
 
 
 
 Diversity, Equity &amp; Inclusion:
 
 
 
 
 
 
 Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 
 
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 
 
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 
</div>

<div>Role: Office Manager
Reporting Line: Director of Administration &amp; Head of Office
Requirements &amp; Personal Attributes:
Essential
<ul><li>At least 3 years&rsquo; management or senior administrator experience in a corporate or other significant legal/professional service provider.
</li><li>Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
</li><li>Demonstrated IT skills, including working with document management systems.
</li><li>Strong interpersonal and communication skills, including impeccable oral and written communication skills.
</li><li>Outstanding skills in organisation, research, analysis, problem solving and time management.
</li><li>Demonstrated ability to work under pressure and meet deadlines
</li><li>Leadership skills and ability to work autonomously and as part of a team.
</li><li>High level observance of confidentiality, judgment and discretion.
</li><li>Fluent English
</li><li>Arabic desirable, not essential
</li></ul>Desirable
<ul><li>Previous experience in the Riyadh, KSA.
</li><li>Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm
</li></ul>Primary Job Purpose:
Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm&rsquo;s strategic objectives and vision.
 
The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal &amp; external), staff, suppliers and consultants.
 
The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a &ldquo;can do&rdquo; attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.
Duties &amp; Responsibilities:
The Office Manager&rsquo;s core responsibilities include but are not limited to:
<ul><li>Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
</li><li>Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
</li><li>Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
</li><li>Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
</li><li>Coordinating the office&rsquo;s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
</li><li>Ensure all SLA&rsquo;s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
</li><li>Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
</li><li>Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
</li><li>Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
</li><li>Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
</li><li>Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
</li><li>Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm&rsquo;s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
</li><li>Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
</li><li>Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration &amp; Finance)
</li><li>Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
</li><li>Ensures that all matter-related documents are filed on Document Management System.
</li><li>Prompting lawyers to consistently contribute to the Knowledge Bank.
</li><li>Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services)
</li><li>In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance)
</li><li>Ensuring office staff are adhering to firm policies. (Group Compliance)
</li><li>Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk &amp; Compliance Officer. (Group Compliance)
</li><li>Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance)
</li><li>Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance)
</li><li>Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance)
</li><li>Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance)
</li><li>Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance).
</li><li>Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management)
</li><li>Safeguards the safe box containing any office valuables
</li><li>Administers and processes all Petty Cash transactions within the parameters of the firm&rsquo;s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance)
</li><li>Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR &amp; Recruitment).
</li><li>Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations &amp; Office Management)
</li><li>Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development &amp; Events).
</li><li>Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance)
</li><li>Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR &amp; Community Engagement).
</li><li>Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance).
</li></ul>Relationships:
<ul><li>Director of Administration
</li><li>Head of Office
</li><li>Chief Operating Officer
</li><li>Business Services Chiefs
</li><li>Heads of Departments
</li><li>Fee Earners
</li><li>Internal Clients
</li><li>External Clients
</li><li>Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)
</li></ul>Diversity, Equity &amp; Inclusion:
Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</div>

MENA Recruit

The Role
 Office Manager – Doha A leading regional law firm is seeking an experienced Office Manager to lead its Doha office. This role is ideal for candidates with a strong background in law firms or professional services, and a minimum of 5 years’ experience managing operations in the GCC. Role Overview: The Office Manager will oversee daily office operations, support senior stakeholders, and manage business services staff to ensure a professional, efficient, and compliant working environment. Key Responsibilities: • Manage office operations, facilities, vendors, and administrative staff • Oversee budgeting, procurement, and cost control • Coordinate immigration, licensing, and regulatory compliance • Support onboarding, relocations, and HR processes • Foster a positive and engaged office culture • Ensure alignment with firm policies and local regulations
 
Requirements
 <ul>
<li>Minimum 5 years’ experience in office management within a law firm or professional services environment • Prior experience working in the GCC • Arabic and English fluency required • Strong leadership, communication, and organizational skills • Familiarity with local legal/regulatory procedures is a plus Salary: Up to QAR 25,000 per month (negotiable based on experience)</li>
</ul>
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Talent 360 ME

<div>
 We are currently seeking a dynamic and experienced
 
 Office Manager
 
 to oversee the daily administrative operations of our office in New Cairo. The ideal candidate will be organized, resourceful, and highly presentable with a strong command of English. You will play a key role in maintaining a smooth and efficient work environment and acting as a liaison between departments, vendors, and clients.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Administrative Oversight: Ensure efficient office operations including facility maintenance, equipment, supplies, mail, and errands.
 </li>
 <li>
 Scheduling &amp; Coordination: Manage calendars, schedule meetings, and coordinate internal/external events.
 </li>
 <li>
 Office Layout &amp; Supplies: Maintain office layout and appearance; handle orders for stationery and equipment.
 </li>
 <li>
 Policy &amp; Compliance: Assist HR in updating and enforcing office policies and procedures.
 </li>
 <li>
 Vendor Management: Handle contracts and invoices for vendors, service providers, and landlords.
 </li>
 <li>
 Budget Management: Monitor and report office-related budgets and expenses.
 </li>
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 Employee Support: Greet and assist visitors; act as a point of contact for clients and team members.
 </li>
 <li>
 Onboarding: Support onboarding of new employees and ensure a smooth integration process.
 </li>
 <li>
 Facility Liaison: Coordinate with cleaning, catering, and security services.
 
 
 
 </li>
 </ul>
 
 Candidate Requirements
 
 
 
 ✅
 
 Education &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field.
 </li>
 <li>
 Strong written and spoken English is a must.
 </li>
 <li>
 High level of professionalism and presentability.
 
 
 
 </li>
 </ul>
 ✅
 
 Experience
 
 
 
 <ul>
 <li>
 2&ndash;4 years of proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
 </li>
 <li>
 Previous experience in construction or real estate development is highly preferred.
 </li>
 <li>
 Proficiency in MS Office (especially Excel &amp; Outlook).
 </li>
 <li>
 Familiarity with office machines (printers, scanners, etc.).
 </li>
 <li>
 Knowledge of email scheduling tools (e.g., Boomerang, Email Scheduler).
 
 
 
 </li>
 </ul>
 ✅
 
 Key Competencies
 
 
 
 <ul>
 <li>
 Excellent time management and organizational skills.
 </li>
 <li>
 Strong communication and interpersonal abilities.
 </li>
 <li>
 Ability to multitask and work under pressure.
 </li>
 <li>
 Problem-solving mindset and attention to detail.
 </li>
 <li>
 Creativity and initiative to improve office procedures.
 
 
 
 </li>
 </ul>
 
 Preferred Profile
 
 
 
 <ul>
 <li>
 Gender: Female candidates preferred
 </li>
 <li>
 Age: Preferably between 27&ndash;30
 </li>
 <li>
 Location: Residing near New Cairo
 </li>
 <li>
 Job Title: Office Manager Location: Sodic EDNC, New Cairo Working Hours: Sunday &ndash; Thursday, 9:00 AM &ndash; 5:00 PM Start Date: ASAP
 </li>
 </ul>
</div>

Office Manager - construction indusrty

Savills Middle East

<div>
 
 The Role
 
 
 
 The Office Manager plays a pivotal role in ensuring the efficient and seamless operation of our Egypt office, overseeing all administrative functions to support a dynamic and productive environment. We are looking for a proactive and resourceful individual with exceptional organizational, IT, and communication skills, as well as a positive, solution-oriented mindset. As the central point of coordination, the Office Manager will be responsible for creating a well-organized, high-functioning workplace that enables our team to thrive.
 
 
 Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 Serve as the primary contact for visitors, manage phone inquiries, and handle office correspondence.
 </li>
 <li>
 Oversee meeting room bookings and maintain a clean, well-equipped environment.
 </li>
 <li>
 Track office supplies, coordinate equipment maintenance, and manage parking logistics.
 </li>
 <li>
 Ensure health and safety compliance, cleanliness, and office organization.
 </li>
 <li>
 Maintain vendor relationships, negotiate contracts, and manage petty cash and supplier payments.
 </li>
 <li>
 Arrange staff travel, including flights, visas, and handle courier services.
 </li>
 <li>
 Assist with onboarding new hires and set up their workspaces and access cards.
 </li>
 <li>
 Plan employee engagement activities and support event logistics for meetings.
 </li>
 <li>
 Track employee milestones and coordinate with HR for special orders.
 </li>
 <li>
 Create and edit documents, presentations, and reports as needed.
 </li>
 <li>
 Manage office access codes, security protocols, and conduct storeroom audits.
 </li>
 <li>
 Support department heads with administrative tasks and manage ad-hoc projects.
 </li>
 <li>
 Cover responsibilities of office assistants during their absence.
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 Fluent English speaker.
 </li>
 <li>
 10 years&rsquo; relevant office experience / general office administration
 </li>
 <li>
 Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
 </li>
 <li>
 Strong communication and customer service skills
 </li>
 <li>
 Presentable and confident demeanour
 </li>
 <li>
 Experience of managing and maintaining database systems and record keeping systems
 </li>
 <li>
 Preferably experience of managing external contracts/ liaising with suppliers
 </li>
 <li>
 Sound experience of organising corporate events (e.g. sourcing and booking of venues)
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

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