office services manager

Bechtel

<div><p><b>Requisition ID: </b><b>288543</b></p><ul><li><b>
Relocation Authorized: </b><b>National - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: Riyadh</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><p>
Bechtel Mining and Metals offers engineering, procurement, and construction services for customers in the mining sector across multiple commodities including Iron Ore, Bauxite, Alumina, Aluminium, Copper, Gold, Coal, Lithium and Rare Earths markets.</p><p>
Headquartered in Santiago, Chile, the M&amp;M global business unit also has offices in Brisbane, Perth and Adelaide in Australia along with execution units in the United States, Peru, Kingdom of Saudi Arabia, India and other project locations around the world.</p><p>
To support ongoing and future project delivery, Bechtel is currently seeking a Office Services Manager to join the team at our sites in GCC countries (Arab states: Oman, Saudi Arabia, and the United Arab Emirates).</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p>
In this role, you will plan and coordinate facility office designs, space allocation and moves, write procedures and instructions, provide guidance to administrative personnel, and stay informed of developments in technology, equipment, software applications, programs, and processes. Your input will help develop and implement new or improved systems and procedures for the facility.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Plans and coordinates detailed phases of the facilities office designs, construction, major moves, renovation activities, space allocation, furniture and equipment control and disbursement, requiring substantial judgment and experience.
</li><li>Develops and implements new or improved systems and procedures
</li><li>Writes procedures and application instructions
</li><li>May provide input to subcontractors and suppliers
</li><li>Provides guidance and/or direction to administrative support personnel.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><p>
Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Proficiency and experience in budget management and preparation of work plans.</li><li>
Knowledge of Bechtel, Government and industry standards, practices, and regulatory requirements related to facility management, office services, and records and information management.</li><li>
Demonstrated leadership ability, including proven success in managing multiple work priorities, driving process improvements, and developing and executing long term plans.</li><li>
Working knowledge in various O&amp;AS disciplines, including knowledge of O&amp;AS policies and programs preferred.</li><li>
Ability to interface effectively with all levels of a diverse, global organization and to make presentations to senior managers, committees, or large gatherings as necessary.</li><li>
Must have the ability to address the concerns of all levels of Bechtel employees and to resolve problems or issues.</li><li>
An experienced senior manager with previous oversight responsibilities directing the activities mentioned above.</li><li>
Candidate must have demonstrated leadership capabilities, with an emphasis on quality, team building, and work process improvement.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Office Services Manager

VGA Holdings

<p>Office Manager Job Description</p><p><b>Summary:</b> The Office Manager is responsible for the overall organization, maintenance, and administrative support of the office environment. This role ensures office operations run smoothly and efficiently, creating a productive and pleasant work setting for all employees.</p><p><b>Reporting To:</b> Head of Operations, HR Manager, or CEO/Executive Director</p><p><b>Key Responsibilities</b></p><p><b>1. Office Administration &amp; Management</b></p><ul><li><b>Daily Operations:</b> Oversee and manage all general administrative activities, ensuring efficient and effective office function.</li><li><b>Correspondence:</b> Manage incoming/outgoing mail, courier services, and act as the primary point of contact for external communication.</li><li><b>Record Keeping:</b> Maintain organized filing systems (physical and digital) for administrative records, vendor contracts, and compliance documentation.</li><li><b>Budget Support:</b> Manage the office supply budget, track expenditures, and process invoices and expense reports related to office operations.</li></ul><p>2. Facilities &amp; Maintenance</p><ul><li><b>Maintenance Coordination:</b> Schedule and supervise office repairs, maintenance, and cleaning services, ensuring a safe and clean working environment.</li><li><b>Equipment:</b> Manage all office equipment (printers, copiers, phone systems), ensuring they are functional, maintained, and stocked with necessary supplies.</li><li><b>Space Management:</b> Oversee the organization of common areas, meeting rooms, and kitchen facilities.</li><li><b>Security &amp; Access:</b> Manage office security systems, issue access badges, and handle key management.</li></ul><p>3. <b>Supply &amp; Inventory Management</b></p><ul><li><b>Procurement:</b> Monitor and maintain inventory of office supplies, kitchen stock, and equipment, placing orders as needed while seeking cost-effective vendors.</li><li><b>Asset Tracking:</b> Maintain an accurate inventory list of company property, furniture, and IT peripherals.</li></ul><p>4. <b>HR &amp; Staff Support</b></p><ul><li><b>Onboarding/Offboarding Logistics:</b> Coordinate logistical needs for new hires (setting up workstations, ordering equipment, managing desk assignment) and handle offboarding logistics for departing staff.</li><li><b>Travel Coordination:</b> Arrange and book domestic and international travel, accommodation, and ground transportation for staff as required.</li><li><b>Event Planning:</b> Organize and coordinate internal and external company events, meetings, catering, and staff social activities.</li></ul><p>5. <b>Vendor &amp; Guest Relations</b></p><ul><li><b>Front-of-House:</b> Serve as the professional and welcoming first point of contact for all visitors, clients, and guests.</li><li><b>Vendor Liaison:</b> Manage and maintain relationships with building management, cleaning services, catering companies, and other office vendors.</li></ul><p><b>Required Qualifications &amp; Skills</b></p><p><b>Qualifications:</b></p><ul><li>High School Diploma required; Associate's or Bachelor's Degree in Business, Administration, or a related field is highly preferred.</li><li>Minimum of <b>3+ years of experience</b> in an office management, administrative assistant, or equivalent role.</li></ul><p>Core Skills</p><ul><li><b>Organizational Mastery:</b> Exceptional planning, time management, and organizational skills with meticulous attention to detail.</li><li><b>Communication:</b> Excellent verbal and written communication skills with a professional demeanor.</li><li><b>Problem-Solving:</b> Proactive and resourceful approach to quickly resolving office issues.</li><li><b>Technical Proficiency:</b> High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software or scheduling tools.</li><li><b>Discretion:</b> Proven ability to handle sensitive information and maintain strict confidentiality.</li></ul><p><b>Must be able to join immediately**</b></p><p>Interested candidates can share their CV to info@vgaholdings.com or can message on WhatsApp +973 66621566 (No calls)</p><p>Job Type: Full-time</p><p>Pay: BD300.000 - BD800.000 per month</p><p>Ability to commute/relocate:</p><ul><li>Manama: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Office Manager

Hosuk Travel

<div><p>At <b>Hosuk Travels</b>, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive <b>Office Manager</b> to join our team in <b>Riyadh</b>. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Supervise day-to-day office operations and administrative functions.</li>
<li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li>
<li>Maintain office supplies, equipment, and vendor relationships.</li>
<li>Oversee scheduling, meetings, and internal communication between teams.</li>
<li>Prepare and maintain company records, reports, and documentation.</li>
<li>Assist in budgeting, expense tracking, and financial reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Support HR processes including recruitment, onboarding, and employee engagement.</li>
<li>Handle confidential documents and correspondence securely.</li>
<li>Foster a positive and efficient office culture.</li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager or similar administrative role.</li>
<li>Strong leadership, organizational, and multitasking abilities.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li>
<li>Experience in travel or tourism industry is a plus.</li>
</ul>
<p>At <b>Hosuk Travels</b>, we value efficiency, teamwork, and professionalism. Joining our <b>Riyadh</b> office as an <b>Office Manager</b> provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.</p></div>

PATTERN

<div><div><div>Pattern is a leading eCommerce accelerator with offices across the globe offering outsourced marketplace and ecommerce management services for brands worldwide. The Pattern Ecommerce Acceleration Platform leverages AI-powered technology, industry expertise, and global distribution, logistics, and fulfilment services to help quality brands scale profitably on their own websites and through hundreds of marketplaces. Pattern works with some of the most recognized brands such as Thorne, Naturelo, Marshall, Nutricost, MegaFood, TIGI, Hair Burst and Sage and it ranks among the top 5 Amazon sellers globally. Pattern is expanding and we are looking an Office Manager to join the team.<br>
</div><div></div><br>
<div>The Office Manager is responsible for creating a safe and inviting office area. They primarily are responsible for answering phone calls, managing conference rooms, greeting visitors and employees, and aiding in other administrative tasks.</div></div>
<div><div><h3 class="jobSectionHeader"><b>Essential Duties and Responsibilities
</b></h3><ul><li><ul><li>Welcome and host visitors</li><li>
Create and maintain a safe, clean, and inviting reception area</li><li>
Prepare office spaces and conference rooms as needed</li><li>
Answer, screen, and forward incoming phone calls</li><li>
Organise and schedule appointments</li><li>
Track office supply inventory and engage new suppliers</li><li>
Receive all incoming mail and packages</li><li>
Manage executive and conference room calendars</li><li>
Collaborate with building manager regarding events, culture, and other issues</li><li>
Assists other departments with clerical needs</li></ul></li></ul></div></div>
<div><div><h3 class="jobSectionHeader"><b>What do I need to thrive in this role?</b></h3><ul><li><ul><li>
A High School Diploma or GED</li><li>
Experience in an administrative support role</li><li>
Positive attitude and friendly demeanor</li><li>
Exceptional attention to detail</li><li>
Outstanding verbal and written communication skills</li><li>
Excellent computer literacy, including Microsoft Office products</li><li>
Self-motivation, amazing organizational skills, and ability to multitask</li></ul></li></ul></div></div>
<div><div><b>We are looking for individuals who are:</b></div><div><b>
Game Changers</b>- A game changer is someone who looks at problems with an open mind and shares new ideas with team members, regularly reassesses existing plans and attaches a realistic timeline to goals, makes profitable, productive, and innovative contributions, and actively pursues improvements to Pattern&rsquo;s processes and outcomes.</div><div><b>
Data Fanatics</b>- A data fanatic is someone who recognizes problems and seeks to understand them through data, draws unbiased conclusions based on data that lead to actionable solutions, and continues to track the effects of the solutions using data.</div><div><b>
Partner Obsessed</b>- An individual who is partner obsessed clearly explains the status of projects to partners and relies on constructive feedback, actively listens to partner&rsquo;s expectations and delivers results that exceed them, prioritises the needs of your partners, and takes the time to create a personable experience for those interacting with Pattern.</div><div><b>
Team of Doers</b>- Someone who is a part of team of doers uplifts team members and recognizes their specific contributions, takes initiative to help in any circumstance, actively contributes to supporting improvements, and holds themselves accountable to the team as well as to partners.</div><div></div><div><b><br>
What is the hiring process?</b></div><div>
An initial phone interview with Pattern&rsquo;s talent acquisition teamA video interview with a hiring managerA 2nd stage video interview with a presentationA final interview with the MENA General Manager</div></div>
<div><div>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div></div></div>

Redeemer Lutheran Church and School

<p><b>Job Overview</b><br/>We are seeking a highly organized Office Manager to lead the daily operations of our Church office environment. This pivotal role involves overseeing administrative functions. This person will have primary responsibility for secretarial and administrative duties in the church office. The person in this position should provide assistance to the other staff and church volunteers in the ministry programs of our congregation.</p><p><b>Duties</b></p><ul><li>Primary reception person for the church, telephone, mail, assisting visitors and coordinate office coverage.</li><li>Maintain a church calendar with assistance from other church staff.</li><li>Operate all office equipment. See that all office equipment is properly maintained.</li><li>Prepare and assemble regular reports and documents for worship, boards, and meetings.</li><li>Prepares worship media.</li><li>Submit information for member communications to the website, shut-ins, and emails.</li><li>Maintain church membership records and database, enter information on attendance, communion, and class attendance.</li><li>Maintain an appropriate inventory of office and worship supplies, and purchase items as needed.</li><li>Prepare schedules for ushers, greeters, elders, acolytes, librarians, bus schedule and serving groups. Communicate reminders to these people as appropriate.</li><li>Assign and maintain the necessary keys and cards for the church security systems.</li><li>Assist other staff and volunteers as needed.</li><li>Perform other tasks and duties as assigned.</li></ul><p><b>Qualifications</b></p><ul><li>Must relate well with people, be willing to serve, and be accommodating to all people coming into the church office.</li><li>Absolute confidentiality is required for all church records, conversations held in the church office, and in all verbal and written communications.</li><li>A working knowledge and understanding of the Bible, Christian Theology, Worship Services, and how a church operates.</li><li>Responsive to change and updating of office systems and procedures.</li><li>Computer and technology skills, including Word, Excel, and database management, and newer applications and systems.</li></ul><p>Job Types: Full-time, Part-time</p><p>Base Pay: $16.00 - $19.00 per hour</p><p>Work Location: In person</p>

AMZ Group

Dubai<br> 
 Office Manager <br> <div>
 <strong>Job Type:</strong>
 Full Time<br> </div>
 <div>
 <strong>Required Language:</strong>
 English, Russian</div><div><br></div>

Zahr Freighters

<div><p>At <b>Zahr Freighters</b>, we are committed to delivering reliable logistics and freight management solutions backed by strong organizational efficiency. We are seeking a skilled and proactive <b>Office Manager</b> to join our team in <b>Dubai</b>. The ideal candidate will oversee administrative operations, manage office resources, and support smooth coordination across departments to ensure a productive work environment.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Oversee daily office operations and ensure efficient workflow across all departments.</li>
<li>Supervise administrative staff and assign tasks to maintain operational excellence.</li>
<li>Manage office supplies, procurement, and vendor relationships.</li>
<li>Coordinate meetings, schedules, and communication between internal teams and external partners.</li>
<li>Prepare and maintain company records, reports, and documentation.</li>
<li>Assist in budgeting, expense tracking, and financial reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Support HR and recruitment processes, including onboarding and employee engagement activities.</li>
<li>Handle correspondence, filing systems, and confidential documents securely.</li>
<li>Promote a positive and organized office culture.</li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager or in a similar administrative role.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent communication and leadership abilities.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li>
<li>Ability to handle confidential information with professionalism.</li>
<li>Experience in the logistics or shipping industry is an advantage.</li>
</ul>
<p>At <b>Zahr Freighters</b>, we believe that efficiency and teamwork are the foundation of success. Joining our <b>Dubai</b> office as an <b>Office Manager</b> offers an excellent opportunity to contribute to a dynamic organization that values precision, accountability, and operational excellence.</p></div>

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