office services manager

Veterans Choice Services LLC

Office Manager &ndash; Veterans Choice Services, LLC (Phoenix, AZ)Pay: $35 &ndash; $40 per hour + Monthly Insurance StipendJob Type: Full-Time | On-Site | Fast-Growing CompanyAbout Veterans Choice Services, LLC Veterans Choice Services, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in government contracting and facility maintenance services, including grounds management, concrete and asphalt work, irrigation, janitorial, and related operations. We pride ourselves on excellence, integrity, and reliability &mdash; delivering projects that honor commitments and exceed expectations.As we continue to grow rapidly, we are seeking a detail-oriented and tech-savvy Office Manager to strengthen our operations and ensure smooth financial and administrative performance.Position SummaryThe Office Manager will be the administrative and operational hub of Veterans Choice Services. This role manages payroll, invoicing, vendor coordination, and financial reporting while supporting the owner and ensuring all office processes run efficiently. You&rsquo;ll be handling a wide range of administrative and accounting tasks in a dynamic contracting environment &mdash; perfect for someone who thrives on organization, accuracy, and teamwork.Key ResponsibilitiesManage time &amp; attendance systems, ensuring accurate payroll and employee records. Process payroll and maintain compliance with labor regulations. Utilize QuickBooks for billing, invoicing, accounts payable, and accounts receivable. Create and manage spreadsheets and reports for contract tracking, job costing, and financial analysis. Contact and coordinate with vendors and subcontractors &mdash; quotes, invoices, and follow-upSupport contract administration and maintain all documentation and compliance records. Assist with insurance, benefits, and HR-related tasks as needed. Maintain organized digital and physical filing systems. Provide executive support to the owner on day-to-day operations and special projectsQualifications&#9989; Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)&#9989; Skilled in QuickBooks for billing, invoicing, and financial tracking&#9989; Strong ability to create and manage spreadsheets and reports&#9989; Experience with payroll and timekeeping systems&#9989; Excellent communication and organizational skills&#9989; High attention to detail and ability to manage multiple priorities&#9989; Minimum 3&ndash;5 years of experience in an office management or administrative accounting role&#9989; Advanced English fluency (written and verbal)Preferred Traits: Self-motivated and proactive &mdash; able to identify and solve problems independently. Comfortable in a fast-paced, growing environment. Demonstrates integrity, accountability, and reliability. Interest or background in construction, contracting, or government services is a plus.Compensation &amp; Benefits$35 &ndash; $40 per hour, based on experienceMonthly Insurance StipendGrowth opportunities as the company expandsWork with a veteran-owned, mission-driven teamJob Type: Full-timePay: $35.00 - $40.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Office Manager

Mondia Group

<div>About the Job:
Keep the office running smoothly by carrying out a range of administrative and managerial tasks. Ensure effectiveness on a day-to-day basis.
Responsibilities:<ul><li>
Manage the MD's agenda to schedule appointments and answer or redirect routine enquiries from internal or external sources.</li><li>
Organize and schedule appointments, meetings and take MOM from MD as directed.</li><li>
Provide and administrate support for MD as directed.</li><li>
Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems, developing intra-office communication protocols.</li><li>
Compile and track office budget expenses, gather the needed quotations and ensure proper recons are done monthly.</li><li>
Purchase and control office/ IT supplies.</li><li>
Liaise with the building management for office renovation regularly.</li><li>
Prepare travel arrangements, such as visa applications, booking flights, cars, and making hotel reservations.</li><li>
Write letters and emails on behalf of other office staff.</li><li>
Organize company events or conferences as directed.</li><li>
Obtain required signatures and organize delivery of confidential documents.</li><li>
Handle confidential information and maintain the security of records and files.</li><li>
Manage reception duties.</li><li>
Comply with Mondia policies and procedures and support Mondia mission and vision.</li><li>
Perform other job-related duties as assigned by direct manager.</li></ul>
Requirements<ul><li>
Manage the MD's agenda to schedule appointments and answer or redirect routine enquiries from internal or external sources.</li><li>
Organize and schedule appointments, meetings and take MOM from MD as directed.</li><li>
Provide and administrate support for MD as directed.</li><li>
Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems, developing intra-office communication protocols.</li><li>
Compile and track office budget expenses, gather the needed quotations and ensure proper recons are done monthly.</li><li>
Purchase and control office/ IT supplies.</li><li>
Liaise with the building management for office renovation regularly.</li><li>
Prepare travel arrangements, such as visa applications, booking flights, cars, and making hotel reservations.</li><li>
Write letters and emails on behalf of other office staff.</li><li>
Organize company events or conferences as directed.</li><li>
Obtain required signatures and organize delivery of confidential documents.</li><li>
Handle confidential information and maintain the security of records and files.</li><li>
Manage reception duties.</li><li>
Comply with Mondia policies and procedures and support Mondia mission and vision.</li><li>
Perform other job-related duties as assigned by direct manager.</li></ul>
Technical Competencies/Education<ul>
<li>BA in Business Administration or any related field.</li>
<li>Very Good knowledge of MS Office</li>
<li>Excellent command of English and Arabic</li>
<li>Very Good reporting skills</li>
</ul>Benefits<ul>
<li>Opportunity to work for a dynamic international company with a flat hierarchical structure, where your voice matters and your impact is seen.</li>
<li>The company will contribute up to EUR 25 per month towards staff perks</li>
<li>A company bonus scheme applicable as per the bonus scheme rules</li>
<li>EUR equivalent salaries paid in EGP</li></ul></div>

Office Manager (6-month maternity cover)

Bechtel

<div>Requisition ID: 288595<ul><li>
Relocation Authorized: National - Family</li><li>
Telework Type: Full-Time Office/Project</li><li>
Work Location: Chennai</li></ul><div><div><div><h2 class="jobSectionHeader"> 
Extraordinary teams building inspiring projects:</h2></div><div>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.
Bechtel&rsquo;s India offices support the execution of projects and services around the world. Working seamlessly with Bechtel&rsquo;s global business units, project sites, customers, and suppliers, our teams have delivered more than 125 projects since 1994. With offices in Gurgaon, Vadodara, and Chennai there are exciting career opportunities for candidates who are passionate about delivering projects that make a lasting, meaningful difference for people and communities around the world.</div></div><div><div><h2 class="jobSectionHeader">
Job Summary:</h2></div><div>
Assisting the Manager of Office Services in managing the administrative services at Chennai branch. Having knowledge of ISO standards applicable on an office facility, with highest level of commitment to safety and ethical behavior.</div></div><div><div><h2 class="jobSectionHeader">
Job Dimensions:</h2></div><div>
Supervision Received<ul><li>
Receives general operational direction from assigned manager(s)/Supervisor. Self-starter, requiring minimum guidance or supervision / works independently. Functionally reporting to Manager of Office services.</li></ul>
Supervision Exercised<ul><li>
Provide operational and/or functional support to other staff members on administrative matters. Supervise and manage the IFM service provider for their efficient execution of services as per the SLA</li></ul>
Contacts<ul><li>
Employees and outside individuals in receiving calls and visitors, making travel/meeting arrangements, and executing other duties</li><li>
Vendors, Clients, company management and jobsite personnel</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Major Responsibilities:</h2></div><div><ul><li>
Preferred to have prior experience in setting up of a new facility, which would involve coordinating construction activities, management of temporary office space and ensuring all safety standards have been established before start of operations.</li><li>
Ensuring 24x7 availability of facilities with zero break downs of services (viz. Space Allocation, Utilities, Housekeeping Services, Pantry &amp; Cafeteria etc.)</li><li>
Managing office service contracts, ensuring timely renewals, and tracking performance of the deliverables by vendors.</li><li>
Responsible for implementation of BIPL Safety &amp; Security Standard thus ensuring a safe &amp; secure office premises.</li><li>
Keeping track of all office expenses and procurement.</li><li>
Liaison with government and non-government agencies, as may be required from time to time.</li><li>
Tie-up with hotel for visitor&rsquo;s accommodation and transport agency for local commute.</li><li>
Coordinating legal &amp; statutory compliances applicable on Chennai Office.</li><li>
Preparing MIS reports</li><li>
Coordinating and managing celebrations of events as directed by the management.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Education and Experience Requirements:</h2></div><div><ul><li>
Qualification: Graduate with Proficiency in Microsoft Applications. In-depth in MS Excel/MS word/Power point</li><li>
Strong organizational and multi-tasking skills</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Required Knowledge and Skills:</h2></div><div><ul><li>
Good Knowledge of written and spoken English, Tamil &amp; Hindi.</li><li>
Collaborative &amp; Customer Centric</li><li>
Good Communication Skills</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Total Rewards/Benefits:</h2></div><div>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</div></div><div><div><h2 class="jobSectionHeader">
Diverse teams build the extraordinary:</h2></div><div>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</div></div></div> 
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com</div>

Senior Office Services Assistant

Big Little Kids Childcare Center LLC

<div>Benefits: 
<ul><li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Paid time off</li>
</ul> 
Benefits/Perks 
<ul>
<li>Flexible Scheduling</li>
<li>Competitive Compensation</li>
<li>Careers Advancement</li>
</ul> 
Job Summary 
We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. 
 
 
Responsibilities 
<ul>
<li>Maintain calendar of appointments and meetings</li>
<li>Design the office layout with efficiency and organization in mind</li>
<li>Collaborate with human resources to create, update, and maintain office procedures</li>
<li>Maintain office equipment in good working order with the assistance of the IT department</li>
<li>Pay and record invoices</li>
<li>Negotiate contracts and pricing with vendors and service providers</li>
<li>Accurately maintain general office budget</li>
</ul> 
Qualifications 
<ul>
<li>High school diploma/GED required, some college preferred</li>
<li>Previous experience as an Office Manager or similar position preferred</li>
<li>Understanding of office equipment, systems, and procedures</li>
<li>Skilled in Microsoft Office, Excel, and Outlook</li>
<li>Excellent time management skills and ability to prioritize multiple tasks</li>
<li>Strong problem-solving skills and attention to detail</li>
<li>Excellent verbal and written communication skills</li></ul></div>

Jurisnexa Global Legal & Associoates

The Office Manager is responsible for overseeing the daily operations of the office to ensure efficiency, organisation, and smooth workflow. This role involves supervising administrative staff, managing office resources, and supporting management in creating a productive work environment.Key Responsibilities<ul><li>Oversee and coordinate daily office operations, including scheduling, correspondence, and record-keeping.</li><li>Supervise, train, and support administrative staff.</li><li>Manage office supplies, inventory, and vendor relationships.</li><li>Ensure office equipment is properly maintained and functioning.</li><li>Prepare reports, presentations, and data analysis as requested.</li><li>Handle incoming and outgoing communications, including emails, calls, and mail.</li><li>Support HR with onboarding, attendance tracking, and employee record maintenance.</li><li>Assist in budgeting, expense tracking, and invoice processing.</li><li>Maintain a clean, safe, and professional office environment.</li><li>Develop and implement office policies and procedures to improve efficiency.</li></ul>Qualifications &amp; Skills<ul><li>Proven experience as an Office Manager, Administrative Manager, or similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.</li><li>Knowledge of basic accounting and HR practices is an asset.</li><li>Problem-solving skills and the ability to handle sensitive information with discretion.</li><li>Minimum 2-year work experience in same field.</li></ul>Job Types: Full-time, PermanentPay: &#8377;15,000.00 - &#8377;45,000.00 per monthBenefits:<ul><li>Commuter assistance</li><li>Food provided</li></ul>

Vantage Construction

<div>Description: 
The Office Manager is responsible for the general administrative functions and activities of the office. The Office Manager maintains the overall office by providing the products and services needed to support colleagues who are committed to excellence in their deliverables.
Essential Duties and Responsibilities
Reception &amp; Communication<ul><li>Answers the main phone line, screens calls, and greets guests.</li><li>Manages the company&rsquo;s main email address, forwarding appropriate messages.</li><li>Records management meeting minutes and prepares agendas.</li><li>Sets up conference rooms for meetings.</li></ul>
Mail &amp; Office Supplies<ul><li>Receives and sorts all incoming and outgoing mail and packages.</li><li>Maintains inventory of office supplies; orders new supplies as needed.</li><li>Researches and recommends cost-effective vendors.</li><li>Reviews invoices related to office management responsibilities.</li></ul>
Office Environment &amp; Facilities<ul><li>Maintains common office spaces (breakroom, coffee station, conference rooms, lobby, collaboration stations).</li><li>Manages the physical office space by interfacing with property management, building engineers, and security.</li><li>Coordinates maintenance of office equipment.</li><li>Assist with office relocation.</li></ul>
Event &amp; Marketing Coordination<ul><li>Plans and coordinates office events.</li><li>Gathers marketing materials for potential clients.</li><li>Orders marketing and promotional materials.</li></ul>
Project Support<ul><li>Assists with project start-up by collecting subcontractor safety manuals and MSDS for the superintendent.</li><li>Maintains supplies for superintendent (e.g., first aid kits, hard hats, signage).</li><li>Assists with project close-out by collecting and sending project information to owners.</li></ul>
Technology &amp; Equipment Management<ul><li>Coordinates with third-party IT vendor for email setup, server issues, and procurement of devices.</li><li>Manages the company&rsquo;s cell phone account with T-Mobile.</li><li>Manages company vehicle fleet.</li></ul>
Employee Onboarding &amp; Offboarding<ul><li>Onboards new employees with equipment, workspace, vehicles, office keys, etc.</li><li>Collects equipment from exiting employees.</li></ul>
Social Media Management<ul><li>Manages the company&rsquo;s social media presence by creating, scheduling, and posting content across platforms (LinkedIn, Instagram, Facebook).</li><li>Collaborates with internal teams to gather updates, photos, and newsworthy content.</li><li>Monitors engagement and analytics; responds to comments and messages.</li><li>Ensures brand consistency and professionalism in all social media communications.</li><li>Coordinates with marketing vendors or consultants for social media campaigns and strategy.</li></ul>
Requirements: 
Qualifications
Associates Degree from an accredited college or university with major course work in Business Administration or closely related field.
The incumbent must have 3 to 5 years&rsquo; experience in customer service and general administration.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with Publisher and Procore is a plus.
Experience managing social media accounts for a business or organization, including content creation and analytics.
Experience with creative platforms such as Canva, Gamma, or similar platforms.
Experience with AI presentation and writing tools.
Skilled at handling multiple tasks and projects simultaneously with a reputation for being accurate, responsive, and well organized.
Strong self-starter with excellent verbal communication and interpersonal skills within cross functional teams.
Ability to calculate figures and amounts.
Ability to maintain discretion and confidentiality.
Experience working in the commercial construction industry preferred.
Competencies
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Customer Service - Responds promptly to needs; Solicits feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Uses reason even when dealing with emotional topics.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Written and Verbal Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret documents such as safety rules, operating and maintenance instructions. Ability to speak effectively with clients and staff.
Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work for this role is typically performed in a climate-controlled office environment and the noise level in the work environment is usually quiet.
Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</div>

Samaya Investment Company

<div>
 
 
 About Us
 
 
 
 Samaya Investment is a leading company in developing and managing cultural projects locally and internationally, with 20+ years of expertise in museums, exhibitions, events, and major festivals.
 
 
 
 
 
 
 Job Title: CEO Office Manager
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 Department:
 
 Office of the CEO
 
 
 
 Reports To:
 
 Chief Executive Officer
 
 
 
 
 
 
 Role Purpose
 
 
 
 The CEO Office Manager plays a critical role in supporting the Chief Executive Officer by ensuring the smooth operation of the executive office. This includes managing daily activities, coordinating across departments, representing the CEO in selected meetings, and handling sensitive communications with the utmost professionalism and confidentiality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Support
 
 
 <ul>
 <li>
 Act as the primary liaison between the CEO and internal/external stakeholders.
 </li>
 <li>
 Manage the CEO&rsquo;s calendar, travel, and meeting logistics.
 </li>
 <li>
 Prepare agendas, presentations, reports, and follow-up actions.
 </li>
 <li>
 Handle confidential documents with discretion.
 </li>
 </ul>
 
 
 2. Office &amp; Operations Management
 
 
 <ul>
 <li>
 Oversee daily operations of the CEO&rsquo;s office.
 </li>
 <li>
 Ensure availability of office resources and coordinate facility needs.
 </li>
 <li>
 Liaise with HR, Finance, and Administration for support services.
 </li>
 <li>
 Monitor workflows and prioritize tasks to enhance productivity.
 </li>
 </ul>
 
 
 3. Communication &amp; Coordination
 
 
 <ul>
 <li>
 Draft and manage correspondence, memos, and emails on behalf of the CEO.
 </li>
 <li>
 Maintain effective communication between the CEO and all departments.
 </li>
 <li>
 Facilitate timely information flow and follow-up on requests.
 </li>
 <li>
 Represent the CEO in meetings when required and document outcomes.
 </li>
 </ul>
 
 
 4. Project &amp; Task Management
 
 
 <ul>
 <li>
 Track strategic initiatives and ensure timely execution.
 </li>
 <li>
 Follow up on action items and prepare progress reports.
 </li>
 <li>
 Support special projects and business initiatives.
 </li>
 </ul>
 
 
 5. Stakeholder &amp; Relationship Management
 
 
 <ul>
 <li>
 Build and maintain relationships with partners, clients, and government entities.
 </li>
 <li>
 Organize high-level meetings, conferences, and events.
 </li>
 <li>
 Manage protocol and hospitality for VIP visitors.
 </li>
 </ul>
 
 
 6. Confidentiality &amp; Governance
 
 
 <ul>
 <li>
 Safeguard sensitive information and ensure policy compliance.
 </li>
 <li>
 Support board meetings through documentation and minute-taking.
 </li>
 <li>
 Maintain organized filing systems for executive records.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Public Administration, or related field.
 </li>
 <li>
 Minimum 5 years of experience in executive support or office management.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in office software and productivity tools.
 </li>
 <li>
 High level of professionalism and confidentiality.
 </li>
 <li>
 Fluency in Arabic and English (spoken and written).
 </li>
 </ul>
 
 
</div>

Search 10000+ Office services manager jobs near you this October. New roles added regularly across leading industries. Apply today.

10000 office services manager jobs NEAR_ME

Office Manager

Office Manager (6-month maternity cover)

Senior Office Services Assistant

Office Manager

Office Manager

Office Manager

Office Manager