office services manager

Clixer Middle East FZC

Job Title: Office Manager &ndash; SAIF Zone BranchLocation: SAIF Zone, Sharjah, UAE Employment Type: Full-Time Language Requirement: Tagalog (Mandatory) + English Salary: Based on ExperienceCompany Overview:Helen and Sons Consultancy FZE is a leading UAE-based firm specializing in company formation, PRO services, visa processing, and corporate solutions across Mainland and Free Zone jurisdictions. We are looking for a responsible and organized office manager to oversee the daily operations of our SAIF Zone branch.Job Summary:The Office Manager will be responsible for managing the overall administrative and operational activities of the SAIF Zone office. The ideal candidate must be fluent in Tagalog, have strong coordination skills, and be capable of handling staff supervision, internal communication, and office workflow management efficiently.Key Responsibilities:<ul><li>Oversee daily operations of the SAIF Zone office branch</li><li>Supervise and coordinate office staff and ensure smooth workflow</li><li>Act as a point of contact between management and branch employees</li><li>Ensure proper documentation, filing, and record maintenance</li><li>Monitor attendance, discipline, and general office administration</li><li>Coordinate with operations and PRO teams for smooth service delivery</li><li>Ensure office compliance with Free Zone regulations and internal policies</li><li>Manage office supplies, vendor coordination, and facility maintenance</li><li>Prepare basic operational and administrative reports for management</li></ul>Requirements:<ul><li>Fluency in Tagalog (mandatory) and good communication in English</li><li>Minimum 2&ndash;3 years of experience in office administration or management</li><li>Strong leadership and team coordination skills</li><li>Organized, disciplined, and capable of multitasking</li><li>Good problem-solving and decision-making abilities</li><li>Knowledge of Free Zone operations (preferred)</li><li>Must be willing to work in SAIF Zone, Sharjah</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Stable and professional work environment</li><li>Leadership role within a growing consultancy</li><li>Long-term career growth opportunities</li></ul>To Apply:Email your CV to hr@helensons.ae WhatsApp: +971 52 346 5398 Subject Line: Office Manager &ndash; SAIF ZoneJob Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Office Manager

Ernest Talent

Executive Assistant Responsibilities:<ul><li>Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and handling correspondence.</li><li>Arrange travel plans, including booking flights, accommodation, and transportation.</li><li>Conduct research and compile relevant data to aid executive decision-making.</li><li>Serve as a liaison between executives and internal/external stakeholders, responding to emails and inquiries promptly and professionally.</li><li>Prepare expense reports and oversee executive budgeting.</li></ul>Office Manager Responsibilities:<ul><li>Oversee daily office operations to ensure a smooth and efficient working environment.</li><li>Manage office equipment and coordinate repairs or replacements as needed.</li><li>Develop and implement office policies and procedures to enhance efficiency and productivity.</li><li>Support the Operations Team as required to ensure compliance across all areas.</li><li>Provide administrative assistance to the wider team.</li><li>Liaise with service providers and negotiate contracts for office-related services.</li><li>Assist the executive team with various HR functions.</li></ul>Qualifications:<ul><li>Fluency in English is essential.</li><li>Proven experience as an Executive Assistant, Office Manager, or a similar role.</li><li>Excellent organisational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.</li><li>Ability to multitask, prioritise tasks effectively, and perform well under pressure.</li><li>High level of discretion and confidentiality.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Job Type: Full-time

Bird & Bird

<div>
 
 
 The opportunity
 
 
 
 We are looking for a skilled and experienced Facilities Manager to join the Office Services team in our Dubai office.
 
 
 
 
 
 The roleholder will be expected to oversee all facilities operations across our Dubai and Abu Dhabi offices ensuring a safe, efficient and well‑managed workplace environment.
 
 
 
 
 
 
 The firm
 
 
 
 Bird &amp; Bird opens a world of possible for lawyers and professionals everywhere. Working for a leading international law firm like Bird &amp; Bird means working alongside people who are truly collegiate in the way they work with everyone. We work as one global team, with over 70% of work involving people from across the firm. And that&rsquo;s only increasing! It is this common purpose and shared approach that make it a more productive and collaborative place to work.
 
 
 
 
 
 Your firm. Your future.
 
 
 
 
 
 
 The team
 
 
 
 You will be joining our Office Services team in the UAE, working collaboratively with various teams across both offices.
 
 
 
 
 
 Our 34 international offices have their own professionals providing local expertise and support. Collaborative across the network, the team is focused on driving efficiency, adding value, and profitable growth.
 
 
 
 
 
 
 What you'll do
 
 
 
 The main duties and responsibilities for the role are as follows:
 
 <ul>
 <li>
 Manage all facilities to ensure they are serviced and maintained properly including appointing and managing third party service providers for office cleaning and maintenance.
 </li>
 <li>
 Ensure FOH and BOH office environments are well maintained, functioning efficiently and a safe and suitable standard of operation is provided for our business including, but not limited to, client experience at reception area and meeting rooms, employee experience in pantry, shared and social spaces.
 </li>
 <li>
 Manage office refurbishments, expansions, relocations and review existing office layouts for efficiency of office space.
 </li>
 <li>
 Coordinate, communicate with and maintain relationships with all Office Services and facilities related professional advisors in the UAE including consultants, project managers, surveyors and general suppliers as and when required.
 </li>
 <li>
 Ensure health and safety procedures are in place for the UAE offices including any relevant training and guidance required on a regular or periodic basis, in addition to carrying out periodic health and safety audits and liaisons with the government and/or relevant local authorities.
 </li>
 <li>
 Liaise with office related management bodies and building management for parking and other services related to use of building facilities.
 </li>
 <li>
 Maintain and periodically review furniture and physical assets log, arrange replacements and disposals.
 </li>
 <li>
 Implement Office Services related procedures to support the day-to-day efficient functioning of the UAE offices.
 </li>
 <li>
 Monitor, analyze and improve office operating systems, policies and procedures for compliance and efficiency such as Office Services related budgets, records management, recycling, supplies and equipment.
 </li>
 <li>
 Lead and manage the UAE Office Services team ensuring optimal resource allocation and utilization.
 </li>
 <li>
 Ensure and enhance the Office Services team members&rsquo; performance, and professional development through ongoing support, training, and mentorship.
 </li>
 <li>
 Ensure all communication through office phone lines, emails and couriers is carried out efficiently as per the desired standard required from the Office Services team and periodically review communication procedures for efficiency.
 </li>
 <li>
 Periodically meet with Head of Country to report on the performance and operational priorities of the UAE Offices including facilities management, team development, regional operations, and any concerns related to health, safety, or office facilities.
 </li>
 <li>
 Oversee office transportation function for UAE including service efficiency and safety levels, third party vehicle services and driver overtime.
 </li>
 <li>
 Manage office travel and accommodation arrangements, including assisting with the implementation of any emergency policies related to travel, arranging business travel flights, transport and hotel accommodation for domestic and international travel and obtaining a range of corporate hotel rates in the UAE.
 </li>
 <li>
 Manage the CLPD process as per the regulations of the Dubai Legal Affairs Department including arranging mandatory and accredited trainings in the office and at the DLAD training centre, accreditation of internal courses, course filing and maintaining CLPD training records.
 </li>
 <li>
 Manage the Office Services function in accordance with ISO27001 certification requirements and provide support required to maintain standards including performing all tasks necessary under this programme and maintaining all logs, records and producing reports accordingly.
 </li>
 <li>
 Support the ISO process for UAE offices by managing periodic Management Review Meetings including scheduling, preparing agendas, compiling updates from cross-functional teams and tracking action points.
 </li>
 <li>
 Plan and execute internal office events such as general social gatherings, annual strategy day, partners strategy day, Christmas and Ramadan events in coordination with the Marketing Department.
 </li>
 <li>
 Support the Marketing and HR Departments in internal and external events.
 </li>
 <li>
 Act as the primary liaison for global business support functions and legal/compliance teams on cross-border office operational matters (such as in case implementation of new policies related to the operational environment, health and safety or security).
 </li>
 <li>
 Maintain up-to-date records on the firm&rsquo;s supplier portal, in addition to periodic reviews of supplier agreements, NDAs, and service levels for all Office Services suppliers related to travel, stationary, maintenance, cleaning, HSE and others.
 </li>
 <li>
 Lead and monitor the ESG initiatives applicable to the UAE, including managing yearly data and documentation gathering and submission for firmwide Carbon Audit project, driving awareness campaigns, and promoting responsible office practices.
 </li>
 <li>
 Support the Business Continuity process for UAE by coordinating Business Continuity meetings, preparing agendas and minutes, compiling updates from cross-functional teams, tracking action points, carrying out periodic BCP testing, reporting Business Continuity incidents, introducing improvement actions and processes, in addition to liaising with Infosec team on local Business Continuity queries.
 </li>
 <li>
 Address and manage all office facilities related suggestions and concerns for the UAE offices.
 </li>
 <li>
 Manage other aspects of Office Services as required by the business from time to time.
 </li>
 </ul>
 
 
 
 
 
 About you
 
 
 
 The successful candidate will have the following:
 
 <ul>
 <li>
 A &lsquo;can do&rsquo; attitude, willingness to learn and expand knowledge and skills within the role, approachability, flexibility as to hours and the role itself, a practical approach.
 </li>
 <li>
 Ability to build and maintain constructive relationships with individuals at different levels of seniority and from different cultures.
 </li>
 <li>
 Excellent interpersonal skills.
 </li>
 <li>
 Advanced knowledge of Word, Excel, Outlook, PowerPoint and Document Management systems.
 </li>
 <li>
 Minimum of three years&rsquo; experience in a similar Facilities Management position, within professional services.
 </li>
 <li>
 Ability to communicate clearly and to listen effectively.
 </li>
 <li>
 Ability to manage and develop a junior team of support staff and work effectively as a team player.
 </li>
 <li>
 Knowledge and trends of best and suitable practices in this role and for the function as per UAE market.
 </li>
 <li>
 Ability to stay calm in often demanding situations and work well under pressure.
 </li>
 </ul>
 
 
 
 
 The main responsibilities of this role are outlined above; however, this description is not exhaustive, and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the department. The role may require some working outside our normal working hours of 9:00 am - 5:00 pm.
 
 
 
</div>

Facilities Manager

ProEthic Building Services

ProEthic Building Services, a recognized leader in delivering comprehensive facility management solutions, is seeking a highly organized and experienced Office Manager/HR Manager to join our team. In this position, you will play a crucial role in recruiting subcontractors and managing them, monthly financials and budgeting, and maintaining a smooth and efficient office environment.Responsibilities:Maintain a positive office atmosphere through leadership and communication.Interact and problem-solve with partners, staff, and customers.Administration &ndash; Develop organizational procedures and systems for company internal operations, including maintaining records, document management (physical and electronic), office equipment, and supplies. Manage and act as a backup for our AP/AR clerk as needed.Accounting &ndash; Perform audits on financials. Create month-end financial reports. Review bi-weekly payroll.Human Resources&ndash; Coordinate benefits enrollment, new employee onboarding, recruiting support, and exit interviews. Act as human resources point person for company employees with resources. Maintain personnel files and employment records.Subcontractor (vendor) management- Subcontractor recruiting and management is a key role for this position. Key responsibilities include subcontractor recruitment, selection, onboarding, compliance with state and federal laws, assignment of contracts.IT&ndash; Act as the liaison between our outsourced IT provider and our internal team to ensure our firm&rsquo;s technology needs are met, our systems are secure, and our professionals can work as efficiently as possible.- Manage and oversee daily office operations - Coordinate and schedule meetings, appointments - Maintain office supplies and equipment inventory - Develop and implement training programs for new employees - Assist with human resources functions, including recruitment, onboarding, and employee relations - Manage and supervise a team of office staff - Prepare and manage budgets for the fiscal year - Process payroll and maintain accurate records - Organize and maintain files and records in both physical and electronic formats - Manage relationships with subcontractorsSkills: - Strong clerical skills, including data entry, filing, and record-keeping - Experience in training development and implementation - Excellent phone etiquette and communication skills - Knowledge of human resources practices and procedures - Ability to effectively manage a team and delegate tasks - Proficiency in budgeting and financial management - Experience with payroll processing and record keeping - Strong organizational skills to manage multiple tasks and priorities effectively - Ability to handle confidential information with discretion - Experience in vendor management and negotiationQualifications:<ul><li>Proven experience as an office manager or in a similar administrative role.</li><li>Proven experience as a HR Generalist.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office and office management software (e.g., MS Office, G Suite).</li><li>Familiarity with basic accounting principles and budget management.</li><li>Strong problem-solving abilities and attention to detail.</li><li>Ability to work independently and as part of a team.</li><li>Bachelor's degree or equivalent experience preferred.</li></ul>We offer competitive compensation, including benefits such as health insurance, retirement plans, paid time off, etc. The successful candidate will have the opportunity to work in a dynamic and supportive environment.If you meet the above qualifications and are interested in joining our team as an Office Manager/HR Manager, please submit your resume along with a cover letter detailing your relevant experience. We look forward to reviewing your application.Job Type: Full-timePay: $60,000.00 - $68,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Schedule:<ul><li>Day shift</li><li>Monday to Friday</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Accounting: 2 years (Required)</li><li>Human resources: 2 years (Required)</li><li>Microsoft Excel: 1 year (Required)</li><li>QuickBooks: 2 years (Preferred)</li><li>Microsoft Office: 1 year (Required)</li></ul>Ability to Relocate:<ul><li>Tempe, AZ 85282: Relocate before starting work (Required)</li></ul>Work Location: In person

Office Manager/HR Manager

LIFE LINE HUMAN RESOURCE

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

Business Leaders

<div>
 
 
 CEO Office Manager
 
 
 
 Location: New Cairo
 
 
 Company filed: Dates Manufacturing Industry
 
 
 
 
 
 
 Business Leaders is hiring for one of its clients in the
 
 dates manufacturing industry
 
 for the position of:
 
 CEO Office Manager / Personal Assistant
 
 
 
 This role will directly support the CEO and act as a central coordination hub between executive leadership and all departments of the company and other stakeholders as well
 
 
 
 &nbsp;
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Act as the main liaison between the CEO and internal departments to ensure effective communication and follow-up
 
 
 &bull; Track and consolidate KPIs and operational performance reports for executive review
 
 
 &bull; Prepare executive summaries, presentations, meeting minutes, and action follow-ups
 
 
 &bull; Represent the CEO in selected meetings and external engagements when required
 
 
 &bull; Manage CEO calendar, travel, and confidential correspondence
 
 
 &bull; Oversee executive office administration and workflow alignment
 
 
 &bull; Maintain relationships with high-level stakeholders and partners
 
 
 &bull; Support corporate communication and branding initiatives
 
 
 &bull; Ensure confidentiality and proper documentation of executive materials
 
 
 
 &nbsp;
 
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or related field
 
 
 &bull; Minimum 9 years of experience in executive secretarial or office management roles
 
 
 &bull; Experience supporting C-level executives
 
 
 &bull; Strong reporting, coordination, and follow-up skills
 
 
 &bull; Excellent English &amp; Arabic communication skills
 
 
 &bull; High level of professionalism and confidentiality
 
 
 &bull; Experience in manufacturing or industrial companies is preferred
 
 
 
 
 
 📩 To Apply:
 
 
 apply with your CV or Send to:
 
 bleaders.eg@gmail.com
 
 with Subject: CEO Office manager
 
</div>

CEO Office Manager

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