office services manager

Paul Hansen Engineering

Job SummaryA growing Los Angeles County engineering services firm is seeking a full-time Professional Office Manager. This position requires working in a telecommuting environment and requires:Overseeing Client Contracts and compliance with Contract Administration requirements.<ul><li>Creating and maintaining project administrative files.</li><li>Preparing client invoices, tracking invoicing and accounts receivable, and tracking payments.</li><li>Oversee bookkeeping, payroll processing, budgeting, and financial recordkeeping to ensure accuracy and confidentiality.</li><li>Processing staff time sheets and preparing bi-weekly payroll and payroll reports.</li><li>Tracking staff vacation, sick time, and holiday time, etc.</li><li>Tracking subcontractor invoices and payments.</li><li>Preparing budget tracking and expense reports for Management.</li><li>Renewing insurance certificates and issuing new certificates to clients, and annual renewal applications.</li><li>Supporting company 401K plan and healthcare insurance plan administration.</li><li>Collaborating with Business Development coordinator for proposal development.</li><li>Miscellaneous administrative tasks as required.</li><li>Manage human resources functions including onboarding new employees, maintaining personnel records, and ensuring compliance with company policies.</li><li>Utilize Microsoft Office Suite and spreadsheets for reporting, data analysis, and document preparation.</li><li>Maintain confidentiality of sensitive information while handling client communication and internal correspondence professionally.</li></ul>The ideal candidate will be a self-starter and can work on independent basis, is capable of multitasking and meeting required deadlines, and possesses the flexibility to toggle between tasks, and possesses professional judgment to make proper decisions that promote the interest of the business. Prior experience as an office / business manager for a services company, including Contract administration, implementing &amp; managing payroll systems, billing systems, accounts receivable and invoice tracking, income and expense reporting, etc. Experience with Microsoft Teams, Outlook, QuickBooks, and other business management tools. The Office Manager will report to business owner and management staff to satisfy and promote business interests.We are seeking a dynamic and highly organized Full-time Office Manager to lead the daily operations of our busy office environment. This pivotal role involves overseeing administrative functions, managing vendor relationships, and supporting team members to ensure a smooth and efficient workplace. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to foster a productive and welcoming office atmosphere. This position offers an exciting opportunity to contribute to our company's growth while developing your leadership and operational expertise.Skills<ul><li>Proven experience in office management with strong organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office applications (Word, Excel, Outlook) and financial software such as QuickBooks or similar accounting tools.</li><li>Demonstrated experience in client management, and schedule coordination.</li><li>Supervising experience with the ability to lead teams effectively and foster professional development.</li><li>Knowledge of human resources processes including onboarding, payroll administration, and employee relations.</li><li>Excellent communication skills with professional phone etiquette and client interaction capabilities.</li><li>Strong multitasking abilities with expertise in calendar management, filing systems, and clerical duties.</li><li>Familiarity with bookkeeping practices, budgeting procedures, and financial recordkeeping standards.</li><li>Ability to handle confidential information discreetly while maintaining high levels of accuracy in all tasks.</li></ul>Join us as our Office Manager to create an organized, efficient work environment where team members can thrive! Your leadership will be instrumental in shaping a vibrant office culture that supports growth, collaboration, and success every day!Pay: $29.26 - $35.24 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in El Segundo, CA 90245

Full-time Office Manager

Al Haktur IT Solutions

<div>Al Haktur IT Solutions is seeking an experienced and highly organized Office Manager to oversee the daily administrative operations of our office in Dubai. This role is ideal for a proactive professional with excellent leadership, organizational, and communication skills who can ensure smooth office operations while supporting various departments. The successful candidate will play a key role in maintaining an efficient, productive, and professional workplace.

Key Responsibilities:
<ul>
<li>Manage the day-to-day administrative operations of the office to ensure efficiency.</li>
<li>Supervise administrative staff and coordinate office activities and schedules.</li>
<li>Maintain office supplies, equipment, and vendor relationships to ensure uninterrupted operations.</li>
<li>Develop and implement office policies, procedures, and administrative systems.</li>
<li>Coordinate meetings, appointments, travel arrangements, and company events.</li>
<li>Prepare reports, maintain records, and manage confidential business documentation.</li>
<li>Monitor office budgets, approve purchases, and control administrative expenses.</li>
<li>Support HR activities, including onboarding, attendance records, and employee coordination.</li>
<li>Ensure compliance with company policies, health and safety standards, and operational procedures.</li>
<li>Collaborate with management and department heads to improve office productivity and workflow.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager, Administrative Manager, or in a similar leadership role.</li>
<li>Strong knowledge of office administration and business management practices.</li>
<li>Proficiency in Microsoft Office applications and office management software.</li>
<li>Excellent organizational, multitasking, and problem-solving abilities.</li>
<li>Strong leadership, communication, and interpersonal skills.</li>
<li>Ability to manage confidential information with professionalism and integrity.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Office administration and operational management expertise</li>
<li>Leadership and team management skills</li>
<li>Excellent organizational and time management abilities</li>
<li>Strong communication and interpersonal skills</li>
<li>Budget management and administrative planning</li>
<li>Problem-solving, decision-making, and attention to detail</li>
</ul>
Why Join Al Haktur IT Solutions?

At Al Haktur IT Solutions, we believe that efficient office management is essential to business success. This Office Manager position in Dubai offers an excellent opportunity to lead administrative operations, collaborate with talented professionals, and build a rewarding long-term career within a dynamic and fast-growing technology company.</div>

Office Manager

Noorka

<div>Noorka Logistics is seeking an experienced and highly organized Office Manager to oversee its daily administrative and office operations in Dubai. This role is ideal for a proactive professional with strong leadership, communication, and organizational skills who can coordinate office activities and support multiple departments. The successful candidate will help maintain an efficient, professional, and productive workplace while ensuring smooth administrative processes.
Key Responsibilities:
<ul><li>Manage the day-to-day administrative operations of the office.</li>
<li>Coordinate office activities, schedules, meetings, and appointments.</li>
<li>Supervise administrative staff and allocate daily tasks effectively.</li>
<li>Maintain office supplies, equipment, furniture, and other essential resources.</li>
<li>Coordinate with suppliers, service providers, and external vendors.</li>
<li>Monitor office expenses, purchase requests, and administrative budgets.</li>
<li>Maintain accurate company records, correspondence, and confidential documents.</li>
<li>Support HR activities such as employee onboarding, attendance, leave records, and staff coordination.</li>
<li>Prepare administrative reports and presentations for management.</li>
<li>Organize meetings, business events, travel arrangements, and office functions when required.</li>
<li>Ensure office policies, procedures, and workplace standards are followed.</li>
<li>Coordinate with logistics, finance, warehouse, and other departments to resolve administrative requirements.</li>
<li>Maintain a clean, organized, safe, and professional office environment.</li>
</ul>Requirements:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager, Administrative Manager, or in a similar position.</li>
<li>Strong knowledge of office administration and business support procedures.</li>
<li>Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.</li>
<li>Excellent organizational, multitasking, and time-management skills.</li>
<li>Strong leadership and interpersonal abilities.</li>
<li>Good written and verbal communication skills.</li>
<li>Ability to handle confidential information with professionalism.</li>
<li>Strong problem-solving and decision-making capabilities.</li>
</ul>Skills &amp; Competencies:
<ul><li>Office administration and operations management</li>
<li>Staff coordination and supervision</li>
<li>Vendor and supplier coordination</li>
<li>Budget and expense monitoring</li>
<li>Document and record management</li>
<li>Excellent communication and interpersonal skills</li>
<li>Time management and multitasking</li>
<li>Problem-solving and decision-making</li>
<li>Professionalism and confidentiality</li>
</ul>Why Join Noorka Logistics?
At Noorka Logistics, efficient administration is an important part of maintaining reliable logistics and supply chain operations. This Office Manager position in Dubai offers an excellent opportunity to lead office activities, work closely with experienced professionals, develop your management skills, and build a rewarding long-term career within a growing logistics organization.</div>

Heart Brothers Foundation

Job SummaryWe are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is essential in ensuring smooth administrative workflows, maintaining efficient office procedures, and providing exceptional support to staff and clients alike. The ideal candidate will bring strong organizational skills, technical proficiency, and a proactive attitude to foster a productive and welcoming workplace. As Office Manager, you will oversee administrative functions, manage communication systems, and coordinate office activities to enhance overall efficiency and client satisfaction.DutiesOperations Manager<ul><li>Manage the overall events calendar and keep upcoming events organized</li><li>Facilitate weekly team meetings and help keep everyone on track</li><li>Work under the CEO and CFO to make sure projects and action items are followed up on and completed</li><li>Oversee the House Manager and keep an eye on House-related tasks and responsibilities</li><li>Provide backup support for the HeartBrothers House when needed</li><li>Work closely with the Team HeartBrothers Liaison</li><li>Maintain and organize Team HeartBrothers volunteer onboarding documents</li><li>Handle social media and other day-to-day marketing needs</li><li>Use Bloomerang/CRM to manage communications, donor information, and keep records up to date</li><li>Edit and update the website through Wix as needed</li><li>Organize and maintain the Google Drive and keep files easy to find</li><li>Attend meetings with potential new partners</li><li>Help build and maintain partner relationships</li><li>Assist with planning and executing events such as golf tournaments, fundraisers, and team symposiums</li><li>Help manage and use various organizational platforms and tools, including:</li><li>Bloomerang</li><li>Google Docs</li><li>Excel</li><li>Canva</li><li>Stripe</li><li>Linktree</li><li>Lodgify</li><li>Wix</li><li>Jump in wherever needed to help keep things organized and make sure things don&rsquo;t fall through the cracks</li></ul>Pay: $40.00 - $50.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Marriott International

<div>Additional Information 
Job Number26105062 
Job CategoryRooms &amp; Guest Services Operations 
LocationWest Crescent, Dubai, United Arab Emirates, United Arab Emirates 
ScheduleFull Time 
Located Remotely?N 
Position Type Management 
<div><div>JOB SUMMARY 
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department. 
CANDIDATE PROFILE 
Education and Experience
<ul><li>High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area.</li></ul>
OR
<ul><li>2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.</li></ul> 
CORE WORK ACTIVITIES 
Maintaining Guest Services and Front Desk Goals
<ul><li>Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.</li></ul>
<ul><li>Develops specific goals and plans to prioritize, organize, and accomplish your work.</li></ul>
<ul><li>Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.</li></ul>
<ul><li>Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.</li></ul>
<ul><li>Ensures that regular on-going communication is happening with employees to create awareness of business objectives and communicate expectations, recognizes performance, and produces desired results.</li></ul>
<ul><li>Understands the impact of department&rsquo;s operations on the overall property financial goals and objectives and manages to achieve or exceed goals.</li></ul> 
Supporting Management of Front Desk Team
<ul><li>Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.</li></ul>
<ul><li>Encourages and building mutual trust, respect, and cooperation among team members.</li></ul>
<ul><li>Serving as a role model to demonstrate appropriate behaviors.</li></ul>
<ul><li>Supervises and manages employees. Manages all day-to-day operations. Understands employee positions well enough to perform duties in employees' absence.</li></ul>
<ul><li>Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.</li></ul>
<ul><li>Supervises all areas of the Front Office in the absence of the Front Office or Assistant Front Office Manager.</li></ul> 
Ensuring Exceptional Customer Service
<ul><li>Provides services that are above and beyond for customer satisfaction and retention.</li></ul>
<ul><li>Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.</li></ul>
<ul><li>Responds to and handles guest problems and complaints.</li></ul>
<ul><li>Sets a positive example for guest relations.</li></ul>
<ul><li>Empowers employees to provide excellent customer service.</li></ul>
<ul><li>Observes service behaviors of employees and provides feedback to individuals.</li></ul>
<ul><li>Interacts with customers to obtain feedback on quality of product, service levels and overall satisfaction.</li></ul>
<ul><li>Ensures employees understand customer service expectations and parameters.</li></ul>
<ul><li>Interacts with guests to obtain feedback on product quality and service levels.</li></ul>
<ul><li>Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.</li></ul> 
Managing Projects and Policies
<ul><li>Implements the customer recognition/service program, communicating and ensuring the process.</li></ul>
<ul><li>Trains staff and monitors adherence to all credit policies and procedures to reduce bad debts and rebates.</li></ul>
<ul><li>Supervises same day selling procedures to maximize room revenue and control property occupancy.</li></ul>
<ul><li>Supervises daily Front Desk shift operations and ensures compliance with all policies, standards and procedures.</li></ul>
<ul><li>Ensures property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.</li></ul> 
Supporting Human Resource Activities
<ul><li>Supports the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.</li></ul>
<ul><li>Solicits employee feedback, utilizes an &ldquo;open door&rdquo; policy and reviews employee satisfaction results to identify and address employee problems or concerns.</li></ul>
<ul><li>Brings issues concerning employee satisfaction to the attention of the department manager and Human Resources.</li></ul>
<ul><li>Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.</li></ul>
<ul><li>Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.</li></ul>
<ul><li>Participates in employee progressive discipline procedures.</li></ul> 
Additional Responsibilities
<ul><li>Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.</li></ul>
<ul><li>Analyzes information and evaluating results to choose the best solution and solve problems.</li></ul>
<ul><li>Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.</li></ul>
<ul><li>Performs all duties at the Front Desk as necessary.</li></ul>
<ul><li>Runs Front Desk shifts whenever necessary.</li></ul>
<ul><li>Participates in departmental meetings and continually communicates a clear and consistent message regarding the Front Desk goals to produce desired results.</li></ul></div><div> 
</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
W Hotels&rsquo; mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We&rsquo;re here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests&rsquo; passions to life. If you are original, innovative, and always looking towards the future of what&rsquo;s possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Welcome Office Manager

digitalfarm

Job DescriptionCompany DescriptionFounded in 2016, digitalfarm is a UAE-based agency specializing in creative, purpose-driven social media and digital marketing. We craft tailored brand experiences through a flexible, insight-driven approach to content, activations, and strategy. Our work focuses on building meaningful connections between brands and audiences, driven by relevance, passion, and continuous evolution. Welcome to the farm.Role Descriptiondigitalfarm is seeking an organized and proactive Operations Manager to oversee the day-to-day operational functions of the agency and ensure the smooth running of internal processes across multiple departments.This role is responsible for supporting business operations, improving internal workflows, coordinating cross-functional initiatives, and ensuring that administrative, finance, procurement, and office operations are executed efficiently. The Operations Manager will work closely with leadership to implement operational improvements, manage internal projects, and support the overall growth and effectiveness of the agency.This position is ideal for a highly organized professional who thrives in a fast-paced agency environment, enjoys solving operational challenges, and can effectively manage multiple priorities while maintaining a high level of professionalism and attention to detail.Key Responsibilities<ul><li>Oversee the day-to-day operational activities of the agency, ensuring business continuity and operational efficiency.</li><li>Develop, implement, and continuously improve internal processes, policies, and operational workflows.</li><li>Coordinate with department heads to ensure seamless collaboration across client services, creative, production, finance, HR, and administration.</li><li>Manage internal project trackers, operational calendars, and resource planning to support business objectives.</li><li>Planning and execution of internal marketing initiatives, company events, and employee engagement activities.</li><li>Coordinate with external vendors, suppliers, landlords, and service providers to ensure smooth business operations.</li><li>Oversee office management, facilities, procurement, and general administrative functions.</li><li>Manage travel arrangements, accommodation bookings, and logistics for employees and business requirements.</li><li>Assist in implementing new systems, tools, and technologies to improve operational efficiency and collaboration.</li><li>Ensure compliance with internal policies, company procedures, and operational standards.</li><li>Prepare operational reports and provide recommendations to improve efficiency and productivity.</li><li>Maintain confidentiality when handling sensitive company and employee information.</li><li>Support leadership with special projects and operational initiatives as required.</li><li>Perform any other duties related to the role as assigned by management.</li></ul>Qualifications &amp; Skills<ul><li>5+ years of experience in operations, office management, administration, or business operations.</li><li>Previous experience within a marketing, advertising, digital, or creative agency is highly preferred.</li><li>Strong understanding of business operations, process improvement, and project coordination.</li><li>Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.</li><li>Strong interpersonal and communication skills with the ability to collaborate across all levels of the organization.</li><li>Experience coordinating vendors, procurement, facilities, and administrative functions.</li><li>Familiarity with HR administration, onboarding processes, and employee documentation.</li><li>Experience using project management and collaboration tools such as , Slack, or similar platforms.</li><li>Proficiency in Microsoft Office and Google Workspace.</li><li>Strong problem-solving skills with a proactive and solution-oriented mindset.</li><li>Bachelor's degree in Business Administration, Operations Management, Human Resources, or a related field.</li></ul>Additional Requirements<ul><li>Must be based in Abu Dhabi.</li><li>Previous experience in an agency environment is preferred.</li><li>Ability to work in a fast-paced, collaborative environment with changing priorities.</li><li>High level of discretion and professionalism when handling confidential information.</li><li>Strong attention to detail and commitment to operational excellence.</li><li>Can join immediately</li></ul>Work Location: In person

Office Operations Manager

GravityAV

Gravity AV is a fast-growing high-end audio/video and smart home integration company serving residential and commercial clients across Orange County and LA. We work with top brands like Savant, Lutron, Ubiquiti, and 2N, and we're on a mission to scale hard over the next few years. If you like structure and chaos in equal measure, this is your kind of place.We're looking for an Office Manager who's going to become the heartbeat of our office, the person who makes sure everything and everyone is dialed in. This isn't a sit-quietly-and-answer-emails job. You'll be talking to clients, working directly with both owners, keeping our shop and bookkeeping tight, and jumping into new projects as we grow. If you like a job where no two days look the same and you get real ownership over how things run, keep reading.This role has a track record of growth. Our last Office Manager moved into a technical role on our engineering team as the company scaled, and we're looking for someone who wants to build something here, not just clock in and out.Schedule: 7am-4pm. Almost entirely in-office during your training period, with the flexibility to work from home one to two days a week once you're ramped up.What you'll do: Be the first voice and face of Gravity AV, answering calls and emails and making every client and partner feel taken care of. Keep the office and shop running like a well-oiled machine, supplies stocked, space organized, vehicles maintained, and equipment inventory under control (our field techs will help with physical stock checks, you'll own tracking and ordering). Own day-to-day bookkeeping, accounts receivable, accounts payable, and expense tracking in QuickBooks. Support light HR functions, time-off requests, clock-in accuracy, and helping manage employee benefits. Be a right hand to both owners, handling calendars, communications, and whatever comes up. Take on special projects, starting with helping grow our social media presence and build our brand.What we're looking for: You're the type-A person who actually enjoys being organized, not just tolerates it. You like people, you're comfortable on the phone, and you build real relationships with clients and partners. You take ownership and figure things out instead of waiting to be told. You're not afraid of new software, and you're excited to use AI tools to work smarter and faster. Bookkeeping or QuickBooks experience is a plus, but not required, we'll train the right person. What matters most is your drive and your instinct for getting things done right.Requirements: Valid driver's license, you'll need to be able to drive company vehicles as part of the role.Pay: $22-$26/hour depending on experience.Benefits: Full health and dental coverage, paid time off, and a 401(k) with company match.To apply: Send your resume along with a short note on why you'd be a good fit. We read every application closely, generic cover letters won't cut it here.Pay: $22.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

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