office services manager

Taylor Hodson Staffing

<div>
 
 A well-established financial services firm is seeking a proactive and organized Office Manager to serve as the heartbeat of its Miami Beach office. The Office Manager will ensure the workplace runs smoothly, support the team, and build strong vendor partnerships in a fast-paced, professional environment.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Be the go-to person for daily office operations, from coordinating repairs with building management to keeping our workspace welcoming and efficient.
 </li>
 <li>
 Manage office equipment and appliances, scheduling maintenance and vendor services to ensure everything runs without a hitch.
 </li>
 <li>
 Keep our office stocked and organized&mdash;pantry items, office supplies, and storage systems&mdash;so our team can focus on what they do best.
 </li>
 <li>
 Support space planning and office moves, helping to reconfigure the office as the team grows.
 </li>
 <li>
 Build and maintain strong relationships with vendors and service providers, ensuring top-notch service.
 </li>
 <li>
 Assist with daily lunch distribution and other office activities that keep our team energized and engaged.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Associate&rsquo;s degree preferred.
 </li>
 <li>
 Prior experience in office management or facilities coordination within a professional office environment.
 </li>
 <li>
 Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
 </li>
 <li>
 Strong organizational and multitasking skills with attention to detail.
 </li>
 <li>
 Ability to lift up to 50 lbs when necessary.
 </li>
 </ul>
 
 
</div>

Office Manager

Rebel Recovery Florida

<div><div><div><div><div>We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include answering incoming phone calls, screening and directing the calls that come in, making office supplies arrangements, greeting visitors, input of healthcare related data, run and maintain reports in regards to data collected, organize and upload receipts and other documents, and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities<ul><li>
Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping</li><li>
Organize the office layout and order stationery and equipment</li><li>
Answer incoming phone calls, screen, and direct them</li><li>
Enter healthcare related data on to different online portals</li><li>
Maintain the office condition and arrange necessary repairs</li><li>
Partner with HR to update and maintain office policies as necessary</li><li>
Organize office operations and procedures</li><li>
Organize purchases, keeping track of and logging receipts and other related documents</li><li>
Data Entry projects from CFO.</li><li>
Provide general support to visitors</li><li>
Assist in the onboarding process for new hires</li><li>
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)</li><li>
Liaise with facility management vendors, including cleaning, catering and security services</li><li>
Plan in-house or off-site activities, like parties, celebrations and conferences</li></ul>
Skills<ul><li>
Proven experience as an Office manager, Front office manager or Administrative assistant</li><li>
Knowledge of office administrator responsibilities, systems and procedures</li><li>
Proficiency in MS Office (MS Excel, in particular)</li><li>
Experience with shared data bases (Google Drive)</li><li>
Hands on experience with office machines (e.g. fax machines and printers)</li><li>
Familiarity with email scheduling tools</li><li>
Excellent time management skills and ability to multi-task and prioritize work</li><li>
Attention to detail and problem solving skills</li><li>
Excellent written and verbal communication skills</li><li>
Strong organizational and planning skills in a fast-paced environment</li><li>
A creative mind with an ability to suggest improvements</li><li>
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul></div></div><div>
Job Type: Full-time<div>
Benefits:<ul><li>
Dental insurance</li><li>
Health insurance</li><li>
Paid time off</li><li>
Vision insurance</li></ul></div><div>
People with a criminal record are encouraged to apply</div><div>
Work Location: In person</div></div></div></div> 
Monday-Friday 9:00 am - 5:00 pm</div>

Maple Grove Lutheran Church

Office Manager Maple Grove Lutheran Church Maple Grove, MN 55369 www.mglc.orgOverview:Maple Grove Lutheran Church (MGLC) is seeking a professional and compassionate Office Manager to serve as the heart of our daily operations. As the primary point of contact for our congregation and community, you will play a vital role in fostering a welcoming environment in the love and grace of Christ, while overseeing the church&rsquo;s administrative, worship, and communication systems.Reports to:The office manager reports directly to the Pastor.Key Responsibilities<ul><li>Administrative Support: The office manager will provide direct administrative support to the Pastor and Children, Youth &amp; Family Ministry Leader. This role will also manage the master church calendar, office budget, vendor contracts, and other administrative tasks as assigned.</li><li>Worship Administration: Partner with pastor and worship leaders to prepare all materials for weekly services and special milestones services or events (Baptisms, Weddings, Funerals).</li><li>Membership Data: Oversee the membership database, ensuring all data, special dates, attendance and participation are kept updated and ensure annual ELCA statistical reporting is accurate.</li><li>Congregational Communication: Oversee the Communications Specialist&rsquo;s production of all digital and print media, ensuring clear and consistent messaging across email marketing and social platforms.</li><li>Supervision: Supervise Communications Specialist, and office volunteers, including conducting annual performance reviews.</li></ul>Required Experience:<ul><li>Customer Service: A natural ability to assist members and visitors with warmth, patience, and confidentiality.</li><li>Software: Proficiency in Microsoft 365 (Outlook, Word, Excel) and a comfort level for learning other cloud-based programs/applications, such as membership database, worship planning, and communications platforms.</li><li>Administrative: Experience with a wide array of administrative tasks including phones, welcoming visitors, mail distribution, purchasing, maintaining office equipment and leases, overseeing registration for ministry events and classes, maintaining the office budget, and calendar management.</li><li>Leadership: Experience in supervising and collaborating with a team and a proactive approach to problem-solving.</li><li>Additional Skills: The ability to anticipate, plan for, and prioritize multiple workflows.</li></ul>Salary: $25.00 - $28.00 per hour depending on experience.Schedule &amp; Benefits<ul><li>Hours: 32 hours per week, hourly, non-exempt.</li><li>Schedule: In office - Monday&ndash;Thursday 8:30 am &ndash; 4:00 pm, and remote work 9:00 am &ndash; 1:00 pm on Fridays. Flexibility may be needed based on seasonal and ministry needs.</li><li>Benefits: Paid time off and sick leave.</li></ul>Pay: $25.00 - $28.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Xcede

<div>
 
 Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 
 
 
 
 
 We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 
 
 
 
 
 You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 
 
 
 
 
 Overview:
 
 
 &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 
 
 &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 
 
 &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 
 
 &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 
 
 &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 
 
 &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 
 
 &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 
 
 &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 
 
 &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 
 
 
 
 
 It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 
 
 
</div>

Confidential

<div>
 
 We are seeking a motivated Office Manager to become a key player in our dynamic team.
 
 
 You will be part of a company that values ownership, innovation and meaningful results. If
 
 
 you thrive on making the workplace efficient, welcoming and aligned with our mission &mdash;
 
 
 this is your chance to step up.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 
 
 Office Operations
 
 
 - Own and oversee all day-to-day office operations, creating an environment where the team
 
 
 can focus on impact
 
 
 - Manage facilities, office maintenance, utilities and other infrastructure to support high
 
 
 performance
 
 
 - Act as the central liaison for vendors, suppliers and service partners &mdash; ensuring our office
 
 
 ecosystem runs smoothly
 
 
 
 
 
 Office Life &amp; Supplies
 
 
 - Ensure the office is always clean, organized, and fully stocked
 
 
 - Maintain office supplies: stationery, equipment, fresh fruit, snacks, and water
 
 
 - Coordinate purchasing and ensure the workspace is functional and future-ready
 
 
 
 
 
 Hospitality &amp; Communication
 
 
 - Welcome guests, clients and partners with warmth and professionalism, reflecting our
 
 
 brand values
 
 
 - Handle incoming and outgoing correspondence, deliveries, mail and courier services
 
 
 promptly
 
 
 - Be the go-to person for anything office-related
 
 
 Team Support &amp; Culture
 
 
 - Plan and organise internal meetings, team events and office gatherings that bring our
 
 
 culture to life
 
 
 - Coordinate travel arrangements and logistics when required
 
 
 - Uphold health, safety and security standards &mdash; helping build a space where people can
 
 
 thrive
 
 
 
 
 
 
 What We're Looking For
 
 
 
 Experience
 
 
 - Previous experience as Office Manager, Administrator or similar role &mdash; you know how to
 
 
 keep things running
 
 
 - Track record of keeping things organized in a fast-paced environment
 
 
 
 
 
 Skills
 
 
 - Excellent organisational skills, with the ability to prioritize, multitask and keep things
 
 
 moving
 
 
 - Strong written and verbal communication in English
 
 
 - Tech-savvy: comfortable using MS Office and other digital tools
 
 
 - Experience managing vendors and suppliers
 
 
 
 
 
 Mindset
 
 
 - Proactive &amp; solutions-oriented: You don't wait to be told &mdash; you see what needs doing and
 
 
 you do it
 
 
 - Detail-oriented: You notice when something is running low and fix it before anyone
 
 
 mentions it
 
 
 - Reliable: A positive, friendly attitude and a strong sense of responsibility &mdash; the office runs
 
 
 best when everyone can rely on you
 
 
 - Independent &amp; collaborative: Comfortable working independently and collaborating across
 
 
 teams in a fast-paced tech-driven company
 
 
 - Growth-oriented: Eager to learn, improve, and grow with the company
 
 
 
 
 
 
 What We Offer
 
 
 
 - Competitive salary
 
 
 - A growing international company with ambitious goals
 
 
 - Opportunity to shape the office culture from the ground up
 
 
 - Collaborative, supportive team environment
 
 
 - Room to grow and take on new responsibilities
 
</div>

EMA Wellness

Position Title: Office ManagerPosition Overview:The Office Manager will report to the CEO and oversee daily administrative operations, ensuring the workplace runs efficiently by managing staff, coordinating procedures, and maintaining vendor relationships. Key responsibilities will include managing office budgets, supplies, and equipment, purchasing of specific office and project specific needs while supporting HR functions like onboarding, scheduling, and implementing office policies. The Office Manager will work to ensure other employees have what they need to succeed.Core Responsibilities<ul><li>Administrative Operations: organizing all contracts, agreements and company documentation; updating employee records; Managing day-to-day operations, including managing mail, answering phones, and maintaining files.</li><li>Vendor &amp; Facility Management: Overseeing office, equipment, and maintenance; negotiating contracts with vendors and service providers.</li><li>Financial Administration: Handling office budgets, expense tracking, certain purchasing taks, and work with consultants for AP and AR and invoice processing</li><li>Staff Support: Assisting with employee onboarding, training, and maintaining personnel records.</li></ul>&middot; Regularly updating employee health and&middot; Planning company events, such as retreats and holiday parties<ul><li>Office Culture &amp; Safety: Organizing events, team-building activities, and ensuring compliance with safety policies.</li></ul>Key Performance Indicators<ul><li>Office efficiency and organization.</li><li>Budget adherence, receivables kept current</li><li>Employee satisfaction and productivity.</li></ul>Education&middot; Bachelor&rsquo;s degree with MBA or equivalent [SS1]Experience<ul><li>Relevant experience in a small, high growth business</li><li>Experience: Previous experience in office administration or as an office assistant.</li><li>Skills: Exceptional organizational, multitasking, and leadership skills.</li><li>Communication: Strong verbal and written communication for liaising with staff and external partners.</li><li>Technology: Proficiency in Microsoft Office Suite, scheduling tools, and CRM systems.</li></ul>Competencies &amp; Personal Attributes&middot; Leadership &ndash; Ability to lead people and get results through others.&middot; Interpersonal &ndash; Superior interpersonal communication and management skills.&middot; Problem Solving &ndash;Fluency in synthesizing large amounts of complex information into a coherent communication or solution based plan.&middot; Entrepreneurial - Ability to work rapidly both independently and as part of a team in a dynamic environment.&middot; Customer Service &ndash; Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for services and assistance.&middot; Planning/organizing &ndash; Prioritizes and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans.&middot; Oral communication &ndash; Speaks clearly and persuasively in positive or negative situations; listens and obtains clarification when needed; demonstrates group presentation skills; fluent in written and spoken English.&middot; Dependability &ndash; Follows through on requests and instructions; responds to management direction; keeps commitments.&middot; Initiative &ndash; Takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.&middot; Innovation &ndash; Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others attention.&middot; Quality Orientation &ndash; Strong attention to detail; driven by exceeding quality standards.[SS1]I think BA is finePay: $60,000.00 - $80,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Boston, MA 02116

Orion180 Insurance Services, LLC

<div>At Orion180, we don&rsquo;t just stand out for what we do; we shine because of how we do it. Our mission is to deliver an exceptional insurance experience through innovative technology, unparalleled customer service, and a comprehensive suite of products. Our vision is to be the premier global provider of insurance solutions and redefine the insurance industry. 
Orion180 is proud to call three vibrant cities home. Our headquarters on Florida&rsquo;s stunning Space Coast in Melbourne offers an exceptional quality of life, with affordable housing, excellent transportation, and close proximity to major cities like Orlando, Tampa, and Miami. Our Irving, Texas, office places us in a dynamic center of culture, business, and entertainment, keeping us closely connected to innovation and growth. Our Draper, Utah, location, nestled in the heart of the Salt Lake Valley, connects us to a rapidly growing tech ecosystem and provides access to the outdoor lifestyle and natural beauty the region is known for. 
Elevate our workplace experience at Orion180! At Orion180, we are committed to building an environment where employees can do their best work. As we expand into our new Draper, Utah office, we are looking for an Office Manager who will play a key role in establishing and maintaining a welcoming, organized, and productive workplace.
Serving as a central point of support for employees, visitors, and leadership, this role helps create a positive office experience while supporting operational needs across the organization. The Office Manager plays an important role in creating a professional, welcoming, and productive office environment by anticipating needs, managing logistics, and handling time sensitive operational tasks. 
What You&rsquo;ll Do:<ul><li> Professionally represent the company by welcoming all visitors to the office.</li><li> Set up and act as the point of contact for all office services.</li><li> Manage vendor relationships and ensure invoices and services are processed in a timely fashion.</li><li> Oversee procurement and ongoing management of office supplies, equipment, and materials.</li><li> Coordinate with building management and vendors for office maintenance, repairs, and facilities needs</li><li> Manage incoming and outgoing mail, packages, and courier deliveries.</li><li> Help support employee engagement activities and office initiatives.</li><li> Maintain a clean, organized, and professional office environment including reception areas, kitchens, and shared spaces.</li><li> Coordinate conference room scheduling and assist with meeting logistics when needed.</li><li> Format information for internal and external communications such as memos, emails, presentations, and reports.</li><li> Maintain communication with other Orion180 offices to support alignment and operational consistency.</li><li> Act as point person for supplies for maintenance, mailing, shipping, supplies, equipment, bills, and errands.</li><li> Support the office in other various duties and complete projects and special assignments as needed</li></ul><h1 class="jobSectionHeader"> 
What We're Looking For:</h1><ul><li> High School diploma, bachelor&rsquo;s degree preferred.</li><li> 5 years of experience as an Office Manager or similar role.</li><li> Proficient in Microsoft Office.</li><li> Familiarity with online calendars and cloud systems.</li><li> Experience dealing with vendors and coordinating office logistics.</li><li> Strong communication skills via phone, email, and in-person.</li><li> Experience exercising discretion and confidentiality with sensitive company information.</li><li> Excellent organizational skills with an ability to think proactively and prioritize work.</li></ul> 
What's in it for You:
Dynamic Environment: On-site role with a fast-paced and collaborative team culture. Results-driven office where your contributions make a real impact. 
Compensation: Competitive base pay and performance bonuses. 
Career Growth: Mentorship, growth tracks, and professional development. 
Benefits: Medical, dental, vision, 401k, paid holidays, PTO and more! 
The office environment is fast-paced and collaborative. An employee must be willing and able to work their regularly assigned work schedule onsite, and in times of need, be able to work an extended schedule depending on company or departmental needs, project requirements, or customer demands. 
While performing general duties for this position, the employee is regularly required to sit, stand, and/or walk around (including the use of stairs). Other demands include the ability to openly communicate with others by talking, listening, comprehending, and reading; being able to lift light objects (&lt;25 lbs); and using standard office equipment such as computers, printers, and phones. In addition, there is an occasional need to bend, twist, or squat down to open/close cabinets and reach for files or other standard office-type objects.
Orion180 is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. 
Reasonable accommodations are available for qualified individuals with disabilities during the application process. Applicants who need accommodations may email hr@orion180.com to request assistance.</div>

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