office services manager

Kafaat Business Solutions شركة كفاءات حلول الأعمال

<div>
 
 A leading Real Estate Company in Riyadh is seeking an
 
 Office Manager
 
 to support the CEO Office. The selected candidate will be responsible for managing all secretarial and administrative services, ensuring smooth daily operations and maintaining the highest level of professionalism and confidentiality.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Act as the primary point of contact and coordination between the CEO and internal/external stakeholders.
 </li>
 <li>
 Handle day-to-day administrative matters, documents, and visitor interactions independently.
 </li>
 <li>
 Manage CEO&rsquo;s travel arrangements, meeting schedules, and incoming communications.
 </li>
 <li>
 Prepare information, reports, and data required for the CEO&rsquo;s internal and external meetings.
 </li>
 <li>
 Organize and coordinate meetings, including preparing minutes and ensuring follow-up on key actions.
 </li>
 <li>
 Maintain secure and effective filing and data management systems for the CEO office.
 </li>
 <li>
 Ensure office equipment, resources, and logistics are available and well-maintained.
 </li>
 <li>
 Ensure compliance with company policies, standards, and reporting requirements.
 </li>
 <li>
 Contribute to continuous improvement of office systems and practices.
 </li>
 </ul>
 
 Requirements
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in a relevant field.
 </li>
 <li>
 
 3&ndash;5 years of experience
 
 in a similar Office Manager or Executive Assistant role.
 </li>
 <li>
 Advanced proficiency in
 
 Arabic &amp; English
 
 (spoken and written).
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 High sense of urgency, professionalism, and confidentiality.
 </li>
 <li>
 Ability to adapt to a dynamic executive schedule and travel requirements.
 </li>
 </ul>
 
 
</div>

Office Manager

Trustbend Packers & Movers

<div>
 <ul>
 <li>
 Full Time
 </li>
 <li>
 Dubai
 </li>
 <li>
 Posted 2 days ago
 
 
 </li>
 </ul>
 At
 
 Trustbend Packers &amp; Movers
 
 , we believe that a well-organized and efficient office is key to delivering the highest quality relocation and logistics services. To strengthen our operations, we are seeking a skilled and proactive
 
 Office Manager
 
 to join our team in
 
 Dubai
 
 . This role is ideal for someone who can oversee administrative processes, manage staff, and ensure smooth day-to-day operations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee and manage daily office operations, ensuring efficiency and productivity.
 </li>
 <li>
 Supervise administrative staff and coordinate their activities.
 </li>
 <li>
 Develop and implement office policies, procedures, and systems.
 </li>
 <li>
 Monitor office supplies inventory and ensure timely procurement.
 </li>
 <li>
 Assist management with scheduling meetings, preparing reports, and handling correspondence.
 </li>
 <li>
 Ensure compliance with company policies and legal requirements.
 </li>
 <li>
 Support HR functions including onboarding, employee records, and office culture initiatives.
 </li>
 <li>
 Liaise with internal departments and external stakeholders to support company operations.
 </li>
 <li>
 Identify areas for process improvements and contribute to organizational development.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an Office Manager, Administrative Manager, or similar role.
 </li>
 <li>
 Strong organizational and leadership skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 Proficiency in MS Office and office management software.
 </li>
 <li>
 Ability to multitask and manage priorities effectively.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field preferred.
 </li>
 <li>
 Experience in logistics or relocation services will be an added advantage.
 
 
 </li>
 </ul>
 Becoming part of
 
 Trustbend Packers &amp; Movers in Dubai
 
 as an
 
 Office Manager
 
 offers a chance to play a key role in the smooth functioning of our operations while contributing to a customer-focused environment. If you are a motivated professional who thrives in a dynamic workplace, we welcome you to apply and grow with us.
 
 
 Full name
 
 
 Email address
 
 
 Message
 
 
 Upload CV
 
 
 Upload your CV/resume or any other relevant file. Max. file size: 512 MB.
</div>

Al Tamimi

<div>Role: Office Manager
Reporting Line: Director of Administration &amp; Head of Office
Requirements &amp; Personal Attributes:
Essential
<ul><li>At least 3 years&rsquo; management or senior administrator experience in a corporate or other significant legal/professional service provider.
</li><li>Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
</li><li>Demonstrated IT skills, including working with document management systems.
</li><li>Strong interpersonal and communication skills, including impeccable oral and written communication skills.
</li><li>Outstanding skills in organisation, research, analysis, problem solving and time management.
</li><li>Demonstrated ability to work under pressure and meet deadlines
</li><li>Leadership skills and ability to work autonomously and as part of a team.
</li><li>High level observance of confidentiality, judgment and discretion.
</li><li>Fluent English
</li><li>Arabic desirable, not essential
</li></ul>Desirable
<ul><li>Previous experience in the Doha, Qatar.
</li><li>Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm
</li></ul>Primary Job Purpose:
Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm&rsquo;s strategic objectives and vision.
 
The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal &amp; external), staff, suppliers and consultants.
 
The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a &ldquo;can do&rdquo; attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.
Duties &amp; Responsibilities:
The Office Manager&rsquo;s core responsibilities include but are not limited to:
<ul><li>Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
</li><li>Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
</li><li>Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
</li><li>Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
</li><li>Coordinating the office&rsquo;s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
</li><li>Ensure all SLA&rsquo;s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
</li><li>Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
</li><li>Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
</li><li>Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
</li><li>Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
</li><li>Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
</li><li>Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm&rsquo;s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
</li><li>Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
</li><li>Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration &amp; Finance)
</li><li>Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
</li><li>Ensures that all matter-related documents are filed on Document Management System.
</li><li>Prompting lawyers to consistently contribute to the Knowledge Bank.
</li><li>Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services)
</li><li>In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance)
</li><li>Ensuring office staff are adhering to firm policies. (Group Compliance)
</li><li>Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk &amp; Compliance Officer. (Group Compliance)
</li><li>Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance)
</li><li>Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance)
</li><li>Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance)
</li><li>Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance)
</li><li>Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance).
</li><li>Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management)
</li><li>Safeguards the safe box containing any office valuables
</li><li>Administers and processes all Petty Cash transactions within the parameters of the firm&rsquo;s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance)
</li><li>Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR &amp; Recruitment).
</li><li>Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations &amp; Office Management)
</li><li>Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development &amp; Events).
</li><li>Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance)
</li><li>Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR &amp; Community Engagement).
</li><li>Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance).
</li></ul>Relationships:
<ul><li>Director of Administration
</li><li>Head of Office
</li><li>Chief Operating Officer
</li><li>Business Services Chiefs
</li><li>Heads of Departments
</li><li>Fee Earners
</li><li>Internal Clients
</li><li>External Clients
</li><li>Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)
</li></ul>Diversity, Equity &amp; Inclusion:
Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</div>

Al Tamimi & Company

<div>
 
 
 Role:
 
 Office Manager
 
 
 
 
 
 
 Reporting Line:
 
 Director of Administration &amp; Head of Office
 
 
 
 
 
 
 Requirements &amp; Personal Attributes:
 
 
 
 
 
 
 
 Essential
 
 
 <ul>
 <li>
 At least 3 years&rsquo; management or senior administrator experience in a corporate or other significant legal/professional service provider.
 </li>
 <li>
 Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
 </li>
 <li>
 Demonstrated IT skills, including working with document management systems.
 </li>
 <li>
 Strong interpersonal and communication skills, including impeccable oral and written communication skills.
 </li>
 <li>
 Outstanding skills in organisation, research, analysis, problem solving and time management.
 </li>
 <li>
 Demonstrated ability to work under pressure and meet deadlines
 </li>
 <li>
 Leadership skills and ability to work autonomously and as part of a team.
 </li>
 <li>
 High level observance of confidentiality, judgment and discretion.
 </li>
 <li>
 Fluent English
 </li>
 <li>
 Arabic desirable, not essential
 </li>
 </ul>
 
 
 
 
 
 Desirable
 
 
 <ul>
 <li>
 Previous experience in the Doha, Qatar.
 </li>
 <li>
 Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm
 </li>
 </ul>
 
 
 
 
 
 Primary Job Purpose:
 
 
 
 
 
 
 Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm&rsquo;s strategic objectives and vision.
 
 
 The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal &amp; external), staff, suppliers and consultants.
 
 
 The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a &ldquo;can do&rdquo; attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 
 
 
 
 The Office Manager&rsquo;s core responsibilities include but are not limited to:
 
 
 <ul>
 <li>
 Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
 </li>
 <li>
 Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
 </li>
 <li>
 Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
 </li>
 <li>
 Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
 </li>
 <li>
 Coordinating the office&rsquo;s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
 </li>
 <li>
 Ensure all SLA&rsquo;s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
 </li>
 <li>
 Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
 </li>
 <li>
 Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
 </li>
 <li>
 Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
 </li>
 <li>
 Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
 </li>
 <li>
 Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
 </li>
 <li>
 Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm&rsquo;s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
 </li>
 <li>
 Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
 </li>
 <li>
 Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration &amp; Finance)
 </li>
 <li>
 Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
 </li>
 <li>
 Ensures that all matter-related documents are filed on Document Management System.
 </li>
 <li>
 Prompting lawyers to consistently contribute to the Knowledge Bank.
 </li>
 <li>
 Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services)
 </li>
 <li>
 In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance)
 </li>
 <li>
 Ensuring office staff are adhering to firm policies. (Group Compliance)
 </li>
 <li>
 Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk &amp; Compliance Officer. (Group Compliance)
 </li>
 <li>
 Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance)
 </li>
 <li>
 Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance)
 </li>
 <li>
 Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance)
 </li>
 <li>
 Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance)
 </li>
 <li>
 Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance).
 </li>
 <li>
 Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management)
 </li>
 <li>
 Safeguards the safe box containing any office valuables
 </li>
 <li>
 Administers and processes all Petty Cash transactions within the parameters of the firm&rsquo;s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance)
 </li>
 <li>
 Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR &amp; Recruitment).
 </li>
 <li>
 Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations &amp; Office Management)
 </li>
 <li>
 Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development &amp; Events).
 </li>
 <li>
 Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance)
 </li>
 <li>
 Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR &amp; Community Engagement).
 </li>
 <li>
 Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance).
 </li>
 </ul>
 
 
 
 
 
 Relationships:
 
 
 
 
 
 <ul>
 <li>
 Director of Administration
 </li>
 <li>
 Head of Office
 </li>
 <li>
 Chief Operating Officer
 </li>
 <li>
 Business Services Chiefs
 </li>
 <li>
 Heads of Departments
 </li>
 <li>
 Fee Earners
 </li>
 <li>
 Internal Clients
 </li>
 <li>
 External Clients
 </li>
 <li>
 Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)
 </li>
 </ul>
 
 
 
 
 
 Diversity, Equity &amp; Inclusion:
 
 
 
 
 
 
 Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 
 
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 
 
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 
</div>

<div>Role: Office Manager
Reporting Line: Director of Administration &amp; Head of Office
Requirements &amp; Personal Attributes:
Essential
<ul><li>At least 3 years&rsquo; management or senior administrator experience in a corporate or other significant legal/professional service provider.
</li><li>Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
</li><li>Demonstrated IT skills, including working with document management systems.
</li><li>Strong interpersonal and communication skills, including impeccable oral and written communication skills.
</li><li>Outstanding skills in organisation, research, analysis, problem solving and time management.
</li><li>Demonstrated ability to work under pressure and meet deadlines
</li><li>Leadership skills and ability to work autonomously and as part of a team.
</li><li>High level observance of confidentiality, judgment and discretion.
</li><li>Fluent English
</li><li>Arabic desirable, not essential
</li></ul>Desirable
<ul><li>Previous experience in the Riyadh, KSA.
</li><li>Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm
</li></ul>Primary Job Purpose:
Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm&rsquo;s strategic objectives and vision.
 
The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal &amp; external), staff, suppliers and consultants.
 
The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a &ldquo;can do&rdquo; attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.
Duties &amp; Responsibilities:
The Office Manager&rsquo;s core responsibilities include but are not limited to:
<ul><li>Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
</li><li>Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
</li><li>Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
</li><li>Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
</li><li>Coordinating the office&rsquo;s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
</li><li>Ensure all SLA&rsquo;s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
</li><li>Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
</li><li>Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
</li><li>Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
</li><li>Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
</li><li>Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
</li><li>Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm&rsquo;s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
</li><li>Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
</li><li>Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration &amp; Finance)
</li><li>Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
</li><li>Ensures that all matter-related documents are filed on Document Management System.
</li><li>Prompting lawyers to consistently contribute to the Knowledge Bank.
</li><li>Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services)
</li><li>In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance)
</li><li>Ensuring office staff are adhering to firm policies. (Group Compliance)
</li><li>Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk &amp; Compliance Officer. (Group Compliance)
</li><li>Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance)
</li><li>Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance)
</li><li>Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance)
</li><li>Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance)
</li><li>Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance).
</li><li>Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management)
</li><li>Safeguards the safe box containing any office valuables
</li><li>Administers and processes all Petty Cash transactions within the parameters of the firm&rsquo;s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance)
</li><li>Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR &amp; Recruitment).
</li><li>Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations &amp; Office Management)
</li><li>Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development &amp; Events).
</li><li>Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance)
</li><li>Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR &amp; Community Engagement).
</li><li>Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance).
</li></ul>Relationships:
<ul><li>Director of Administration
</li><li>Head of Office
</li><li>Chief Operating Officer
</li><li>Business Services Chiefs
</li><li>Heads of Departments
</li><li>Fee Earners
</li><li>Internal Clients
</li><li>External Clients
</li><li>Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)
</li></ul>Diversity, Equity &amp; Inclusion:
Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</div>

MENA Recruit

The Role
 Office Manager – Doha A leading regional law firm is seeking an experienced Office Manager to lead its Doha office. This role is ideal for candidates with a strong background in law firms or professional services, and a minimum of 5 years’ experience managing operations in the GCC. Role Overview: The Office Manager will oversee daily office operations, support senior stakeholders, and manage business services staff to ensure a professional, efficient, and compliant working environment. Key Responsibilities: • Manage office operations, facilities, vendors, and administrative staff • Oversee budgeting, procurement, and cost control • Coordinate immigration, licensing, and regulatory compliance • Support onboarding, relocations, and HR processes • Foster a positive and engaged office culture • Ensure alignment with firm policies and local regulations
 
Requirements
 <ul>
<li>Minimum 5 years’ experience in office management within a law firm or professional services environment • Prior experience working in the GCC • Arabic and English fluency required • Strong leadership, communication, and organizational skills • Familiarity with local legal/regulatory procedures is a plus Salary: Up to QAR 25,000 per month (negotiable based on experience)</li>
</ul>
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Progressio Solutions

About the RoleWe are seeking a highly organized, proactive, and versatile professional to provide seamless support across office management, executive assistance, and HR administration. This hybrid role will be the backbone of our daily operations, ensuring the smooth running of the office, enabling the CEO to focus on strategic priorities, and supporting HR functions to nurture a productive and positive workplace culture.Key Responsibilities1. Office Management<ul><li>Oversee day-to-day office operations, ensuring a well-organized and efficient workspace.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Coordinate maintenance, repairs, and facility-related services.</li><li>Handle incoming correspondence, deliveries, and office communication.</li></ul>2. CEO Assistance<ul><li>Act as the primary point of contact for the CEO&rsquo;s internal and external communications.</li><li>Manage the CEO&rsquo;s calendar, schedule meetings, and organize travel itineraries.</li><li>Prepare documents, presentations, and reports as requested.</li><li>Track follow-ups and ensure deadlines are met for CEO&rsquo;s commitments.</li><li>Support in event coordination, board meetings, and client engagements.</li></ul>3. HR Administration<ul><li>Maintain and update employee records in compliance with company policies and labor laws.</li><li>Assist in recruitment activities: posting job ads, screening CVs, and scheduling interviews.</li><li>Support employee engagement initiatives, events, and wellbeing programs.</li><li>Manage HR-related documentation, benefits administration, and leave tracking.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or related field (preferred).</li><li>2-3 years of experience in office management or/and executive assistance.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication skills in both written and spoken English.</li><li>Discretion, professionalism, and ability to handle sensitive information.</li><li>Strong problem-solving skills and a proactive attitude.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have as an Office Manager?</li><li>How long is your notice period? (in weeks)</li><li>What is your expected salary in EGP?</li><li>Are you comfortable working in an onsite setting?</li></ul>

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