office services specialist

Virginia Department of Corrections

<div><div><div><ul><li>5101353
</li></ul></div><div><ul><li>Richmond, Virginia, United States
</li></ul></div><div><ul><li>Dept of Corr - Div of Inst
</li></ul></div><div><ul><li>Public Safety
</li></ul></div><div><ul><li>Full-Time (Salaried)
</li></ul></div><div><ul><li>Closing at: Mar 27 2026 - 23:55 EDT
</li></ul></div><div><ul><li>Dept of Corr - Central Admin</li></ul></div></div><p></p><div><br>
</div><div><p><b>Title:</b> Office Services Specialist: Offender Management Services - CCAP Referral Unit #01033</p>
<p><b>
State Role Title:</b> Admin and Office Spec II</p>
<p><b>
Hiring Range:</b> $35,450.00 - $47,240.00</p>
<p><b>
Pay Band:</b> 2</p>
<p><b>
Agency:</b> Dept of Corr - Central Admin</p>
<p><b>
Location: </b>DOC Headquarters</p>
<p><b>
Agency Website:</b> www.vadoc.virginia.gov</p>
<p><b>
Recruitment Type:</b> State Employee Only - E</p>
<p><b>
Job Duties</b></p>
<p>
To provide administrative support to the CCAP Referral Unit by reviewing intake information and applying established criteria to determine appropriate information is routed to the correct CCAP Referral Specialist. Assist with coordination of new intakes and transfers within CCAP. Conducts regular maintenance of the Referral Unit waitlist database, maintenance of the referral unit&rsquo;s various directories, provide phone coverage. Performs other duties as assigned. This position is responsible for taking prepared drafts of minutes during various meetings.</p>
<p><b>
Minimum Qualifications</b></p>
<p>
Experience providing administrative support in a fast‑paced, detail‑oriented environment, including reviewing and processing intake or case‑related information using established criteria. Applicants must demonstrate proficiency in data entry and database inquiry operations, along with strong working knowledge of Microsoft Office Suite&mdash;particularly Excel and Word. Experience coordinating workflows, managing waitlists or tracking systems, and maintaining directories or unit records is required. Candidates must be able to take accurate notes or minutes from prepared drafts during meetings and provide effective phone and customer service support. Strong decision‑making skills, the ability to work independently with minimal supervision, and excellent verbal, written, and interpersonal communication abilities are essential.</p>
<p><b>
Additional Considerations</b></p>
<p>
Working knowledge of the criminal justice system, community corrections practices, or related human services environments. Candidates must be able to obtain and maintain Virginia Criminal Information Network (VCIN) certification, which requires meeting all associated training and background requirements.</p>
<p><b>
Special Instructions</b></p>
<p>
You will be provided a confirmation of receipt when your application and/or r&eacute;sum&eacute; is submitted successfully. Please refer to &ldquo;Your Application&rdquo; in your account to check the status of your application for this position.</p>
<p>
If selected as a finalist with the VADOC, candidates can expect the following:
<br>
<br>
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
<br>
<br>
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver&rsquo;s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
<br>
<br>
Application Requirements: Application and/or r&eacute;sum&eacute; for this position are only accepted electronically through the Commonwealth of Virginia&rsquo;s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or r&eacute;sum&eacute;s will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or r&eacute;sum&eacute;.
<br>
<br>
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or r&eacute;sum&eacute;.<br>
<br>
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
<br>
<br>
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.</p><br>
<p><b>
Contact Information</b></p>
<p>
Name: Human Resources</p>
<p>
Phone: 804-887-8022</p>
<p>
Email: EMAILED APPLICATIONS/R&Eacute;SUM&Eacute;S / WILL NOT BE ACCEPTED FOR THIS POSITION</p><br>
<p></p>
<p>
In support of the Commonwealth&rsquo;s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging &amp; Rehabilitative Services (DARS), or the Department for the Blind &amp; Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.</p>
<p>
Note<b>:</b> Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.</p></div></div>

Office Services Specialist: Offender Management Services - CCAP Referral Unit #01033

Didi Hirsch Mental Health Services

<div><p><b>Office Specialist (Via Avanta)</b></p>
<p>
This is a onsite position based in Pacoima, CA. The work schedule is Monday through Friday from 8:30a-5:00p.</p>
<p>
The pay range for this role is $19.87-$22.85 per hour.</p>
<p>
Ask us about loan repayment programs you may qualify for by working at Didi Hirsch.</p>
<p><b><i>
About Didi Hirsch</i></b></p>
<p>
Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation&rsquo;s first Suicide Prevention Center. We are a nonprofit organization providing care to about 270,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable. More than 1,000 dedicated employees and volunteers make Didi Hirsch&rsquo;s work possible.
</p><p><b>Summary</b></p>
<p>
As an Office Specialist, you will provide essential administrative support to the assigned program or department. You will greet and assist clients and visitors, determine the purpose of their visit, and connect them with the appropriate staff in a professional and welcoming manner. In this role, you will maintain health records in accordance with federal and state guidelines and the agency&rsquo;s policies and procedures to ensure compliance. You will also deliver professional customer service to clinical and administrative staff, clients, visitors, and vendors.</p>
<p><b><i>
Primary Duties</i></b></p>
<ul>
<li>Provides reception services, greets visitors, ascertains nature of business, signs-in visitors and directs visitors to appropriate person, issues visitor&rsquo;s identification when required.</li>
<li>Operates telephone console to receive incoming calls; provides information to caller or routes caller to appropriate staff; places outgoing phone calls as needed.</li>
<li>Records accurate phone messages including name, time of call, nature of business and person called upon and delivers (via voicemail, email, etc.) to the appropriate party.</li>
<li>Checks Agency/program voice mail throughout the day and answers or directs messages to appropriate personnel (no voicemail at this time)</li>
<li>Performs clerical duties which include routine typing, filing, copying, faxing, completing and submitting Agency forms, data entry and distributing Agency communications.</li>
<li>Sorts and distributes incoming mail; prepares outgoing mail including internal office mail, external mail, overnight services, delivery services and registered mail. Assures adequate funding on postage meter at all times.</li>
<li>Assists in the maintenance of office equipment including computers, telephone systems, copiers, fax machines and other types of office equipment; calls for service when necessary.</li>
<li>Assists in assuring all safety and health standards are followed and responds to safety issues within the facility in a timely manner.</li>
<li>Develops and maintains administrative and clerical skills through seminars, workshops or other forms of training/education.</li>
<li>Attends and actively participates in all team and staff meetings.</li>
<li>Scheduling clients&rsquo; appointments per the Centralized Scheduling guidelines.</li>
<li>Checks client insurance eligibility and updates EHR.</li>
<li>Registers clients, enters, and updates information in EHR.</li>
<li>Collects clients&rsquo; payments, performs Share-Of-Cost spend-down, maintains invoice and payment logs.</li>
<li>Coordinating e-mail and appointments in the Patient Portal system.</li>
<li>Assists clinical staff with various tasks including, scheduling, reminder calls, communication with pharmacy (authorization documents) and laboratories, medical records and Payor Financial Information.</li>
<li>Scans required paper documentation into EHR.</li>
<li>Performs retro-billing when needed.</li>
<li>Monitors and updates PFI/FOA.</li>
<li>Assists with translation/interpretation when needed.</li>
<li>Assists with Requests for Records/Invoicing/Log.</li>
<li>Takes Vital Signs and records measurements in EHR.</li>
<li>Opens/closes cases in EHR and County Systems</li>
<li>Updates information in required database (Task Needs, etc.)</li>
</ul>
<p><b><i>Position Requirements</i></b></p>
<ul>
<li>High school diploma or equivalent.</li>
<li>Completion of courses in clerical and administrative skills, and/or relevant work experience.</li>
<li>Knowledge of business English, spelling, punctuation, and general office practices and procedures.</li>
<li>Demonstrated customer service skills with ability to provide prompt, friendly courteous service to callers, visitors, clients and staff.</li>
<li>Basic computer skills in Microsoft Office programs (Word, Excel, etc.)</li>
<li>Effective verbal communication skills; bi-lingual skills in approved language desirable.</li>
<li>Effective work organization skills and ability to work with minimal supervision.</li>
<li>Basic math skills to calculate routine data.</li>
<li>Support the values and mission of Didi Hirsch as related to employment.</li>
<li>Know and comply with Agency policies and procedures.</li>
<li>Present ideas, information, and viewpoints clearly, both verbally and in writing.</li>
<li>Demonstrate commitment to team objectives and Didi Hirsch philosophies.</li></ul><br>
<p></p>
<div>
<p><b><i>Our Vision</i></b></p>
<p>
A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being.</p>
<p><b><i>
Our Mission</i></b></p>
<p>
Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to individuals and families, especially in communities where discrimination and injustice limit access.</p>
<p><b><i>
CORE VALUES</i></b></p>
<p><b>
Excellence:</b> We are constantly innovating, learning from the communities we serve, and applying the latest research to advance best practices. We uphold the highest ethical standards to ensure we are providing compassionate and excellent care.</p><br>
<p><b>
Diversity &amp; Inclusion: </b>We value diversity of background, experience, and ideas. We celebrate differences and prioritize creating a sense of belonging.</p>
<p><b>
Equity:</b> We are dedicated to promoting health equity in our communities, and we work to dismantle disparities and discrimination within both systems of care and society.</p><br>
<p><b>
Well Being: </b>We are devoted to the well-being of our staff, volunteers, and communities, and believe healthy teams lead to healthy clients.</p><br>
<p><b>
Advocacy:</b> We advocate across all levels of government and use our voice to reduce barriers to care with the goal of access to high quality, integrated healthcare for all.</p><br>
<p><b>
Community Engagement: </b>We build partnerships in the community and across sectors to create a more inclusive and responsive mental health ecosystem and enhance greater accessibility to care and support.</p>
</div>
<div><div><div><div><div><p>#LI-KS1 #LI-Onsite</p></div></div></div></div></div></div>

Office Specialist

Surgery Ventures

<p></p><div><h4 class="jobSectionHeader"><b>This full time position will travel between the HCA Surgery Centers in Salt Lake City and Provo to provide front desk coverage as needed. When not traveling to a center, this position will work from home assisting the Central Business Office with insurance verification and billing work.</b></h4><p>
Do you want to join an organization that invests in you as a Business Office Specialist -Float? At Mountain West Surgery Center, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.</p><h5 class="jobSectionHeader"><b>
Job Summary and Qualifications</b></h5><br>
<p></p><h5 class="jobSectionHeader"><br>
<p><b>We are seeking a Business Office Specialist - float who contributes to the company&rsquo;s mission, vision, and values by handling various business office functions. You will be responsible for billing, cash posting, chart preparation, cash posting, collections, insurance verification, medical records, patient registration and scheduling.</b></p><p></p><p><b><br>
What you will do:</b></p><p></p><ul><li><p><b><br>
You will rotate to other ambulatory surgery center facilities</b></p></li><li><b>
You will handle various business office duties to include: billing, chart preparation, cash posting, collections, insurance verification, medical records, patient registration and scheduling</b></li><li><b>
Be responsible for accurately performing all functions of your patient admissions</b></li><li><b>
Perform and document insurance pre-certification, verification and interviews for your patients prior to surgery</b></li><li><b>
You will identify coding or billing problems from EOBs and works to correct errors in a timely manner</b></li><li><b>
You will prepare accounts for rebilling</b></li><li><b>
You will file secondary insurance and send to the designated carrier with proper documentation</b></li><li><b>
Schedule your patient surgical procedures and maintain the surgery schedule</b></li></ul><p></p><p><b><br>
Qualifications you will need:</b></p><p></p><ul><li><b><br>
Minimum 2 years of experience in a medical office setting, preferably an ambulatory setting</b></li></ul><br>
<b>
Benefits</b></h5><p></p><p>
Mountain West Surgery Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li><b>
Comprehensive benefits</b> for medical, prescription drug, dental, vision, behavioral health and telemedicine services</li><li><b>
Wellbeing support,</b> including free counseling and referral services</li><li><b>
Time away from work</b> programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence</li><li><b>
Savings and retirement resources</b>, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling</li><li><b>
Education support</b> through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing</li><li><b>
Additional benefits</b> for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts</li></ul><p>
Learn more about Employee Benefits</p><p><b><i>
Note: Eligibility for benefits may vary by location.</i></b></p><p></p><p>
Consider a fulfilling and secure career with Surgery Ventures, in partnership with HCA Healthcare. Our team of over 3,400 physicians manages more than 150 surgery centers across 16 states in the United States. As a dedicated unit within HCA Healthcare, we prioritize providing safe, efficient, and premium surgical services. With over 30 years of pioneering experience in the industry, our physician partners offer exceptional outpatient care to over 800,000 patients in communities across our network. We do so with the backing of the clinical, operational, and financial expertise of a Fortune 100 healthcare leader. At Surgery Ventures, we are committed to supporting your career growth and advancement at every stage.</p><p>
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses</p><br>
<p></p><p>&quot;Good people beget good people.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder</p><p>
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Business Office Specialist -Float opening. Qualified candidates will be contacted for interviews. <b>Submit your resume today to join our community of caring!</b></p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

Business Office Specialist -Float

Elevator Services Group

<div><div><b>Date posted:</b> April 21, 2026</div>
<div><b>Pay:</b> $20.00 - $25.00 per hour</div>
<div><b>Job description:</b></div>
<div>Overview<br>
We are seeking an energetic and detail-oriented Office Support Specialist to join our client's dynamic team! In this vital role, you will support operations, ensuring the office runs smoothly and efficiently. Your proactive approach and excellent organizational skills will support various administrative functions, enhance communication, and contribute to a positive workplace environment. This position is part-time on-site and has flexible starting and ending work hours/ 30 hours per week.</div>
<div>Duties</div>
<ul><li>Answering phones and providing customer support to internal and external customers</li>
<li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records</li>
<li>Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and attention to detail</li>
<li>Assist with bookkeeping using QuickBooks, including invoicing, expense tracking, and financial record keeping</li>
<li>Support calendar management and scheduling for team members, coordinating meetings and appointments seamlessly</li>
<li>Provide exceptional customer support by addressing inquiries, resolving issues, and maintaining positive communication with clients and colleagues</li>
</ul><div>Experience</div>
<ul><li>Previous office experience or clerical work demonstrating familiarity with administrative procedures</li>
<li>Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li>
<li>Experience handling multi-line phone systems and practicing professional phone etiquette</li>
<li>Knowledge of QuickBooks or similar accounting software for basic bookkeeping tasks</li>
<li>Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment</li>
<li>Excellent typing speed along with proofreading skills to ensure accuracy in all documents</li>
<li>Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously</li>
<li>Personal assistant or office management experience is advantageous but not required</li>
</ul><div>Join us as an Office Support Specialist where your enthusiasm, organization, and dedication will make a meaningful impact every day!</div>
<div>Work Location: In person</div></div><div></div>

Office Support Specialist

Search 10000+ Office services specialist jobs near you this May. New roles added regularly across leading industries. Apply today.

10000 office services specialist jobs Near Me

Office Services Specialist: Offender Management Services - CCAP Referral Unit #01033

Office Specialist

Business Office Specialist -Float

Office Support Specialist

Office Support Specialist

Office Support Specialist

Office Support Specialist