office specialist

State of Maine

<div><h2 class="jobSectionHeader">If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State&rsquo;s career page and indicate on the application that they have previously worked for the State.
</h2>.
Maine Commission on Public Defense Services
Opening Date: June 15, 2026
Closing Date: June 30, 2026
Grade/ Admin Unit: 19 / Administrative Services
 
Salary: $20.23 - $29.14/ Hourly
Position Number: 146000054
Location: Augusta
Telework: None
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
OVERVIEW:
The Maine Commission on Public Defense Services is seeking to fill one (1) Office Specialist II position in its central office based in Augusta.
PDS is an independent commission whose purpose is to provide high-quality, efficient representation to indigent citizens who are entitled to counsel at state expense. The ability to telework at times is available.
JOB DESCRIPTION:
The position provides administrative support to other central office staff to assist in meeting operational productions, and/or processing needs. The position will primarily be responsible for documenting requests, making purchases, obtaining credentials for attorneys and staff to use various platforms, assisting with administrative rulemaking processes, and other administrative tasks.
KEY RESPONSIBILITIES:
<ul><li>Comply with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
</li><li>Independently compose, review, edit, and/or approve correspondence.
</li><li>Coordinate accounting and general operating activities, and assemble financial statements, evaluate work operations, and procure supplies.
</li><li>Educate public regarding Administrative Procedures Act; and assist with rule making process, filings, and associated workflow.
</li><li>Research federal grant programs, prepare applications, interpret and administer program requirements, and prepare the financial statements and expenditure reports.
</li><li>Develop and recommend new work methods and administrative policies/procedures to improve existing work practices.
</li><li>Liase between supervisor and internal and external sources on key matters.
</li><li>Interpret and implement the policies and decisions of superiors. 9. Attend board/committee meetings to provide secretarial services.
</li></ul>KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
<ul><li>The position requires excellent reading, writing, and analytical skills.
</li><li>The position also requires having the knowledge of the principles of office management
</li><li>The ability to compose, review, and edit complex correspondence
</li><li>The ability to use discretion and judgment in dispensing information
</li><li>The ability to initiate, coordinate, implement, and evaluate administrative activities
</li><li>The ability to maintain confidentiality
</li><li>The ability to establish operational priorities, procedures, and quality assurance mechanism.
</li><li>The position requires an attention to detail and excellent customer service skills.
</li></ul>MINIMUM QUALIFICATIONS:
Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I , Office Assistant II , Office Associate I, Office Associate II and Office Specialist I.
LICENSING/REGISTRATION/CERTIFICATION REQUIREMENTS: (if applicable)
Some positions may require possession of a valid Class B Maine Motor Vehicle Operator&rsquo;s License.
<div>APPLICATION INSTRUCTIONS:
</div><div>Please submit a cover letter along with a current resume and three (3) professional references .
</div><div>In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.
</div><div>CONTACT INFORMATION:
</div><div>For more information or questions specific to the position, please contact recruiting.ggsc@maine.gov 
</div><div>The selected candidate will be required to pass the required background checks (fingerprinting may be required ) as a condition of employment . 
</div><div><div>Benefits of working for the State of Maine:
</div><div>No matter where you work across Maine state government, you find employees who embody our state motto&mdash;&quot;Dirigo&quot; or &quot;I lead&quot;&mdash;as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
</div><div><ul><li>Work-Life Balance &ndash; Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
</li></ul></div><div><ul><li>Health Insurance Coverage &ndash; The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State .
</li></ul></div><div><ul><li>Health Insurance Premium Credit &ndash; Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .
</li></ul></div><div><ul><li>Dental Insurance &ndash; The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
</li></ul></div><div><ul><li>Retirement Plan &ndash; The State of Maine contributes 14.11 % of pay to the Maine Public Employees Retirement System ( MainePERS ), on behalf of the employee .
</li></ul></div><div><ul><li>Gym Membership Reimbursement &ndash; Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
</li></ul></div><div><ul><li>Health and Dependent Care Flexible Spending Accounts &ndash; Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
</li></ul></div><div><ul><li>Public Service Student Loan Forgiveness &ndash; The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .
</li></ul></div><div><ul><li>Living Resources Program &ndash; Navigate challenging work and life situations with our employee assistance program.
</li></ul></div><div><ul><li>Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child&mdash;including fathers and adoptive parents&mdash;receive forty-two (42) consecutive calendar days of fully paid parental leave . Additional , unpaid leave may also be available, under the Family and Medical Leave Act .
</li></ul></div><div><ul><li>Voluntary Deferred Compensation &ndash; Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
</li></ul></div><div>State employees are eligible for an extensive and highly competitive benefits package , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness .
</div><div>Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
</div><div>There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
</div><div>As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
</div></div><div>If you&rsquo;re looking for a great next step, and want to feel good about what you do, we&rsquo;d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
</div><div>Thinking about applying?
</div><div>Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you&rsquo;re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart. 
</div><div>If you require a paper application, please download and print one HERE
</div>.
If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.</div>

Office Specialist II

Lincoln Vision Center

Busy optometric practice looking for an exceptional front office specialist to greet and direct patients accordingly in-person or on the phone in a professional and courteous manner. Schedule appointments as well as check-in and check-out patients including verifying insurance and registration information and collecting payment. Balance cash drawer and reconcile credit card transactions.Responsibilities and DutiesComputer experience with electronic medical records or patient scheduling preferred. Technical skills needed to operate copier/ fax/scanner and be able to troubleshoot problems as they arise. Must have excellent customer service skills.Job Type: Full-timePay: $15.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li></ul>Work Location: In person

Front Office Specialist

<div><h2 class="jobSectionHeader">If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State&rsquo;s career page and indicate on the application that they have previously worked for the State.
</h2>.
Department of Professional and Financial Regulation - State Board of Nursing
Job Class Code: 6546
 
Grade: 16 (Administrative Services)
 
Salary: $18.76-$27.03/Hour
 
Location: Augusta, ME
Opening Date : June 15, 2026
Closing Date: June 30, 2026
This is a classification in the Office &amp; Administrative Support Job Family which manages systems to track and monitor applications for licensure of practical nurses and registered professional nurses by examination; verify the identity and education of all applicants for licensure by examination; determine applicant eligibility, and make applicants eligible, to sit for the National Council Licensure Examination (NCLEX); process and deposit all licensing fees; correspond with all applicants for licensure by examination; develop materials and memoranda for presentation to the Assistant Executive Director; attend the Board meetings to answer questions; follow-up on any issues identified by the Assistant Executive Director and the Board; make licensing recommendations to the Assistant Executive Director and the Board; issue licenses to recent graduates of educational programs in nursing, both in-state and out-of-state, and for other applicants who must complete the NCLEX exam as part of the endorsement process, upon successfully passing the exam.
Primary responsibilities include:
<ul><li>Review and approve applications to issue eligibility status and nursing licenses consistent with Board laws, rules and provisions of the enhanced Nurse Licensure Compact to RNs and LPNs.
</li><li>Determine and recommend eligibility for applicant testing accommodations.
</li><li>Determine eligibility for a multistate license based on knowledge and interpretation of Nurse Licensure Compact laws, rules and regulations (32 M.R.S. Chapter 31, Subchapter 2-A; The Interstate Commission of Nurse Licensure Compact Administrators Rules; Nursys Nurse Licensure Compact Policies; and Board Office NLC Procedures).
</li><li>Provide to applicants and licensees an explanation of the Board's interpretation of applicable statutes and rules.
</li><li>Attend Board meetings and provide oral presentations and respond to questions regarding applications for licensure by examination and licensure processes.
</li><li>Independently analyze and identify issues that might affect an applicant's suitability for licensure.
</li><li>Research, compile, and analyze complex licensure requirements and report trends to the Executive Director and the Board.
</li><li>Develop and maintain timely application processing systems.
</li><li>Develop and recommend new work methods and administrative policies/procedures to improve existing licensure processes.
</li><li>Educate the public regarding the Board's licensing laws, rules, and processes.
</li><li>Enter, allocate, and deposit all fees and payments made to the Board for licensing and other services.
</li></ul>Skills or knowledge required:
<ul><li>Knowledge of laws, rules, and regulations for processing Board of Nursing exam applications, including the uniform licensure requirements for issuance of a multistate license, and the requirements for applicants with nursing service in the medical corps.
</li><li>Knowledge of the Nursys National Database.
</li><li>Knowledge of the Nurse Licensure Compact (NLC).
</li><li>Knowledge of the Agency License Management System (ALMS), including entering information, confirming information, and updating information.
</li><li>Knowledge of public relations techniques and ability to interact with the public.
</li><li>Knowledge of the Administrative Procedures Act.
</li><li>Ability to establish and maintain effective working relationships.
</li><li>Ability to communicate effectively.
</li><li>Ability to write clearly and effectively.
</li><li>Ability to identify and analyze issues, reach logical conclusions, and make sound decisions/recommendations.
</li></ul>Minimum qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I , Office Assistant II , and Office Associate I .
Contact information:
Questions about this position should be directed to Deanna Larsen, Probation Compliance Officer, Professional Licensing Supervisor at 207-287-1144 or at deanna.j.larsen@maine.gov .
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto&mdash;&quot;Dirigo&quot; or &quot;I lead&quot;&mdash;as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
<ul><li>Work-Life Fit &ndash; Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
</li><li>Health Insurance Coverage &ndash; The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
</li><li>Health Insurance Premium Credit &ndash; Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .
</li><li>Dental Insurance &ndash; The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
</li><li>Retirement Plan &ndash; The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
</li><li>Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child&mdash;including non-birthing and adoptive parents&mdash;receive six weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act .
</li></ul>State employees are eligible for an extensive and highly competitive benefits package , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness .
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you&rsquo;re looking for a great next step, and want to feel good about what you do, we&rsquo;d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
.
If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.</div>

Office Specialist I - Licensure Specialist - Examinations

Integrity Marketing Group

<div>Front Office Administrative Specialist
Modern Insurance Marketing
Wilsonville, OR
Monday &ndash; Friday
8:30am &ndash; 5:30pm 
About Modern Insurance Marketing
Modern Insurance Marketing, headquartered in Wilsonville, Oregon, has been delivering insurance and risk management solutions for decades. As a &ldquo;Full Service Insurance Agency,&rdquo; they have a wide variety of insurance options, including home, auto, life, and health. Their business program keeps virtually any commercial enterprise secure for the right price, and our programs for specific industries do the same.
Job Summary
Our agency is committed to providing excellent customer service, operating with integrity, and treating our clients &amp; agents like extended family. The Front Office Administrative Specialist role is vital to creating a welcoming and professional office environment. This position serves as the first impression and point of contact for the agency, while managing daily front office operations and administrative services. 
Primary Responsibilities:
Front Office &amp; Reception<ul><li>
Greet guests and team members in a friendly, professional manner</li><li>
Answer, screen and direct phone calls</li><li>
Conference room and appointment scheduling</li><li>
Open and close the office as needed</li><li>
Manage office supplies, equipment and inventory</li><li>
Receive, sort, and distribute mail, packages, and deliveries</li><li>
Perform light office errands as needed</li></ul> 
Administrative Services<ul><li>
Monitor, review and submit applications</li><li>
Data entry and reporting</li><li>
Light accounting for vendor invoices and commission inquiries</li><li>
Print and prepare materials ensuring compliance</li></ul><ul><li>
Use Outlook, Teams and RingCentral for communications</li><li>
Provide general administrative support to Agency Director</li></ul><ul><li>
Assist with the planning, coordination, and execution of sales events and trainings</li><li>
Assist with special projects and additional duties as assigned</li></ul> 
Primary Skills &amp; Requirements:<ul><li>
High School Diploma or equivalent required</li><li>
2+ years of front office or administrative experience required</li><li>
Experience with Medicare or Health Insurance preferred</li><li>
Strong communication and customer service skills</li><li>
Professional demeanor with a positive attitude</li><li>
Strong organizational and multi-tasking abilities</li><li>
Manage multiple priorities in a fast-paced environment</li><li>
Detail-oriented, dependable, and service-focused</li><li>
Proficiency with Microsoft Office programs (ex. Excel, Outlook, Powerpoint, Teams)</li><li>
Ability to lift up to 20 lbs. as needed</li><li>
Reliable transportation required</li></ul>
Benefits Available<ul><li>
Medical/Dental/Vision Insurance</li><li>
401(k) Retirement Plan</li><li>
Paid Holidays</li><li>
PTO</li><li>
Community Service PTO</li><li>
FSA/HSA</li><li>
Life Insurance</li><li>
Short-Term and Long-Term Disability</li></ul>
The general pay scale for this open position is $20 - $27. Pay for a selected candidate will be determined within the pay scale based on one or more of the following factors: candidate&rsquo;s experience, skill set, education level, and/or location.
About Integrity
Integrity is one of the nation&rsquo;s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead.
Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you&rsquo;ll love, and we&rsquo;ll love you back. We&rsquo;re proud of the work we do and the culture we&rsquo;ve built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind.
Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are &mdash; in person, over the phone or online. Integrity&rsquo;s employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com.
Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.</div>

Front Office Administrative Specialist

University of Florida

<div><div>JOB NO:
<div>540224</div> 
WORK TYPE:
<div>Staff Full-Time</div> 
LOCATION:
<div>Main Campus (Gainesville, FL)</div> 
CATEGORIES:
<div>Office/Administrative/Fiscal Support, Veteran's Preference Eligible</div> 
DEPARTMENT:<div>
33010000 - HP-OFFICE OF THE DEAN</div></div> 
<div>
<div><div><div><div>CLASSIFICATION TITLE:</div>
<div>
Administrative Specialist I</div> 
</div> 
<div><div>CLASSIFICATION MINIMUM REQUIREMENTS:</div>
<div>
Bachelor's degree; or an equivalent combination of education and relevant experience.</div> 
</div> 
<div><div>JOB DESCRIPTION:</div>
<div>
The Administrative Specialist I provides essential administrative and operational support within the College of Public Health and Health Professions (PHHP) Dean&rsquo;s Office. This is a highly professional position that serves as a key point of coordination for daily office activities and supports leadership, faculty, staff, students and visitors to ensure efficient and professional operations.
<div>
The incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including: 
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>

The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. This role requires strong organizational skills, attention to detail and the ability to work independently while supporting a team-based administrative structure. This position reports directly to the Executive Assistant II.
<div>
Administrative Support 
The Administrative Specialist I provides direct administrative support to College Administration leadership including: 
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>

Responsible for calendar assistance, which may include scheduling meetings, coordinating meeting logistics (such as booking the room, ordering food, cleaning up the space etc), and preparing documents and/or relevant meeting materials.

Routine correspondence management including drafting and proofreading documents such as letters, reports, forms, and various internal and external correspondence. Manage and maintain proper filing system for documents. Ensure templates remain updated. Request reports as applicable and appropriate. Execute mail merge requests. Ensure appropriate department and college administrative personnel are provided fully executed copies for their records.

In conjunction with the Executive Assistant II, may be assigned additional administrative activities when needed and as time allows.
<div>
Dean&rsquo;s Office Operations and Coordination 
Serves as the primary receptionist and the front-facing point of contact for the Dean's Office. This includes: 
<ul><li>Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional environment for faculty, staff and visitors.</li><li>Maintains the office&rsquo;s shared spaces, ensuring cleanliness, organization and timely replenishment of supplies.</li></ul></div>

Manages operational calendars, logs, contact and access lists, and other items related to the college&rsquo;s operations including Lenel building access, digital key database, vehicle and golf cart logs, and repair and maintenance schedules of PHHP vehicles. Responsible for managing PHHP&rsquo;s one-time room requests for various shared spaces within the HPNP Building.

Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.

Serves as the primary liaison to contracted vendors (i.e. UF motor pool, Aramark, etc), coordinating communication, monitoring service delivery and ensuring timely and accurate fulfillment of contractual obligations.

Fiscal 
Manages travel for the Associate Deans and Executive Director of Finance and Administration. Responsible for travel arrangements, preapprovals, authorizations, expense reports and preparation of necessary travel documents and reimbursements.

May also manage travel for College Administration guests, including but not limited to seminar speakers, faculty candidates, distinguished guests of the Dean(s), prospective and current donors, etc. Provides other administrative assistance as needed and requested.

Responsible for management of an individual UF Procurement card (PCard), ensuring compliance with purchasing guidelines, obtaining preapprovals, following purchasing guidelines, and reconciling transactions in a timely manner.

Responsible for administrative management of financial and/or inventory-based items (e.g. parking passes), ensuring accurate records and accountability.

Backup Support 
Serves as backup support to the Executive Assistant II and assists with scheduling, meeting coordination and document preparation related responsibilities in times of absence or unavailability.

Provides backup administrative and reception support as needed for the Undergraduate Advising Suite.

Provides backup administrative support to the Dean&rsquo;s Office Student Assistant(s) with routine tasks and office functions in times of absence or position vacancy. 
 
Event Planning 
Plans, coordinates, and executes the annual Delta Omega Public Health Honor Society Induction college wide ceremony to include coordination of application and selection process, ceremony logistics, communication, budget, and event design. Consults with the college&rsquo;s Marketing and Event Specialist as needed.

Provides event related administrative support to the Marketing and Event Specialist and Project Managers during peak event periods.</div> 
</div> 
<div><div>EXPECTED SALARY:</div>
<div>
$27.77 - $29.69 per hour; commensurate with experience and education.

The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .</div> 
</div> 
<div><div>REQUIRED QUALIFICATIONS:</div>
<div>
Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.</div> 
</div> 
<div><div>PREFERRED:</div>
<div><ul><li>Experience providing administrative support to senior leadership in a complex, fast-paced environment.</li>
<li>Strong customer service orientation with the ability to interact courteously and professionally with a wide range of internal and external constituents.</li>
<li>Demonstrated ability to work independently, exercise sound judgment and manage multiple priorities with strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills and the ability to establish and maintain effective working relationships with a varied population.</li>
<li>Experience handling confidential and sensitive information with discretion.</li>
<li>Working knowledge of university systems and procedures including travel systems, procurement, expense reporting, PCard reconciliation and work orders.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including calendar management, document preparation and mail merge.</li>
</ul>
</div></div> 
<div><div>SPECIAL INSTRUCTIONS TO APPLICANTS:</div>
<div>
In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.

If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida&rsquo;s Sunshine Law.</div> 
</div> 
<div><div>HEALTH ASSESSMENT REQUIRED:</div> <div>No</div></div></div> 
</div>
</div><div>ADVERTISED:
<div>11 Jun 2026</div> Eastern Daylight Time 
APPLICATIONS CLOSE:
<div><div>25 Jun 2026</div></div>
Eastern Daylight Time</div></div>

Administrative Specialist I

Think Tank, Inc.

<div>CONTRACT INFORMATION
Agency: NOAA National Marine Fisheries Service (NMFS), Office of the Assistant Administrator (OAA)
Place of Performance: Silver Spring, MD (1315 East-West Highway, 20910); telework as authorized
Period of Performance: 07/22/2026 &ndash; 07/21/2027 (Base); up to 4 years with options
POSITION OVERVIEW
The Administrative Operations Specialist provides comprehensive administrative operations support to the OAA Front Office and other OAA offices. The Specialist prepares, tracks, and coordinates administrative actions including travel, time and attendance, meeting logistics, correspondence, calendar management, and office management. The Specialist does not approve travel, certify time and attendance, obligate funds, or make official procurement decisions.
KEY RESPONSIBILITIES
Travel Coordination:<ul><li>
Prepare travel authorizations, vouchers, reimbursement support documents, and related travel packages in the Federal travel system per Federal Travel Regulations and NOAA/NMFS procedures</li><li>
Coordinate travel logistics for OAA Federal staff and invited travelers including itinerary coordination, documentation, and voucher support</li><li>
Maintain travel trackers, flag missing approvals or documentation, and provide status updates to travelers and Government officials</li><li>
Support conference and group travel package preparation and routing when requested</li></ul>
Time and Attendance Support:<ul><li>
Provide administrative support for time and attendance tracking using the approved Government timekeeping system</li><li>
Maintain pay period calendars, send reminders, review timesheets for completeness or obvious errors, and notify employees and approving officials of outstanding actions</li><li>
Prepare timekeeping status reports for Government review; Government officials retain all certification and approval authority</li></ul>
Office Management, Meeting, and Correspondence Support:<ul><li>
Coordinate facilities requests, training request packages, IT helpdesk tickets, space and equipment needs, and purchase request packages as directed by the COR</li><li>
Monitor shared mailboxes, maintain calendars and contact lists, schedule meetings and appointments, and manage meeting logistics for executive leadership and OAA staff</li><li>
Prepare agendas, meeting notes, action item trackers, meeting preparatory materials, and follow-up reminders</li><li>
Coordinate hybrid and virtual meeting support using Google Meet, WebEx, or other Government-approved tools</li><li>
Prepare and edit correspondence, memoranda, manuals, informational materials, forms, newsletters, reports, spreadsheets, and presentation materials</li><li>
Maintain budget tracking and expense reconciliation support documentation for Government review</li></ul>
REQUIRED QUALIFICATIONS<ul><li>
Experience providing executive-level administrative support including calendar management, meeting logistics (hybrid/virtual), correspondence and memoranda preparation, and presentation materials</li><li>
Experience with Federal travel systems - preparation of travel authorizations, vouchers, and reimbursement support documents per Federal Travel Regulations</li><li>
Experience with Government timekeeping systems for time and attendance administrative support</li><li>
Facilities/training/IT helpdesk coordination; purchase request package support; budget tracking and expense reconciliation support</li><li>
Qualifications commensurate with an associate degree or equivalent and approximately 8 years of relevant administrative experience for senior support roles</li><li>
Strong written and oral communication skills</li><li>
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Meet), Adobe Acrobat, and SmartSheet</li><li>
Ability to learn NOAA/DOC systems and procedures quickly</li><li>
Must be capable of obtaining and maintaining a suitability/public trust determination (Tier 1 or successor) and all required system access approvals</li><li>
Must identify as a contractor in all written, electronic, and verbal communications per contract requirements</li></ul></div>

Administrative Operations Specialist

Aveanna Healthcare

<div>
 
 Overview
 
 
 
 
 Position: Healthcare Operations Specialist
 
 
 
 
 Join a Company That Puts People First!
 
 
 
 Aveanna Healthcare is one of the nation&rsquo;s largest private duty nursing companies, continuing to grow and innovate. We pride ourselves on fostering a workplace culture that values diversity, encourages collaboration, and supports our team members every step of the way.
 
 
 
 What Makes Aveanna Different?
 
 
 
 
 Award-Winning Culture
 
 
 
 <ul>
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 Recognized in Indeed&rsquo;s Work Wellbeing Top 100 Companies of 2024
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 Named Best Company for Work-Life Balance, Happiest Employees, Best Culture, and Best CEO by Comparably in 2024
 
 
 </li>
 </ul>
 
 Comprehensive Benefits Package
 
 
 
 <ul>
 <li>
 Health, Dental, Vision, and Company-paid Life Insurance
 </li>
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 Paid Holidays, Vacation Days, and Sick Days
 </li>
 <li>
 Quarterly Bonus Opportunities
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 <li>
 Mileage Reimbursement
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 <li>
 401(k) Savings Plan with Employer Matching
 </li>
 <li>
 Employee Stock Purchase Plan with a 15% Discount
 </li>
 <li>
 Tuition Discounts and Reimbursement Program (conditions apply)
 </li>
 <li>
 Nationwide Presence with Advancement Opportunities
 </li>
 <li>
 Employee Recognition Programs and Relief Fund
 </li>
 <li>
 Structured New Hire Orientation
 </li>
 <li>
 Employee Resource Groups for Community and Support
 
 
 </li>
 </ul>
 
 Position Details
 
 
 
 <ul>
 <li>
 Compensation: $17.00 hourly + quarterly bonuses
 </li>
 <li>
 Schedule: Full-time schedule, Monday&ndash;Friday, daytime hours
 </li>
 <li>
 Location: Houston, TX
 
 
 </li>
 </ul>
 
 Responsibilities Of The Operations Specialist
 
 
 
 <ul>
 <li>
 Customer Service Support: Deliver top-level service to internal and external clients for all clinical operational support activities at the branch.
 </li>
 <li>
 General Office Duties: Manage tasks such as scanning, filing, handling incoming calls, emails, and faxes, distributing mail, processing invoices, and ordering office supplies.
 </li>
 <li>
 Compliance Coordination: Support recruiting and onboarding efforts, maintain personnel files, ensure credentialing, and assist with risk management processes.
 </li>
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 Medical Records Management: Perform data entry, organize and distribute physician plans of care, and uphold communication standards within the office.
 </li>
 <li>
 Payroll Assistance: Review weekly timesheets, audit payroll files, and serve as the primary contact for caregiver payroll inquiries.
 
 
 </li>
 </ul>
 
 Qualifications Of The Operations Specialist
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent required; College Degree is a PLUS.
 </li>
 <li>
 Experience in payroll and/or human resources is highly preferred.
 </li>
 <li>
 Proficient in Microsoft Office Suite, with strong skills in Word and Excel.
 </li>
 <li>
 Team player with excellent organizational skills and the ability to multitask effectively.
 </li>
 <li>
 Home health experience is a PLUS.
 </li>
 <li>
 Proficiency in English; bilingual skills are a PLUS.
 
 
 </li>
 </ul>
 Note: As an employer receiving Medicare and Medicaid funds, Aveanna employees must comply with all health-related requirements, including vaccinations and testing, subject to medical or religious exemptions.
 
 
 
 Take the Next Step in Your Career!
 
 
 
 Join a team where you can grow, lead, and make a real difference in the lives of others. Apply now to become part of Aveanna&rsquo;s supportive and dynamic environment!
</div>

Healthcare Operations Specialist

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