office specialist

The Southwell Co.

<div><div>DEPARTMENT: AFF PHYSICIANS FOR WOMEN
</div><div>F ACILITY: Medical Office Building
</div><div>WORK TYPE: Full Time
</div><div>S HIFT: Daytime<br>
</div><div></div><div><b>SUMMARY:
</b></div><div>The Office Specialist is responsible for coordinating communications occurring at the clinic. They are responsible for the paperwork involved with transcription of orders and registering patients. They receive supervision from Practice Manager, Office Coordinator, and other clinical staff. They are responsible for keeping up with new and changing insurance matters. They work closely with the Patient Access department to keep up with current guidelines in registration processes. They provide excellent customer service to patients, patient&rsquo;s families, visitors, physicians, coworkers, and other medical and non-medical personnel.<br>
</div><div></div><div><b>RESPONSIBILITIES:
</b></div><div>* Correctly transcribes physician&rsquo;s orders into mainframe using appropriate forms.
<br>
<ul><li>Coordinates scheduling, needed follow-ups, and referrals for patients.
</li><li>Demonstrates the ability to handle confidential information with discretion for the patient, family, and/or co-worker.
</li><li>Assist in answering phone calls including providing assistance to patients, referring physician offices, and others who may call.
</li><li>Transfers calls to appropriate personnel and/or takes messages.
</li><li>Performs basic clerical duties such as filing, mailing, faxing, and copying.
</li><li>Assists in ordering office and medical supplies as requested.
</li><li>Receives payments from patients and distributes receipts.
</li><li>Keeps abreast of pertinent federal, and state regulations and laws and Tift Regional Health System, Inc. (&ldquo;TRHS&rdquo;) policies as they presently exist and as they change or are modified.
</li><li>Understands and adheres to: TRHS&rsquo; compliance standards as they appear in TRHS&rsquo;s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy; and HIPAA and TRHS policies regarding privacy and security of protected health information.
</li><li>Demonstrates the ability to perform tasks that meet the age-specific requirements of the persons, patients, vendors, and staff that the employee is charged to interact with as required by the position.
</li><li>Offers suggestions on ways to improve operations of department and reduce costs.
</li><li>Attends all mandatory education programs.
</li><li>Improves self-knowledge through voluntarily attending continuing education/certification classes.
</li><li>Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements.
</li><li>Cross-trains in order to better assist co-workers and to provide maximum efficiency in the department.
</li><li>Volunteers/participates on hospital committees, functions, and department projects.
</li><li>Manages resources effectively.
</li><li>Reports equipment in need of repair in order to extend life of equipment and removes malfunctioning equipment out of service with timely reporting to the appropriate personnel.
</li><li>Makes good use of time so as to not create needless overtime.<br>
</li></ul></div><div></div><div><b>EDUCATION:
</b></div><div>* High School Diploma or Equivalent
<br>
<ul><li>One year of hospital or physician experience preferred. Certified Nursing Assistant certification or Medical Assistant diploma preferred.<br>
</li></ul></div><div></div><div><b>OTHER INFORMATION:
</b></div><div>One year of hospital or physician experience preferred. Certified Nursing Assistant certification or Medical Assistant diploma preferred.<br>
 </div><div></div><br>
<div><b>Southwell/Tift Regional Health System, Inc. is an Equal Opportunity Employer.</b></div></div><div></div>

Office Specialist

Didi Hirsch Mental Health Services

<div><p><b>Office Specialist (Via Avanta)</b></p>
<p>
This is a onsite position based in Pacoima, CA. The work schedule is Monday through Friday from 8:30a-5:00p.</p>
<p>
The pay range for this role is $19.87-$22.85 per hour.</p>
<p>
Ask us about loan repayment programs you may qualify for by working at Didi Hirsch.</p>
<p><b><i>
About Didi Hirsch</i></b></p>
<p>
Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation&rsquo;s first Suicide Prevention Center. We are a nonprofit organization providing care to about 270,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable. More than 1,000 dedicated employees and volunteers make Didi Hirsch&rsquo;s work possible.
</p><p><b>Summary</b></p>
<p>
As an Office Specialist, you will provide essential administrative support to the assigned program or department. You will greet and assist clients and visitors, determine the purpose of their visit, and connect them with the appropriate staff in a professional and welcoming manner. In this role, you will maintain health records in accordance with federal and state guidelines and the agency&rsquo;s policies and procedures to ensure compliance. You will also deliver professional customer service to clinical and administrative staff, clients, visitors, and vendors.</p>
<p><b><i>
Primary Duties</i></b></p>
<ul>
<li>Provides reception services, greets visitors, ascertains nature of business, signs-in visitors and directs visitors to appropriate person, issues visitor&rsquo;s identification when required.</li>
<li>Operates telephone console to receive incoming calls; provides information to caller or routes caller to appropriate staff; places outgoing phone calls as needed.</li>
<li>Records accurate phone messages including name, time of call, nature of business and person called upon and delivers (via voicemail, email, etc.) to the appropriate party.</li>
<li>Checks Agency/program voice mail throughout the day and answers or directs messages to appropriate personnel (no voicemail at this time)</li>
<li>Performs clerical duties which include routine typing, filing, copying, faxing, completing and submitting Agency forms, data entry and distributing Agency communications.</li>
<li>Sorts and distributes incoming mail; prepares outgoing mail including internal office mail, external mail, overnight services, delivery services and registered mail. Assures adequate funding on postage meter at all times.</li>
<li>Assists in the maintenance of office equipment including computers, telephone systems, copiers, fax machines and other types of office equipment; calls for service when necessary.</li>
<li>Assists in assuring all safety and health standards are followed and responds to safety issues within the facility in a timely manner.</li>
<li>Develops and maintains administrative and clerical skills through seminars, workshops or other forms of training/education.</li>
<li>Attends and actively participates in all team and staff meetings.</li>
<li>Scheduling clients&rsquo; appointments per the Centralized Scheduling guidelines.</li>
<li>Checks client insurance eligibility and updates EHR.</li>
<li>Registers clients, enters, and updates information in EHR.</li>
<li>Collects clients&rsquo; payments, performs Share-Of-Cost spend-down, maintains invoice and payment logs.</li>
<li>Coordinating e-mail and appointments in the Patient Portal system.</li>
<li>Assists clinical staff with various tasks including, scheduling, reminder calls, communication with pharmacy (authorization documents) and laboratories, medical records and Payor Financial Information.</li>
<li>Scans required paper documentation into EHR.</li>
<li>Performs retro-billing when needed.</li>
<li>Monitors and updates PFI/FOA.</li>
<li>Assists with translation/interpretation when needed.</li>
<li>Assists with Requests for Records/Invoicing/Log.</li>
<li>Takes Vital Signs and records measurements in EHR.</li>
<li>Opens/closes cases in EHR and County Systems</li>
<li>Updates information in required database (Task Needs, etc.)</li>
</ul>
<p><b><i>Position Requirements</i></b></p>
<ul>
<li>High school diploma or equivalent.</li>
<li>Completion of courses in clerical and administrative skills, and/or relevant work experience.</li>
<li>Knowledge of business English, spelling, punctuation, and general office practices and procedures.</li>
<li>Demonstrated customer service skills with ability to provide prompt, friendly courteous service to callers, visitors, clients and staff.</li>
<li>Basic computer skills in Microsoft Office programs (Word, Excel, etc.)</li>
<li>Effective verbal communication skills; bi-lingual skills in approved language desirable.</li>
<li>Effective work organization skills and ability to work with minimal supervision.</li>
<li>Basic math skills to calculate routine data.</li>
<li>Support the values and mission of Didi Hirsch as related to employment.</li>
<li>Know and comply with Agency policies and procedures.</li>
<li>Present ideas, information, and viewpoints clearly, both verbally and in writing.</li>
<li>Demonstrate commitment to team objectives and Didi Hirsch philosophies.</li></ul><br>
<p></p>
<div>
<p><b><i>Our Vision</i></b></p>
<p>
A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being.</p>
<p><b><i>
Our Mission</i></b></p>
<p>
Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to individuals and families, especially in communities where discrimination and injustice limit access.</p>
<p><b><i>
CORE VALUES</i></b></p>
<p><b>
Excellence:</b> We are constantly innovating, learning from the communities we serve, and applying the latest research to advance best practices. We uphold the highest ethical standards to ensure we are providing compassionate and excellent care.</p><br>
<p><b>
Diversity &amp; Inclusion: </b>We value diversity of background, experience, and ideas. We celebrate differences and prioritize creating a sense of belonging.</p>
<p><b>
Equity:</b> We are dedicated to promoting health equity in our communities, and we work to dismantle disparities and discrimination within both systems of care and society.</p><br>
<p><b>
Well Being: </b>We are devoted to the well-being of our staff, volunteers, and communities, and believe healthy teams lead to healthy clients.</p><br>
<p><b>
Advocacy:</b> We advocate across all levels of government and use our voice to reduce barriers to care with the goal of access to high quality, integrated healthcare for all.</p><br>
<p><b>
Community Engagement: </b>We build partnerships in the community and across sectors to create a more inclusive and responsive mental health ecosystem and enhance greater accessibility to care and support.</p>
</div>
<div><div><div><div><div><p>#LI-KS1 #LI-Onsite</p></div></div></div></div></div></div>

Volusia County Schools

<div><div><div><div><h2 class="jobSectionHeader"><b>04-Support/VUE Support</b><b>
</b></h2></div><div><div><div>Position Office Specialist III
</div><div>Facility SCHOOL WAY CAFE
</div><div>Location DeLand, FL
</div><div>Category Administrative Support Workers
</div><div>Classification 04-Support/VUE Support
</div><div>Posting Number D3700086
</div><div>Date Posted 03/09/2026
</div><div>Closing Date 04/10/2026
</div></div></div><div><p>
</p></div></div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div>Job Description</div>
</div><div><h3 class="jobSectionHeader"><b>Position Summary</b></h3>
<div>Position Code: 370405007<br>
<br>
School/Site: Olson Dr<br>
<br>
Hours: 8<br>
<br>
Months: 12</div>
</div><div><h3 class="jobSectionHeader"><b>Required Qualifications/Certifications</b></h3>
<ul><li>High school diploma, G.E.D. or equivalent</li><li>Five (5) years of progressively responsible office experience or training or an equivalent combination of both</li><li>Computer experience</li></ul>
</div><div><h3 class="jobSectionHeader"><b>Salary Info</b></h3>
<div>$16.50 - $17.80 per hour</div>
</div><div><h3 class="jobSectionHeader"><b>Summary</b></h3>
<div><b>For current employees:</b><br>
If applying for a new (transfer) position that requires an addendum, please complete the required addendum to the General application, please select and complete the necessary addendum for that position (addendums listed at bottom of job board page).<br>
Positions requiring addendums include (but are not limited to):
<ul><li>Bus Operator</li>
<li>Mental Health Therapist</li>
<li>Nurse</li>
<li>Teacher</li>
<li>Mental Health Therapist</li>
<li>School Administrator or Dean</li></ul></div></div></div></div></div>

Office Specialist III

<div><div><div><div><h2 class="jobSectionHeader"><b>04-Support/VUE Support</b><b>
</b></h2></div><div><div><div>Position Office Specialist II
</div><div>Facility SPRUCE CREEK HIGH SCHOOL
</div><div>Location Port Orange, FL
</div><div>Category Administrative Support Workers
</div><div>Classification 04-Support/VUE Support
</div><div>Posting Number 44360008
</div><div>Date Posted 03/09/2026
</div><div>Closing Date 04/17/2026
</div></div></div><div><p>
</p></div></div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div>Job Description</div>
</div><div><h3 class="jobSectionHeader"><b>Position Summary</b></h3>
<div>Position: 754402162- EBD<br>
<br>
School/Site: Spruce Creek High School<br>
<br>
Hours: 8<br>
<br>
Months: 11</div>
</div><div><h3 class="jobSectionHeader"><b>Required Qualifications/Certifications</b></h3>
<ul><li>High school diploma, G.E.D. or equivalent</li><li>Three (3) years office experience or training or an equivalent combination of both</li><li>Computer experience</li></ul>
</div><div><h3 class="jobSectionHeader"><b>Salary Info</b></h3>
<div>$15.25 - $16.50 per hour</div>
</div><div><h3 class="jobSectionHeader"><b>Summary</b></h3>
<div><b>For current employees:</b><br>
If applying for a new (transfer) position that requires an addendum, please complete the required addendum to the General application, please select and complete the necessary addendum for that position (addendums listed at bottom of job board page).<br>
Positions requiring addendums include (but are not limited to):
<ul><li>Bus Operator</li>
<li>Mental Health Therapist</li>
<li>Nurse</li>
<li>Teacher</li>
<li>Mental Health Therapist</li>
<li>School Administrator or Dean</li></ul></div></div></div></div></div>

Office Specialist II

Surgery Ventures

<p></p><div><h4 class="jobSectionHeader"><b>This full time position will travel between the HCA Surgery Centers in Salt Lake City and Provo to provide front desk coverage as needed. When not traveling to a center, this position will work from home assisting the Central Business Office with insurance verification and billing work.</b></h4><p>
Do you want to join an organization that invests in you as a Business Office Specialist -Float? At Mountain West Surgery Center, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.</p><h5 class="jobSectionHeader"><b>
Job Summary and Qualifications</b></h5><br>
<p></p><h5 class="jobSectionHeader"><br>
<p><b>We are seeking a Business Office Specialist - float who contributes to the company&rsquo;s mission, vision, and values by handling various business office functions. You will be responsible for billing, cash posting, chart preparation, cash posting, collections, insurance verification, medical records, patient registration and scheduling.</b></p><p></p><p><b><br>
What you will do:</b></p><p></p><ul><li><p><b><br>
You will rotate to other ambulatory surgery center facilities</b></p></li><li><b>
You will handle various business office duties to include: billing, chart preparation, cash posting, collections, insurance verification, medical records, patient registration and scheduling</b></li><li><b>
Be responsible for accurately performing all functions of your patient admissions</b></li><li><b>
Perform and document insurance pre-certification, verification and interviews for your patients prior to surgery</b></li><li><b>
You will identify coding or billing problems from EOBs and works to correct errors in a timely manner</b></li><li><b>
You will prepare accounts for rebilling</b></li><li><b>
You will file secondary insurance and send to the designated carrier with proper documentation</b></li><li><b>
Schedule your patient surgical procedures and maintain the surgery schedule</b></li></ul><p></p><p><b><br>
Qualifications you will need:</b></p><p></p><ul><li><b><br>
Minimum 2 years of experience in a medical office setting, preferably an ambulatory setting</b></li></ul><br>
<b>
Benefits</b></h5><p></p><p>
Mountain West Surgery Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li><b>
Comprehensive benefits</b> for medical, prescription drug, dental, vision, behavioral health and telemedicine services</li><li><b>
Wellbeing support,</b> including free counseling and referral services</li><li><b>
Time away from work</b> programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence</li><li><b>
Savings and retirement resources</b>, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling</li><li><b>
Education support</b> through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing</li><li><b>
Additional benefits</b> for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts</li></ul><p>
Learn more about Employee Benefits</p><p><b><i>
Note: Eligibility for benefits may vary by location.</i></b></p><p></p><p>
Consider a fulfilling and secure career with Surgery Ventures, in partnership with HCA Healthcare. Our team of over 3,400 physicians manages more than 150 surgery centers across 16 states in the United States. As a dedicated unit within HCA Healthcare, we prioritize providing safe, efficient, and premium surgical services. With over 30 years of pioneering experience in the industry, our physician partners offer exceptional outpatient care to over 800,000 patients in communities across our network. We do so with the backing of the clinical, operational, and financial expertise of a Fortune 100 healthcare leader. At Surgery Ventures, we are committed to supporting your career growth and advancement at every stage.</p><p>
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses</p><br>
<p></p><p>&quot;Good people beget good people.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder</p><p>
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Business Office Specialist -Float opening. Qualified candidates will be contacted for interviews. <b>Submit your resume today to join our community of caring!</b></p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

Business Office Specialist -Float

University of Utah

<div><p><b>Overview
</b></p><p><i>As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA
</i></p><p>This position performs higher level office support duties and provides specialized program support for a larger department. The incumbent will perform a wide range of administrative office duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.The incumbent may also coordinate the activities of committees that are working on special projects and initiatives within the department and/or organization. This position is not responsible for direct patient care.
</p><p>Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.
</p><p><b>Responsibilities
</b></p><p><b>Essential Functions
</b></p><ul><li><p>Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements. These responsibilities may include creating basic web content for department PULSE site.
</p></li><li><p>Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools.
</p></li><li><p>Performs basic statistical calculations on data for reports and presentations.
</p></li><li><p>Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned.
</p></li><li><p>Makes decisions on a daily basis regarding calendars, appointments, and scheduling.
</p></li><li><p>Performs specialized administrative duties required to support the specific department initiatives, using discretion to make judgments based on operating guidelines and policies.
</p></li><li><p>Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required.
</p></li><li><p>Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned.
</p></li><li><p>Prepares and follows up on staffing requisitions, and schedules interviews.
</p></li><li><p>Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office.
</p></li><li><p>Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records.
</p></li><li><p>Performs other administrative specialist duties in support the mission and function of the department, as required.
</p></li><li><p>May supervise others in ensuring that processes and protocols are maintained.
</p></li></ul><p><b>Knowledge / Skills / Abilities
</b></p><ul><li><p>Ability to perform the essential functions of the job as outlined above.
</p></li><li><p>Demonstrated computer, Microsoft Office, organization, human relations, and effective communication skills.
</p></li><li><p>Demonstrated knowledge of basic bookkeeping practices and project management skills.
</p></li></ul><p><b>Qualifications
</b></p><p><b>Required
</b></p><ul><li><p>High school diploma, or equivalency.
</p></li><li><p>Five years of progressively more responsible experience in an office or administrative support setting.
</p></li><li><p>Depending upon department of hire, a valid, State of Utah Driver's License may be required.
</p></li></ul><p><b>Qualifications (Preferred)
</b></p><p><b>Preferred
</b></p><ul><li>Working knowledge of KRONOS and iCims applications.
</li></ul><p><b>Working Conditions and Physical Demands
</b></p><p><i>Employee must be able to meet the following requirements with or without an accommodation.
</i></p><ul><li>This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
</li></ul><p><b>Physical Requirements
</b></p><p>Carrying, Lifting, Listening, Manual Dexterity, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Walking
</p><p>Multi-lingual Candidates Welcomed
</p><p><b><i>To inquire about this posting, email: careers@hsc.utah.edu
</i></b></p><p><b>EEO Statement
</b></p><p><i>University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations.
</i></p><p><i>All qualified individuals are encouraged to apply. Veterans&rsquo; preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
</i></p><p><i>University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
</i></p><p><i>To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:www.utah.edu/nondiscrimination/
</i></p><p><i>Online reports may be submitted atoeo.utah.edu/
</i></p><p><i>The University is a participating employer with Utah Retirement Systems (&ldquo;URS&rdquo;). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at (801) 581-6500 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS&rsquo; post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or Hospitals and Clinics Human Resources at (801) 581-6500 if you have questions regarding the post-retirement rules.
</i></p><p><i>This position may require the successful completion of a criminal background check and/or drug screen.
</i></p><p><b>Requisition Number </b><i>83151
</i><br>
<b>Reg/Temp </b><i>Regular
</i><br>
<b>Employment Type </b><i>Full-Time
</i><br>
<b>Shift </b><i>Day
</i><br>
<b>Work Schedule </b><i>8:00 am to 4:30 pm
</i><br>
<b>Clinical/Non-Clinical Status </b><i>Non-Clinical
</i><br>
<b>Location Name </b><i>University of Utah Hospital
</i><br>
<b>Workplace Set Up </b><i>On-site
</i><br>
<b><i>City </i></b><i>SALT LAKE CITY
</i><br>
<b><i>State </i></b><i>UT
</i><br>
<b>Department </b><i>COR ISC 18Q INFECTN PREVENTION
</i><br>
<b>Category </b><i>Administrative Support
</i><br>
<b>Workplace Set Up </b><i>On-site</i></p></div>

Administrative Office Specialist

Colorado Judicial Branch

<div></div><div><h1 class="jobSectionHeader"><b>Administrative Office Specialist II
 </b></h1><div></div><div><div>JOB CODE</div>
<div><b>JD06286
</b></div><div>LOCATION</div>
<div><b>Colorado Springs / El Paso County
</b></div><div>DEPARTMENT</div>
<div><b>Combined Court
</b></div><div>POSTED</div>
<div><b>09-Apr-2026
</b></div><div>CLOSES</div>
<div><b>26-Apr-2026
</b></div><div>POSITION NUMBER</div>
<div><b>XXXXX
</b></div><div>FTE LEVEL</div>
<div><b>0.5
</b></div></div><h2 class="jobSectionHeader"><b>POSITION INFORMATION</b></h2>
<p></p><p>
Job Code: R41804<br>
Full Time Salary Range: $51,739.00 - $75,021.00</p>
<p>
FLSA Status: Exempt</p>
<p>
Learn more about employee benefits</p>
<p>
This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.</p>
<p><b>
Notice to Colorado Applicants:</b><br>
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.</p><p></p>
<h2 class="jobSectionHeader"><b>MISSION STATEMENT</b></h2>
<p></p><p>
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.</p><p></p>
<h2 class="jobSectionHeader"><b>STATEMENT OF DUTIES</b></h2>
<p></p><p><b>
Summary of Job Classification:
</b><br>
Provides experienced administrative and customer support within a judicial district, probation department, or other unit. Provides purchasing and vendor communication support.<br>
Completes human resources transactions, such as updating and maintaining employee data/files, conducting new employee orientations, assisting with benefits enrollment. Manages payroll and timekeeping and other administrative support work. In larger districts, employees in this classification may specialize in a functional area (e.g., finance or human resources). May train or guide the work of newer employees.</p>
<p>
Distinguished from Administrative Specialist I by having responsibility for a wider range of activities and functions, greater depth and breadth of knowledge regarding the organization&rsquo;s policies and systems, and the performance of more complex or non-standard assignments independently.</p><p></p>
<h2 class="jobSectionHeader"><b>ADDITIONAL COMMENTS</b></h2>
<p></p><p>
This Admin Office Specialist II position will be dedicated to working ADA accommodation requests for court users and employees. ADA specific experience, knowledge, and skills are preferred. This is a part-time contract position that can work up to 20 hours per week.</p>
<p>
Salary offers start at the minimum of the range as advertised. Relevant experience will be considered.</p>
<p>
Resume or Curriculum Vitae (CV) <b>and</b> cover letter are required with each application.</p><p></p>
<h2 class="jobSectionHeader"><b>ESSENTIAL FUNCTIONS</b></h2>
<p></p><p><i>
To perform this job successfully, an individual must be able to perform essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.</i></p>
<p>
Provides direct administrative support to the Judicial District acting as a liaison with court staff, judges, public, vendors, heads of departments, probation, and outside governmental agencies.</p>
<p>
Reconciles accounting transactions with the banking institution system. Reallocates charges based on proper account coding for purchases. Follows proper fiscal rules and guidelines provided by the Judicial Financial Services Division.</p>
<p>
Processes account receivables, account payables, and reimbursement requests. Reviews all expenditure reports within the State accounting system for accurate coding and corrects any errors. Coordinates with the Financial Services Division - Accounting to answer questions, provide clarification, or resolve issues.</p>
<p>
Compiles statistical data and analysis of complex accounting.</p>
<p>
Purchases office supplies, equipment, and furniture. Ensures the department receives competitive and fair pricing.</p>
<p>
Liaises with Human Resources, assisting recruitment, onboarding, benefits, personnel documentation management, and timekeeping and leave management. Explains family leave, medical leave, disability, and workers&rsquo; compensation to personnel. Participates in mandatory Human Resources training.</p>
<p>
Ensures access and accessibility to all courtrooms, buildings, offices, and public areas. Coordinates with county facility staff to address building issues, repair needs and meeting space needs.</p>
<p>
May provide preliminary back up support to IT technicians assisting with various systems and equipment, including printers, scanners, and video teleconferencing equipment. Escalates issues when appropriate.</p>
<p>
Attend meetings and trainings as required.
</p><p>Performs other duties as assigned.</p><p></p>
<h2 class="jobSectionHeader"><b>ESSENTIAL FUNCTIONS CONT.</b></h2>
<p></p><p><b>
Supervisor Responsibilities:</b><br>
Work requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees. The work performed by majority of employees is semi complex.</p>
<p><b>
Human Collaboration:</b><br>
Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.</p>
<p><b>
Freedom to Act &amp; Impact of Actions:</b><br>
<b>Receives Procedural Direction</b><br>
Employee normally performs assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are moderate.</p><br>
<p><b>
Knowledge &amp; Skills:</b><br>
<b>Advanced</b><br>
Work requires advanced skills and advanced &amp; extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.</p><br>
<p><b>
Fiscal Responsibility:</b><br>
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.</p><p></p>
<h2 class="jobSectionHeader"><b>MINIMUM QUALIFICATIONS</b></h2>
<p></p><p><b>
Education and Experience Equivalency:</b><br>
High school diploma or G.E.D.</p>
<p>
OR</p>
<p>
Additional relevant work experience may be substituted on a year for year basis for the required formal education.</p><br>
<p><b>
Work Related Experience:</b><br>
3 to 5 years of experience in an administrative field.</p>
<p><b>
Licenses and Certifications:</b><br>
None.</p>
<p><b>
Physical Effort Requirements:</b><br>
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.</p>
<p><b>
Work Environment:</b><br>
Good-Relatively free from unpleasant environmental conditions and/or hazards.</p>
<p><b>
Work Location:</b><br>
Office or similar indoor environment; outdoor environment; confined space.</p><br>
<p><b>
Exposures:</b><br>
Individuals who are hostile or irate; individuals with known violent backgrounds; communicable diseases.</p></div><p></p>

Administrative Office Specialist II

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