office specialist

Northwest Senior & Disability Services

<div><div><div><h1 class="jobSectionHeader"><b>Office Specialist 2 347-02-26</b></h1>
<ul><li><ul><li><b>Job Tracking ID</b>: 512378-908032</li>
<li><b>Job Location</b>: Salem, OR</li>
<li><b>Job Level</b>: Mid Career (2+ years)</li>
<li><b>Level of Education</b>: High School/GED</li>
</ul></li><li><ul><li><b>Job Type</b>: Full-Time/Regular</li>
<li><b>Date Updated</b>: March 19, 2026</li>
<li><b>Years of Experience</b>: 2 - 5 Years</li>
<li><b>Starting Date</b>: ASAP</li></ul></li></ul></div></div><div><div><div><div><div><br>
</div></div></div><p></p><div><div>
</div></div><div><div><h2 class="jobSectionHeader"><b>Job Description:</b></h2>
<p><b>We look for people in our organization who are passionate about our mission and values, and providing excellent customer service.</b></p>
<p>
<b>We value our employees, working closely with them to help them be successful. We value the people we provide services to, ensuring they receive the highest quality of customer service.</b></p>
<p>
<b>Ability to juggle helps in this position!</b></p>
<p>
<b>Greet the public, answer and route phones and general office support in a busy environment.</b></p>
<p>
Recruitment #: 347-02-26</p>
<p>
Closes: April 2, 2026</p>
<p>
Location: Salem, OR - Service Unit</p>
<p>
Salary: Starting at <b>$3,468</b> per month with excellent benefits. (See below.)</p>
<p>
<b>Agency Sponsored</b>: Medical/Dental 100% paid for employee and 90-98% for dependents: generous Paid-time off, Public Employee Retirement (PERS), Employee Assistance Plan, Long Term Disability, great culture.</p>
<p>
<b>Employee paid</b>: Deferred Compensation, Life Insurance, Short Term Disability, Colonial Life Supplemental Plans, Legal Shield.</p><br>
<p></p>
<p>
<b>General Description</b></p>
<p>
Meets Agency mission by providing general and specialized technical and functional office support services.</p>
<p>
<b>Essential Functions</b></p>
<div>
<ul><li>Completes general and financial clerical tasks</li></ul>
<ul><li>Facilitates service provider payment</li></ul>
<ul><li>Performs receptionist duties</li></ul>
<ul><li>Establishes and maintains logs, records, and files</li></ul>
<ul><li>Maintains reception area and office supplies</li></ul>
<ul><li>Facilitates confidence in Office Specialist 2, and therefore the Agency and programs</li></ul>
<ul><li>Protects consumers and reduces Agency risk</li></ul>
<ul><li>Provides excellent customer service in a professional manner</li></ul></div>
<p>
<b>1. Completes general and financial clerical tasks</b></p>
<ul>
<li>Assemble, provide, and accept application packets for agency programs and benefits; review application materials for completeness, verify ID, make copies and forward for processing</li>
<li>Issue Electronic Benefit Transfer (EBT) cards and follow procedures for cancellations, returned cards, and balance adjustments</li>
<li>Maintain secure EBT card inventory and process EBT card orders</li>
<li>Processing Prior Authorization forms in Medicaid Management Information System (MMIS) including Emergency Response Systems (ERS) and Long Term Care Community Nursing (LTCCN) Prior Authorizations (PA), print Medical ID Cards for consumers in MMIS</li>
<li>Follow process to complete lost check affidavits; notarize affidavits or refer to a Public Notary</li>
<li>Secure returned checks and handle according to established guidelines</li>
<li>Receive and log receipt of checks and cash payments</li>
<li>Prepare payment deposits, verify accuracy, and complete bank deposits of checks and cash payments</li>
<li>Record deposits and issue payment receipts using receipting system</li>
<li>Complete billing forms</li></ul>
<p>
<b>2.</b> <b>Facilitates service provider payment</b></p>
<ul>
<li>Verify provider service authorization, review time entries, and approve pending que queue</li>
<li>Run reports and batches of provider time entries for processing payment vouchers</li>
<li>Monitor Oregon Provider Time Capture-Direct Care Innovations (OR PTC-DCI) solution (&ldquo;PTC&rdquo;) system for entries excluded from batch, process late PTC entries and submit for payment</li>
<li>Process new service authorizations and create provider payment vouchers</li>
<li>Import payment entries from PTC system to create payment vouchers</li>
<li>Pay vouchers, process time adjustments, underpayments, and overpayments</li>
<li>Research and communicate with program staff regarding issues with PTC entries and voucher payment errors</li>
<li>Provide technical assistance to providers and consumers in accessing, navigating, and utilizing PTC system</li>
<li>Assist providers with logging into PTC system/app, resolving data entry errors, and updating personal user data, both remotely and onsite using agency-provided computer</li>
<li>Answer questions regarding PTC entries</li>
<li>Educate providers and consumers on technical resources for PTC and refer them to training materials</li></ul>
<p>
<b>3.</b> <b>Performs receptionist duties</b></p>
<ul>
<li>Welcome visitors, respond to phone calls, and direct consumers and visitors appropriately</li>
<li>Identify and route calls to appropriate worker, transfer calls and refer consumers to Aging and Disability Resource Connection (ADRC) for resources</li>
<li>Respond to inquiries and provide general information regarding programs and eligibility requirements</li>
<li>Screen requests for service and route to appropriate staff</li>
<li>Make simple referrals to other agencies and programs</li>
<li>Respond to consumer calls and walk-ins regarding the scheduling of renewal and intake appointments; schedule and cancel new consumer intake appointments</li>
<li>Respond to consumer inquiries regarding OregoNEligibilty (ONE) correspondence and refer consumers to program staff for follow up</li>
<li>Track in-person consumer visits and update walk-in traffic log for statistics purposes</li>
<li>Receive, sort, scan, and distribute daily mail, route incoming fax transmissions, and prepare outgoing mail</li>
<li>Make copies of presented documents and correspondence from service providers and consumers</li></ul>
<p>
<b>4. Establishes and maintains logs, records, and files</b></p>
<ul>
<li>Type agency correspondence, documents, and program-related material</li>
<li>Print, mail, scan, upload and email documents and correspondence for office staff working remotely</li>
<li>Convert existing paper files to electronic files through the Electronic Document Management System (EDMS); upload files into ONE</li>
<li>Perform quality checks of scanned and uploaded files</li>
<li>Archive records and purge files according to agency guidelines</li>
<li>Maintain filing of National Voter Registration Act (NVRA) reports and declinations weekly</li>
<li>Request files from state archive and archive files not subject to electronic storage conversion</li>
<li>Process electronic case transfers in OACCESS, assign case workers and provide written notification to branch/consumer, transfer cases to Estates Administration Unit (EAU).</li></ul>
<p>
<b>5.</b> <b>Maintains reception area and office supplies</b></p>
<ul>
<li>Order and maintain inventory of office supplies, agency stationery, forms and publications</li>
<li>Clean and sanitize reception area and interview rooms, including common-use office furniture and equipment</li>
<li>Perform office opening and closing procedures</li>
<li>Monitor general office equipment functionality and request equipment maintenance when needed.</li></ul>
<p>
<b>6.</b> <b>Facilitates confidence in Office Specialist 2, and therefore the Agency and programs</b></p>
<ul>
<li>Embrace and exhibit the Agency Mission Vision and Core Values</li>
<li>Provide excellent customer service, meeting the needs of internal and external consumers, following through, meeting deadlines, interacting with others in a respectful and culturally appropriate manner, and maintaining skills and knowledge to perform duties</li>
<li>Be aware of Agency programs and services</li>
<li>Provide suggestions for improvement</li></ul>
<p>
<b>7.</b> <b>Protects consumers and reduces Agency risk</b></p>
<ul>
<li>Follow policies, regulations and requirements of program and Agency</li>
<li>Provide documentation as set forth by Federal, State, funding regulations, and Agency policy</li>
<li>Serve as a Mandatory Reporter of suspected abuse of vulnerable populations as required by policy and regulation.</li>
<li>Maintain and share information according to privacy policies and regulations.</li></ul>
<p>
<b>8.</b> <b>Provides excellent customer service in a professional manner</b></p>
<ul>
<li>Apply the required knowledge and skills</li>
<li>Exhibit good decision making, problem solving and work habits</li>
<li>Meet quality standards in accuracy and timeliness</li>
<li>Follow policy and procedure</li>
<li>Exhibit good work habits</li>
<li>Work independently, seeking and offering assistance when needed</li>
<li>Exhibit technology skills related to the work needing to be done, (word processing, spreadsheets, database, internet research, mail, IM, desktop publishing, electronic scheduling, phones, copiers, scanners, fax)</li>
<li>Exhibit a positive attitude toward consumers, co-workers and others</li></ul>
<p>
(FOR BILINGUAL POSITION ONLY)</p>
<p>
<b>Provide bilingual services</b></p>
<ul>
<li>Communicate with and provide services to individuals whose primary language skills are non-English.</li>
<li>Serve as an interpreter for the Agency in identified language pair, including translation of written materials.</li></ul>
<p>
<b>Supervisory Responsibilities</b></p>
<p>
None</p><br>
<p></p>
</div></div><div><div><h2 class="jobSectionHeader"><b>Experience and Skills:</b></h2>
<p><b>Minimum Qualifications - Experience and Education</b></p>
<p>
A qualified applicant will have a minimum of three (3) years of equivalent combination of education and/or experience which demonstrates the knowledge, skills and abilities required. The following is preferred but all qualifications meeting the minimum requirements will be considered:</p>
<ul>
<li>High school diploma or GED</li>
<li>Prefer that education is supplemented by secretarial/office training</li>
<li>Three (3)years of progressively responsible secretarial or office experience using personal computers</li>
<li>If bilingual, ability to successfully demonstrate the required level of proficiency for bilingual duties.</li></ul>
<p>
<b>Knowledge, Skills, and Abilities</b></p>
<p>
The successful applicant must have the following <b>general skills,</b> including the ability to:</p>
<ul>
<li>Understand and interpret applicable policies and apply them to problem-solving and decision-making in order to serve external and internal customers</li>
<li>Understand and respond to requests from internal and external customers, social service professionals, and the general public</li>
<li>Apply the knowledge and skills in a timely, accurate, and efficient manner to meet deadlines</li>
<li>Work effectively with others</li>
<li>Exhibit excellent interpersonal communication and listening skills</li>
<li>Use good judgment, courtesy, and tact</li>
<li>Speak, read, write, and understand English</li>
<li>Follow verbal and written instruction</li>
<li>Know and commit to abide by rules governing consumer confidentiality, mandatory reporting, provider records, and investigations</li></ul>
<p>
The successful applicant must have the following <b>job-specific</b> <b>skills,</b> including the ability to:</p>
<ul>
<li>Use considerable skills to accomplish a variety of computer-based tasks including intermediate word processing, basic spreadsheet operations, intermediate database work, basic communication (e-mail), and other general office computer applications.</li>
<li>Learn and apply general office practices such as confidentiality rules, employee records maintenance, client records maintenance, and agency policies and procedures applicable to the specific program and area of work</li>
<li>Use extensive business-English skills (grammar, spelling, and punctuation) and math skills</li>
<li>Operate a personal computer, copier, scanner, fax machine, phone, and general office equipment, etc.</li></ul>
<p>
<b>Work Environment and Physical Demands</b></p>
<p>
Office support specialists typically work in an office environment. They must be able to:</p>
<ul>
<li>Use a computer, telephone, and other office equipment</li>
<li>Tolerate and be able to work where the noise level is that of a typical office</li>
<li>Encounter frequent interruptions throughout the work day</li>
<li>Regularly sit, talk, or hear</li>
<li>Use repetitive hand motions</li>
<li>Handle objects and sustain a sense of touch</li>
<li>Stand, walk, reach, and bend</li>
<li>Lift up to 25 pounds</li></ul>
<p>
Contact with the public in home or office environments may risk exposure to people with contagious diseases or irrational/hostile behavior and contact with domestic animals.
</p><p>The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p>
<p>
Classification: <b>Office Specialist 2</b></p>
<p>
Position Number:063<b><br>
</b><br>
</p><p>Salary Range: <b>R14</b></p>
<p>
FLSA Status: <b>Non-exempt</b></p>
<p>
Unit: <b>Service</b></p>
<p>
Location: <b>Salem</b></p><br>
<p>
Reports To:<b> Program Manager</b></p>
<p>
Union Status: <b>Represented</b></p>
<p>
Last Revision Date: <b>July 2022</b></p><br>
<p></p>
<p>
<i>This job description is a general guide for the job to be performed and does not cover everything. Employees may be required to perform other duties, including covering for, and in, other offices. Employees are expected to follow and perform other job-related duties requested by their manager.</i></p>
<div>
<p><i>Reasonable accommodations will be made as needed.</i></p>
<p><i>Job descriptions are subject to change.</i></p></div></div></div></div></div></div><p></p>

Office Specialist

Didi Hirsch Mental Health Services

<div><p><b>Office Specialist (Via Avanta)</b></p>
<p>
This is a onsite position based in Pacoima, CA. The work schedule is Monday through Friday from 8:30a-5:00p.</p>
<p>
The pay range for this role is $19.87-$22.85 per hour.</p>
<p>
Ask us about loan repayment programs you may qualify for by working at Didi Hirsch.</p>
<p><b><i>
About Didi Hirsch</i></b></p>
<p>
Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation&rsquo;s first Suicide Prevention Center. We are a nonprofit organization providing care to about 270,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable. More than 1,000 dedicated employees and volunteers make Didi Hirsch&rsquo;s work possible.
</p><p><b>Summary</b></p>
<p>
As an Office Specialist, you will provide essential administrative support to the assigned program or department. You will greet and assist clients and visitors, determine the purpose of their visit, and connect them with the appropriate staff in a professional and welcoming manner. In this role, you will maintain health records in accordance with federal and state guidelines and the agency&rsquo;s policies and procedures to ensure compliance. You will also deliver professional customer service to clinical and administrative staff, clients, visitors, and vendors.</p>
<p><b><i>
Primary Duties</i></b></p>
<ul>
<li>Provides reception services, greets visitors, ascertains nature of business, signs-in visitors and directs visitors to appropriate person, issues visitor&rsquo;s identification when required.</li>
<li>Operates telephone console to receive incoming calls; provides information to caller or routes caller to appropriate staff; places outgoing phone calls as needed.</li>
<li>Records accurate phone messages including name, time of call, nature of business and person called upon and delivers (via voicemail, email, etc.) to the appropriate party.</li>
<li>Checks Agency/program voice mail throughout the day and answers or directs messages to appropriate personnel (no voicemail at this time)</li>
<li>Performs clerical duties which include routine typing, filing, copying, faxing, completing and submitting Agency forms, data entry and distributing Agency communications.</li>
<li>Sorts and distributes incoming mail; prepares outgoing mail including internal office mail, external mail, overnight services, delivery services and registered mail. Assures adequate funding on postage meter at all times.</li>
<li>Assists in the maintenance of office equipment including computers, telephone systems, copiers, fax machines and other types of office equipment; calls for service when necessary.</li>
<li>Assists in assuring all safety and health standards are followed and responds to safety issues within the facility in a timely manner.</li>
<li>Develops and maintains administrative and clerical skills through seminars, workshops or other forms of training/education.</li>
<li>Attends and actively participates in all team and staff meetings.</li>
<li>Scheduling clients&rsquo; appointments per the Centralized Scheduling guidelines.</li>
<li>Checks client insurance eligibility and updates EHR.</li>
<li>Registers clients, enters, and updates information in EHR.</li>
<li>Collects clients&rsquo; payments, performs Share-Of-Cost spend-down, maintains invoice and payment logs.</li>
<li>Coordinating e-mail and appointments in the Patient Portal system.</li>
<li>Assists clinical staff with various tasks including, scheduling, reminder calls, communication with pharmacy (authorization documents) and laboratories, medical records and Payor Financial Information.</li>
<li>Scans required paper documentation into EHR.</li>
<li>Performs retro-billing when needed.</li>
<li>Monitors and updates PFI/FOA.</li>
<li>Assists with translation/interpretation when needed.</li>
<li>Assists with Requests for Records/Invoicing/Log.</li>
<li>Takes Vital Signs and records measurements in EHR.</li>
<li>Opens/closes cases in EHR and County Systems</li>
<li>Updates information in required database (Task Needs, etc.)</li>
</ul>
<p><b><i>Position Requirements</i></b></p>
<ul>
<li>High school diploma or equivalent.</li>
<li>Completion of courses in clerical and administrative skills, and/or relevant work experience.</li>
<li>Knowledge of business English, spelling, punctuation, and general office practices and procedures.</li>
<li>Demonstrated customer service skills with ability to provide prompt, friendly courteous service to callers, visitors, clients and staff.</li>
<li>Basic computer skills in Microsoft Office programs (Word, Excel, etc.)</li>
<li>Effective verbal communication skills; bi-lingual skills in approved language desirable.</li>
<li>Effective work organization skills and ability to work with minimal supervision.</li>
<li>Basic math skills to calculate routine data.</li>
<li>Support the values and mission of Didi Hirsch as related to employment.</li>
<li>Know and comply with Agency policies and procedures.</li>
<li>Present ideas, information, and viewpoints clearly, both verbally and in writing.</li>
<li>Demonstrate commitment to team objectives and Didi Hirsch philosophies.</li></ul><br>
<p></p>
<div>
<p><b><i>Our Vision</i></b></p>
<p>
A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being.</p>
<p><b><i>
Our Mission</i></b></p>
<p>
Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to individuals and families, especially in communities where discrimination and injustice limit access.</p>
<p><b><i>
CORE VALUES</i></b></p>
<p><b>
Excellence:</b> We are constantly innovating, learning from the communities we serve, and applying the latest research to advance best practices. We uphold the highest ethical standards to ensure we are providing compassionate and excellent care.</p><br>
<p><b>
Diversity &amp; Inclusion: </b>We value diversity of background, experience, and ideas. We celebrate differences and prioritize creating a sense of belonging.</p>
<p><b>
Equity:</b> We are dedicated to promoting health equity in our communities, and we work to dismantle disparities and discrimination within both systems of care and society.</p><br>
<p><b>
Well Being: </b>We are devoted to the well-being of our staff, volunteers, and communities, and believe healthy teams lead to healthy clients.</p><br>
<p><b>
Advocacy:</b> We advocate across all levels of government and use our voice to reduce barriers to care with the goal of access to high quality, integrated healthcare for all.</p><br>
<p><b>
Community Engagement: </b>We build partnerships in the community and across sectors to create a more inclusive and responsive mental health ecosystem and enhance greater accessibility to care and support.</p>
</div>
<div><div><div><div><div><p>#LI-KS1 #LI-Onsite</p></div></div></div></div></div></div>

Forestry Department

<div><div>Initial Posting Date:</div>
03/19/2026<div></div><div>
Application Deadline:</div>
03/25/2026<div></div><div>
Agency:</div>
Forestry Department<div></div><div>
Salary Range:</div>
$3,515 - $4,738<div></div><div>
Position Type:</div>
Employee<div></div><div>
Position Title:</div>
Office Specialist 2<div></div><div>
Job Description:</div><div>
Welcome to the Oregon Department of Forestry</div><div></div><div>
Our Mission &ndash; To protect and promote resilient forests that benefit all Oregonians.</div><div></div><div>
The Benefits of Joining Our Team</div><div>
Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. <div>Great Benefits Package - watch this video here</div></div><div></div><div>
You&rsquo;ll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon! Click <div>here</div>.</div><div></div><div>
What we are looking for:</div><div>
The purpose of this position is to provide administrative support by performing the duties in this job description to the Grants Pass and district staff for all programs. Serves as the office receptionist.</div><div></div><div>
ACCOUNTS PAYABLE</div><ul><li>
Initiate, prepare and process AFP/PO/CRO for general account payables. Assists with auditing, determining appropriate expenditures costs and payment of fire related AFP/PO/CRO&rsquo;s.</li><li>
Works with vendors and contractors to rectify and resolve issues regarding payments or invoices, reconstructs account transactions, payments, adjustments and enters corrections.</li><li>
Resolve accounts payable problems with vendors and staff.</li><li>
Oversees and ensures SPOTS uploads to ODF.net are completed timely and accurately.</li><li>
Monitors utilities and recurring accounts payable for expense trends.</li><li>
Additionally, reviews accounts payable coding for relevance and accuracy.</li><li>
Instructs vendors to register with OregonBuys to help ensure accurate and timely payments.</li></ul><div></div><div>
FOREST PRACTICES</div><ul><li>
Provides administrative support for FERNS, PDMs and Private Forest practices as listed below:</li><li>
Assists the Public on completion of E-notifications. Reviews E-notifications and applications for completeness and accuracy. Is responsible for completing mailings of notifications to required parties.</li><li>
Monitors E-notification system to determine needs.</li><li>
Performs the administrative functions of the FERNS program.</li><li>
Assists public with forestry rules and laws as needed.</li><li>
Assists in using district maps and helps determine legal descriptions of specific points of interest.</li></ul><div></div><div>
PAYROLL</div><ul><li>
As back up to the Unit AS1, gather and summarize employee timesheets and enter payroll data into OSPS.</li><li>
Receive and review for completeness and correctness payroll forms, time sheets and shift tickets from employees.</li><li>
Apply and adhere to DAS and department policy and union contract regarding payroll topics.</li><li>
Provide instruction and explanation of rules and guidelines to others.</li></ul><div></div><div>
OFFICE ADMINISTRATION &amp; SUPPORT</div><ul><li>
Provides general reception for Unit front office through duties listed in this section:</li><li>
Opens (0800) and closes (1700) the Unit office during the weekdays. Daily, sorts, date stamps and distributes incoming mail according to addresses and general knowledge of the unit and district personnel. Daily prepares outgoing mail according to addresses and general knowledge of the agency in a timely manner.</li><li>
Proofreads, edits and types a variety of reports, forms and correspondence as directed by the District Business Manager (DBM) and District Forester (DF). Retrieves, routes, creates and sends electronic mail messages via the computer system. Updates the general bulletin board, the directives and other general use manuals and the general filing system. Receives monies for sales of district maps.</li><li>
Greets general public. Provides assistance and general information to public. Receive and forwards incoming calls on a multi-line system. Takes messages or send to appropriate voicemail for the unit and district personnel. Updates general unit voice mail greeting depending on season, fire restrictions and Industrial Fire Precaution Levels (IFPL).</li><li>
Inventories and orders all office supplies. Coordinates District business card orders, name tag orders and logo apparel orders in conjunction with the AS1 position.</li><li>
Receives, verifies for accuracy and enters vehicle logs into computer monthly.</li><li>
Coordinates record retention maintenance to include maintaining storage spreadsheet, numbering system and record destruction on destroy by dates.</li><li>
Develop and recommend revisions to office procedures for position as needed. Provides back up to other office staff as needed and may be asked to take deposits to the bank (may require travel).</li><li>
Keeps track and coordinates conference rooms usage and meeting logistics including coordinating and hosting Zoom related meetings.</li></ul><div></div><div>
Minimum Qualifications:</div><div>
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR</div><div></div><div>
An associate degree in any field; OR</div><div></div><div>
An equivalent combination of education and experience.</div><div></div><div>
Note: Driver&rsquo;s License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout. If you have an Oregon driver&rsquo;s license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.</div><div></div><div>
Desired Skills:</div><div><ul><li>
Accounts Payable &amp; Procurement Compliance &ndash; Skilled in processing AFP/PO/CRO transactions, resolving vendor issues, and ensuring accurate, timely coding and uploads.</li><li>
Regulatory &amp; Program Administration &ndash; Ability to review and process FERNS/E‑notifications, interpret forestry rules, and support program compliance.</li><li>
Payroll &amp; Timekeeping Accuracy &ndash; Strong attention to detail in gathering timesheets, applying policy/union rules, and entering data correctly into OSPS.</li><li>
Customer Service &amp; Front‑Office Communication &ndash; Professional, clear communication with the public, vendors, and staff, including reception and multi‑line phone support.</li><li>
Organization, Attention to Detail &amp; Records Management &ndash; Skill in managing records retention, office supplies, vehicle logs, scheduling, and general administrative processes.</li></ul></div><div><br>
</div><div>How to Apply:</div><ul><li>
Please ensure the work history in your applicant profile is up to date.</li><li>
Current State of Oregon employees &ndash; You must apply through your employee <div>Workday</div> account.</li><li>
Cover letter and resume are both required - Failure to submit the required cover letter or resume will remove your application from consideration.</li><li>
Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.</li><li>
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.</li><li><i>
Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials therefore applicants should include that relevant information if they wish to be compensated accordingly.</i></li></ul><div></div><div>
Additional Details:</div><ul><li>
This recruitment may be used to fill future vacancies as they occur. This position is represented by the Service Employees International Union (SEIU).</li><li>
For questions about this position, please contact Hiring Manager: <div>shelley.k.polacek@odf.oregon.gov</div></li><li>
The Oregon Department of Forestry does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODF will use E-Verify to confirm that you are authorized to work in the United States.</li><li>
Veterans - Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. After you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time. For further information, please see the following website: <div>Veterans Resources</div>.</li><li>
If you have questions about the job announcement, or need an alternate format to apply, please contact <div>chris.l.fisher@odf.oregon.gov</div></li></ul><div></div><div><i>
ODF </i><i>is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based on race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.</i></div></div><div></div>

Office Specialist 2

Virginia Community College System

<div><div><div>Posting Summary
</div><p></p><div><div><div><div><b>Working Title</b></div> <div>Business Office Specialist</div>
</div><br>
<div><div><b>Role Title</b></div> <div>Administrative &amp; Office Specialist II</div>
</div><br>
<div><div><b>Role Code</b></div> <div>19012</div>
</div><br>
<div><div><b>FLSA</b></div> <div>Nonexempt</div>
</div><br>
<div><div><b>Pay Band</b></div> <div>2</div>
</div><br>
<div><div><b>Position Number</b></div> <div>27800039</div>
</div><br>
<div><div><b>Agency</b></div> <div>Rappahannock Community College</div>
</div><br>
<div><div><b>Division</b></div> <div>Rappahannock Community College (Div)</div>
</div><br>
<div><div><b>Work Location</b></div> <div>Gloucester - 073</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>The anticipated salary range will be $45,000 - $48,000, commensurate with experience.</div>
</div><br>
<div><div><b>Emergency/Essential Personnel</b></div> <div>No</div>
</div><br>
<div><div><b>EEO Category</b></div> <div>F-Admin Supp</div>
</div><br>
<div><div><b>Full Time or Part Time</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Does this position have telework options? -Telework options are subject to change based on business needs-</b></div>
</div><br>
<div></div><div><div><b>Does this position have a bilingual or multilingual skill requirement or preference?</b></div>
</div><br>
<div></div><div><div><b>Work Schedule</b></div>
<div>To be determined.</div>
</div><br>
<div><div><b>Sensitive Position</b></div> <div>No</div>
</div><br>
<div><div><b>Job Description</b></div>
<p></p><div><div>Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC&rsquo;s annualized enrollment of 3,700 credit students in 2024-2025 and almost 800 workforce and community development students are supported by almost 140 full-time employees and over 200 part-time/adjunct employees across two main campuses and five satellite sites.<br>
</div><div><b>Are you someone who wants to help students achieve their educational and professional dreams?</b><br>
</div><div>RCC seeks applicants for our<b> Business Office Specialist </b>position. This is a full-time, classified staff position, with an excellent benefits package. The anticipated salary range will be $45,000 &ndash; $48,000, commensurate with experience. This position is located at the Glenns campus.<br>
</div><div>Reporting to the Business Manager, the Business Office Specialist will perform a variety of administrative, accounting, bookkeeping and clerical support duties to ensure daily accounting functions are accurate and timely. This position will download financial reports to the Business Office shared drive, and assist the Accountant with cash and accounts receivables, exceptions and overcharges to determine billings. The incumbent will assist students with their payments, balance the check book and receive and deposit state and local funds. The Business Office Specialist will also coordinate vending machine services, refills and refunds, and prepare reports. Lastly, this role will manage incoming and outgoing mail and assist with asset management inventory.</div></div>
</div><br>
<div><div><b>Special Assignments</b></div>
<p>May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.</p><br>
</div><br>
<div><div><b>KSA's/Required Qualifications</b></div>
<div><ul><li>Some administrative support experience</li>
<li>Ability to analyze data, calculate number sequences, correct entries, and post accounting records</li>
<li>Strong attention to detail</li>
<li>Excellent written and oral communication skills</li>
<li>Ability to work under pressure and manage multiple tasks</li>
<li>Proficiency in in Microsoft Excel and Word, including demonstrated ability to create and maintain spreadsheets.</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>Additional Considerations</b></div>
<div><ul><li>Some knowledge or experience in accounting and financial reporting</li>
<li>Some knowledge of Generally Accepted Accounting Principles (GAAP) and Practices and knowledge of cash management practices</li>
<li>Experience with PeopleSoft Applications.</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>Operation of a State Vehicle</b></div> <div>Yes</div>
</div><br>
<div><div><b>Supervises Employees</b></div> <div>No</div>
</div><br>
<div><div><b>Required Travel</b></div>
<div>This position may require occasional travel between campuses.</div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>CLS_4364P</div>
</div><br>
<div><div><b>Recruitment Type</b></div> <div>General Public - G</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Position End Date (if temporary)</b></div>
</div><br>
<div></div><div><div><b>Job Open Date</b></div> <div>03/19/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div> <div>03/24/2026</div>
</div><br>
<div><div><b>Open Until Filled</b></div>
</div><br>
<div></div><div><div><b>Agency Website</b></div><div></div>
</div><br>
<div><div><b>Contact Name</b></div>
</div><br>
<div></div><div><div><b>Email</b></div> <div>jobs@rappahannock.edu</div>
</div><br>
<div><div><b>Phone Number</b></div>
</div><br>
<div></div><div><div><b>Special Instructions to Applicants</b></div>
<div><div>A FULLY completed VCCS employment application, resume and cover letter describing qualifications are required. Resumes will not substitute for a completed state application. Applications will only be accepted online through the VCCS application system and must be received on or before March 24, 2026.<br>
<br>
Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.<br>
</div><div>Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non‐discriminatory. These programs are: (Emergency Medical Technician, Paramedic I &amp; II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS). For more information about the application process, please contact the admissions office at 804-758-6740.<br>
</div><div>In support of the Commonwealth&rsquo;s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth&rsquo;s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging &amp; Rehabilitative Services (DARS), or the Department for the Blind &amp; Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:<br>
<br>
<b><i>Equal Opportunity Employer/Veterans/Disabled</i></b>
</div></div>
</div><br>
<div><div><b>Additional Information</b></div>
</div><br>
<div></div><div><div><b>Background Check Statement Disclaimer</b></div>
<p>The selected candidate&rsquo;s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth&rsquo;s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/</p><br>
</div><br>
<div><div><b>EEO Statement</b></div>
<div>The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.</div>
</div><br>
<div><div><b>ADA Statement</b></div>
<div>The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.</div>
</div><br>
<div><div><b>E-Verify Statement</b></div>
<p>VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.</p></div></div></div></div></div><div></div>

Business Office Specialist

Volusia County Schools

<div><div><div><div><h2 class="jobSectionHeader"><b>04-Support/VUE Support</b><b>
</b></h2></div><div><div><div>Position Office Specialist II
</div><div>Facility SPRUCE CREEK HIGH SCHOOL
</div><div>Location Port Orange, FL
</div><div>Category Administrative Support Workers
</div><div>Classification 04-Support/VUE Support
</div><div>Posting Number 44360008
</div><div>Date Posted 03/09/2026
</div><div>Closing Date 04/17/2026
</div></div></div><div><p>
</p></div></div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div>Job Description</div>
</div><div><h3 class="jobSectionHeader"><b>Position Summary</b></h3>
<div>Position: 754402162- EBD<br>
<br>
School/Site: Spruce Creek High School<br>
<br>
Hours: 8<br>
<br>
Months: 11</div>
</div><div><h3 class="jobSectionHeader"><b>Required Qualifications/Certifications</b></h3>
<ul><li>High school diploma, G.E.D. or equivalent</li><li>Three (3) years office experience or training or an equivalent combination of both</li><li>Computer experience</li></ul>
</div><div><h3 class="jobSectionHeader"><b>Salary Info</b></h3>
<div>$15.25 - $16.50 per hour</div>
</div><div><h3 class="jobSectionHeader"><b>Summary</b></h3>
<div><b>For current employees:</b><br>
If applying for a new (transfer) position that requires an addendum, please complete the required addendum to the General application, please select and complete the necessary addendum for that position (addendums listed at bottom of job board page).<br>
Positions requiring addendums include (but are not limited to):
<ul><li>Bus Operator</li>
<li>Mental Health Therapist</li>
<li>Nurse</li>
<li>Teacher</li>
<li>Mental Health Therapist</li>
<li>School Administrator or Dean</li></ul></div></div></div></div></div>

Office Specialist II

<div><div><div><div><h2 class="jobSectionHeader"><b>04-Support/VUE Support</b><b>
</b></h2></div><div><div><div>Position Office Specialist III
</div><div>Facility SCHOOL WAY CAFE
</div><div>Location DeLand, FL
</div><div>Category Administrative Support Workers
</div><div>Classification 04-Support/VUE Support
</div><div>Posting Number D3700086
</div><div>Date Posted 03/09/2026
</div><div>Closing Date 04/10/2026
</div></div></div><div><p>
</p></div></div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div>Job Description</div>
</div><div><h3 class="jobSectionHeader"><b>Position Summary</b></h3>
<div>Position Code: 370405007<br>
<br>
School/Site: Olson Dr<br>
<br>
Hours: 8<br>
<br>
Months: 12</div>
</div><div><h3 class="jobSectionHeader"><b>Required Qualifications/Certifications</b></h3>
<ul><li>High school diploma, G.E.D. or equivalent</li><li>Five (5) years of progressively responsible office experience or training or an equivalent combination of both</li><li>Computer experience</li></ul>
</div><div><h3 class="jobSectionHeader"><b>Salary Info</b></h3>
<div>$16.50 - $17.80 per hour</div>
</div><div><h3 class="jobSectionHeader"><b>Summary</b></h3>
<div><b>For current employees:</b><br>
If applying for a new (transfer) position that requires an addendum, please complete the required addendum to the General application, please select and complete the necessary addendum for that position (addendums listed at bottom of job board page).<br>
Positions requiring addendums include (but are not limited to):
<ul><li>Bus Operator</li>
<li>Mental Health Therapist</li>
<li>Nurse</li>
<li>Teacher</li>
<li>Mental Health Therapist</li>
<li>School Administrator or Dean</li></ul></div></div></div></div></div>

Office Specialist III

MOHAVE COUNTY HUMAN RESOURCES

<div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2></div><br>
<p></p><div><br>
<p><b>About the Position:</b></p><b>
Office Specialist</b><b>-&gt; Starting Salary - Range 11, $19.13</b><p><br>
The Office Specialist provides administrative and financial support for the Library District, including preparing and maintaining the department&rsquo;s annual budget. This position performs routine office and clerical duties, maintains financial and administrative records, and responds to public inquiries by phone.</p><p>
Work is performed in an indoor office environment with typical office working conditions. There is no required travel and no public speaking; however, this position will have regular contact with the public over the phone.</p><b>
Location:</b> Kingman Library<br>
<b>Schedule:</b> Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PM (No weekends or holidays)<br>
<br>
<b>Proud to Offer:</b><br>
Paid Time Off (PTO)<ul><li>
6.5 hours accrued bi-weekly (32+ hour employees only)</li><li>
39 hours of PTO front loaded<ul><li>
Regular accrual starts on 7thpay period</li></ul></li><li>
Low-cost, high-value healthcare for you and your qualifying dependents</li><li>
Enrollment in Arizona State Retirement System<ul><li>
Contribution rate of 12.00%</li></ul></li><li>
11 Paid Holidays</li><li>
Perform work with a greater purpose</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><ul><li>Maintains, with relative independence in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of assigned area.</li><li>
Meets the public and receives phone calls.</li><li>
Responds to questions concerning department procedures or directs query to an individual or department as appropriate while providing excellent customer service.</li><li>
As assigned, may review work of other staff for conformance to regulations.</li><li>
Understands and interprets procedures and practices related to various departmental and assigned programs.</li><li>
As assigned, may delegate work assignments, train, monitor, schedule, oversee or directly supervise and review the work of subordinate clerical and office employees.</li><li>
May assist in interviewing and screening applicants and recommending disciplinary actions.</li><li>
May complete employee evaluations.</li><li>
Assists wherever needed to perform duties of department and in giving help in complex situations.</li><li>
Helps public with difficult, complex problems.</li><li>
Assist at the front counter and will cross-train with other positions within the department for backup as assigned.</li><li>
As needed, composes correspondence and other documents to respond to inquiries and to obtain, update or provide information.</li><li>
Create, review, and maintain various reports through the use of databases, spreadsheets and various software programs for various County, State, Federal and Accrediting purposes.</li><li>
Researches public and internal records for proper information.</li><li>
Keeps time and leave records of division or department.</li><li>
Establishes, coordinates and maintains filing systems and indexing and cross-referencing systems for assigned department.</li><li>
Follows and adheres to State of Arizona records retention, transfer and destruction schedules.</li><li>
Audits incoming and outgoing data for accuracy, completeness and quality. Resolves errors and omissions.</li><li>
Compiles and computes data from files and other sources in preparing reports.</li><li>
Maintains inventory of materials, equipment, and purchasing records and reports.</li><li>
Gathers and prepares materials for special reports, forms, policy formulation and summaries at the request of superiors as assigned.</li><li>
Performs research for assigned area.</li><li>
Checks frequently against a variety of records in order to secure complete and accurate information.</li><li>
Operates common office machines to include computer keyboards and related peripheral equipment.</li><li>
Maintains a high level of confidentiality.</li><li>
Present and conduct themselves in a professional manner at all times.</li><li>
Communicate in a courteous and helpful manner as well as clear and concise manner at all times.</li><li>
Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.</li></ul><div></div><div><b><br>
SECONDARY JOB FUNCTIONS</b></div><ul><li>
Performs special assignments as requested.</li><li>
Performs related work as required.</li><li>
Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><ul><li>High School diploma /GED (General Education Degree).</li><li>
Four (4) years minimum progressively responsible advanced administrative and clerical office support with which:</li><li>
Two (2) of the Four (4) years performing specialized support in the assigned department/division or comparable Mohave County Department.</li><li>
An equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.</li></ul><div><br>
 <b>SPECIAL JOB REQUIREMENT</b></div><ul><li>
Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.</li><li>
Must provide driving history upon acceptance of appointment at no cost to the County.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Knowledge, Skills &amp; Abilities</b></h2></div>
<p></p><div><div><ul><li>Procedures, terminology, equipment, accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned.</li><li>
English grammar, spelling, punctuation and arithmetic.</li><li>
Modern office practices, procedures and equipment.</li><li>
Filing, index and information systems.</li><li>
Organization of the department.</li><li>
Applicable rules, laws, regulations and practices.</li><li>
Courtesy and tact in dealing with the public and public officials.</li><li>
Computing literacy to include use of electronic spreadsheet and word processing applications.</li><li>
Mohave County Personnel Policies and Procedures, and Department Regulations.</li><li>
Operation of a customer service and utility billing office.</li><li>
Efficiently operating and utilizing modern office machines as necessary to include computers, copiers, fax transmittal machines, calculators, and related software and peripheral equipment.</li><li>
Microsoft Office software including Excel and Word (be able to do merges in Word and basic spreadsheet functions in Excel).</li><li>
Effectively communicate and establish relationships with the public, staff, and work contacts.</li><li>
Use good judgment in assessing a situation and responding appropriately.</li><li>
Act and communicate in a professional manner.</li><li>
Multi-task with a large number of assignments and a variety of situations</li><li>
Effectively perform the responsibilities of the specialty field and the position.</li><li>
Exercise courtesy and tact in dealing with the public and public officials and maintain confidentiality.</li><li>
Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office.</li><li>
Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions.</li><li>
Analyze information, and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities.</li><li>
Develop appropriate, effective and efficient methods of completing assignments through others.</li><li>
Follow complex oral and written instructions.</li><li>
Supervise, work with and communicate effectively with subordinates.</li><li>
Type accurately and at a speed necessary to fulfill job responsibilities.</li><li>
Understand complex valuation and taxation structure.</li><li>
Occasionally travel for meetings and/or conferences.</li><li>
Perform the essential functions of the job specifications with or without a reasonable accommodation.</li></ul></div></div><p></p>
</div><div></div><div><div><p>********************************<br>
<b>Equal Opportunity Employer/Program.</b><br>
<b>Auxiliary aids and services are available upon request for individuals with disabilities.</b></p><br>
<p></p>
<p><b>Mohave County is an Equal Opportunity Employer.</b><br>
It is the policy of Mohave County to provide equal opportunity in employment to all job applicants and employees. The County shall not discriminate against any person in recruitment, examination, appointment, training, pay promotion, retention, discipline or any other aspect of personnel administration, term or condition of employment, due to race, color, religion, sex (including pregnancy), national origin, genetic information or disability, age (40 or older).</p>
<p>Applicants must be authorized to work for any employer in the U.S.</p>
<p>We are unable to sponsor or take over sponsorship of an employment Visa.</p></div></div></div>

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