office support assistant

University of Utah

<div>Details
Open Date 07/30/2026
Requisition Number PRN17295N
Job Title UU Student - Admin/Clerical
Working Title Student Office &amp; Classroom Support Assistant
Career Progression Track SJ
Track Level
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 10&ndash;19 hours per week, with the potential for increased hours during the summer.
Full Time or Part Time? Part Time
Shift Variable
Work Schedule Summary
<ul><li>Day/Evening
</li><li>Must be able to work Mondays and Tuesdays, 5 pm-10 pm; scheduling for daytime hours is flexible.
</li><li>We will work together to create a flexible schedule that accommodates your other commitments. However, consistency in your availability and work hours will be necessary to ensure smooth operations and timely task completion.
</li><li>This role is not eligible for hybrid or remote work and is considered an essential campus position supporting faculty, staff, students, and prospective students in person.
</li></ul>Is this a work study job? No
VP Area Academic Affairs
Department 00033 - Executive Education
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $15.00/hour
Close Date 09/15/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The University of Utah&rsquo;s David Eccles School of Business Professional and Online MBA Programs are seeking a dependable, service-oriented part-time Office &amp; Classroom Support Assistant to support daily program operations, events, and evening MBA courses.
This year-round position offers a current University of Utah student the opportunity to gain hands-on experience in office administration, event support, and classroom technology within a fast-paced, customer-focused academic environment. Priority will be given to candidates who are available to work over the summer. The role works closely with program staff and faculty to ensure a seamless and professional experience for students, instructors, and guests.
This role offers students a valuable opportunity to gain professional experience in a dynamic, customer-oriented environment while supporting administrative tasks.
Responsibilities
<ul><li>Provide comprehensive program support, including front desk coverage, general office duties, inventory management, mail distribution, and assistance with administrative tasks, special projects, and process testing.
</li><li>Support the planning and execution of events for prospective students, current students, and alumni by preparing materials, coordinating activities, assisting with event operations, setup and takedown, and contributing to post-event debriefs.
</li><li>Create, maintain, and organize course directories, program materials, and related documentation.
</li><li>Deliver hands-on classroom and technical support for evening MBAcourses, including setting up, monitoring, and troubleshooting classroom technology such as Zoom, microphones, projectors, and presentation systems.
</li><li>Serve as the primary in-class point of contact for faculty to ensure smooth class delivery and collaborate with program staff to address classroom and technology needs.
</li></ul>Minimum Qualifications
<ul><li>Must be a current University of Utah student.
</li><li>High school diploma or equivalent required.
</li><li>A passion for hospitality and events, with a commitment to delivering exceptional customer service to students, faculty, and staff.
</li><li>Detail-oriented, efficient, self-reliant, and a team player who thrives in a fast-paced environment.
</li><li>Ability to work effectively under pressure and independently with minimal supervision.
</li><li>Proven ability to work well in a team setting and communicate effectively.
</li><li>Professional phone etiquette and excellent written and verbal communication skills.
</li><li>Professional attire is required.
</li><li>Ability to lift, carry, and move up to 20 lbs. and stand for extended periods in preparation for events
</li></ul>Preferences
<ul><li>Experience in customer service, office administration, event support, or technical support. Interest in higher education, business programs, or event management.
</li><li>The ideal candidate is outgoing, with prior experience in event support or hospitality.
</li></ul>Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (&ldquo;URS&rdquo;). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS&rsquo; post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans&rsquo; preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran&rsquo;s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator&rsquo;s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .
Online reports may be submitted at https://oeo.utah.edu
**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.</div>

Student Office & Classroom Support Assistant

NW Metal Finishing

Job OverviewWe are seeking a motivated and highly organized Office Assistant to join our team! In this vital role, you will be the first point of contact for customers, ensuring smooth daily operations and providing exceptional administrative support. Your energy, attention to detail, and proactive approach will help foster a productive and welcoming office environment. This position offers an exciting opportunity to contribute to a collaborative team dedicated to excellence.Responsibilities<ul><li>Greet visitors, clients, and vendors with professionalism and warmth at the front desk</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently</li><li>Perform data entry tasks using spreadsheets and productivity software with accuracy and speed</li><li>Invoicing, handling payments &amp; collections</li><li>Maintaining organized filing systems&mdash;both physical and digital&mdash;to ensure easy retrieval of documents</li><li>Support production scheduling by scheduling work orders &amp; tracking products through the production cycle</li><li>Assist with office supply inventory, ordering supplies as needed to keep operations running smoothly</li><li>Provide customer service support by addressing inquiries promptly and professionally</li><li>Utilize Microsoft Office tools such as Word, Excel, and Outlook for various administrative tasks</li><li>Handle clerical duties including proofreading documents, preparing reports, and managing correspondence</li><li>Support office management activities to enhance overall productivity and organization</li></ul>Experience<ul><li>Proven experience in an office environment or administrative role, ideally with front desk or personal assistant responsibilities</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry software</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting</li><li>Experience using multi-line phone systems and practicing professional phone etiquette</li><li>Bilingual abilities (Spanish) are a plus to effectively communicate with diverse clients and team members</li><li>Demonstrated customer service skills with a friendly yet professional demeanor</li><li>Knowledge of QuickBooks or similar accounting software</li><li>Prior experience managing calendars, maintaining production scheduling , or handling clerical tasks enhances your fit for this role</li></ul>Join us as an Office Assistant where your enthusiasm meets your expertise! Be part of a vibrant team that values your contributions while offering opportunities for growth. Your organizational skills and positive attitude will make a meaningful impact every day!Pay: $20.00 - $23.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Office Assistant

Briarwood Bagel Cafe

Job SummaryWe are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support administrative functions, enhance customer interactions, and maintain a welcoming environment for clients and staff alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace culture.Responsibilities<ul><li>Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette</li><li>Perform data entry tasks using productivity software such as Microsoft Office, spreadsheets, and word processing tools to maintain accurate records</li><li>Assist with office management activities, including organizing supplies, maintaining filing systems, and supporting administrative projects</li><li>Provide exceptional customer support by responding promptly to inquiries and assisting clients both in person and via phone or email</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software for invoicing, expense tracking, and financial record keeping</li><li>Coordinate appointments, schedule meetings, and handle calendar management for staff or executives</li><li>Proofread documents for accuracy and clarity, ensuring high-quality communication across all written materials</li></ul>Requirements<ul><li>Proven experience in an office environment with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced setting</li><li>Exceptional phone communication skills coupled with professional phone etiquette</li><li>Demonstrated time management skills to prioritize tasks effectively and meet deadlines</li><li>Personal assistant or front desk experience is advantageous but not mandatory</li><li>Ability to adapt quickly to new technology tools and maintain high levels of productivity software proficiency</li><li>Works well under pressure and unsupervised.</li></ul>Join us in creating a vibrant work environment where your organizational talents shine! This role offers the chance to grow your administrative expertise while making a meaningful impact on our team&rsquo;s success.Pay: $17.00 - $20.00 per hourWork Location: In person

PAC Worldwide

<div>Description
Office Assistant 
Be the welcoming face of our plant while building valuable administrative and HR experience. 
We&rsquo;re seeking a polished, organized, and people‑focused Office Assistant to serve as the first point of contact for employees, applicants, customers, vendors, and visitors. This highly visible role supports both the Plant Manager and HR Manager and helps keep the front office running smoothly through reception, administrative support, purchasing coordination, and cross‑functional communication. 
As you grow in the role, you&rsquo;ll also have opportunities to take on additional responsibilities within Human Resources.
Key Responsibilities
Front Office &amp; Reception 
<ul><li>
Greet employees, applicants, customers, vendors, and visitors with professionalism and warmth</li></ul> 
<ul><li>
Answer and direct incoming calls promptly</li></ul> 
<ul><li>
Serve as a resource for employees and visitors needing information or assistance</li></ul> 
<ul><li>
Obtain and scan required visitor documentation (including nondisclosure agreements)</li></ul> 
<ul><li>
Manage incoming and outgoing mail and correspondence</li></ul> 
<ul><li>
Maintain communication with shift supervisors, warehouse staff, and other plant departments</li></ul> 
<ul><li>
Support general office tasks such as filing, scanning, copying, and document organization</li></ul>
Administrative &amp; HR Support 
<ul><li>
Provide administrative support to the Plant Manager and HR Manager</li></ul> 
<ul><li>
Schedule meetings, manage calendars, and reserve conference rooms</li></ul> 
<ul><li>
Coordinate office events, employee lunches, meetings, and plant activities</li></ul> 
<ul><li>
Arrange travel for plant leaders and employees</li></ul> 
<ul><li>
Assist with special projects and take on additional HR responsibilities as experience grows</li></ul> 
<ul><li>
Handle confidential information with professionalism and discretion</li></ul>
Purchasing &amp; Accounts Payable 
<ul><li>
Create purchase orders and purchase requisitions</li></ul> 
<ul><li>
Verify receipt of goods and services and submit invoices for payment</li></ul> 
<ul><li>
Reconcile company credit card statements</li></ul> 
<ul><li>
Partner with Purchasing, Accounting, and other departments to resolve questions</li></ul>
Qualifications 
<ul><li>
High school diploma or equivalent</li></ul> 
<ul><li>
2&ndash;3 years of office, reception, or administrative experience</li></ul> 
<ul><li>
Professional presence and confidence interacting with employees, leaders, applicants, customers, and vendors</li></ul> 
<ul><li>
Strong organization, communication, and time‑management skills</li></ul> 
<ul><li>
Ability to prioritize multiple tasks and take initiative</li></ul> 
<ul><li>
Excellent written and verbal English communication skills</li></ul> 
<ul><li>
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint</li></ul> 
<ul><li>
Comfort using online travel and scheduling systems</li></ul> 
<ul><li>
Ability to follow instructions, solve routine problems, and adapt to changing priorities</li></ul>
What Helps You Succeed 
<ul><li>
Friendly, approachable, and service‑oriented</li></ul> 
<ul><li>
Dependable and detail‑focused</li></ul> 
<ul><li>
Comfortable working independently while supporting multiple leaders</li></ul> 
<ul><li>
Able to maintain confidentiality and use sound judgment</li></ul> 
<ul><li>
Interested in learning more about Human Resources and plant operations</li></ul> 
<ul><li>
Comfortable working in an office located near an active manufacturing environment</li></ul>
Work Environment 
This role is primarily based in an office near the manufacturing floor. You may experience occasional machinery noise and regular interaction with employees throughout the plant. 
The position requires the ability to sit, stand, walk, and occasionally lift or move items up to 25 pounds. Reasonable accommodations may be provided to enable qualified individuals to perform essential job functions.
Grow With Us 
This is an excellent opportunity for an experienced administrative professional who enjoys helping people, creating positive first impressions, and keeping an office organized. It&rsquo;s also a strong pathway for someone interested in expanding their HR knowledge while supporting plant leadership and employees.</div>

Infobiz Systems

Job Overview Infobiz Systems, a leading information technology development and consulting firm, is seeking a motivated and highly organised individual to join our team as a Remote Office Assistant. This is a full-time, remote position offering a competitive hourly rate of $29 - $35 USD per hour. The successful candidate will be responsible for providing comprehensive administrative support to ensure the efficient operation of our remote office environment. We are looking for a proactive professional who can work independently and contribute to the smooth running of our daily business activities. About Infobiz Systems Infobiz Systems is a premier information technology development and consulting firm offering complete expertise in IT solutions throughout the United States. We were established with the primary aim of providing exceptional consulting and IT services in today's dynamic environment. We are specialised in providing highly qualified professionals in all areas of modern, cutting-edge IT technology. Infobiz has expertise in a variety of different specialities and industries that can augment your technology skill sets and improve your ability to meet business goals. Through quality-focused recruiting and hiring methods, Infobiz provides the right people with the right skills, whenever and wherever they are needed. Responsibilities * Manage and organise schedules, appointments, and virtual meetings for team members. * Handle incoming and outgoing email correspondence in a professional and timely manner. * Prepare and edit documents, reports, and presentations as required. * Maintain and organise digital files, ensuring records are accurate and up-to-date. * Provide general administrative support to our team to enhance operational efficiency. * Perform data entry tasks and assist with the management of company databases. * Act as a point of contact for internal and external enquiries, directing them to the appropriate person. * Assist in coordinating virtual team events and other projects. Qualifications * Proven experience as an Office Assistant, Virtual Assistant, or in a similar administrative role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Strong written and verbal communication skills with excellent attention to detail. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software. * Familiarity with online collaboration tools such as Slack, Microsoft Teams, or Zoom. * The ability to work independently with minimal supervision in a remote setting. * A high degree of professionalism, discretion, and confidentiality. * A proactive and resourceful approach to problem-solving.

REMOTE Office Assistant - Part Time & Full Time

HoneySalt Premium Craft Bakery

Position Summary HoneySalt Bakery is looking for a reliable and detail-oriented Office Assistant to support daily operations. This role is ideal for someone who enjoys organization and accuracy. You will play a key role in ensuring orders and inventory are managed efficiently each day.Schedule: Monday through Friday, 6:30 AM to 11:00 AM Additional Hours: Optional extra hours available in productionCore Responsibilities<ul><li>Take and print daily customer orders</li><li>Organize and prepare order paperwork for production</li><li>Track and maintain inventory levels</li><li>Print daily inventory labels</li><li>Ensure all order and inventory information is accurate and up to date</li><li>Communicate with production team as needed</li></ul>Additional Responsibilities<ul><li>Assist with general office tasks</li><li>Support production team with additional hours if desired</li></ul>Requirements<ul><li>Strong attention to detail and organization</li><li>Basic computer and printing skills</li><li>Ability to work independently and stay on task</li><li>Reliable and punctual</li><li>Must be 18 years or older</li><li>Must be able to remove jewelry and have no nail polish or acrylic nails while working in production.</li></ul>Preferred (Not Required)<ul><li>Previous office or administrative experience</li><li>Experience with inventory tracking</li><li>Quickbooks</li></ul>Why Work With Us<ul><li>Consistent weekday schedule</li><li>Opportunity for additional hours</li><li>Team-oriented environment</li><li>Growth opportunities within the bakery</li></ul>Apply today to join the HoneySalt Bakery team and help keep our daily operations running smoothly.Pay: From $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Arfeen Real Estate

Company: Arfeen Real Estate Location: Ajman, UAE Employment Type: Part-time Salary: AED 1,000 per monthPosition OverviewArfeen Real Estate is seeking a dedicated Workplace Operations Assistant to help ensure the efficient day-to-day functioning of our Ajman office. This role is suitable for an individual who enjoys supporting office operations, maintaining a clean and organized workspace, and assisting staff with routine operational requirements while delivering a positive experience for visitors.Responsibilities<ul><li>Set up meeting rooms and office spaces before appointments and internal meetings</li><li>Serve tea, coffee, water, and refreshments to staff and guests as needed</li><li>Keep the reception area, pantry, workstations, and shared spaces clean and well maintained</li><li>Assist with filing, photocopying, scanning, document organization, and other routine office tasks</li><li>Carry out document collection, deliveries, and assigned office errands</li><li>Check office supplies regularly and inform management when replenishment is required</li><li>Provide general operational assistance to administrative and office staff</li><li>Help maintain a professional, organized, and welcoming workplace throughout the day</li></ul>Candidate Requirements<ul><li>Reliable, disciplined, and responsible with a positive work attitude</li><li>Able to complete daily tasks independently and efficiently</li><li>Good organizational skills with attention to cleanliness and detail</li><li>Basic understanding of office etiquette and workplace maintenance</li><li>Cooperative team player with good interpersonal skills</li><li>Previous experience in office support, housekeeping, facilities, or a similar position is an advantage but not essential</li></ul>Employment Details<ul><li>Working Hours: 1:00 PM &ndash; 7:00 PM</li><li>Weekly Off: 1 day per week</li><li>Salary: AED 1,000 per month</li><li>Additional Allowances: None</li></ul>Benefits<ul><li>Secure part-time employment opportunity</li><li>Friendly, professional, and supportive workplace</li><li>Practical experience in office administration and operations</li><li>Opportunity to grow within a developing real estate organization</li></ul>If you are dependable, organized, and enjoy contributing to an efficient workplace, we encourage you to apply and become part of the Arfeen Real Estate team.Job Types: Full-time, Part-timePay: AED1,000.00 per monthWork Location: In person

Office Assistant / Office Boy

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Student Office & Classroom Support Assistant

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Office Assistant / Office Boy