office support assistant

Hawaii Credit Union League

<div>ABOUT US
Hawaii Credit Union League is seeking a highly organized and detail-oriented Office Support Assistant to join our team. If you're looking for an opportunity to contribute to the financial well-being of our organization and provide essential support to our administrative team, this role is perfect for you. Join us in a dynamic and professional environment, and be a part of our mission to serve our members and community.
POSITION SUMMARY
As an Office Support Assistant, you will play a crucial role in assisting our Business Services Manager with bookkeeping and accounting functions to maintain our financial records. You will also serve as the primary backup for all duties of the Administrative Assistant and provide support to other staff as needed.
ESSENTIAL DUTIES<ul><li>
Process cash receipts and disbursements.</li><li>
Maintain accounts payable and accounts receivable records.</li><li>
Invoice and collect accounts receivables.</li><li>
Maintain filing and proper storage of accounting records. I</li><li>
input data into the accounting system.</li><li>
Prepare deposits and process remote deposits.</li><li>
Assist with the preparation of audit workpapers for year-end audit.</li><li>
Maintain a PAC database of PAC contributions to reconcile with the government affairs director's database.</li><li>
Perform other duties as assigned.</li><li>
Serve as the primary backup to the Administrative Assistant in their absence, including phone and lobby coverage, incoming and outgoing mail, etc.</li></ul>
QUALIFICATIONS
Skills/Knowledge:
Proficiency in personal computer and various word processing software programs. Knowledge of telephone operation and etiquette. Typing speed of 30 wpm.
Education/Training:
Business college graduate with courses in database and word processing software. Must be a high school graduate.
Experience:
Minimum of one year of experience in database management.
Travel:
Occasional overnight travel required when the annual convention is held on a neighbor island.
Disclaimer 
The above information on this job description is intended to provide a general overview of the responsibilities and qualifications required for this position. It is not intended to be a comprehensive inventory of all duties and responsibilities.</div>

Office Support Assistant

American University in the Emirates

<div>Job Title: Executive Office Support Assistant

Department: Office of the Vice President / President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul> 


Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li></ul> 


Skills / Knowledge / Competencies
<ul>
<li>Strong multitasking and organizational skills.</li>
<li>Bilingual proficiency (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul> 


Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Office Support Assistant

University of Illinois

<div><div><div><div>Extra Help - Office Support Assistant - Reg Pharmacy Program: Rockford
This Position is temporary and limited to 900 hours.
Hiring Department: Reg Pharmacy Program: Rockford

Location: Rockford, IL USA

Requisition ID: 1040477
Hours per Week: 25
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: Thursday, April 23, 2026
Salary: The rate of pay for this position is $23.41 per hour. 
 
 
About the University of Illinois Chicago
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is not eligible for benefits.
Position Summary
Under the supervision of the Vice Dean, the Extra Help Office Support Assistant will support the administrative functions of the Retzky College of Pharmacy, in-person, on our UIC Health Sciences Campus in Rockford, Illinois. This includes managing administrative tasks, ensuring smooth operations, and providing excellent customer service to all. The Extra Help Office Support Assistant will serve as a resource for college administration, employees, students, and visitors of the college.
 
 
Duties &amp; Responsibilities 
<ul><li>
Greets visitors, answers telephone, and relays calls and messages to appropriate staff members; initiates calls to obtain specific information requested by others</li><li>
Receives, sorts, opens and distributes incoming mail/packages and prepares outgoing mail (weighs envelopes/parcels, applies postage, proofreads documents and corrects errors</li><li>
Schedules appointments/meetings when time, place, and participants are specified</li><li>
Assists in the facilitation of meetings, events and makes basic travel arrangements as requested</li><li>
Creates, updates, revises and retrieves records and files within an established filing system, which include confidential materials</li><li>
Prepares supply orders, issues office supplies and maintains records of supplies used in a unit; maintains inventory log and assigns keys and/or equipment to staff</li><li>
Assists in the preparation of simple financial paperwork</li><li>
Performs routine website updates</li><li>
Assists with or participates in the hiring, training, assignment of work, and/or supervision of student workers</li><li>
Serves as a point of contact for unit/office/building for emergency preparedness (emergency broadcast network tests, maintaining emergency exit plans, etc.)</li><li>
Performs other related duties as assigned</li><li>
Perform other related duties and participate in special projects as assigned.</li></ul>

Minimum Qualifications<div><ul><li>
High school diploma or equivalent.</li><li>
Any one or combination totaling six (6) months from the categories below:<ul><li>
College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:<ul><li>
15 semester hours equals six (6) months</li></ul></li><li>
Work experience performing office/clerical activities, including use of computer systems.</li></ul></li></ul></div>
Preferred Qualifications<div> 
<ul><li>Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.</li></ul>
<ul><li>Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.</li></ul>
<ul><li>Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.</li></ul>
<ul><li>Knowledge of computers and computer systems (including hardware and software) to enter data, or process information.</li></ul>
<ul><li>Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.</li></ul>
<ul><li>Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience.</li></ul>
<ul><li>Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one.</li></ul>
<ul><li>Ability to understand written sentences and paragraphs in work related documents.</li></ul>
<ul><li>Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).</li></ul>
<ul><li>Ability to apply general rules to specific problems to produce answers that make sense.</li></ul>
<ul><li>Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).</li></ul>
<ul><li>Ability to choose the right mathematical methods or formulas to solve a problem.</li></ul></div>

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div><div></div>

Extra Help - Office Support Assistant - Reg Pharmacy Program: Rockford

Rutgers University

<div>
 
 Posting Summary
 
 
 
 Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Office Assistant. Reporting to the Director of Campus Programs and Visitor Services, the Office Assistant provides, but is not limited to, program coordination and administrative support to the Office of Graduate and Undergraduate Admissions. The Office Assistant is the first point of contact for visitors to the Office of Graduate and Undergraduate Admissions. He/she/they must be able to professionally manage high-volume welcome/reception and processing areas. This position is responsible for and not limited to the following: Coordination with the Director and the Administrative Coordinator to ensure the day-to-day operations of the Office of Graduate and Undergraduate Admissions are supported. Prioritize tasks and manage the flow of traffic in the welcome/reception and processing areas, handling regular walk-in traffic as well as scheduled appointments/visitors to the office. Manage other duties as assigned throughout the year demonstrating their capability to learn new information, understand it and use that information to be effective in the position. Due to the nature of this position and its open location, this person must maintain an organized, neat, clean, and confidential area; must also ensure that the reception area is always visually pleasing and welcoming to visitors.
 
 
 
 Overview
 
 
 
 The Division of Enrollment Management at Rutgers University&ndash;Newark is dedicated to attracting, admitting, and supporting students throughout their academic journey. The division includes several key areas: One Stop Student Services (which integrates the Office of Financial Aid and the Registrar&rsquo;s Office), the Office of Graduate and Undergraduate Admissions, and the Center for Pre-College Programs. The Office Assistant in the Office of Graduate and Ungraduate Admissions provides day-to-day office support ensuring high-quality, student-centered service delivery. This role supports staff, office workflow, and continuous improvement within the Office of Graduate and Undergraduate Admissions.
</div>

Office Assistant

Kazamer

<div><ul><li>Full Time</li>
<li>Dubai</li> 
</ul><div><div><div><div><div>Kazamer Tax Consultant is seeking a reliable and organized Office Assistant to support our daily administrative operations in Dubai. This role is ideal for a proactive individual who can handle routine office tasks, assist multiple departments, and help maintain a smooth and efficient working environment within a professional consultancy setting.

Key Responsibilities:
<ul>
<li>Provide general administrative support to office staff and management.</li>
<li>Handle filing, scanning, photocopying, and document organization.</li>
<li>Assist in managing incoming and outgoing emails and correspondence.</li>
<li>Maintain office supplies inventory and coordinate procurement when required.</li>
<li>Support scheduling meetings and preparing meeting rooms.</li>
<li>Assist in maintaining office records and updating internal databases.</li>
<li>Coordinate courier services and document deliveries.</li>
<li>Support finance and HR departments with basic administrative tasks.</li>
<li>Ensure the office environment remains clean, organized, and professional.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience in an office assistant or administrative role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Good communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to work independently and follow instructions.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Attention to detail and accuracy</li>
<li>Time management and organizational skills</li>
<li>Professional attitude and reliability</li>
<li>Ability to handle multiple tasks efficiently</li>
<li>Team-oriented mindset with a positive approach</li>
</ul>
At Kazamer Tax Consultant, efficient administrative support is essential for delivering high-quality financial and tax services. This Office Assistant position in Dubai offers a valuable opportunity to grow your career while contributing to a structured and professional work environment.</div></div></div></div></div></div>

Kazamer Tax Consultant

<div>
 Kazamer Tax Consultant is seeking a reliable and organized Office Assistant to support our daily administrative operations in
 
 Dubai
 
 . This role is ideal for a proactive individual who can handle routine office tasks, assist multiple departments, and help maintain a smooth and efficient working environment within a professional consultancy setting.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide general administrative support to office staff and management.
 </li>
 <li>
 Handle filing, scanning, photocopying, and document organization.
 </li>
 <li>
 Assist in managing incoming and outgoing emails and correspondence.
 </li>
 <li>
 Maintain office supplies inventory and coordinate procurement when required.
 </li>
 <li>
 Support scheduling meetings and preparing meeting rooms.
 </li>
 <li>
 Assist in maintaining office records and updating internal databases.
 </li>
 <li>
 Coordinate courier services and document deliveries.
 </li>
 <li>
 Support finance and HR departments with basic administrative tasks.
 </li>
 <li>
 Ensure the office environment remains clean, organized, and professional.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 1&ndash;2 years of experience in an office assistant or administrative role.
 </li>
 <li>
 Basic knowledge of office procedures and documentation.
 </li>
 <li>
 Proficiency in MS Office applications.
 </li>
 <li>
 Good communication and interpersonal skills.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Ability to work independently and follow instructions.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Attention to detail and accuracy
 </li>
 <li>
 Time management and organizational skills
 </li>
 <li>
 Professional attitude and reliability
 </li>
 <li>
 Ability to handle multiple tasks efficiently
 </li>
 <li>
 Team-oriented mindset with a positive approach
 
 
 </li>
 </ul>
 At Kazamer Tax Consultant, efficient administrative support is essential for delivering high-quality financial and tax services. This Office Assistant position in
 
 Dubai
 
 offers a valuable opportunity to grow your career while contributing to a structured and professional work environment.
</div>

SHARP EDGE TREE & LANDSCAPE

Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support across various administrative functions. Your energy, attention to detail, and proactive attitude will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting.Duties<ul><li>Handle incoming calls promptly, directing inquiries efficiently and providing outstanding customer service and support</li><li>Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records</li><li>Maintain office supplies inventory, order necessary materials, and oversee general office upkeep</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping</li><li>Support administrative tasks such as typing correspondence, managing emails, and supporting personal assistant duties as needed</li></ul>Experience<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace is essential for daily operations</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced setting</li><li>Excellent communication skills in both English and bilingual capabilities are highly valued to serve diverse client needs</li><li>Familiarity with multi-line phone systems, data entry procedures, filing systems, and basic bookkeeping practices preferred</li><li>Demonstrated ability to manage calendars effectively and prioritize tasks with strong time management skills</li><li>Experience in customer service roles that involve phone etiquette, customer support, and problem-solving will set you apart</li></ul>Join us as an Office Assistant and become an integral part of a lively team dedicated to excellence! Your proactive approach will help streamline our operations while delivering top-tier support to clients and colleagues alike. We value energetic individuals who thrive in organized environments&mdash;ready to grow their career in office management!Job Type: Full-timePay: $22.00 - $27.00 per hourExperience:<ul><li>office assistant: 1 year (Preferred)</li></ul>Work Location: In person

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