office support assistant

University of Utah

<div><p>Details
</p><p><b>Open Date </b>07/30/2026
</p><p><b>Requisition Number </b>PRN17295N
</p><p><b>Job Title </b>UU Student - Admin/Clerical
</p><p><b>Working Title </b>Student Office &amp; Classroom Support Assistant
</p><p><b>Career Progression Track </b>SJ
</p><p><b>Track Level
</b></p><p><b>FLSA Code </b>Nonexempt
</p><p><b>Patient Sensitive Job Code? </b>No
</p><p><b>Type </b>Non Benefited Staff / Student
</p><p><b>Temporary? </b>No
</p><p><b>Standard Hours per Week </b>10&ndash;19 hours per week, with the potential for increased hours during the summer.
</p><p><b>Full Time or Part Time? </b>Part Time
</p><p><b>Shift </b>Variable
</p><p><b>Work Schedule Summary
</b></p><ul><li><p>Day/Evening
</p></li><li><p>Must be able to work Mondays and Tuesdays, 5 pm-10 pm; scheduling for daytime hours is flexible.
</p></li><li><p>We will work together to create a flexible schedule that accommodates your other commitments. However, consistency in your availability and work hours will be necessary to ensure smooth operations and timely task completion.
</p></li><li><p><b>This role is not eligible for hybrid or remote work and is considered an essential campus position supporting faculty, staff, students, and prospective students in person.
</b></p></li></ul><p><b>Is this a work study job? </b>No
</p><p><b>VP Area </b>Academic Affairs
</p><p><b>Department </b>00033 - Executive Education
</p><p><b>Location </b>Campus
</p><p><b>City </b>Salt Lake City, UT
</p><p><b>Type of Recruitment </b>External Posting
</p><p><b>Pay Rate Range </b>$15.00/hour
</p><p><b>Close Date </b>09/15/2026
</p><p><b>Priority Review Date (Note - Posting may close at any time)
</b></p><p><b>Job Summary
</b></p><p>The University of Utah&rsquo;s David Eccles School of Business Professional and Online MBA Programs are seeking a dependable, service-oriented part-time Office &amp; Classroom Support Assistant to support daily program operations, events, and evening MBA courses.
</p><p>This year-round position offers a current University of Utah student the opportunity to gain hands-on experience in office administration, event support, and classroom technology within a fast-paced, customer-focused academic environment. Priority will be given to candidates who are available to work over the summer. The role works closely with program staff and faculty to ensure a seamless and professional experience for students, instructors, and guests.
</p><p>This role offers students a valuable opportunity to gain professional experience in a dynamic, customer-oriented environment while supporting administrative tasks.
</p><p><b>Responsibilities
</b></p><ul><li><p>Provide comprehensive program support, including front desk coverage, general office duties, inventory management, mail distribution, and assistance with administrative tasks, special projects, and process testing.
</p></li><li><p>Support the planning and execution of events for prospective students, current students, and alumni by preparing materials, coordinating activities, assisting with event operations, setup and takedown, and contributing to post-event debriefs.
</p></li><li><p>Create, maintain, and organize course directories, program materials, and related documentation.
</p></li><li><p>Deliver hands-on classroom and technical support for evening MBAcourses, including setting up, monitoring, and troubleshooting classroom technology such as Zoom, microphones, projectors, and presentation systems.
</p></li><li><p>Serve as the primary in-class point of contact for faculty to ensure smooth class delivery and collaborate with program staff to address classroom and technology needs.
</p></li></ul><p><b>Minimum Qualifications
</b></p><ul><li><p>Must be a current University of Utah student.
</p></li><li><p>High school diploma or equivalent required.
</p></li><li><p>A passion for hospitality and events, with a commitment to delivering exceptional customer service to students, faculty, and staff.
</p></li><li><p>Detail-oriented, efficient, self-reliant, and a team player who thrives in a fast-paced environment.
</p></li><li><p>Ability to work effectively under pressure and independently with minimal supervision.
</p></li><li><p>Proven ability to work well in a team setting and communicate effectively.
</p></li><li><p>Professional phone etiquette and excellent written and verbal communication skills.
</p></li><li><p>Professional attire is required.
</p></li><li><p>Ability to lift, carry, and move up to 20 lbs. and stand for extended periods in preparation for events
</p></li></ul><p><b>Preferences
</b></p><ul><li><p>Experience in customer service, office administration, event support, or technical support. Interest in higher education, business programs, or event management.
</p></li><li><p>The ideal candidate is outgoing, with prior experience in event support or hospitality.
</p></li></ul><p><b>Special Instructions Summary
</b></p><p><b>Additional Information
</b></p><p>The University is a participating employer with Utah Retirement Systems (&ldquo;URS&rdquo;). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS&rsquo; post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
</p><p>This position may require the successful completion of a criminal background check and/or drug screen.
</p><p>The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
</p><p>Veterans&rsquo; preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
</p><p>Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran&rsquo;s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
</p><p>To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator&rsquo;s office address, electronic mail address, and telephone number can be located at the: <b>University of Utah Non‑Discrimination page </b>.
</p><p>Online reports may be submitted at <b>https://oeo.utah.edu
</b></p><p>**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.</p></div>

Student Office & Classroom Support Assistant

University of Missouri

<div><div><div><h2 class="jobSectionHeader"><b>Hiring Department</b></h2><div><br>
<div><div>
</div><div>University of Missouri (MU) Office of Extension and Engagement</div><div>
Jefferson County Extension Office</div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Description</b></h2><div><br>
<div><div>
</div><div><b>MU TITLE:</b> Office Support Assistant IV</div><div><b>
LOCATION:</b> Jefferson County - Hillsboro, MO</div><div></div><div><br>
The University of Missouri (MU) Office of Extension and Engagement&rsquo;s distinct land-grant mission is to improve lives, communities, and economies by producing relevant, reliable, and responsive educational strategies throughout Missouri. Our dedicated and knowledgeable faculty and staff collaborate with researchers and community leaders to develop and deliver programs that address the needs of Missourians including: educational attainment; environmental concerns; community, economic, business and workforce development; global food systems; and health systems. For more information about MU Extension and Engagement, please visit https://extension.missouri.edu.</div><div></div><div><br>
This position is to coordinate and provide assistance to county regional faculty and county extension office support staff in the local county office for University of Missouri Extension. Independently responsible for receiving, preparing, reconciling, and reporting accounting transactions, including accounts receivables, accounts payables, and income statement reporting on a regular basis for the department, individual programs, and per contracts &amp; grants. In addition, assist in the preparation of budgets, grants, contacts, and logistical coordination of programming.</div><div></div><div><br>
This is in an in-person position located at the Jefferson County Extension Office in Hillsboro, MO.</div><div></div><div><b><br>
ESSENTIAL DUTIES</b></div><ul><li>
Provides general/routine administrative and office support that includes a broad range of duties.</li><li>
Focuses on completing work effectively, efficiently and in a timely fashion.</li><li>
Maintains a spirit of cooperation with faculty and staff working as a team to accomplish objectives of Extension.</li><li>
Organizes and completes structured assignments according to priorities.</li><li>
Recognizes and solves typical problems that occur in own work area without supervisory approval.</li><li>
Evaluates and selects solutions from established options/procedures.</li><li>
Impacts own team through the quality of the services or information provided.</li><li>
Communicates through the regular exchange of information and other resources. Extension Faculty contribute to the scholarship of extension and engagement and to applied research, to evaluate and improve how programs and services result in learning and behavior changes that positively impact individuals and communities.</li><li>
Some lifting is part of the job responsibility. Occasional weekend or evening meetings. Some travel is required using personal vehicle to obtain materials for programming or meetings. Use of personal vehicle is reimbursed by the Jefferson County Council. Commuting miles (from home to work and work to home) are not reimbursable.</li></ul><div><b>
KEY RESPONSIBILITIES</b></div><ul><li>
Work as team member in cooperation with regional faculty, staff, volunteers, and other county office support staff.</li><li>
Maintains a clean professional office that provides excellent customer service. Greet visitors, answer incoming calls, route calls, take message, respond to general inquiries, and maintains appropriate office dress. Provide publications and reference materials for customers and refer questions to regional specialists.</li><li>
Open and close office in accordance with established schedule. Post notices of closing. Post events and maintain office webpage as requested. Keep inventory and order office supplies and postage. Maintain classroom schedule. Keep inventory of equipment and administer check out procedures.</li><li>
Receive incoming samples for lab tests and ensure submitted to university labs. Assist customers with self-directed training for private pesticide applicator licenses. Assist educational activities of affiliated volunteer organizations. Assist with pressure gauge testing services and proctor distance learning tests.</li><li>
Set job priorities in consultation with supervisor. Suggest best methods for accomplishing tasks. Ensure all work is completed in a timely manner and promote a professional image. Maintain and organize paper and electronic files. Maintain information flow and message services with the office and assist in maintaining program and office calendar for reference.</li><li>
Maintain and review account activities including preparing invoices and bills in QuickBooks&trade; as well as accepting payment for courses and services. Make deposits and reconcile bank accounts. Process payroll and corresponding taxes and file appropriate tax forms. Complete year-end close outs and reports.</li><li>
Prepare financial reports, County Extension Council meeting minutes, agenda, and other documents as necessary. Disseminate monthly invitation to council. Assist with council member elections, monthly and annual meetings. Assist in preparing monthly extension council documents, proposals, reports, etc.</li><li>
Assist in producing instructional materials and correspondence including preparation of mailing labels and mailers, edits newsletters, etc. Takes program registration, tracks payments and other duties for programs and classes. Processes bulk mailings and provides for delivery to post office.</li><li>
As with all positions, involvement with other duties and responsibilities may be expected in order to support the mission and purpose of MU Extension.</li></ul><div><b>
LEADERSHIP RECEIVED AND EXERCISED</b></div><div>
This position works under general supervision of the Extension Engagement Specialist and County Extension Council and performing their responsibilities related to the University of Missouri Extension policy and procedures and within these guidelines.</div><div></div><div><b><br>
CORE ATTRIBUTES FOR MU EXTENSION FACULTY AND STAFF</b></div><div>
Exhibit a high personal standard of excellence, be an effective team player, and demonstrate civility and respect for all.</div><div></div><div><br>
Engage stakeholders and learners, maintain positive interpersonal relationships, and exhibit effective written and oral communication skills.</div><div></div><div><br>
Operate with minimal guidance and be a self-directed learner who is flexible and adaptable to changing environments.</div><div></div><p><b><br>
UNIVERSITY INFORMATION</b></p><p>
The University of Missouri, also known as Mizzou and MU, is the Flagship University of the four-campus University of Missouri system. It is the state&rsquo;s land-grant university and one of the most comprehensive universities in the United States. MU&rsquo;s broad undergraduate programs and its&rsquo; graduate, professional and research programs attract annual enrollment of more than 30,000 students. MU is centrally located in Columbia, MO, which is consistently ranked as one of America&rsquo;s most livable cities. MU Extension and Engagement programs are located on all four campuses and in 114 counties and St. Louis city.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Shift</b></h2><div><br>
<div><div>
</div><div>Monday - Friday, 8:30 a.m. - 4:30 p.m. (37.5 hours a week)</div><div>
Ability to travel and occasionally work flexible hours, including some evenings and weekends, is required to fulfill assigned responsibilities.</div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><div><br>
<div><div>
</div><div>High School Diploma or an equivalent combination of education and experience and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.</div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2>
<div>
<div></div><div><ul><li>Effective communication skills, customer service experience, attention to detail and time management. Strong experience with Microsoft Office applications (Word, Excel, Access, Outlook), Facebook and QuickBooks&trade;.</li><li>
Excellent proofreading skills with proficiency in APA and MLA styles.</li><li>
Professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals while maintaining confidential information/situations.</li><li>
Analytical skills and demonstrated organizational skills necessary to multi-task in a fast-paced environment.</li><li>
Possesses knowledge of specific processes and procedures needed to perform assignments within own work area.</li><li>
Three or more years accounting experience including accounts receivable reconciliation, general ledger, and financial statement experience.</li><li>
Accounting database experience, including A/R, A/P, and general ledger reporting. Ideal candidate will have PeopleSoft and QuickBooks Pro accounting experience. Proficient/Advanced user of Microsoft Office (Excel, Word, Publisher, Front Page, Outlook) preferred.</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Anticipated Hiring Range</b></h2><div><br>
<div><div>
</div><div>Salary Range: $15.10 - $17.33 per hour</div><div>
Grade: GGS-006</div><div>
University Title: Office Support Assistant IV</div><div>
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.</div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Sponsorship Information</b></h2><div><br>
<div><div>
</div><div>Employment visa sponsorship is not available for this position.</div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefit Eligibility</b></h2><div><br>
<div><div>
</div><div>This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty &amp; Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement</div><div></div><div><b><br>
Equal Employment Opportunity</b></div><div>
The University of Missouri is an Equal Opportunity Employer.</div><div>
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.</div></div></div></div></div></div>

County Office Support - Jefferson County

Skylift Marketing

<p><b>Job Title:</b> Office Assistant</p><p><b>Company:</b> SkyLift Marketing (CEMTECH-NSTP, NUST H-12, Islamabad)</p><p><b>Job Type:</b> Full-Time</p><p><b>Salary:</b> PKR 40,000 &ndash; 45,000/month + Lunch</p><p><b>Location:</b> NSTP, NUST, Islamabad</p><p><b>Job Description:</b></p><p>SkyLift Marketing, a creative agency based at NSTP&ndash;NUST Islamabad, is looking for a reliable, hardworking, and physically active Office Assistant to manage day-to-day office support tasks, errands, and office boy duties. The ideal candidate must be comfortable driving both car and bike, as the role frequently requires outside coordination, deliveries, and pickups.</p><p><b>Key Responsibilities:</b></p><p><i>Office Boy Duties:</i></p><ul><li>Prepare and serve tea/coffee/refreshments for staff and guests throughout the day</li><li>Maintain cleanliness and tidiness of office, pantry, meeting rooms, and workstations</li><li>Set up and clear meeting rooms before/after client meetings</li><li>Manage kitchen/pantry supplies and basic stock levels</li><li>Assist in daily office opening/closing routines</li></ul><p><i>Errands &amp; Driving:</i></p><ul><li>Drive company car and/or bike for bank visits, document delivery, courier pickups/drop-offs</li><li>Handle outside errands such as vendor visits, market purchases, and supply pickups</li><li>Transport office documents, packages, or items between office and external locations as needed</li><li>Maintain vehicle cleanliness and report any maintenance issues promptly</li></ul><p><i>General Admin Support:</i></p><ul><li>Assist admin/HR staff with routine data entry, filing, and documentation tasks</li><li>Support inventory checks and stock record-keeping</li><li>Assist in event setup (e.g., staff gatherings, meetings, Iftar/Eid events)</li><li>Perform any other administrative or physical task assigned by management</li></ul><p><b>Requirements:</b></p><ul><li>Must be able to drive <b>both car and bike</b> &mdash; valid driving license for both required (mandatory, non-negotiable)</li><li>Minimum 1-2 years of experience as Office Assistant/Office Boy preferred</li><li>Basic verbal communication skills in Urdu/English</li><li>Punctual, honest, and trustworthy with a strong work ethic</li><li>Physically fit and capable of handling errands, lifting, and light physical work</li><li>Should be based in or near Islamabad/Rawalpindi</li><li>Willingness to work flexible hours if required for urgent tasks</li></ul><p><b>Compensation &amp; Benefits:</b></p><ul><li>Salary: PKR 40,000 &ndash; 45,000/month (based on experience)</li><li>Free lunch provided daily</li><li>Friendly and professional work environment at NSTP-NUST</li></ul><p><b>How to Apply:</b> Interested candidates can send their CV/resume along with contact details to [03005732494], or apply directly through this Indeed listing.</p><p>Pay: Rs40,000.00 - Rs52,000.00 per month</p><p>Education:</p><ul><li>Intermediate (Required)</li></ul><p>Experience:</p><ul><li>Office Boy/Office Assistant : 1 year (Preferred)</li></ul><p>License/Certification:</p><ul><li>Car Driving License  (Required)</li></ul><p>Work Location: In person</p>

Office Assistant

Daniel Surveying Fzc

<p><b>Job Overview</b></p><p>We are seeking a reliable, hardworking, and proactive <b>Office Boy / Office Assistant</b> to support our daily office operations and maintain a clean, organized, and efficient workplace. The ideal candidate should be punctual, trustworthy, and willing to assist with office maintenance, pantry services, and general administrative support.</p><p><b>Key Responsibilities</b></p><ul><li>Maintain cleanliness and organization of office areas, workstations, workshop areas, meeting rooms, pantry, and restrooms.</li><li>Prepare and serve tea, coffee, water, and refreshments to employees, management, and visitors in a professional manner.</li><li>Assist with basic administrative tasks such as photocopying, scanning, printing, filing, and shredding documents.</li><li>Deliver and collect documents, files, parcels, and office materials within the office or to nearby locations when required.</li><li>Monitor and maintain stock levels of office stationery, pantry supplies, and cleaning materials, and report replenishment requirements.</li><li>Set up meeting rooms for internal meetings, client visits, and presentations.</li><li>Assist in the basic maintenance of office equipment, including printers, photocopiers, coffee machines, and other office facilities.</li><li>Support departments with general office duties and any additional tasks assigned by management.</li><li>Ensure compliance with company cleanliness, hygiene, and safety standards at all times.</li></ul><p><b>Requirements</b></p><ul><li>Previous experience as an Office Boy, Office Assistant, General Helper, or in a similar role is preferred.</li><li>Basic knowledge of office procedures and workplace etiquette.</li><li>Ability to communicate in Basic English; knowledge of Hindi or Urdu will be an advantage.</li><li>Honest, reliable, well-organized, and punctual.</li><li>Physically fit and capable of performing routine office support duties.</li><li>Positive attitude, willingness to learn, and ability to work independently as well as part of a team.</li></ul><p><b>Email: hr@danielsurvey.com</b></p><p>Work Location: In person</p>

Office Boy / Office Assistant

PAC Worldwide

<div><p><b>Description</b>
</p><p><b>Office Assistant</b></p><p><b><br>
Be the welcoming face of our plant while building valuable administrative and HR experience.</b></p><p><br>
We&rsquo;re seeking a polished, organized, and people‑focused <b>Office Assistant</b> to serve as the first point of contact for employees, applicants, customers, vendors, and visitors. This highly visible role supports both the <b>Plant Manager and HR Manager</b> and helps keep the front office running smoothly through reception, administrative support, purchasing coordination, and cross‑functional communication.</p><p><br>
As you grow in the role, you&rsquo;ll also have opportunities to take on additional responsibilities within Human Resources.</p><p><b>
Key Responsibilities</b></p><p><b>
Front Office &amp; Reception</b></p><br>
<ul><li>
Greet employees, applicants, customers, vendors, and visitors with professionalism and warmth</li></ul><br>
<ul><li>
Answer and direct incoming calls promptly</li></ul><br>
<ul><li>
Serve as a resource for employees and visitors needing information or assistance</li></ul><br>
<ul><li>
Obtain and scan required visitor documentation (including nondisclosure agreements)</li></ul><br>
<ul><li>
Manage incoming and outgoing mail and correspondence</li></ul><br>
<ul><li>
Maintain communication with shift supervisors, warehouse staff, and other plant departments</li></ul><br>
<ul><li>
Support general office tasks such as filing, scanning, copying, and document organization</li></ul><p><b>
Administrative &amp; HR Support</b></p><br>
<ul><li>
Provide administrative support to the Plant Manager and HR Manager</li></ul><br>
<ul><li>
Schedule meetings, manage calendars, and reserve conference rooms</li></ul><br>
<ul><li>
Coordinate office events, employee lunches, meetings, and plant activities</li></ul><br>
<ul><li>
Arrange travel for plant leaders and employees</li></ul><br>
<ul><li>
Assist with special projects and take on additional HR responsibilities as experience grows</li></ul><br>
<ul><li>
Handle confidential information with professionalism and discretion</li></ul><p><b>
Purchasing &amp; Accounts Payable</b></p><br>
<ul><li>
Create purchase orders and purchase requisitions</li></ul><br>
<ul><li>
Verify receipt of goods and services and submit invoices for payment</li></ul><br>
<ul><li>
Reconcile company credit card statements</li></ul><br>
<ul><li>
Partner with Purchasing, Accounting, and other departments to resolve questions</li></ul><p><b>
Qualifications</b></p><br>
<ul><li>
High school diploma or equivalent</li></ul><br>
<ul><li>
2&ndash;3 years of office, reception, or administrative experience</li></ul><br>
<ul><li>
Professional presence and confidence interacting with employees, leaders, applicants, customers, and vendors</li></ul><br>
<ul><li>
Strong organization, communication, and time‑management skills</li></ul><br>
<ul><li>
Ability to prioritize multiple tasks and take initiative</li></ul><br>
<ul><li>
Excellent written and verbal English communication skills</li></ul><br>
<ul><li>
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint</li></ul><br>
<ul><li>
Comfort using online travel and scheduling systems</li></ul><br>
<ul><li>
Ability to follow instructions, solve routine problems, and adapt to changing priorities</li></ul><p><b>
What Helps You Succeed</b></p><br>
<ul><li>
Friendly, approachable, and service‑oriented</li></ul><br>
<ul><li>
Dependable and detail‑focused</li></ul><br>
<ul><li>
Comfortable working independently while supporting multiple leaders</li></ul><br>
<ul><li>
Able to maintain confidentiality and use sound judgment</li></ul><br>
<ul><li>
Interested in learning more about Human Resources and plant operations</li></ul><br>
<ul><li>
Comfortable working in an office located near an active manufacturing environment</li></ul><p><b>
Work Environment</b></p><p><br>
This role is primarily based in an office near the manufacturing floor. You may experience occasional machinery noise and regular interaction with employees throughout the plant.</p><p><br>
The position requires the ability to sit, stand, walk, and occasionally lift or move items up to 25 pounds. Reasonable accommodations may be provided to enable qualified individuals to perform essential job functions.</p><p><b>
Grow With Us</b></p><p><br>
This is an excellent opportunity for an experienced administrative professional who enjoys helping people, creating positive first impressions, and keeping an office organized. It&rsquo;s also a strong pathway for someone interested in expanding their HR knowledge while supporting plant leadership and employees.</p></div>

San Mateo County Community College District

<div><div><b>Office Assistant II</b></div><br>
<br>
<b>Campus: </b>Ca&ntilde;ada College<br>
<br>
<b>FLSA Status: </b>Non-Exempt<br>
<br>
<b>Salary Schedule: </b>60<br>
<br>
<b>Grade: </b>18<br>
<br>
<b>Bargaining Unit: </b>CSEA<br>
<br>
<b>Months Per Year: </b>12<br>
<br>
<b>Hours Per Week: </b>37.5<br>
<br>
<b>Mandated Reporter: </b>Yes<br>
<br>
<b>Campus Security Authority: </b>No<br>
<br>
Under general supervision, the Office Assistant II performs detailed clerical and operational support for a department or office. Under direction, the Office Assistant II initiates, implements and coordinates office procedures and timelines in order to provide support for an office or department. Public contact is extensive, and involves College and District staff, faculty, students, vendors, other educational institutions, business and community representatives, regulatory agencies, and governmental agencies for the purpose of exchanging policy and procedural information. A moderate degree of independent judgment and creativity is required to resolve many minor and occasional major problems that arise, by selecting from among alternative procedures that are available. Consequences of errors in judgment could be costly in public relations, staff and employee time. The Office Assistant II classification can train and lead the work of volunteers and student assistants as assigned.<br>
<br>
<b>Duties and Responsibilities
</b><br>
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.<br>
<ul><li>
Exchanges information with college staff and others regarding department services, as well as to provide operating policies, and procedures</li><li>
Screens calls, visitors and electronic inquiries to provide policy and procedural information and/or to take messages and make appropriate referrals</li><li>
Sets up and tracks budget expenditures and files</li><li>
Attends meetings and other events to obtain and provide current information</li><li>
Uses a database and a variety of computer software to set up, track and maintain a wide variety of data and<br>
electronic and manual files and to perform data entry and retrieval</li><li>
Composes and prepares correspondence, memoranda, report narratives, forms, publicity materials and other materials from copy or with general instruction</li><li>
Uses standard software applications to prepare correspondence and reports, agendas and meeting minutes, and spreadsheets</li><li>
Compiles items and materials for meeting agendas</li><li>
Schedules and proctors student placement and other tests and scores tests using well-prescribed methods and follow-up</li><li>
Takes and transcribes meeting notes as assigned</li><li>
Sorts and distributes department mail as needed and coordinates bulk mailings</li><li>
Performs other related duties as assigned</li></ul>
<br>
<b>Employment Standards (acquired through education, training, and/or experience)</b><br>
<br>
<b>Knowledge of:</b><br>
<ul><li>
Office organizational procedures including workflow, current office equipment, supplies, file systems and computer applications</li></ul>
<br>
<b>Skill in:</b><br>
<ul><li>
Multi-tasking and workload prioritizing under deadline pressure</li><li>
Use of the Microsoft Office Suite and web-based content management systems</li><li>
Respectful, tactful and sensitive interaction with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds</li><li>
Oral communication, including public speaking</li><li>
Written communication</li><li>
Organizing data, setting up, tracking and maintaining data in electronic and manual files</li></ul>
<br>
<b>Ability to:</b><br>
<ul><li>
Work effectively as part of a customer service team</li></ul><br>
Job Requirements:<ul><li>
Graduation from high school and college courses in business administration, office administration, or a closely related field OR an equivalent combination of education and experience</li><li>
Successful general clerical experience of increasing responsibility</li><li>
Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff</li><li>
Experience with the organization and maintenance of electronic and manual files and records</li><li>
Experience with the use of a variety of computer software to compose and prepare correspondence, forms, reports, presentations, and other written materials</li><li>
Demonstrated skill in working as part of a customer service team</li></ul><br>
Additional Information:<br>
<b>Physical/Other Requirements</b><br>
<br>
This classification requires data comparison and interpretation; contact in close proximity with individuals and groups; work under deadline pressure; multi-tasking; attention to detail; manual dexterity; pulling, pushing, reaching; moving items of light to moderate weight; listening/comprehension of a variety of directional formats; flexibility, and adaptability in order to perform the essential functions.<br>
<br>
<b>Benefits:</b> Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.</div>

Office Assistant II

HoneySalt Premium Craft Bakery

<p><b>Position Summary</b><br/>HoneySalt Bakery is looking for a reliable and detail-oriented Office Assistant to support daily operations. This role is ideal for someone who enjoys organization and accuracy. You will play a key role in ensuring orders and inventory are managed efficiently each day.</p><p><b>Schedule:</b> Monday through Friday, 6:30 AM to 11:00 AM<br/><b>Additional Hours:</b> Optional extra hours available in production</p><p><b>Core Responsibilities</b></p><ul><li>Take and print daily customer orders</li><li>Organize and prepare order paperwork for production</li><li>Track and maintain inventory levels</li><li>Print daily inventory labels</li><li>Ensure all order and inventory information is accurate and up to date</li><li>Communicate with production team as needed</li></ul><p><b>Additional Responsibilities</b></p><ul><li>Assist with general office tasks</li><li>Support production team with additional hours if desired</li></ul><p><b>Requirements</b></p><ul><li>Strong attention to detail and organization</li><li>Basic computer and printing skills</li><li>Ability to work independently and stay on task</li><li>Reliable and punctual</li><li>Must be 18 years or older</li><li>Must be able to remove jewelry and have no nail polish or acrylic nails while working in production.</li></ul><p><b>Preferred (Not Required)</b></p><ul><li>Previous office or administrative experience</li><li>Experience with inventory tracking</li><li>Quickbooks</li></ul><p><b>Why Work With Us</b></p><ul><li>Consistent weekday schedule</li><li>Opportunity for additional hours</li><li>Team-oriented environment</li><li>Growth opportunities within the bakery</li></ul><p>Apply today to join the HoneySalt Bakery team and help keep our daily operations running smoothly.</p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

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