office support associate

The Irvine Company

<div><div><div><div><h2 class="jobSectionHeader">Position Summary:</h2></div><div>
Supports the operations management leadership team (Senior Manager, Manager and Assistant Manager) by performing administrative and reporting functions, integral to the day to day management of assigned office properties. Exhibits superior customer service in all communication with customers as the initial point of contact.<div> 
</div></div></div><div><div><h2 class="jobSectionHeader">
Key Responsibilities:</h2></div><div><ul><li>
Resolve customer service calls and requests; escalate requests that are above scope to Senior Associate.</li><li>
Answer phone, distribute mail and prepare email and regular mail.
</li><li>Verify phone and voice mail systems are working properly.</li><li>
Activate and deactivate access cards and order keys.</li><li>
Maintain a key sign-in/out log for outside vendors.</li><li>
Ensure that the management office is presentable at all times (high rise).</li><li>
Maintain all office/kitchen supplies and inventory, including printers and copier if needed (high rise); issue purchase orders.</li><li>
Maintain and distribute nightly security passdown logs (high rise).</li><li>
Maintain and distribute janitorial logs (high rise).</li><li>
Create general notices and communications to customers.</li><li>
Monitor all customer service requests to ensure timely and efficient resolution.</li><li>
May support Senior Associate with accounts payable and accounts receivable.</li><li>
Coordinate with service providers as needed to ensure top quality work is performed in a timely manner.</li><li>
Complete all general filing (electronic or paper).</li><li>
Coordinate Conference Center usage.</li><li>
Assist with move-ins and move-outs.</li><li>
Update various databases, spreadsheets, and directories.</li><li>
May review, audit, collect customer insurance certificates, and maintain compliance.</li><li>
Maintain vacant suites and marketing materials.</li><li>
May manage the new and existing employee hiring process to include, but not limited to, phone, computer, signage, and business cards (high rise).</li><li>
Assist operations management team in facilitating customer events.</li><li>
Provide administrative support to operations team as needed.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Minimum Qualifications / Other Expectations:</h2></div><div><ul><li>
Bachelor's degree preferred</li><li>
Professional appearance and demeanor</li><li>
Business writing capability</li><li>
Organized and self-motivated</li><li>
Calm in emergency situations</li><li>
Ability to thrive and multi-task in fast-paced environment</li><li>
Punctual with attendance and dependable work ethic</li><li>
Zero to two years of relevant work experience</li><li>
Proficient in Word, Excel and Outlook</li><li>
Detail oriented and able to prioritize tasks</li><li>
Customer service focused</li></ul>
This position, depending on physical location, may require:<ul><li>
Valid California driver&rsquo;s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company&rsquo;s MVR policy, and is part of the essential duties of this position.)</li></ul></div></div></div>
Compensation:
Base Pay Range: $26.54 - $34.52 
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits. 
About Us: 
Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York. 
 
We&rsquo;ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community. 
 
We take as much pride in our employee community as we do the communities we create. It&rsquo;s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities. 
 
Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles. 
 
Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#LI-Onsite</div>

Associate - Office ($26.54 - $34.52)

Southeast Consolidators

<div>Description:

The purpose of the Office Associate is to accurately enter information into SECO&rsquo;s and our customers&rsquo; systems, telecommunication activities, and support internal and external customers.
Essential Duties and Responsibilities: Other duties and responsibilities may be assigned.<ul><li>
Accurately update inbound load information into multiple systems for inbound shipments.</li><li>
Update completed inbound loads within multiple systems. Shortages, overages, damages, and other information should be properly notated and updated.</li><li>
Entering and tendering outbound loads into multiple systems. Partially loaded outbound trailers are to be updated as well.</li><li>
Maintain reports and spreadsheets throughout the day and submit them internally and to the customers, if required.</li><li>
Promptly and courteously answer phone calls, assist caller, and transfer calls to the appropriate party or department.</li><li>
Reporting findings and general notes on daily processes to their manager/supervisor.</li><li>
Report any malfunctioning equipment or programs to their manager/supervisor.</li></ul>
 Working Conditions<ul><li>
Ability to sit and type at a computer station for long periods of time.</li><li>
Ability to operate/use call center style telephone.</li><li>
Ability to lift up to 10 lbs.</li><li>
Ability to work in fast paced environment.</li><li>
Shift: Second Shift: 4:00 pm - 1:00 am or until; Monday through Friday</li></ul>
Must be able to execute all the above functions and meet all the above demands safely, posing no threat to themselves or those around them while doing so, and must willingly comply with applicable safety regulations in the completion of all work.
Requirements:
<ul><li>0 - 2 years of experience in freight consolidation and/or shipping and receiving environment, or related field is desired.</li><li>
High school diploma or equivalent preferred.</li><li>
Must be detail oriented and accurate along with the ability to multi-task.</li><li>
Must be able to demonstrate basic typing and computer skills. These should include checking and sending emails, ability to use Microsoft Excel and Word, answering and transferring phone calls, electronic document filing, and office machine operation.</li><li>
Familiarity with AS400 and PC applications.</li><li>
Excellent verbal and written communication skills.</li><li>
Must be able to work in a team environment and support other team members.</li><li>
Takes pride in doing good work, has a positive attitude, and promotes SECO&rsquo;s fundamentals.</li><li>
Ability to prioritize tasks and manage time efficiently and effectively.</li></ul>
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.</div>

Office Associate - 2nd Shift - Ellenwood

Sephora

<div>Job ID: 284704 
Store Name/Number: CO-Flatiron Crossing (0162) 
Address:One W. Flatiron Circle, Broomfield, CO 80021, United States (US) 
Hourly/Salaried: Hourly (Non-Exempt) 
Full Time/Part Time:Part Time 
Position Type: Regular 
 
Your Role at Sephora: As an Operations Associate, you&rsquo;ll be the backbone of the store&mdash;ensuring smooth, efficient operations that support an exceptional client experience. From inventory management to visual merchandising, your attention to detail and proactive mindset will help keep everything running beautifully. If you&rsquo;re organized, collaborative, and passionate about retail operations, this is your moment to Belong to Something Beautiful.
 
 
Key Responsibilities<ul><li>
Support daily operations Manage inventory, stock replenishment, order fulfillment, and maintain operational standards</li><li>
Assist with visual merchandisingEnsure the store reflects Sephora&rsquo;s brand through accurate promotional setups and event execution</li><li>
Deliver exceptional serviceSupport the team in creating outstanding client experiences and achieving sales goals</li><li>
Foster inclusivity and teamwork Help promote a culture of openness where everyone feels empowered</li><li>
Uphold Sephora standards Follow company policies and help create a safe, secure, and enjoyable shopping experience for all</li></ul> 

Flexible Scheduling and Reliability<ul><li>
Must meet the required minimum number of weekly shifts/ hours<ul><li>
Full Time: 30-40 hrs/week</li><li>
Part Time: 15-29 hrs/week</li><li>
Flex (as needed): 4-14 hrs/week</li></ul></li><li>
Be available during peak retail operations (nights, weekends and holidays)</li><li>
Punctuality and consistent attendance</li>
</ul> 
Qualifications/Experience<ul><li>
1-2 years of experience in a similar role or in a retail, hospitality, or client-focused environment</li><li>
Excellent organizational and time management skills</li><li>
Quick learner with the ability to absorb and communicate product knowledge</li><li>
Ability to support outstanding client service</li><li>
Excellent communication and interpersonal skills.</li><li>
Team player with a goal-driven mindset</li><li>
Comfortable in a fast-paced environment with a strong client focus</li><li>
Physically able to lift and carry up to 50 pounds</li></ul> 

While at Sephora, you&rsquo;ll enjoy 
Inclusion &amp; Belonging We pledge to create a beauty community where everyone&rsquo;s uniqueness is celebrated, respected, and honored. 
Meaningful Rewards Sephora offers comprehensive healthcare and wellbeing benefits based on eligibility; Details can be found Here 
$19.80 - $26.00/hr. The actual hourly pay offered depends on various factors, including relevant qualifications and experience; and other legitimate, non-discriminatory business factors specific to the position and/or geographic location. 
Sephora is an equal opportunity employer and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation to applicants with disabilities or other medical conditions. 
Sephora will consider all qualified applicants, including those with arrest and conviction records, in a manner consistent with all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.</div>

Operations Associate - Part Time

<div>Job ID: 284754 
Store Name/Number: PA-Promenade at Upper Dublin (1948) 
Address:217 Dryden Rd. Sutie E-13, Dresher, PA 19025, United States (US) 
Hourly/Salaried: Hourly (Non-Exempt) 
Full Time/Part Time:Part Time 
Position Type: Regular 
 
Your Role at Sephora: As an Operations Associate, you&rsquo;ll be the backbone of the store&mdash;ensuring smooth, efficient operations that support an exceptional client experience. From inventory management to visual merchandising, your attention to detail and proactive mindset will help keep everything running beautifully. If you&rsquo;re organized, collaborative, and passionate about retail operations, this is your moment to Belong to Something Beautiful.
 
 
Key Responsibilities<ul><li>
Support daily operations Manage inventory, stock replenishment, order fulfillment, and maintain operational standards</li><li>
Assist with visual merchandisingEnsure the store reflects Sephora&rsquo;s brand through accurate promotional setups and event execution</li><li>
Deliver exceptional serviceSupport the team in creating outstanding client experiences and achieving sales goals</li><li>
Foster inclusivity and teamwork Help promote a culture of openness where everyone feels empowered</li><li>
Uphold Sephora standards Follow company policies and help create a safe, secure, and enjoyable shopping experience for all</li></ul> 

Flexible Scheduling and Reliability<ul><li>
Must meet the required minimum number of weekly shifts/ hours<ul><li>
Full Time: 30-40 hrs/week</li><li>
Part Time: 15-29 hrs/week</li><li>
Flex (as needed): 4-14 hrs/week</li></ul></li><li>
Be available during peak retail operations (nights, weekends and holidays)</li><li>
Punctuality and consistent attendance</li>
</ul> 
Qualifications/Experience<ul><li>
1-2 years of experience in a similar role or in a retail, hospitality, or client-focused environment</li><li>
Excellent organizational and time management skills</li><li>
Quick learner with the ability to absorb and communicate product knowledge</li><li>
Ability to support outstanding client service</li><li>
Excellent communication and interpersonal skills.</li><li>
Team player with a goal-driven mindset</li><li>
Comfortable in a fast-paced environment with a strong client focus</li><li>
Physically able to lift and carry up to 50 pounds</li></ul> 

While at Sephora, you&rsquo;ll enjoy 
Inclusion &amp; Belonging We pledge to create a beauty community where everyone&rsquo;s uniqueness is celebrated, respected, and honored. 
Meaningful Rewards Sephora offers comprehensive healthcare and wellbeing benefits based on eligibility; Details can be found Here 
$19.80 - $26.00/hr. The actual hourly pay offered depends on various factors, including relevant qualifications and experience; and other legitimate, non-discriminatory business factors specific to the position and/or geographic location. 
Sephora is an equal opportunity employer and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation to applicants with disabilities or other medical conditions. 
Sephora will consider all qualified applicants, including those with arrest and conviction records, in a manner consistent with all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.</div>

<div>Job ID: 284766 
Store Name/Number: OH-Pinecrest (1194) 
Address:311 Park Ave, Suite 126, Beachwood, OH 44122, United States (US) 
Hourly/Salaried: Hourly (Non-Exempt) 
Full Time/Part Time:Full Time 
Position Type: Regular 
 
Your Role at Sephora: As an Operations Associate, you&rsquo;ll be the backbone of the store&mdash;ensuring smooth, efficient operations that support an exceptional client experience. From inventory management to visual merchandising, your attention to detail and proactive mindset will help keep everything running beautifully. If you&rsquo;re organized, collaborative, and passionate about retail operations, this is your moment to Belong to Something Beautiful.
 
 
Key Responsibilities<ul><li>
Support daily operations Manage inventory, stock replenishment, order fulfillment, and maintain operational standards</li><li>
Assist with visual merchandisingEnsure the store reflects Sephora&rsquo;s brand through accurate promotional setups and event execution</li><li>
Deliver exceptional serviceSupport the team in creating outstanding client experiences and achieving sales goals</li><li>
Foster inclusivity and teamwork Help promote a culture of openness where everyone feels empowered</li><li>
Uphold Sephora standards Follow company policies and help create a safe, secure, and enjoyable shopping experience for all</li></ul> 

Flexible Scheduling and Reliability<ul><li>
Must meet the required minimum number of weekly shifts/ hours<ul><li>
Full Time: 30-40 hrs/week</li><li>
Part Time: 15-29 hrs/week</li><li>
Flex (as needed): 4-14 hrs/week</li></ul></li><li>
Be available during peak retail operations (nights, weekends and holidays)</li><li>
Punctuality and consistent attendance</li>
</ul> 
Qualifications/Experience<ul><li>
1-2 years of experience in a similar role or in a retail, hospitality, or client-focused environment</li><li>
Excellent organizational and time management skills</li><li>
Quick learner with the ability to absorb and communicate product knowledge</li><li>
Ability to support outstanding client service</li><li>
Excellent communication and interpersonal skills.</li><li>
Team player with a goal-driven mindset</li><li>
Comfortable in a fast-paced environment with a strong client focus</li><li>
Physically able to lift and carry up to 50 pounds</li></ul> 

While at Sephora, you&rsquo;ll enjoy 
Inclusion &amp; Belonging We pledge to create a beauty community where everyone&rsquo;s uniqueness is celebrated, respected, and honored. 
Meaningful Rewards Sephora offers comprehensive healthcare and wellbeing benefits based on eligibility; Details can be found Here 
$18.00 - $23.00/hr. The actual hourly pay offered depends on various factors, including relevant qualifications and experience; and other legitimate, non-discriminatory business factors specific to the position and/or geographic location. 
Sephora is an equal opportunity employer and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation to applicants with disabilities or other medical conditions. 
Sephora will consider all qualified applicants, including those with arrest and conviction records, in a manner consistent with all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.</div>

Operations Associate - Full Time

Cintas

<div>Requisition Number: 221832<div><div><div><h2 class="jobSectionHeader">
Job Description</h2></div><div>
Cintas is seeking an Office Support Professional to support numerous office functions. Responsibilities include accounts receivable, accounts payable, data entry, receptionist, faxing, filing, photocopying, managing incoming and outgoing mail and creating letters, memos and proposals. All work will be done in person or via phone and email. Position involves daily interaction with other office support positions, managers, service representatives/route drivers and customers.</div></div><div><div><h2 class="jobSectionHeader">
Skills/Qualifications</h2></div><div>
Required<ul><li>
High School Diploma/GED</li><li>
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet</li><li>
Administrative experience, preferably in a similar environment</li><li>
Experience answering phones and transferring calls</li><li>
Experience with data entry, proofreading and editing documents</li><li>
Basic language and communication skills in speaking and understanding English</li></ul></div></div></div> 
Benefits 
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost. 
Additionally, our employee-partners enjoy:<div><ul><li> 
Competitive Pay</li><li>401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)</li><li>Disability, Life and AD&amp;D Insurance, 100% Company Paid</li><li>Paid Time Off and Holidays</li><li>Skills Development, Training and Career Advancement Opportunities</li></ul></div> 
Company Information 
Cintas Corporation helps more than one million businesses of all types and sizes get Ready&trade; to open their doors with confidence every day by providing products and services that help keep their customers&rsquo; facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday&reg;. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard &amp; Poor&rsquo;s 500 Index and Nasdaq-100 Index. 
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law. 
This job posting will remain open for at least five (5) days. 
Job Category: Office Administration 
Organization: First Aid and Safety 
Employee Status: Regular 
Schedule: Full Time 
Shift: 1st Shift</div>

Office Support Professional

Hawaii Credit Union League

<div>ABOUT US
Hawaii Credit Union League is seeking a highly organized and detail-oriented Office Support Assistant to join our team. If you're looking for an opportunity to contribute to the financial well-being of our organization and provide essential support to our administrative team, this role is perfect for you. Join us in a dynamic and professional environment, and be a part of our mission to serve our members and community.
POSITION SUMMARY
As an Office Support Assistant, you will play a crucial role in assisting our Business Services Manager with bookkeeping and accounting functions to maintain our financial records. You will also serve as the primary backup for all duties of the Administrative Assistant and provide support to other staff as needed.
ESSENTIAL DUTIES<ul><li>
Process cash receipts and disbursements.</li><li>
Maintain accounts payable and accounts receivable records.</li><li>
Invoice and collect accounts receivables.</li><li>
Maintain filing and proper storage of accounting records. I</li><li>
input data into the accounting system.</li><li>
Prepare deposits and process remote deposits.</li><li>
Assist with the preparation of audit workpapers for year-end audit.</li><li>
Maintain a PAC database of PAC contributions to reconcile with the government affairs director's database.</li><li>
Perform other duties as assigned.</li><li>
Serve as the primary backup to the Administrative Assistant in their absence, including phone and lobby coverage, incoming and outgoing mail, etc.</li></ul>
QUALIFICATIONS
Skills/Knowledge:
Proficiency in personal computer and various word processing software programs. Knowledge of telephone operation and etiquette. Typing speed of 30 wpm.
Education/Training:
Business college graduate with courses in database and word processing software. Must be a high school graduate.
Experience:
Minimum of one year of experience in database management.
Travel:
Occasional overnight travel required when the annual convention is held on a neighbor island.
Disclaimer 
The above information on this job description is intended to provide a general overview of the responsibilities and qualifications required for this position. It is not intended to be a comprehensive inventory of all duties and responsibilities.</div>

Office Support Assistant

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10000 office support associate jobs Near Me

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