office support clerk

veez

Overview We are seeking a dynamic and detail-oriented Office Clerk to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. As an Office Clerk, you will be the first point of contact for visitors and callers, manage essential clerical tasks, and assist with office management duties. Your energetic approach and organizational skills will help create an efficient, welcoming environment that keeps our operations running seamlessly. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced setting.Duties<ul><li>Greet visitors professionally at the front desk, answer multi-line phone systems, and direct calls with excellent phone etiquette</li><li>Manage front desk responsibilities, including handling incoming correspondence, mail distribution, and visitor sign-in procedures</li><li>Perform data entry and maintain accurate filing systems both physically and digitally using tools like Google Workspace and Microsoft Office</li><li>Assist with office management tasks such as calendar management, scheduling appointments, and coordinating meetings</li><li>Support bookkeeping activities using QuickBooks or similar accounting software, including basic invoicing and expense tracking</li><li>Provide customer support by responding promptly to inquiries via phone or email, ensuring positive interactions</li><li>Perform clerical duties such as proofreading documents, organizing files, and maintaining office supplies</li></ul>Requirements<ul><li>Proven office experience or clerical experience demonstrating organizational skills and attention to detail</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Experience with multi-line phone systems and excellent phone etiquette skills</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Familiarity with QuickBooks or bookkeeping software is a plus; experience in medical or dental receptionist roles is advantageous</li><li>Exceptional time management skills with the ability to prioritize tasks efficiently</li><li>Personal assistant or medical receptionist experience is beneficial for understanding complex scheduling and customer support needs</li><li>Ability to perform data entry accurately with a high typing speed; proofreading skills are important for document quality assurance</li><li>Fluent in both Chinese and English</li></ul>Join us as an Office Clerk to be a vital part of a vibrant team dedicated to excellence! Your proactive attitude and organizational prowess will ensure our office operates smoothly while delivering outstanding service to clients and visitors alike.Pay: $23.77 - $28.63 per hourWork Location: In person

Office Clerk

CHINOOK FIRE PROTECTION

Service Department Office ClerkPay: $25.00&ndash;$30.00/hour | Schedule: Monday&ndash;Friday, 8 AM&ndash;5 PMChinook Fire Protection is seeking an organized, detail-oriented Service Department Office Clerk to keep our service operations running smoothly. You'll be the link between our service team and our customers&mdash;scheduling appointments, processing orders, handling billing, and maintaining accurate records.What You'll Do<ul><li>Answer phones and emails, respond to customer inquiries, and resolve complaints</li><li>Schedule service appointments and coordinate with field technicians</li><li>Process invoices, track payments, and proofread service expenses</li><li>Open, update, and close customer accounts while maintaining data accuracy</li><li>File and update service tickets, warranties, and logs (paper and electronic)</li></ul>What We're Looking For<ul><li>High school diploma or GED</li><li>1&ndash;2 years of clerical or administrative experience, ideally in accounts receivable/payable or customer-facing billing</li><li>Strong customer service and communication skills</li><li>Proficiency in Microsoft Word, Excel, and Outlook</li><li>Solid math skills, attention to detail, and the ability to multitask in a fast-paced environment</li></ul>Added Qualifications<ul><li>Previous work experience in fire safety or construction related industry</li><li>Coursework in bookkeeping, accounting, or business</li><li>Experience with Sage 100</li><li>Experience with EmberSoftware</li></ul>If you're dependable, customer-focused, and thrive on keeping things organized, we'd love to hear from you. Apply today!Pay: $25.00 - $30.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Relocation assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Office Clerk - Service Department

Martin's Nursery

Company Overview:Martin&rsquo;s Nursery is a wholesale plant nursery located on Snow Road in Semmes. We take pride in the quality of plants we grow and work hard to maintain a high standard. We are a family-owned, family-managed business and are committed to treating those that work alongside us as part of that family.Position Summary:The Office Operations Clerk has wide-ranging responsibilities that involve many aspects of our business. An appropriate candidate for this position will be a highly motivated individual who is able to work independently in a conscientious and efficient manner; Communicate with customers, service providers, colleagues, and fellow employees in a kind, professional, and customer-service oriented manner.Essential Functions:<ul><li>Open the office every weekday morning and prepare for conducting business</li><li>Communicate effectively with customers and other business entities via phone, email, text and fax</li><li>Maintain an up-to-date inventory of all office supplies and create a monthly needs list.</li><li>Place orders for supplies, materials, and equipment</li><li>Filing</li><li>Receive and process orders from customers</li><li>Update and send out weekly plant availability</li><li>Maintain up-to-date contact information records on all customers</li><li>Handle all general bookkeeping of the business including but not limited to invoicing and accounts receivable; accounts payable; managing payroll and payroll taxes, generating reports and financial statements.</li><li>Become familiar with and be able to operate all computer systems and programs used in the business</li><li>Serve as resource person for information needed by Management</li><li>Handle a wide variety of other tasks as needed</li></ul>Software To Be Used:<ul><li>Microsoft Office</li><li>Sage Accounting</li><li>Label Printing Packages</li></ul>Skills and Capabilities Required:<ul><li>Effective verbal / written communication skills and phone etiquette</li><li>Good Keyboarding Skills</li><li>Basic Numerical Skills</li><li>Effective time management skills</li><li>Organizational skills</li><li>Problem-solving skills</li><li>Ability to work alone in office setting</li><li>Attention to detail</li><li>Multitasker</li><li>Exhibit discretion and confidentiality</li><li>Team Player</li><li>Trustworthy</li></ul>What We Offer: <ul><li>Schedule: We offer 40 hours per week, 7am to 4pm, Monday-Friday</li><li>Financial Compensation: Competitive pay of $45,000/year</li><li>Health &amp; Welfare: Comprehensive insurance coverage including medical and dental insurance, is available and can be negotiated as part of the compensation package.</li><li>Work/Life Balance: Paid time off including seven holidays. Two weeks&rsquo; vacation is available after an initial six-month training period.</li></ul>Job Requirements/Prerequisites<ul><li>Associate degree and/or Equivalent Experience in the office field</li><li>Proficient with the use of Microsoft Office software</li><li>Proficient use in accounting software, Sage being preferred, but not required</li></ul>How To Apply:To be considered for this position, please submit your resume to apply@martinsnursery.com. Thank you for your interest, and we look forward to hearing from you.Martin&rsquo;s Nursery, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Martin&rsquo;s Nursery, Inc. complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Martin&rsquo;s Nursery, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. Martin&rsquo;s Nursery, Inc. does not offer tenured or guaranteed employment. Employment with Martin&rsquo;s Nursery is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Martin&rsquo;s Nursery, Inc. reserves the right to revise or change job duties and responsibilities at any time as the need arises with or without notice. This position description does not constitute a written or implied contract of employment. Martin&rsquo;s Nursery, Inc. is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.Pay: From $45,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Semmes, AL 36575 (Preferred)</li></ul>Work Location: In person

Office Operations Clerk

Advanced Management Group

<div>Position Summary:
The Accounts Payable position provides financial, administrative and clerical support to the organization. Accounts Payable Clerks are often the point of contact for current, new or prospective vendors. This is often the opportunity to make a positive impression on behalf of the company.
Position Responsibilities:
The Accounts Payable Clerk will complete a broad variety of accounting tasks for the company including but not limited to the following as other duties may be assigned:<ul><li>
Enter/submit Invoices for payment in automated workflow</li><li>
Analyze and review invoices for errors or duplicate billings</li><li>
Match system invoices to purchase orders</li><li>
Coordinate monthly bill tracking with Property Managers</li><li>
Setup and maintain Vendor/Property files</li><li>
Set up and coordinate vendor services</li><li>
Analyze A/P aging and bill pay</li><li>
Priority bill tracking including proper approvals</li><li>
Print Checks and match with invoices</li><li>
Prepare checks for mailing</li><li>
Facilitate utility and bill transfers for new properties</li><li>
Facilitate AP close out for lost properties</li><li>
Other accounting tasks deemed necessary</li><li>
Cover office phones as necessary</li></ul>
Essential Functions:<ul><li>
Professional verbal and written communication skills.</li><li>
Proven working experience as an Accounts Payable Clerk.</li><li>
Advanced computer skills on MS Office (with a strong emphasis in Excel), accounting software and databases.</li><li>
Ability to analyze large amounts of data and to compile detailed reports.</li><li>
Proven knowledge of payables standards and procedures.</li><li>
Sound independent judgement.</li><li>
Attention to detail, organizational, time-management and problem-solving skills.</li></ul>
Required Experience:<ul><li>
Minimum of two years&rsquo; experience in an accounting clerk role.</li></ul></div>

Accounts Payable Clerk

State of Maine

<div><h2 class="jobSectionHeader">If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State&rsquo;s career page and indicate on the application that they have previously worked for the State.
</h2>.
Maine Commission on Public Defense Services
Opening Date: June 15, 2026
Closing Date: June 30, 2026
Grade/ Admin Unit: 19 / Administrative Services
 
Salary: $20.23 - $29.14/ Hourly
Position Number: 146000054
Location: Augusta
Telework: None
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
OVERVIEW:
The Maine Commission on Public Defense Services is seeking to fill one (1) Office Specialist II position in its central office based in Augusta.
PDS is an independent commission whose purpose is to provide high-quality, efficient representation to indigent citizens who are entitled to counsel at state expense. The ability to telework at times is available.
JOB DESCRIPTION:
The position provides administrative support to other central office staff to assist in meeting operational productions, and/or processing needs. The position will primarily be responsible for documenting requests, making purchases, obtaining credentials for attorneys and staff to use various platforms, assisting with administrative rulemaking processes, and other administrative tasks.
KEY RESPONSIBILITIES:
<ul><li>Comply with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
</li><li>Independently compose, review, edit, and/or approve correspondence.
</li><li>Coordinate accounting and general operating activities, and assemble financial statements, evaluate work operations, and procure supplies.
</li><li>Educate public regarding Administrative Procedures Act; and assist with rule making process, filings, and associated workflow.
</li><li>Research federal grant programs, prepare applications, interpret and administer program requirements, and prepare the financial statements and expenditure reports.
</li><li>Develop and recommend new work methods and administrative policies/procedures to improve existing work practices.
</li><li>Liase between supervisor and internal and external sources on key matters.
</li><li>Interpret and implement the policies and decisions of superiors. 9. Attend board/committee meetings to provide secretarial services.
</li></ul>KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
<ul><li>The position requires excellent reading, writing, and analytical skills.
</li><li>The position also requires having the knowledge of the principles of office management
</li><li>The ability to compose, review, and edit complex correspondence
</li><li>The ability to use discretion and judgment in dispensing information
</li><li>The ability to initiate, coordinate, implement, and evaluate administrative activities
</li><li>The ability to maintain confidentiality
</li><li>The ability to establish operational priorities, procedures, and quality assurance mechanism.
</li><li>The position requires an attention to detail and excellent customer service skills.
</li></ul>MINIMUM QUALIFICATIONS:
Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I , Office Assistant II , Office Associate I, Office Associate II and Office Specialist I.
LICENSING/REGISTRATION/CERTIFICATION REQUIREMENTS: (if applicable)
Some positions may require possession of a valid Class B Maine Motor Vehicle Operator&rsquo;s License.
<div>APPLICATION INSTRUCTIONS:
</div><div>Please submit a cover letter along with a current resume and three (3) professional references .
</div><div>In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.
</div><div>CONTACT INFORMATION:
</div><div>For more information or questions specific to the position, please contact recruiting.ggsc@maine.gov 
</div><div>The selected candidate will be required to pass the required background checks (fingerprinting may be required ) as a condition of employment . 
</div><div><div>Benefits of working for the State of Maine:
</div><div>No matter where you work across Maine state government, you find employees who embody our state motto&mdash;&quot;Dirigo&quot; or &quot;I lead&quot;&mdash;as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
</div><div><ul><li>Work-Life Balance &ndash; Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
</li></ul></div><div><ul><li>Health Insurance Coverage &ndash; The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State .
</li></ul></div><div><ul><li>Health Insurance Premium Credit &ndash; Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .
</li></ul></div><div><ul><li>Dental Insurance &ndash; The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
</li></ul></div><div><ul><li>Retirement Plan &ndash; The State of Maine contributes 14.11 % of pay to the Maine Public Employees Retirement System ( MainePERS ), on behalf of the employee .
</li></ul></div><div><ul><li>Gym Membership Reimbursement &ndash; Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
</li></ul></div><div><ul><li>Health and Dependent Care Flexible Spending Accounts &ndash; Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
</li></ul></div><div><ul><li>Public Service Student Loan Forgiveness &ndash; The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .
</li></ul></div><div><ul><li>Living Resources Program &ndash; Navigate challenging work and life situations with our employee assistance program.
</li></ul></div><div><ul><li>Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child&mdash;including fathers and adoptive parents&mdash;receive forty-two (42) consecutive calendar days of fully paid parental leave . Additional , unpaid leave may also be available, under the Family and Medical Leave Act .
</li></ul></div><div><ul><li>Voluntary Deferred Compensation &ndash; Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
</li></ul></div><div>State employees are eligible for an extensive and highly competitive benefits package , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness .
</div><div>Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
</div><div>There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
</div><div>As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
</div></div><div>If you&rsquo;re looking for a great next step, and want to feel good about what you do, we&rsquo;d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
</div><div>Thinking about applying?
</div><div>Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you&rsquo;re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart. 
</div><div>If you require a paper application, please download and print one HERE
</div>.
If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.</div>

Office Specialist II

Town of Hague

Job Opening: Part-Time Zoning Department ClerkThe Town of Hague is accepting applications for a Part-Time Zoning Department Clerk.Position Details:-Schedule: 3 days per week, 8:00 AM &ndash; 4:00 PM -Starting Pay: $20.00 per hourLocation: Town of Hague Community Center, 9793 Graphite Mountain Road, Hague, NY 12836Responsibilities:-Provide clerical support to the Zoning Department -Assist with zoning applications, permits, and record keeping -Answer phones and respond to resident inquiries -Prepare correspondence, filing, and data entry -Prepare meeting agendas and set up materials for Zoning Board and Planning Board meetings -Prepare and send legal notices/public hearing notices to the local newspaper -Work closely with the Zoning Officer and other town staffQualifications:-Strong organizational and communication skills -Attention to detail and accuracy in record keeping -Basic computer knowledge (Microsoft Office and email) -Ability to meet deadlines for notices and board preparations -Prior office or municipal experience preferred, but not requiredHow to Apply: Submit your resume and application to: secretary@hagueny.govDrop off in person: Town of Hague Community Center, 9793 Graphite Mountain Road, Hague, NY 12836Job Type: Part-timePay: From $20.00 per hourWork Location: In person

Zoning Department Clerk

Allfood Foodstuff Trading llc

Job Vacancy: Archives Clerk with Accounting BackgroundWe are currently seeking a reliable and detail-oriented Archives Clerk with an accounts background to join our organization in the UAE. The ideal candidate will be responsible for proper records management and providing documentation support to the Accounts Department.Key Responsibilities:<ul><li>Maintain and organize physical and electronic company records</li><li>Ensure accurate filing, indexing, and retrieval of documents</li><li>Assist in filing invoices, delivery notes, receipts, and SOA</li><li>Support Accounts Receivable and Accounts Payable documentation</li><li>Maintain confidentiality of financial and company records</li><li>Coordinate with Accounts, Administration, and Audit teams</li><li>Ensure compliance with company policies and UAE regulations</li></ul>Requirements:<ul><li>Minimum 1&ndash;3 years relevant experience in archiving or clerical work</li><li>Basic accounting knowledge and experience with financial documents</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and time-management skills</li><li>Attention to detail and ability to handle confidential information</li><li>Ability to work independently and under minimal supervision</li><li>Candidates currently in the UAE preferred</li></ul>Education:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Accounting, or related field (preferred)</li></ul>Interested candidates may send their CV to: allfooduae@gmail.comWork Location: In person

Accounts Assistant

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