office support

Municipal Inspection Partners

OverviewPLEASE READ THE ENTIRE POST BEFORE APPLYING!We are seeking a dynamic and highly organized Office Support Specialist to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and maintaining an efficient work environment. As an Office Support Specialist, you will be the first point of contact for visitors and clients, manage essential clerical tasks, and support office management activities with enthusiasm and professionalism. Your proactive approach and strong organizational skills will help foster a positive, productive workplace where everyone can thrive.Duties:<ul><li>Handle incoming calls, direct inquiries, and provide excellent customer service with courteous phone etiquette</li><li>Perform data entry tasks accurately into various systems, including bookkeeping entries using QuickBooks and maintaining detailed records</li><li>Work with in-house data management system</li><li>Organize confidential information with discretion and integrity</li><li>Assist with client communication, correspondence, and follow-up to enhance customer support efforts</li></ul>Experience<ul><li>Proven clerical or administrative experience in an office setting, demonstrating strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with solid computer literacy skills</li><li>Experience with QuickBooks or other bookkeeping software is highly desirable</li><li>Bilingual abilities are a plus to effectively communicate with diverse clients and team members</li><li>Excellent phone communication skills combined with professional phone etiquette and customer service experience</li><li>Demonstrated ability to handle confidential information responsibly while maintaining high levels of accuracy in data entry and recordkeeping</li><li>Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Join us as an Office Support Specialist to bring energy, efficiency, and excellence to our team! Your dedication will help create a seamless office experience that supports our company&rsquo;s mission of delivering outstanding service. We value proactive individuals who thrive on organization, communication, and making a positive impact every day.</li></ul>Additional Requirements:<ul><li>Must have a polished professional appearance</li><li>Excellent command of the English language</li><li>Be willing to handle confidential client information</li></ul>Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>If you have a LinkedIn profile, please provide. If you do not have a LinkedIn provide, please list N/A.</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Franklin, TN 37064 (Required)</li></ul>Work Location: In person

Office Support Specialist

OKSI

<div>Description:

About OKSI
For over 30 years, OKSI has built electro-optical and infrared sensing systems for GPS-denied navigation, target detection, terminal guidance, and multispectral imaging across air, ground, and space platforms &mdash; pairing custom EO/IR hardware with AI/ML autonomy software.
The Role
 We're looking for a self-directed team member who can independently manage purchase order processing, purchase requisition support, and vendor coordination with minimal supervision. This role serves as a go-to resource for purchasing processes and supports both corporate operations and contract-specific needs through accurate procurement and cross-functional coordination. Success here calls for strong judgment, initiative, and the organizational skills to keep things moving in a fast-paced environment. 
What You'll Do<ul><li>
Independently prepare, review, and process purchase orders for supplies, materials, and services; serve as a resource for staff on purchasing procedures and PO requirements</li><li>
Support the purchase requisition process end to end &mdash; reviewing requests, routing for approval, and ensuring accuracy and compliance before conversion to PO</li><li>
Ensure compliance with company and contract requirements; identify cost-saving opportunities; manage order submissions and approvals in Odoo</li><li>
May assist with vendor sourcing and evaluation</li><li>
Monitor and manage restocking of office supplies and related items; maintain accurate purchasing records (quantities, costs, order status); prepare and submit reports to finance and other departments as needed; flag trends or discrepancies</li><li>
Draft and prepare purchasing-related documents and correspondence with greater independence; maintain and improve digital filing systems for procurement records</li><li>
Serve as an informal resource for junior staff on PO/PR processes</li></ul>
Requirements:

Required Qualifications<ul><li>
Advanced proficiency in Odoo (or similar ERP/accounting software &mdash; QuickBooks, NetSuite, SAP, Unanet) and Microsoft Office, especially Excel (formulas, pivot tables, reporting)</li><li>
Demonstrated ability to troubleshoot common ERP issues and guide others in system use</li><li>
Advanced clerical and analytical skills, with the ability to identify process inefficiencies and recommend improvements</li><li>
Proven ability to manage vendor relationships and support contract compliance</li><li>
Strong cross-functional collaboration skills</li><li>
Excellent verbal and written communication skills</li><li>
Associate's degree in Business Administration, Accounting, or related field preferred; equivalent combination of education and 2+ years of relevant experience considered</li></ul>
Compensation and Benefits<ul><li>
$25.50 - $33.50 hourly. New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budget allocated for this role.</li><li>
Medical, dental, vision fully paid</li><li>
3 weeks vacation</li><li>
Automatic company contribution to 401K &ndash; 5% of earned wages (no matching required)</li><li>
Educational assistance</li></ul>
We are an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected by law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a &ldquo;U.S. person&rdquo; as defined by 22 C.F.R.
This employer participates in E-Verify.</div>

Office Support – Admin II

University of Utah

<div>Details
Open Date 07/30/2026
Requisition Number PRN17295N
Job Title UU Student - Admin/Clerical
Working Title Student Office &amp; Classroom Support Assistant
Career Progression Track SJ
Track Level
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 10&ndash;19 hours per week, with the potential for increased hours during the summer.
Full Time or Part Time? Part Time
Shift Variable
Work Schedule Summary
<ul><li>Day/Evening
</li><li>Must be able to work Mondays and Tuesdays, 5 pm-10 pm; scheduling for daytime hours is flexible.
</li><li>We will work together to create a flexible schedule that accommodates your other commitments. However, consistency in your availability and work hours will be necessary to ensure smooth operations and timely task completion.
</li><li>This role is not eligible for hybrid or remote work and is considered an essential campus position supporting faculty, staff, students, and prospective students in person.
</li></ul>Is this a work study job? No
VP Area Academic Affairs
Department 00033 - Executive Education
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $15.00/hour
Close Date 09/15/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The University of Utah&rsquo;s David Eccles School of Business Professional and Online MBA Programs are seeking a dependable, service-oriented part-time Office &amp; Classroom Support Assistant to support daily program operations, events, and evening MBA courses.
This year-round position offers a current University of Utah student the opportunity to gain hands-on experience in office administration, event support, and classroom technology within a fast-paced, customer-focused academic environment. Priority will be given to candidates who are available to work over the summer. The role works closely with program staff and faculty to ensure a seamless and professional experience for students, instructors, and guests.
This role offers students a valuable opportunity to gain professional experience in a dynamic, customer-oriented environment while supporting administrative tasks.
Responsibilities
<ul><li>Provide comprehensive program support, including front desk coverage, general office duties, inventory management, mail distribution, and assistance with administrative tasks, special projects, and process testing.
</li><li>Support the planning and execution of events for prospective students, current students, and alumni by preparing materials, coordinating activities, assisting with event operations, setup and takedown, and contributing to post-event debriefs.
</li><li>Create, maintain, and organize course directories, program materials, and related documentation.
</li><li>Deliver hands-on classroom and technical support for evening MBAcourses, including setting up, monitoring, and troubleshooting classroom technology such as Zoom, microphones, projectors, and presentation systems.
</li><li>Serve as the primary in-class point of contact for faculty to ensure smooth class delivery and collaborate with program staff to address classroom and technology needs.
</li></ul>Minimum Qualifications
<ul><li>Must be a current University of Utah student.
</li><li>High school diploma or equivalent required.
</li><li>A passion for hospitality and events, with a commitment to delivering exceptional customer service to students, faculty, and staff.
</li><li>Detail-oriented, efficient, self-reliant, and a team player who thrives in a fast-paced environment.
</li><li>Ability to work effectively under pressure and independently with minimal supervision.
</li><li>Proven ability to work well in a team setting and communicate effectively.
</li><li>Professional phone etiquette and excellent written and verbal communication skills.
</li><li>Professional attire is required.
</li><li>Ability to lift, carry, and move up to 20 lbs. and stand for extended periods in preparation for events
</li></ul>Preferences
<ul><li>Experience in customer service, office administration, event support, or technical support. Interest in higher education, business programs, or event management.
</li><li>The ideal candidate is outgoing, with prior experience in event support or hospitality.
</li></ul>Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (&ldquo;URS&rdquo;). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS&rsquo; post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans&rsquo; preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran&rsquo;s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator&rsquo;s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .
Online reports may be submitted at https://oeo.utah.edu
**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.</div>

Student Office & Classroom Support Assistant

DesaCare Medical Services

<div><div><div>Benefits:</div>
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Bonus based on performance</li>
<li>Company parties</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul></div><div><div>We are seeking a reliable, detail-oriented EMT who is comfortable splitting time between patient care and essential office operations. This is a hybrid role ideal for an experienced EMT who enjoys both hands-on Ambulance transport and behind-the-scenes work that keeps our service running smoothly. You will serve as a key member of our small, tight-knit team handling dispatching, billing, scheduling, and general administrative support. The ideal candidate will possess strong communication skills, attention to detail, and a proactive approach to handling various administrative tasks related to medical transportation. 
</div><div>Key Responsibilities 
</div><div>Dispatching and Communications 
</div><ul><li>Manage incoming calls using multi-line phone systems, providing professional and courteous phone triage for emergency and non-emergency requests</li>
<li>Utilize GPS and GIS (Geographic Information Systems) tools to assist with dispatching and navigation, ensuring timely response times</li>
<li>Maintain accurate data entry and transcription of patient information, incident reports, and other documentation using typing and medical terminology expertise</li>
<li>Coordinate ambulance and crew deployment using dispatch software</li>
<li>Maintain real-time communication with field crews, hospitals, nursing homes, dialysis facilities, and other healthcare related agencies</li>
</ul><div>Patient Care (as needed) 
</div><ul><li>Provide emergency medical care at the EMT level during peak times, special events, or staffing shortages</li>
<li>Complete accurate PCRs (Patient Care Reports)</li>
</ul><div>Administrative Support 
</div><ul><li>Maintain crew schedules, certifications, and compliance records</li>
<li>Manage inventory of medical supplies and equipment</li>
<li>Answer phones, assist walk-in patients, and handle general office tasks</li>
<li>Support quality assurance and data entry projects</li>
</ul><div>Skills Required 
</div><ul><li>Current EMT-Basic (or higher) certification in New Jersey</li>
<li>BLS CPR certification</li>
<li>Minimum of 1 year of EMT field experience with a solid understanding of medical procedures and terminology</li>
<li>Familiarity with GIS technology, GPS navigation systems, and multi-line phone systems for efficient dispatching</li>
<li>Strong communication skills, including phone etiquette, active listening, and clear articulation of information</li>
<li>Excellent analysis skills for assessing situations quickly and making informed decisions under pressure</li>
<li>Proficiency in data entry, transcription, and maintaining accurate records in a fast-paced environment</li>
<li>Ability to manage conflict effectively while demonstrating professionalism and empathy in all interactions</li>
</ul><div>Email resume for consideration, or apply directly at 
</div><div>https://desacare.com/employment</div></div></div>

EMT - Office Administrative Support Staff

ADVANCED MANAGEMENT STRATEGIES GROUP(AMSG)

ID: 1626
 Location: Quantico, VA
 Department: N/A
 More about this job &gt; Description
 
Advanced Management Strategies Group (AMSG) is seeking a Program Office Administrative Support Specialist to support a prospective effort with the Global Positioning Network (GPN) Program Office (PO). This is a Contingent Hire position.
 
AMSG delivers high-quality program and performance management services across a broad federal portfolio. Our clients include the Department of Defense (DoD), (including Marine Corps, Army, and Air Force), Department of Veterans Affairs (VA), Defense Health Agency (DHA), Department of Energy (DOE), Department of Homeland Security (DHS), Washington Headquarters Service (WHS) and the Federal Trade Commission (FTC).
 
We pride ourselves on fostering a collaborative, high-performing work environment and are committed to excellence in every engagement. Join our motivated team and play a key role in shaping the future of AMSG.
 
Position Summary
 
Provide comprehensive executive, administrative, correspondence, records, and task-management support to GPN Program Office leadership and functional sections in a high-tempo DoD headquarters environment.
 
Key Responsibilities
 
Manage complex executive calendars, internal and external meetings, official travel coordination, and visitor clearances.
 
Draft, format, proofread, route, and track official correspondence in accordance with Navy and Marine Corps writing standards.
 
Receive, track, and process DoN ETMS2 tasks and AMHS messages on NIPRNet and SIPRNet, up to the Secret level.
 
Maintain action-item trackers, SharePoint repositories, program records, suspense dates, and status updates.
 
Support conferences and events; prepare position papers, briefings, policy handbooks, and task responses.
 
Produce accurate graphics, reports, presentations, and other office products within established timelines.
 
Required Qualifications
 
Demonstrated experience providing skilled administrative or technical support in a DoD, federal, or comparable executive office.
 
Advanced writing, editing, proofreading, data-entry, records-management, and coordination skills.
 
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
 
Ability to manage competing priorities and sensitive information with accuracy and professionalism.
 
Active Secret clearance and eligibility for a DoD CAC.
 
Preferred Qualifications
 
Experience with DoN ETMS2, AMHS, NIPRNet, and SIPRNet.
 
Familiarity with Navy and Marine Corps correspondence and routing procedures.
 
Work Conditions
 
Work may be performed on-site at the Pentagon or Quantico, Virginia, or at a contractor facility, as designated by the Government.
 
Government business hours are generally 7:00 a.m. to 5:00 p.m. Eastern, Monday through Friday; the workday must support Government business hours.
 
Some positions may require CONUS and OCONUS travel.
 
Employment is contingent upon contract award, position availability, verification of qualifications, and satisfaction of security and onboarding requirements.

Program Office Administrative Support Specialist (Contingent Hire)

Skylift Marketing

Job Title: Office AssistantCompany: SkyLift Marketing (CEMTECH-NSTP, NUST H-12, Islamabad)Job Type: Full-TimeSalary: PKR 40,000 &ndash; 45,000/month + LunchLocation: NSTP, NUST, IslamabadJob Description:SkyLift Marketing, a creative agency based at NSTP&ndash;NUST Islamabad, is looking for a reliable, hardworking, and physically active Office Assistant to manage day-to-day office support tasks, errands, and office boy duties. The ideal candidate must be comfortable driving both car and bike, as the role frequently requires outside coordination, deliveries, and pickups.Key Responsibilities:Office Boy Duties:<ul><li>Prepare and serve tea/coffee/refreshments for staff and guests throughout the day</li><li>Maintain cleanliness and tidiness of office, pantry, meeting rooms, and workstations</li><li>Set up and clear meeting rooms before/after client meetings</li><li>Manage kitchen/pantry supplies and basic stock levels</li><li>Assist in daily office opening/closing routines</li></ul>Errands &amp; Driving:<ul><li>Drive company car and/or bike for bank visits, document delivery, courier pickups/drop-offs</li><li>Handle outside errands such as vendor visits, market purchases, and supply pickups</li><li>Transport office documents, packages, or items between office and external locations as needed</li><li>Maintain vehicle cleanliness and report any maintenance issues promptly</li></ul>General Admin Support:<ul><li>Assist admin/HR staff with routine data entry, filing, and documentation tasks</li><li>Support inventory checks and stock record-keeping</li><li>Assist in event setup (e.g., staff gatherings, meetings, Iftar/Eid events)</li><li>Perform any other administrative or physical task assigned by management</li></ul>Requirements:<ul><li>Must be able to drive both car and bike &mdash; valid driving license for both required (mandatory, non-negotiable)</li><li>Minimum 1-2 years of experience as Office Assistant/Office Boy preferred</li><li>Basic verbal communication skills in Urdu/English</li><li>Punctual, honest, and trustworthy with a strong work ethic</li><li>Physically fit and capable of handling errands, lifting, and light physical work</li><li>Should be based in or near Islamabad/Rawalpindi</li><li>Willingness to work flexible hours if required for urgent tasks</li></ul>Compensation &amp; Benefits:<ul><li>Salary: PKR 40,000 &ndash; 45,000/month (based on experience)</li><li>Free lunch provided daily</li><li>Friendly and professional work environment at NSTP-NUST</li></ul>How to Apply: Interested candidates can send their CV/resume along with contact details to [03005732494], or apply directly through this Indeed listing.Pay: Rs40,000.00 - Rs52,000.00 per monthEducation:<ul><li>Intermediate (Required)</li></ul>Experience:<ul><li>Office Boy/Office Assistant : 1 year (Preferred)</li></ul>License/Certification:<ul><li>Car Driving License (Required)</li></ul>Work Location: In person

Office Assistant

Arfeen Real Estate

Company: Arfeen Real Estate Location: Ajman, UAE Employment Type: Part-time Salary: AED 1,000 per monthPosition OverviewArfeen Real Estate is seeking a dedicated Workplace Operations Assistant to help ensure the efficient day-to-day functioning of our Ajman office. This role is suitable for an individual who enjoys supporting office operations, maintaining a clean and organized workspace, and assisting staff with routine operational requirements while delivering a positive experience for visitors.Responsibilities<ul><li>Set up meeting rooms and office spaces before appointments and internal meetings</li><li>Serve tea, coffee, water, and refreshments to staff and guests as needed</li><li>Keep the reception area, pantry, workstations, and shared spaces clean and well maintained</li><li>Assist with filing, photocopying, scanning, document organization, and other routine office tasks</li><li>Carry out document collection, deliveries, and assigned office errands</li><li>Check office supplies regularly and inform management when replenishment is required</li><li>Provide general operational assistance to administrative and office staff</li><li>Help maintain a professional, organized, and welcoming workplace throughout the day</li></ul>Candidate Requirements<ul><li>Reliable, disciplined, and responsible with a positive work attitude</li><li>Able to complete daily tasks independently and efficiently</li><li>Good organizational skills with attention to cleanliness and detail</li><li>Basic understanding of office etiquette and workplace maintenance</li><li>Cooperative team player with good interpersonal skills</li><li>Previous experience in office support, housekeeping, facilities, or a similar position is an advantage but not essential</li></ul>Employment Details<ul><li>Working Hours: 1:00 PM &ndash; 7:00 PM</li><li>Weekly Off: 1 day per week</li><li>Salary: AED 1,000 per month</li><li>Additional Allowances: None</li></ul>Benefits<ul><li>Secure part-time employment opportunity</li><li>Friendly, professional, and supportive workplace</li><li>Practical experience in office administration and operations</li><li>Opportunity to grow within a developing real estate organization</li></ul>If you are dependable, organized, and enjoy contributing to an efficient workplace, we encourage you to apply and become part of the Arfeen Real Estate team.Job Types: Full-time, Part-timePay: AED1,000.00 per monthWork Location: In person

Office Assistant / Office Boy

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