officer of administration

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $64,350 - $69,350</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

Working in the Division of General Medicine under the direction of the Principal Investigator, the Clinical Research Coordinator will provide coordination and data collection in NIH-sponsored research studies as part of a research team, in collaboration with section leadership and divisional administration.

Responsibilities
<ul>
<li>Conduct study procedures including interviews and neuropsychological testing, and data entry and upload</li>
<li>Schedule and accompany participants for study procedures</li>
<li>Manage petty cash accounts</li>
<li>Responsible for Institutional Review Board (IRB) protocol submissions</li>
<li>Manage FDA&rsquo;s IND applications and approved protocols</li>
<li>Serve as a backup for PET/MRI scheduling and completion, as well as neuropsychological test administration and other study procedures</li>
<li>Perform additional related duties as needed</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor's Degree or equivalent in education and experience</li>
<li>Strong interpersonal and organizational skills</li>
<li>Ability to exercise initiative and judgment</li>
<li>Team player with ability to thrive in busy research environment</li>
<li>Ability to think and write clearly and to edit materials accurately</li>
<li>Ability to work under pressure and meet deadlines, handle multiple projects simultaneously, and prioritize tasks while maintaining responsibility for timely execution</li>
<li>Working knowledge of Microsoft Office: Word, PowerPoint, Excel and Access</li>
</ul>
Preferred Qualifications
<ul>
<li>Fluency in Spanish highly desirable</li>
<li>Experience in neuropsychological testing and logistics of brain imaging procedures</li>
</ul>
Other Requirements
<ul>
<li>Participation in the medical surveillance program
<ul><li>Contact with patients and/or human research subjects</li>
</ul></li><li>Successful completion of applicable compliance and systems training requirements</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Clinical Research Coordinator - General Medicine

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,300 - $66,300</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary
<div>
Columbia University Irving Medical Center (CUIMC) provides global leadership in scientific research, health and medical education, and patient care.

Under the direction of the Principal Investigator and/or Clinical Research Manager, the Clinical Research Coordinator (CRC) supports the implementation and conduct of clinical research studies and/or clinical trials within the Division of Rheumatology. The CRC supports participant coordination, study procedures, and data collection activities in accordance with approved study protocols, regulatory requirements, and institutional policies. This is an entry‑level clinical research role that performs assigned tasks with guidance and supervision while contributing to the overall execution of one or more clinical research studies.
</div>
Responsibilities
<ul>
<li>Support day‑to‑day clinical research activities in accordance with study protocols, including participant recruitment, screening, enrollment, follow‑up, and visit coordination, under direct supervision.</li>
<li>Serve as a point of contact for study participants by providing study‑related information, scheduling visits, and facilitating communication with the research team.</li>
<li>Assist with specimen handling and processing, as required by study protocols.</li>
<li>Perform data entry and data maintenance activities with oversight; data may include Protected Health Information (PHI), clinical data, and study‑related administrative information.</li>
<li>Maintain accurate and organized research records, including assisting with questionnaires, case report forms (CRFs), adverse event documentation, and study start‑up or close‑out materials.</li>
<li>Assist with coordination of research meetings, monitoring visits, sponsor visits, and audits, as assigned.</li>
<li>Support timely communication between the Principal Investigator, study sponsors, and institutional compliance offices, as directed.</li>
<li>Assist with study‑related financial activities, including participant compensation and resolution of routine payment issues.</li>
<li>Maintain awareness of Good Clinical Practice (GCP), human subjects protections, and Corrective and Preventive Action (CAPA) concepts.</li>
<li>Adhere to workplace, patient safety, and ethical research standards; assist with maintaining research supplies and inventory.</li>
<li>Represent CUIMC research staff professionally and use culturally responsive communication when interacting with participants and stakeholders.</li>
<li>Perform related duties and responsibilities as assigned or requested.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor's degree or an equivalent combination of education, training, and experience.</li>
<li>Demonstrated customer service skills and ability to interact effectively with diverse populations.</li>
<li>Ability to work both independently and collaboratively in a fast‑paced, deadline‑driven environment.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Working knowledge of Microsoft Office applications, including Excel.</li>
<li>Ability and willingness to learn new systems, technologies, and research processes.</li>
</ul>
Preferred Qualifications
<ul>
<li>Bilingual (Spanish and English).</li>
<li>Prior experience in a clinical research, healthcare, or academic research setting.</li>
<li>Familiarity with Columbia University clinical, research, or administrative systems.</li>
<li>Educational background in a scientific, health‑related, or business administration field.</li>
<li>Experience with electronic medical records or research data systems, such as Epic, REDCap, Qualtrics, iLab, or OpenSpecimen.</li>
<li>Basic knowledge of clinical research regulations and guidelines, including GCP, HIPAA, and IRB processes.</li>
</ul>
Other Requirements
<ul>
<li>Medical clearance and participation in the medical surveillance program
<ul><li>Contact with patients and/or human research subjects</li>
<li>Potential bloodborne pathogen exposure</li>
</ul></li><li>Successful completion of applicable compliance and systems training requirements</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Clinical Research Coordinator - Rheumatology

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $66,300.00 - $80,000.00</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The candidate should be highly motivated, interested in pediatric diseases, have excellent interpersonal skills and an interest in academic research. We are looking for someone who can establish good rapport with children, adults and families as well as the clinical, research, and administrative teams. We emphasize the importance of team unity as central to our success.

The candidate will report to the Principal Investigator (PI), Dr. Chiriboga, and the research supervisor and will be responsible for subject recruitment and the conduct of clinical studies. Additional responsibilities include maintaining compliance with existing policies and procedures at Columbia University, the IRB, and the CTSA, that relate to clinical research.

Responsibilities
<ul>
<li>Participation in pre-study, initiation, monitoring and close out visits</li>
<li>Submission of FDA IND studies and PI initiated research protocols to other regulatory institutions in US</li>
<li>Implementation of clinical trials from initiation, including assistance with the development of standard operating procedures and case report forms</li>
<li>Recruitment and coordination of the clinical trial participants covering informed consent, screening, and inclusion of the subjects adhering to safety and compliance issues.</li>
<li>Coordination and management of the clinical trial, communication with sponsor and monitors, visit coordination, sample acquisition and processing.</li>
<li>Reporting and documentation of protocol deviations and exemptions as well as development and implementation of corrective action plans for review by the Principal Investigator as needed</li>
<li>Data collection and management, collection of source documents, registration, and management of adverse events, filing and archiving, managing monitoring visits and managing queries.</li>
<li>Close-out of the clinical trial, contributing to manuscripts, audit preparation, trial completion, and communication with authorities. Other responsibilities include assisting with the final study report and completing financial obligations.</li>
<li>Other duties assigned as needed by the division.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor's degree or equivalent in education and experience, plus three years of related experience</li>
</ul>
Other Requirements
<ul>
<li>This is an on-site position</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Clinical Research Coordinator II

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $66,300 - $66,300</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The Department of Pediatrics is seeking an Administrative Assistant to join our team in a full-time position to work within the division of Pediatric-Hematology, Oncology &amp; Stem Cell Transplantation. Columbia University Irving Medical Center&rsquo;s Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. We also have a robust cadre of clinical trials available to our patients. This position will support the Division by providing administrative support to our Faculty, Administrators and Team.

At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits.

&ldquo;Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process&rdquo;

Responsibilities
<ul>
<li>Maintain and update for the Division Staff Directory and listservs.</li>
<li>In coordination with practice manager upload and update clinical schedules for Division utilizing the Am I On system.</li>
<li>Assist DA with Human Resources tasks such as timesheets and tracking of time away for staff and faculty, Set Up interviews for potential staff members, onboarding of new employees. In addition work with practice manager on credentialing and insurance packets for Division.</li>
<li>Maintain inventory for the Division of supplies, ricoh copiers, water etc.</li>
<li>Phone Coverage, provide phone coverage for Division as needed by DA or Practice Manager.</li>
<li>Send Telemed daily lunch schedule and Retrieve AM and Lunch messages from Telemed portal.</li>
<li>Transfer of phones daily based on schedule.</li>
<li>Oversee Conference Room for the Division, entails book &amp; maintain calendar, conference room &amp; microscope in the conference room.</li>
</ul>
IT for the Division
<ul>
<li>Place orders for new and damaged equipment for the Division and be responsible for doing inventory of IT equipment.</li>
<li>Submit tickets for appointments to be scheduled and troubleshooting IT issues for Divisional staff.</li>
</ul>
Facilities for all Divisional Spaces
<ul>
<li>Create work orders for updates to Divisional space, inclusive of ordering of furniture, orders for painting, moving of telephone lines, moving of IT equipment, submission for tickets for port access, all items related to upkeep of office space.</li>
<li>Submits tickets for any broken items/repairs for the Division.</li>
<li>Act as admin support to Division Administrator, Practice Manager, CTO Manager and Faculty as assigned.</li>
</ul>
Grants
<ul>
<li>Assist DA and PI with grant applications and Assist PI with bio sketches.</li>
<li>Assist DA in finding funding opportunities for faculty to apply too.</li>
</ul>
Finance for the Division
<ul>
<li>Travel Arrangements for the Division</li>
<li>ARC - Process for the Division - TBERS for Faculty &amp; Staff, Invoices, Purchase</li>
<li>Orders, Create New PO/Invoices, Change Orders.</li>
<li>PCard - Reconcile and use for purchases in compliance with CUIMC policies</li>
<li>Submission of Payment for PO's - ie GRM, Telemed, Unitex, Morgan Storage etc and based on need of new vendors.</li>
<li>Deposit CUIMC FPO Co-Payments to Chase Bank &amp; Department Checks Into ARC through Dept Finance Team.</li>
<li>Business Cards - order for Faculty &amp; Staff in the Division.</li>
<li>FedEx - reconcile and payment account for Division and Order FedEx supplies.</li>
<li>Nestle Water - order and reconcile payments for the Division.</li>
<li>Staple Orders - order and reconcile payments for the Division.</li>
<li>Lab Coat Orders for the Faculty &amp; Staff, maintain account.</li>
<li>Purchases as denoted for lab needs or at the need of the Division.</li>
<li>Requests will be made based on need by DA or Division Chief as needed for the operations of the Division.</li>
<li>Performs related duties &amp; responsibilities as assigned/requested.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s degree or equivalent and experience required.</li>
</ul>
Preferred Qualifications
<ul>
<li>Two years of related experience.</li>
</ul>
Other Requirements
<ul>
<li>Employment is contingent upon successful completion of pre-offer and post-offer background checks in accordance with NYC&rsquo;s Fair Chance Act. Depending on the position, a drug screening and other verifications may be required.</li>
<li>Must successfully complete applicable compliance and systems trainings requirements.
<ul><li>HIPAA Privacy and Security Essentials Training.</li>
</ul>
</li></ul>Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Assistant

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $105,000 - $120,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

The Special Assistant to the Dean (SA) manages all aspects of executive support for the Dean of Columbia Law School and supports a variety of strategic projects, events, and initiatives within the Dean&rsquo;s Office portfolio. Working closely with the Dean&rsquo;s Office team, the SA oversees the planning and management of the Dean&rsquo;s calendar and travel, reviews and directs a high volume of correspondence, and ensures that tasks are tracked, prioritized, and completed. The SA navigates the intersection of high-touch executive support and strategic initiative tracking, maintaining the highest standards of discretion, precision, and professional diplomacy.

Responsibilities
<div>
<ul><li>Manages the Dean&rsquo;s highly complex calendar. Schedules appointments and plans travel, exercising sound judgment to assess and prioritize commitments, resolve conflicts, and adapt in response to changing needs. Ensures that the Dean is fully prepared for all meetings, events, and other engagements. Works proactively and engages in long-term planning. Secures space and makes arrangements for technology and facilities support for meetings hosted by the Dean. Books travel for domestic and international business trips, creates detailed itineraries and ensures that all arrangements are confirmed and accurate. Interacts with the Dean&rsquo;s guests and contacts in a welcoming and professional manner.</li></ul>
<ul><li>Reviews and tracks all incoming communications, including many that pertain to highly sensitive and/or confidential topics, and uses independent judgment to assess their substance and next steps. Identifies priority communications for the Dean&rsquo;s review; makes recommendations to the Dean for directing inquiries and delegating to senior administrators as appropriate. Drafts email messages, responses, and other correspondence on the Dean&rsquo;s behalf&mdash;with grammatical precision and accuracy in tone and style&mdash;as directed by the Dean. Keeps close track of assigned tasks and follows up to ensure that threads of conversation are brought to an appropriate resolution in a timely manner.</li></ul>
<ul><li>Supports the advancement of Dean&rsquo;s Office strategic initiatives, by coordinating cross-functional projects and tracking progress; conducting research, including collecting, maintaining, and synthesizing data to aid the Dean in institutional decision-making; and planning and executing special events and programs on behalf of the institution.</li></ul>
<ul><li>Assumes additional responsibilities as needed, including planning and executing events that the Dean may host, supporting University-level administrative work in which the Dean may be involved, and providing assistance on a variety of personal matters for the Dean.</li></ul>
<ul><li>Maintains a coherent database of files, including the Dean&rsquo;s contacts, speeches, remarks, and other relevant information. Answers the Dean&rsquo;s Office phone and reviews messages received in the Dean&rsquo;s Office email inbox in the absence of the Executive Assistant/Office Manager.</li></ul>
</div>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s degree (or the equivalent). A graduate degree, or time spent in a graduate program, is preferred.</li>
<li>Four to six years of direct work experience in an academic, government/non-profit, law firm, or corporate environment, providing high-level administrative support to one or more executives. Experience working with highly sensitive and confidential matters. Prior work in a complex, multi-layered, fast-paced, multi-stakeholder environment is especially desirable.</li>
<li>Exceptional written communication skills, including the ability to consistently draft correspondence free of spelling or grammatical errors. Must be able to type quickly and transpose verbal direction into clear action items and cogent written correspondence. Experience with editing and proofreading is a plus.</li>
<li>Comprehensive knowledge of Gmail, Google Workspace (Docs, Sheets, Slides), Word, PowerPoint, Excel, Zoom, and other similar applications, and the ability to learn new technology quickly.</li>
<li>Demonstrated ability to manage multiple competing responsibilities at once, be poised under pressure, exercise judgment in prioritizing tasks, and remain calm and focused when faced with urgent issues that may arise. Superior organizational skills and a commitment to accuracy, organization, and detail orientation. Ability to work irregular hours, including evenings and weekends, on occasion.</li>
<li>Impeccable judgment and discretion. Articulate, respectful, welcoming, professional, and collegial in an office setting.</li>
<li>Strong interpersonal skills, including the ability to exercise tact and diplomacy, while also being firm and confident. Must have a solution-oriented approach to conflicts.</li>
<li>Commitment to strong performance, high standards of accountability, and openness to feedback.</li>
<li>Commitment to the mission of the Law School, including working with diverse constituencies and fostering an inclusive work environment.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Special Assistant to the Dean

Trust Arabia Administrative Services & Consultancy

Job Title: Administration &amp; Logistics Officer Location: Saudi ArabiaWe are seeking a detail-oriented Administration &amp; Logistics Officer to support our ongoing projects in KSA.Responsibilities:<ul><li>Coordinate administrative documentation and reporting</li><li>Manage logistics, material tracking, and site coordination</li><li>Support procurement and inventory monitoring</li><li>Liaise with internal departments and site teams</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 3 years of relevant experience</li><li>Strong organizational and communication skills</li><li>Experience in construction or industrial projects preferred</li></ul>Job Type: Full-timePay: ﷼6,000.00 - ﷼7,000.00 per month

Administration & Logistics

Prime Educational Hub

PRIME EDUCATIONAL HUBWe Are Hiring &mdash; Admin &amp; HR Officerinfo@primeeducationalhub.com | +92-333-4424443 | www.primeeducationalhub.comAbout Prime Educational HubPrime Educational Hub (PEH) is an internationally accredited training and consultancy organization headquartered in Rawalpindi, Pakistan. As an accredited center for ICTQUAL, OTHM, QUALIFI, and PMP certifications, PEH delivers world class professional training in HSE, ISO standards, occupational health &amp; safety, environmental management, project management, and more.At PEH, we believe in quality education, continuous learning, and professional growth empowering individuals and organizations to achieve their full potential through globally recognized qualifications.Job Title: Admin &amp; HR OfficerDepartment: Administration &amp; Human ResourcesEmployment Type: Full TimeLocation: Rawalpindi, PakistanEducation Required: Bachelor's degree in HRM, Business Administration, Public Administration, or related fieldExperience: Fresh Graduate to 2 YearsRole OverviewWe are looking for a proactive and detail oriented Admin &amp; HR Officer to join the Prime Educational Hub team. This role is central to maintaining a productive, compliant, and people first work environment. The ideal candidate will efficiently manage HR functions alongside day to day administrative responsibilities.Key Duties &amp; Responsibilities<ul><li>Manage the full recruitment cycle: job postings, candidate screening, interviews, selection, and onboarding.</li><li>Maintain and update employee records, contracts, attendance registers, and leave management systems.</li><li>Assist in developing, implementing, and communicating HR policies, procedures, and employee handbooks.</li><li>Handle employee grievances, disciplinary proceedings, and performance appraisal processes professionally.</li><li>Coordinate staff training, professional development initiatives, and learning programs.</li><li>Oversee office administration: correspondence, filing, procurement of supplies, and facility management.</li><li>Manage calendars, scheduling, and appointments for senior management and leadership team.</li><li>Ensure organizational compliance with applicable labor laws and regulatory HR standards.</li><li>Prepare and submit monthly HR reports, workforce analytics, and attendance summaries.</li><li>Support payroll coordination, employee benefits administration, and contract renewals.</li><li>Liaise with external vendors, government departments, and partner educational institutions.</li><li>Maintain strict confidentiality of all sensitive employee and organizational information.</li></ul>Qualifications &amp; RequirementsEducation: Bachelor's degree in Human Resource Management, Business Administration, Public Administration, or a closely related field.Experience: Fresh graduates are welcome to apply. Up to 2 years of relevant HR or administrative experience preferred.Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Familiarity with HR software or HRIS systems is an advantage.Soft Skills: Strong communication, problem solving, and organizational skills. Ability to handle multiple responsibilities with professionalism and discretion.Personal Attributes: Detail oriented, trustworthy, collaborative, and committed to a people first approach.How to ApplySend your updated CV with the subject line &quot;Application &ndash; Admin &amp; HR Officer&quot; to:Email: info@primeeducationalhub.comPhone / WhatsApp: +92-333-4424443/ +92-330-0113544Website: www.primeeducationalhub.comPay: Rs26,000.00 - Rs33,000.00 per monthWork Location: In person

Admin & HR Associate

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