onboarding coordinator

Microsoft

<div>
 
 Overview
 
 
 
 The Onboarding Coordinator is a cross-functional role responsible for delivering a seamless, high-quality onboarding experience for new hires while supporting broader business operations, planning, execution, and process improvements. This role blends hands‑on onboarding logistics and experience coordination with operational rigor, rhythm‑of‑business support, stakeholder communication, and project execution. The Onboarding Coordinator partners closely with Business Operations, HR, IT, Hiring Managers, and external partners to ensure new hires are Day 1 ready and onboarding programs scale efficiently and consistently.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Own and execute end-to-end onboarding logistics at the MAI Mountain View engineering site to ensure new hires are prepared, equipped, and welcomed with a consistent, best‑in‑class experience.
 </li>
 <li>
 Partner with onboarding admins and IT support to ensure devices are procured, prepared, allocated, and ready for Day 1. Communicate device readiness and issues proactively.
 </li>
 <li>
 Coordinate shipping, tracking, and delivery of devices and peripherals for remote hires and supported sites.
 </li>
 <li>
 Support and facilitate onboarding sessions (onsite and virtual), including room setup, materials preparation, and coordination with IT support.
 </li>
 <li>
 Prepare, send, and maintain updated pre-Day 1 and Day 1 onboarding templates.
 </li>
 <li>
 Maintain and monitor onboarding‑related inventory (devices, peripherals, onboarding materials) and coordinate bulk orders, as needed.
 </li>
 <li>
 Draft and distribute clear, concise communications related to onboarding processes, schedules, updates, and changes.
 </li>
 <li>
 Exercise discretion and professionalism when handling sensitive employee, candidate, and business information.
 
 
 </li>
 </ul>
 Recruitment &amp; Onsite Experience Support
 
 
 <ul>
 <li>
 Support onsite recruitment and interview experiences by coordinating room setup, technology readiness, Wi‑Fi access, and loaner device management.
 </li>
 <li>
 Host candidates and visitors onsite, providing a professional, welcoming experience and campus orientation as needed.
 </li>
 <li>
 Ensure timely communication with GTA partners, when unavailable, to ensure coverage
 
 
 </li>
 </ul>
 Business Operations &amp; Execution
 
 
 <ul>
 <li>
 Collaborate with internal stakeholders to support execution of business and onboarding plans aligned to leadership priorities.
 </li>
 <li>
 Support rhythm‑of‑business (ROB) processes, including tracking milestones, preparing materials, and ensuring follow‑through on action items.
 </li>
 <li>
 Track operational metrics and indicators related to onboarding effectiveness, readiness, and experience quality.
 </li>
 <li>
 Assist with operational planning, budgeting inputs, and resource coordination related to onboarding programs and initiatives.
 
 
 </li>
 </ul>
 Projects, Programs &amp; Continuous Improvement
 
 
 <ul>
 <li>
 Support and manage onboarding‑related projects and initiatives, adapting to changing business needs and priorities.
 </li>
 <li>
 Identify opportunities to improve onboarding workflows, tools, and experiences; partner with stakeholders to implement scalable improvements.
 </li>
 <li>
 Contribute to a positive onboarding culture by promoting consistency, operational excellence, and inclusive experiences.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's Degree in Business, Operations, Finance, or related field AND 2+ years experience in program management, process management, or process improvement OR equivalent experience.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Master's Degree in Business, Operations, Finance, or related field AND 3+ years experience in program management, process management, or process improvement OR Bachelor's Degree in Business, Operations, Finance, or related field AND 5+ years experience in program management, process management, or process improvement OR equivalent experience.
 </li>
 <li>
 Experience supporting onboarding, recruitment coordination, business operations, or office/program administration in a fast‑paced environment.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple workstreams, priorities, and deadlines simultaneously.
 </li>
 <li>
 Clear and effective communicator with the ability to collaborate across diverse stakeholder groups.
 </li>
 <li>
 Detail-oriented and proactive, with a demonstrated ability to anticipate needs and surface risks or issues early.
 </li>
 <li>
 Comfortable working with office technology, collaboration tools, and basic troubleshooting for meetings and onboarding sessions.
 </li>
 <li>
 Demonstrated professionalism, discretion, and a service‑oriented mindset when engaging candidates, new hires, and leaders.
 
 
 </li>
 </ul>
 Business Program Management IC3 - The typical base pay range for this role across the U.S. is USD $76,800 - $151,900 per year. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $100,800 - $168,000 per year.
 
 
 Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
 
 
 https://careers.microsoft.com/us/en/us-corporate-pay
 
 
 This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
 
 
 Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about
 
 requesting accommodations.
 
</div>

Onboarding Coordinator

Mary Free Bed Rehabilitation Hospital

<div>Clinical Education Onboarding Coordinator
Summary
The Clinical Education Coordinator/Human Resources Coordinator coordinates end-to-end onboarding for residency and clinical rotational programs, managing workflows, scheduling, credentialing, compliance, and orientation logistics. Serves as a primary operational liaison for stakeholders, students, and program leadership while ensuring timely completion of onboarding requirements across multiple systems and adherence to organizational and academic standards.
Essential Job Responsibilities
Onboarding Compliance &amp; Customer Experience (50%)
<ul><li>Coordinates onboarding for all residency and rotational programs including workflows, communication, scheduling, compliance, credentialing, training, orientation logistics, etc.
</li><li>Prioritize and coordinate multiple workflows simultaneously, ensuring timely completion of deadlines and deliverables in a complex healthcare environment.
</li><li>Serve as a primary operational point of contact for internal stakeholders, students, and academic/program leadership regarding program requirements, schedules, and processes.
</li><li>Execute and track onboarding requirements across multiple systems, ensuring accuracy and compliance with organizational and academic standards.
</li><li>Support day-one onboarding and ongoing coordination throughout the student experience, including issue resolution and stakeholder communication.
</li><li>Advise program leadership on documentation standards, timelines, and operational compliance requirements.
</li><li>Provide clear guidance to candidates, employees, and students regarding onboarding steps, requirements, and expectations.
</li></ul>Clinical Student &amp; Academic Partnership Support (30%)
<ul><li>Coordinate onboarding processes for clinical students, ensuring compliance with organizational, regulatory, and academic partner requirements.
</li><li>Distribute recruitment and onboarding information to colleges, universities, and training programs as appropriate.
</li><li>Maintain documentation and onboarding records related to student placements in accordance with policy and compliance standards.
</li></ul>Recruitment Support (10%)
<ul><li>Assist Talent Acquisition team throughout the recruitment lifecycle, including:
</li><li>Conducting initial candidate outreach and screening calls.
</li><li>Scheduling interviews and coordinating preemployment onboarding steps.
</li><li>Screening candidates to assess interests, skills, and alignment.
</li><li>Coordinating references, assessments, and testing in partnership with hiring managers.
</li><li>Conduct daily review of new applicants under the direction of the Talent Acquisition Specialist.
</li><li>Create and post job requisitions in the talent acquisition system; maintain accuracy of postings across platforms.
</li><li>Support equitable and compliant recruitment practices, including antidiscrimination recruitment efforts
</li></ul>Administrative, Reporting &amp; Systems Support (5%)
<ul><li>Maintain and update approved recruitment and onboarding files, manuals, and documentation.
</li><li>Monitor and maintain social media postings related to employment and recruitment activities.
</li><li>Coordinate and/or attend job fairs, conferences, and recruitment events; ensure materials are prepared, shipped, and available as needed.
</li><li>Coordinate team purchases for office supplies, onboarding materials, and recruitment giveaways.
</li><li>Provide administrative support to the Talent Acquisition team, including answering phones, screening calls, routing inquiries, and initiating appropriate follow-up.
</li><li>Prepare the monthly recruitment dashboard report
</li><li>In coordination with the HR team, assist in the coordination of meetings, and other training sessions &ndash; send invitations to staff, coordinate food and meeting rooms for sessions, etc.
</li></ul>HR Collaboration &amp; Liaison Responsibilities (5%)
<ul><li>Serves as a central connector for the HR department, acting as the first point of contact for employees, applicants, leaders, and partners. Own the intake, triage, and routing of HR inquiries with accuracy, urgency, and professionalism.
</li><li>Takes full ownership of core responsibilities within the assigned HR functional area&mdash;Talent Acquisition, Total Rewards, Employee Relations, or Recognition&mdash;while maintaining a working knowledge of cross functional processes to ensure seamless support across HR.
</li><li>Manages customer facing operations including phone lines, visitor support, request routing, and providing consistent, clear information to internal and external stakeholders.
</li><li>Maintains accurate and compliant HR documentation, including employee files, certifications, licensure tracking, and other required records that support HR compliance.
</li><li>Handles essential administrative workflows such as filing, mail processing, data entry, audit preparation, and updating internal systems.
</li><li>Acts as a knowledgeable triage partner for HR policies, benefits, compensation/payroll questions, and general employee inquiries&mdash;directing issues to the appropriate functional partners while ensuring timely closure.
</li><li>Collaborates actively within the HR Coordinator Pod, sharing best practices, standardizing processes, and supporting coverage needs to ensure the HR department operates as a unified, high service team.
</li><li>Provides dependable project support including research, data gathering, surveys, and coordination for initiatives related to engagement, retention, benefits, compensation, performance management, and recognition.
</li><li>Serves as a functional system administrator for assigned platforms or workflows&mdash;ensuring accuracy, system integrity, and smooth coordination with internal teams, leadership, and external vendors.
</li><li>Completes other duties as assigned.
</li><li>We&rsquo;ll embrace all people by:
</li></ul>o Treating everyone with dignity and respect.
o Opening more doors to opportunity for others to succeed.
o Growing talent and people.
o Ensuring a welcoming experience for all we serve, regardless of origin, race, religion, disability, sexual orientation or socioeconomic status.
o Taking action against discrimination.
o Honoring our differences and how we collaborate.
o Educating staff, patients and the communities we care for.
o Restoring hope and freedom, together.
Customer Service Responsibilities
Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.
Responsibilities in Quality Improvement
Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.
Essential Job Qualifications
<ul><li>Associate&rsquo;s degree in Human Resources, Business Administration, or a related field is required.
</li><li>At least 5 years of experience in human resources, office administration, or related work environment.
</li><li>Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to learn new HR systems and platforms.
</li><li>Ability to maintain the highest level of confidentiality regarding employee information and sensitive HR matters in compliance with organizational policies and legal standards.
</li><li>Strong verbal and written communication skills with the ability to interact professionally at all levels of the organization.
</li><li>Demonstrated ability to multitask, prioritize work, and manage time effectively in a fast‑paced environment.
</li><li>High service orientation with a strong sense of urgency and follow‑through.
</li><li>Flexibility, adaptability, and openness to changing priorities and new processes.
</li><li>Proven ability to build and maintain positive, professional working relationships.
</li><li>Strong analytical, problem‑solving, and organizational skills.
</li><li>Demonstrated commitment to the organization&rsquo;s mission, values, and culture, with a proactive, &ldquo;whatever‑it‑takes&rdquo; approach.
</li><li>Reliable, motivated, team‑oriented, and comfortable working both independently and collaboratively.
</li></ul>Preferred Job Qualifications
Previous experience in a healthcare setting is a plus
Bachelor's degree is preferred.
Physical Requirements for Essential Job Qualification
Levels:
<ul><li>None (No specific requirements)
</li><li>Occasionally (Less than 1/3)
</li><li>Frequently (1/3 to 2/3)
</li><li>Majority (More than 2/3)
</li></ul>Remain in a stationary position: Majority
Traverse or move around work location: None
Use keyboard: Frequently
Operate or use department specific equipment: None
Ascend/Descend equipment or ladder: None
Position self to accomplish the Essential Functions of the role: None
Receive and communicate information and ideas for understanding: Frequently
Transport, position, and/or exert force:
Up to 10 pounds: Occasionally
Up to 25 pounds: None
Up to 50 pounds: None
Up to 75 pounds: None
More than 100 pounds: None
Other weight: Up to___ pounds _____
Other: _____
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at recruitment@maryfreebed.com.
Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic</div>

Clinical Education Onboarding Coordinator

Cornell University

<div><h3 class="jobSectionHeader">Appointment and Onboarding Coordinator</h3>
APPLY 
About The Ashley School of Global Development and the Environment
Leveraging research, teaching and extension to address many of the world&rsquo;s biggest challenges and creating a dynamic ecosystem for discovery and innovation that contributes to resilient, sustainable and equitable futures in New York State and around the world. The Ashley School is within The College of Agriculture and Life Sciences (CALS). 
The Opportunity
The Ashley School of Global Development and the Environment is seeking a detail‑oriented, collaborative, and service‑minded Appointment and Onboarding Coordinator to play a central role in supporting our academic community. This position is vital to ensuring smooth, accurate, and inclusive appointment and onboarding experiences for faculty, staff, visitors, and students across the School. 
The Appointment and Onboarding Coordinator orchestrates a broad range of academic and non‑academic personnel processes, working closely with School administrative managers, CALS Human Resources, and university partners. This role oversees appointments throughout the employee and visitor lifecycle, ensures compliance with college and university policies, and serves as a trusted resource for faculty, staff, and international scholars. 
A significant focus of the position is helping faculty hire academic and nonacademic employees that will support their research projects, as well as leading onboarding initiatives that help new members of the Ashley School feel supported, informed, and connected from day one. 
What You Will Do
Appointment Coordination:<ul><li>
Coordinate academic, non‑academic, and visitor appointments, including new hires, extensions, promotions, reclassifications, compensation changes, and one‑time payments.</li><li>
Prepare, revise, and assist with position descriptions and appointment justifications for review and approval by CALS HR.</li><li>
Coordinate multi‑step appointment processes using systems such as TAS, AJO, and college/university appointment platforms (excluding Workday transactions).</li><li>
Support hiring processes for staff, visiting academics, hourly employees (including student positions), interns, and undergraduate/graduate research interns.</li><li>
Assist with posting and managing positions and updating appointment status.</li><li>
Provide guidance and backup support to colleagues involved in appointment processes.</li><li>
Apply sound judgment and discretion when handling sensitive and confidential information.</li></ul>
Academic Visa and International Scholar Support:<ul><li>
Coordinate academic visa processes for incoming and continuing international employees and visitors.</li><li>
Prepare required documentation and guide foreign nationals through F‑1, J‑1, H‑1B, and other relevant visa processes.</li><li>
Serve as a knowledgeable resource on college, university, and federal immigration policies in partnership with CALS HR and the Office of Global Learning.</li></ul>
Administrative and Onboarding Support:<ul><li>
Lead and support onboarding initiatives by developing and maintaining Ashley School&ndash;specific onboarding materials.</li><li>
Update LaunchPad content and create consistent onboarding documentation tailored to different appointment types.</li><li>
Communicate essential information to new hires and coordinate room assignments.</li><li>
Ensure timely updates to listservs, webpages, and contact lists.</li><li>
Collect, compile, and analyze data for administrative, reporting, and compliance needs.</li><li>
Draft reports, spreadsheets, and other materials as needed.</li><li>
Contribute to continuous improvement and standardization of administrative processes.</li></ul>
School Administration:<ul><li>
Provide backup support for main office reception and administrative functions as needed.</li><li>
Assist with maintaining faculty, staff, student, and emergency contact lists.</li><li>
Collaborate with colleagues to strengthen operational effectiveness across the School.</li></ul>
If you thrive at the intersection of people, process, and purpose, and enjoy guiding others through complex systems with care and clarity, we encourage you to apply with your resume and cover letter! 
What We Need
A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.<ul><li>
Associate&rsquo;s degree and 2 to 4 years relevant experience or equivalent combination of education and relevant professional experience.</li><li>
Ability to handle confidential and sensitive information with utmost discretion and integrity.</li><li>
Demonstrated record of successfully providing exceptional customer service</li><li>
Ability to communicate with tact and diplomacy with a wide range of internal and external constituents</li><li>
Experience that demonstrates sound judgment, creativity, and problem-solving skills</li><li>
Must be able to work independently while supporting the efforts of an overall team while fostering a respectful work environment</li><li>
Excellent organizational skills, and the ability to work quickly and effectively under pressure, use sound judgment in accomplishing tasks that are urgent</li><li>
Balance conflicting priorities, and make decisions from a wide range of choices</li><li>
Excellent written, verbal and interpersonal skills. Must be flexible and receptive to new ideas and approaches. Accuracy in spelling, grammar, proofreading and attention to detail required</li><li>
Must take initiative, meet challenges with resourcefulness and tact, have ability to work independently</li><li>
Proficient in Outlook, Microsoft Word, Excel, and open to learning new software as needed.</li><li>
Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.</li></ul>
It Would Be a Bonus if You Have Any of the Following<ul><li>
Bachelor&rsquo;s degree.</li><li>
Must be able to enhance personal knowledge, skills, and abilities as needed.</li><li>
Prior experience in academic setting helpful and/or supporting academic program activities.</li></ul>
Important Notes About Applying<ul><li>
A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
</li><li>This position is eligible for a hybrid work arrangement. For the first 30 days, the successful candidate will be expected to work fully on-site for onboarding and initial training. After that, employees typically perform this role on-campus 4 days per week and remotely 1 day per week.</li><li>
There is no relocation assistance available for this position.</li><li>
There is no visa sponsorship available for this position.</li></ul>
Rewards and Benefits<ul><li>
This position is eligible for a hybrid work arrangement. For the first 30 days, the successful candidate will be expected to work fully on-site for onboarding and initial training. After that, employees typically perform this role on-campus 4 days per week and remotely 1 day per week.</li></ul><ul><li>
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.</li></ul><ul><li>
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.</li></ul><ul><li>
Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell</li></ul><ul><li>
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell</li></ul><ul><li>
Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell.</li></ul>
Visa sponsorship is not available for this position.
Relocation Assistance is not available for this position. 
Cornell is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo. 
University Job Title:
Administrative Asst IV 
Job Family:
Administration 
Level:
D 
Pay Rate Type:
Hourly 
Pay Range:
$26.41 - $30.69 
Remote Option Availability:
Hybrid 
Company:
Contract College 
Contact Name:
Brad Stock 
Contact Email:
bs223@cornell.edu 
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:<ul><li>
Prior relevant work or industry experience</li><li>
Education level to the extent education is relevant to the position</li><li>
Unique applicable skills</li><li>
Academic Discipline</li></ul>
To learn more about Cornell&rsquo;s non-union staff job titles and pay ranges, see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell&rsquo;s union wages, see Union Pay Rates.
Current Employees:
If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.
Online Submission Guidelines:
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by &ldquo;dragging and dropping&rdquo; them into the dropbox or by using the &ldquo;upload&rdquo; icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.
Employment Assistance:
For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at accommodations@cornell.edu.
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.
Notice to Applicants:
Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. 
EEO Statement:
Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of &ldquo;... any person ... any study.&rdquo; No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual&rsquo;s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. 
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
2026-04-13</div>
 <div><h3 class="jobSectionHeader">About Us</h3>
Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City.
We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including: employee wellness, workshops, childcare and adoption assistance, parental leave, flexible work options.</div>

Appointment and Onboarding Coordinator

City of Somerville

<div><h4 class="jobSectionHeader">Statement of Duties:</h4>
Onboarding &amp; Recruitment Assistant is responsible for working alongside the Employee Engagement &amp; Retention Specialist to support the successful execution of the new hire pre-employment, orientation, and onboarding process for new hires. Additionally, the employee will assist the team with the full-cycle recruitment process on an as needed basis.<h4 class="jobSectionHeader">
Essential Functions:</h4>
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Onboarding Coordination (80%):<ul><li>
Manages the new hire pre-employment process from start to finish, including creating offer letters, scheduling applicable screenings, conducting reference checks, and communicating with candidates and hiring managers regarding status updates.</li><li>
Collaborates with cross-functional teams to ensure a smooth transition from candidate to new employee status.</li><li>
Assists the Employee Engagement &amp; Retention Specialist with new hire orientation and onboarding.</li><li>
Maintains accurate and up-to-date records of candidate and employee information in the HR database.</li></ul>
Talent Acquisition Coordination (20%):<ul><li>
Assists in internal and external recruiting processes including passive outreach.</li><li>
Manages the union bid process from start to finish including working alongside the unions to obtain approval of job postings, review bids, and determine seniority and qualifications of candidates.</li><li>
Acts as a point of contact regarding union job postings.</li><li>
Advertises vacancies on the City&rsquo;s Careers Page and other job boards.</li><li>
Acts as a backup in executing job offers and advising new hires on information regarding benefits, City policies and any pre-employment screenings required; escalates any concerns with a sense of urgency.</li></ul><h4 class="jobSectionHeader">
Minimum Qualifications:</h4>
Education and Experience: Associates Degree and three to five (3-5) years of demonstrated Human Resources experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.<ul><li>
Must have previous experience in the role of Human Resources Assistant or similar experience and/or be able to demonstrate complete understanding of the position&rsquo;s duties and required knowledge.</li><li>
HRCI PHR or SHRM-CP Certification preferred.</li></ul>
Knowledge, Abilities and Skill:
Knowledge: Thorough knowledge of office procedures, software, and standard office equipment such as a multi-line phone system; thorough knowledge of Massachusetts General Laws Chapter 31; thorough knowledge of local, state, and federal laws and regulations pertaining to employment and record-keeping.
Ability: Ability to handle problems and emergencies effectively; ability to communicate clearly, both verbally and in writing; ability to operate a personal computer; ability to maintain confidential information and act with integrity and professionalism; ability to maintain, manage, and organize records; ability to prioritize tasks and delegate them when appropriate; ability to interact effectively and appropriately with City employees, City officials, job candidates, vendors, Civil Service (HRD) staff and members of the general public.
Skill: Strong interpersonal and organizational skills; excellent communication skills both verbal and written; excellent interpersonal, negotiation, and conflict resolution skills; excellent time management skills with a proven ability to meet deadlines and attention to detail; strong analytical, problem-solving and independent research skills; proficient computer skills for all office software programs including Microsoft Office Suite (Word, Excel)and Outlook calendar/scheduling; ability to learn applicant tracking system software and other HRIS applications. Experience with MUNIS software preferred 
<h4 class="jobSectionHeader">
Work Environment:</h4>
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.
Physical and Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position&rsquo;s essential functions.
Physical Skills
Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. May also be some occasional lifting of objects such as office equipment and computer paper (up to 30 lbs.) Prolonged periods of sitting at a desk and working on a computer.
Motor Skills
Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.
Visual Skills
Visual demands require constantly reading documents for general understanding and analytical purposes.
Hours: Full-Time 
Salary: $75,000 annualized, plus benefits 
Union: Non-Union 
FLSA: Non-Exempt 
Date Posted: March 12th, 2026
-
The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Adrienne Pomeroy at 617-625-6600 x 2059 or apomeroy@somervillema.gov.
Pre-Employment Requirements for All Employees:
<ul><li>MA Criminal Offender Record Information (CORI) clearance</li>
<li>Completion of Conflict-of-Interest Law Education training for municipal employees</li>
</ul>
Overview of Total Rewards:
<ul><li>4 weeks annual vacation for non-union positions. Union positions vary by contract. Please note, police officers are members of the SPEA union. Public Health Nurses are part of Union A (SMEA).
</li><li>Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City</li>
<li>Dental coverage low and high plans through Cigna</li>
<li>Vision care through Vision Service Plan (VSP)</li>
<li>Long term disability through Sun Life</li>
<li>Group and voluntary life insurance through Boston Mutual</li>
<li>Health Care and Dependent Care flexible spending through Benefit Strategies</li>
<li>Deferred compensation plans through a choice of three vendors</li>
<li>Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health</li>
<li>Annual cancer screening &amp; wellness release</li>
<li>Somerville Retirement Pension System</li>
<li>Tuition reimbursement</li>
<li>MBTA pass program</li>
<li>FREE Blue Bikes membership</li>
<li>Eligible employer for the Public Service Loan Forgiveness Program (PSLF)</li>
</ul>
Benefits listed are for benefits-eligible positions and the above information is meant to be a general overview of the benefit programs offered by the City of Somerville and not a binding contract.
ENdNw1B7kZ</div>

Onboarding Coordinator & Recruiting Assistant

Mosaic Pharmacy Service

<div>Description: 
Title: Pharmacy Enrollment Coordinator, Onboarding
Company Overview
From its founding in 2011, RxAnte&rsquo;s mission has been exceedingly simple: Get more from medicines. Today, with a team of 95 and offices in Washington, DC and Portland, ME, we are the leading provider of predictive analytics and targeted clinical programs that improve prescribing and adherence. With 14 million lives under management, our patented solutions for health plans are proven to improve quality scores and lower costs by improving prescription drug use.
In 2019, RxAnte launched Mosaic Pharmacy Service (MPS), a wholly-owned subsidiary. Designed specifically to provide in-home pharmacy services to medically complex and vulnerable seniors, MPS will directly improve prescribing, adherence, and drug therapy outcomes for patients under our care. We provide a patient-focused care model in collaboration with health systems, assisted living facilities and health plans. Our goal is to provide a superior pharmacy experience for Mosaic Members while working with their prescribers to make regimens safer, simpler, and more affordable.
Job Overview
As an Onboarding Enrollment Coordinator, you will be the first voice a patient hears at Mosaic&mdash;a trusted guide helping them understand and embrace our innovative pharmacy service. Leveraging your experience in healthcare, pharmacy, or home health, you will conduct telephonic or video consultations with new patients to gather medical history, reconcile medications, and prepare them for a seamless start with our pharmacy.
This role blends patient empathy, administrative excellence, and collaboration skills to deliver high-quality onboarding experiences. This is a full-time, remote position.
Responsibilities:
Primary Responsibilities -80%<ul><li>
Serve as the first point of contact for new patients via phone or video.</li><li>
Conduct comprehensive medication history interviews and reconcile prescriptions.</li><li>
Educate patients on Mosaic&rsquo;s pharmacy services and benefits.</li><li>
Synchronize medication regimens and schedule initial medication shipment</li><li>
Contact previous pharmacies to coordinate prescription transfers</li></ul>
Secondary Responsibilities &ndash; 20%<ul><li>
Collaborate with prescribers to obtain new prescriptions.</li><li>
Address patient inquiries regarding insurance, costs, and coverage.</li><li>
Support claims processing and resolve third-party billing issues.</li><li>
Accurately enter prescription details into the pharmacy system to ensure precise and timely medication fulfillment.</li><li>
Thoroughly and accurately document patient information in our pharmacy management system</li><li>
Serve as point-of-contact for new patients</li></ul>
NOTE<ul><li>
While the plan is for the employee to spend approximately 80% of their time on primary responsibilities and 20% on secondary responsibilities, these percentages may vary based on operational needs. There may be days when the distribution shifts, and in the event of a vacancy or other business requirements, the employee may be asked to assume a higher proportion of secondary responsibilities.</li></ul>
Requirements:

Professional qualifications:
Required<ul><li>
Licensed technician in good standing in the state of Virginia</li><li>
3+ years of experience in healthcare or pharmacy settings with patient interaction (home health, hospital, primary/specialty care, pharmacy).</li><li>
Working hours are Monday-Friday with a full-time shift sometime between the hours of 9 am &ndash; 6 pm ET. Exact 8.5-hour shift to be confirmed at the time of hire. Occasional overtime may be required based on patient needs</li></ul>
Key Competencies<ul><li>
Exceptional communication skills, including empathetic listening and clear verbal/written expression.</li><li>
High attention to detail and strong organizational abilities.</li><li>
Adaptability in a fast-paced, evolving environment.</li><li>
Proficiency with pharmacy software and general computer applications.</li></ul>
Preferred<ul><li>
1-2 years of experience in a call center environment</li><li>
Experience collecting medication histories strongly preferred.</li></ul></div>

Pharmacy Onboarding Enrollment Coordinator

Lydecker LLP

<div>Job Title: Human Resources Coordinator (Part-Time)

Location: Remote (Opportunity for Hybrid/In-Office Work in Miami if Preferred)

Position Summary:

The Human Resources Coordinator supports the Human Resources team by assisting with key processes that ensure a smooth and compliant employee experience from pre-hire through early employment. The HR Coordinator serves as the primary point of contact for new hires and is responsible for coordinating onboarding, monitoring training compliance, and supporting early performance tracking to promote successful integration into the firm.

This role will also partner closely with the firm&rsquo;s Knowledge &amp; Innovation Manager to support the development, coordination, and rollout of training initiatives and employee learning programs across the organization.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced professional environment. Prior law firm experience and experience working with Learning Management Systems (LMS) are strongly preferred.

Key Responsibilities:
<ul>
<li>Coordinate pre-onboarding activities for new hires across multiple offices</li>
<li>Serve as a primary point of contact for onboarding scheduling and follow-up</li>
<li>Conduct onboarding Zoom calls and review company information and onboarding resources</li>
<li>Assist with validating completion of new hire paperwork, background checks, and I-9 documentation</li>
<li>Coordinate with internal teams regarding onboarding readiness, account setup, and equipment logistics</li>
<li>Prepare new hires in HRIS, onboarding, and training systems</li>
<li>Assist with onboarding follow-up during the first 30&ndash;90 days of employment</li>
<li>Track and monitor employee training assignments and completion through the firm&rsquo;s Learning Management System (LMS)</li>
<li>Assist with training compliance reporting and documentation</li>
<li>Partner with the Knowledge &amp; Innovation Manager to support training coordination and employee learning initiatives</li>
<li>Assist with organizing and maintaining training materials and onboarding resources</li>
<li>Support employee follow-up and early performance tracking initiatives</li>
<li>Maintain onboarding trackers, SOPs, and HR documentation to support consistency and accuracy</li>
<li>Assist with reporting related to onboarding, training completion, and employee engagement trends</li>
<li>Support HR process consistency and administrative initiatives across offices</li>
<li>Handle confidential and sensitive employee information with professionalism and discretion</li>
<li>Assist with additional HR projects and administrative support as needed</li>
</ul>
Qualifications:
<ul>
<li>1&ndash;3 years of HR, administrative, training coordination, or law firm support experience</li>
<li>Prior law firm experience strongly preferred</li>
<li>Experience supporting employee onboarding, training, or learning initiatives preferred</li>
<li>Experience using a Learning Management System (LMS) required</li>
<li>Strong organizational skills and attention to detail</li>
<li>Ability to manage multiple priorities and projects simultaneously</li>
<li>Strong written and verbal communication skills</li>
<li>Professional demeanor with the ability to work effectively across all levels of the organization</li>
<li>Proficiency in Microsoft Office, including Excel and reporting functions</li>
<li>Self-motivated, dependable, adaptable, and eager to learn</li>
</ul>
Schedule:
<ul>
<li>Part-time position</li>
<li>Remote role with optional hybrid/in-office opportunity in Miami</li>
<li>Flexible schedule based on operational needs</li>
</ul>
Why Join Us:
<ul>
<li>Opportunity to contribute to firmwide onboarding, training, and retention initiatives</li>
<li>Exposure to operational HR strategy and process improvement</li>
<li>Collaborative and fast-paced environment with meaningful impact</li>
<li>Opportunity to partner closely with leadership on employee development and training initiatives</li>
<li>Close HR team that has a lot of fun while working hard!</li></ul></div>

HR Coordinator

Sanford Burnham Prebys

<div>
 
 Sanford Burnham Prebys is much more than a research facility and hub for innovation; it&rsquo;s a vibrant global community of talented scientists and researchers from over 30 countries. This worldwide representation enriches our perspectives and enhances our creative approach to solving complex scientific challenges.
 
 
 
 We strive to be leaders not only in biomedical research but also in creating an environment where excellence thrives through collaboration across cultures and backgrounds. Our mission is to advance the biomedical sciences by cultivating the next generation of scientific leaders, providing meaningful opportunities for researchers of all backgrounds to learn, innovate, and make breakthrough discoveries that improve human health.
 
 
 
 Together, we translate science into health.
 
 
 
 The duties and responsibilities contained in the job description are intended to be examples of the accountabilities for which the person in the position will demonstrate competency through performance. The job description is not intended to be an all-inclusive list. Duties and responsibilities are subject to change and other duties may be assigned as necessary in accordance with institutional needs and applicable law.
 
 
 
 
 Position
 
 
 &nbsp;
 
 
 Summary:
 
 
 
 
 Under the supervision of the HRIS Manager, the HR Operations &amp; Onboarding Coordinator supports the HRIS function in maintaining accurate employee data, reporting, and system operations, while also partnering with Talent Acquisition to deliver a smooth and engaging onboarding and orientation experience. This role is highly detail-oriented and plays a critical part in ensuring data integrity, compliance, and a positive new hire experience.
 
 
 
 This role is administrative and transactional in nature and is responsible for executing established HRIS and onboarding procedures under supervision.&nbsp;
 
 
 
 
 Duties and Responsibilities:
 
 
 
 
 
 HRIS Support &amp; Data Management
 
 
 
 <ul>
 
 <li>
 Support the HRIS Manager with day-to-day system administration and data entry in accordance with established procedures and role-based access controls
 </li>
 
 <li>
 Accurately input, update, and maintain employee records in the HRIS
 </li>
 
 <li>
 Assist with generating standardized and predefined HR reports (e.g., headcount, turnover, onboarding metrics)
 </li>
 
 <li>
 Perform routine audits to ensure data accuracy and completeness and escalate discrepancies as appropriate
 </li>
 
 <li>
 Help troubleshoot basic HRIS issues and escalate complex problems as needed
 </li>
 
 <li>
 Assist with system updates, testing, and process improvements as directed
 </li>
 
 </ul>
 
 
 
 Onboarding Coordination
 
 
 
 <ul>
 
 <li>
 Partner with internal partners (IT, Facilities, Payroll, International Services, and HR) to coordinate onboarding and orientation activities for new hires
 </li>
 
 <li>
 Serve as a point of contact for new hires during their onboarding period to provide information and administrative support
 </li>
 
 <li>
 Accurately deliver and track post-onboarding documentation
 </li>
 
 <li>
 Prepare and distribute first-day/onboarding paperwork and system access details
 </li>
 
 <li>
 Initiate new hires in the HRIS and ensure all required data is entered correctly
 </li>
 
 <li>
 Schedule and provide new hire orientation sessions
 </li>
 
 <li>
 Track onboarding progress and follow up to ensure completion of required documentation and training
 </li>
 
 </ul>
 
 
 
 Compliance &amp; Documentation
 
 
 
 <ul>
 
 <li>
 Maintain accurate employee records, including I-9 and other employment documentation, in accordance with institutional policy and retention requirements
 </li>
 
 <li>
 Support onboarding processes designed to comply with Institute policies and applicable employment regulations
 </li>
 
 <li>
 Support audit requests by providing accurate HRIS data and documentation as requested and under supervision
 </li>
 
 <li>
 Handle confidential employee and immigration-related information in compliance with data privacy, security, and access control policies
 </li>
 
 </ul>
 
 
 
 Cross-Functional Collaboration
 
 
 
 <ul>
 
 <li>
 Work closely with Information Services, Talent Acquisition, International Services, and hiring managers
 </li>
 
 <li>
 Enter new hires into GLACIER &amp; email notification to update GLACIER for extensions/changes as directed by International Services leadership
 </li>
 
 <li>
 Support process improvements across HRIS and onboarding workflows within assigned scope and under supervision
 </li>
 
 <li>
 Provide general administrative support to the HR Director and team as needed
 </li>
 
 </ul>
 
 
 Perform other related tasks, duties and responsibilities as required, assigned or directed.
 
 
 
 
 Minimum Qualifications
 
 
 :
 
 
 
 
 
 Education
 
 :&nbsp;
 
 
 <ul>
 
 <li>
 High school diploma and three years&rsquo; relevant Human Resources or related office experience or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained.
 </li>
 
 </ul>
 
 <ul>
 
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 
 </ul>
 
 
 
 Experience
 
 
 :&nbsp;
 
 
 
 <ul>
 
 <li>
 1&ndash;3 years of direct experience in HRIS support or onboarding coordination preferred
 </li>
 
 <li>
 Familiarity with HRIS platforms (e.g., Workday, ADP)
 </li>
 
 <li>
 Strong attention to detail and data accuracy
 </li>
 
 <li>
 Non -profit previous experience preferred
 </li>
 
 </ul>
 
 <ul>
 
 <li>
 Experience with Microsoft Excel, HR reporting and data analysis involving standardized reports and data extraction
 </li>
 
 </ul>
 
 <ul>
 
 <li>
 Basic knowledge of employment laws and HR compliance
 </li>
 
 <li>
 Experience supporting onboarding or talent acquisition processes
 </li>
 
 </ul>
 
 
 
 Certifications, Licenses, etc:&nbsp;
 
 None required
 
 
 
 
 Other Knowledge, Skills and/or Abilities:
 
 
 
 <ul>
 
 <li>
 Excellent organizational and communication skills
 </li>
 
 </ul>
 
 <ul>
 
 <li>
 Ability to handle sensitive information with confidentiality
 </li>
 
 <li>
 High attention to detail and data integrity
 </li>
 
 <li>
 Proficiency with standard office technology (e.g., Microsoft 365)
 </li>
 
 </ul>
 
 
 
 Supervisory Responsibilities:
 
 
 
 
 Direct: no
 
 
 
 Indirect: no
 
 
 
 
 Work Environment:
 
 
 
 
 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.&nbsp;
 
 
 
 When working on-site, the work environment is in a standard office setting. Frequently exposed to low to moderate noise, various odors, temperature changes, and equipment with moving parts, including but not limited to computers, phones, printers, and other standard office equipment.
 
 
 
 If working from home, you are responsible for ensuring a workspace that reasonably supports the performance of assigned duties, including a quiet, organized, and comfortable setting, free from significant noise or distractions. This role requires the use of standard home office equipment, including but not limited to computers and phones. As you may be exposed to minimal noise and temperature variations depending on your home setup, it's important to maintain a workspace that supports productivity and well-being. Reliable internet connection and a suitable workstation are essential to fulfill job responsibilities effectively.
 
 
 
 
 Physical Requirements:
 
 
 
 
 Ability to execute those physical activities required to perform the essential functions, including, but not limited to, regular sitting and being mobile; continual communicating both in person and on the telephone; regular keyboarding; regular reading of both print and digital material; and all other activities required to perform essential functions.
 
 
 
 
 Hybrid&nbsp;Eligible:
 
 
 
 
 Yes &ndash; subject to institutional policy and operational needs
 
 
 
 
 Compensation: The expected hiring rate for this position is $24 - $30/hour commensurate with experience.
 
 
 
 
 We welcome talented individuals of all backgrounds regardless of gender, sex, religion, race, national origin, citizenship, age, disability, perceived disability, pregnancy, pregnancy-related condition, reproductive health decisions, sexual orientation, gender identity, gender expression, genetic information, HIV/AIDS, marital status, covered veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. We are proud to be an equal employment opportunity employer.
 
 
 
 As part of this commitment, Sanford Burnham Prebys Medical Discovery Institute will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact our Benefits Team at (858) 646-3100 or via e-mail at benefits@sbpdiscovery.org
 
</div>

COORDINATOR, HR OPERATIONS & ONBOARDING

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