operational assistant

Master Vr technical services

Job Title: Operations AssistantLocation: Dubai, UAEEmployment Type: Full-TimeJob Description:We are looking for a reliable and proactive Operations Assistant to join our team in Dubai. The ideal candidate should be organized, responsible, and capable of supporting daily operational activities while working collaboratively toward the company&rsquo;s common goals. This role requires someone who can handle tasks efficiently, demonstrate good decision-making skills, and maintain a strong sense of accountability.Key Responsibilities:Provide administrative and operational support to the teamAssist with day-to-day office operations and coordinationPrepare reports, documents, and spreadsheets using Microsoft OfficeMaintain organized records and documentationCoordinate with different departments to ensure smooth workflowSupport management with operational tasks as neededDemonstrate initiative and sound decision-making when handling tasksRequirements:Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong sense of responsibility and accountabilityGood organizational and communication skillsAbility to work independently and as part of a teamStrong attention to detail and problem-solving abilitiesImmediate joiners are highly preferredSalary: To be discussed during the interview.If you are motivated, dependable, and ready to contribute to the success of a growing team, we encourage you to apply.Job Types: Full-time, Permanent

Operations Assistant

Big Rentals

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 Company Description
 
 
 
 Big Rentals is a national platform that empowers independent trailer and equipment rental businesses. By offering tools to connect with customers, manage bookings, process payments, and optimize daily operations, Big Rentals simplifies business management. Created by experienced rental operators, the platform provides visibility and support for businesses at any stage, fostering growth in a competitive market. Big Rentals is purpose-built to help independent businesses thrive and adapt to changing industry demands.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time hybrid role for an Operations Assistant. The Operations Assistant will manage daily operational tasks, communicate with internal and external stakeholders, assist in improving workflows, and ensure top-level customer service. Additional responsibilities include supporting the execution of operational strategies and assisting in data management to optimize efficiency.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
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 Strong skills in Operations and Operations Management
 </li>
 <li>
 Excellent Customer Service and Communication abilities
 </li>
 <li>
 Proficiency in Analytical Skills for evaluating processes and identifying improvements
 </li>
 <li>
 Ability to work independently, organize multiple tasks, and meet deadlines
 </li>
 <li>
 Experience in a remote operations role is a plus
 </li>
 <li>
 Bachelor's degree in Business, Operations, or a related field is preferred
 </li>
 </ul>
</div>

INSPIRE BUILDERS GENERAL CONTRACTING COMPANY

Job Title: Operations Assistant Location: Rawalpindi-Pak Job Type: Full-TimeCompany: Truckoom Global Positioning Systems Trading LLC Website: https://truckoom.com/About the RoleWe are looking for a detail-oriented Operations Assistant to support and maintain accurate operational records. This role focuses on ensuring data accuracy, verifying operational activities, and maintaining proper documentation for installations, activations, and inventory.The ideal candidate will act as a control layer within the operations team, helping minimize errors and ensuring operational accountability.Key Responsibilities1. Installation &amp; Activation Verification<ul><li>Review daily installation reports and job cards</li><li>Ensure vehicles are correctly activated on the platform</li><li>Verify device IMEI mapping and SIM assignments</li><li>Identify and report discrepancies</li></ul>2. Database &amp; Documentation Management<ul><li>Maintain and update operational databases (vehicle records, IMEI, SIM, inventory)</li><li>Ensure data consistency across ERP and internal systems</li><li>Verify installation documents and certificates</li><li>Correct duplicate or incorrect entries</li></ul>3. Customer Request Monitoring (SLA Control)<ul><li>Track and escalate pending or overdue requests</li><li>Monitor response timelines and SLA compliance</li><li>Identify unattended or delayed cases</li></ul>4. Inventory &amp; Data Validation<ul><li>Monitor device inventory and cross-check with ERP and warehouse records</li><li>Identify discrepancies in stock or allocations</li><li>Conduct routine data audits</li></ul>5. Reporting &amp; Operational Support<ul><li>Prepare daily/weekly/monthly reports (installations, activations, errors, pending tasks)</li><li>Assist in internal operational planning and task tracking</li><li>Ensure readiness for scheduled activities</li></ul>RequirementsEducation: Bachelor&rsquo;s degree in Business Administration, IT, or related fieldExperience:<ul><li>1&ndash;3 years in operations, back office, QA, or data management</li><li>Experience with databases/record management preferred</li><li>Telematics or GPS industry experience is a plus</li></ul>Technical Skills<ul><li>Strong command of Excel / Google Sheets (formulas, pivot tables, reports)</li><li>Data management and organization skills</li><li>Data verification and quality assurance</li><li>Reporting and documentation skills</li><li>Basic knowledge of GPS/telematics (preferred, not mandatory)</li></ul>What We&rsquo;re Looking For<ul><li>High attention to detail</li><li>Strong analytical and problem-solving skills</li><li>Ability to work independently in a remote environment</li><li>Good communication and coordination skills</li></ul>Work Location: In person

iRent Everything

<div>Job Description | Operations Assistant

Full-Time | Onsite | Nevada

Reports to: Vice President of Operations 


About Your Role

The Operations Assistant provides administrative and operational support to ensure the efficient coordination of activities across multiple projects, locations, and contracts.

In this role, you will support the Vice President of Operations and the broader operations team by assisting with scheduling, coordinating communications, tracking operational tasks, and supporting documentation across internal teams, vendors, and government stakeholders. This position helps maintain organization, visibility, and follow-through on operational priorities while supporting day-to-day operational needs.

Success in this role requires strong organizational skills, attention to detail, and the ability to support multiple operational activities in a fast-paced environment.

This role operates in a fast-paced environment where professionalism, discretion, and operational awareness are essential. The position also requires flexibility for frequent, sometimes short notice travel to support operational activities at project sites, corporate meetings, and government installations. 
What&rsquo;s a Typical Day Look Like?

No two days in this role are the same. You may begin the morning reviewing the Vice President&rsquo;s calendar to ensure meetings align with operational priorities, preparing briefing materials for leadership discussions, or coordinating travel logistics for upcoming site visits. 


Throughout the day, you may facilitate executive communications, track action items from operational meetings, and ensure internal teams remain aligned with project timelines and deliverables. You will serve as a key coordination point between departments, helping maintain visibility across projects and ensuring that operational priorities remain on track. 
Your role may also involve organizing operational documentation, coordinating communications with vendors and internal teams, and assisting with routine reporting and administrative tasks that support daily operations. You may help coordinate travel logistics, assist with meeting preparation, and track operational tasks or follow-up items to ensure projects and site activities remain organized and on schedule. Your support helps the operations team maintain visibility across ongoing work and ensures operational activities run efficiently. 
What You'll Do 
Operations Scheduling &amp; Coordination &ndash; Manage and optimize the Vice President&rsquo;s schedule to ensure alignment with operational priorities, site activities, and leadership commitments across multiple locations and time zones.

 Executive Meeting Preparation &ndash; Prepare agendas, briefing materials, and supporting documentation for executive meetings while capturing notes and ensuring timely follow-up on action items.

Operational Coordination &amp; Project Tracking - Maintain visibility across operational initiatives by tracking project milestones, deadlines, and deliverables to ensure progress and accountability across teams.

Stakeholder Communication &amp; Liaison &ndash; Serve as a key liaison between the Vice President and internal departments, vendors, contractors, and government stakeholders while managing and prioritizing incoming communications.

Travel Coordination &amp; Field Support &ndash; Plan and coordinate complex travel arrangements, including flights, lodging, transportation, and site access documentation. Accompany the Vice President on travel when operational support is required.

Documentation &amp; Executive Reporting &ndash; Prepare executive summaries, operational updates, and professional correspondence while maintaining structured documentation and organized digital files.

Vendor &amp; Operational Support &ndash; Assist with coordination of vendor communications, operational documentation flow, and administrative support related to ongoing operational initiatives.

Executive-Level Confidentiality &ndash; Handle sensitive operational and organizational information with professionalism, discretion, and confidentiality. 
What We&rsquo;re Looking For

Executive Support Experience &ndash; Prior experience supporting senior executives or operational leadership is strongly preferred.

 Operational Awareness &ndash; Ability to understand operational priorities, anticipate leadership needs, and maintain visibility across multiple initiatives.

Exceptional Organizational Skills &ndash; Strong ability to manage competing priorities, complex schedules, and multiple deadlines while maintaining accuracy and attention to detail.

Professional Communication &ndash; Outstanding written and verbal communication skills with the ability to interact professionally with executives, vendors, and government personnel.

Discretion &amp; Integrity &ndash; Demonstrated ability to manage confidential and sensitive information with professionalism and trust.

Technical Proficiency &ndash; Advanced working knowledge of Microsoft 365 tools including Outlook, Excel, Word, Teams, and SharePoint.

Adaptability &amp; Initiative &ndash; Ability to operate independently in a fast-moving environment where priorities may shift quickly.

Travel Readiness &ndash; Willingness and ability to travel frequently, including short-notice travel, to support operational requirements and field activities.

Eligibility Requirements &ndash; Ability to obtain base access credentials is required, depending on operational assignments. 
What We Offer

Competitive salary based on experience

401(k) retirement plan with employer matching

Medical, dental, and vision coverage available upon eligibility

Group life insurance coverage

Flexible PTO policy and paid holidays

Opportunities for professional growth and development within a rapidly growing organization 
Equal Opportunity

We are committed to providing equal employment opportunities (EEO) to all candidates without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws. 


Important Note 
Applicants must be authorized to work in the United States. Employment eligibility will be verified in accordance with applicable federal laws and regulations.</div>

Jax Spine and Pain Centers

<div><div>The Operations Assistant supports the daily operational and administrative functions of the organization to ensure efficient workflow across clinical and administrative departments. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.</div><div>
</div><div>
The Operations Assistant is responsible for coordinating scheduling configurations, maintaining operational systems, supporting IT and communication processes, generating operational reports, and assisting with patient scheduling needs. The position requires a high level of professionalism, confidentiality, and collaboration while fostering a culture of courtesy, compassion, respect, and service excellence.</div><div></div><div> 
</div><div>
Essential Functions:</div><div>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div>
</div><div>
Operational Reporting &amp; Data Management:</div><ul><li>
Generate weekly and ad hoc reports for physicians, the call center, and other departments as requested.</li><li>
Monitor operational metrics and assist with tracking performance indicators for call center operations and scheduling efficiency.</li><li>
Provide call recordings and other operational documentation as requested by management.</li></ul><div>
</div><div>
Scheduling &amp; Provider Support:</div><ul><li>
Create and maintain provider schedule blocks and update physician work hour configurations as needed.</li><li>
Assist with managing clinic scheduling workflows to optimize provider availability and patient access.</li><li>
Coordinate the rescheduling of patients who have missed appointments to maintain continuity of care.</li></ul><div>
</div><div>
Systems &amp; Technology Administration:</div><ul><li>
Set up and maintain new user profiles for operational systems, including ECW, 8x8 phone systems, downloads, and navigation applications.</li><li>
Coordinate with external IT vendors (such as Discovertec) to resolve system issues and ensure minimal disruption to operations.</li><li>
Maintain and track IT inventory, including equipment assignments and device management.</li></ul><div>
</div><div>
Communication &amp; Call Center Support:</div><ul><li>
Assist with configuring after-hours answering services and ensure messages are properly routed to the appropriate departments or providers.</li><li>
Monitor call center performance metrics and ensure adherence to organizational policies and service standards.</li></ul><div>
</div><div>
Administrative &amp; Operational Support:</div><ul><li>
Provide general operational assistance to leadership and clinical departments as needed.</li><li>
Travel to other clinic locations to assist with urgent operational needs when required.</li><li>
Maintain accurate records and documentation related to operational activities.</li></ul><div></div><div> 
Qualifications:</div><ul><li>
Education: A high school diploma or GED is required. An associate degree in business administration, communications, or a related field is preferred.</li><li>
A minimum of two years of customer service experience is required</li><li>
Ability to comprehend established office routines and policies</li><li>
Strong problem-solving and decision-making abilities</li><li>
Strong oral and written communication skills</li><li>
Good interpersonal and organizational skills</li><li>
Highly detail-oriented</li><li>
Ability to work under pressure and manage multiple tasks simultaneously</li></ul><div>
</div><div>
Additional Requirements:</div><ul><li>
Flexibility to work various shifts, including evenings, weekends, and holidays when operational needs require.</li><li>
Ability to report to work reliably and on time for all scheduled shifts.</li><li>
Ability to travel between clinic locations when necessary to support operational needs.</li><li>
Provide weekly updates regarding task completion, ongoing projects, and outstanding operational items.</li><li>
Maintain open and proactive communication with managers and administration regarding workflow challenges and operational improvements.</li></ul> 

About Jax Spine &amp; Pain Centers: 
ABOUT OUR PRACTICEWe are proud to be the leading providers of progressive interventional pain relief.Our team of board-certified physicians and medical staff are highly trained in all areas of diagnosis, treatment, and patient care.LOOKING FOR A CAREER IN THE MEDICAL FIELD?Apply today and have the potential to join Northeast Florida&rsquo;s Leading Interventional Pain Management Specialists. At Jax Spine &amp; Pain Centers, we provide our patients with superior solutions to treat acute and chronic pain.Now serving multiple locations, our board certified physician&rsquo;s along with our professional staff value hands-on compassionate care, from the consultation through treatment. Please see the list below for our current openings. We seek qualified, highly energized and self-motivated individuals who respect the essence of time and appreciate the value of a smile.We are always accepting resumes for the following positions:Medical assistantsDME techniciansMedical billing/AR specialistsCall center customer service representatives.</div>

Prospira Partners LLC

Job Title: Personal Assistant / Operations Manager Company: Prospira SoftwareOverview: Prospira Software is seeking a highly organized, trustworthy, and detail-oriented Personal Assistant / Operations Manager to oversee daily business operations and financial management. This role is critical to ensuring the company runs smoothly, maintains financial clarity, and stays in good operational standing at all times.Key Responsibilities:Financial Management<ul><li>Track and manage all incoming and outgoing company funds</li><li>Collect payments from partners, clients, or internal channels</li><li>Process and manage payments for expenses, subscriptions, and operational costs</li><li>Maintain accurate financial records and transaction logs</li><li>Monitor cash flow and provide regular financial updates/reports</li><li>Identify discrepancies and ensure financial accuracy across all activities</li></ul>Operations Management<ul><li>Oversee day-to-day business operations and workflows</li><li>Ensure all systems, tools, and services are running efficiently</li><li>Manage subscriptions, renewals, and service providers</li><li>Assist in improving operational processes and efficiency</li><li>Coordinate with team members or external partners when needed</li></ul>Compliance &amp; Organization<ul><li>Keep records organized and up to date</li><li>Ensure the company maintains good standing across all platforms and services</li><li>Monitor important deadlines, renewals, and obligations</li><li>Maintain confidentiality of sensitive financial and business information</li></ul>Administrative Support<ul><li>Assist with scheduling, task management, and organization</li><li>Handle internal documentation and reporting</li><li>Support leadership with operational and financial insights</li></ul>Qualifications:<ul><li>Strong organizational and multitasking skills</li><li>Experience in financial tracking, bookkeeping, or operations management</li><li>High level of trustworthiness and discretion</li><li>Proficiency with spreadsheets, financial tools, and management software</li><li>Ability to work independently and take initiative</li><li>Strong attention to detail and problem-solving skills</li></ul>Preferred Skills:<ul><li>Experience working with startups or online businesses</li><li>Familiarity with digital payment systems and subscription-based services</li><li>Basic understanding of business operations and financial systems</li></ul>Compensation:<ul><li>Competitive, based on experience and scope of responsibilities</li></ul>Work Type:<ul><li>Remote / Flexible</li></ul>Summary: This role is ideal for someone who can take full ownership of both financial tracking and operational flow within Prospira Software. You will play a key role in maintaining structure, clarity, and stability as the company grows.Pay: From $200.00 per weekBenefits:<ul><li>Flexible schedule</li></ul>Language:<ul><li>Spanish (Preferred)</li><li>English (Preferred)</li></ul>Ability to Commute:<ul><li>Mission, TX 78573 (Preferred)</li></ul>Work Location: Hybrid remote in Mission, TX 78573

Personal Assistant/Operation Manager

Job Title: Personal Assistant / Operations Manager Company: Prospira SoftwareOverview: Prospira Software is seeking a highly organized, trustworthy, and detail-oriented Personal Assistant / Operations Manager to oversee daily business operations and financial management. This role is critical to ensuring the company runs smoothly, maintains financial clarity, and stays in good operational standing at all times.Key Responsibilities:Financial Management<ul><li>Track and manage all incoming and outgoing company funds</li><li>Collect payments from partners, clients, or internal channels</li><li>Process and manage payments for expenses, subscriptions, and operational costs</li><li>Maintain accurate financial records and transaction logs</li><li>Monitor cash flow and provide regular financial updates/reports</li><li>Identify discrepancies and ensure financial accuracy across all activities</li></ul>Operations Management<ul><li>Oversee day-to-day business operations and workflows</li><li>Ensure all systems, tools, and services are running efficiently</li><li>Manage subscriptions, renewals, and service providers</li><li>Assist in improving operational processes and efficiency</li><li>Coordinate with team members or external partners when needed</li></ul>Compliance &amp; Organization<ul><li>Keep records organized and up to date</li><li>Ensure the company maintains good standing across all platforms and services</li><li>Monitor important deadlines, renewals, and obligations</li><li>Maintain confidentiality of sensitive financial and business information</li></ul>Administrative Support<ul><li>Assist with scheduling, task management, and organization</li><li>Handle internal documentation and reporting</li><li>Support leadership with operational and financial insights</li></ul>Qualifications:<ul><li>Strong organizational and multitasking skills</li><li>Experience in financial tracking, bookkeeping, or operations management</li><li>High level of trustworthiness and discretion</li><li>Proficiency with spreadsheets, financial tools, and management software</li><li>Ability to work independently and take initiative</li><li>Strong attention to detail and problem-solving skills</li><li>Speak Spanish</li><li>Speak English</li></ul>Preferred Skills:<ul><li>Experience working with startups or online businesses</li><li>Familiarity with digital payment systems and subscription-based services</li><li>Basic understanding of business operations and financial systems</li></ul>Compensation:<ul><li>Competitive, based on experience and scope of responsibilities</li></ul>Work Type:<ul><li>Remote / Flexible</li></ul>Summary: This role is ideal for someone who can take full ownership of both financial tracking and operational flow within Prospira Software. You will play a key role in maintaining structure, clarity, and stability as the company grows.Pay: From $200.00 per weekBenefits:<ul><li>Flexible schedule</li></ul>Language:<ul><li>Spanish (Preferred)</li><li>English (Preferred)</li></ul>Work Location: Hybrid remote in Edinburg, TX 78541

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