operational assistant

VOLTRO By Falkenherz

As an Operations Assistant, you will play a pivotal role in supporting day-to-day operations and ensuring seamless coordination between technical teams and field personnel. You&rsquo;ll be responsible for maintaining master data, implementing operational best practices, and driving successful execution of technical requirements.Key Responsibilities<ul><li>Technical Coordination - collaborate with technicians and technical teams to understand operational requirements.</li><li>Assist in identifying and implementing tailored solutions across fleet and telematics systems.</li><li>Track and follow up on implementation milestones to ensure timely delivery.</li><li>Master Data Management - maintain and update master data related to vehicles, devices, users, and operational workflows.</li><li>Ensure data accuracy and consistency across platforms and reporting tools.</li><li>Operational Support - work closely with telematics specialists, support staff, and field technicians to resolve issues and optimize workflows.</li><li>Facilitate communication between internal teams and external vendors or clients.</li><li>Process Optimization - assist in developing and enforcing Standard Operating Procedures (SOPs) for operational tasks.</li><li>Identify areas for improvement and contribute to continuous process enhancement initiatives.</li><li>Reporting &amp; Documentation - prepare operational reports, implementation logs, and performance summaries.</li><li>Document technical requirements and maintain records of solution deployments and knowledge base.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, ICT, Operations, Engineering, or related field.</li><li>1&ndash;3 years of experience in operations, logistics, or technical coordination (fleet or telematics experience preferred).</li><li>Strong organizational skills with attention to detail and data accuracy.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in Excel, ERP systems, and fleet management platforms is a plus.</li><li>Ability to thrive in a fast-paced, cross-functional environment.</li></ul>*Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Lahore Gulberg Colony: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have any professional experience in the telematics industry?</li></ul>Work Location: In person

Operations Assistant

eharleystreet

Position OverviewWe are looking for a Project &amp; Operations Assistant to work closely with the Project Manager and cross-functional teams. The ideal candidate will have exceptional organizational and communication skills, a proactive mindset, and the ability to manage complex workflows. This role involves supervising content production processes, coordinating between SEO and content teams, managing task flows on Monday.com, assisting with IT project administration, and generating utilization and performance reports.This is a non-legal operational role, ideal for someone with a legal education who thrives in structured, detail-driven work environments.Key ResponsibilitiesContent &amp; Marketing Coordination<ul><li>Supervise content writers, ensuring they meet their daily KPIs and quality standards.</li><li>Review and provide feedback on content to ensure accuracy, quality, and adherence to project goals.</li><li>Liaise with the SEO team on updates, guidelines, and strategy changes, and communicate these clearly to the content team.</li><li>Coordinate with content uploaders to ensure timely publishing of materials to websites.</li></ul>Project Administration &amp; Workflow Management<ul><li>Assist the Project Manager in overseeing task progress, deadlines, and deliverables.</li><li>Use Monday.com to track projects, manage workflows, and ensure tasks move through all stages of the SDLC (Software Development Life Cycle).</li><li>Regularly check in with the IT team to monitor progress and identify any potential delays or blockers.</li><li>Ensure all team members complete and submit utilization forms on time.</li></ul>Reporting &amp; Performance Tracking<ul><li>Create and maintain utilization reports, KPI dashboards, and project progress summaries.</li><li>Generate forecasts and projections based on utilization data and workload trends.</li><li>Provide the Project Manager with regular updates on content, IT, and operational performance.</li></ul>Administrative Support<ul><li>Support the Project Manager with day-to-day operational and administrative tasks.</li><li>Help streamline communication and collaboration across departments.</li><li>Assist in continuous process improvement to enhance efficiency and delivery timelines.</li></ul>Job Type: Full-timeExperience:<ul><li>Project &amp; Operations: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Project & Operations Assistant

Buy Box Experts

<div>
 Buy Box Experts (BBE) is a Spreetail Agency, our mission at BBE is to be premier Amazon strategists by successfully evolving and adapting to the ever-changing environment that is Amazon and e-commerce. Our strategic growth mindset and holistic approach encourage forward-thinking and provide the greatest potential for success for our Brand Partners.
 
 
 We&rsquo;re seeking a detail-oriented
 
 Advertising Operations Assistant
 
 to provide critical support to our Advertising team. This role is perfect for someone who excels at organization, reporting, and cross-team collaboration. You&rsquo;ll manage reporting systems, streamline workflows, support leadership, and ensure that the team has the tools and resources needed to drive advertising success in a fast-paced environment.
 
 
 
 How you will achieve success:
 
 
 
 <ul>
 <li>
 Manage advertising reports, databases, and platform profiles across multiple tools (Pacvue, Criteo, Promote IQ, etc.)
 </li>
 <li>
 Support department leadership with scheduling, reporting (LTRs, budgets, pacing files), and SOP documentation
 </li>
 <li>
 Coordinate training, onboarding/offboarding, and ensure teams have access to tools and resources
 </li>
 <li>
 Deliver accurate DSP invoices and agency fees, and ensure advertising budgets are approved, tracked, and communicated on time
 </li>
 <li>
 Collaborate with cross-functional teams and serve as a key point of contact for requests, meetings, and project updates
 
 
 
 </li>
 </ul>
 
 What experiences will help you in this role:
 
 
 
 <ul>
 <li>
 2+ years of experience as an executive or operational assistant
 </li>
 <li>
 Proficiency with Amazon research tools such as Helium 10 or Jungle Scout
 </li>
 <li>
 Strong skills in Excel/Google Sheets; ability to report on and organize large data sets
 </li>
 <li>
 Experience with Amazon ad management tools (Kenshoo, Pacvue, Sellics) a plus
 </li>
 <li>
 Strong organizational and communication skills with the ability to thrive in a high-growth, fast-paced environment
 
 
 
 </li>
 </ul>
 We considers candidates who meet the specific job qualifications, whether they are located near our Lehi, UT office or have the ability to work remotely.
 
 
 Please visit comparably.com/companies/buy-box-experts to learn more about us.
 
 
 
 About Buy Box Experts
 
 
 
 Buy Box Experts, a Spreetail Agency, is a premier Amazon marketing agency, supporting brand executives as they seek to CONTROL and GROW their Amazon channel businesses (in the US and internationally).
 
 
 We help our brand clients develop channel management strategies that reduce price erosion issues, and align marketing efforts with the brand's overall brand vision. We provide full platform account management (1P retail, 3P marketplace and hybrid) incorporating inventory management, listing optimization, advertising campaign management (including AMS, DSP), and customer service. We also operate traffic-building campaigns external to Amazon, designed to drive high-converting traffic to Amazon. We conduct Amazon channel due diligence for private equity and investors looking to acquire brands that depend heavily on Amazon as a sales channel.
 
 
 Our leadership team is very focused on building a company culture focused on being inclusive, encouraging open discussion of issues, and developing the team through a growth-based mindset. It is our policy to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law.
</div>

Advertising Operations Specialist

Nielsonsmith Ltd.

<div>
 
 Vacancy: Operations Specialist / Director&rsquo;s assistant
 
 
 
 
 
 Benefits:
 
 <ul>
 <li>
 Gross 8000 - 10000 AED monthly salary, based on experience.
 </li>
 <li>
 22 work days paid annual leave.
 </li>
 </ul>
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 assisting the Director with a high number of events, ranging from business conferences to government forums.
 </li>
 <li>
 supporting the Director with logistical and administrative support
 </li>
 <li>
 maintaining records of all bookings e.g., venue and catering
 </li>
 <li>
 managing diaries and organising meetings and appointments
 </li>
 <li>
 booking, invoicing and arranging travel, transport and accommodation
 </li>
 <li>
 reminding the Director of important tasks and deadlines
 </li>
 <li>
 typing, compiling and preparing reports, presentations and correspondence
 </li>
 <li>
 managing databases and filing systems
 </li>
 <li>
 implementing and maintaining procedures/administrative systems
 </li>
 <li>
 liaising with staff, suppliers and clients
 </li>
 <li>
 collating and filing expenses
 </li>
 <li>
 Invoicing and contracting
 
 clients.
 
 </li>
 <li>
 UAE regulatory tasks: visas, permits, health insurance, etc.
 </li>
 <li>
 miscellaneous tasks to support the Director
 </li>
 </ul>
 
 
 
 
 Essential requirements:
 
 <ul>
 <li>
 excellent knowledge of written English
 </li>
 <li>
 experience in the Events Sector is a plus
 </li>
 <li>
 good knowledge of spoken English
 </li>
 <li>
 educated to Bachelors level, this is desirable, but not essential should the applicant have the relevant experience
 </li>
 <li>
 proven project management skills
 </li>
 <li>
 strong commercial acumen
 </li>
 <li>
 confident with all Microsoft Office packages
 </li>
 <li>
 discretion and trustworthiness: you may be party to confidential information
 </li>
 <li>
 excellent oral and written communication skills
 </li>
 <li>
 organisational skills and the ability to multitask
 </li>
 <li>
 ability to be proactive and take initiative
 </li>
 <li>
 flexibility and adaptability
 </li>
 <li>
 tact and diplomacy
 </li>
 <li>
 ability to travel internationally
 </li>
 </ul>
 
 
 
 
 Personality profile:
 
 <ul>
 <li>
 creative and used to thinking outside the box
 </li>
 <li>
 able to work independently
 </li>
 <li>
 personable and presentable
 </li>
 <li>
 eager to contribute new ideas
 </li>
 </ul>
</div>

Operations Specialist / Director's assistant

Production Resource Group

<div>Overview:
<div>
Assist the Operations Manager in the day to day running of the warehouse and service department ensuring that the Company standards, safe working practices and good housekeeping are maintained throughout all areas in the location whilst ensuring that customer requirements are fulfilled on schedule.</div><div>
The Operations and Logistics Assistant&rsquo;s responsibilities include day to day support of the technical prep team, service department. Task will include scheduling and arranging labour, asset management, inventory control and other duties as assigned by the Operations Manager.</div>
Qualifications:
<ul><li>Previous experience in the industry and knowledge of the warehouse environment necessary.</li><li>
Essential knowledge of the technical equipment.</li><li>
Excellent people and leadership management skills.</li><li>
Excellent communicator with the ability to give clear direction.</li><li>
Ability to think strategically and to convey ideas effectively to others.</li><li>
Solid decision making and planning skills with the ability to adjust priorities, decisions and actions to respond to emands and new information.</li><li>
Good knowledge of the PRG Gearhouse technical principles of operation and maintenance of equipment.</li><li>
A desire to understand and keep the customer&rsquo;s needs continually in the forefront when taking actions.</li><li>
Ability to drive improvements and lead operational improvements.</li><li>
Strong organisational and analytical skills.</li><li>
Enthusiastic, with a positive attitude.</li><li>
Ability to perform under pressure.</li><li>
Good understanding of Health and Safety working practices.</li><li>
High degree of numeracy and literacy, with a disciplined approach to attention to detail.</li><li>
A willingness to continue to learn and develop in the role.</li></ul>
Responsibilities:
<ul><li>Ensure that overall work planning and resource allocation and activities are undertaken to meet the business requirements on a daily basis.</li><li>
Manage sub hire receipts and returns, ensuring that all hires are processed and returned on time and correctly documented.</li><li>
Oversee the loading and unloading of equipment as per the carnet shipping documents.</li><li>
Preparation and collation of Commercial Invoice and Packing Lists including HS Codes for shipments moving outside Riyadh,KSA</li><li>
Track all incoming and outgoing shipments via courier/freight.</li><li>
Ensure all records and documentation are maintained to provide an effective audit trail.</li><li>
Work with departments to ensure equipment prep lists are accurate and ready for warehouse prep inc equipment availability.</li><li>
Assist the Operations team to maintain up to the minute equipment status using the Company&rsquo;s equipment software system, Winhits. This includes current stock and the asset and barcoding of all new equipment received so that it is available for rental promptly.</li><li>
Ensure staffing levels and skills available are adequate for current and forecasted operational requirements.</li><li>
Ensure all warehouse procedures are followed and kept in place.</li><li>
Assist and help manage Goods In and Out of the warehouse including the safe loading and unloading of vehicles.</li><li>
Oversee the warehouse and surrounding premises, ensuring they are kept clean and tidy and that the Company&rsquo;s Health and Safety Policy is adhered to.</li><li>
Assist and schedule the undertaking of the annual stock cycle count with operational departments. Complete reports to document the results.</li><li>
Identify efficiencies and cost savings within the operation.</li><li>
Ensure Company Health and Safety rules are maintained at all times, instigating new Health and Safety procedures where necessary.</li><li>
Identify and implement new working procedures and practices.</li><li>
Assist with the management of the PAT test system and annual testing and certification of all Company equipment.</li><li>
Ensure adherence to Company quality standards, company policy, safe working practices, sustainability, professional housekeeping and staff discipline.</li><li>
Work closely as a team with Heads of Department to discuss and resolve collective issues.</li><li>
Maintain effective communication with team members and the Managment to ensure any issues or concerns are dealt with quickly.</li><li>
Assist in scheaduling and overseeing any building maintenance required.</li></ul><div></div><div> 
Note: The above list of duties and responsibilities is not intended to be exhaustive. Employees may be required to undertake additional tasks consistent with the general profile of the role.</div></div>

Operations and Logistics Assistant (Live Events | Riyadh)

Grand Hyatt

<div>
 
 Organization- Grand Hyatt Kuwait City
 
 
 
 
 Resumo
 
 
 
 
 Qualifica&ccedil;&otilde;es
 
</div>

Apoio operacional – sem detalhes pessoais

Virtusa

<div>
 This role is focused on certificate discovery and automation.
 
 
 Additional focus will be on operational support for the Venafi Platform application. Daily operations support includes system checks, maintenance, end-user support, and problem resolution.
 
 
 Project work may also be assigned, based on the client's needs.
 
 
 Daily operations support requires interactions with Subject Matter Experts, as well as end-users at a variety of levels within the client organization.
 
 
 This team assists with registration of digital signatures and support. This team supports global sites and services making excellent written and verbal communication skills of high importance.
 
 
 Reading / research of Venafi service Research ideas on discovery and certificate placement Analyze certificate discoveries and determine placement Determine who certificate owners are Looking for automation opportunities Accept new customer requests and add them in Venafi. Review certificate requests and approve or reject. Review revocation requests and approve or reject. Consult with customers regarding certificate needs. Private versus Public certificates Which Entrust template is required Assist customer with certificate installation on various platforms Scan Venafi for duplicate Common Names to reduce Venafi license count.
 
 
 Process Entrust Code signing certificate requests in the Entrust portal. Add new domains and renew existing domains with Entrust. Monitor Venafi for error events and resolve or escalate to Tier 3. Weekly report to find Venafi policies that do not have assigned FIM groups. Monitor the Entrust license totals and alert Tier 3 when they are low. Assist with other PKI tasks such as offline CRL publishing. Perform the daily and weekly PKI checks as defined in the ADCS OSI. Help research PKI problems or issues by performing internet searches or consulting documentation. Documenting repeatable job processes. Other related duties as assigned. Assist customers with registration and use of digital signatures.
 
 
 Understanding of Public Key Infrastructure (PKI) Self-motivated and self-driven Critical thinking / logical execution Knowledge of Certificate Services Understanding of SSL certificates Basic understanding of Group Manager tools and/or how to look up security groups Strong drive for process improvements and solutions Ability to write and understand technical documentation Ability to work with and talk to customers Ability to work independently Ability to operate well in a team environment Ability to troubleshoot technology issues Fluent in English Experience with an ITSM application, preferably ServiceNow
 
 
 Experience in PKI Experience with servers / applications that require certificates Certifications in ITIL, MCSA, or any relevant products. Ability to use Internet tools for translation to enable written communication with people speaking other languages. Experience with digital signatures PowerShell scripting knowledge / experience.
</div>

Operational support

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