operational assistant

Kforce Inc

<div>
 
 Responsibilities
 
 
 
 Kforce has a client in Rockville, MD that is seeking an Operational Assistant. Responsibilities:
 
 
 <ul>
 <li>
 Assist with daily operational workflows and administrative tasks
 </li>
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 Support order lifecycle management including quotes, order processing, shipment coordination, and invoicing
 </li>
 <li>
 Track and prioritize operational tasks and project deliverables
 </li>
 <li>
 Maintain documentation for business processes and operational procedures
 </li>
 <li>
 Provide general office and administrative support as needed
 </li>
 <li>
 Assist with invoice generation and tracking
 </li>
 <li>
 Monitor accounts receivable and follow up on outstanding invoices
 </li>
 <li>
 Support purchase order verification and financial record accuracy
 </li>
 <li>
 Maintain financial data within internal systems such as QuickBooks or similar platforms
 </li>
 <li>
 Help ensure accuracy in pricing, billing, and financial documentation
 </li>
 <li>
 Assist with tracking inventory levels and conducting inventory audits
 </li>
 <li>
 Coordinate shipment preparation and verify packing slips and order details
 </li>
 <li>
 Support order staging and shipping logistics
 </li>
 <li>
 Track incoming and outgoing shipments and maintain documentation
 </li>
 <li>
 Communicate with customers regarding quotes, orders, and service requests
 </li>
 <li>
 Provide updates on order status and assist with issue resolution
 </li>
 <li>
 Maintain professional communication with clients and partners
 </li>
 <li>
 Support customer follow-ups and service coordination
 </li>
 <li>
 Maintain accurate records within spreadsheets, databases, and business systems
 </li>
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 Assist with CRM or contact database updates
 </li>
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 Perform data entry and maintain organized digital files and documentation
 </li>
 <li>
 Support system troubleshooting and process improvements when needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 1-3+ years of experience in operations, administrative support, office management, or a related role
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent attention to detail and accuracy
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
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 Ability to prioritize tasks and manage multiple responsibilities
 
 
 </li>
 </ul>
 The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
 
 
 We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability &amp; ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
 
 
 Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
 
 
 This job is not eligible for bonuses, incentives or commissions.
 
 
 Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
 
 
 By clicking &ldquo;Apply Today&rdquo; you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.
</div>

Operational Assistant

Nexus Insurance Brokers

<div><div><div><div><div><div><div><div><div><div><div><div><div><div>About the Role
We are looking for a highly organized and detail-oriented Investment Advisory Operational Assistant to support our Investment Advisory team in managing client portfolios, reporting, and operational processes.
This role plays an important part in ensuring smooth day-to-day operations, accurate portfolio reporting, and efficient coordination between consultants, clients, and internal teams.
If you enjoy working with data, supporting financial advisory teams, and being part of a fast-paced financial services environment, this role offers a great opportunity to grow within the investment advisory space.
Key Responsibilities
Investment Advisory Support<ul>
<li><ul><li>Prepare and maintain daily reporting related to client portfolios and investment advisory activities.</li>
</ul></li></ul><ul><li><ul><li>Assist in preparing client investment reports, portfolio summaries, and presentations.</li>
</ul></li></ul><ul><li><ul><li>Support the monitoring of portfolio performance and compilation of periodic reports.</li>
</ul></li></ul>Operational Coordination<ul>
<li><ul><li>Schedule and coordinate client meetings for the Investment Advisory team.</li>
</ul></li></ul><ul><li><ul><li>Maintain regular communication with NIB consultants to support the Funds Under Management (FUM) conversion process.</li>
</ul></li></ul><ul><li><ul><li>Coordinate with internal teams including Compliance, Operations, and Finance for smooth processing of investment transactions.</li>
</ul></li></ul>Data Management<ul>
<li><ul><li>Ensure accurate updating of client records and investment data within internal systems and databases.</li>
</ul></li></ul><ul><li><ul><li>Assist in preparing management dashboards and reports related to advisory performance and FUM.</li>
</ul></li></ul>Documentation &amp; Compliance<ul>
<li><ul><li>Track client documentation including onboarding forms, KYC, and investment-related paperwork.</li>
</ul></li></ul><ul><li><ul><li>Maintain proper filing and records in line with company policies and regulatory requirements.</li>
</ul></li></ul><ul><li><ul><li>Follow up with consultants and clients for pending documentation or required information.</li>
</ul></li></ul>Administrative Support<ul>
<li><ul><li>Provide operational and administrative support to the Investment Advisory leadership team.</li>
</ul></li></ul><ul><li><ul><li>Assist in managing operational issues or discrepancies in client investment records.</li>
</ul></li></ul>Requirements<ul>
<li><ul><li>Bachelor&rsquo;s degree in Finance, Business Administration, Economics, or a related field.</li>
</ul></li></ul><ul><li><ul><li>2&ndash;4 years of experience in financial services, wealth management, investment operations, or banking support roles.</li>
</ul></li></ul><ul><li><ul><li>Strong organizational and coordination skills.</li>
</ul></li></ul><ul><li><ul><li>High attention to detail and data accuracy.</li>
</ul></li></ul><ul><li><ul><li>Proficiency in Microsoft Excel and PowerPoint.</li>
</ul></li></ul><ul><li>Ability to manage multiple tasks in a fast-paced environment.</li>
</ul>
Location: Dubai, UAE
 
Department: Investment Advisory</div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div>

Investment Advisory Operational Assistant

HALA

<div>
 
 
 Who Are We
 
 
 
 
 HALA is a leading fintech player in the MENAP region that aims to redefine financial services and build the future bank of SMEs. HALA aims at empowering SMEs to start, run, and grow their businesses by providing them with cutting-edge financial and technological tools.
 
 
 
 HALA currently holds multiple entities in UAE, Saudi Arabia and Egypt (including HALA Payments and HALA Logistics) and offers solutions that enable merchants to digitize their payments as well as manage their sales and operations.
 
 
 
 Founded in 2017, HALA is currently licensed by the Saudi Arabian Central Bank.
 
 
 
 Job Summary:&nbsp;
 
 
 
 Support and manage operational risk and business continuity frameworks, identify and assess risks, monitor controls, maintain loss records, and ensure BCM/DR readiness. The role also supports audits, regulatory requirements, and promotes risk awareness across the organization.
 
 
 
 Key Responsibilities:&nbsp;
 
 
 
 
 <ul>
 <li>
 Develop and maintain&nbsp;
 
 Risk Management
 
 &nbsp;and&nbsp;
 
 Business Continuity Management (BCM)
 
 &nbsp;frameworks in line with regulatory requirements.
 </li>
 <li>
 Identify and monitor risks using&nbsp;
 
 KRIs, RCSA
 
 , and loss event tracking.
 </li>
 <li>
 Manage the&nbsp;
 
 Losses Register
 
 &nbsp;and conduct risk and impact assessments, including&nbsp;
 
 BIA
 
 .
 </li>
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 Develop, test, and maintain&nbsp;
 
 BCPs and DRPs
 
 , and coordinate BCM drills.
 </li>
 <li>
 Review contracts and develop&nbsp;
 
 risk and BCM policies and procedures
 
 .
 </li>
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 Monitor risk and BCM readiness and report key issues to senior management.
 </li>
 <li>
 Deliver&nbsp;
 
 risk and BCM awareness and training
 
 &nbsp;across the organization.
 </li>
 <li>
 Support&nbsp;
 
 regulatory reviews, audits, and inspections
 
 .
 </li>
 <li>
 5&ndash;8 years of total experience.&nbsp;
 </li>
 </ul>
 
 
 
 &nbsp;
 
 
 What We Offer You
 
 
 
 We believe you will love working at HALA!
 
 <ul>
 <li>
 We have an inclusive and diverse culture that encourages innovation and flexibility in remote, in-office, and hybrid work setups.
 </li>
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 We offer highly competitive compensation packages, including the potential for shares.
 </li>
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 We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment.
 </li>
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 Join a talented team of over 30 nationalities working in 7 countries and gain valuable experience in an exciting industry.
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 We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company.
 </li>
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 You will be given a lot of responsibility and trust.&nbsp;We believe that the best results come when the people responsible for a function are given the freedom to do what they think is best.
 </li>
 </ul>
 &nbsp;
 
 If you think you have what it takes to join a remarkable team #apply_now&nbsp;
 
 
 &nbsp;
 
</div>

Operational Risk Assistant Manager

Master Vr technical services

Job Title: Operations AssistantLocation: Dubai, UAEEmployment Type: Full-TimeJob Description:We are looking for a reliable and proactive Operations Assistant to join our team in Dubai. The ideal candidate should be organized, responsible, and capable of supporting daily operational activities while working collaboratively toward the company&rsquo;s common goals. This role requires someone who can handle tasks efficiently, demonstrate good decision-making skills, and maintain a strong sense of accountability.Key Responsibilities:Provide administrative and operational support to the teamAssist with day-to-day office operations and coordinationPrepare reports, documents, and spreadsheets using Microsoft OfficeMaintain organized records and documentationCoordinate with different departments to ensure smooth workflowSupport management with operational tasks as neededDemonstrate initiative and sound decision-making when handling tasksRequirements:Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong sense of responsibility and accountabilityGood organizational and communication skillsAbility to work independently and as part of a teamStrong attention to detail and problem-solving abilitiesImmediate joiners are highly preferredSalary: To be discussed during the interview.If you are motivated, dependable, and ready to contribute to the success of a growing team, we encourage you to apply.Job Types: Full-time, Permanent

Operations Assistant

Chemical Transfer

<div>Operations Assistant

Job Description 


Definition: Working under the supervision of the Operations Manager, the full-time Administrative Assistant oversees and manages all office procedures and other tasks as assigned by the Operations Manager. Salary is commensurate with experience. 

Status: Non-Exempt 


POSITION SUMMARY:

Under the direct supervision of the Operations Manager, this position provides operational and administrative support for the terminal. The Operations Assistant plays a key role in assisting with day-to-day operations, including coordination between dispatch, drivers, and office staff.

In addition to administrative functions such as typing, filing, and scheduling, this role supports operational workflows including record keeping, payroll assistance, tracking driver activity, coordinating logistics, and assisting with compliance-related documentation. The position requires strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.

This role interacts with drivers, customers, vendors, and internal personnel across multiple departments. Independent judgment is required to assist in prioritizing workload, identifying operational inefficiencies, and supporting improvements to procedures and processes.

Duties and Responsibilities:
<ul><li>
Assist in coordinating daily terminal operations to ensure efficient workflow between dispatch, yard, and administrative functions.</li><li>
Support Operations Manager with scheduling, tracking workloads, and monitoring daily activity.</li><li>
Maintain office calendar and assist in coordinating operational meetings and driver schedules.</li><li>
Maintain confidentiality in all aspects of company, employee, and operational information.</li><li>
Communicate with drivers, customers, vendors, and internal staff regarding operational needs.</li><li>
Answer telephones and direct calls appropriately, including dispatch-related inquiries.</li><li>
Assist with processing incoming and outgoing operational communications, including emails, logs, and reports.</li><li>
Support documentation related to driver activity, ELD tracking, compliance records, and operational logs.</li><li>
Perform clerical and operational support duties including data entry, scanning, filing, and report preparation.</li><li>
Maintain and retrieve operational documents, including driver files, load sheets, and compliance records.</li><li>
Assist with tracking and maintaining records for drivers, equipment, parking, fuel cards, and company-issued assets.</li><li>
Support coordination of office and operational services, including supplies, equipment, and facility needs.</li><li>
Prepare and modify operational reports, spreadsheets, invoices, and internal communications using Microsoft Office or other systems.</li><li>
Assist in compiling operational data for reporting, audits, and management review.</li><li>
Coordinate and assist with meetings, including safety meetings, operational briefings, and trainings.</li><li>
Assist with maintaining inventory of office and operational supplies.</li><li>
Coordinate maintenance and repair requests for office and operational equipment.</li><li>
Support dispatch and operations staff with project-based and day-to-day tasks.</li><li>
Assist with overall upkeep and organization of the terminal and office environment.</li><li>
Identify opportunities to improve workflow and support implementation of operational improvements.</li><li>
Perform other duties as assigned by the Operations Manager.</li></ul> 


Knowledge, Skills, and Abilities:

1. Computer literate. Microsoft Office Suite

2. Good writing, analytical and problem-solving skills.

3. Knowledge of principles and practices of organization, planning, records management and general administration.

4. Ability to communicate effectively.

5. Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers and facsimile machines.

6. Ability to follow oral and written instructions.

PHYSICAL DEMANDS
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Minimum Qualifications:

1. At least three (3) years experience in general office responsibilities and procedures.

2. Must be computer literate.

3. Knowledge of principles and practices of basic office management and organization.

4. Knowledge of the basic principles and practices of bookkeeping.

5. Ability to work well either alone or as part of a team.</div>

Big Rentals

<div>
 
 
 Company Description
 
 
 
 Big Rentals is a national platform that empowers independent trailer and equipment rental businesses. By offering tools to connect with customers, manage bookings, process payments, and optimize daily operations, Big Rentals simplifies business management. Created by experienced rental operators, the platform provides visibility and support for businesses at any stage, fostering growth in a competitive market. Big Rentals is purpose-built to help independent businesses thrive and adapt to changing industry demands.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time hybrid role for an Operations Assistant. The Operations Assistant will manage daily operational tasks, communicate with internal and external stakeholders, assist in improving workflows, and ensure top-level customer service. Additional responsibilities include supporting the execution of operational strategies and assisting in data management to optimize efficiency.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong skills in Operations and Operations Management
 </li>
 <li>
 Excellent Customer Service and Communication abilities
 </li>
 <li>
 Proficiency in Analytical Skills for evaluating processes and identifying improvements
 </li>
 <li>
 Ability to work independently, organize multiple tasks, and meet deadlines
 </li>
 <li>
 Experience in a remote operations role is a plus
 </li>
 <li>
 Bachelor's degree in Business, Operations, or a related field is preferred
 </li>
 </ul>
</div>

iRent Everything

<div>Job Description | Operations Assistant

Full-Time | Onsite | Nevada

Reports to: Vice President of Operations 


About Your Role

The Operations Assistant provides administrative and operational support to ensure the efficient coordination of activities across multiple projects, locations, and contracts.

In this role, you will support the Vice President of Operations and the broader operations team by assisting with scheduling, coordinating communications, tracking operational tasks, and supporting documentation across internal teams, vendors, and government stakeholders. This position helps maintain organization, visibility, and follow-through on operational priorities while supporting day-to-day operational needs.

Success in this role requires strong organizational skills, attention to detail, and the ability to support multiple operational activities in a fast-paced environment.

This role operates in a fast-paced environment where professionalism, discretion, and operational awareness are essential. The position also requires flexibility for frequent, sometimes short notice travel to support operational activities at project sites, corporate meetings, and government installations. 
What&rsquo;s a Typical Day Look Like?

No two days in this role are the same. You may begin the morning reviewing the Vice President&rsquo;s calendar to ensure meetings align with operational priorities, preparing briefing materials for leadership discussions, or coordinating travel logistics for upcoming site visits. 


Throughout the day, you may facilitate executive communications, track action items from operational meetings, and ensure internal teams remain aligned with project timelines and deliverables. You will serve as a key coordination point between departments, helping maintain visibility across projects and ensuring that operational priorities remain on track. 
Your role may also involve organizing operational documentation, coordinating communications with vendors and internal teams, and assisting with routine reporting and administrative tasks that support daily operations. You may help coordinate travel logistics, assist with meeting preparation, and track operational tasks or follow-up items to ensure projects and site activities remain organized and on schedule. Your support helps the operations team maintain visibility across ongoing work and ensures operational activities run efficiently. 
What You'll Do 
Operations Scheduling &amp; Coordination &ndash; Manage and optimize the Vice President&rsquo;s schedule to ensure alignment with operational priorities, site activities, and leadership commitments across multiple locations and time zones.

 Executive Meeting Preparation &ndash; Prepare agendas, briefing materials, and supporting documentation for executive meetings while capturing notes and ensuring timely follow-up on action items.

Operational Coordination &amp; Project Tracking - Maintain visibility across operational initiatives by tracking project milestones, deadlines, and deliverables to ensure progress and accountability across teams.

Stakeholder Communication &amp; Liaison &ndash; Serve as a key liaison between the Vice President and internal departments, vendors, contractors, and government stakeholders while managing and prioritizing incoming communications.

Travel Coordination &amp; Field Support &ndash; Plan and coordinate complex travel arrangements, including flights, lodging, transportation, and site access documentation. Accompany the Vice President on travel when operational support is required.

Documentation &amp; Executive Reporting &ndash; Prepare executive summaries, operational updates, and professional correspondence while maintaining structured documentation and organized digital files.

Vendor &amp; Operational Support &ndash; Assist with coordination of vendor communications, operational documentation flow, and administrative support related to ongoing operational initiatives.

Executive-Level Confidentiality &ndash; Handle sensitive operational and organizational information with professionalism, discretion, and confidentiality. 
What We&rsquo;re Looking For

Executive Support Experience &ndash; Prior experience supporting senior executives or operational leadership is strongly preferred.

 Operational Awareness &ndash; Ability to understand operational priorities, anticipate leadership needs, and maintain visibility across multiple initiatives.

Exceptional Organizational Skills &ndash; Strong ability to manage competing priorities, complex schedules, and multiple deadlines while maintaining accuracy and attention to detail.

Professional Communication &ndash; Outstanding written and verbal communication skills with the ability to interact professionally with executives, vendors, and government personnel.

Discretion &amp; Integrity &ndash; Demonstrated ability to manage confidential and sensitive information with professionalism and trust.

Technical Proficiency &ndash; Advanced working knowledge of Microsoft 365 tools including Outlook, Excel, Word, Teams, and SharePoint.

Adaptability &amp; Initiative &ndash; Ability to operate independently in a fast-moving environment where priorities may shift quickly.

Travel Readiness &ndash; Willingness and ability to travel frequently, including short-notice travel, to support operational requirements and field activities.

Eligibility Requirements &ndash; Ability to obtain base access credentials is required, depending on operational assignments. 
What We Offer

Competitive salary based on experience

401(k) retirement plan with employer matching

Medical, dental, and vision coverage available upon eligibility

Group life insurance coverage

Flexible PTO policy and paid holidays

Opportunities for professional growth and development within a rapidly growing organization 
Equal Opportunity

We are committed to providing equal employment opportunities (EEO) to all candidates without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws. 


Important Note 
Applicants must be authorized to work in the United States. Employment eligibility will be verified in accordance with applicable federal laws and regulations.</div>

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