operational support

Robert Half

<div>JOB REQUISITION
Operational Support Lead [C]
LOCATION
CA SANTA BARBARA
JOB DESCRIPTION
Robert Half is seeking an Operational Support Lead Administrator to join our Operational Support team to support a team of in person and remote talent solutions professionals that focus on placing candidates at client companies on a temporary or permanent basis. The Operational Support team plays a vital role in our Talent Solutions operations.
Who we are and what we do:
Robert Half is the world&rsquo;s first and largest specialized talent solutions and business consulting firm. Our mission is to positively change people's lives by finding them a rewarding job and to assist businesses in locating the talent they need to succeed.
Robert Half is widely recognized and respected in our industry, and we are known as an innovator. Our investments in advanced AI and other technologies allow us to adapt quickly to a new marketplace, where remote and hybrid work have become commonplace. But it takes outstanding people to fully address the talent needs of our clients by providing them with the very best available job candidates.
We foster a positive, inclusive work environment. We are a socially responsible corporate citizen, and we support our communities, whether we&rsquo;re volunteering our time or donating to deserving causes. Equally important, our organizational culture includes treating each other with respect and embracing inclusion. We help employees thrive and feel valued and fulfilled in their roles.
Join our community as an Operational Support Lead Administrator and advance your career as you help us shape our future.
The typical salary range for this position is $45,000 to $60,000. The salary is negotiable depending upon experience.
What you will receive:
We want to fuel your career as an Operational Support Lead Administrator. Here&rsquo;s what we offer you:<ul><li>
Attractive compensation and benefits
</li><li>Physical, mental, and financial wellness support</li><li>
Hybrid working options</li><li>
Industry-leading training programs and tailored career development
</li><li>Investment in AI and other technology to enable your success
</li><li>Individual and team rewards and recognition
</li><li>Potential in-country and worldwide career mobility
</li></ul>What you will do:
As well as providing support to talent solutions professionals, you will be a resource for client and candidate inquiries, technology initiatives, and various reporting and revenue generating support activities. In this role, you will be a part of a team that can change people&rsquo;s lives by assisting them in finding job opportunities they may have otherwise not found on their own.
Together with your colleagues, you will be responsible for adherence to company compliance guidelines in all aspects of local operations through the hiring experience from start to finish.
You will contribute by:<ul><li>
Providing primary support to the Branch Director</li><li>
Onboarding new employees and processing employee terminations</li><li>
Preparing, sending, and monitoring candidate pre-placement and on-boarding documents for completion and compliance</li><li>
Entering candidate information into internal database system</li><li>
Tracking and managing candidate time sheet entry, preparing payroll/billing adjustments, and assisting with candidate unemployment claims.</li><li>
Reviewing and submitting invoices, following budgetary guidelines</li><li>
Managing inventory of all office supplies, office equipment and postage</li><li>
Acting as point of contact for property management, real estate, and vendors</li><li>
Liaising with District team for projects and reporting</li><li>
Supporting revenue generating activities</li><li>
Assisting in lead generation, job posting and reporting processes</li><li>
Aiding in various marketing efforts (calls, emails, etc.)</li><li>
Helping, as needed, with candidate sourcing and resume review</li></ul>
Who you are:
You have a passion for what you do and a desire to become better at it.
You enjoy working in partnership with your colleagues and want to pursue a career in a consultative and solution orientated business.
You take advantage of learning opportunities to develop your career.
You are a critical thinker who can make quick decisions to find the best outcome for all involved.
You love to win and enjoy working in a results-oriented environment.
What you will bring to the role as an Operational Support Lead Administrator:<ul><li>
A naturally inquisitive approach and an appreciation for diverse perspectives</li><li>
A desire to work in a collaborative environment</li><li>
An ethical mindset</li><li>
An eagerness to embrace and learn new technologies</li><li>
The ability to adapt to an evolving organization</li><li>
Strong interpersonal and communication skills</li><li>
Experience building cross-department relationships</li><li>
High School Diploma or equivalent required with 2+ years college preferred</li><li>
3+ years&rsquo; experience working in an administrative position with heavy customer contact</li><li>
Ability to take initiative, be self-directed and work with limited supervision</li><li>
Ability to work with and troubleshoot technical issues both in-person and remotely</li><li>
Working knowledge of database entry and reporting</li><li>
Intermediate knowledge of MS Office and proficiency in Excel/Word/One Note required</li><li>
Salesforce experience preferred</li></ul>
Location:
This role currently supports office(s) in Santa Barbara, CA. Your manager will coordinate with you to determine a work schedule that involves working a combination of in-office and remote work based upon business needs. You will be provided the technology necessary to help succeed in both remote and in-person at one of our branch locations.
Action / Next steps:
Sound good? If you think it&rsquo;s worth having a chat with us, let&rsquo;s talk about the potential to align your professional, financial, and personal aspirations with a business that works hard to keep you motivated and feeling valued every day.
Robert Half is committed to creating an inclusive culture and believes in diversity of thought and perspective.
We understand the value of characteristics that make every individual unique.
We are dedicated to having a workforce that reflects and represents our customers.
Top Reasons to Work for Robert Half:
<ul><li>EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER &ndash; For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.</li><li>
PERFORMANCE = REWARD &ndash; Benefits are available to contract/temporary professionals, including medical, vision, and dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.</li><li>
UPWARD MOBILITY &ndash; With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
</li><li>TOOLS FOR SUCCESS &ndash; We provide world-class training, client relationship management tools and advanced technology to help you succeed.
</li><li>RESPECTED WORLDWIDE &ndash; Robert Half has appeared on FORTUNE magazine&rsquo;s list of &ldquo;Most Admired Companies&rdquo; since 1998, as well as numerous &ldquo;Best Places to Work&rdquo; lists around the world.</li><li>
OUTSTANDING CORPORATE RESPONSIBILITY &ndash; We believe in an &ldquo;Ethics First&rdquo; philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half&rsquo;s Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility.</li></ul>
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.
In your email please include the following:<ul><li>
The specific accommodation requested to complete the employment application.</li><li>
The location(s) (city, state) to which you would like to apply.</li></ul>
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
JOB LOCATION
CA SANTA BARBARA</div>

Operational Support Lead [C]

<div>JOB REQUISITION
Operational Support Administrator (Boston)
LOCATION
MA BOSTON
JOB DESCRIPTION
Robert Half is seeking an Operational Support Administrator to join our Operational Support team to support a team of in person and remote talent solutions professionals that focus on placing candidates at client companies on a temporary or permanent basis. The Operational Support team is the backbone of our Talent Solutions operations.
Who we are and what we do:
Robert Half is the world&rsquo;s first and largest specialized talent solutions and business consulting firm. Our mission is to positively change people's lives by finding them a rewarding job and to assist businesses in locating the talent they need to succeed.
Robert Half is widely recognized and respected in our industry, and we are known as an innovator. Our investments in advanced AI and other technologies allow us to adapt quickly to a new marketplace, where remote and hybrid work have become commonplace. But it takes outstanding people to fully address the talent needs of our clients by providing them with the very best available job candidates.
We foster a positive, inclusive work environment. We are a socially responsible corporate citizen, and we support our communities, whether we&rsquo;re volunteering our time or donating to deserving causes. Equally important, our organizational culture includes treating each other with respect and embracing inclusion. We help employees thrive and feel valued and fulfilled in their roles.
Join our community as an Operational Support Administrator and advance your career as you help us shape our future.
What you will receive:
We want to fuel your career as an Operational Support Administrator. Here&rsquo;s what we offer you:<ul><li>
Attractive compensation and benefits
</li><li>Physical, mental, and financial wellness support</li><li>
Hybrid working options</li><li>
Industry-leading training programs and tailored career development
</li><li>Investment in AI and other technology to enable your success
</li><li>Individual and team rewards and recognition
</li><li>Potential in-country and worldwide career mobility
</li></ul>What you will do:
As well as providing support to talent solutions professionals, you will provide assistance in candidate record keeping, reporting, and revenue development activities. In this role, you will be a part of a team that can change people&rsquo;s lives by assisting them in finding job opportunities they may have otherwise not found on their own.
Together with your colleagues, you will be responsible for adherence to company compliance guidelines in all aspects of local operations through the hiring experience from start to finish.
You will contribute by:<ul><li>
Supporting revenue generating activities</li><li>
Assisting in lead generation job posting and reporting processes</li><li>
Aiding in various marketing efforts (calls, emails, etc.)</li><li>
As needed, helping with candidate sourcing and resume review</li><li>
Preparing, sending and monitoring candidate pre-placement and on-boarding documents for completion and compliance</li><li>
Entering candidate information into internal database system</li><li>
Tracking and managing candidate time sheet entry, preparing payroll/billing adjustments, and assisting with candidate unemployment claims.</li></ul>
Who you are:
You have a passion for what you do and a desire to become better at it.
You enjoy working in partnership with your colleagues and want to pursue a career in a consultative and solution orientated business.
You take advantage of learning opportunities to develop your career.
You are a critical thinker who can make quick decisions to find the best outcome for all involved.
You love to win and enjoy working in a results-oriented environment.
What you will bring to the role as an Operational Support Administrator:<ul><li>
A naturally inquisitive approach and an appreciation for diverse perspectives</li><li>
A desire to work in a collaborative environment</li><li>
An ethical mindset</li><li>
An eagerness to embrace and learn new technologies</li><li>
The ability to adapt to an evolving organization</li><li>
Strong interpersonal and communication skills</li><li>
Experience building cross-department relationships</li><li>
2+ years&rsquo; experience working in an administrative position with heavy customer contact</li><li>
Ability to work with and troubleshoot technical issues both in-person and remotely</li><li>
Working knowledge of database entry and reporting</li><li>
MS Office skills and preferably Salesforce experience</li></ul>
Location:
This role currently supports office(s) in . Your manager will coordinate with you to determine a work schedule that involves working a combination of in-office and remote work based upon business needs. You will be provided the technology necessary to help succeed in both remote and in-person at one of our branch locations.
Action / Next steps:
Sound good? If you think it&rsquo;s worth having a chat with us, let&rsquo;s talk about the potential to align your professional, financial, and personal aspirations with a business that works hard to keep you motivated and feeling valued every day.
Robert Half is committed to creating an inclusive culture and believes in diversity of thought and perspective.
We understand the value of characteristics that make every individual unique.
We are dedicated to having a workforce that reflects and represents our customers.
Salary: The typical salary range for this position is $45,000 to $55,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
Top Reasons to Work for Robert Half:<ul><li>
EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER &ndash; For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.</li><li>
PERFORMANCE = REWARD &ndash; We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com.</li><li>
UPWARD MOBILITY &ndash; With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.</li><li>
TOOLS FOR SUCCESS &ndash; We provide world-class training, client relationship management tools and advanced technology to help you succeed.</li><li>
RESPECTED WORLDWIDE &ndash; Robert Half has appeared on FORTUNE magazine&rsquo;s list of &ldquo;Most Admired Companies&rdquo; since 1998, as well as numerous &ldquo;Best Places to Work&rdquo; lists around the world.</li><li>
OUTSTANDING CORPORATE RESPONSIBILITY &ndash; We believe in an &ldquo;Ethics First&rdquo; philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half&rsquo;s Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility.</li></ul>
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.
In your email please include the following:<ul><li>
The specific accommodation requested to complete the employment application.</li><li>
The location(s) (city, state) to which you would like to apply.</li></ul>
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
JOB LOCATION
MA BOSTON</div>

Operational Support Administrator (Boston)

MAPFRE Insurance

<div><div>Schedule is Monday through Friday, 7:30 a.m. - 4:00 p.m. or 8:00 a.m. - 4:30 p.m.</div> 
<div></div>
<div>
This position has a 90 day, on-site training period along with advancement opportunities after your first year.</div> 
<div></div>
<div>
Come join our Insurance Operations team! We&rsquo;re looking for a highly organized individual who thrives in a fast‑paced environment and is eager to contribute to the daily success of the team. If you enjoy meaningful work that keeps everything running smoothly behind the scenes, this is a great fit.</div> 
<div></div>
<div>
Summary</div> 
<div></div>
<div>
Review, verify and process incoming insurance related documentation. Job tasks provide support to all areas of Insurance Operations.</div> 
<div></div>
<div>
Responsibilities</div> 
<div></div>
<ul>
<li>Process and deliver correspondence to intended party for Claims and Underwriting</li>
<li>Index documents received electronically and scanned documents</li>
<li>Utilize existing unit and company policies and procedures to complete all assigned functions correctly and efficiently within stated deadlines</li>
<li>Process Merit Rating Board Hearing Lists and Claim print requests</li>
<li>Process various data entry functions and clerical support</li>
<li>Verify accuracy of independent vendor bills in preparation for payment by Accounts Payable</li>
<li>Print and mail letters, brochures, certified mail, agency mail, Partner Select forms, manual checks and transcribe various recordings of interviews, E-letters, memos, reports, and form letters</li>
<li>Process Auto Injury Solutions No Match/Exception reports/letters and update the medical bill log</li>
<li>Respond quickly and independently to lobby visitor concerns</li></ul> 
<div></div>
<div>
Skills and Abilities</div> 
<div></div>
<ul>
<li>Strong organization and prioritization skills</li>
<li>Effective verbal and written communication skills</li>
<li>Ability to work in a fast-paced environment with minimal supervision</li>
<li>Must have strong PC skills for recordkeeping and research and strong working knowledge of Microsoft Office</li>
<li>Ability to interact well with others in a team environment</li>
<li>Working knowledge of several types of office equipment i.e.: scanners, photocopiers and the ability to use external vendors file online tools</li>
<li>Knowledge of automated inventory systems, alphanumeric cataloging and basic purchase order creation preferred</li>
<li>Basic math skills</li></ul> 
<div></div>
<div>
Qualifications</div> 
<div></div>
<ul>
<li>High school diploma or equivalent</li>
<li>Previous experience in a customer service position helpful</li></ul> 

<h2 class="jobSectionHeader">
Why Mapfre?</h2> 


As a global insurance leader with a strong local presence, we offer more than a job &mdash; we provide a purpose-driven career where your growth, well-being, and impact truly matter. 


Purpose &amp; Culture: Join a company built on trust, collaboration, and inclusion. Our values guide everything we do, creating a workplace where people feel respected and empowered. 


Comprehensive Benefits: Enjoy competitive health coverage, retirement plans, paid time off, flexible work options, and lifestyle perks like employee discounts. 


Career Growth: Advance your skills through tuition reimbursement, leadership programs, and internal mobility opportunities. Your development is our priority. 


Social Responsibility: Contribute to meaningful initiatives through Fundaci&oacute;n Mapfre, supporting communities and sustainability worldwide.

#MAPFRE123 


Pay Philosophy: The typical starting salary range for this role is determined by several factors including skills, experience, education, certifications, and location. Some roles at Mapfre are eligible for commission and/or bonus earnings, in addition to salary, calculated based upon factors set forth in the compensation plan for the role. 


Salary Range $18.00 - $20.00 per hour 


If you require an accommodation for a disability so that you may participate in the selection process, you are encouraged to contact the Mapfre Insurance Talent Acquisition team at talentacquisition@mapfreusa.com. 


We are proud to be an equal opportunity employer.</div>

Operational Support Services Rep

Whistle Express Car Wash

<div>Key Responsibilities: Team Development &amp; Support Assist in onboarding new team members, ensuring they understand company values, site procedures, and role expectations. Provide guidance and support to team members as needed to help them improve and succeed. Support scheduling and shift management to ensure adequate staffing and fair team workload. Promote a positive team culture by recognizing achievements, encouraging collaboration, and addressing conflicts promptly. Help identify training needs and coordinate development opportunities to enhance team capabilities and engagement. Customer Experience Greet customers warmly and ensure they feel welcomed and valued at every visit. Answer customer questions about services, membership options, and promotions clearly and courteously. Address and resolve customer concerns or issues promptly, escalating to the Site Leader when necessary. Promote unlimited wash memberships and other services to enhance customer engagement and retention. Monitor the site for opportunities to improve customer experience, providing feedback or suggestions to the Site Leader. Operational Excellence Check equipment daily to ensure proper functionality and report any issues to the Site Leader. Support site safety by following protocols and helping team members maintain safe work practices. Assist with routine cleaning and maintenance to uphold quality standard. Monitor inventory levels of supplies and communicate needs to the Site Leader for restocking. Help identify operational challenges and suggest improvements to keep daily operations running smoothly. Sales Support Promote unlimited wash memberships and other services to customers during their visit. Assist in upselling additional services or products to help achieve site sales goals. Support the implementation of site promotions and marketing initiatives. Track sales activity and provide feedback to the Site Leader on opportunities to increase revenue. Problem-Solving and Decision Making Respond to customer concerns and questions, escalating to the Site Leader when necessary. Identify operational issues as they arise and suggest practical solutions to maintain smooth site operations. Make quick, informed decisions to keep daily operations on track and minimize disruptions. Collaborate with team members to address challenges and improve overall site performance. #LI-DNI
If you&rsquo;re ready to take the wheel and drive performance across a growing territory, we want to hear from you.</div>

Assistant Site Manager

Supply Chain Services

Key Responsibilities<ul><li>Support daily operational and routine departmental tasks</li><li>Manage high‑volume workloads while meeting deadlines</li><li>Maintain accuracy, attention to detail, and proper records</li><li>Complete and submit documentation within assigned timelines</li><li>Support client relationship management professionally</li><li>Adapt to changing operational requirements</li><li>Communicate clearly via email, phone, and digital platforms</li><li>Organize tasks to meet customer expectations and timelines</li><li>Own client inquiries and complaints through resolution</li><li>Identify and resolve discrepancies promptly</li><li>Maintain positive cross‑functional working relationships</li><li>Work independently with minimal supervision</li></ul>Skills &amp; Competencies<ul><li>Strong written and verbal communication skills</li><li>Excellent organizational and documentation abilities</li><li>High accuracy and attention to detail</li><li>Customer‑service‑focused with strong follow‑up</li><li>Proficient in MS Excel and general computer applications</li><li>Ability to perform under pressure and manage priorities</li></ul>Schedule &amp; Requirements<ul><li>Schedule: 4 Days On / 4 Days Off</li><li>Shift Timing: 9:30 PM &ndash; 9:30 AM (as per operational needs)</li><li>Holidays: UK holidays only</li><li>Education: Graduate</li><li>Experience: Minimum 2 years in a similar role</li><li>Other: Fluency in English (mandatory), strong MS Excel skills, sound commercial sense</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs80,000.00 per monthApplication Question(s):<ul><li>Do you live in Bahria Town Karachi? please share complete address</li><li>Your salary expectations and what would be the expected time frame for joining your services ?</li><li>Can you work at night shift?</li></ul>Work Location: In person

Office Operations Executive (Night Shift) – Bahria Town Karachi

SIGMATECH

<div>Job Description: 
About Our Organization
The Office of the Deputy Assistant Secretary of the Army for Defense Exports and Cooperation (DASA DE&amp;C) manages the Army's Security Assistance and Armaments Cooperation programs that engage allies and partners across the full spectrum of Army acquisition to achieve force dominance. We lead the U.S. Army Security Assistance Enterprise (ASAE), providing leadership, resource management and policy oversight. We build the capabilities of allies and partners, strengthen relationships with our foreign partners, and strengthen the U.S. industrial base.
Position Overview
As an Associate Operations Support Specialist you will provide foundational organizational and administrative support to the directorate, ensuring the seamless execution of daily activities. This position is responsible for managing the directorate's operational tempo, including coordinating meetings, tracking internal and external taskers, and handling key logistics such as travel, office supplies, and personnel onboarding. The ideal candidate is a highly organized and proactive professional with experience supporting senior leaders, capable of managing multiple priorities to ensure the directorate is postured for success
Core Duties and Responsibilities
Organizational and Meeting Support<ul><li>
Provide comprehensive coordination and logistical support for all directorate meetings, including internal sessions, interagency engagements, and meetings with international partners.</li><li>
Manage the scheduling of meetings, preparation of conference rooms, and operation of equipment (e.g., VTC, classified/unclassified AV systems) for hybrid and in-person engagements.</li><li>
Compile, format, and distribute meeting notes and action items within 24 hours of meeting conclusion, as directed by government personnel.</li><li>
Deconflict and synchronize organizational calendars across DASA DE&amp;C and with external stakeholders, identifying potential scheduling issues for government resolution to ensure senior leader availability for critical engagements.</li><li>
Serve as a primary point of contact for the directorate, managing correspondence and coordinating visitor access and support as needed.</li></ul>
Task and Information Management<ul><li>
Serve as the directorate's lead for tracking all internal and external taskers using the Army Enterprise Task Management Software Solution (ETMS2), providing status updates, reports, and alerts to government personnel to ensure all deadlines are met.</li><li>
Prepare and consolidate recurring reports, such as Weekly Activity Reports (WARs) and other status updates, for directorate leadership.</li><li>
Manage the directorate's information repositories (e.g., SharePoint, shared drives), ensuring documents are properly stored, organized, and accessible to the team.</li></ul>
Administrative and Logistical Support<ul><li>
Coordinate all travel for directorate personnel using the Defense Travel System (DTS), including preparing authorizations and processing vouchers.</li><li>
Compile and prepare trip books and read-ahead materials for senior leader travel and key engagements.</li><li>
Manage the onboarding and offboarding process for all directorate personnel, including coordinating for accounts, equipment, and access, and maintaining recall and personnel rosters.</li><li>
Oversee office logistics, including managing office supply inventory, placing orders, coordinating for IT and facilities support, and ensuring the operational readiness of all office equipment.</li></ul> 

Experience and Skills:
Essential Requirements
Security Clearance: Must possess and maintain an active SECRET security clearance.
Education:<ul><li>
A Bachelor's degree from an accredited university is required. A degree in Business Administration, Management, Communications, or a related field is preferred.</li></ul>
Experience &amp; Skills:<ul><li>
A minimum of 3 years of professional experience in an operational support, executive assistant, or administrative management role.</li><li>
Demonstrated experience supporting senior-level military (O-5/O-6) or civilian (GS-14/GS-15) leaders in a fast-paced environment is highly required.</li><li>
Experience with the Defense Travel System (DTS) and the Army Enterprise Task Management Software Solution (ETMS2) or similar formal tasking systems is highly preferred.</li><li>
Expert-level proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Adobe Acrobat.</li><li>
Exceptional organizational, time-management, and multitasking skills with a high degree of attention to detail.</li><li>
Excellent written and verbal communication skills, with the ability to professionally interact with senior leaders, U.S. interagency partners, and foreign officials.</li><li>
Must be a proactive problem-solver, capable of working independently with minimal supervision on recurring tasks.</li></ul>
Work Environment
Location: Arlington, VA
Travel: Less than 5% travel may be required.
Schedule/Location: This is a full-time, on-site position. No remote work is offered.
Collaboration: The candidate will be expected to work closely with all members of the directorate and serve as a key integration point for administrative and operational matters. Regardless of physical location, all team members are required to maintain a full virtual presence and actively participate in team meetings, discussions, and collaborative efforts via MS Teams, or other collaborative applications as directed during core business hours. 
From: Sigmatech, Inc.</div>

Associate Operations Support Specialist (Operations Coordinator)

Qatar Chemical Company

<div>
 
 
 Job Purpose
 
 
 
 Provide high level Operational support to CCO including preparing statistical reports, handling information requests, and manage executives' schedules, calendars, and appointments including preparation of correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
 
 
 Assist Lead Commercial Governance &amp; Support in continuous improvement initiatives, coordinating and compiling updates on value initiatives, key performance indicators and adherence to Commercial Governance standards/processes.
 
 
 In addition, work as a focal point to Commercial Team and serve internal customers by answering their queries and processing their requests on a timely manner. Arrange, create, edit and proofread correspondence and reports and prepare a range of documents.
 
 
 
 
 
 
 
 Accountabilitie
 
 
 
 
 sHigh Level Operational Suppor
 
 
 <ul>
 <li>
 tOrganize, maintain CCO files of correspondence, records, forms, applications etc., following up on pending matters
 </li>
 <li>
 .Prepare documents, forms, applications etc. based on requests received from Departments
 </li>
 <li>
 .Read and analyse incoming e-mails, faxes, memos, submissions, and reports in order to determine their significance and plan their distribution and action
 </li>
 <li>
 .Produce a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics, and spread sheets
 </li>
 <li>
 .Screen telephone calls, letters, and/or visitors, answers routine questions, and furnishes information, when possible
 </li>
 <li>
 .Route or answers routine correspondence not requiring CCO&rsquo;s attention
 </li>
 <li>
 .Make travel arrangements and process expense claims for CCO, Strategic Procurement Manager and Procurement Operations Manager
 </li>
 <li>
 .Organize and publish the Group messages on behalf of the CCO
 </li>
 <li>
 .Receive and respond to incoming inquiries for the CCO and the Group when required
 </li>
 <li>
 .Screen and proofread incoming correspondence and communication to determine the urgency/importance
 </li>
 <li>
 .Provide full support to Procurement Operations Manager and Strategic Procurement Manager on their day-to-day requirements
 </li>
 <li>
 .Support all employees in Strategic Department &amp; Procurement Operations Department, Material Warehouse and Business services for gate passes, Developee trainings, IT support, schedule meetings, document approval, stationary, handle business card requests, follow up on completing their trainings, camera permits for Material Warehouse, coordinate for reallocation of offices, submit furniture requests and name plates
 </li>
 <li>
 .Create SES &amp; PRs, upload SOW for Commercial, Strategic Procurement department, Procurement Operations Department Dept PR allocations for Procurement section
 </li>
 <li>
 .Respond to queries from external parties both inside and outside Qatar related to Q-Chem products and provide them the contact details for sales/purchasing
 </li>
 <li>
 .Handle DHL AWB to courier documents/Materials from Amwal tower
 </li>
 <li>
 .Extend support to mobilize Contractors for Procurement Operations department and Strategic Procurement department
 </li>
 <li>
 .Coordinate with Woqod monthly for Diesel and Petrol prices
 </li>
 </ul>
 
 
 .Commercial Governance &amp; Suppor
 
 
 <ul>
 <li>
 tCoordinate with the value initiative owners to update the progress on each initiative for presentation to Commercial Leadership
 </li>
 <li>
 .Regularly update value initiative Master record for each of the Category teams
 </li>
 <li>
 .Maintain central record of End Use Certificates signed by Q-Chem Commercial
 </li>
 <li>
 .Assist Lead Commercial Governance &amp; Support on Sanctions Screening of suppliers, ERM, CRM, ESG initiatives, digitalization journey in Commercial and tracking progress on Corporate Objectives related to Commercial Group
 </li>
 <li>
 .Assist Lead Commercial Governance &amp; Support on Category Performance monitoring and reporting
 </li>
 <li>
 .Liaise with RIM Group for periodic reporting of the relevant Strategic Procurement and Procurement Operations Departments&rsquo; KBDs
 </li>
 <li>
 .Assist Lead Commercial Governance &amp; Support in the relevant coordination and correspondences with shareholders, sister companies, and QatarEnergy Tawteen leadership
 </li>
 <li>
 .Assist Lead Commercial Governance &amp; Support and liaise with L&amp;D team for Commercial Group required trainings programs
 </li>
 </ul>
 
 
 .Meetings and Calenda
 
 
 <ul>
 <li>
 rOrganise and schedule meetings, appointments, and bookings
 </li>
 <li>
 .Remind attendees of forth-coming meetings and prepare meeting agenda
 </li>
 <li>
 .Arrange meeting facilities, take minutes of meeting, assuring secretarial follow through
 </li>
 <li>
 .Prepare management weekly meetings, KPI&rsquo;s scorecards and others as requested
 </li>
 </ul>
 
 
 .Record Keepin
 
 
 <ul>
 <li>
 gMaintain office files and records in accordance with internal procedures
 </li>
 <li>
 .Maintain CCO filling of highly confidential documents for Chief reference
 </li>
 <li>
 .Maintain a record keeping matrix and keep it updated to meet Group&rsquo;s criteri
 </li>
 </ul>
 
 
 aCustomer Servic
 
 
 <ul>
 <li>
 eOrganize and expedite flow of work through CCO office and initiate follow-up action
 </li>
 <li>
 .Receive and screen internal customers and their calls
 </li>
 <li>
 .Answer employees' queries in a timely and professional manne
 </li>
 </ul>
 
 
 rPolicies, Systems, Processes &amp; Procedure
 
 
 <ul>
 <li>
 sContribute to the identification of opportunities for the continuous improvement of systems, processes and practices in order to increase productivity and operational efficiency
 </li>
 <li>
 .Implement all relevant Section&rsquo;s policies, processes, procedures and instructions so that work is carried out in a controlled and consistent manner
 </li>
 </ul>
 
 
 .Quality, Health, Security, Safety and Environmen
 
 
 <ul>
 <li>
 tEnsure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Section to guarantee employee safety and delivery of high-quality products/services
 </li>
 </ul>
 
 
 .Reportin
 
 
 <ul>
 <li>
 gContribute to the preparation of timely and accurate reports to meet departmental requirements, policies and standards
 </li>
 </ul>
 
 
 .Qatarizatio
 
 
 <ul>
 <li>
 nContribute to the development of Qatari employees. This accountability is applicable to expatriate employees only
 </li>
 </ul>
 
 
 
 
 
 .
 
 Qualifications &amp; Experien
 
 
 
 
 ceEducati
 
 
 
 
 onRequire
 
 d : Bachelor's Degree in any discipli
 
 
 
 
 
 
 ne
 
 Experie
 
 
 
 
 nceRequi
 
 red: 3-5 years of experience in Oil and Gas/Petrochemical Indust
 
 
 
 ry.Prefer
 
 red : 2 years at a professional level in Procureme
 
 
 
 
 
 
 nt.
 
 Other Job Specific Requirements and/or Vocational Accreditat
 
 
 <ul>
 <li>
 ionsMS Of
 </li>
 <li>
 ficeGood communication sk
 </li>
 <li>
 illsKnowledge on SAP (Esp. Reporting and Analyt
 </li>
 <li>
 ics)Internet applications (e.g. online travel bookings, airplane ticketing and other means of transportat
 </li>
 <li>
 ion)Fax, Copier, and other office mach
 </li>
 </ul>
 
 
 
 ines
</div>

Senior Commercial Coordinator

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