operational support specialist

KABOB CLOUD INC.

Job Overview KABOB Cloud is a global provider of cloud-based Software as a Service (SaaS) solutions for more than 500 customers ranging in size from McDonald&rsquo;s, Sephora and Ikea to small mom and pop retail shops.We are seeking a detail-oriented, proactive, self-starter to serve as a part-time IT &amp; Operational Support Specialist to join our growing dynamic team. The ideal candidate will play a crucial role in optimizing our supply chain &amp; operational processes, ensuring efficient inventory management, and contributing to overall operational excellence. This position requires a strong understanding of supply chain management principles and the ability to leverage various systems for process improvement.Responsibilities<ul><li>Configuration of computer systems to include installation of software, configuration of system settings, and testing prior to shipment to customer</li><li>Negotiation with vendors of IT equipment and services.</li><li>Manage and oversee supply chain operations, ensuring timely delivery of products and materials.</li><li>Utilize systems for inventory management and reporting.</li><li>Maintain accurate records of inventory levels, shipments, and supplier performance.</li><li>Conduct regular analysis of supply chain processes to identify areas for improvement.</li><li>Collaborate with cross-functional teams to align supply chain strategies with business objectives.</li><li>Other duties as may be assigned from time-to-time.</li></ul>Experience<ul><li>Proven experience in Information System Integrator&lsquo;s supply chain management or related fields.</li><li>Familiarity with Windows and Linux operating systems highly desirable.</li><li>Familiarity with ERP Systems, and other relevant systems is highly desirable.</li><li>Knowledge of basic IT administration and troubleshooting skills preferred.</li><li>Strong analytical skills with a focus on process improvement and inventory management.</li><li>Excellent communication skills, both written and verbal, with the ability to work collaboratively in a team environment.</li><li>Be able to speak in Chinese (Mandarin) to interface with Asia-based customers.</li><li>A degree in Supply Chain Management, Business Administration, or a related field is advantageous.</li><li>Must have your own reliable transportation for periodic commuting to office/customer locations in Greater LA area</li></ul>Work Location: Hybrid remote and Ontario, CA 91761 (local candidates only)Job Type: Part-timePay: From $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li></ul>Work Location: Hybrid remote in Ontario, CA 91761

Part-time IT Technician & Operations Specialist

SkyBridge Tactical, LLC

<div>
 SkyBridge Tactical is a Prime Contractor for the J7 Operations contract and a Service Disabled Veteran Owned Small Business (SDVOSB) headquartered in Tampa, FL, founded in 2008 to support our customers&rsquo; global security, operational and training needs, focusing on mission success in most challenging environments. SBT current contracts address U.S. Department of Defense (DOD) and U.S. Department of State (DOS) demand for highly skilled professionals to solve problems in the interest of national security.
 
 
 
 J7 Operational Contract Support Integration Cell (OCSIC) Specialist
 
 
 
 
 Position Summary
 
 
 
 The J7 Operational Contract Support Integration Cell (OCSIC) Specialist provides contract and acquisition-related support within an operational staff environment. This position helps develop, coordinate, track, and manage contract requirement packages in support of mission needs. The ideal candidate understands how to work across staff sections, contracting offices, funding stakeholders, and supported units to move requirements from concept through award, performance, and closeout.
 
 
 This role is best suited for someone with a strong background in DoD contracting, acquisition, logistics, or operational support, especially in contingency or expeditionary environments.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Review, research, and support development of operational requirements packages
 </li>
 <li>
 Prepare and submit requirement packages for staffing through contract review boards, working groups, and approval channels
 </li>
 <li>
 Develop and route contract documentation through paperless file systems or other designated contract management tools
 </li>
 <li>
 Track contract actions across the full lifecycle, from requirements development through award, performance, and divestment or closeout
 </li>
 <li>
 Coordinate with end users, staff elements, funding offices, contracting offices, vendors, and property personnel to support contract execution
 </li>
 <li>
 Respond to and help coordinate requests for information related to acquisition and contract actions
 </li>
 <li>
 Support delivery coordination and accountability efforts with supported units, vendors, and warehouse or storage locations
 </li>
 <li>
 Assist with preparation, review, and revision of acquisition support documents such as PWSs, SOWs, QASPs, IGCEs, and related approval or justification packages
 </li>
 <li>
 Maintain visibility on payment and purchasing methods that may impact procurement planning and execution, including GPC, EFT, and cash-based processes where applicable
 </li>
 <li>
 Prepare status updates, briefings, and recurring reports for leadership and supported organizations
 </li>
 <li>
 Support OCS-related boards, working groups, trackers, and reporting requirements across multiple stakeholders
 
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Minimum of 4 years of experience in contracting, acquisition, logistics, or a related field
 </li>
 <li>
 Recent direct experience supporting U.S. Government or Department of Defense contracting efforts
 </li>
 <li>
 Familiarity with contingency contracting, operational support, or staff-level coordination in a mission-focused environment
 </li>
 <li>
 Experience drafting, reviewing, or supporting acquisition documentation and requirement packages
 </li>
 <li>
 Ability to coordinate across multiple offices and functional teams in a fast-paced environment
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency with Microsoft Office tools and contract/action tracking systems
 
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 DAWIA Level II certification in Contracting
 </li>
 <li>
 APDP Level II certification in Contracting
 </li>
 <li>
 FAC-C certification
 </li>
 <li>
 CFCM, CPCM, CCMA, or similar contracting certification
 </li>
 <li>
 Prior experience as a Contract Specialist or in a comparable contracting role
 </li>
 <li>
 Familiarity with Joint Publication 4-10, Operational Contract Support
 </li>
 <li>
 Experience supporting review boards, service approval packages, and requirements validation processes
 </li>
 <li>
 Background comparable to GS-1102 or related civilian series, or equivalent military occupational specialty
 
 
 
 </li>
 </ul>
 
 Desired Backgrounds
 
 
 
 Candidates with experience in one or more of the following areas are highly valued:
 
 
 
 Contracting / Acquisition
 
 
 
 Experience supporting pre-award and post-award contract actions, requirements packages, and acquisition documentation in a DoD environment.
 
 
 
 Logistics
 
 
 
 Experience in operational or multifunctional logistics, with an understanding of planning, coordination, and requirements development.
 
 
 
 Engineering / Technical Program Support
 
 
 
 Experience supporting complex requirements development, program synchronization, technical coordination, or post-award oversight.
 
 
 
 Program / Staff Operations
 
 
 
 Experience managing complex projects, cross-functional actions, or staff processes in support of mission execution.
 
 
 
 Work Environment
 
 
 
 This position operates in a dynamic staff environment and may require coordination with military, civilian, and contractor personnel across multiple organizations. Candidates should be comfortable working independently, managing competing priorities, and supporting time-sensitive contract and operational requirements.
 
 
 This position is contingent upon award
 
 
 Disclaimer:
 
 
 The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
 
 
 SkyBridge Tactical is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, any other non-merit factor, or any other characteristic protected by law.
 
 
 
 Benefits Overview
 
 
 
 SkyBridge Tactical LLC provides a comprehensive fringe benefits package designed to promote employee well-being, financial stability, and professional growth. Employees receive
 
 Paid Time Off (PTO), federal holidays, and additional leave options
 
 , including bereavement, jury duty, and parental leave. SkyBridge also offers a range of
 
 medical insurance options
 
 , including plans with
 
 Health Savings Accounts (HSA)
 
 and access to wellness resources, as well as
 
 global medical insurance options for OCONUS employees.
 
 Additional benefits include
 
 Dental Insurance
 
 ,
 
 Vision Insurance
 
 , and coverage under
 
 Workers&rsquo; Compensation or Defense Base Act (DBA) insurance
 
 for eligible employees.
 
 
 To support income protection and financial security, SkyBridge Tactical offers
 
 Short-Term Disability
 
 ,
 
 Long-Term Disability
 
 ,
 
 Life Insurance
 
 , and
 
 Accidental Death and Dismemberment (AD&amp;D)
 
 coverage, with options for
 
 Dependent Coverage
 
 . Employees are also eligible to participate in a
 
 401(k) Retirement Plan
 
 . SBT recognizes employee contributions through
 
 Performance-Based Bonuses
 
 
 ,
 
 
 recognition programs
 
 
 and referral bonuses
 
 and supports career growth through
 
 Professional Development opportunities
 
 , including training and certification programs.
 
 Family Leave
 
 options further support employees in balancing professional and family responsibilities.
</div>

J7 Operational Contract Support Integration Cell (OCSIC) Specialist

Allied Universal Event Services

<div>Operations Support Specialist - Union City, CA<h2 class="jobSectionHeader">
Overview</h2>
Company Overview:
Kick off your exciting career in Event Security with Allied Universal&reg; Event Services, the go-to leader in crowd management and event staffing. Dive into the action at sports stadiums, concerts, festivals, and convention centers, and thrive on the energy of being where it all happens. Join a lively team that services thousands of venues each year, ensuring safety and fun for everyone. Enjoy the perks of flexible part-time work that fits your lifestyle-ideal for students, retirees, or anyone seeking a dynamic job. We offer job opportunities in event staff, security, and operations. Join our welcoming, collaborative, and innovative team, and benefit from a range of perks depending on your role and hours. At Allied Universal&reg;, every day brings a new adventure. Ready to make your mark in the event industry? Join us and be part of the excitement!<h2 class="jobSectionHeader">
Job Description</h2>
Allied Universal&reg; is hiring a Operations Support Specialist. The Operational Support Specialist is responsible for providing branch-level recruiting, new hire onboarding functions, licensing, scheduling, and logistics support. 
They pay for this position is $27/hr 
RESPONSIBILITIES:
<ul><li>Assist with logistics including ordering, cleaning, and distribution of equipment and uniforms</li>
<li>Maintain an accurate inventory count to prevent lost equipment, and transportation of deliverance of equipment</li>
<li>Ensure equipment is properly tagged and logged for tracking</li>
<li>Conduct New Employee Orientation sessions</li>
<li>Administer and track compliance of any state required license training utilizing WinTeam compliance and ABI skill codes</li>
<li>Distribute and collect union cards (in applicable locations)</li>
<li>Ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)</li>
<li>Instruction of basic pre-assignment training lessons and ongoing training including compliance tracking, reporting, and filing</li>
<li>Work closely with Regional Recruitment Manager to evaluate hiring needs and ensure recruiting activities support for branch hiring needs</li>
<li>Utilize iCIMS recruiting software to process new applicants</li>
<li>Schedule and interview prospective employees</li>
<li>Schedule and maintain an orientation schedule</li>
<li>Attend periodic relevant recruitment activities, such as job fairs, recruitment programs, etc. with Regional Recruiter on an as-needed basis</li>
<li>Print badges for new hire employees</li>
<li>Coordinate with Payroll to ensure changes are completed properly; respond to questions as needed</li>
<li>Assist with various administrative duties as assigned by the Branch management team, Recruiting and Human Resources, or Regional Vice President</li>
<li>Coordinate with the Branch Manager the staffing needs for all upcoming events; utilizing work order forms for accuracy</li>
<li>Schedule and confirm appropriate supervision and team members for each individual event; practice, promote, and ensure &ldquo;Smart Scheduling&quot; using ABI system</li><li><ul><li>
Ensure each position/event is scheduled with the &ldquo;right person&quot; not just any employee. NEVER schedules an unlicensed employee for a security position</li>
<li>Immediate communicates with the Branch Manager any concerns such as: shortages, failure to schedule, personnel concerns, etc.</li></ul></li><li>
Capably utilize ABI for scheduling and to produce reports</li>
<li>Meet all contractual scheduled hours for event/site assigned to the Account Manager/Branch Manager</li>
<li>Schedule employees to work at the events/sites where openings exist</li>
<li>Assist with building job orders into scheduling systems, ABI and WinTeam</li>
<li>Support orientation and training of new employees on scheduling procedures</li></ul>
QUALIFICATIONS:
<ul><li>High School diploma or equivalent</li>
<li>Minimum of one (1) year of administrative, human resources, employee onboarding, and/or classroom instructor experience</li>
<li>Prior work experience in a fast-paced administrative environment</li>
<li>Work history must include:</li><li><ul><li>
Excellent organizational skills that include the ability to multi-task and prioritize work</li>
<li>Strong consultative, analytical, and problem-solving skills</li>
<li>Ability to communicate effectively with leadership</li></ul></li><li>
Outstanding oral and written communication skills</li>
<li>Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities</li>
<li>Able to focus and multi-task in an ever-changing environment; successfully handle stressful situations in a calm and professional manner</li>
<li>Able to effectively manage multiple interactions with diverse personalities and engage them to perform at optimum levels</li>
<li>Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology</li></ul>
PREFERRED QUALIFICATIONS:
<ul><li>Associate's degree or higher in Education, Business, Criminal Justice, Human Resources, Security Management, or a closely related field</li>
<li>Prior human resources, recruiting, scheduling or logistics experience in a service industry business</li>
<li>Work experience conducting applicant sourcing, interviewing job applicants, and conducting employee onboarding in a high volume setting</li></ul>
BENEFITS:
<ul><li>Medical, dental, vision, basic life, AD&amp;D, and disability insurance</li>
<li>Enrollment in our company's 401(k)plan, subject to eligibility requirements</li>
<li>Eight paid holidays annually, five sick days, and four personal days</li>
<li>Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.</li></ul>
PPO#1005<h2 class="jobSectionHeader">
Closing</h2>
Allied Universal&reg; is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.<h2 class="jobSectionHeader">
Requisition ID</h2> 
2026-1555715</div>

Operations Support Specialist - Union City, CA

Hermeus

<div><div>Hermeus is a high-speed aircraft manufacturer focused on the rapid design, build, and test of high-Mach and hypersonic aircraft for the national interest. Working directly with the Department of Defense, Hermeus delivers capabilities that will ensure that our nation, and our allies, maintain an asymmetric advantage over any and all potential adversaries.</div><div></div><div> 
We are seeking a proactive and experienced OSRC Flight Test &amp; Build Operations Specialist to support multiple sites, including Atlanta, GA; Hawthorne, CA; El Segundo, CA; Spaceport America, NM; Jacksonville, FL; and additional deployed operations locations as required. This role will play a key part in supporting flight test and aircraft manufacturing activities while maintaining safety, compliance, and operational excellence. The position includes up to 50% travel to deployed test and manufacturing sites.
</div>
<h3 class="jobSectionHeader">Responsibilities:</h3><div>
<ul><li>Support flight test and manufacturing operations, including on-site deployed locations, to ensure safe and compliant execution of activities.</li>
<li>Conduct routine inspections, audits, and risk assessments across manufacturing and flight test sites to identify hazards and implement corrective actions.</li>
<li>Develop, implement, and maintain safety programs, policies, and procedures relevant to flight test, deployed operations, and manufacturing activities.</li>
<li>Investigate incidents, near-misses, and safety concerns; prepare reports and recommend corrective actions.</li>
<li>Maintain environmental compliance, including chemical management, waste handling, and reporting requirements.</li>
<li>Collaborate with Manufacturing, Flight Test, and Operations teams to provide proactive support for in-person operations at both corporate and deployed sites.</li>
<li>Track key metrics and support reporting to leadership on safety, compliance, and operational performance.</li>
<li>Assist with emergency response planning, drills, and deployed operations contingencies.</li>
<li>Serve as a technical resource for operational teams regarding safety, health, and environmental concerns in manufacturing and flight test activities.</li>
</ul></div><h3 class="jobSectionHeader">Minimum Requirements:</h3><div>
<ul><li>Bachelor&rsquo;s degree in Environmental Health &amp; Safety, Occupational Safety, Engineering, or a related field.</li>
<li>Minimum 3&ndash;5 years of experience in safety, operational support, or compliance in a manufacturing or technical environment.</li>
<li>Knowledge of federal, state, and local safety and environmental regulations, including OSHA and EPA standards.</li>
<li>Strong communication and interpersonal skills, with the ability to influence, train, and guide teams across multiple sites.</li>
<li>Experience conducting risk assessments, audits, and incident investigations in technical or operational settings.</li>
<li>Willingness and ability to travel up to 50% to support deployed flight test and manufacturing operations.</li>
<li>Professional certifications such as CSP, CHMM, or CIH are a plus.</li>
</ul></div><h3 class="jobSectionHeader">Physical Requirements:</h3><div>
<ul>
<li>Ability to walk, stand, and move throughout manufacturing facilities, hangars, and flight test locations for extended periods of time.
</li>
<li>Ability to climb stairs, ladders, aircraft access stands, and work platforms when conducting inspections or safety reviews.
</li>
<li>Ability to lift, carry, push, or pull objects up to approximately 25&ndash;40 pounds as needed.
</li>
<li>Ability to bend, kneel, crouch, and reach when inspecting equipment, facilities, or operational areas.
</li>
<li>Ability to work in confined or restricted spaces when conducting safety inspections or operational assessments.
</li>
<li>Ability to travel frequently, including commercial flights and travel to remote or operational sites.
</li>
<li>Ability to communicate clearly in operational environments, including areas with elevated noise levels while using appropriate hearing protection.
</li>
</ul></div><h3 class="jobSectionHeader">Working Conditions:</h3><div>
<ul>
<li>Work is performed in a variety of environments including aircraft manufacturing facilities, hangars, flight test sites, laboratories, office environments, and outdoor test locations.
</li>
<li>Frequent exposure to active aerospace manufacturing and flight test environments, including areas with elevated noise levels, moving machinery, aircraft ground operations, fuels, chemicals, and other industrial hazards.
</li>
<li>Work may be performed in outdoor environments and may involve exposure to varying weather conditions including heat, cold, wind, and dust, particularly at deployed test locations.
</li>
<li>The role requires travel up to 50% to support operations at multiple company locations and deployed flight test sites. Travel may include extended stays at remote or operational test facilities.
</li>
<li>Work schedules may occasionally include early mornings, evenings, weekends, or extended hours to support critical test events, manufacturing milestones, or operational needs.
</li>
<li>Must be able to work effectively in fast-paced, high-consequence operational environments where safety, schedule, and operational readiness are critical.
</li>
<li>Use of personal protective equipment (PPE) such as safety glasses, hearing protection, gloves, hard hats, respirators, and other safety gear will be required when working in operational areas.
</li>
</ul></div><div><div>The salary information provided is a general guideline only. Hermeus takes various factors into account, including, but not limited to, the position's scope and responsibilities, the candidate's professional background, education and training, essential skills, and market and business considerations, when presenting a job offer.</div>
<div></div>
<div>Salary is only one part of our total compensation and benefits package. Hermeus offers competitive salary and equity, unlimited PTO policy, paid parental leave, potential for year-end bonuses, and more!</div>
<div></div>
<div>100% employer-paid health care</div>
<div>401k &amp; Retirement Plans</div>
<div>Unlimited PTO</div>
<div>Weekly Paid Office Lunches</div>
<div>End of Year Bonuses</div>
<div>Fully stocked breakrooms</div>
<div>Stock Options</div>
<div>Paid Parental Leave</div>
</div><div>U.S. EXPORT CONTROL COMPLIANCE STATUS</div><div>
The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a &ldquo;U.S. person&rdquo; as defined by 22 C.F.R. &sect; 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.</div><div></div><div> 
EQUAL OPPORTUNITY</div><div>
Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.</div><div></div> 
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

OSRC Flight Test & Build Operations Specialist

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, a multi-billion dollar hedge fund in New York City, seeks a razor-sharp Senior Executive Assistant to support their Founder. This is a unique opportunity spanning Executive Assistant, Personal Assistant, and operational support responsibilities. The role is intentionally designed to bring structure, clarity, and operational excellence to a dynamic professional and personal environment. The ideal candidate has supported senior executives in finance, consulting, investing, and/or public markets and will bring their strong operational mindset to the position.
 
 
 
 
 
 If you thrive in high-performance environments and are energized by a role that offers by ownership, complexity, and impact - this one is for you!
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Own operational cadence and calendar management, maintaining a rolling 24&ndash;48 hour view of priorities, meetings, and deliverables to ensure seamless execution
 </li>
 <li>
 Prepare research materials, organize notes and data, capture meeting outcomes, and manage follow-ups to support investment workflows
 </li>
 <li>
 Ensure tight coordination across stakeholders and maintain forward momentum on key initiatives
 </li>
 <li>
 Design and implement scalable systems that support the Founder&rsquo;s time allocation, priorities, and decision-making
 </li>
 <li>
 Serve as an accountability partner, ensuring follow-through on agreed priorities and commitments
 </li>
 <li>
 Create and maintain clear, centralized views of projects, initiatives, and obligations
 </li>
 <li>
 Bring structure and intentionality to personal and family scheduling, including children&rsquo;s activities, commitments, and travel logistics
 </li>
 <li>
 Oversee high-level personal financial tracking (bills, payments, and related logistics)
 </li>
 <li>
 Research and manage &ldquo;life design&rdquo; initiatives, including travel planning, home projects, and systems that support a thoughtful and well-run household
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 5+ years of experience in a high-performance finance environment (e.g., consulting, investing, operations, public markets)
 </li>
 <li>
 Experience supporting a senior executive in both a business &amp; personal capacity
 </li>
 <li>
 Systems-oriented and tech-savvy, with demonstrated ability to design and improve workflows
 </li>
 <li>
 Exceptional written and verbal communication skills
 </li>
 <li>
 Strong project management and prioritization capabilities
 </li>
 <li>
 Naturally organized and process-driven
 </li>
 <li>
 Ability to act as an accountability partner
 </li>
 <li>
 Thrives in intellectually rigorous, fast-paced settings
 </li>
 <li>
 Navigates sensitive situations with maturity and tact
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Opportunity to act as a strategic partner to an impressive founder and build something amazing together!
 </li>
 </ul>
 
 
 
 
 
 
 
 
 LOCATION:
 
 New York City (Onsite - Midtown)
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $175k to 200k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resume today to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral program!)
 
</div>

Senior Executive Assistant to Founder - Hedge Fund

Centurion Analytics, LLC

<div>Centurion is seeking a detail-oriented and proactive Operations Assistant to provide administrative and operational support across a variety of business functions. This individual will contribute to the coordination of company processes, communication, scheduling, and documentation. The ideal candidate is organized, responsive, and capable of managing multiple priorities with professionalism and attention to detail. 
Responsibilities
<ul>
<li>Answer and route incoming calls; receive, sort, and distribute mail and packages.</li>
<li>Schedule meetings, including interviews; send calendar invitations and track logistics.</li>
<li>Coordinate staff travel arrangements.</li>
<li>Prepare meeting agendas, record minutes, and distribute notes to attendees.</li>
<li>Draft and format correspondence, reports, and presentations as needed.</li>
<li>Maintain company SharePoint sites and update company website and social media platforms.</li>
<li>Maintain and manage the company calendar.</li>
<li>Support project activities, including project tracking and close-out tasks.</li>
<li>Reconcile expense reports and update financial tracking logs.</li>
<li>Track invoice status (sent, paid, pending).</li>
<li>Assist with new employee onboarding, including materials prep and documentation collection.</li>
<li>Manage vendor coordination for office maintenance, supplies, and services.</li>
<li>Conduct basic research and compile findings into summary reports.</li>
<li>Monitor business development opportunities and assist with capture-related planning.</li>
<li>Support planning and logistics for internal corporate events.</li>
<li>Maintain office supply inventory and place orders.</li>
<li>Perform other administrative duties as assigned.</li></ul> 


Requirements
<ul>
<li>Bachelor&rsquo;s degree required (Business Administration, Communications, or a related field preferred).</li>
<li>1&ndash;2 years of administrative or operational support experience required.</li>
<li>Prior experience supporting executives or senior management strongly preferred.</li>
</ul><ul><li>Strong proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint).</li>
<li>Familiarity with updating website and social media content is a plus.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Outstanding attention to detail and accuracy.</li>
<li>Strong organizational and time management skills.</li>
<li>Ability to manage multiple priorities and meet deadlines in a dynamic environment.</li>
<li>Demonstrated business acumen and a proactive problem-solving mindset.</li>
<li>Ability to maintain confidentiality and exercise sound judgment.</li>
<li>Demonstrated alignment with Centurion&rsquo;s core values: Partnership, Professionalism, Proficiency, and Integrity.</li></ul> 


Travel: 0-5% 
Centurion is an Equal Opportunity Employer. 
We are committed to fostering a diverse and inclusive workplace and encourage all qualified applicants to apply.</div>

Operations Assistant

World Business Lenders, LLC

<div>About World Business Lenders (www.wbl.com)
At World Business Lenders (WBL), we provide flexible, short-term commercial loans backed by real estate to help small and medium-sized businesses across the United States, particularly those facing difficulties with traditional financing.<ul><li>
This position is a Contract/Consultant role with working hours typically from 9:00 am-6:00 pm Eastern Standard Time, Monday through Friday. Applicants should have an excellent command of the English language, both spoken and written. 
 
We request that you submit your CV in English.</li></ul> 
Requirements 
Education: 
Business Administration and/or Legal.
Experience:
3-5 years of professional experience.<ul><li>
Ideal candidates will have relevant experience in vendor management, legal operations, contract administration, procurement, compliance, or operational support roles that engage with third-party providers.</li></ul>
Industry Background: 
Ideal candidates will likely have a background in financial services, commercial lending, legal sectors, corporate legal departments, compliance-focused organizations, or other professional service settings that emphasize structured vendor management. 
Key Responsibilities:<ul><li>
Facilitate the onboarding process for vendors and perform thorough due diligence to guarantee an organized, compliant, and comprehensive intake.
</li><li>Keep precise vendor records while centralizing legal and operational documentation.
</li><li>Support contract negotiations to align with business objectives, mitigate risks, and optimize cost efficiencies.
</li><li>Monitor contracts, renewals, deliverables, and service requirements, notifying the supervising lead of any key deadlines or concerns.
</li><li>Evaluate vendor performance and promptly address any issues that arise.
</li><li>Escalate concerns related to documentation, compliance, service, or contracts when necessary.
</li><li>Foster effective vendor communications and support the ongoing management of relationships.
</li></ul>Technical Skills Required:<ul><li>
Proficiency in Microsoft Excel, Word, and Outlook.</li><li>
Experience with contract and document management systems, vendor tracking databases or workflow platforms.</li><li>
Strong ability to maintain organized records, track renewals and deliverables, and manage legal-operational documentation accurately.</li></ul>
Essential Soft Skills:<ul><li>
Demonstrates exceptional organizational abilities and meticulous attention to detail.</li><li>
Proficient in conveying information clearly.</li><li>
Able to collaborate effectively while handling multiple priorities.</li><li>
Exhibits reliability, adaptability, and professionalism.</li></ul> 

Benefits 
<ul><li>
Compensation in USD</li><li>
Enjoy Paid Time Off (PTO) after just 6 months of service</li><li>
This is a full-time opportunity</li><li>
Enjoy the freedom of a completely remote work environment!</li></ul></div>

Remote - Vendor Management Analyst

Search 10000+ Operational support specialist jobs near you this March. New roles added regularly across leading industries. Apply today.