operations administrator

REILY FOODS COMPANY

<div>The Operations Administrator provides administrative and logistical support for the operations management team contributing to the entire operation&rsquo;s efficiency and overall success. 
 
Responsibilities:
<ul><li>Oversee office management including but not limited to ordering PPE and office supplies, greeting and directing visitors to appropriate team members, mailing letters/packages, and receive/distribute mail to team members
</li><li>Prepare conference rooms for meetings and order lunch</li><li>
Assist with expense reporting, setting up new vendors, invoices and follows up with vendors</li><li>
Assist with data entry projects, updates to systems (i.e. Redzone, D365)</li><li>
Verify Redzone/AX data for accuracy daily</li><li>
Pull and post Redzone reports and other required reports
</li><li>Follow all safety procedures and actively participate in safety training and safety system ownership initiatives</li><li>
Maintain safe and efficient use of equipment, tools, and person; reports any injury, accident, or unsafe condition to supervisor immediately</li><li>
Support and comply with GMP&rsquo;s; understand and follow emergency action plan</li><li>
Support food safety, quality, and legality</li><li>
Other duties as assigned</li></ul><ul><li>
High school diploma / GED</li><li>
2+ years of experience in office/operations administration or supporting management</li><li>
Experience working in a manufacturing environment helpful</li><li>
Intermediate IT/Computer Skills: Familiarity with Microsoft Word, Excel, PPT, ability to learn new software and systems with ease</li><li>
Highly organized with strong level of attention to detail</li><li>
Strong communication skills, written and verbal</li><li>
Continuous improvement mindset, decisive and willingness to question processes</li><li>
Positive team player that exhibits a calm demeanor</li><li>
Ability to work in a fast-paced environment with ability to meet timelines</li><li>
Willingness and ability to pick up lunch for events, supplies, and other items as needed</li></ul></div>

Operations Administrator

Radias Health

<div>***The expected salary range for this position is based on several factors including market, funding, candidates experience level, skills, schedule, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.***
The Operations Administrator provides high-level administrative and operational support to the Operations Division and Leadership Team. This role ensures smooth day-to-day business operations, scheduling, and logistics. The Operations Administrator strengthens internal communication, supports safety and compliance functions, and contributes to organizational initiatives through strong coordination, confidentiality, discretion, and professional judgment. This position operates in a professional office environment and is required to be on-site Monday-Friday at our St. Paul location.
Starting Salary Range: $24-$28 + Office Benefit Package (Parking/Remote Expenses)
Job Duties:
Operational Division Support<ul><li>
Facilitate and support active communication between staff, leadership, supervisors, external partners, and vendors as appropriate and over a variety of mediums, including phone, email, text, in-person, and video conferencing.</li><li>
Manage business accounts such as translation and purchasing (eg., Amazon, Sam&rsquo;s Club, etc.), supply ordering as appropriate and within budget. Support and adhere to organizational financial practices, including the use and expense tracking policies.</li><li>
Support coordination of events such as RADIAS Health Town Halls, Manager Meetings, and other events as well as oversee the RADIAS Health Training Institute system.</li></ul><ul><li>
Take lead on scheduling, booking, communicating, preparing, ordering supplies and/or food, print outs, setting up/cleaning up, and other appropriate tasks</li><li>
Partner with IT Department for organizing, requesting and setting up of technology</li><li>
Manage event-related tracking, attendance and post-event follow up (e.g., quizzes, surveys as applicable)</li><li>
Maintain file and protocol management procedures, including organizing and managing operational companywide policies and procedures, job aids, standard operating policies, workflows, and other appropriate documents.</li><li>
This includes ensuring the most recent/up to date versions are published and accessible; revisions and reviews are happening on scheduled intervals and partnering with appropriate departments to ensure compliance and review as appropriate.</li><li>
Collaborate and support Safety &amp; Facilities by co-leading the Safety Committee and participating in internal safety initiatives.</li><li>
Assist in managing the computer maintenance management system (CMMS), including preventative maintenance schedules</li><li>
Track regulatory schedules including EPA, OSHA, and state, county, and city requirements.</li><li>
Support credentialing and re-credentialing documentation workflows for therapists, psychiatrists, and APRNs</li></ul>
Leadership Support<ul><li>
As appropriate, support and increase the capacity of the Leadership Team</li><li>
Coordinate and facilitate meetings, including scheduling and calendar management, site/room reservations</li><li>
Preparation of agendas, presentations, materials, technology requirements, and other needs as appropriate</li><li>
Record, organize, distribute and manage meeting minutes and associated follow-up assignments</li><li>
Preview/screen external and select internal communications, record and relay messages as well as electronic/physical mail to reduce non-essential tasks</li><li>
Assist leadership with project planning, document and resource management, and cross-functional coordination</li><li>
Maintain confidentiality and appropriate boundaries, especially when handling sensitive, clinical, HR, private, confidential and other proprietary and non-public information</li><li>
Monitor and track compliance schedules, notifying appropriate leadership of deadlines and submission requirements. Assist with submissions and compliance as appropriate.</li></ul>
Professional Expectations<ul><li>
Maintain professional behavior, including discretion and the ability to support individuals who may be escalated or distressed</li><li>
Participate in ongoing professional development and supervision</li><li>
Maintain consistent and reliable work hours</li><li>
Perform other duties as assigned</li></ul> 

Requirements 
<ul><li>
Minimum 5 - 8 years of experience in senior-level administrative support</li><li>
Strong knowledge of office management practices, clerical systems, and organizational processes</li><li>
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access)</li><li>
Familiarity with virtual meeting platforms such as Zoom and Microsoft Teams</li></ul>
Preferred<ul><li>
Associate or Bachelor&rsquo;s degree</li><li>
Experience working in a behavioral or mental health setting</li></ul> 

Benefits 
<ul><li>
4 weeks accrued PTO first year of employment
</li></ul><ul><li>12 paid holidays</li><li>
Medical, dental, vision, life insurance</li><li>
Health Saving Accounts (HSA) + employer contribution and Flexible Saving Accounts (FSA)</li><li>
Tuition reimbursement and Student Loan Repayment Assistance
</li><li>Dependent Care Account (DCA) + employer contribution
</li><li>Reimbursement for professional licensure fees</li><li>
Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities</li><li>
403b retirement plan with an employer percentage match</li><li>
Employer paid short-term and long-term disability insurance</li><li>
Bereavement and paid parental leave</li><li>
Employee Assistance Program (EAP)</li><li>
Wellness program to support employee overall health and well-being</li><li>
Variety of discounts through ADP LifeSmart
</li><li>Pet insurance
</li><li>Mileage reimbursement</li><li>
Casual dress code</li></ul>
RADIAS Health is proud to be a LGBTQIA+, anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified individual with a disability, or any other protected class status.
RADIAS Health is committed to pay transparency and equity, providing all employees and applicants with access to starting salary.
#MidT</div>

Plethy, Inc.

Overview We are seeking a dynamic and highly organized Business Operations &amp; Support Administrator to join our team. In this vital role, you will be the backbone of our daily operations, ensuring smooth office management, efficient communication, and exceptional support across departments. Your proactive approach and attention to detail will help foster a productive work environment and enhance overall organizational effectiveness. This paid position offers an exciting opportunity for someone eager to contribute to a thriving team while developing their administrative expertise.Responsibilities<ul><li>Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.</li><li>Operate multi-line phone systems, handle incoming calls, and route inquiries efficiently.</li><li>Maintain accurate records through data entry, filing, and document proofreading to ensure organizational clarity.</li><li>Oversee office supplies inventory, place orders as needed, and coordinate office maintenance tasks.</li><li>Support bookkeeping activities using QuickBooks or similar software to assist with invoicing and expense tracking.</li><li>Coordinate calendar management and schedule appointments or meetings for team members and executives.</li><li>Provide exceptional customer support via phone, email, and in-person interactions to ensure client satisfaction.</li><li>Assist with office management duties such as organizing files, managing correspondence, and supporting clerical tasks.</li><li>Utilize computer skills across Microsoft Office Suite and Google Workspace to prepare reports, presentations, and correspondence.</li><li>Handle time management tasks effectively to prioritize daily responsibilities and meet deadlines.</li><li>Support personal assistant functions when required, including travel arrangements or special project coordination.</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools.</li><li>Experience with QuickBooks for bookkeeping and financial recordkeeping.</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Bilingual abilities are a plus to assist diverse client needs and enhance communication.</li><li>Demonstrated office management experience combined with clerical and administrative expertise.</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems.</li><li>Accurate typing speed coupled with proofreading skills to produce error-free documents.</li><li>Effective customer service skills that foster positive interactions with clients and colleagues alike.</li><li>Proven ability in data entry, filing systems, and maintaining detailed records accurately.</li><li>Strong time management skills ensuring timely completion of tasks without compromising quality. Join us as a Business Operations &amp; Support Administrator if you're ready to bring energy, precision, and professionalism into a role that keeps our organization running smoothly!</li></ul>Pay: $20.00 - $25.00 per hourAbility to Commute:<ul><li>Santa Clara, CA 95051 (Required)</li></ul>Work Location: Hybrid remote in Santa Clara, CA 95051

Sales Operations Administrator

Costys Energy Services

Operations Administrator (Trucking / Logistics) Location: Montoursville, PA Company: Costy&rsquo;s Energy Services, LLC Pay: $45,000 &ndash; $56,000 annually depending on experience Schedule: Full-time | Monday &ndash; Friday Position Overview Costy&rsquo;s Energy Services is seeking a reliable and detail-oriented Operations Administrator to support the daily administrative functions of our trucking and field operations. This role is responsible for tracking operational activity, supporting billing and reporting, coordinating driver compliance requirements, and ensuring accurate documentation of all loads and truck activity. The ideal candidate is organized, dependable, and comfortable working with operational data in a fast-paced environment. This position plays a key role in ensuring that work performed in the field is properly documented, billed, and reported. Key Responsibilities <ul><li>Track truck activity and loads to ensure proper documentation for billing</li><li>Bill loads according to specific customer requirements and guidelines</li><li>Process and submit invoices through customer billing platforms</li><li>Collect, organize, and verify weekly payroll hours for field personnel</li><li>Reconcile weekly truck activity to ensure all billable work is invoiced accurately</li><li>Run, maintain, and update weekly operational and activity reports</li><li>Review and process Driver Vehicle Inspection Reports (DVIRs)</li><li>Schedule DOT physicals and driver compliance appointments</li><li>Maintain organized operational records and documentation</li><li>Order and manage office supplies as needed</li><li>Assist with month-end administrative reporting</li><li>Support general office operations and administrative tasks</li></ul>Qualifications <ul><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Ability to work independently and take ownership of responsibilities</li><li>Comfortable handling confidential financial and employee information</li><li>Proficiency with Microsoft Office, especially Excel</li><li>Experience with Google Sheets or similar reporting tools preferred</li></ul>Preferred Experience <ul><li>Experience working in trucking, logistics, construction, or oil and gas services</li><li>Experience with load billing, operational reporting, or dispatch offices</li><li>Familiarity with driver compliance or DOT requirements</li></ul>What We Offer <ul><li>Competitive salary based on experience</li><li>Health, Dental, and Vision insurance</li><li>401(k) retirement plan</li><li>Paid time off</li><li>Stable employment with a growing regional energy services company</li></ul>Work Environment This position is based in our Montoursville, PA office and supports operational teams working throughout the region. The role requires coordination with drivers, operations personnel, and accounting to ensure accurate documentation and reporting. Within the first 90 days, the successful candidate will be able to: <ul><li>Maintain accurate tracking of truck activity and load documentation</li><li>Ensure all loads are billed correctly according to customer requirements</li><li>Produce reliable weekly operational reports for management</li><li>Keep driver documentation and DVIR records organized and up to date</li><li>Ensure payroll hours and truck activity reconcile accurately each week</li></ul>This role is best suited for someone who takes pride in organization, accuracy, and keeping operations running smoothly.

Operations Administrator (Trucking / Logistics)

Davey Tree

<div>Operations Administrator National Accounts
Company: The Davey Tree Expert Company
 
Locations: Kent, OH
 
Additional Locations: Various 
Work Site: Remote
 
Req ID: 221377<div><div><div><h2 class="jobSectionHeader">
Position Overview</h2></div><div>
Salary is depending on experience.
The Operations Administrator is responsible for high-level administrative and operational support to leadership and functional teams, ensuring efficient coordination and execution of projects, processes, and initiatives. The role manages agreements and workflows while maintaining a professional client experience; oversees internal systems, documentation, and reporting tools; and develops and implements recommendations for continuous improvement through audits and workflow analyses.</div></div><div><div><h2 class="jobSectionHeader">
Job Duties</h2></div><div><ul><li>Provide administrative and operational support to senior leadership and functional teams.</li><li>Manage and maintain agreements, contracts, or work orders, follow up with administrative requirements, and provide a positive and professional experience to clients throughout key touch points.</li><li>Manage and develop initiatives across teams or departments to ensure consistent execution and timely delivery.</li><li>Use discretion to develop, manage, communicate, and implement templates, standard operating procedures, and reporting mechanisms.</li><li>Manage, maintain, and improve internal systems, tools, accounts, and processes for communication, task tracking, and documentation.</li><li>Manage documentation, reports, and records.</li><li>Track and monitor metrics, dashboards, and key performance indicators (KPIs).</li><li>Conduct audits, workflow analyses, and implement process improvements.</li><li>Plan, schedule, and track internal projects or programs.</li><li>Attend conferences, events, and shows.</li><li>Serve as a liaison between business units, teams, or support departments to resolve bottlenecks, investigate problems, and improve coordination.</li><li>Support or provide internal communications and knowledge-sharing efforts.</li><li>Support or conduct onboarding and provide internal training related to operational procedures.</li><li>Provide high-level administrative support that promotes a professional, solutions-focused office environment.</li><li>Regular and timely attendance.</li><li>Perform other related duties as assigned.</li><li>Follow all company policies, procedures, and work rules.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Qualifications</h2></div><div><ul><li>Required: High school diploma or equivalent.</li><li>Required: Valid driver&rsquo;s license.</li><li>Required: At least three years in an administrative, project coordination, or operations support role, providing professional support to internal teams and external contacts.</li><li>Required: Proficiency in Microsoft Office, CRM systems, and other software programs necessary to complete job duties.</li><li>Required: Experience designing or improving workflows and standard operating procedures.</li><li>Required: Experience supporting sales, marketing, or business development teams.</li><li>Preferred: Experience coordinating logistics or representing a company at trade shows, conferences, or industry events.</li><li>In some cases, the government clients Davey Tree Expert Company contracts with conduct their own background check. Results of this background check may affect the potential for hire.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Additional Information</h2></div><div><div>
What We Offer [Benefits]: 
We invest in our employees by offering industry-leading training, technology, and benefits that lead to a rewarding and safe work experience for employees at all levels. 
<ul><li>Group health plans*</li><li>Short-term and long-term disability insurance*</li><li>Life insurance*</li><li>Paid parental leave</li><li>401k with up to a 4% company match**</li><li>Employee Stock Purchase Plan: Opportunity to buy company stock at a 15% discount</li><li>Holidays and paid time off*</li><li>Payroll savings plan*</li><li>Charitable matching gift program*</li><li>Employee referral bonus program*</li><li>Employee Educational Scholarship*</li><li>Davey Family Scholarship*</li><li>20% discount on all Davey services*</li><li>Cell phone discounts*</li><li>Vehicle purchase discount program*</li><li>Plus, so much more!</li></ul></div><ul><li>All listed benefits available to eligible employees on Day 1.</li></ul>
** Union employees are not eligible for a 401k plan, but may be eligible to join pension plans negotiated by their local union.</div></div></div>
The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.
The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there&rsquo;s a place for you at Davey. To learn more, visit Davey.com.
Accommodations: If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions.
If you need assistance at any time, please contact us at 1-877-411-7601 or at Recruiting@davey.com.
Employment Type: Permanent 
Job Type: Full Time 
Travel Expectations: Up to 25%</div>

Operations Administrator National Accounts

Rabbi Pesach Raymon Yeshiva

<div>Business Administrator 

Reports To: Director of Finance &amp; Operations 
Classification: Full-Time

Position Overview

The Business Administrator plays a key role in supporting the financial operations of the school, with a primary focus on tuition management, payment processing, and administrative support. Reporting to the Director of Finance &amp; Operations, this individual is responsible for managing tuition agreements, monitoring payment plans, processing deposits, tracking donations and grants, and assisting with payroll and general business office functions when needed.

This role requires a high level of discretion, strong organizational skills, and the ability to collaborate across departments to ensure efficient and accurate financial operations.

Key Responsibilities

Tuition &amp; FACTS Management
<ul>
<li>Set up annual tuition and fee agreements for all families in FACTS</li>
<li>Process financial aid awards in FACTS and apply them to tuition agreements</li>
<li>Monitor and manage FACTS payment plans throughout the year</li>
<li>Follow up on failed or missed FACTS payments</li>
<li>Bill and track incidental expenses (e.g., sports, after-school programs)</li>
</ul>
Cash Management &amp; Deposits
<ul>
<li>Deposit physical checks (remote deposit when possible)</li>
<li>Deposit cash and other checks at bank</li>
<li>Record and track donations in donation tracking system</li>
</ul>
Financial Support &amp; Administration
<ul>
<li>Track and manage applicable grants to identify cost savings</li>
<li>Provide ongoing support to the Director of Finance &amp; Operations</li>
<li>Assist with payroll processing in the absence of Business Office Staff member responsible for HR</li>
<li>Manage transportation expenses (one school bus)</li>
</ul>
Qualifications &amp; Skills
<ul>
<li>Bachelor&rsquo;s degree in Accounting, Business, Finance, or related field required</li>
<li>3-4 years of accounting or bookkeeping experience ideally in a nonprofit or independent school setting preferred</li>
<li>Strong sense of discretion and professionalism</li>
<li>Excellent written and verbal communication skills</li>
<li>Experience with FACTS Tuition Management strongly preferred</li>
<li>Payroll processing experience is a plus</li>
<li>Ability to collaborate effectively with cross-functional teams (e.g., Admissions)</li></ul> 


Salary &amp; Benefits
<ul><li> Salary range: $40,000&ndash;$55,000 based on qualifications and experience.</li></ul>
<ul><li> RPRY offers a competitive benefits package that includes PTO, QTR, and other employee benefits</li></ul></div>

Business Office Administrator at RPRY

Iron Horse RV and Boat Storage

Position OverviewWe are seeking a high-caliber, detail-oriented Operations &amp; Compliance Administrator to serve as the backbone of our growing portfolio. This isn't a typical &quot;desk job&quot;; it is a dynamic role designed for a professional who thrives on variety, organizational precision, and high-level coordination. You will be responsible for the full lifecycle of our business entities&mdash;from initial formation to maintaining &quot;Good Standing&quot;&mdash;while acting as a critical bridge between our executive team and external partners like General Contractors and Engineers.Key Responsibilities1. Corporate Compliance &amp; Entity Management<ul><li>Secretary of State Oversight: Manage all Secretary of State registrations, annual reports, and filings to ensure multiple entities remain in &quot;Good Standing&quot; across all relevant jurisdictions.</li><li>New Entity Setup: Lead the administrative formation of new business entities as the portfolio expands, ensuring all tax IDs, operating agreements, and foundational documents are secured.</li></ul>2. External Relations &amp; Project Advocacy<ul><li>Stakeholder Management: Lead meetings and manage ongoing relationships with Vendors, General Contractors, and Engineers.</li><li>Project Momentum: Actively track deliverables from external partners to ensure projects remain on schedule and roadblocks are identified early.</li></ul>3. Information Architecture &amp; Data Flow<ul><li>Data Streamlining: Direct the flow of critical documentation to ensure &quot;clean&quot; digital and physical filing systems.</li><li>CPM Management: Maintain real-time accuracy of Critical Path Method (CPM) boards for various projects, ensuring the executive team has access to up-to-date progress data.</li></ul>4. High-Level Coordination<ul><li>Meeting Facilitation: Set up and facilitate high-level strategic meetings, including agenda preparation and brief-back reporting.</li><li>Logistics: Manage corporate mail and physical document flow, ensuring sensitive materials are handled with discretion and speed.</li></ul>5. Strategic Agility<ul><li>Executive Support: Execute specialized &quot;tasks as requested&quot; to support the leadership team.</li><li>Fast-Paced Execution: Adapt quickly to the shifting priorities of a rapid-growth development environment.</li></ul>Qualifications<ul><li>Experience: 3&ndash;5+ years in a senior administrative, legal assistant, or operations role (Real Estate or Construction background preferred).</li><li>Technical Proficiency: Strong command of project management software, CPM tools, and state filing portals.</li><li>Communication: Exceptional verbal and written skills; comfortable leading meetings with technical professionals (Engineers/GCs).</li><li>Discretion: Proven ability to handle confidential corporate governance data with integrity.</li></ul>Why Join Us?You will be more than an administrator; you will be an enabler of growth. As our portfolio expands, your role will be central to how we scale, offering a front-row seat to complex business development and large-scale project management.Pay: $45,000.00 - $50,000.00 per yearWork Location: Remote

Operations & Compliance Adminstrator

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Operations Administrator

Operations Administrator

Sales Operations Administrator

Operations Administrator (Trucking / Logistics)

Operations Administrator National Accounts

Business Office Administrator at RPRY

Operations & Compliance Adminstrator