operations administrator

REILY FOODS COMPANY

<div><p>The Operations Administrator provides administrative and logistical support for the operations management team contributing to the entire operation&rsquo;s efficiency and overall success.<br>
</p><p><br>
<b>Responsibilities:
</b></p><ul><li>Oversee office management including but not limited to ordering PPE and office supplies, greeting and directing visitors to appropriate team members, mailing letters/packages, and receive/distribute mail to team members
</li><li>Prepare conference rooms for meetings and order lunch</li><li>
Assist with expense reporting, setting up new vendors, invoices and follows up with vendors</li><li>
Assist with data entry projects, updates to systems (i.e. Redzone, D365)</li><li>
Verify Redzone/AX data for accuracy daily</li><li>
Pull and post Redzone reports and other required reports
</li><li>Follow all safety procedures and actively participate in safety training and safety system ownership initiatives</li><li>
Maintain safe and efficient use of equipment, tools, and person; reports any injury, accident, or unsafe condition to supervisor immediately</li><li>
Support and comply with GMP&rsquo;s; understand and follow emergency action plan</li><li>
Support food safety, quality, and legality</li><li>
Other duties as assigned</li></ul><ul><li>
High school diploma / GED</li><li>
2+ years of experience in office/operations administration or supporting management</li><li>
Experience working in a manufacturing environment helpful</li><li>
Intermediate IT/Computer Skills: Familiarity with Microsoft Word, Excel, PPT, ability to learn new software and systems with ease</li><li>
Highly organized with strong level of attention to detail</li><li>
Strong communication skills, written and verbal</li><li>
Continuous improvement mindset, decisive and willingness to question processes</li><li>
Positive team player that exhibits a calm demeanor</li><li>
Ability to work in a fast-paced environment with ability to meet timelines</li><li>
Willingness and ability to pick up lunch for events, supplies, and other items as needed</li></ul></div>

Operations Administrator

Kinder Morgan

<p></p><div><div><div><div><div><div><div>Primary purpose:
</div><ul><li>Administrative Specialist for GPL - West - Division 3 Operations.</li></ul><div><br>
</div><div>Essential duties and responsibilities:
</div><ul><li>Assist Area Manager and Area Supervisors in preparing, tracking, and managing the operational and capital budgets
</li><li>Prepare invoices and enter into Lawson accounting system
</li><li>Generate contracts, prepare general service agreements, work directives and request for services or materials
</li><li>Time sheet review and entry into the HBS payroll system, maintain records including tracking of lost time, vacations and other employee records
</li><li>Data entry for training records into the OQ ISNetworld program and tracking of company fleet vehicles
</li><li>Actively participate in safety programs and initiatives
</li><li>Maintain filing system for general office and DOT forms
</li><li>Generate requisitions and do receiving in Lawson Procurement System
</li><li>Reconcile and enter individual expense report coding into Lawson software
</li><li>Inventory management including issuing, transferring, and auditing stock.
</li><li>Answering phones
</li><li>Other duties as assigned</li></ul><div><br>
</div><ul><li>Job level commensurate with skills, knowledge and experience.</li></ul>
<p></p><p><b>Position Requirements</b><br>
<br>
<br>
</p><div>Education:</div><ul><li>
High School Diploma
</li><li>Associates/Bachelors Degree or equivalent (Preferred)</li></ul><div><br>
</div><div>Experience / specific knowledge:
</div><ul><li>3 to 5 years experience in office administration
</li>Familiarity with budget development and cost tracking experience<br>
<li>
</li></ul><div>
<br>
Certifications, licenses, registrations:<br>
</div><ul><li>Must hold a satisfactory driving record as determined by Kinder Morgan and a valid state driver's license.</li></ul><div></div><div><br>
Competencies, skills, and abilities:
</div><ul><li>Ability to demonstrate proficiency with Microsoft Office products (Excel, Word, Outlook, and PowerPoint) and other general computer skills
</li><li>Strong verbal and written communications skills
</li><li>Self starter, able to learn on an individual basis, keep required work schedules, focus attention on details, and follow work rules
</li><li>Ability to effectively plan, organize, prioritize and complete work with a minimum of supervision
</li><li>Work in a team environment, take direction from and provide support to multiple supervisors, function in a multi-task environment to meet deadlines</li></ul><div><br>
Physical Demands:<br>
</div><ul><li>Extended period of sitting may be required for administrative activities</li></ul><br>
Working Conditions:<br>
<ul><li>
Effectively work outdoors while wearing the required Personal Protective Equipment (ex. Hardat, flame resistance clothing and safety-toed footwear for the location) when required.</li></ul><p></p><div><br>
Preferred education, experience, certifications, competencies, skills, and abilities:
</div><ul><li>Above the minimum requirements; not required but advantageous in this position: Bachelor&rsquo;s Degree in Business Related field preferred but not required.</li></ul><div><br>
</div><p>Pay range: $25.00-$37.00 per hour. This position includes a discretionary annual incentive plan. Job level and pay commensurate with experience and skill set.</p><p></p><p><br>
Application Deadline: 04/27/2026</p><p></p><p><br>
To be considered for any position, please go to https://www.kindermorgan.com/Careers/Job-Opportunities . Click Apply Now to Sign In or create an account to upload your resume.</p><div><br>
<br>
</div><p>Kinder Morgan, Inc. offers employees a comprehensive benefits package. Benefits offered for this position may include the following: health care benefits including medical, prescription drug, dental, and vision coverage; Flexible and Health Spending Accounts; Life and Accidental Death and Disability insurance; Supplemental Life and Accidental Death and Disability insurance for employee and dependents; retirement benefits including a 401(k) with employer and employee contributions and a company-funded pension plan; paid time off; paid parental bonding leave; paid holidays; a flexible work schedule and many voluntary benefit plans.</p><br>
<div></div>
<p></p><p>EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.</p></div></div></div></div></div></div><div></div>

Costys Energy Services

<p>Operations Administrator (Trucking / Logistics)<br/></p><p>Location: Montoursville, PA<br/>Company: Costy&rsquo;s Energy Services, LLC<br/>Pay: $45,000 &ndash; $56,000 annually depending on experience<br/>Schedule: Full-time | Monday &ndash; Friday<br/></p><p>Position Overview<br/></p><p>Costy&rsquo;s Energy Services is seeking a reliable and detail-oriented Operations Administrator to support the daily administrative functions of our trucking and field operations. This role is responsible for tracking operational activity, supporting billing and reporting, coordinating driver compliance requirements, and ensuring accurate documentation of all loads and truck activity.<br/></p><p>The ideal candidate is organized, dependable, and comfortable working with operational data in a fast-paced environment. This position plays a key role in ensuring that work performed in the field is properly documented, billed, and reported.<br/></p><p>Key Responsibilities<br/></p><ul><li>Track truck activity and loads to ensure proper documentation for billing</li><li>Bill loads according to specific customer requirements and guidelines</li><li>Process and submit invoices through customer billing platforms</li><li>Collect, organize, and verify weekly payroll hours for field personnel</li><li>Reconcile weekly truck activity to ensure all billable work is invoiced accurately</li><li>Run, maintain, and update weekly operational and activity reports</li><li>Review and process Driver Vehicle Inspection Reports (DVIRs)</li><li>Schedule DOT physicals and driver compliance appointments</li><li>Maintain organized operational records and documentation</li><li>Order and manage office supplies as needed</li><li>Assist with month-end administrative reporting</li><li>Support general office operations and administrative tasks</li></ul><p>Qualifications<br/></p><ul><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Ability to work independently and take ownership of responsibilities</li><li>Comfortable handling confidential financial and employee information</li><li>Proficiency with Microsoft Office, especially Excel</li><li>Experience with Google Sheets or similar reporting tools preferred</li></ul><p>Preferred Experience<br/></p><ul><li>Experience working in trucking, logistics, construction, or oil and gas services</li><li>Experience with load billing, operational reporting, or dispatch offices</li><li>Familiarity with driver compliance or DOT requirements</li></ul><p>What We Offer<br/></p><ul><li>Competitive salary based on experience</li><li>Health, Dental, and Vision insurance</li><li>401(k) retirement plan</li><li>Paid time off</li><li>Stable employment with a growing regional energy services company</li></ul><p>Work Environment<br/></p><p>This position is based in our Montoursville, PA office and supports operational teams working throughout the region. The role requires coordination with drivers, operations personnel, and accounting to ensure accurate documentation and reporting.<br/></p><p>Within the first 90 days, the successful candidate will be able to:<br/></p><ul><li>Maintain accurate tracking of truck activity and load documentation</li><li>Ensure all loads are billed correctly according to customer requirements</li><li>Produce reliable weekly operational reports for management</li><li>Keep driver documentation and DVIR records organized and up to date</li><li>Ensure payroll hours and truck activity reconcile accurately each week</li></ul><p>This role is best suited for someone who takes pride in organization, accuracy, and keeping operations running smoothly.<br/></p>

Operations Administrator (Trucking / Logistics)

Davey Tree

<div><p>Operations Administrator National Accounts</p><p><b>
Company:</b> The Davey Tree Expert Company
<br>
<b>Locations:</b> Kent, OH
<br>
<b>Additional Locations:</b> Various<br>
<b>Work Site:</b> Remote
<br>
<b>Req ID:</b> 221377</p><div><div><div><h2 class="jobSectionHeader"><b>
Position Overview</b></h2></div><div><p>
Salary is depending on experience.</p><p>
The <b>Operations Administrator</b> is responsible for high-level administrative and operational support to leadership and functional teams, ensuring efficient coordination and execution of projects, processes, and initiatives. The role manages agreements and workflows while maintaining a professional client experience; oversees internal systems, documentation, and reporting tools; and develops and implements recommendations for continuous improvement through audits and workflow analyses.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>Provide administrative and operational support to senior leadership and functional teams.</li><li>Manage and maintain agreements, contracts, or work orders, follow up with administrative requirements, and provide a positive and professional experience to clients throughout key touch points.</li><li>Manage and develop initiatives across teams or departments to ensure consistent execution and timely delivery.</li><li>Use discretion to develop, manage, communicate, and implement templates, standard operating procedures, and reporting mechanisms.</li><li>Manage, maintain, and improve internal systems, tools, accounts, and processes for communication, task tracking, and documentation.</li><li>Manage documentation, reports, and records.</li><li>Track and monitor metrics, dashboards, and key performance indicators (KPIs).</li><li>Conduct audits, workflow analyses, and implement process improvements.</li><li>Plan, schedule, and track internal projects or programs.</li><li>Attend conferences, events, and shows.</li><li>Serve as a liaison between business units, teams, or support departments to resolve bottlenecks, investigate problems, and improve coordination.</li><li>Support or provide internal communications and knowledge-sharing efforts.</li><li>Support or conduct onboarding and provide internal training related to operational procedures.</li><li>Provide high-level administrative support that promotes a professional, solutions-focused office environment.</li><li>Regular and timely attendance.</li><li>Perform other related duties as assigned.</li><li>Follow all company policies, procedures, and work rules.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications</b></h2></div><div><ul><li><b>Required:</b> High school diploma or equivalent.</li><li><b>Required:</b> Valid driver&rsquo;s license.</li><li><b>Required:</b> At least three years in an administrative, project coordination, or operations support role, providing professional support to internal teams and external contacts.</li><li><b>Required:</b> Proficiency in Microsoft Office, CRM systems, and other software programs necessary to complete job duties.</li><li><b>Required:</b> Experience designing or improving workflows and standard operating procedures.</li><li><b>Required:</b> Experience supporting sales, marketing, or business development teams.</li><li><b>Preferred:</b> Experience coordinating logistics or representing a company at trade shows, conferences, or industry events.</li><li>In some cases, the government clients Davey Tree Expert Company contracts with conduct their own background check. Results of this background check may affect the potential for hire.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Additional Information</b></h2></div><div><div><b>
What We Offer [Benefits]:</b><br>
We invest in our employees by offering industry-leading training, technology, and benefits that lead to a rewarding and safe work experience for employees at all levels.<br>
<ul><li>Group health plans*</li><li>Short-term and long-term disability insurance*</li><li>Life insurance*</li><li>Paid parental leave</li><li>401k with up to a 4% company match**</li><li>Employee Stock Purchase Plan: Opportunity to buy company stock at a 15% discount</li><li>Holidays and paid time off*</li><li>Payroll savings plan*</li><li>Charitable matching gift program*</li><li>Employee referral bonus program*</li><li>Employee Educational Scholarship*</li><li>Davey Family Scholarship*</li><li>20% discount on all Davey services*</li><li>Cell phone discounts*</li><li>Vehicle purchase discount program*</li><li>Plus, so much more!</li></ul></div><ul><li>All listed benefits available to eligible employees on Day 1.</li></ul>
** Union employees are not eligible for a 401k plan, but may be eligible to join pension plans negotiated by their local union.</div></div></div><p>
The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.</p><p>
The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there&rsquo;s a place for you at Davey. To learn more, visit Davey.com.</p><p><b>
Accommodations:</b> If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions.</p><p><b>
If you need assistance at any time, please contact us at 1-877-411-7601 or at</b> Recruiting@davey.com.</p><p><b>
Employment Type:</b> Permanent<br>
<b>Job Type:</b> Full Time<br>
<b>Travel Expectations:</b> Up to 25%</p></div>

Operations Administrator National Accounts

Bradshaw Home

<div><p>The Sr. HR Operations Administrator enables business performance through operational excellence, data-driven insights, and the practical application of HR theory. This role transforms HR operations into a strategic capability that fuels growth, agility, and engagement. Beyond process management, this position plays a key role in compensation, benefits, HR systems, and compliance, ensuring programs are competitive, consistent, and aligned with the company's overall business strategy.</p>
<p><b>Key Responsibilities include and are not limited to:</b></p>
<p><b>HR Systems &amp; Data Strategy</b></p>
<ul><li>Own and optimize the HRIS platform <b>(ADP Workforce Now)</b> to deliver accurate data, efficient processes, and actionable insights.</li>
<li>Develop and provide data that tells the story behind workforce trends and translates insights into business strategy and performance outcomes.</li>
<li>Partner with IT and cross-functional leaders to enhance system functionality and align technology with business goals.</li>
<li>Ensure data integrity, confidentiality, and audit readiness across all HR systems and processes.</li>
<li>Apply HR theory and analytics to shape data-informed decision-making that drives productivity, retention, and engagement.</li>
</ul><p><b>Operational Excellence &amp; Business Enablement</b></p>
<ul><li>Lead continuous improvement initiatives to simplify, scale, and future-proof HR processes.</li>
<li>Partner with the recruiter and HRBPs to ensure seamless integration of talent acquisition, onboarding, and development.</li>
<li>Manage onboarding and offboarding to deliver a consistent, compliant, and positive employee experience.</li>
<li>Build and maintain HR dashboards and metrics that turn data into insight, and insight into action.</li>
<li>Partner with Payroll and HR team on workforce planning, headcount, and compensation modeling to ensure alignment with organizational strategy.</li>
<li>Manage compliance reporting, annual audits, and policy documentation.</li>
<li>Support strategic projects that strengthen the company's employee value proposition and HR's role as a driver of business success</li>
<li>Maintain and update the employee handbook and HR policy library.</li>
<li>Collaborate with HRBPs on engagement and recognition programs that promote culture and retention.</li>
</ul><p><b>Compensation &amp; Benefits Administration</b></p>
<ul><li>Support the annual compensation cycle including merit increases, bonus processing, and pay equity reviews. Ensure alignment with pay structures, internal equity, and market competitiveness.</li>
<li>Manage benefits programs (health, wellness, retirement, and leaves) with a focus on administration, reporting, and compliance.</li>
<li>Partner with Finance, Payroll, and external vendors to ensure accuracy, cost effectiveness, and regulatory compliance.</li>
<li>Provide employee education and communications on compensation and benefits programs to drive understanding and engagement.</li>
</ul><p><b>Qualifications</b></p>
<ul><li>8+ years of progressive HR experience in a growth-oriented or dynamic environment.</li>
<li>Proven experience in HRIS administration (ADP, Pay Factors, or similar).</li>
<li>Strong understanding of employment law, data privacy, and audit practices.</li>
<li>Knowledge of compensation and benefits administration, including compliance and analytics.</li>
<li>Skilled in people analytics, process optimization, and operational design.</li>
<li>Proven experience in project management and problem-solving skills</li>
<li>Analytical mindset with proficiency in Excel, reporting tools, or HR dashboards.</li>
<li>High attention to detail, strong follow-through, and commitment to data integrity.</li>
<li>Excellent communication and partnership skills across all levels of the organization.</li>
<li>Strong business acumen; understands how people strategies impact financial and operational performance.</li>
<li>Strong ability to connect HR theory and best practice to real business needs and measurable outcomes.</li>
</ul><p><b>Pay and Benefits:</b></p>
<p>US$115,000.00 - US$125,000.00 Annually</p>
<p>Final compensation offered will be determined based on a number of job-related factors, including the candidate's skills, experience, and qualifications. Employees in this role are eligible to participate in the company's benefits program, which includes medical, dental, and vision insurance, 401(k) with company matching, accrued vacation, floating holidays, and designated company holidays.</p>
<p><b>Life at Bradshaw Home:</b></p>
<p>At Bradshaw Home, we're proud of our culture of collaboration, growth, and innovation. Recognized as a Great Place to Work&reg;, we believe in supporting our people just as much as we support our customers.</p>
<p>Want to see more of what it's like to be part of our team?</p>
<ul><li>Explore our Great Place To Work&reg; profile (https://www.greatplacetowork.com/certified-company/7089631)</li><li>
Learn more on The Muse (https://www.themuse.com/profiles/bradshawhome)</li></ul>
<p></p><p><i>Bradshaw Home is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, veteran status, or any other characteristic protected by applicable law.</i></p>
<p></p><p>#LI-Hybrid</p></div>

Sr. HR Operations Administrator

Signet Jewelers

<div><p>We have many opportunities available on our other career site pages. Click here to link to our careers page!</p><p></p><p>
Signet Jewelers is the world's largest retailer of diamond jewelry, operating more than 2,800 stores worldwide under the iconic brands: Kay Jewelers, Zales, Jared, H.Samuel, Ernest Jones, Peoples, Banter by Piercing Pagoda, Rocksbox, JamesAllen.com and Diamonds Direct. We are a people-first company and this core value is at the heart of everything we do, from empowering our valued team members, to collaborating with our customers, to fostering the communities in which we live and serve. People &ndash; and the love their actions inspire &ndash; are what drive us. We&rsquo;re not only proud of the love we inspire outside our walls, we&rsquo;re especially proud of the diversity, inclusion and equity we&rsquo;re inspiring inside. There are dynamic career paths awaiting you &ndash; rewarding opportunities to impact the lives of others and inspire love. Join us!</p><p></p>
HYBRID Opportunity in Northeast, OH<p></p><p>
Responsible for providing high level administrative support and partnership to DVP(s) , VP (s) in Field Operations/Operations Administration teams to maximize leader and departmental efficiency. Responsible for maintaining an advanced knowledge of field operations for comprehensive support delivery on banner/leader priorities while ensuring adhering to protocol, process, and procedure.</p><p></p><p><b>
Responsibilities</b></p><ul><li>
Administrative ownership including coordination of calendars; travel arrangements; meeting arrangement and notes; compiling sales data and reports; review and process travel expense reports; report preparation; memos, documents, presentations; and other correspondence as directed by Field Operations Administration</li><li>
Monitor departmental expenses to adhere to department budgets</li><li>
Develop and maintain a productive relationship within Store Operations, Operations Administration, and other departments within the company, district managers, and field employees</li><li>
Firm understanding &amp; knowledge of organizational policies, practices, and procedures to always ensure appropriate administrative protocol</li><li>
Support project managers in the alignment of project resources to drive excellence in project planning, delivery, and closure activities inclusive of lessons learned, knowledge transfer, archiving of documents, etc.</li><li>
Generate and receive confidential and sensitive information/files, ensure that information is securely maintained and archived</li><li>
Develop and manage project plans associated with operations projects, corporate initiatives, and other field-related projects</li><li>
Coordinate day-to-day activities associated with assigned projects to ensure goals/objectives are accomplished and deadlines are met</li><li>
Work as liaison among project stakeholders to gather information and move projects forward</li><li>
Create and maintain comprehensive project documentation, plans and reports</li><li>
Responsible for creation/analysis presentations to Managers/Directors/VPs both verbal and written</li></ul><p></p><p><b>
Qualifications</b></p><ul><li>
Associate or Bachelor degree preferred or equal equivalent/relevant experience</li><li>
2+ years supporting Vice President or above</li><li>
Strong administrative and/or office related experience, project experience</li><li>
Must be a self-starter capable of handling multiple tasks with a high degree of urgency in a fast-paced environment</li><li>
Complete confidentiality on important business projects</li><li>
Strong proficiency in Microsoft Office 365. Written and verbal communication and presentation skills</li><li>
Ability to support multiple VPs</li><li>
Strong organizational skills with demonstrated ability to multi-task and problem-solve</li><li>
Team collaboration and ability to embrace diversity of thought with the ability to work independently</li></ul><p></p><p><b>
Benefits</b></p><p>
We believe in rewarding top talent with a comprehensive and competitive benefits package designed to support your well-being, professional growth, and work-life balance:</p><p></p><p>
✔ <b>Premium Healthcare Coverage</b> &ndash; Comprehensive medical, dental, and vision plans to keep you and your family covered.<br>
✔ <b>401(k) with Company Match</b> &ndash; Invest in your future with a generous retirement savings plan, including company matching after just one year.<br>
✔ <b>Generous Time Off</b> &ndash; Recharge with a robust PTO package, plus company holidays.<br>
✔ <b>Diversity, Equity &amp; Inclusion Programs</b> &ndash; Be part of a culture that celebrates diverse perspectives and fosters belonging.<br>
✔ <b>Career Growth &amp; Development</b> &ndash; Opportunities for leadership development, mentorship, and continuous learning.<br>
✔ <b>Exclusive Perks</b> &ndash; Enjoy additional benefits, wellness programs, employee discounts, and more!</p><p></p><p><i>
The salary range for this opportunity is $19.50/hr - $24.75/hr. Base pay offered may vary depending on geographic region, internal equity, job related knowledge, skills and experience, among other factors.</i></p></div>

Hybrid Field Operations Administrator

Axis Jet

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  Axis Jet, founded in 2004, serves as a trusted aviation partner, providing expert assistance in the selection, purchase, and management of corporate aircraft. Located at the Sacramento Mather Airport (MHR)  , Axis Jet offers a secure and robust facility that includes its corporate headquarters, pilot support, and flight dispatch center. Specializing in Falcons, Hawkers, Citations, and high-end Beechcraft aircraft, Axis Jet's experienced team ensures seamless integration of services for aircraft owners. As part of Axis Aviation Group, Inc., Axis Jet works in conjunction with El Dorado Air, a Part 135 Air Charter Operation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Flight Operations Administrative Coordinator
  </strong>
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   <em>
    Role Summary
   </em>
  </strong>
 </p>
 <p>
  The Flight Operations Administrative Coordinator supports daily operations by managing administrative, training, and operational activities across flight crews, leadership, and support teams. This role ensures accurate information flow, timely execution of processes, and alignment with company standards and regulatory requirements.
 </p>
 <p>
  <strong>
   &nbsp;
  </strong>
 </p>
 <p>
  <strong>
   <em>
    Key Responsibilities
   </em>
  </strong>
 </p>
 <p>
  <strong>
   Operations &amp; Administrative Support
  </strong>
 </p>
 <ol>
  <li>
   Provide day-to-day support to Flight Operations leadership, including calendar coordination, meetings, and document management
  </li>
  <li>
   Coordinate onboarding and offboarding for flight crew (system access, materials, training logistics)
  </li>
  <li>
   Support recruiting coordination and candidate scheduling
  </li>
  <li>
   Arrange travel, accommodations, and process expense reporting
  </li>
  <li>
   Maintain pilot records, training status, and qualification tracking in coordination with the Chief Pilot
  </li>
  <li>
   Draft and prepare internal communications, notices, and operational documents for leadership review
  </li>
  <li>
   Serve as a liaison between pilots, scheduling, maintenance, and external partners
  </li>
  <li>
   Compile and distribute operational reports and data as requested
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Training Coordination
  </strong>
 </p>
 <ol>
  <li>
   Serve as the primary contact for pilot training logistics and documentation
  </li>
  <li>
   Schedule and track training events, simulator availability, and currency requirements
  </li>
  <li>
   Monitor compliance and proactively escalate training gaps or risks
  </li>
  <li>
   Support development and maintenance of onboarding and recurrent training workflows
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operational Execution
  </strong>
 </p>
 <ol>
  <li>
   Support aircraft onboarding/offboarding, including setup of systems, tools, and required materials
  </li>
  <li>
   Maintain flight operations manuals and SOPs, including revisions, distribution, and acknowledgment tracking
  </li>
  <li>
   Manage crew-related records, including vetting program requirements and internal databases
  </li>
  <li>
   Provide support during irregular operations by coordinating communication and documenting key events
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Safety &amp; Compliance Support
  </strong>
 </p>
 <ol>
  <li>
   Assist with administrative coordination of the Safety Management System (SMS)
  </li>
  <li>
   Coordinate distribution of safety communications and ensure proper documentation
  </li>
  <li>
   Reinforce adherence to company safety standards and reporting practices
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Flight Support &amp; Trip Coordination
  </strong>
 </p>
 <ol>
  <li>
   Assist crews with pre-flight preparation and post-flight follow-up
  </li>
  <li>
   Coordinate logistics including hotels, ground transportation, catering, and international documentation
  </li>
  <li>
   Interface with third-party vendors (FBOs, fuel providers, trip support providers) as needed
  </li>
  <li>
   Monitor active trips and communicate updates to operational leadership
  </li>
  <li>
   Support issue tracking and documentation following trip completion
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    Qualifications &amp; Experience
   </em>
  </strong>
 </p>
 <ol>
  <li>
   3+ years of experience in aviation operations (Part 121 or 135 preferred)
  </li>
  <li>
   CFI or CFII strongly preferred
  </li>
  <li>
   Working knowledge of flight operations, crew scheduling, and regulatory requirements
  </li>
  <li>
   Familiarity with aviation systems (e.g., Avianis, ForeFlight, Portside, or similar)
  </li>
  <li>
   Understanding of pilot training requirements and compliance tracking
  </li>
  <li>
   General knowledge of FARs applicable to Part 91/135 operations
  </li>
  <li>
   Experience supporting or interacting with SMS processes preferred
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    Skills &amp; Attributes
   </em>
  </strong>
 </p>
 <ol>
  <li>
   Strong organizational skills with attention to detail in a fast-paced environment
  </li>
  <li>
   Ability to manage multiple priorities and meet deadlines with minimal supervision
  </li>
  <li>
   Sound judgment, professionalism, and discretion
  </li>
  <li>
   Effective communicator across cross-functional teams
  </li>
  <li>
   Service-oriented mindset with the ability to remain composed under pressure
  </li>
  <li>
   Technologically adaptable with the ability to learn new systems quickly
  </li>
  <li>
   Proficiency in Microsoft Office or equivalent tools
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  Axis Jet offers a strong benefits package with medical and 401k with company match.&nbsp;Salary/compensation will be based on experience.&nbsp;
 </p>
 <p>
  <strong>
   To apply, send cover letter and resume to
  </strong>
  <strong>
   careers@axisjet.com
  </strong>
  <strong>
   .&nbsp;
  </strong>
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  &nbsp;
 </p>
</div>


Flight Operations Administrator Coordinator

Search 10000+ Operations administrator jobs near you this April. New roles added regularly across leading industries. Apply today.

10000 operations administrator jobs Near Me

Operations Administrator

Operations Administrator

Operations Administrator (Trucking / Logistics)

Operations Administrator National Accounts

Sr. HR Operations Administrator

Hybrid Field Operations Administrator

Flight Operations Administrator Coordinator