operations administrator

Flex

<div>Job Posting Start Date 10-08-2025 Job Posting End Date 11-28-2025<div></div>
Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.<div></div>
A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.<div></div><div>
Job Summary</div><div>
To support our extraordinary teams who build great products and contribute to our growth, we&rsquo;re looking to add an Operations Administrator located in Milpitas, CA.</div><div></div><div>
Reporting to Site Operations Management, the Operations Administrator&rsquo;s role involves performing confidential administrative and operations support for the Milpitas site.</div><div></div><div>
What a typical day looks like:</div><ul><li>
Manages calendar, meetings, travel, and communications for Operations leadership.</li><li>
Handles confidential information, correspondence, and incoming calls/visitors/tour requests.</li><li>
Maintains records, office supplies, and support audits/certifications (e.g., ISO).</li><li>
Oversees compliance materials and supports certification processes and related projects.</li><li>
Coordinates meetings, agendas, minutes, and follow-up actions.</li><li>
Compiles data for program reports, executive presentations, and supports continuous improvement efforts.</li><li>
Assists with program planning, project coordination, and cross-functional communication.</li><li>
Drives process improvements and resolves issues impacting timelines or customer guarantees.</li><li>
Facilitates understanding of policies, procedures, and operational updates.</li><li>
Occasional travel required.</li><li>
Support Site KPI management and WFD tools maintenance.</li></ul><div></div><div>
The experience we&rsquo;re looking to add to our team:</div><div></div><ul><li>
Bachelor&rsquo;s degree (Industrial Engineering or Business Administration highly preferred)or equivalent experience in addition to 3 years of administrative experience supporting cross-functional teams and leadership in a fast-paced work environment (manufacturing or operations environment &ndash; a plus)!</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools such as flowcharting and data entry systems, Raptor, Statis, ARCH and WorkForce Design Tools highly preferred.</li><li>
Strong organizational, time management, and prioritization skills.</li><li>
Excellent written and verbal communication and effective presentation skills.</li><li>
Solid math and data interpretation skills; advanced knowledge of functional concepts, company policies, and impact on work processes; familiarity with manufacturing operations and terminology - highly beneficial.</li><li>
Discreet and professional with confidential information.</li><li>
Familiar with ISO standards, ESD supply management, and operational compliance.</li><li>
Effective working independently and collaboratively as a liaison between leadership and staff.</li></ul><div></div><div>
What you'll receive for the great work you provide:</div><ul><li>
Full range of medical, dental, and vision plans</li><li>
Life Insurance</li><li>
Short-term and Long-term Disability</li><li>
Matching 401(k) Contributions</li><li>
Vacation and Paid Sick Time</li><li>
Tuition Reimbursement</li></ul><div></div>
Pay Range (Applicable to California)<div></div>
$66,300.00 USD - $91,100.00 USD Annual<div></div><div>
Job Category</div>
Operations<div></div>
Relocation: Not eligible<div></div><div>
Is Sponsorship Available?</div>
No<div></div>
Required Skills: Problem Solving Ability, Visual Basic<div></div>
Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).</div>

Operations Administrator

ADAMZ IT SOLUTIONS

Hiring Operations and Admin for IT(ELV) company.<ul><li>3+ years experience as operations and Admin in IT/Technical industry, preferably in UAE</li><li>1+ year proven experiencein inventory Management</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Basic knowledge in accounting and tally prime software.</li><li>Knowledge of VAT and other UAE accounting standards and regulations.</li><li>Must know payroll calculation.</li><li>Basic knowledge in Autocad.</li><li>Must be familiar with handling Government and legal documents.</li><li>Excellent&#8203; communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Candidates with own visa preferred</li><li>Male candidates preferred.</li></ul>Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2000-3000 per monthInterested candidates are invited to whatsapp th&#8203;eir CV to +971 2 556 6197Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Do you know Basic accounting? If yes, what are the accounting software you are familiar with? </li></ul>Experience:<ul><li>Inventory management : 1 year (Preferred)</li><li>Operations &amp; Admin: 3 years (Preferred)</li></ul>License/Certification:<ul><li>Residence or Employment(transferable) visa (Preferred)</li></ul>

Accenture

Project Role : Cloud Operations Administrator 
Project Role Description : Work with the Service Delivery Manager to perform capacity management, billing/show back operations, and cost optimization activities across multiple cloud environments.
 
Must have skills : Service Management Framework Design and Implementation 
Good to have skills : Project Management Office (PMO) Mobilization &amp; Run 
Minimum 3 year(s) of experience is required 
Educational Qualification : 15 years full time education 
 
Summary: As a Cloud Operations Administrator, you will collaborate closely with the Service Delivery Manager to oversee various operational aspects of cloud environments. Your typical day will involve engaging in capacity management, monitoring billing and show back operations, and implementing cost optimization strategies. You will work in a dynamic environment where your contributions will directly impact the efficiency and effectiveness of cloud services, ensuring that resources are utilized optimally and that financial operations are transparent and accountable. Roles &amp; Responsibilities: - Expected to perform independently and become an SME. - Required active participation/contribution in team discussions. - Contribute in providing solutions to work related problems. - Assist in the development and implementation of best practices for cloud operations. - Monitor and analyze cloud resource usage to identify opportunities for cost savings. Professional &amp; Technical Skills: - Must To Have Skills: Proficiency in Service Management Framework Design and Implementation. - Good To Have Skills: Experience with Project Management Office (PMO) Mobilization &amp; Run. - Strong understanding of cloud service models and deployment strategies. - Experience with capacity planning and resource allocation in cloud environments. - Familiarity with cloud billing and cost management tools. Additional Information: - The candidate should have minimum 3 years of experience in Service Management Framework Design and Implementation. - This position is based at our Pune office. - A 15 years full time education is required.
 
15 years full time education

Cloud Operations Administrator

Hiring Operations Admin for IT(ELV) company.<ul><li>3+ years experience as operations Admin in IT/Technical industry, preferably in UAE</li><li>1+ year proven experiencein inventory Management</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Basic knowledge in accounting and tally prime software.</li><li>Knowledge of VAT and other UAE accounting standards and regulations.</li><li>Must know payroll calculation.</li><li>Basic knowledge in Autocad.</li><li>Must be familiar with handling Government and legal documents.</li><li>Excellent&#8203; communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Candidates with own visa preferred</li><li>Male candidates preferred.</li></ul>Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2000-3000 per monthInterested candidates are invited to whatsapp th&#8203;eir CV to +971 2 556 6197Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Do you know Basic accounting? If yes, what are the accounting software you are familiar with? </li></ul>Experience:<ul><li>Inventory management : 1 year (Preferred)</li><li>Operations &amp; Admin: 3 years (Preferred)</li></ul>License/Certification:<ul><li>Residence or Employment(transferable) visa (Preferred)</li></ul>

Business Operations Administrator

Smiths Group

<div>Company Description 
Every minute of every day, Smiths Detection&rsquo;s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.
Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.
Our expertise spans 21 global offices, seven manufacturing sites and five R&amp;D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.
This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day. 
Job Description 
A critical position in the Global Training Department&rsquo;s ability to deliver a successful service, the incumbent will collaborate with a complex breadth of global stakeholders internally and will have regular contact with our customers. The role holder will be an important point of contact, responsible for facilitating training delivery across the globe.
The Global Training Operations Consultant is expected to play an active role in the Global Training Operations Pillar, assisting Operations management as needed and will be responsible for mentoring our team of Global Operations Specialists advocating for best practices, and seeking continuous improvement.<ul><li>
Schedule&rsquo;s instructor led courses for both internal and external customers</li><li>
Demonstrate exceptional communication skills with customers both verbally and through written email correspondence. This may include but not be limited to quotations, logistics, POs, training plans and confirmations</li><li>
Attend opportunity kick-off meetings, collect tender/RFP requirements communicating needs to the department</li><li>
Acts as the Training Operations pillar point of contact for the Digital Training pillar, supporting the maintenance of the Learning Management System (LMS).</li><li>
Support in the creation and maintenance of all Training Policies</li><li>
Manages learner profiles, course enrollments, grades, and certificates within the LMS</li><li>
Enrolls learners for instructor-led training (ILT) and web-based training (WBT) courses</li><li>
Ensures all financial and scheduling-related documentation associated with customer training is in order, including but not limited to: Sales order and accompanying purchase order, credit card form, or contract; equipment status; training address</li><li>
Complies with all applicable global and regional export control and security regulations</li><li>
Monitor&rsquo;s training sales reports for accuracy and reports any errors to appropriate personnel</li><li>
Maintains service orders and notifications, and reports associated with them</li><li>
Supports the creation and processing of all department vendor and intercompany purchase requisitions and orders</li><li>
Plays an active role in the proper maintenance of all training records</li><li>
Serves as a point of contact for complex training queries and non-standard requests. Provide guidance and support to the Global Operations Team</li><li>
Champion the information flow for process improvement and quality information, oversee the creation of process maps and other pertinent aids to define new or existing processes and policies</li></ul>
Represents the department in meetings with various internal and external stakeholders 
Qualifications 
Technical Knowledge and Skills:
This will be demonstrated by:<ul><li>
Experience of undertaking costing and scheduling activities in a commercial environment</li><li>
Experience of working with business operations software such as SAP</li><li>
Experience of working with learning management systems</li><li>
Experience of working within a training organisation</li><li>
Experience of articulating complex information to a range of stakeholders</li><li>
Highly skilled and proficient in MS Office applications.</li><li>
Ability to handle stressful situations and adapt to changing priorities</li></ul>
Excellent critical thinking and problem-solving skills
Competencies and Abilities:
Individual competencies:<ul><li>
The ability and motivation to persistently pursue and achieve effective results which drive the business forward</li><li>
The ability to effectively influence the performance of people by being a role model to others, showing a willingness to coach others for success.</li><li>
The ability to make effective, timely decisions in a complex, global market by sourcing and analysing complex information</li><li>
The ability to engage, challenge and work effectively with others</li><li>
The ability to build an effective network of relationships both internally and externally, understanding customers&rsquo; needs</li></ul>
Willing and able to identify and support change and continuous improvement in own and wider business environment
Planning and Decision Making:<ul><li>
Is able to influence other experienced professionals who exercise latitude and independence in their assignments</li><li>
Works on problems of complex issues of diverse scope and is able to Independently determine and develop solutions</li><li>
When problem solving, solutions are imaginative, thorough, practicable and consistent with SD objectives</li></ul>
Impact and Scope:<ul><li>
This role will enable the SD global training department to operate in an efficient and effective manner, supporting the delivery of high-quality training to customers</li><li>
The role holder will support programme activity to deliver the Training Strategy</li><li>
Interprets and administers policies, processes, and procedures</li><li>
Decisions have an extended impact on work processes and outcomes</li><li>
Erroneous decisions will result in critical delays and modifications to projects or operations and jeopardize future business activity</li></ul> 
WORK ENVIRONMENT:
Individual&rsquo;s primary workstation is office based. Individual may have to travel both locally and internationally on occasion. 
Additional Information 
Join us and we&rsquo;ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You&rsquo;ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You&rsquo;ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.
Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.<div></div>
We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.
At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation &ndash; including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career&rsquo;s website (Careers - Smiths Group plc)</div>

Global Training Operations Administrator

Global Startegic Services

Designation: AdministratorJob Type: Long Term ProjectIndustry: Offshore- Oil &amp; GasJob Location: Doha, QatarExperience: Min 3-5 YearsEducation: Any GraduateSalary Range: 5000 QAR to 8000 QARLocally available candidates with freelance visa only requiredKey Responsibilities of an Administrator:* This is a very intensive role, where we are supporting operations in the oilfield.* Those operations are ongoing 24/7 so there will be requests coming in in the evening as well.* Management of travel arrangements - direct communication with travel agency to reschedule and issue tickets* Management of accommodation arrangements - direct communication with staff house personnel to process room bookings* Data capture and validation - ensuring that all personnel location and job data is properly managed and captured* Helicopter booking management - certification management on the Dawinci platform prior to execution of helicopter trip* Support in processing of applications for security passes* General support in personnel management* Basic administrative skills* Excel, Power point, Word, Microsoft Office Suite Time management and organizationJob Type: Full-timePay: QAR5,000.00 - QAR8,000.00 per month

Offshore Administrator

Creative Beauty Source

Job Title: Operations Administrator Reports To: General ManagerJob SummaryThe Operations Administrator plays a critical role in supporting day-to-day business operations, with a strong focus on SAP and e-commerce administration, customer service, order management, and internal coordination. This role provides administrative and operational support to the Sales and Operations teams, acting as a key point of contact for clients, franchisees, and internal stakeholders. The ideal candidate is detail-oriented, organized, tech-savvy, and capable of multitasking in a fast-paced environment.Key Responsibilities1. SAP &amp; E-commerce Administration<ul><li>Maintain and update SAP with accurate and timely Sales Order (SO) data.</li><li>Generate monthly sales performance reports and assist with data analysis.</li><li>Input LPOs into the system for all associated brands and franchises, sister company and Branches</li><li>Create and manage online logins for replenishment accounts.</li></ul>2. Customer Communication &amp; Support<ul><li>Serve as a main point of contact across multiple communication channels (WhatsApp, phone, email) for customers, franchisees, and internal teams.</li><li>Draft, respond to, and manage client communications in a timely and professional manner.</li><li>Resolve customer queries and complaints efficiently; escalate issues when necessary.</li><li>Provide ongoing support for customer shop &amp; ship account creation and troubleshooting.</li></ul>3. Order &amp; Payment Management<ul><li>Monitor and process online orders, ensuring timely follow-up and order tracking/status updates.</li><li>Coordinate with the warehouse on packing lists, delivery requests, and address confirmations.</li><li>Follow up on payments related to e-commerce orders and open orders.</li><li>Share SOAs and assist with payment collection for Alex and designated clients/franchisees.</li></ul>4. Booking &amp; Lead Management<ul><li>Process and endorse demo bookings to the appropriate brand team.</li><li>Handover potential leads received via WhatsApp or email to Marketing and Sales teams.</li><li>Support in calling inactive clients and collecting feedback via survey forms as part of marketing campaigns.</li></ul>5. Internal Coordination &amp; Administrative Support<ul><li>Provide operational and administrative assistance to the Sales team, including:</li><li>Assisting in SO input, payment follow-up, and lead management.</li><li>Supporting Alex in various administrative and operational duties.</li><li>Act as a liaison between departments to ensure seamless communication and task execution.</li><li>Coordinate with warehouse and logistics teams for timely delivery and client satisfaction.</li></ul>QualificationsEducation:<ul><li>High school diploma or equivalent required.</li><li>Bachelor&rsquo;s degree in business administration, Operations, or a related field is a plus.</li></ul>Experience:<ul><li>Minimum of 2 years in administrative, customer service, or operations support roles.</li><li>Experience working in a retail, beauty, or e-commerce environment is advantageous.</li></ul>Technical Skills:<ul><li>Proficient in SAP and ERP systems.</li><li>Strong command of Microsoft Office Suite (Word, Excel, Outlook).</li><li>Experience with e-commerce platforms and CRM tools is a plus.</li></ul>Soft Skills:<ul><li>Strong verbal and written communication in customer service role</li><li>Excellent organizational and time management skills.</li><li>Ability to multitask, work independently, and collaborate in a team environment.</li><li>Customer-oriented mindset with strong problem-solving abilities.</li></ul>Preferred Qualifications<ul><li>Familiarity with the beauty, wellness, or franchise industry in customer service role</li><li>Multilingual communication skills are a plus.</li><li>Ability to adapt quickly and handle evolving tasks with minimal supervision.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,500.00 per monthAbility to commute/relocate:<ul><li>Al Barsha: Reliably commute or willing to relocate with an employer-provided relocation package (Required)</li></ul>Experience:<ul><li>SAP, ERP: 2 years (Required)</li><li>UAE Sales coordination exp in large order volume environment: 2 years (Required)</li></ul>

Sales Coordinator

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