operations administrator

ADAMZ IT SOLUTIONS

Hiring Operations and Admin for IT(ELV) company.<ul><li>3+ years experience as operations and Admin in IT/Technical industry, preferably in UAE</li><li>1+ year proven experiencein inventory Management</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Basic knowledge in accounting and tally prime software.</li><li>Knowledge of VAT and other UAE accounting standards and regulations.</li><li>Must know payroll calculation.</li><li>Basic knowledge in Autocad.</li><li>Must be familiar with handling Government and legal documents.</li><li>Excellent&#8203; communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Candidates with own visa preferred</li><li>Male candidates preferred.</li></ul>Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2000-3000 per monthInterested candidates are invited to whatsapp th&#8203;eir CV to +971 2 556 6197Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Do you know Basic accounting? If yes, what are the accounting software you are familiar with? </li></ul>Experience:<ul><li>Inventory management : 1 year (Preferred)</li><li>Operations &amp; Admin: 3 years (Preferred)</li></ul>License/Certification:<ul><li>Residence or Employment(transferable) visa (Preferred)</li></ul>

Operations Administrator

Aggreko

<div>We're the global leader in providing energy solutions that help businesses grow and communities thrive.
We work as a team and we&rsquo;re proud of the difference we make to customers, to local communities, and towards a sustainable future for the world.
We&rsquo;re looking for Program &amp; Operations Administrator in Aggreko who works closely with the program manager to provide essential administrative and program support. They handle scheduling, documentation, and coordination to ensure smooth program operations. This role helps maintain organization and efficiency, enabling the program manager to focus on strategic tasks. 
Why Aggreko?<ul><li>
Position will be based in Dubai</li><li>
Competitive compensation package</li><li>
Industry-leading benefit plans including medical insurance</li><li>
Continuous training and development with career growth opportunities</li><li>
Safety-focused culture</li></ul>
What you&rsquo;ll do:
Recruitment Support<ul><li>
Screening CVs during recruitment process to prepare long list for Program Manager to review.</li><li>
Support in scheduling interviews where required</li><li>
Support the Program Manager and recruitment in the preparation of some documentation as and when required.</li></ul>
Onboarding Support<ul><li>
Coordinate onboarding arrangements for new employees, ensuring timely allocation of required work equipment or assets such as IT devices (laptops, phones, sim card), software access, and PPE.</li><li>
Arrange travel requirements of Graduate Technicians (GT) such as flight, accommodation, airport pick up, and daily transfers to and from the office and ensure that they receive all necessary travel documents before the scheduled flight.</li><li>
Ensure that GTs are guided with their schedules, activities, and whom to report to particularly on the first day of joining.</li><li>
Provide guidance to GTs by answering any questions they may ask and by directing them to the right person when necessary.</li></ul>
Off boarding support<ul><li>
Facilitate communication with IT, Finance, HR and other relevant stakeholders regarding off-boarding matters for employee transfers, resignations, or end-of-contract cases including assets, account removal and updating, system access, and any other essential requirements.</li><li>
Coordinate and ensure timely arrangements for employees&rsquo; transfers or flights related to business moves or end-of assignment transitions.</li></ul>
Movement, travel requirements and cost monitoring<ul><li>
Arrange all travel requirements for GTs to different locations such as ticket, hotel, and transfers are arranged and/or coordinated with relevant parties from the first day until the conclusion of the GT Program.</li><li>
Coordinate with projects team, depot staff, and other relevant parties to ensure proper guidance and communication when graduate trainees are on assignment.</li><li>
Monitor the GT location and movement on a real time basis by updating the GTP Movement register daily.</li><li>
Maintain records of travel-related costs such as flights, accommodations, and visas as appropriate.</li></ul>
Documents and visa requirements<ul><li>
Maintain personnel records of GT such as passport, visa, photo, and certificates in shared drive for easy referencing and accessibility.</li><li>
Determine the visa requirement of each trainee as per the planned movement and ensure that visas are arranged/coordinated or in place before the travel schedule of GTs as well as provide support in requesting LOIs, arranging appointments, or providing personnel documents as necessary.</li></ul>
Rental vehicles<ul><li>
Manage car hire arrangements, including booking, coordination, and handover of vehicles from the supplier to the employee in a timely manner to support mobility and operational needs of the team.</li><li>
Ensure all required documents are complete and track usage until the vehicle is returned to the supplier.</li></ul>
Training<ul><li>
Support in developing of classroom training schedules for all graduate trainees</li><li>
Make sure that scheduled training has a booking of suitable venue.</li><li>
Support in the preparation of training materials and fleet required for the Graduate training sessions.</li><li>
Verify training logistics requirements with learning team and arrange or coordinate these requirements to stakeholders.</li></ul>
Operations and Administration Support<ul><li>
Arranges travel requirements such as flight, accommodation, pass/permit, etc. for Midde East (ME) Transactional employees for any business-related movement like site visits and meetings, site deployments, trainings, rotational work and leaves as and when required.</li><li>
Collaborates with Learning Team and Operations Line Managers to make sure that planned and required trainings across the ME region are carried out as per the schedule which includes the confirmation of attendees&rsquo; names, and making sure that line managers enroll them in the course offering through Workday Learning as and when required.</li><li>
Raises Local Purchase Orders (LPOs) creation on i2B / ERP system M3 as and when required and ensures that the raised LPOs are closed or GRN&rsquo;d in a timely manner.</li><li>
Provides general administration support or any other duties considered essential for ME operations as and when required.</li><li>
Any other reasonable tasks and responsibilities as per business requirement</li></ul>
You&rsquo;ll have the following skills and experience:<ul><li>
Bachelor&rsquo;s degree in Business Administration, Human Resources, Operations Management, or a related field</li><li>
Equivalent work experience in administration, HR, or operations may be considered in lieu of a degree</li><li>
Experience providing recruitment support, including CV screening and interview scheduling.</li><li>
Skilled in coordinating onboarding and off-boarding processes, such as managing equipment, travel arrangements, and documentation.</li><li>
Experience with arranging and tracking travel logistics, including flights, accommodation, and transfers.</li><li>
Proficient in maintaining personnel and travel records, including visas and associated costs.</li><li>
Capable of coordinating training schedules and handling training logistics.</li><li>
Demonstrated ability to provide general administration and operations support.</li><li>
Experience using ERP and procurement systems, such as M3 and i2B.</li></ul> 
Person Specification<ul><li>
Strong attention to detail and accuracy in all tasks.</li><li>
Excellent communication and interpersonal skills.</li><li>
Proactive approach to problem-solving and task management.</li><li>
Ability to multitask and prioritize effectively in a fast-paced environment.</li><li>
Flexible and adaptable to changing business needs.</li><li>
Customer service oriented, with a helpful and supportive attitude.</li><li>
Reliable and able to work independently as well as part of a team.</li><li>
Strong organizational skills to manage multiple responsibilities.</li><li>
Positive attitude and willingness to take on new challenges.</li></ul>
Find out more and apply now.
Bring your energy. Grow your career.
#LI-MK1
Equal employment opportunity
We welcome people from different backgrounds and cultures, and respect people&rsquo;s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that&rsquo;s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.
We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.</div>

Program & Operations Administrator

Job openings for women in Dubai

<div><div><div><div>Administrator in Facilities at The Wonder Years Nursery
<div><div><div><div>Administration
</div></div></div></div>Listed On: 27 August 2025
Expires On: 27 September 2025
 <div></div><div><div>Dubai
</div></div><div><div><div><div>The Wonder Years Nursery is seeking to hire an Administrator in Facilities for their branch in dubai.
</div></div></div></div></div></div></div><div></div><div><div><div>Job Title: Administrator in Facilities 
Location: The Wonder Years Nursery, Remraam Branch, Dubai, UAE 
Working Hours: Monday to Saturday, 8 AM - 6 PM 
Benefits: Visa and medical insurance provided, transport included (Satwa, Al Rigga or Sport City)

Job Overview

The Wonder Years Nursery is seeking a dedicated and proactive Administrator in Facilities to ensure the smooth and safe operation of our nursery environment. This role involves managing facility maintenance, government compliance, and operational efficiency to create a safe and welcoming space for our children, staff, and parents.

Key Responsibilities

Compliance &amp; Safety:
<ul><li>
Ensure full compliance with Dubai Municipality and other government regulations.
</li><li>Maintain updated records of all required licenses, including trade licenses, building licenses, and other necessary government renewals.
</li><li>Ensure all Facility Management (FM) and Dubai Municipality (DM) files are up to date.
</li><li>Oversee waste disposal and environmental safety outside the building.
</li><li>Ensure compliance with health and safety regulations for staff and children.</li>
</ul>
Maintenance &amp; Operations:
<ul><li>
Arrange regular maintenance of nursery equipment and internal systems (e.g., CCTV, fire alarms, biometric machines, HVAC systems).
</li><li>Conduct routine inspections of classrooms and furniture to identify and schedule necessary repairs.
</li><li>Oversee summer deep cleaning and disinfecting of the nursery premises.
</li><li>Monitor and track all facility-related expenses, including regular and ad-hoc costs.
</li><li>Coordinate parking duty in the mornings and afternoons.
</li><li>Liaise with maintenance team.</li>
</ul>
Transport Coordination:
<ul><li>
Arrange transportation for students with an RTA approved bus company.
</li><li>Ensure proper registration of bus nannies with the RTA.
</li><li>Oversee the daily bus schedule, ensuring all routes and timings are followed.
</li><li>Ensure the health and safety of passengers traveling via nursery transport.</li>
</ul>
Inventory &amp; Procurement:
<ul><li>
Conduct a yearly inventory of school property in collaboration with the accounts department.
</li><li>Purchase pantry items, school consumables, and office supplies.
</li><li>Obtain quotations and manage purchasing processes for necessary supplies and maintenance services.
</li><li>Maintain an organized record of invoices from external suppliers, contractors, and transport providers.</li>
</ul>
Administrative Duties:
<ul><li>
Assist the PRO with documentation for government renewals and regulatory requirements (e.g., 24x7, trade license, building license).
</li><li>Assign cleaning tasks and oversee cleaning schedules for nursery staff alongside the supervisor.
</li><li>Keep detailed logs and ensure records are properly maintained for all facility-related operations.</li>
</ul>Requirements
<ul><li>Proven experience in facilities management, operations, or a similar role.
</li><li>Strong knowledge of Dubai Municipality regulations and compliance standards.
</li><li>Excellent spoken English and strong communication skills.
</li><li>Proficiency in computer skills, including MS Office (Excel, Word, Outlook).
</li><li>Ability to manage multiple tasks efficiently.
</li><li>Problem-solving skills and a proactive approach to maintenance and compliance tasks.
</li><li>Strong organizational skills with attention to detail.</li>
</ul>How to Apply

If you are a responsible, organized, and detail-oriented professional who takes pride in maintaining a safe and efficient environment, we would love to hear from you!</div></div></div></div>

Administrator in Facilities at The Wonder Years Nursery

<div>
 
 Job Description
 
 
 
 
 Are you a detail-oriented professional with a passion for organization, teamwork, and supporting operations? NOV is looking for an Operations Administrator to join our team in Cairo to provide essential administrative and operational support to ensure smooth business activities across the unit.
 
 
 
 As an Operations Administrator, you&rsquo;ll be the backbone of our daily operations.
 
 Your responsibilities will include:
 
 
 
 <ul>
 <li>
 Coordinating site and rig visits with Service Managers, Field Engineers, and customers.
 </li>
 <li>
 Maintaining personnel files with up-to-date certifications and travel passes.
 </li>
 <li>
 Tracking jobs and generating accurate reports for service, rental, and billing processes.
 </li>
 <li>
 Following up with customers on purchase and service orders.
 </li>
 <li>
 Monitoring contracts and renewal dates, preparing monthly revenue and expenditure reports, and consolidating HSE reporting.
 </li>
 <li>
 Supporting event planning, including corporate meetings, conferences, trainings, and regional trade shows.
 </li>
 <li>
 Managing administrative tasks such as timesheets, travel arrangements, visas, vendor coordination, and office supplies.
 </li>
 <li>
 Ensuring supplier invoices are accurate before finance processing.
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 A recognized degree (essential).
 </li>
 <li>
 3&ndash;10 years&rsquo; experience in a similar operations/administration role.
 </li>
 <li>
 Strong Microsoft Office and ERP system skills.
 </li>
 <li>
 Excellent interpersonal, written, and spoken English communication.
 </li>
 <li>
 A proactive, positive team player who thrives under pressure and can juggle multiple priorities.
 </li>
 <li>
 Self-driven, detail-focused, and able to work independently when needed.
 
 
 </li>
 </ul>
 
 Why Join NOV?
 
 
 
 At NOV, you&rsquo;ll be part of a global team that values innovation, collaboration, and growth. We&rsquo;ll support you with opportunities to expand your skills, work on impactful projects, and make a difference in our operations every day.
 
 
 
 About Us
 
 
 
 Every day, the oil and gas industry&rsquo;s best minds put more than 150 years of experience to work to help our customers achieve lasting success.
 
 
 
 We Power the Industry that Powers the World
 
 
 
 Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success&mdash;now and in the future.
 
 
 
 Global Family
 
 
 
 We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
 
 
 
 Purposeful Innovation
 
 
 
 Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
 
 
 
 Service Above All
 
 
 
 This drives us to anticipate our customers&rsquo; needs and work with them to deliver the finest products and services on time and on budget.
 
 
 
 About The Team
 
 
 
 
 Corporate
 
 
 
 Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.
</div>

Operation Administrator

<div>Are you a detail-oriented professional with a passion for organization, teamwork, and supporting operations? NOV is looking for an Operations Administrator to join our team in Cairo to provide essential administrative and operational support to ensure smooth business activities across the unit.
As an Operations Administrator, you&rsquo;ll be the backbone of our daily operations. Your responsibilities will include:
<ul><li>Coordinating site and rig visits with Service Managers, Field Engineers, and customers.
</li><li>Maintaining personnel files with up-to-date certifications and travel passes.
</li><li>Tracking jobs and generating accurate reports for service, rental, and billing processes.
</li><li>Following up with customers on purchase and service orders.
</li><li>Monitoring contracts and renewal dates, preparing monthly revenue and expenditure reports, and consolidating HSE reporting.
</li><li>Supporting event planning, including corporate meetings, conferences, trainings, and regional trade shows.
</li><li>Managing administrative tasks such as timesheets, travel arrangements, visas, vendor coordination, and office supplies.
</li><li>Ensuring supplier invoices are accurate before finance processing.
</li></ul>What We&rsquo;re Looking For
<ul><li>A recognized degree (essential).
</li><li>3&ndash;10 years&rsquo; experience in a similar operations/administration role.
</li><li>Strong Microsoft Office and ERP system skills.
</li><li>Excellent interpersonal, written, and spoken English communication.
</li><li>A proactive, positive team player who thrives under pressure and can juggle multiple priorities.
</li><li>Self-driven, detail-focused, and able to work independently when needed.
</li></ul>Why Join NOV?
At NOV, you&rsquo;ll be part of a global team that values innovation, collaboration, and growth. We&rsquo;ll support you with opportunities to expand your skills, work on impactful projects, and make a difference in our operations every day.</div>
 <div>Every day, the oil and gas industry&rsquo;s best minds put more than 150 years of experience to work to help our customers achieve lasting success.
 
 
We Power the Industry that Powers the World
 
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success&mdash;now and in the future.
 
 
Global Family
 
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
 
 
Purposeful Innovation
 
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
 
 
Service Above All
 
This drives us to anticipate our customers&rsquo; needs and work with them to deliver the finest products and services on time and on budget.</div>
 <div>Corporate
 
 
Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.</div>

SURE Real Estate

Job description:We are in search of a proficient and dedicated Real Estate Administrator to become part of our growing team. Your role will involve providing administrative assistance to our real estate team, facilitating seamless operations and an effective workflow.Roles &amp; Responsibilities* Document Preparation: Handling leases, developer's contracts, and agreements.* Portals: With deep knowledge on the DLD portal, Brokers App, Trakesshi, Listing Portals, and CRM* Record Maintenance: Keeping property listings, transactions, and client information up-to-date.* Coordination: Organizing developers briefing, launches, open houses schedules* Market Research: Assisting with property valuation and pricing strategies.* Scheduling: Managing calendars and appointments for agents and brokers.* Marketing Support: Helping with social media management and website updates.* Customer Service: Addressing client inquiries and resolving issues promptly.Job Details:*Type: Full-time*Salary: AED 4,000 - AED 6,000 per month*Location: Dubai (with a preference for candidates who can reliably commute or plan to relocate)*Education: Bachelor's degree preferred*Experience: At least 1 year Real Estate experience as Admin*Start Date: Expected to start on 01/10/2025SURE REAL ESTATE LLCSend your CV on whatsapp: +971-58-509 2567Website: www.surerealtors.comJob Type: Full-timeJob Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Real Estate experience as Administrator, Operations Role at least 2 years</li></ul>Experience:<ul><li>Real Estate: 1 year (Preferred)</li></ul>

Real Estate Administrator

North Face Real Estate

Job SummaryWe are seeking a super skilled Administrator to join our team at North Face Real Estate in Dubai. The ideal candidate would be a female preferably a filippino national with immense experience in dealing with all aspects of operations for a real estate firm. She should be extremely proficient in office applications, accounts handling, managing property portals, listings, and supporting daily operations.REAL ESTATE EXPERIENCE OF MINIMUM THREE YEARS IS A PRE REQUISITE TO QUALIFY FOR AN INTERVIEW.What We Offer- Competitive salary and benefits package- Opportunity to work in a new dynamic real estate company- Professional growth and developmentHow to ApplyInterested candidates please send your CV and a brief cover letter to aaisha1@live.comJob Type: Temporary Contract length: 3 monthsPay: AED5,000.00 - AED6,000.00 per monthExperience:<ul><li>real estate: 3 years (Required)</li></ul>Language:<ul><li>fluent english (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Expected Start Date: 20/09/2025

Administrative Officer

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