operations and maintenance specialist

State of Nebraska

<div><p><b>The work we do matters!
</b></p><p><b>Hiring Agency:
</b></p>Game &amp; Parks Commission - Agency 33<br>
<p><br>
<b>Location:
</b></p>Lincoln, NE<br>
<p><br>
<b>Hiring Rate:
</b></p>$21.836<br>
<p><br>
<b>Job Posting:
</b></p>JR2026-00025085 Maintenance Specialist I: Construction Specialist (Open)<br>
<p><br>
<b>Applications No Longer Accepted On </b>(If no date is displayed, job is posted as open until closed):
</p>05-01-2026<br>
<p><br>
<b>Job Description:
</b></p>Nebraska Game &amp; Parks is seeking a physically driven and quality motivated individual to join our Operations and Construction crew. If you love working in the great outdoors and take pride in the work that that you do, then come work with our team to make our Nebraska Game and Parks better for everyone to enjoy. As a teammate you will get the opportunity to visit many of our beautiful State Recreation and Wildlife Management Areas.
<br>
<br>
This permanent fulltime Maintenance Specialist position will range from semi- skilled to skilled construction worker. You will get to work alongside of and learn from our skilled craftsmen on projects that will consist of minor repair work, to large scale construction projects. Job duties will require physical manual labor with the use of both hand and power tools, along with the operation of light to heavy earth moving equipment.
<br>
<br>
JOB DUTIES:
<br>
<ul><li>Remodeling of visitor cabins: Framing new walls, installing siding, shingling roofs, hanging drywall, building cabinets, and installing new windows &amp; doors.
</li><li>Replacing or installing new concrete sidewalks or trails.
</li><li>Operate machinery, such as skid steers, wheel loaders, mini excavators, forklifts, and other equipment and tools in the performance of duties.
</li><li>Plan for and perform regular maintenance of equipment, tools, and machinery.
</li></ul><br>
What we can offer you:
<br>
<ul><li>Hands-on training in construction.
</li><li>The opportunity to travel and work in beautiful State Recreation and Wildlife Management Areas across the state.
</li><li>Comprehensive benefits package of pay, benefits, paid time off, retirement and professional development opportunities.<br>
</li></ul><p></p><br>
<p><b>Requirements / Qualifications:
</b></p><p><b>Minimum Qualifications: </b>Associates degree or equivalent vocational education in construction, industrial engineering, HVAC, welding, or other building trade. Experience in building maintenance, a mechanical trade, or performing safety inspections, investigations or training may be substituted for education on a year-for-year basis as determined appropriate by the agency.
</p><p></p><p><b>Preferred Qualifications: </b>A valid driver&rsquo;s license is required. Associate degree or the equivalent of two years of vocational education in construction, industrial engineering, welding, or other building trade. Experience in maintenance, a mechanical trade, or performing safety inspections, investigations or training may be substituted for education on a year-for-year basis as determined appropriate by the agency.<br>
</p><p></p><br>
<p><b>KNOWLEDGE, SKILLS &amp; ABILITIES:
</b></p><ul><li>General knowledge of building construction and/or maintenance practices.
</li><li>Ability to safely maintain and operate equipment, powered tools, and hand tools necessary for the construction or repair work assigned, including skid loaders, back hoes, rubber tire loaders, trenchers, and other equipment and tools.
</li><li>General knowledge in the use of construction levels and how to set grade for and figure percent of slope for drainage and ADA projects
</li><li>Perform manual labor, work in adverse weather conditions, tight spaces, climb ladders, conduct inspections, and identify safety hazards.
</li><li>Basic office and computer skills including the use of email.
</li><li>Ability to communicate effectively and understand and follow directions.
</li>Read and comprehend blueprints and determine materials and equipment necessary to complete projects.<br>
<li>
</li></ul><p></p><br>
<p>If you're <b>currently </b>employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the <b>Jobs Hub - Internal Apply </b>app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/<br>
</p><h2 class="jobSectionHeader"><br>
<b>Benefits
</b></h2><p>We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
<br>
<br>
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
</p><p></p><p><b>Equal Opportunity Statement
</b></p><p>The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.</p></div>

Maintenance Specialist I: Construction Specialist

Sidra

<div><p><b>JOB SUMMARY:
</b></p><p>The Specialist - Operations assists in planning and coordinates the operations of the department, with the goal to ensure and improve the performance, productivity, efficiency, and profitability of departmental and organizational operations through the implementation of approved methods and strategies. The position holder demonstrates critical thinking through initiative, effective interpersonal skills, and oral/written communication skills.
</p><p>The Specialist - Operations works closely with the line manager and assists with communicating with the Division Chief, Patient Access Team, Quality Team, and Patient Experience Team as part of the clinical service, to ensure safe and efficient operations for patients and staff. The Specialist oversees the daily operations of inpatient and outpatient units, ED, OR, and support services.
</p><p>The Specialist - Operations uses a hands-on approach to help implement key operational strategies and achieving all agreed key performance indicators inclusive of resource management, financial targets, quality standards, patient and family satisfaction, patient flow, and access. The post holder ensures that the infrastructure, supplies, environment, and support services are in place to provide optimal patient care and efficient operational performance.</p></div>
<br><div><div>About US</div>
<div><div>Sidra Medicine a healthy population is essential to a strong, prosperous society, and throughout 2020, Sidra continued to provide uninterrupted comprehensive specialist healthcare services for children and young people; and exceptional maternity, gynecology, and reproductive medical services for women, previously unavailable in Qatar and the region.&rdquo; &ndash; H.H Sheikha Moza bint Nasser, Chairperson of Qatar Foundation
</div><div>Sidra Medicine represents the vision of Her Highness Sheikha Moza bint Nasser who serves as its Chairperson. This high-tech facility is home to world-class patient care, scientific expertise, and educational resources.</div></div></div><div></div>

Specialist - Operations

Johnson Controls

<div><p><b>WORK HOURS: 10PM-8AM TUESDAY-FRIDAY</b></p><p></p><p><b>
Be part of the future! Let's Build a better Tomorrow Together!</b></p><p>
Johnson Controls, a leading provider of HVAC and building automation solutions, is seeking a skilled and experienced Operations and Maintenance Specialist to join our team. We are one team dedicated to working together to create purposeful solutions that propel the world forward. We hope you will join our diverse team of top people &ndash; you bring your talent, and we&rsquo;ll give you the space and opportunities to grow and succeed. We are passionate about making a difference!</p><p></p><p>
We are excited to announce a fantastic opportunity at the newly constructed electric vehicle battery manufacturing plant. This is a performance based, 12-year, O&amp;M contract providing hard services of MEP equipment within the facility, excluding the manufacturing and production equipment. The objective is to maintain a seamless environment by assuring that equipment is performing to specifications to facilitate uninterrupted manufacturing and administrative functions.</p><p></p><p><b>
What you will do:</b></p><p>
We are looking for a skilled specialist who has worked in commercial, industrial, and/or institutional markets to join our team. The specialist must be a skilled craftsman in their trade, and we prefer a minimum of five (5) years&rsquo; actual, practical working experience in the HVAC plumbing, pipefitting and/or mechanical equipment service industry. You may be required to pass a satisfactory examination as to your special skill.</p><p></p><p><b>
Responsibilities:</b></p><ul><li><p>
Install, maintain, and repair HVAC systems in accordance with building codes and manufacturer specifications.</p></li><li><p>
Perform routine inspections and preventive maintenance on HVAC equipment to ensure optimal performance and energy efficiency.</p></li><li><p>
Diagnose and troubleshooting HVAC system malfunctions, identifying root causes and implementing effective solutions.</p></li><li><p>
Repair or replace defective parts, components, or systems using hand and power tools.</p></li><li><p>
Conduct performance tests and adjustments on HVAC systems to meet specified requirements.</p></li><li><p>
Keep accurate records of maintenance and repair activities, including parts used, labor hours, and work performed.</p></li><li><p>
Collaborate with other team members and contractors to ensure timely completion of projects.</p></li><li><p>
Stay updated on industry advancements, regulations, and best practices through ongoing training and professional development.</p></li><li><p>
Always adhere to safety protocols and company policies and procedures.</p></li><li><p>
Provide exceptional customer service, addressing client concerns and resolving issues professionally.</p></li></ul><p></p><p><b>
Preferred Requirements:</b></p><ul><li><p>
High school diploma or equivalent.</p></li><li><p>
Valid HVAC Mechanical Journeymen license.</p></li><li><p>
Proven experience as an HVAC Mechanical Journeymen or in a similar role.</p></li><li><p>
Strong knowledge of HVAC systems, including installation, maintenance, and troubleshooting.</p></li><li><p>
Proficiency in reading and interpreting technical manuals, blueprints, and schematics.</p></li><li><p>
Excellent problem-solving and analytical skills.</p></li><li><p>
Strong attention to detail and ability to work with precision.</p></li><li><p>
Effective communication and interpersonal skills.</p></li><li><p>
Ability to work independently and collaboratively in a team environment.</p></li><li><p>
Valid driver's license and reliable transportation.</p></li><li><p>
Flexibility to work on-call or during emergencies, as required.</p></li></ul><p></p><p>
HIRING HOURLY RANGE: $26-35 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To<br>
support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us</p></div>

HVAC Mechanical Service Technician

<div><p><b>Be part of the future! Let's Build a better Tomorrow Together!</b></p><p>
Johnson Controls, a leading provider of HVAC and building automation solutions, is seeking a skilled and experienced Operations and Maintenance Specialist to join our team. We are one team dedicated to working together to create purposeful solutions that propel the world forward. We hope you will join our diverse team of top people &ndash; you bring your talent, and we&rsquo;ll give you the space and opportunities to grow and succeed. We are passionate about making a difference!</p><p>
We are excited to announce a fantastic opportunity at the newly constructed electric vehicle battery manufacturing plant. This is a performance based, 12-year, O&amp;M contract providing hard services of MEP equipment within the facility, excluding the manufacturing and production equipment. The objective is to maintain a seamless environment by assuring that equipment is performing to specifications to facilitate uninterrupted manufacturing and administrative functions.</p><p></p><p><b>
What you will do:</b></p><p>
The Inventory Technician Laborer is responsible for supporting inventory management operations through physical labor tasks such as material handling, stocking, and organizing inventory. This role involves assisting with shipments, maintaining accurate stock levels, and ensuring the efficient movement of materials. The Inventory Technician Laborer plays an essential role in ensuring the smooth operation of the warehouse or facility.</p><p></p><p><b>
Responsibilities:</b></p><ul><li><b>
Material Handling:</b><ul><li><p>
Load, unload, and move materials, products, or equipment manually or using forklifts, pallet jacks, or other tools.</p></li><li><p>
Organize and store inventory in designated locations within the warehouse or facility.</p></li></ul></li><li><b>
Inventory Management Support:</b><ul><li><p>
Assist with inventory counts and audits to verify stock accuracy.</p></li><li><p>
Report shortages, damaged goods, or discrepancies to supervisors.</p></li></ul></li><li><b>
Shipping and Receiving:</b><ul><li><p>
Help with receiving incoming shipments and checking for accuracy against purchase orders.</p></li><li><p>
Prepare outgoing shipments by packing, labeling, and verifying contents.</p></li></ul></li><li><b>
Facility Maintenance:</b><ul><li><p>
Maintain a clean and organized workspace, including shelves, storage areas, and loading docks.</p></li><li><p>
Follow safety protocols and ensure materials are stored securely.</p></li></ul></li><li><b>
Collaboration and Communication:</b><ul><li><p>
Work closely with Logistics Manager, On-site staff, and supervisors to meet operational goals.</p></li><li><p>
Communicate issues or delays to the appropriate personnel.</p></li></ul></li></ul><p></p><p>
<b>Preferred Requirements:</b></p><ul><li><p>
High school diploma or equivalent.</p></li><li><p>
Previous experience in a warehouse, inventory management, or labor-intensive role (preferred).</p></li><li><p>
Ability to lift and move heavy objects (up to company-specified weight limits).</p></li><li><p>
Basic computer skills for inventory tracking and data entry.</p></li><li><p>
Forklift certification (preferred, or willingness to obtain).</p></li><li><p>
Proficiency in reading and interpreting technical manuals, blueprints, and schematics.</p></li><li><p>
Excellent problem-solving and analytical skills.</p></li><li><p>
Strong attention to detail and ability to work with precision.</p></li><li><p>
Effective communication and interpersonal skills.</p></li><li><p>
Ability to work independently and collaboratively in a team environment.</p></li><li><p>
Valid driver's license and reliable transportation.</p></li><li><p>
Flexibility to work on-call or during emergencies, as required.</p></li><li><p>
May be asked to perform additional duties as required.</p></li></ul><p></p><p>
HIRING HOURLY RANGE: $19-25 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To<br>
support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us</p></div>

Inventory Technician

CHS Inc.

<div><p>CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.</p><div><div><div><h2 class="jobSectionHeader"><b>
Summary</b></h2>
</div><div><p>
Want to make a difference and impact in your local community? Come join CHS, Inc as a Part-Time Grain Operations Specialist in Pipestone, MN today!</p><p>
Take this opportunity to work with the largest coop in the U.S, while still making an impact in our local communities. Our fun and safe work environment is waiting for you, apply today!</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
</div><div><ul><li>As directed, carry out general labor responsibilities promptly and efficiently. Responsibilities may include:</li><li>
Develop and maintain knowledge of the commodities handled at the location and comply with company policy and government regulations pertaining to commodities.</li><li>
Work with customers in a courteous and professional manner.</li><li>
Prepare trucks and railcars for loading/unloading, which may require sampling, loosening large nuts, opening hatches, and attaching and/or detaching flexible hoses.</li><li>
Load and unload agricultural inputs from railcars and/or trucks using heavy or light duty machinery/equipment. May include bulk and or packaged material.</li><li>
Control and monitor all load out functions.</li><li>
Understand and operate automated scale/dump systems.</li><li>
Conduct and properly record daily, weekly and monthly maintenance tasks including but not limited to lubrication of pumps, valves, and loading arms. Inspect in-use equipment looking for seeps and leaks of process equipment.</li><li>
Monitor and maintain quality of inventory (may include blended, bulk or packaged product).</li><li>
Deliver products such as fertilizer, chemical, seed, feed and others to customer sites.</li><li>
Keep all work areas in a clean, orderly and safe condition. Conduct regular housekeeping duties such as sweeping, shoveling, power washing, scraping and cleaning up spills. Complete appropriate record keeping.</li><li>
Perform grounds maintenance including snow removal.</li><li>
Perform warehouse work including driving loader, loading/unloading inventory, forklift operation, and general maintenance.</li><li>
Promptly report any customer complaints, repair or maintenance needs, or safety concerns to supervisor.</li><li>
Maintain and promote a strong safety culture and follow all safety policies, procedures, and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.</li><li>
Follow all company policies, procedures, and safety requirements.</li><li>
Perform other duties as needed or assigned to ensure facility operates smoothly and customers receive excellent customer service.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications (required)</b></h2>
</div><div><ul><li>Knowledge of Operations and/or Business Operations</li><li>
Must meet minimum age requirement</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Additional Qualifications</b></h2>
</div><div><ul><li>Ability to operate machinery such as loaders, conveyors, tractors, and track mobile</li><li>
Ability to work extended hours during peak seasons to meet business demands</li><li>
High School diploma or GED preferred</li><li>
Agriculture experience preferred</li><li>
Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Physical Requirements</b></h2>
</div><div><ul><li>Ability to lift 75 pounds</li><li>
Ability to climb rail cars, ladders, stairs, and bins</li><li>
Ability to work in dust and adverse weather conditions and temperatures</li></ul></div></div></div><p>
CHS offers a competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives and commissions. Actual pay offered will vary based on multiple factors which may include, without limitation, experience, education, training, specialized skills and certifications, minimum wage/salary requirements under local law.</p><p></p><p><br>
Benefits include paid time off and a volunteer day. If eligibility requirements are met, you may participate in 401(k), pension and health insurance, subject to the eligibility requirements for each benefit plan.</p><p></p><p><br>
CHS is an Equal Opportunity Employer/Veterans/Disability.</p><p></p><p><i><br>
Please note that any communication from a CHS recruiter would be sent using a chsinc.com email address. In addition, a CHS recruiter will not ask for confidential information over the phone or in an email, or request money from a candidate involved in an offer process. If you have questions regarding an employment opportunity, please reach out to </i><i>chscareers@chsinc.com</i><i>; to verify that the communication is from CHS.</i></p></div>

Part-Time Operations Specialist

Northern VA Community College

<div><div><div><ul><li>https://jobs.vccs.edu/postings/95026
</li></ul></div><div><ul><li>Prince William Circle, Dumfries, Virginia, United States
</li></ul></div><div><ul><li>Facilities
</li></ul></div><div><ul><li>Northern VA Community College</li></ul></div></div><p></p><div><br>
</div><div><p><b>Title: </b>Facilities Operations Specialist</p><p><b>
Agency: </b>Northern VA Community College</p><p><b>
Location: </b>Prince William - 153</p><p><b>
FLSA: </b>Nonexempt</p><p><b>
Hiring Range: </b>$55,000 - $65,000</p><p><b>
Full Time or Part Time: </b>Full Time</p><p>
Additional Detail</p><div><b><br>
Job Description:</b><br>
<div>
<b>General Description:</b><br>
The Facilities Operations Specialist provides administrative, operational, procurement, and financial support for campus Facilities operations. This role exercises independent judgment to coordinate work orders, manage budgets and purchasing, ensure compliance with state and college policies, and support facilities staff, vendors, and campus stakeholders.<br>
<br>
<b>***This position is eligible for telework after completion of state one-year probationary period.***</b><br>
<br>
<b>Duties and Tasks:</b>
</div><ul><li>Serve as a primary point of contact for Facilities Office, responding to inquiries and coordinating activities.</li>
<li>Maintain filing systems, tracking tools, and office operations.</li>
<li>Schedule meetings and support Facilities staff and projects.</li>
<li>Manage and track work orders in the college CMMS system including entry, assignment, and follow-up.</li>
<li>Prioritize requests and ensure timely service delivery.</li>
<li>Provide reports and identify trends for the Facility Manager.</li>
<li>Process purchases using eVA and the state purchase card (P-card).</li>
<li>Coordinate with vendors and resolve purchasing and service-related issues.</li>
<li>Track and reconcile invoices, expenditures, and budget activity.</li>
<li>Monitor departmental budgets and prepare financial reports.</li>
<li>Manage purchasing card (P-Card) responsibilities, including obtaining the card within 60 days of eligibility, ensuring compliance with all procurement policies, maintaining accurate documentation, and meeting audit and reconciliation requirements.</li>
<li>Support emergency response efforts and maintain emergency contact information.</li>
<li>Coordinate safety training with FPSS Operations Coordinator.</li>
<li>Assist staff with systems.</li>
<li>Maintain confidential personnel and departmental records.</li>
<li>Ensure timely submission of required documentation and compliance with applicable policies and procedures.</li>
<li>Exercise independent judgment in prioritizing work and resolving operational issues.</li></ul><div></div><div><br>
<br>
<br>
</div></div><b>Minimum Qualifications:</b><br>
<div><b>
KSAs:</b></div><ul>
<li>Ability to prioritize work.</li>
<li>Strong organizational, administrative and customer service skills.</li>
<li>Excellent command of the English language and proofreading skills.</li>
<li>Ability to work independently and to deal with people in a patient and friendly manner.</li>
<li>Good telephone etiquette.</li>
<li>Ability to interpret and follow oral and written rules and regulations.</li>
<li>High initiative, positive attitude, and detail orientation.</li>
</ul><div><br>
<b>Minimum Work Experience:</b></div><ul>
<li>Experience in administrative, operations, or facilities support.</li>
<li>Experience with the Microsoft Suite (Word, Excel, PowerPoint) .</li>
<li>Experience supporting budget and procurement processes.</li>
<li>Valid driver's license an acceptable driving record.</li>
</ul><b>Additional Considerations:</b><br>
<ul>
<li>Experience with eVA, AIS, HRMS, or work order systems.</li>
<li>Experience in facilities or public sector operations.</li></ul></div></div><div></div>

Facilities Operations Specialist

Red Sea Global

<div><div><div><div><div>Division: Land Operations
</div></div></div></div><div><div><div><div>Department: Land Operations
</div></div></div></div><div><div><div><div>Company: Coastal Transportation Services Company
</div></div></div></div><div><div><div><div><p><b>Redefining Land, Air, and Sea Travel&hellip; Elevating Destinations.</b></p><br>
<p></p>
<p><b>
Coastal Transportation Services Company, </b>a subsidiary of Red Sea Global, provides Transportation services at our Red Sea destination and is part of the Red Sea Global Group of companies. We specialize in providing transportation services to our Red Sea destination. As a subsidiary, Coastal Transportation Services Co. benefits from shared strategic goals and collaborative initiatives within the Red Sea Global group of companies, enhancing our ability to serve our clients effectively.</p><br>
<p></p>
<p>
Are you ready to transform the future of transportation? At Coastal Transportation Services Co., we are driven by innovation, creativity, and a passion for redefining transportation. Our team is shaping the future with cutting-edge projects, from autonomous vehicles to sustainable transportation solutions.</p><br>
<p></p>
<p>
We are seeking forward-thinking individuals eager to collaborate in a dynamic, fast-paced environment where ideas become reality. Join us in revolutionizing transportation and creating a smarter, more sustainable world&mdash;one innovation at a time.</p><br>
<p></p>
<p><b>
Join our visionary team and help shape the future of transportation!</b></p><br>
<p></p>
<p><b>
Job Purpose:</b></p><br>
<p></p>
<p>
The Specialist supports the commercial, administrative, and coordination activities required for the effective delivery of Corporate Mobility Services across all properties. The role ensures accurate commercial documentation, structured communication, timely issuance of quotations and invoices, contract and T&amp;C management, helpdesk coordination, and smooth communication with internal and external stakeholders. This position forms the administrative backbone of the department, ensuring high-quality documentation, governance consistency, and strong alignment with Finance, Procurement, Operations, and internal clients.</p><br>
<p></p>
<p><b>
KEY RESPONSIBILITIES</b></p><br>
<p></p>
<p><b>
1. Commercial Support &amp; Quotation Management</b></p>
<ul>
<li>Prepare, issue, and track all commercial quotations submitted to internal and external clients.</li>
<li>Ensure quotations reflect accurate pricing, assumptions, scope, and service descriptions.</li>
<li>Maintain an up-to-date quotation log, monitoring follow-ups, approvals, and closures.</li>
<li>Support commercial clarifications and provide required documentation to stakeholders.</li></ul><br>
<p></p>
<p><b>
2. Invoicing Coordination &amp; Financial Administration</b></p>
<ul>
<li>Coordinate with Finance to ensure timely issuance of all invoices related to Corporate Mobility Services.</li>
<li>Validate service records, supporting documents, and logs prior to invoicing.</li>
<li>Track invoice status and escalate delays or discrepancies when needed.</li>
<li>Ensure financial documentation aligns with commercial terms and delivery records.</li></ul><br>
<p></p>
<p><b>
3. Contract Management &amp; Governance Support</b></p>
<ul>
<li>Support the coordination and administration of all contracts related to mobility services.</li>
<li>Assist in drafting, updating, and issuing Terms &amp; Conditions (T&amp;Cs) for Corporate Mobility Services.</li>
<li>Support the creation, maintenance, and distribution of Standard Operating Procedures (SOPs) and Management Plans.</li>
<li>Ensure all commercial governance documents are properly version-controlled and filed.</li></ul><br>
<p></p>
<p><b>
4. Help Desk &amp; Service Coordination (Admin-Focused)</b></p>
<ul>
<li>Coordinate the Corporate Mobility Services helpdesk, ensuring requests are logged, assigned, and followed up.</li>
<li>Track progress and ensure timely closure of service requests.</li>
<li>Maintain dashboards and status reports for management.</li>
<li>Escalate recurring issues or delays for corrective action.</li></ul><br>
<p></p>
<p><b>
5. Reporting, Data Management &amp; Documentation</b></p>
<ul>
<li>Compile, format, &amp; maintain reports related to quotations, contracts, invoicing, helpdesk activity and service delivery.</li>
<li>Maintain accurate databases and logs supporting commercial and administrative processes.</li>
<li>Support the development of presentations, briefings, and internal communications for mobility services.</li>
<li>Ensure documentation is consistently organized and aligned with corporate standards.</li></ul><br>
<p></p>
<p><b>
6. Templates &amp; Stakeholder Communication Tools</b></p>
<ul>
<li>Create, update, and issue communication templates required for mobility services stakeholders.</li>
<li>Maintain and enhance templates for: Commercial quotations &bull; Terms &amp; Conditions (T&amp;Cs) &bull; Invoices and invoice covers &bull; Catalogs of services &bull; Service request forms &bull; Standard letters, notices, and client comms</li>
<li>Coordinate with the ServiceNow team to develop, update, and quality-check: Service descriptions &bull; Workflows &bull; User guidance texts &bull; Portal notifications and messaging</li>
<li>Ensure all templates remain up-to-date, clear, consistent, and aligned with brand and corporate standards.</li></ul><br>
<p></p>
<p><b>
7. Internal Communications &amp; Stakeholder Coordination</b></p>
<ul>
<li>Draft and coordinate internal announcements, memos, and updates related to Corporate Mobility Services.</li>
<li>Ensure structured communication flow between Corporate Mobility Services and internal departments (Finance, Procurement, Operations, etc.).</li>
<li>Participate in internal meetings, preparing minutes, follow-ups, and documentation.</li>
<li>Work closely and consistently with Managers and Heads of Sections to ensure alignment on priorities, processes, commercial decisions, documentation needs, and service requirements.</li>
<li>Foster strong and collaborative working relationships across all departments and levels.</li></ul><br>
<p></p>
<p><b>
PROFILE REQUIREMENTS:</b></p>
<ul>
<li>Experience in administration, commercial coordination, contract management, or mobility-related services.</li>
<li>Strong organizational and documentation skills with high attention to detail.</li>
<li>Ability to handle multiple priorities with accuracy and timeliness.</li>
<li>Strong written and verbal communication skills.</li>
<li>Comfortable working in a structured, process-driven environment.</li>
<li>Proficiency in MS Office (Excel, PowerPoint, Outlook); familiarity with ServiceNow is a plus.</li></ul></div></div></div></div></div><p></p>

Specialist - Commercial Operations

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