operations assistant

Duncan Parnell

<div>Description:

Duncan-Parnell is the Southeast&rsquo;s leading distributor of technology products and services for the construction, engineering, survey, manufacturing, and design industries. Duncan-Parnell succeeds through dependability, a customer-first mindset, and a close collaboration with those customers to solve tough operational challenges through the implementation of technology. With the combination of our people, their commitment and dependability, and by offering great products from such trusted brands as Trimble, DJI, Wingtra, Inspired Flight, Yellowscan, and Quantum-Systems, among others, Duncan-Parnell&rsquo;s growth is directly attributed to its dedication to customer success, partnerships with first in class solutions providers, and a work culture that facilitates personal growth and teamwork.
Duncan-Parnell is looking for an Operations Assistant in our Norcross, GA location. This is a great opportunity for someone engaging and customer focused, with a strong attention to detail. Duncan Parnell will provide the resources, we just need your hard work, dedication, energy, and focus on office efficiency, sales support, and elevating customer experience. Come grow with us!
Job Overview
The Operations Assistant is a key member of the branch team responsible for ensuring efficient daily operations and delivering exceptional customer service. This multi-functional role provides operational, sales, and administrative support to customers and other Duncan-Parnell team members. Core responsibilities also include processing sales orders, rental order processing, shipping/receiving, maintaining a clean, organized, and customer-ready environment, inventory control, opening and closing the facility.
This position requires the ability to seamlessly balance customer-facing interactions with back-end operational responsibilities, ensuring exceptional customer service and efficient branch performance.
Essential Functions and Duties<ul><li>
Customer Service: Assist customers with orders and provide solutions to meet their needs. Respond to inquiries promptly and while ensuring all customers and colleagues are treated courteously and professionally.</li><li>
Order Management &amp; Sales Support: Process orders for equipment, supplies, accessories, and rentals via the company ERP system from face-to-face customers, phone orders, and internal sales representatives. Upsell and cross-sell where appropriate to meet customer needs.</li><li>
Rental Administration: Manage rental equipment processes including quoting, setup, check-out, check-in, billing, and other documentation, while ensuring assets are maintained and accounted for.</li><li>
Shipping &amp; Receiving: Perform all receiving activities (unpacking, verifying, entering inventory receipts, and stocking items). Execute shipping duties (pulling, organizing, packing, and preparing outbound orders). Coordinate with carriers and internal delivery services for timely fulfillment.</li><li>
Showroom &amp; Facility Maintenance: Maintain a clean, safe, and presentable showroom, office space, and warehouse environment. Ensure merchandising displays are regularly stocked, attractive, organized, and aligned with brand standards.</li><li>
Inventory: Complete regular cycle counts and inventory audits while also assisting in maintaining accurate inventory records.</li><li>
Open and Close Operations: Open and close the branch according to posted hours of operation (Mon-Fri, 8 am-5 pm), ensuring all security and safety procedures are followed.</li><li>
Administrative Support: Help with general office duties including filing, recordkeeping, and supporting sales and operations staff with administrative needs.</li><li>
Team Collaboration: Coordinate with other team members to fulfill orders, meet deadlines, and ensure smooth branch operations.</li><li>
Other Duties: Perform additional duties as assigned by the Branch Manager.</li></ul>
Requirements:
<ul><li>Friendly, approachable, and highly customer-focused, demonstrating an excellence-in-service mindset.</li><li>
Dependable, motivated self-starter who takes initiative with a positive, &ldquo;can-do&rdquo; attitude committed to quality experiences for all stakeholders.</li><li>
Able to transition smoothly between front-line customer interactions and detailed operational tasks.</li><li>
Reliable and punctual; consistently meets work deadlines and commitments.</li><li>
Excellent organization and time management skills with the ability to multi-task and self-prioritize.</li><li>
Clear and effective communicator that is courteous and professional in person, by phone, and via email with customers, co-workers, and suppliers.</li><li>
Adaptable, curious, and eager to learn new processes, products, and systems.</li><li>
Proficient in Microsoft Windows and Office (Word, Outlook, Teams, Excel) for document preparation, email correspondence, and data-based decisions.</li><li>
Comfortable navigating enterprise systems (ERP such as P21 &amp; CRM such as Salesforce) for order processing, rental management, and customer information.</li><li>
Must be able to perform essential physical tasks such as sitting, standing, walking, lifting (up to 50 lbs.), carrying, and reaching.</li></ul>
Education and Experience<ul><li>
Experience in a role combining customer service and operational responsibilities (such as sales support, retail operations, logistics) strongly preferred.</li><li>
High school diploma or equivalent required; college degree preferred.</li><li>
Knowledge of surveying, construction, or Trimble technologies is a plus.</li><li>
Experience in rental management or customer-facing service roles is beneficial.</li></ul>
Other<ul><li>
Must support and act in alignment with Duncan-Parnell&rsquo;s values, mission, policies, and practices in all interactions with co-workers, customers, suppliers, and other stakeholders.</li></ul>
Benefits:<ul><li>
Medical, dental, vision, life, and long-term disability insurance available</li><li>
Medical and dependent care FSA or HSA</li><li>
401(k) Retirement Plan</li><li>
PTO and Holidays</li><li>
Paid Parental Leave</li></ul>
The above statements are intended to describe the general nature and level of work being performed by employees in this position. They are not intended as a complete list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities as needed.
Equal Opportunity Employer, including Veterans and Individuals with Disabilities</div>

Operations Assistant

Draz Collects LLC

Position OverviewWe are a fast-growing collectibles business specializing in trading cards sold through live streaming platforms such as Whatnot and TikTok. We are looking for a reliable Operations Assistant to support our day-to-day fulfillment and inventory processes.This is an entry-level role focused on organization, sorting, and operational support. No prior knowledge of trading cards is required&mdash;training will be provided.Key Responsibilities<ul><li>Sort and organize trading cards and collectibles</li><li>Prepare items for livestream sales and inventory storage</li><li>Assist with packing and shipping customer orders</li><li>Label and categorize inventory</li><li>Maintain organized workspaces and storage systems</li><li>Assist the team with general operational tasks as needed</li><li>Help prepare products before and after livestream sales</li></ul>Qualifications<ul><li>No prior experience with trading cards required</li><li>Strong attention to detail</li><li>Ability to stay organized and follow instructions</li><li>Reliable and punctual</li><li>Comfortable performing repetitive tasks</li><li>Ability to work independently and as part of a team</li></ul>Preferred (but Not Required)<ul><li>Experience in warehouse, fulfillment, or inventory work</li><li>Interest in collectibles, trading cards, or livestream selling</li></ul>Work Environment<ul><li>Fast-paced small business environment</li><li>Work directly with a team involved in livestream e-commerce</li><li>Hands-on role involving sorting, organizing, and packaging inventory</li></ul>Pay: $16.00 per hourWork Location: In person

Al Ghandi Group Enterprises

Role Description:The Operations Assistant supports the daily activities of the operations department in a heavy truck transport company. This role involves coordinating logistics, maintaining records, and ensuring compliance with safety and regulatory requirements. The position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Operations Assistant will also be in charge to educate drivers onsite safety instruction, and ensuring all work is carried out accurately in line with safety procedure and within the given timeframe. All Operations activities should be in line with QHSE Policy Statements.Key Tasks:Operational Responsibilities:<ul><li>All drivers/operators are communicated on Safe working practice</li><li>Toolbox talks on safety and environment are conducted at regular intervals</li><li>Customer&rsquo;s onsite Safety rules, procedures and requirements are understood by the drivers/operators</li><li>Ensure all operational relevant activities at customer&rsquo;s facility/site are carried out safely</li><li>Assist drivers/operators with their work-related queries</li><li>Coordinate with concerned onsite supervisors and representatives to obtain work related instruction</li><li>Coordinate with customer&rsquo;s EHS personnel on Safety matters and obtain information and share with the drivers</li><li>Respond to customer and driver inquiries related to transportation schedules and issues</li><li>Keep checks on Vehicle, Equipment for any fault/defect and if noticed coordinate with Workshop personnel for rectification</li><li>Ensure drivers secure content on trailers appropriately and reminded of daily vehicle checklist</li><li>Coordinate with the onsite supervisor, account administrator, EHS personnel in case of any accident and/or injury</li><li>Maintain records of vehicle usage, fuel consumption, and trip logs</li><li>Ensure all paperwork, including delivery notes and invoices, is correctly processed</li><li>Listen to the driver&rsquo;s work-related complaint/problem and come up with solutions in coordination with the Operations Manager/General Manager</li><li>Take immediate action on non-confirming elements in coordination with the QHSE Manager/General Manager/Operations Manager</li><li>Coordinate with the Operations Manager/General Manager on disciplinary action against driver/operator</li><li>Ensure drivers have obtained relevant and applicable training involved in transportation of Hazardous material and have HAZMAT Training</li><li>Ensure Material Safety Data Sheets (MSDS) are available where applicable and drivers trained in the usage of MSDS for quick reference on occurrence of any situation</li><li>Ensure Risk-assessment is carried out to all activities and identified risks are rectified or controls are set in coordination with the QHSE Manager to minimize risk of any accident, incident and/or injury</li></ul>Compliance &amp; Safety:<ul><li>Ensure that all transport operations comply with company policies and government regulations</li><li>Assist in tracking vehicle maintenance schedules and coordinating repairs</li><li>Support safety initiatives, including driver training and compliance checks</li></ul>Knowledge, Qualifications &amp; Skills required:<ul><li>1-2 years of experience in transport or logistics operations, preferably in heavy truck transport</li><li>Diploma or bachelor&rsquo;s degree in logistics, supply chain, business administration, or a related field</li><li>Solid understanding of truck driving rules and regulations</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Excellent communication and coordination skills in English, Arabic Speaker is a plus</li><li>Knowledge of transport regulations and safety standards is a plus</li></ul>Work Location: In person

Operations Assistant-Transport

Karnak Home

Key ResponsibilitiesOperations &amp; Logistics<ul><li>Coordinate delivery schedules with drivers and installation teams</li><li>Ensure timely and accurate delivery of furniture to customers</li><li>Track orders from production to final delivery</li><li>Handle logistics planning and route coordination</li></ul>Purchasing &amp; Supplier Management<ul><li>Source materials and supplies required for production</li><li>Communicate with suppliers to negotiate pricing and delivery timelines</li><li>Monitor stock levels and reorder materials when necessary</li><li>Maintain purchase records and invoices</li></ul>Customer Coordination<ul><li>Contact customers regarding delivery updates</li><li>Follow up on complaints or issues and ensure resolution</li><li>Coordinate site visits when required</li><li>Maintain professional communication with clients at all times</li></ul>General Operations Support<ul><li>Assist factory management with daily operational tasks</li><li>Prepare reports related to deliveries, purchasing, and operations</li><li>Maintain proper documentation and records</li><li>Support workflow improvements and efficiency initiatives</li></ul>Requirements<ul><li>Previous experience in operations, logistics, or purchasing (Furniture industry experience is a plus)</li><li>Strong communication skills (English required; Arabic is a plus)</li><li>Good knowledge of UAE routes and logistics coordination</li><li>Ability to multitask and manage priorities</li><li>Basic knowledge of Microsoft Excel and reporting</li><li>Valid UAE driving license is an advantage</li><li>Must be organized, responsible, and solution-oriented</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

RACO Properties

Executive Operations AssistantRaco Properties is seeking a highly organized and detail-oriented Executive Operations Assistant to support a growing group of local businesses. This position will work closely with leadership to help manage administrative, accounting, and operational tasks across multiple companies.This is a great opportunity for someone who enjoys staying organized, managing multiple projects, and helping businesses run smoothly behind the scenes.We are looking for someone who takes pride in being dependable, organized, and proactive. As our companies continue to grow, this role will grow with them and take on increasing responsibility.Key Responsibilities<ul><li>Data entry and record management</li><li>Assist with bookkeeping and accounting tasks</li><li>Organize and track projects across multiple businesses</li><li>Maintain spreadsheets and internal reports</li><li>Assist with invoicing, payments, and vendor coordination</li><li>Help maintain accurate records across different systems</li><li>Support leadership with administrative tasks and operational coordination</li></ul>Ideal Candidate<ul><li>Highly organized and detail oriented</li><li>Comfortable managing multiple projects at once</li><li>Strong computer skills (Excel/Google Sheets preferred)</li><li>Able to work independently and stay on top of tasks</li><li>Reliable, professional, and proactive</li><li>Experience with bookkeeping, accounting, or administrative work is a plus</li></ul>Compensation $35,000 &ndash; $45,000 per year depending on experience.Location Meridian, MSAbout Us This role supports a group of locally owned businesses including property management, storage operations, and other growing ventures. Our team is focused on building strong systems, improving operations, and continuing to grow in the Meridian area.If you enjoy organization, problem solving, and helping businesses stay on track, we encourage you to apply.Pay: $16.83 - $21.63 per hourWork Location: In person

Executive Operations Assistant

Star Holder LLC

Administrative Operations Assistant (Part-Time / As-Needed)Location: Remote Hours: Approximately 2&ndash;10 hours per week (work comes up as needed, not on a fixed schedule) Pay: Hourly or small monthly retainer (based on experience)About the RoleWe are a small business group looking for a dependable Administrative Operations Assistant to help with occasional administrative and compliance-related tasks as they arise.This role is ideal for someone who is comfortable handling follow-ups, navigating online portals, and making phone calls to agencies to gather information. The work is not daily or ongoing &mdash; tasks come up periodically when notices, renewals, or administrative issues occur.This is not a personal assistant role and does not involve email management, calendar scheduling, or social media.What You&rsquo;ll Be Doing (Specific Examples)Tasks may include:<ul><li>Logging into government or agency portals (IRS, state sales tax, unemployment, business licensing) to review notices or account status</li><li>Calling agencies to confirm requirements, deadlines, or payment details</li><li>Reviewing annual report or renewal notices and identifying what action is required</li><li>Gathering information and clearly summarizing next steps for approval</li><li>Completing filings or payments after approval is given</li><li>Keeping simple notes on what was completed and any upcoming deadlines</li></ul>Example scenarios:<ul><li>Checking a state sales tax portal to see if a filing or payment is due</li><li>Calling the unemployment office to confirm account status or reporting requirements</li><li>Reviewing an annual report reminder and confirming the filing deadline and fee</li></ul>Who This Role Is a Good Fit ForThis role is a good fit if you:<ul><li>Are comfortable making phone calls and waiting on hold when needed</li><li>Have experience with administrative, operations, or compliance-related work</li><li>Are organized and dependable</li><li>Can work independently with clear instructions</li><li>Are comfortable with irregular, as-needed work rather than set weekly hours</li></ul>Backgrounds that often do well in this role include administrative support, office administration, bookkeeping support, or operations assistance.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Have you previously handled administrative or compliance-related tasks involving government agencies (such as the IRS, state tax agencies, unemployment offices, or business licensing)?</li><li>This role requires making phone calls to agencies and waiting on hold to gather information. How comfortable are you with this type of work?</li><li>This role is as-needed (approximately 5&ndash;10 hours per month) and does not have a fixed weekly schedule. Are you comfortable with this type of arrangement?</li><li>In this role, you will gather information, summarize next steps, and wait for approval before taking action. How comfortable are you working independently with minimal supervision?</li></ul>Work Location: Remote

Administrative Operations Assistant

Cal-Mar Foods

About the RoleCal-Mar Foods is a family-owned and operated food logistics and export company based in Oakland, CA. We are seeking a full-time Purchasing &amp; Operations Assistant to support daily purchasing, scheduling, inventory tracking, record keeping, and administrative coordination tasks. The position will work closely with the General Manager and Lead Purchaser, supporting the day-to-day operations. This role focuses on organization, follow-through, and clear communication with vendors, partners, and internal teams.The office is a modular container office located near the Port of Oakland with hybrid work flexibility following the training and onboarding period.Responsibilities<ul><li>Organize, verify, and save purchase orders and related documentation</li><li>Communicate with vendors regarding deliveries, discrepancies, and claims</li><li>Assist with booking freight, tracking shipments, and following up on delivery updates</li><li>Assist with receiving documentation and inventory management</li><li>Maintain organized digital filing systems (Dropbox and shared drives)</li><li>Communicate purchasing updates with related parties</li></ul>Qualifications<ul><li>Basic knowledge of Microsoft Excel, Word, and Outlook</li><li>Strong attention to detail and organizational skills</li><li>Clear written and verbal communication</li><li>Ability to work independently and manage routine tasks responsibly</li><li>Experience in logistics, purchasing, or supply chain is a plus but not required</li></ul>We are open to training someone who is dependable, organized, and interested in developing long-term operational skills. We value long-term team members and are ideally seeking someone interested in building stability and growing with a small operations team.Compensation &amp; Benefits<ul><li>$28 &ndash; $30 per hour depending on experience</li><li>Health insurance</li><li>Dental insurance</li><li>401(k) with company match</li><li>Paid time off</li><li>Discretionary year-end performance bonus</li></ul>Pay: $28.00 - $30.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>work: 1 year (Preferred)</li></ul>Work Location: Hybrid remote in Oakland, CA 94607

Purchasing & Operations Assistant

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