operations assistant

WinGen Plants

<p><b>Operations Assistant &ndash; WinGen, TX</b></p><p>WinGen Plants is a small multinational plant breeding and product development company based in Austin, Texas, USA. We are part of a large international horticultural network and are dedicated to the breeding and development of novel and innovative ornamental plant varieties. At WinGen, you will be assisting our diverse team to meet our primary mission; to breed and develop the best, unique, high performing plants.</p><p><b>Position Summary</b></p><p>The Operations Assistant is responsible for assisting operations at WinGen&rsquo;s facility in Mustang Ridge, Texas. Primary areas of responsibility:</p><ul><li>Lead all Operations-related tasks to ensure they are completed on schedule and to the highest standards.</li><li>Assist the Operations Manager with database management, shipping and logistics, and other administrative tasks.</li><li>Collaborate with growers to ensure the highest plant quality of all crops at the facility in both a greenhouse and field setting.</li><li>Collaborate with the Facilities team regarding the maintenance and upkeep of all structures and systems, as well as the facility grounds.</li><li>This is a physically active role which requires a large amount of time spent standing, lifting, and completing repetitive tasks.</li></ul><p><b>Reporting Relationship</b></p><p>The Operations Assistant will report directly to the Operations Manager. The Operations Assistant may have employees assigned to assist with specific projects and will be responsible for directing and overseeing their labor for the duration of the project.</p><p><b>Key Responsibilities</b></p><ul><li>Project Management: the Operations Assistant will be the lead for all Operations tasks/projects. Tasks/projects include propagation (harvesting and sticking), transplants, crop maintenance, virus testing, and shipments. As the project leader, the Operations Assistant will:</li><li>Confirm work orders with the Operations Manager</li><li>Print labels</li><li>Ensure resources are available and prepared</li><li>Direct employees assigned to assist with the project by the Operations Manager to ensure protocols are being followed and tasks are completed in a timely fashion</li><li>Utilize project management software to communicate progress throughout the project</li><li>Confirm project completion</li><li>Communicate any adjustments to the Operations Manager</li><li>Data Entry/Administration: the Operations Assistant will carry out data entry and administrative tasks as assigned by the Operations Manager. These include, but are not limited to:</li><li>Entering observations, photos, and updates into the trials database</li><li>Creating and editing trials</li><li>Keeping electronic file systems organized and updated</li><li>Operations-related intercompany communication and collaboration</li><li>Inventory management</li><li>Maintaining Standard Operating Procedures (SOPs)</li><li>Facilitating labor and resources: the Operations Assistant will coordinate with other departments to ensure daily labor is properly distributed and space and/or resources allotted are available and properly prepared for projects.</li><li>Perform other tasks as assigned.</li></ul><p><b>Position Requirements</b></p><ul><li>Employee will work in accordance with WinGen LLC&rsquo;s employee code of conduct and employment policies. The position is located at WinGen&rsquo;s Mustang Ridge, TX facility and the employee must provide their own transportation.</li><li>The employee must be authorized to work in the United States and will always maintain this eligibility.</li><li>Comfort with hands on, physical work, repetitive tasks and standing for long periods of time.</li><li>Proficient in Microsoft Office programs and applications, including Word, Excel, Outlook and Teams</li><li>Employee must be able to use other software/applications, including project management software, database software, and label printing software.</li><li>Must be able to lift 30+lbs</li><li>Must be able to work in extreme heat and outdoor conditions</li></ul><p><b>Skills and Attributes</b></p><ul><li>Self-motivated, organized, and efficient</li><li>Effective, confident communicator</li><li>Ability to think weeks and months in advance</li><li>Strong emotional intelligence</li><li>Ability to read, write, and transcribe alpha-numeric codes and other data.</li><li>Attention to detail</li><li>Able to use technology in an office and field setting</li><li>Works well independently, as well as in a team environment</li><li>Flexible; can adjust due to shifting priorities</li></ul><p><b>Knowledge</b></p><ul><li>Fluency in written and spoken English is required, Spanish is beneficial</li><li>Previous experience leading teams and/or managing projects in a relevant field required. Degree in a relevant field is desired.</li><li>Previous experience with project management software is desired.</li></ul><p>Pay: $25.00 - $28.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Associate (Required)</li></ul><p>Experience:</p><ul><li>Project Management: 3 years (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Buda, TX 78610 (Required)</li></ul><p>Work Location: In person</p>

Operations Assistant

New Leaf Horticultural

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Operations Assistant to join our team! In this vital role, you will be the backbone of daily office functions, ensuring smooth operations and seamless project coordination. Your energetic approach and attention to detail will help maintain an efficient workplace environment, support executive administrative needs, and enhance overall office productivity. This paid position offers an exciting opportunity to develop your skills in office management, administrative support, and project execution within a fast-paced setting.</p><p><b>Duties</b></p><ul><li>Provide comprehensive executive administrative support, including calendar management, appointment scheduling, and email correspondence.</li><li>Assist with event planning and coordination for company meetings, workshops, and special events.</li><li>Manage bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and financial record keeping.</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all office records.</li><li>Support front desk operations by answering multi-line phone systems with professional phone etiquette and greeting visitors courteously.</li><li>Coordinate projects by tracking deadlines, preparing reports, and ensuring timely completion of tasks.</li><li>Utilize Google Workspace and Microsoft Office tools for document creation, transcription, and collaborative work.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in office management or administrative roles with a strong background in clerical tasks.</li><li>Demonstrated skills in event planning, project coordination, and executive administrative support.</li><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Familiarity with QuickBooks for bookkeeping and financial record management.</li><li>Excellent organizational skills with the ability to prioritize multiple tasks efficiently.</li><li>Strong typing skills along with experience in data entry and transcription.</li><li>Knowledge of multi-line phone systems, calendar management (including Microsoft Outlook Calendar), and office filing systems.</li><li>Exceptional customer service skills combined with professional phone etiquette.</li><li>Computer literacy across various platforms with a keen eye for proofreading and detail-oriented work.</li><li>Previous personal assistant or office experience is highly desirable to excel in this role. Join us as an Operations Assistant to be a key contributor to our vibrant team! Your proactive attitude and meticulous approach will help us achieve operational excellence while providing outstanding support to our staff and clients alike. This is more than just a job &mdash; it&rsquo;s an opportunity to grow your career in a lively environment that values your talents!</li></ul><p>Pay: $36.20 - $41.81 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Relocation assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Master Vr technical services

<p>Job Title: Operations Assistant</p><p>Location: Dubai, UAE</p><p>Employment Type: Full-Time</p><p>Job Description:</p><p>We are looking for a reliable and proactive Operations Assistant to join our team in Dubai. The ideal candidate should be organized, responsible, and capable of supporting daily operational activities while working collaboratively toward the company&rsquo;s common goals. This role requires someone who can handle tasks efficiently, demonstrate good decision-making skills, and maintain a strong sense of accountability.</p><p>Key Responsibilities:</p><p>Provide administrative and operational support to the team</p><p>Assist with day-to-day office operations and coordination</p><p>Prepare reports, documents, and spreadsheets using Microsoft Office</p><p>Maintain organized records and documentation</p><p>Coordinate with different departments to ensure smooth workflow</p><p>Support management with operational tasks as needed</p><p>Demonstrate initiative and sound decision-making when handling tasks</p><p>Requirements:</p><p>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</p><p>Strong sense of responsibility and accountability</p><p>Good organizational and communication skills</p><p>Ability to work independently and as part of a team</p><p>Strong attention to detail and problem-solving abilities</p><p>Immediate joiners are highly preferred</p><p>Salary: To be discussed during the interview.</p><p>If you are motivated, dependable, and ready to contribute to the success of a growing team, we encourage you to apply.</p><p>Job Types: Full-time, Permanent</p>

Samarkand Trading and Book Distribution

<p>URGENT HIRING: OPERATIONS ASSISTANT<br/>Industry: Book Distribution<br/>Role: Entry-Level (Immediate Start)<br/>We are seeking a sharp, organized, and hardworking lady to join our team. As a book distributor, we require someone with excellent reading comprehension and a proactive attitude.<br/>Key Responsibilities:<br/>Order Management: Managing Snoonu and delivery platforms (preparing and dispatching book orders).<br/>Customer Service: Managing inquiries and taking orders professionally via WhatsApp.<br/>Data Entry: Accurately entering book titles, sales orders, and inventory into the system.<br/>Office Support: Assisting the Admin Assistant with MS Office tasks and general office chores.<br/>Candidate Requirements:<br/>Education: High School Graduate or above.<br/>English Literacy: Must have excellent reading and writing skills (essential for handling book titles/authors).<br/>Software Skills: Proficiency in MS Office (Excel &amp; Word) is required.<br/>Visa Status: Must have a TRANSFERABLE VISA.<br/>Availability: Must be ready to start immediately.<br/>Salary &amp; Terms:<br/>Monthly Salary: QAR 2,500 (Full Package - Starting Salary).<br/>Sponsorship: Official transfer will be processed after the successful completion of the probationary period.</p><p>Job Type: Full-time</p><p>Pay: QAR2,500.00 per month</p><p>Work Location: In person</p>

LEDFLEX

<div></div><div><div><div><div><div><div><div>Job Title: Operations Assistant</div>
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<div><div>Role Overview:</div>
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<div><div>LEDFlex Group was established in 2010 after identifying a gap in the market for a more comprehensive range of linear lighting products and has now grown into a leading technology supplier. We design, develop and manufacture LED lighting solutions for the UK and International markets. At LEDFlex we continue to lead the way in performance, efficiency and ecological friendly exterior and interior projects.</div>
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<div><div>The Operations Assistant is responsible for supporting operations by monitoring all purchase orders within the system, ensuring they are progressing according to plan, and coordinating closely with logistics and internal teams to guarantee timely collection and delivery of goods. This role plays a critical part in maintaining visibility, accuracy, and operational flow across the procurement lifecycle.</div></div><div><br>
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</div></div><div><div>Key Responsibilities:</div>
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<div><div>1. Purchase Order Monitoring &amp; Tracking</div>
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<div><ul><div><div>Monitor all purchase orders in the system to ensure they are active, accurate, and progressing according to agreed timelines.</div>
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</ul></div><div><ul><div><div>Track PO status from creation through to delivery and closure.</div>
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</ul></div><div><ul><div><div>Identify delays, risks, or discrepancies and escalate them to the Procurement Team Lead.</div>
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</ul></div><div><ul><div><div>Maintain up-to-date records of PO statuses in ERP or tracking systems.</div>
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</ul></div><div><div>2. Coordination with Logistics</div>
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<div><ul><div><div>Liaise with the logistics team to ensure timely collection and transportation of goods.</div>
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</ul></div><div><ul><div><div>Confirm readiness of shipments with suppliers and align with logistics schedules.</div>
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</ul></div><div><ul><div><div>Follow up on pending collections and ensure no orders are missed or delayed.</div>
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</ul></div><div><ul><div><div>Support resolution of delivery or collection issues.</div>
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</ul></div><div><div>3. Supplier &amp; Internal Communication</div>
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<div><ul><div><div>Communicate with suppliers to confirm order status, readiness, and documentation.</div>
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</ul></div><div><ul><div><div>Coordinate with internal teams (procurement, warehouse, operations) to ensure alignment on deliveries.</div>
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</ul></div></div><div><div><ul><div><div>Provide regular updates on PO progress and any issues.</div>
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</ul></div><div><div>4. Documentation &amp; System Accuracy</div>
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<div><ul><div><div>Ensure all purchase orders and related documents are correctly recorded and maintained.</div>
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</ul></div><div><ul><div><div>Verify that required documentation (invoices, packing lists, etc.) is received and filed.</div>
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</ul></div><div><ul><div><div>Maintain data accuracy in procurement systems to support reporting and audits.</div>
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</ul></div><div><div>5. Issue Identification &amp; Escalation</div>
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<div><ul><div><div>Proactively identify inconsistencies in orders, timelines, or documentation.</div>
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</ul></div><div><ul><div><div>Escalate issues and support resolution.</div>
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</ul></div><div><ul><div><div>Follow through on open issues to ensure closure.</div></div></ul><br>
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<div></div><div><div>Key Skills &amp; Requirements:</div>
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<div><ul><div><div>Strong organizational and administrative skills.</div>
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</ul></div><div><ul><div><div>Minimum 1 to 2 years&rsquo; experience in operations.</div>
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</ul></div><div><ul><div><div>High attention to detail and accuracy.</div>
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</ul></div><div><ul><div><div>Good communication and coordination abilities.</div>
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</ul></div><div><ul><div><div>Ability to manage multiple tasks and follow up proactively.</div>
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</ul></div><div><ul><div><div>Basic understanding of supply chain / logistics processes.</div></div></ul><br>
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<div></div><div><div>Preferred Qualifications:</div>
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<div> <ul><div><div>Bachelor&rsquo;s degree in related field.</div></div></ul><br>
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</div><div></div><div><div><div>Job Type: Full-time</div></div><div><br>
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</div></div><div><div>Language:</div>
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<div><ul><div><div>English (Required)</div></div></ul></div><div><br>
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</div></div><div></div><div><div>What You&rsquo;ll Get Working with LEDFlex:</div>
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<div><ul><div><div>Will have a Competitive Salary (depending on experience, negotiable).</div>
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</ul></div><div><ul><div><div>Desirable Working Hours: Monday to Friday, 10:00 AM - 7:00 PM, 5:00 PM &ndash; 2:00 AM with a one-hour lunch break.</div>
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</ul></div><div><ul><div><div>Annual Leave: As per labour laws.</div>
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</ul></div><div><ul><div><div>Opportunity to work in a dynamic and supportive team environment with room for personal and professional growth.</div>
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</ul></div><div><ul><div><div>Location: Madhapur, Hyderabad</div></div></ul><br>
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<div></div><div><div>How to Apply: Interested candidates are invited to send their resumes to</div>
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<div><div>recruitment@ledflexgroup.com with the subject line &quot; Operations Assistant Application.&quot;</div></div></div></div></div></div></div><div></div>

Intellectt Inc

<div>
 <p>
  Position: Operations Assistant
 </p>
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  Location: Remote (U.S.) with occasional travel for training
 </p>
 <p>
  Schedule: Monday&ndash;Friday | 8:00 AM &ndash; 4:00 PM
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for an organized and detail-oriented professional with 3&ndash;5 years of administrative or operational support experience to assist with daily operations, documentation management, workflow coordination, and communication support.
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  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
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  Administrative and operational support
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  Documentation and reporting\
 </p>
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  Process coordination and workflow tracking
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  Communication with cross-functional teams
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  Microsoft Office and data management tasks
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  <strong>
   Qualifications:
  </strong>
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  &bull; 3&ndash;5 years of office administration or operations support experience
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  &bull; Strong organizational and multitasking skills
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  &bull; Proficiency in Microsoft Office applications
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  &bull; Ability to work independently in a remote environment
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  &bull; Strong communication and problem-solving abilities
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  <br/>
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 <p>
  #Hiring #RemoteJobs #OperationsCoordinator #AdministrativeSupport #NowHiring #Operations #RemoteWork #OfficeAdministration #CareerOpportunity
 </p>
</div>


Big Rentals

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  Big Rentals is a national platform that empowers independent trailer and equipment rental businesses. By offering tools to connect with customers, manage bookings, process payments, and optimize daily operations, Big Rentals simplifies business management. Created by experienced rental operators, the platform provides visibility and support for businesses at any stage, fostering growth in a competitive market. Big Rentals is purpose-built to help independent businesses thrive and adapt to changing industry demands.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <p>
  This is a full-time hybrid role for an Operations Assistant. The Operations Assistant will manage daily operational tasks, communicate with internal and external stakeholders, assist in improving workflows, and ensure top-level customer service. Additional responsibilities include supporting the execution of operational strategies and assisting in data management to optimize efficiency.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
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 </p>
 <ul>
  <li>
   Strong skills in Operations and Operations Management
  </li>
  <li>
   Excellent Customer Service and Communication abilities
  </li>
  <li>
   Proficiency in Analytical Skills for evaluating processes and identifying improvements
  </li>
  <li>
   Ability to work independently, organize multiple tasks, and meet deadlines
  </li>
  <li>
   Experience in a remote operations role is a plus
  </li>
  <li>
   Bachelor's degree in Business, Operations, or a related field is preferred
  </li>
 </ul>
</div>


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