operations assistant

New Leaf Horticultural

Job Overview We are seeking a dynamic and highly organized Operations Assistant to join our team! In this vital role, you will be the backbone of daily office functions, ensuring smooth operations and seamless project coordination. Your energetic approach and attention to detail will help maintain an efficient workplace environment, support executive administrative needs, and enhance overall office productivity. This paid position offers an exciting opportunity to develop your skills in office management, administrative support, and project execution within a fast-paced setting.Duties<ul><li>Provide comprehensive executive administrative support, including calendar management, appointment scheduling, and email correspondence.</li><li>Assist with event planning and coordination for company meetings, workshops, and special events.</li><li>Manage bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and financial record keeping.</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all office records.</li><li>Support front desk operations by answering multi-line phone systems with professional phone etiquette and greeting visitors courteously.</li><li>Coordinate projects by tracking deadlines, preparing reports, and ensuring timely completion of tasks.</li><li>Utilize Google Workspace and Microsoft Office tools for document creation, transcription, and collaborative work.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with a strong background in clerical tasks.</li><li>Demonstrated skills in event planning, project coordination, and executive administrative support.</li><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Familiarity with QuickBooks for bookkeeping and financial record management.</li><li>Excellent organizational skills with the ability to prioritize multiple tasks efficiently.</li><li>Strong typing skills along with experience in data entry and transcription.</li><li>Knowledge of multi-line phone systems, calendar management (including Microsoft Outlook Calendar), and office filing systems.</li><li>Exceptional customer service skills combined with professional phone etiquette.</li><li>Computer literacy across various platforms with a keen eye for proofreading and detail-oriented work.</li><li>Previous personal assistant or office experience is highly desirable to excel in this role. Join us as an Operations Assistant to be a key contributor to our vibrant team! Your proactive attitude and meticulous approach will help us achieve operational excellence while providing outstanding support to our staff and clients alike. This is more than just a job &mdash; it&rsquo;s an opportunity to grow your career in a lively environment that values your talents!</li></ul>Pay: $36.20 - $41.81 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Relocation assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Operations Assistant

Master Vr technical services

Job Title: Operations AssistantLocation: Dubai, UAEEmployment Type: Full-TimeJob Description:We are looking for a reliable and proactive Operations Assistant to join our team in Dubai. The ideal candidate should be organized, responsible, and capable of supporting daily operational activities while working collaboratively toward the company&rsquo;s common goals. This role requires someone who can handle tasks efficiently, demonstrate good decision-making skills, and maintain a strong sense of accountability.Key Responsibilities:Provide administrative and operational support to the teamAssist with day-to-day office operations and coordinationPrepare reports, documents, and spreadsheets using Microsoft OfficeMaintain organized records and documentationCoordinate with different departments to ensure smooth workflowSupport management with operational tasks as neededDemonstrate initiative and sound decision-making when handling tasksRequirements:Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong sense of responsibility and accountabilityGood organizational and communication skillsAbility to work independently and as part of a teamStrong attention to detail and problem-solving abilitiesImmediate joiners are highly preferredSalary: To be discussed during the interview.If you are motivated, dependable, and ready to contribute to the success of a growing team, we encourage you to apply.Job Types: Full-time, Permanent

Big Rentals

<div>
 
 
 Company Description
 
 
 
 Big Rentals is a national platform that empowers independent trailer and equipment rental businesses. By offering tools to connect with customers, manage bookings, process payments, and optimize daily operations, Big Rentals simplifies business management. Created by experienced rental operators, the platform provides visibility and support for businesses at any stage, fostering growth in a competitive market. Big Rentals is purpose-built to help independent businesses thrive and adapt to changing industry demands.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time hybrid role for an Operations Assistant. The Operations Assistant will manage daily operational tasks, communicate with internal and external stakeholders, assist in improving workflows, and ensure top-level customer service. Additional responsibilities include supporting the execution of operational strategies and assisting in data management to optimize efficiency.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong skills in Operations and Operations Management
 </li>
 <li>
 Excellent Customer Service and Communication abilities
 </li>
 <li>
 Proficiency in Analytical Skills for evaluating processes and identifying improvements
 </li>
 <li>
 Ability to work independently, organize multiple tasks, and meet deadlines
 </li>
 <li>
 Experience in a remote operations role is a plus
 </li>
 <li>
 Bachelor's degree in Business, Operations, or a related field is preferred
 </li>
 </ul>
</div>

PACE Supply Corp.

<div>Overview:
<div>
PACE Supply is hiring an Operations Assistant for our Distribution Center in Stockton, CA. This role supports the DC by managing and coordinating projects from start to finish, ranging from customer-specific requests to larger branch-wide initiatives. The Operations Assistant works closely with all departments to ensure smooth HVAC operations, accurate and damage-free deliveries, and a high level of customer service. This position also plays a key role in promoting workplace safety, including becoming a certified Master Forklift Trainer to help improve forklift safety within the DC and at other branches as needed.</div><div> 
</div><div>Schedule: 
Monday&ndash;Friday, starting at 8:00 AM 
Daily overtime available</div><div></div><div> 
Why Join Us: 
This is a hands-on role with room to grow! You'll be part of a supportive team that values hard work and cross-functional skills. If you're ready to take on a challenge and be a key player in a vital part of our operation, apply today!</div>
Responsibilities:
<div>
Project Management</div><ul><li><div>
Develop and execute projects assigned by the DC Leadership Team, managing all phases from planning through tracking and measuring results.</div></li><li><div>
Partner with departments and branch locations outside of the Distribution Center as needed to successfully complete projects.</div></li></ul><div>
Distribution Center Operational Support</div><ul><li><div>
Provide hands-on support to DC departments to ensure a high level of customer service.</div></li><li><div>
Perform advanced departmental functions to maintain operational efficiency, even in the absence of key personnel.</div></li><li><div>
Maintain working knowledge and proficiency across all DC departments, including Inventory Control, Pipe, Shipping, Receiving, and others.</div></li></ul><div>
HVAC Operations</div><ul><li><div>
Oversee the processing of all HVAC equipment, including receiving, repairs, picking, and loading.</div></li><li><div>
Manage all HVAC OBS orders, including will-call and customer and branch deliveries using HVAC loop trucks.</div></li><li><div>
Manage the Will Call counter to ensure prompt, accurate service and a high level of customer satisfaction.</div></li></ul><div>
Safety Focused</div><ul><li><div>
Partner with DC Management to coordinate and support forklift training.</div></li><li><div>
Actively promote and maintain a safe work environment for all employees and visitors.</div></li></ul>
Qualifications:
<ul><li>High school diploma/GED or equivalent education.</li><li><div>
Minimum Two years of experience in a logistics or warehouse environment.</div></li><li><div>
Project management experience preferred.</div></li><li>
Preferred Bachelor&rsquo;s degree in Business Administration, Project Management, or a related field, or equivalent experience. Five or more years of experience in a logistics or warehouse environment, including leadership experience</li><li>
Excellent time management skills with a proven ability to meet deadlines.</li><li>
Strong verbal, written, and reading communication skills.</li><li>
Proficient in time management, consistently meeting responsibilities within designated time-frames.</li><li>
Collaborative mindset, fostering positive relationships with internal stakeholders and external interactions with customers and manufacturers.</li><li>
Basic math skills, including counting and performing computations up to four digits.</li><li>
Attention to detail and strong organizational skills.</li><li>
Basic computer skills, including keyboarding.</li><li>
Proficient in English, including reading, writing, and oral communication.</li><li>
Strong problem-solving abilities, considering all factors and recommending appropriate solutions.</li><li>
Adherence to workplace rules, methods, policies, and procedures.</li><li>
Ability to be trained and certified on various equipment (stand up, reach lift, order picker and more.)</li></ul><div>
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.</div>
Work Environment:
<div>
Pre-Employment Requirements</div><div>
As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:</div><div> 
Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment. PACE Supply will consider qualified applicants with a criminal history pursuant to California employment regulations.</div><div>
Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.</div><div>
Drug Test: A drug test will be administered to ensure a drug-free workplace.</div><div></div><div> 
Work Environment</div><div>
Physical Requirements:</div><ul><li>
The employee is frequently required to stand, walk, reach with hands and arms, and talk or hear.</li><li>
Ability to lift items that weigh up to 50 lbs. regularly. This includes carrying, dragging, and walking with materials, as well as using a hand-truck.</li><li>
Prolonged periods of standing or sitting at a desk and working on a computer.</li><li>
Specific vision abilities required for this job include distance vision, peripheral vision, and depth perception.</li></ul><div>
Environmental Conditions:</div><ul><li>
The employee is frequently exposed to moving mechanical parts and outside weather conditions.</li><li>
Occasionally, the employee may be exposed to high, precarious places and vibration.</li><li>
The noise level in the work environment is usually moderate.</li></ul><div></div><div> 
Benefit Snapshot:</div><div>
PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.</div><div></div><div> 
Relocation Benefits</div><div>
NO</div><div> 
Remote Availability</div><div>
NO</div><div></div><ul><li> 
Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the HR Department at (844)-393-7172.</li></ul></div>

Gillespie Precast

Gillespie Precast, LLC is a leading provider of utility infrastructure solutions for the water, energy, and communications markets. With three manufacturing facilities, a new plant opening in North Carolina, 100,000 lbs. of lifting capacity, and over 175 employees, Gillespie Precast delivers unbeatable service and top-quality products to our customers.We take pride in our strong employee retention, robust benefits package, and company values. We genuinely care about our employees and strive to make their lives better by aligning our mission of making customers&rsquo; lives easier while improving the lives of our team members.Position Summary: The Operations Assistant provides administrative and operational support to ensure the efficient day-to-day operation of the precast concrete plant. This role is responsible for supporting plant operations and scheduling, assisting with HR administrative functions, coordinating dispatch and delivery logistics, and managing vendor invoice approvals and documentation.Key Responsibilities: Operations &amp; Plant Administrative Support&middot; Assist the Plant Manager with production tracking, scheduling updates, and operational reports.&middot; Maintain production, shipping, and delivery records in spreadsheets or internal systems.&middot; Support communication between production, yard personnel, dispatch, and management.&middot; Help monitor finished goods inventory and assist with yard organization coordination.&middot; Maintain job files, delivery tickets, and operational documentation.HR Administrative Support&middot; Assist with new hire onboarding documentation, including employment forms and orientation scheduling.&middot; Maintain employee personnel files and HR documentation in compliance with company policies.&middot; Assist with timekeeping review and payroll preparation support.&middot; Coordinate employee training records, certifications, and safety documentation.&middot; Support HR with employee communications, policy distribution, and internal announcements.&middot; Assist with maintaining compliance records for safety, OSHA, and other regulatory requirements.Invoice &amp; Vendor Coordination&middot; Review and approve operational invoices (freight, trucking, materials, plant supplies) for accuracy and proper coding.&middot; Match invoices to purchase orders, delivery receipts, or service documentation.&middot; Route approved invoices to accounting for payment processing.&middot; Maintain records of vendor invoices and supporting documentation.&middot; Communicate with vendors regarding billing questions or discrepancies.Dispatch &amp; Logistics Coordination&middot; Coordinate daily delivery schedules for precast products with production, yard, and drivers.&middot; Serve as the primary point of contact for drivers regarding delivery instructions, routes, and jobsite requirements.&middot; Schedule and dispatch company trucks and third-party carriers to meet customer delivery deadlines.&middot; Monitor delivery status and proactively communicate delays or issues to customers, project managers, and internal teams.&middot; Prepare and distribute load sheets, delivery tickets, and shipping documentation.&middot; Maintain accurate dispatch logs and update delivery information in company systems.&middot; Coordinate with the production team to ensure products are ready for shipment according to scheduled delivery times.&middot; Track driver hours, equipment availability, and delivery capacity to optimize daily routes and loads.&middot; Assist with compliance documentation related to DOT requirements and driver records when applicable.&middot; Support yard and loading teams by communicating delivery priorities and schedule changes.Customer &amp; Vendor Communication&middot; Respond to customer inquiries regarding delivery schedules and logistics.&middot; Coordinate with trucking companies and vendors to ensure timely deliveries and services.&middot; Ensure delivery documentation is completed accurately and submitted as required.Qualifications:&middot; High school diploma or equivalent required; Associate&rsquo;s degree in Business Administration, Logistics, or related field preferred.&middot; 2&ndash;4 years of experience in operations support, dispatch, administrative support, or manufacturing environments preferred.&middot; Experience in construction materials, precast concrete, logistics, or trucking operations is a plus.&middot; Basic knowledge of HR administrative processes is preferred.&middot; Strong organizational, time management, and multitasking skills.&middot; Proficiency with Microsoft Excel, Word, and email systems.&middot; Ability to communicate effectively with drivers, production staff, vendors, and management.Skills &amp; Competencies:&middot; Highly organized and detail oriented.&middot; Able to manage multiple priorities in a fast-paced manufacturing environment.&middot; Serve as a key communication link between operations, drivers, vendors, and administrative staff.Work Environment:&middot; Combination of office and manufacturing floor environments.&middot; Frequent interaction with drivers, yard personnel, production staff, vendors and management.&middot; Regular plant exposure (PPE required).Company Benefits:&middot; Paid Time Off: vacation pay and sick pay&middot; Paid Holidays&middot; 401(k) Retirement Savings Plan &amp; Profit-Sharing Program&middot; Medical, Dental, &amp; Vision Insurance options with single &amp; family coverage&middot; Short-Term and Long-Term Disability&middot; Life InsuranceJob Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Elite OrthoSport Physical Therapy

Elite OrthoSport Physical Therapy is looking for an organized, detail oriented candidate to join the team as an Operations Assistant. This position requires someone who has excellent interpersonal skills, is very organized, tech-savvy, a problem solver, and has a great attention to detail.Duties may include:<ul><li>Assist in identifying opportunities for process improvements to enhance operational efficiency and participant satisfaction.</li><li>Contribute to the development and implementation of standard operating procedures</li><li>Day to Day Administrative Tasks</li><li>Inventory &amp; Ordering</li><li>Monitoring and handling Equipment Maintenance requests</li><li>Communicating without Outside Vendors</li><li>Assist in the preparation of reports and other documents for internal use.</li></ul>Qualifications<ul><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Ability to work independently and as part of a team.</li></ul>We are a dynamic growing team with an outstanding reputation. Looking for those that have strong work ethic, a positive attitude, and the ability to multi-task in a detail oriented environment.Applicants must be motivated, personable, have excellent communication skills and phone etiquette.Shifts are Monday &ndash; Friday. Please email resume and cover letter in response to this posting. Please no phone calls or visitors!Job Type: Full-timePay: $23.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Schedule:<ul><li>8 hour shift</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li><li>Computer skills: 1 year (Preferred)</li></ul>Work Location: In person

Minds In Motion ABA Therapy Center, LLC

The Operations Assistant is the heartbeat of our ABA clinic, ensuring seamless daily logistics for our families and staff. This role manages the entire &quot;lifecycle&quot; of clinic operations&mdash;from the first waitlist inquiry to daily staff scheduling and clinical record-keeping.Important: Readiness &amp; Availability Because we provide 1-on-1 care, the clinic&rsquo;s success depends on solving scheduling puzzles before the doors even open. This role requires a &quot;morning-ready&quot; mindset:<ul><li>Morning Coordination (Remote): From 7:15 a.m. to 8:00 a.m., you will monitor the scheduling phone/chat to handle last-minute staff or client call-outs. While actual work usually takes 30 minutes or less, you must be available during this window to arrange coverage and notify families.</li><li>On-Site Hours: Following morning coordination, you will be on-site at the center from 9:30 a.m. to 5:15 p.m. (including a 30-minute lunch break).</li><li>Daytime Monitoring: While call-outs after 8:00 a.m. are rare, you are expected to keep notifications on throughout the day to respond to urgent schedule shifts.</li></ul>Key Responsibilities1. Scheduling &amp; Coverage Logistics <ul><li>Daily Maintenance: Manage the Weekly Schedule spreadsheet and Rethink software; process real-time cancellations and re-scheduling.</li><li>Coverage Management: Proactively identify and resolve staffing gaps; monitor time-off requests to ensure the clinic remains appropriately staffed.</li><li>Communication: Serve as the first responder for schedule changes, promptly notifying parents and staff via phone, email, or chat.</li><li>Forecasting: Meet bi-weekly with Leadership to review cancellation trends and forecast future staffing needs.</li><li>External Coordination: Act as the primary point of contact for external providers regarding daily schedule coordination and adjustments.</li></ul>2. Intake &amp; Waitlist Coordination<ul><li>Lead Management: Respond to inquiries, maintain the Waitlist document, and schedule facility tours for prospective families.</li><li>Relationship Nurturing: Conduct weekly touchpoints with waitlisted families to keep them engaged.</li><li>Benefit Coordination: Facilitate the Verification of Benefits (VOB) between our Biller and caregivers; answer basic parent questions regarding the process.</li><li>Intake Scheduling: Once benefits are verified, schedule the formal intake (2-week lead time) and request initial authorizations from the biller.</li></ul>3. Compliance &amp; Clinical Administration<ul><li>Signature Tracking: Collect and digitally file parent signatures during daily pick-up.</li><li>Document Management: Manage the flow of Behavior Intervention Plans (BIPs) and Treatment Plans via DocuSign; maintain organized digital and physical files.</li><li>Incident Tracking: Process incident reports; immediately escalate staff-related injuries to Management.</li><li>Medication Safety: Oversee the medication management log to ensure 100% compliance and safety.</li></ul>4. Front-of-House &amp; Clinic Operations<ul><li>Reception: Manage door access, answer all incoming calls, and direct complex inquiries to leadership.</li><li>Daily Logistics: Lead the carline and pick-up process; maintain the &quot;Authorized to Pick Up&quot; tracker with valid IDs.</li><li>Clinic Culture: Manage inventory, organize staff &quot;Shout Outs,&quot; and collaborate with Lead RBTs to decorate for holidays and seasonal events.</li><li>Housekeeping: Maintain a clean, professional, and welcoming administrative environment.</li></ul>5. Attendance &amp; Accountability<ul><li>Tracking: Monitor BTs/RBTs tardiness and absences; alert management if a staff member exceeds occurrence thresholds.</li><li>Collaboration: Work closely with the Compliance Officer on permanent schedule changes for new hires or clients.</li><li>Flexibility: Adapt to the shifting needs of the clinic, supporting various administrative functions as assigned.</li></ul>Qualifications<ul><li>2+ years of experience in an executive assistant, operations assistant, project coordinator, or similar role preferred</li><li>Strong organizational skills with the ability to manage multiple priorities simultaneously</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and strong follow-through</li><li>Comfortable working in a fast-paced, changing environment</li><li>Proactive, resourceful, and able to anticipate needs</li><li>Professional demeanor and ability to handle sensitive or confidential information</li><li>Proficiency in Google Workspace, including Gmail, Google Docs, Google Sheets, etc.</li></ul>Pay: $18.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Application Question(s):<ul><li>This role requires being &quot;on call&quot; remotely from 7:15 a.m. &ndash; 8:00 a.m. to manage morning staffing changes, followed by on-site hours of 9:30 a.m. &ndash; 5:15 p.m. Are you able to consistently commit to this specific split schedule?</li></ul>Experience:<ul><li>healthcare scheduling: 1 year (Preferred)</li></ul>Work Location: In person

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10000 operations assistant jobs Near Me

Operations Assistant

Operations Assistant

Operations Assistant

Operations Assistant

Operations Assistant

Operations Assistant

Operations Assistant