operations assistant

<p><b>Job Overview</b></p><p>The Operations Assistant provides administrative, facility, and training support to ensure smooth day-to-day operations of the business. This is a contract position and weekly hours will vary; this role will begin at 40 - 80 hours per month. This role requires flexibility and willingness to assist in many aspects of daily operations. No two days are exactly alike.</p><p><b>Responsibilities:</b></p><p><b>Administrative Support</b></p><p>- Accurate data entry</p><p>- Assist with class logistics and class preparation</p><p>- Strong computer literacy with excellent typing, proofreading, and data entry skills are required</p><p>- Maintain inventory of training materials</p><p><b>Training and Operations Support</b></p><p>- Set up and break down training areas and testing courses</p><p>- Assist exam proctors as directed</p><p>- Perform errands and miscellaneous operational tasks</p><p><b>Facility Maintenance</b></p><p>- Perform routine light cleaning of offices classrooms, and common areas</p><p>- Empty trash, vacuum, dust, and sanitize surfaces</p><p>- Keep the facility organized, presentable, and ready for classes and visitors</p><p><b>Physical Requirements</b></p><p>- Ability to stand and walk for extended periods</p><p>- Ability to frequently lift and carry up to 50 pounds</p><p>- Ability to push, pull, bend, kneel, squat, and climb stairs</p><p>- Ability to work indoors and outdoors in varying weather conditions</p><p>- Ability to safely set up, move, and organize training equipment and testing materials</p><p><b>About GCI </b></p><p>At GCI, we are dedicated to offering top-notch educational experiences within the load-handling industry. GCI provides qualifications, evaluations, inspections, and NCCCO certifications for Mobile Crane, Overhead Crane, Rigger Level I, Rigger Level II, Signalperson, Crane Inspector, and Lift Director, among others.</p><p>We value professionalism, teamwork, integrity, and a willingness to serve wherever needed. Every member of our team plays an important role in creating a positive experience for our students and supporting our mission of strengthening the trades.</p><p>Pay: $16.00 - $25.00 per hour</p><p>Work Location: In person</p>

Operations Assistant

Martin Brower

<div><div><b>Join Our Team!</b></div><div></div><div><b><br>
Schedule: Wednesday to Saturday from 6:00am to 4:30pm</b></div><div></div><div><b><br>
Position Responsibilities:</b></div><ul><li>
The Receiving Operations Assistant performs general administrative tasks, including processing orders, producing and reconciling shipping, delivery, and service performance tracking</li><li>
Provide confidential administrative support to leadership, general clerical duties, and collect and prepare information for various operational reports</li><li>
Operations Assistants are responsible for interacting with internal and external customers as well as collaborating with multiple teams</li><li>
Other duties as assigned</li></ul><div><b><br>
Required Education and Experience:</b></div><ul><li>
High School Diploma or General Education Degree with 0 to 2 years of related experience</li></ul></div>

Receiving Operations Assistant

Tutu School Austin

<p><b>Studio Operations AssistantPart-Time | Monday&ndash;Friday | 6 Hours/Day | Starting at $18/hour</b></p><p><b>Austin, TX (Travel between our North &amp; South Studio Locations)</b></p><p><b>Are you the kind of person who gets way too excited about color-coded spreadsheets, organized Google Drives, and crossing things off a to-do list?</b></p><p>Do you love being the person who keeps everything (and everyone) on track? Are you energized by a job where every day looks a little different?</p><p>If so...keep reading.</p><p>We're looking for a <b>Studio Operations Assistant</b>&mdash;someone who loves organization, communication, and helping a growing business run smoothly behind the scenes.</p><p>This isn't your typical desk job. One hour you might be organizing digital files, the next you're helping a family at the front desk, making a studio supply run, or working with the owner to prepare for an upcoming event. If you enjoy variety, staying busy, and making order out of chaos, you'll probably love this role.</p><p><b>What You'll Be Doing</b></p><p>No two days are exactly alike, but your responsibilities may include:</p><ul><li>Providing exceptional customer service via email, phone, social media, and in person</li><li>Managing and organizing email inboxes and digital files</li><li>Keeping business templates, information packets, operations manuals, and Google Drive organized and up to date</li><li>Maintaining spreadsheets and tracking important business information</li><li>Tracking student enrollments and studio inventory</li><li>Helping manage the owner's running task list and priorities</li><li>Assisting with long-term planning, scheduling, and studio projects</li><li>Running errands between our North and South Austin locations</li><li>Light studio cleaning and helping keep our spaces welcoming and organized</li><li>Jumping in wherever needed to help the business succeed</li></ul><p><b>Who We're Looking For</b></p><p>We're much more interested in <b>who you are</b> than what's on your r&eacute;sum&eacute;.</p><p>Our ideal person is:</p><ul><li>Extremely organized (especially digitally)</li><li>An excellent written communicator with strong grammar</li><li>Comfortable communicating by email, phone, text, social media, and in person</li><li>Self-motivated and able to work independently</li><li>Proactive&mdash;you keep people informed instead of waiting to be asked</li><li>Detail-oriented and able to catch the little things</li><li>Able to shift priorities quickly when the day changes</li><li>High-energy and enjoys staying busy</li><li>A true &quot;Jack/Jill of All Trades&quot; who loves wearing lots of hats</li><li>Reliable, dependable, and takes ownership of their work</li></ul><p><b>Requirements</b></p><ul><li>Open weekday availability (Monday&ndash;Friday)</li><li>Available to work approximately <b>6 hours per day</b></li><li>Reliable transportation</li><li>Comfortable traveling between our North and South Austin studio locations</li><li>Available for occasional errands during the workday</li><li>Willing to help with occasional weekend events throughout the year</li><li>Moderately tech savvy</li></ul><p><b>Nice (But Not Required!)</b></p><p>We'd love it if you also have an interest in:</p><ul><li>Dance or the performing arts</li><li>Working with young children</li><li>Graphic design or visual organization</li><li>Event planning</li><li>Small business operations</li><li>Experience as a personal assistant or executive assistant</li></ul><p><b>Experience?</b></p><p>Honestly...it's not the most important thing.</p><p>We're absolutely willing to hire someone with little professional experience if they're the right personality fit. We can teach systems and processes&mdash;we can't teach organization, initiative, or a great attitude.</p><p><b>Growth Opportunity</b></p><p>This position starts as a <b>part-time role at $18/hour</b>, with the opportunity to grow into a full-time position as our studio continues to expand.</p><p><b>What Success Looks Like</b></p><p>At the end of each day, our studio owner should feel more organized, our families should feel well taken care of, and our studio should run more smoothly because you were here. You'll be the person who keeps details from slipping through the cracks, keeps projects moving forward, and helps turn big ideas into organized action.</p><p><b>How to Apply</b></p><p>Please submit your r&eacute;sum&eacute; <b>along with a cover letter</b> telling us why you think you'd be a great fit for this position.</p><p>We're especially interested in hearing:</p><ul><li>Why organization comes naturally to you</li><li>A time you helped keep a project or team organized</li><li>Why you think you'd enjoy supporting a small business owner in a fast-paced environment</li></ul><p>We can't wait to meet the person who loves organized chaos as much as we do!</p><p>Pay: $18.00 - $20.00 per hour</p><p>Work Location: Hybrid remote in Austin, TX 78757</p>

Studio Operations Assistant

Pugsley Court Agents

<p>Legal Administration &amp; Operations Assistant (Part-Time, Remote)</p><p><b>Company:</b> Pugsley Court Agents<br/><b>Job Type:</b> Part-time<br/><b>Location:</b> Fully Remote<br/><b>Hours:</b> Flexible, approximately <b>20-30 hours per week</b><br/><b>Compensation:</b> <b>$25 per confirmed case OR $50 per day (whichever is greater)</b><br/><b>Start:</b> Immediate (probationary period applies)</p><p>About Us</p><p>Pugsley Court Agents is one of the <b>fastest-growing legal support companies</b>, providing end-to-end process serving and litigation support services. We work with law firms, government clients, and self-represented litigants, and we are <b>actively expanding operations into multiple countries</b>.</p><p>We are building systems, not just filling roles &mdash; and we are looking for someone who wants to grow with the company.</p><p>The Role</p><p>We are hiring a <b>Legal Administration &amp; Operations Assistant</b> to support the day-to-day coordination of files, clients, and process servers across multiple jurisdictions.</p><p>This is a <b>remote, operations-heavy role</b> suited for someone who is organized, proactive, and comfortable working independently in a fast-moving legal environment.</p><p>Key Responsibilities</p><p><b>Client &amp; File Management</b></p><ul><li>Managing intake of new files from law firms and individual clients</li><li>Communicating professionally with lawyers, legal staff, and self-represented litigants</li><li>Tracking deadlines, service timelines, and follow-ups</li><li>Providing clear updates on service progress (without providing legal advice)</li></ul><p><b>Process Server Coordination</b></p><ul><li>Assigning files to process servers</li><li>Coordinating service activity across multiple jurisdictions</li><li>Tracking service attempts and outcomes</li><li>Reviewing affidavits of service for completeness and accuracy</li><li>Following up on missing, delayed, or corrected affidavits</li></ul><p><b>Document &amp; Case Handling</b></p><ul><li>Reviewing court documents for service readiness</li><li>Organizing and uploading documents into internal systems</li><li>Ensuring jurisdiction-specific service requirements are met</li><li>Delivering completed affidavits and results to clients</li></ul><p><b>Billing &amp; Administrative Support</b></p><ul><li>Preparing and issuing invoices</li><li>Tracking confirmed cases and payments</li><li>Communicating with clients regarding billing questions</li><li>Supporting internal reporting and file organization</li></ul><p>Authority &amp; Growth</p><ul><li>This role <b>will grow into independent decision-making</b>, including:</li><li>Quoting and confirming pricing</li><li>Approving additional service attempts or fees</li><li>Handling client issues directly</li><li>Strong performance may lead to <b>expanded responsibilities and leadership opportunities</b> as the company scales</li></ul><p>Ideal Candidate</p><p><b>Preferred background (not mandatory):</b></p><ul><li>Legal administration or law firm environment</li><li>Process serving or litigation support</li><li>Legal studies, paralegal, or similar education</li></ul><p><b>Key skills we value:</b></p><ul><li>Strong problem-solving ability</li><li>Clear, professional client communication</li><li>Excellent file management and organization</li><li>Ability to work independently and manage competing priorities</li><li>Comfort operating in a remote environment</li></ul><p>This Role Is a Good Fit If You:</p><ul><li>Work well without constant oversight</li><li>Take ownership of files and outcomes</li><li>Are interested in helping grow a legal services company</li><li>Are comfortable making decisions and improving processes over time</li></ul><p><b>This role is not ideal if you require constant supervision or prefer highly structured, repetitive work.</b></p><p>Compensation &amp; Structure</p><ul><li><b>$50 per day OR $25 per confirmed case (whichever is greater)</b></li><li>Part-time, flexible hours</li><li>Fully remote</li><li><b>Probationary period applies</b> (details discussed during onboarding)</li></ul><p>How to Apply</p><p>Apply through Indeed with:</p><ul><li>Your resume</li><li>A short note explaining your interest in legal operations and working in a growing company</li></ul><p>Job Type: Part-time</p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Remote</p>

Legal Administrative and Operations Assistant

Visiting Angels

<div><div><div><b>Benefits:</b></div>
<ul><li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Vision insurance</li>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
</ul></div><div><div><b>OVERVIEW &amp; JOB SUMMARY</b><br>
The Operations assistant reports to the Caregiver Manager and the primary responsibilities are to assist the Care Staff Coordinator with the duties of screening, interviewing, scheduling and ultimately on-boarding applicants. Further responsibilities may include but are not limited to assisting the rest of the Operations department with clerical, administrative and record keeping tasks and to assist the Caregiver Manager as directed. The Operations assistant will play an integral role in in the company&rsquo;s efforts of upholding the Mission Statement of Cassiel, Inc. DBA Visiting Angels, which states, &ldquo;We provide a profoundly remarkable experience&rdquo;.
<br>
<b>DUTIES AND RESPONSIBILITIES</b><br>
Interview Coordination &bull; Manage incoming applicants from various sources, screen out or approve on a case by case basis &bull; Conduct phone screenings with applicants to determine skills, experience, availability, etc &bull; Coordinate with Care Staff Coordinator to schedule applicants for in person interviews &bull; Follow up with applicants as needed regarding the status of their application (i.e. approved, denied, etc) &bull; Keep notes in WellSky and Paradox regarding applicants experience, status on the hiring process, documents needed, etc &bull; Manage phone screen and interview calendar to assure all commitments are met &bull; Send reminder messages to applicants for their scheduled interview or class Hiring &bull; Ensure that all applicants are 100% document ready prior to orientation &bull; Run background checks for all applicants converted to hires &bull; Complete employment verification for all applicants converted to hires &bull; Participate in the in person interview process as needed &bull; Assist with new hire on-boarding as needed &bull; Post Job ads on Indeed and other websites &bull; Interviewing Candidates to apply on job sites<br>
<b>ORIENTATION SUPPORT</b><br>
&bull; Prepare training room for orientation prior to new hire arrivals &bull; Prepare all new hire training materials prior to new hire arrivals &bull; Assist with gathering, placing and picking up lunch orders for new hires &bull; Run Weekly Operations Reports &bull; Coordinate and run job fairs On-going Operations Support<br>
Assist with ensuring on-going compliance records are up to date (annual training, background checks, etc) Administrative &bull; Assist and manage caregiver records as directed by the Caregiver Manager &bull; Participate in organizing Caregiver meetings &bull; Provide support for other ofﬁce functions such as phone answering<br>
<b>QUALIFICATIONS</b><br>
&bull; 2 years experience in healthcare or business ofﬁce &bull; Able to demonstrate quality writing skills &bull; Effective time management &bull; Adaptive to change &bull; Able to work proﬁciently with technology &bull; Associate&rsquo;s Degree or post high school education preferred &bull; Demonstrates a positive, service-first mindset. Actively fosters a positive team culture, supports coworkers, and shows genuine care for caregivers, clients and families</div></div></div>

Operations Assistant In Home Care

Rochester Regional Health

<div><p><b>Summary
</b><br>
The administrative role supports the operational activity of the department. Provides clerical/receptionist support duties for department and leadership.</p><p></p><p><b>
Job Title</b>: Operations Assistant
</p><p><b>Department: </b>Rochester General Hospital
</p><p><b>Location</b>: 1425 Portland Avenue Suite 190 Rochester, NY 14621</p><p><b>
Hours Per Week</b>: 20, Part-time</p><p><b>
Schedule</b>: Days/Evenings/Nights
</p><p></p><p><b>Required Qualifications</b></p><ul><li><p>
Demonstrated computer proficiency, including experience with Microsoft Office applications (Excel, PowerPoint, and Word).</p></li><li><p>
Demonstrated effective verbal and written communication skills.</p></li><li><p>
Ability to work independently and collaboratively within a team environment.</p></li><li><p>
Strong organizational, time management, and multitasking skills.</p></li><li><p>
Ability to adapt to a fast-paced and changing work environment.</p></li></ul><p></p><p><b>
Preferred Qualifications</b></p><ul><li><p>
Associate degree.</p></li><li><p>
Knowledge of medical terminology.</p></li><li><p>
Three to five years of clerical or administrative experience in a healthcare setting.</p></li><li><p>
Experience with scheduling and payroll processes.</p></li><li><p>
Experience using healthcare and workforce management systems, including Kronos, ANSOS (Nursing only), u.Net, GroupWise, Internet, and Intranet applications.</p></li></ul><p></p><p><b>
Responsibilities</b></p><ul><li><p>
Demonstrate proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Rochester Regional Health systems, including Kronos, Workday, Qlik, and other department-related software. Provide support and guidance to staff on system utilization as needed.</p></li><li><p>
Manage payroll and timekeeping functions, including Kronos entries, edits, report generation, and routine payroll processes. Maintain knowledge of organizational payroll policies and practices and assist with attendance monitoring and related communications under the direction of departmental leadership.</p></li><li><p>
Provide comprehensive administrative support to departmental leadership, including calendar and meeting management, correspondence, file maintenance, report preparation, data analysis, and meeting minute documentation.</p></li><li><p>
Generate, maintain, and distribute operational, staffing, budget, FTE, dashboard, and other departmental reports using appropriate reporting tools and formats.</p></li><li><p>
Coordinate recruitment and onboarding activities in partnership with departmental leadership and Human Resources, including interview scheduling, candidate communications, new hire processing, and maintenance of orientation and welcome materials.</p></li><li><p>
Maintain and update departmental policies, procedures, job descriptions, orientation manuals, and other operational documentation to ensure accuracy and compliance.</p></li><li><p>
Assist with staffing and scheduling activities, including management of PTO, vacation, holiday calendars, and workforce scheduling processes as applicable.</p></li><li><p>
Perform additional administrative and operational duties as assigned within the scope of the role.</p></li></ul><p></p><p><b>
EDUCATION:</b></p><p></p><p><b>
LICENSES / </b><b>CERTIFICATIONS:</b></p><p></p><p><b>
PHYSICAL REQUIREMENTS:</b></p>
S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.<p></p><p><b>
For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.</b><b>
</b></p><p></p><p><b>Any physical requirements reported by a prospective employee and/or employee&rsquo;s physician or delegate will be considered for accommodations.
</b></p><p></p><p><b>PAY RANGE:</b></p>
$19.00 - $25.00<p></p><div><div><div><div><div><div><div><p><b>
CITY:</b></p></div></div></div></div></div></div></div>
Rochester<p></p><div><div><div><div><div><div><div><p><b>
POSTAL CODE:</b></p></div></div></div></div></div></div></div>
14621<p></p><p><b><i>
The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.</i></b></p><p></p><p><b>
Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.</b></p></div>

Operations Assistant (Part-time, Variable)

West Virginia Department of Transportation

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$40,444.14 - $57,244.10 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Traffic Division, 1900 Kanawha Blvd, East, Bldg 5, Charleston, WV</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Full-Time Permanent</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>DOT27TF007A
</div></div></div></div><div><div><div><div><b>Division</b></div>
</div><div><div>West Virginia Department of Transportation</div>
</div></div><div><div><div><b>District/Subdivision</b></div>
</div><div><div>Traffic Engineering Division</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>07/30/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>8/5/2026 11:59 PM Eastern</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Nature of Work</b></h2></div>
<p></p><div><p><b>**Disclaimer-this position will be considered classified-exempt and &ldquo;at will.&rdquo;</b></p><p>
The Transportation Business Operations Assistant 2 performs administrative work in providing support services such as fiscal, personnel, payroll, or procurement. Under the supervision of the Financial Manager, this position assists the Invoice and P-card Coordination Lead with financial operations. This role manages a high volume of travel reimbursements and p-card reconciliations for multiple cardholders and serves as the primary point of contact for out-of-state travel requests. This position provides essential financial support by processing invoices, tracking utility payments, and managing Agency Delivery Orders/Agency Purchase Orders (ADOs/APOs) in reference to P-card transactions, as well as providing backup support for regular invoice payments. Proficiency in Microsoft Word and Excel is a plus; experience with WV Oasis is preferred. Performs related duties as required.</p>
Pay Grade 11<br>
T0098N</div><p></p>
<div><h2 class="jobSectionHeader"><b>Typical Duties and Responsibilities</b></h2></div>
<p></p><div><ul><li>Confers with inter- and intra-agency personnel to transact business, gather or discuss information.</li><li>May be in a position with public or federal government contact.</li><li>Conducts performance surveys and reviews agency methods of operation; devises flowcharts and graphs; may conduct cost analysis studies.</li><li>Gathers and compiles information for state records, writes reports, balances tally sheets, and monitors inventories, purchases, and sales.</li><li>Updates records and contacts employees to gather information.</li><li>Represents the agency in the area of assignment in both internal and external meetings.</li><li>Maintains files of information in hard copy or electronic format.</li><li>Runs reports for regular or intermittent review.</li><li>Determines the need for changes in procedures, guidelines, and formats; devises a solution; monitors the success of solutions by devising quantitative/qualitative measures to document the improvement of services.</li><li>Writes manuals in the area of assignment, clarifying the wording to accurately describe new procedures and processes.</li><li>Specific rules, regulations, and procedures that typically involve a complete segment of an assignment or project of broader scope.</li><li>Travel may be required; therefore, a valid driver&rsquo;s license is required.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Skills and Knowledge</b></h2></div>
<p></p><div><ul><li>Knowledge of regulations, processes, and procedures in the area of assignment.</li><li>Knowledge of office practices and procedures.</li><li>Knowledge of state and federal laws and regulations related to the area of assignment.</li><li>Ability to collect and compile accurate information.</li><li>Ability to conceptualize the nature of service difficulties and devise appropriate work methods, tools, and configurations to correct the problem.</li><li>Ability to prepare flowcharts, graphs, and status reports.</li><li>Ability to communicate effectively, both verbally and in writing.</li><li>Ability to perform basic arithmetic.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Requirements</b></h2></div>
<p></p><div><p><b>REQUIRED TRAINING/EDUCATION</b></p><ul><li>
High school diploma or equivalent.</li></ul><p><b>
REQUIRED EXPERIENCE</b></p><ul><li>
Three (3) years of full-time or equivalent part-time paid experience providing advanced clerical duties and/or administrative services in accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.</li><li><p>
Substitution: Successful completion of coursework from a regionally accredited college or university, related business school, or vocational training may be substituted for the required experience through an established formula.</p></li></ul></div></div></div><p></p>

Transportation Business Operations Assistant 2 - Kanawha County

Search 9558+ Operations assistant jobs near you this August. New roles added regularly across leading industries. Apply today.