operations associate

Sparx

<div>
 
 
 Operations Associate&nbsp;
 
 
 
 
 
 
 
 In Office (New York City, NY)
 
 
 
 
 Full-time
 
 
 
 
 $65,000 &ndash; $75,000 / yr
 
 
 
 usesparx.com
 
 
 
 
 
 
 Company Overview:
 
 
 
 
 Sparx is the Risk Operating System (RiskOS) for value-based care, backed by Thrive Capital and Drive Capital. We are already working with over 25% of Accountable Care Organizations in MSSP, REACH, and KCC. Collectively, our customers provide care for one in every ten Medicare beneficiaries. We are building a high-impact team to transform value-based care through our industry-leading, integrated data and actuarial software platform.
 
 
 
 
 
 
 
 Role Overview
 
 
 
 
 The Operations Associate is a highly organized, execution-focused role responsible for supporting day-to-day operational workflows and client coordination across Sparx&rsquo;s customer base. This individual will work closely with leadership to ensure operational efficiency across client relationships, insurance partners, renewals, internal processes, and financial administration. The role requires exceptional organization and attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Account Management and Renewals&nbsp;
 
 
 <ul>
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 Support day-to-day coordination with Sparx clients and partners, ensuring timely responses and follow-ups.
 
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 Track client deliverables, communications, and deadlines to ensure smooth execution across accounts.
 
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 Assist with managing renewal timelines, coordinating required documentation, and preparing materials for renewal processes.
 
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 Maintain organized client records and documentation to support ongoing account management and retention.
 
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 </ul>
 
 
 
 
 
 Financial Operations and Accounting Coordination
 
 
 <ul>
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 Support financial workflows including invoicing, accounts receivable, accounts payable, and reconciliation processes.
 
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 Prepare and track invoices and coordinate with clients on payments.&nbsp;
 
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 Assist with month-end close processes and maintain accurate internal financial documentation.
 
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 </ul>
 
 
 
 
 
 Operational and Administrative Support
 
 
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 Support day-to-day operational workflows across the organization.
 
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 Coordinate internal meetings, client calls, travel logistics, and executive scheduling as needed.
 
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 Identify opportunities to improve operational processes and drive efficiency across Sparx workflows.
 
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 Provide general operational support across client management, internal projects, and company initiatives.
 
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree required.
 
 </li>
 <li>
 
 1-2 years of experience in operations, business coordination, consulting, finance, or client-facing roles is a plus.&nbsp;
 
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 <li>
 
 Exceptional organization and attention to detail, with the ability to manage multiple workflows simultaneously.
 
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 Strong written and verbal communication skills and a professional, client-facing communication style.
 
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 Proactive, resourceful, and comfortable taking ownership of tasks and driving them to completion.
 
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 Ability to operate in a fast-paced environment while maintaining accuracy and accountability.
 
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 Strong problem-solving skills and intellectual curiosity.
 
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 Proficiency in Excel, Google Workspace, and general business productivity tools.
 
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 </ul>
 
 
 
 
 
 Compensation and Benefits
 
 
 
 
 Salary:
 
 
 
 
 $65K-$75K base + performance bonus and meaningful growth opportunities.
 
 
 
 
 Benefits:
 
 
 
 
 Comprehensive health insurance, 401(k) plan with match, and paid time off.
 
 
</div>

Operations Associate

Apex Analytics

Operations AssociateApex Analytics, an energy consulting firm based in Boulder, Colorado, is looking for an Operations Associate to help us manage the operations and administration of our 16-person consulting team. Our research supports energy efficiency policy, program planning and evaluation for utilities and public agencies. Our clients are located throughout the U.S. and consider us dedicated partners producing extremely high-quality work. As a small team, we value initiative, responsiveness, and strong organizational systems that allow our consultants to focus on delivering exceptional results. Working in the clean energy space, we also believe that work should provide an opportunity to do &quot;good&quot; and do &quot;well&quot; at the same time.We are seeking a highly organized and proactive Operations Associate to serve as a central hub for HR coordination, internal operations, and administrative support.Location: Remote (Boulder, Colorado preferred) Type: Starting Part-Time (50%), eventual option for Full-Time Reports to: Director of Operations and company officersPosition OverviewThe Operations Associate plays a critical role in ensuring smooth day-to-day business operations. This individual will serve as the internal point of contact for HR administration, benefits coordination, insurance tracking, contracts management, and general operational support.This is an ideal role for someone who thrives in a fast-paced, small-team environment, enjoys juggling multiple responsibilities, and takes pride in keeping systems organized and running efficiently.Core ResponsibilitiesHR &amp; People Operations<ul><li>Lead onboarding and offboarding processes for staff</li><li>Serve as primary point of contact with our Professional Employer Organization (PEO)</li><li>Assist staff with benefits-related questions (PTO, sick time, health insurance, etc.)</li><li>Support documentation and compliance related to employee records</li></ul>Administrative &amp; Operational Management<ul><li>Maintain company computer inventory; coordinate replacements and equipment disposal</li><li>Track liability and other business insurance policies and renewal timelines</li><li>Manage state business registrations and filings</li><li>Coordinate holiday gifts for staff and clients</li><li>Assist with planning and logistics for company work retreats</li></ul>Contracts &amp; Compliance Support<ul><li>Support contract and subcontract execution, tracking, and organization</li><li>Maintain organized documentation and renewal tracking systems</li></ul>Proposal &amp; Business Development Support<ul><li>Maintain company presence on RFP and procurement platforms (e.g., Ariba, Power Advocate)</li><li>Manage platform usernames, logins, and submission access</li><li>Assist with proposal management tasks, including assembling resumes and supporting submission materials</li></ul>Required Qualifications<ul><li>Strong proficiency in Microsoft Excel and Word</li><li>Excellent written and verbal communication skills</li><li>Demonstrated ability to manage multiple priorities and stay highly organized</li><li>Ability to work effectively with a remote team and respond to diverse requests</li><li>High attention to detail and strong follow-through</li></ul>Preferred Qualifications (Optional)<ul><li>Bachelor's degree</li><li>Experience managing operations in small-business environment</li><li>Experience working with a PEO or in HR administration</li><li>Experience doing light bookkeeping</li></ul>What We&rsquo;re Looking For<ul><li>A proactive self-starter who identifies needs and takes initiative</li><li>A dependable team player who thrives in a collaborative environment</li><li>Someone who takes ownership and follows through on tasks to completion</li></ul>Why Join Us<ul><li>Meaningful role with visibility across the entire organization</li><li>Opportunity to build and improve operational systems</li><li>Collaborative, mission-driven team environment</li><li>Flexible and remote-friendly work structure</li></ul>This position starts as half-time (20hrs/week), with a salary between $35,000 to $45,000 depending on experience; note position may have opportunity to develop into a possible full-time position.Please send cover letter, resume, and salary requirements to: careers@apexanalyticsllc.comPay: $35,000.00 - $45,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: Remote

Ninja 🥷🏽 نينجا

<div>
 
 Operations Associate at Ninja
 
 
 
 We are seeking a detail-oriented and proactive
 
 Operations Associate
 
 to join our growing team at Ninja. In this role, The Operations Associate is responsible for strengthening operational standards across store locations by identifying and closing operational gaps through structured analysis, and ensuring physical manpower on the ground is accurately aligned with planned workforce allocations. This role acts as a critical link between operational planning and execution, supporting the Operations in driving consistency, compliance, and efficiency across all store sites.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Perform structured gap assessments across stores by comparing actual operational performance against defined SOPs and KPI benchmarks
 </li>
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 Identify recurring failure points in workflows such as picking accuracy, order cycle time, stock replenishment delays, or shrinkage and document root causes
 </li>
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 Prepare gap analysis reports for Operations Management review
 </li>
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 Track corrective action implementation and measure improvement against baseline metrics
 </li>
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 Support quality audit findings by bridging the gap between audit observations and actionable process fixes
 </li>
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 Conduct regular physical headcount checks across store locations to verify that actual on ground manpower matches approved workforce plans and scheduled shifts
 </li>
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 Flag and escalate manpower mismatches to the Operations Manager with supporting evidence and recommended corrective actions
 </li>
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 Assist in verifying manpower deployment during high demand periods such as Ramadan or promotional campaigns
 
 
 
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 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent in business administration, logistics, or related field preferred
 </li>
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 1-3 years of experience in operations or related roles
 </li>
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 Strong analytical and problem-solving skills
 </li>
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 Excellent communication and interpersonal skills
 </li>
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 Proficient in MS Office (Power BI, Excel, etc.) Suite and experience with operational software tools
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 Ability to multitask and work efficiently in a fast-paced environment
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 Detail-oriented with a commitment to accuracy and quality
 </li>
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 Team player with ability to collaborate across departments
 </li>
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 Saudi National Only
 </li>
 </ul>
</div>

The Restaurant Store

<div><h2 class="jobSectionHeader">Job Summary</h2>
The Operations Associate with The Restaurant Store is responsible for assisting the Product Lifecycle Manager with all aspects of daily material handling in a retail branch location. The Operations Associate will achieve a variety of operational goals through effective receiving, stocking, and presentation strategies that align with the goals of our sales, merchandising, order fulfillment, and inventory teams.<h2 class="jobSectionHeader"> 
Responsibilities</h2>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>
Execute efficient receiving and put-away of incoming stock using pallet jacks, carts and/or powered equipment</li><li>
Ensure a high level of organization and neatness while completing daily restocking tasks</li><li>
Communicate effectively with the Merchandising and Inventory teams to sufficiently stock products in correct merchandising locations within the branch</li><li>
Communicate effectively with the Product Lifecycle Manager to address any operational issues</li><li>
Rotate stock (FIFO) and pull damaged and expired products as needed</li><li>
Perform additional tasks and support initiatives as assigned by management to ensure smooth location operations and alignment with overall business goals</li><li>
Maintain the overall cleanliness of the store</li></ul><h2 class="jobSectionHeader">
Physical Requirements</h2><ul><li>
Work is performed while standing and/or walking, up to and including 9 hours/day.</li><li>
Requires the ability to communicate effectively using speech, vision, and hearing.</li><li>
Requires the regular use of hands for simple grasping and fine manipulations.</li><li>
Requires regular bending, squatting, crawling, climbing, and reaching.</li><li>
Requires the ability to regularly lift, carry, push, or pull medium weights, up to 50lbs.</li></ul><h2 class="jobSectionHeader">
Experience</h2><ul><li>
Minimum of 1 year of relevant experience in retail and/or supply chain management</li></ul><h2 class="jobSectionHeader">
Education</h2><ul><li>
This role does not require a degree. We value relevant skills and experience and alignment with our core values above all else.</li></ul><h2 class="jobSectionHeader">
Desired Traits &amp; Skills</h2><ul><li>
Demonstrated knowledge of our business model and a strong work ethic</li><li>
Basic customer service skills and ability to function well with coworkers</li><li>
Strong verbal communication skills and ability to think critically</li><li>
Demonstrated ability to manage multiple assignments and deadlines in a fast-paced environment</li></ul><h2 class="jobSectionHeader">
Company Overview</h2>
Your one-stop-shop for restaurant supplies and foodservice equipment. We aim to exceed our customers&rsquo; expectations by providing excellent hospitality, quality, and value.<h2 class="jobSectionHeader">
Benefits</h2><ul><li>
Medical</li><li>
Vision</li><li>
Dental</li><li>
PTO</li><li>
Paid Maternity Leave</li><li>
Paid Parental Leave</li><li>
Life Insurance</li><li>
Disability</li><li>
Dependent Care FSA</li><li>
401(k) matching</li><li>
Employee Assistance Program</li><li>
Wellness Incentives</li><li>
Company Discounts</li><li>
AT&amp;T &amp; Verizon Discount</li><li>
Bonus Opportunities</li><li>
Accident Insurance</li><li>
Critical Illness Insurance</li><li>
Adoption Assistance</li></ul><h3 class="jobSectionHeader">
Available at HQ Locations Only</h3><ul><li>
On-Site Fitness Centers</li><li>
Dog-friendly Offices</li></ul></div>

AccuTrans, Inc

About Us AccuTrans Group is a premier private chauffeured transportation company serving the Milwaukee area. We specialize in providing professional, reliable, and high-quality transportation services for corporate clients, private travelers, and special events. We are seeking a detail-oriented and dependable Operations Associate to join our growing team.Position Overview The Operations Associate plays a key role in the daily operations of AccuTrans Group. This position is primarily office-based and supports reservations, customer service, dispatch operations, and administrative functions. The ideal candidate is organized, professional, comfortable multitasking, and able to work in a fast-paced environment. Initial training will be Monday through Friday. Once trained workdays will be adjusted to cover weekends.Key Responsibilities Responsibilities include, but are not limited to:&middot; Entering and managing reservations and client data&middot; Answering and directing telephone calls in a professional manner&middot; Creating transportation quotes for clients&middot; Providing high-level customer service to clients and partners&middot; Assisting with daily dispatch and scheduling operations&middot; Coordinating trip details with chauffeurs and clients&middot; Filling in as a chauffeur when operational needs require&middot; Supporting general office and operational needsQualifications&middot; Minimum typing speed of 40 words per minute&middot; Proficiency with Microsoft Office (Word, Excel, Outlook)&middot; Strong organizational and multitasking skills&middot; Excellent communication and customer service abilities&middot; Ability to work both independently and as part of a team&middot; Clean driving record and ability to operate company vehicles when needed&middot; Previous experience in transportation, logistics, customer service, or office operations is a plusBenefits&middot; Health Insurance&middot; Dental Insurance&middot; Vision Insurance&middot; 401(k) with Company Match&middot; Paid Time Off (PTO)&middot; Other ancillary benefits&middot; Professional and supportive work environmentPay: $18.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

WayFinder

<div>The Organization
What if K-12 education were designed to help all students develop lives of meaning and purpose? Wayfinder was founded at the Stanford d.school to answer this question. Our goal is to double our impact each year for the coming years. Our vision is to become the preeminent future-readiness curriculum company in the world &mdash; leading the global movement of purpose, meaning, and belonging-based education worldwide.
What We Value
You&rsquo;ll be joining a team of incredibly motivated and dedicated staff members committed to living our organization's values. We work collaboratively across teams, and we feel and act like a purpose-driven organization. To the best of our abilities, each person&rsquo;s role aligns with their own sense of purpose, which feeds into Wayfinder&rsquo;s larger sense of purpose.
Read this article about our workplace culture in Conscious Company.
We value equal access, inclusive community, and belonging, and these values are represented in our product, our team, and our school partners.
Product: We develop our learning tools using human-centered design principles. We work with grade-level experts to ensure our curriculum is developmentally appropriate and engaging at all levels. Every Wayfinder lesson is supported by relevant research, prototyped in classrooms, and vetted by teachers over rounds of feedback and iteration. We use Universal Design for Learning principles to give every student an equal opportunity to succeed.
Team: Our team is composed of people from all different backgrounds and walks of life. We intentionally recruit, hire, and work with people of all identities + experiences. We focus on belonging: being connected, accepted, and valued by the people around us.
School Partners: We intentionally target a wide array of educational partners, from traditional to non-traditional, that work with a range of students from different socioeconomic groups. We&rsquo;ve taught our curriculum in high-need schools in the Bronx, independent schools in Silicon Valley, and after-school programs in San Antonio.
The Role
Wayfinder is looking for a full-time Operations Associate to join our team! The ideal candidate will maintain keen attention to detail while operating in a fast-moving startup environment. The Operations Associate will contribute to Wayfinder financial operations, sales operations, and business operations efforts. Reporting to the Senior Operations Manager, the Operations Associate should be highly adaptable and able to make contributions across a wide range of projects.
This is an ideal role for someone interested in developing a broad skill set and wanting to get a front row seat to the behind-the-scenes operations of a fast-growing, venture-backed EdTech startup.
We strongly encourage people from traditionally underrepresented populations in tech - such as women, People of Color, People with Disabilities, and LGBTQ+ people, etc - to apply!
Responsibilities<ul><li>
Support Wayfinder&rsquo;s back-to-school fulfillment season by placing orders, tracking progress, and troubleshooting issues in close partnership with our printing/shipping vendor</li><li>
Support Accounts Payable by processing bill payments and coordinating approvals and coding so bills are paid on time and accurately recorded.</li><li>
Liaise with customers to ensure timely payment of invoices and support an effective Accounts Receivable (AR) system</li><li>
Monitor and triage multiple company email inboxes, responding to requests, routing messages to the right owners, and keeping communications organized and easy to find</li><li>
Contribute to maintaining an accurate and actionable CRM (Salesforce) by updating accounts, pulling reports, and conducting analyses, as needed</li><li>
Supported Wayfinder&rsquo;s sales tax process by requesting and managing exemption certificates, tracking state-by-state requirements, supporting state registrations, and helping maintain ongoing compliance.</li><li>
Work cross-departmentally to strategize and develop improvements and processes that contribute to the operational success of Wayfinder</li><li>
Supported Business Operations by maintaining accurate company records and documentation (e.g., W-9s, insurance, corporate details), and providing information to customers and sales reps as needed.</li><li>
Provide day-to-day tech support and reinforced company tech compliance (access, tools, and basic troubleshooting)</li><li>
Support People Operations with Onboarding &amp; Offboarding of Employees, Contractors, and other strategic partners</li></ul> 

Requirements 
Qualifications<ul><li>
Business or Finance bachelor&rsquo;s degree, or 2-3 years of relevant experience in an Operations/Admin role preferred</li><li>
Highly proficient in the Google Suite (Gmail, Docs, Slides, Sheets)</li><li>
Strong organizational and analytical skills&mdash;great at catching the small details that really matter</li><li>
Strong written and verbal communication skills and work ethic</li><li>
Ability to work independently and as a team player</li><li>
Self-starter who can learn new tools and processes independently &ndash; ready to dive in and figure it out</li><li>
Tech savvy &mdash;you don&rsquo;t need to know it all, but you can learn quickly and then teach/help someone else.</li><li>
Craves context, excited by being an expert, wants to understand all aspects of what they are doing, and doesn&rsquo;t leave questions unanswered</li></ul>
Bonus Qualifications<ul><li>
Experience working in Salesforce</li><li>
Experience working in Maxio and QuickBooks</li><li>
Experience working in K12 Education</li><li>
Passion for purpose driven work</li><li>
A background in Finance, Operations, Executive Assisting, or similar roles</li></ul> 

Benefits 
 
Compensation &amp; Benefits
Compensation - Salary range of $55,000-$70,000 commensurate with experience and location.
Benefits: We offer a competitive package that is based on location and experience. We also offer the following benefits:<ul><li>
Stock: Ownership in a fast-growing venture-backed company.</li><li>
401k: We care about your ability to save for your future.</li><li>
Family Focus: Parental leave and flexibility for families.</li><li>
Time Off: Flexible vacation policy to encourage people to get out and see the world.</li><li>
Healthcare: Medical, dental, and vision policies.</li><li>
Goodies: Whatever hardware and software you need to get the job done.</li><li>
Team Fun: Regularly scheduled events, annual retreat, and celebrations.</li><li>
Learning: Learning &amp; Development Opportunities to grow your skills and career.</li><li>
Great team: Working with fun, hard-working, kind people committed to making a difference!</li><li>
Flexible culture: We are results-focused. We don&rsquo;t work at the office every day.</li><li>
And much more! Lots of other perks make this company an incredible place to work.</li></ul>
Location
Remote work. Wayfinders&rsquo; regular operating hours are Monday-Friday, 8:00 a.m. to 5:00 p.m. The daily work schedule may vary depending on the crew in which you are working.
Next Steps, If Interested
If you are interested, please fill out the Application Form on Workable. Applications will close at 9AM PST on Friday, March 27th.
EEO Statement
At Wayfinder, we don&rsquo;t just accept differences &mdash; we celebrate them, we support them, and we thrive on them for the benefit of our employees, our products, and our community. Wayfinder is proud to be an equal opportunity workplace.
Pay Transparency
Wayfinder compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Wayfinder&rsquo;s total compensation package. Additionally, Wayfinder provides a variety of benefits to employees, including health insurance coverage, a monthly stipend, office buildout stipend, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation.
Reasonable Accommodations
Wayfinder is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact HR at peopleoperations@withwayfinder.com.
Additional Notice
Please note that this job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.</div>

Zipline Logistics

<div>Description:

As an Operations Associate, you will play a crucial role in supporting daily transportation operations. This entry-level position involves answering calls and emails, building orders, scheduling appointments, and coordinating with warehouses, customers, and carriers. You will assist in ensuring shipments are scheduled and moving efficiently while gaining industry experience in logistics. Strong attention to detail, communication, and problem-solving skills are essential for success in this role.
Requirements:

Daily transaction and client solutions management:<ul><li>Scheduling appointments with shippers and receivers via online portals, phone, and email.</li><li>Ability to route shipments to minimize transit times.</li><li>Manual data entry of information on a per load basis.</li><li>Responsible for planning and tracking the shipments of goods following customers&rsquo; requirements.</li><li>Producing strategic solutions to accommodate shipper and customer needs.</li><li>Quality communication skills through phone, email, and face to face.</li><li>Manually add information to and build locations file in McLeod.</li><li>Maintaining pertinent information in customer and shipper files.</li><li>Develop basic full truck load rating knowledge.</li><li>Follow individual team goals and processes.</li><li>Understand, follow, and emulate Zipline value.</li><li>Create process plans for each customer account.</li><li>Knowledge of geography, transit times, and time zones.</li><li>Problem solving with the carrier team.</li><li>Load board organization and management.</li><li>Building relationships with shippers/receivers and customers through great customer service.</li><li>Develop supply chain expertise and industry knowledge to better service our customers.</li><li>Market knowledge, staying up to date with market fluctuations, recognize past historical trends.</li><li>Provides support to sales, carrier teams, accounting, and other operations teams when needed.</li><li>Build LTL orders in TMS&rsquo;s (transportation management systems), understanding LTL processes and classifications.</li></ul>
Client relationship management:<ul><li>Assessing client&rsquo;s needs, advising on effective transportation solutions and alternatives, monitoring shipments, solving issues before they impact clients, organizing/analyzing/reporting information for clients to assist them in decision-making.</li><li>Increase customer satisfaction by building relationships with shippers/receivers by optimizing operations.</li></ul>
REQUIRED SKILLS AND COMPETENCIES<ul><li>Excellent organizational skills.</li><li>Ability to handle multiple tasks.</li><li>Detail oriented, committed to deadlines and have solid verbal and written communication skills.</li><li>Ability to work well on a team and to collaborate across internal teams.</li><li>Willingness to learn.</li><li>Flexibility, Empathy, self-motivated.</li><li>Ability to work in a fast-paced environment</li></ul></div>

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