operations coordinator

Trinity College London

<div>Contract: 12 months fixed-term contract, part-time 
Location: London (hybrid-working) 
Closing Date: 6 July 2026 

About the role 


You will support the operational delivery of EQA qualifications, including Arts Award. As Operations Coordinator, you will be supporting customers to enter candidates for Arts Award/EQA qualifications via our online systems and provide Trinity with their assessment information timely and accurately. You will be responsible for supporting the delivery of the moderation and monitoring programmes that underpin the quality assurance framework for our Arts Award/EQA qualifications. 
The role requires organising and coordinating moderations, providing operational support to the monitoring programme, and dealing with a range of customer queries and requests. Additionally, you will complete a variety of administrative tasks to facilitate the end-to-end operational delivery of all EQA qualifications. 
This role is made up of 21 hours a week, worked over 3 days between (and including) Monday and Friday. Office operating hours are between 9am- 5pm. The role requires mostly working remotely but you must be able to attend the London office for out monthly team days and as required based on business needs. 

About you 
<ul>
<li>Very good administrative and organisational skills</li>
<li> Experience, understanding of and commitment to delivering outstanding customer service</li>
<li> Experience of working in a customer facing role on email and phone, and ability to communicate well through these mediums; good verbal and written communication skills</li>
<li>Strong IT skills, including experience of using Microsoft Outlook, Excel and Word</li>
<li>Experience of working with data processing systems and handling data</li>
<li>Experience of using technology and online platforms, and the ability to support customers to engage with technology</li>
<li>Attention to detail and ability to carry out a variety of office administrative tasks quickly and accurately</li>
<li>Ability to understand new systems and processes quickly</li>
<li>Ability to organise own workload, prioritise and multitask</li>
<li>Good problem-solving skills and ability to use initiative</li>
<li>Ability to work under pressure, meet deadlines and cope with periods of high workload</li>
<li>A team player with a positive &ldquo;can do&rdquo; attitude, and at the same time able to work independently and be responsible for own remit of work</li></ul> 


Our benefits 
Trinity provides a work environment that is stimulating, inspiring and fair. Our approach to reward values our employees while ensuring each person&rsquo;s contribution makes us great as an organisation. As an employee, you&rsquo;ll enjoy a range of benefits here at Trinity. 
Our commitment 
Trinity is open to all applicants from different backgrounds and we are committed to building a more diverse and inclusive workplace. All applications are dealt with in the strictest of confidence. 
We actively encourages applications from candidates of all abilities. As a Disability Confident employer, we are dedicated to creating a workplace that is accessible, supportive, and welcoming for individuals with different abilities. We will make sure you can be interviewed fairly if you have a disability, long term health condition, or are neuro-diverse. 
Trinity promotes and welcome applications from a wide range of candidates, including those with criminal records. In line with the requirements of the Rehabilitation of Offenders Act (1974), we select all candidates for interview based on their competencies, qualifications and knowledge. 
To learn more about our DEI commitment as an equal opportunities employer, please visit our Equality, diversity and inclusion page. 
How to Apply 
To apply, please follow the Apply for This Job link on this page and you will be directed to the Trinity College London application page. We reserve the right to close the advert earlier if we receive a high volume of interest so please do not delay if interested. 
Trinity College London does not hold a job visa sponsorship licence and so is not in a position to sponsor visas in the UK. 
All posts are subject to a safer recruitment process, including the disclosure of criminal records and vetting checks. Upon successful appointment into the role, you will be required to complete our vetting procedures as with all Trinity College London employees. This is carried out by a 3rd party supplier and our standard background checks consist of Right to Work in the UK, Identity Check, Employment History check, Financial Probity Check, Highest Academic Qualifications Check and a basic DBS check. 
Trinity College London will collect and use your personal information for our recruitment process in accordance with our Recruitment Privacy Notice. Trinity College London will hold candidate data on file for no more than six months from application submission. If you want your information to be removed earlier, please contact us directly. If we want to hold your information beyond the six months, we will contact you to get your consent. 
Our data protection policy can be viewed in full here.</div>

Operations Coordinator

Knight Frank

<div>Who are we
Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England &amp; Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.
At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients&rsquo; unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors &ndash; both emerging and established &ndash; we are dedicated to meeting and exceeding their property goals.
A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.
In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together.
About The Role
Knight Frank is looking to hire an Operations Coordinator to join our highly successful London Sales Mayfair Office.
Responsibilities:
Customer Experience
<ul><li>Deliver an exceptional internal and external customer experience by supporting the Department Head in implementing Customer Experience initiatives and driving improvements across the customer journey to enhance Net Promoter Scores
</li><li>Assist in answering incoming and outbound calls and welcoming clients
</li><li>Managing and coordinate external enquiries
</li><li>Refer clients to a wide range of KF services
</li></ul>Sales administration
<ul><li>Manage and execute, with strong attention to detail, all administrative aspects of the property journey across multiple instructions using our CRM system
</li><li>Adhere to and enforce best practice, compliance and client due diligence processes throughout the sales process
</li><li>Liaise with clients, other business service lines and external contractors professionally
</li><li>Accurate generation of final account invoices and credit notes
</li></ul>Finance
<ul><li>Manage approvals of office contractor invoices
</li><li>Assist team with submission of expenses if required
</li><li>Submit Saturday staff timesheets
</li></ul>Office Management
<ul><li>Maintain a tidy and well-organised office environment, ensuring all required safety checks are completed and accurately logged
</li><li>Maintain the office environment, equipment, and IT hardware, ensuring all supplies and stationery are ordered as required
</li><li>Assist with office refurbishment or relocation programmes
</li><li>Assist with implementing ISO regulations in office and external audits
</li><li>Adhere to and enforce GDPR, data and IT security regulations
</li></ul>Operations
<ul><li>Prepare reports for management meetings
</li><li>Ensure accurate performance, holidays and absence records and reports are maintained
</li><li>Manage team diaries accordingly
</li><li>Manage Saturday rota
</li></ul>Experience Required:
<ul><li>Prior experience in a business support, administration or front of house role (preferred but not required).
</li><li>Flexibility, adaptability and a co-operative attitude.
</li><li>Excellent organisational skills with strong attention to detail and effective diary management
</li><li>Excellent standard of English grammar and spelling.
</li></ul>Explore more about the office and team here!: https://www.knightfrank.co.uk/offices/mayfair-estate-agents
Competitive salary
Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.</div>

Operations Coordinator - Mayfair

MASAJ

About MASAJAt MASAJ, we're on a mission to raise the bar for both Guests and Bodyworkers. We believe London's best Bodyworkers deserve beautiful environments to work in, meaningful opportunities to develop their careers, and a business that genuinely champions the incredible work they do.As we continue to grow across London, we're looking for an exceptional Bodyworker Operations Coordinator to help support, organise and nurture our community of Bodyworkers.This is a fantastic opportunity for someone early in their operations, people or community management career who loves organisation, thrives on building relationships, and takes pride in making things run smoothly behind the scenes.The RoleThe Bodyworker Operations Coordinator is the operational backbone of our Bodyworker team.Working closely with the Bodyworker Performance Manager and alongside our Bodyworker Recruitment Coordinator, you'll help coordinate every stage of the Bodyworker journey, from onboarding and training through to ongoing communication, scheduling, compliance and engagement.You'll be responsible for ensuring that important processes run seamlessly, that our Bodyworkers feel informed and supported, and that the information and documentation we rely on remains accurate and up to date.Whilst this is a junior role, it carries significant responsibility. We're looking for someone who is exceptionally organised, proactive, detail-oriented and confident in communicating with a wide range of people.As MASAJ grows and launches new Studios, there will be times when the Bodyworker Performance Manager is focused on onboarding and supporting new teams. During these periods, you'll play a key role in maintaining strong relationships with our existing Bodyworker community and ensuring that day-to-day operations continue to run smoothly.Key ResponsibilitiesBodyworker Communications + Relationship Management<ul><li>Act as a key day-to-day point of contact for our Bodyworker community.</li><li>Build and maintain positive, trusted relationships with Bodyworkers across all Studios.</li><li>Coordinate regular communications, updates and engagement initiatives.</li><li>Respond promptly and professionally to Bodyworker queries and requests.</li><li>Feel comfortable and confident sharing MASAJ policies and protocol and supporting the Bodyworker team to self serve where appropriate.</li><li>Ensure Bodyworkers feel informed, connected and supported throughout their journey with MASAJ.</li><li>Escalate concerns, opportunities and feedback to the Bodyworker Performance Manager where appropriate.</li></ul>Onboarding, Training + Development Support<ul><li>Coordinate the onboarding journey for new Bodyworkers.</li><li>Schedule and support onboarding sessions, inductions and training events.</li><li>Ensure new Bodyworkers have access to the systems, information and resources they need.</li><li>Track attendance, training completion and development activity.</li><li>Support the delivery of ongoing training and development programmes.</li></ul>Scheduling + Operational Coordination<ul><li>Coordinate Bodyworker training sessions, meetings and team events.</li><li>Support workforce planning and scheduling activity where required.</li><li>Coordinate logistics associated with Studio launches and onboarding waves.</li><li>Ensure operational records and systems remain accurate and up to date.</li></ul>Compliance + Documentation<ul><li>Manage the collection, tracking and renewal of Bodyworker documentation.</li><li>Monitor insurance renewals, professional memberships and other required certifications.</li><li>Proactively identify missing documentation or compliance risks and ensure they are resolved.</li><li>Maintain accurate records across all relevant systems and databases.</li><li>Support audits and compliance reviews when required.</li></ul>Systems, Processes + Continuous Improvement<ul><li>Maintain and improve operational processes across the Bodyworker lifecycle.</li><li>Create and update documentation, guides and process resources.</li><li>Identify opportunities to improve efficiency, reduce manual administration and strengthen consistency.</li><li>Leverage technology, automation and AI tools to improve ways of working.</li><li>Support the implementation of new systems and operational initiatives where required.</li></ul>Supporting the Bodyworker Performance Team<ul><li>Provide day-to-day operational support to the Bodyworker Performance Manager.</li><li>Help ensure continuity and excellent communication during periods of rapid growth and Studio launches.</li><li>Take ownership of key operational activities when the wider team is focused elsewhere.</li><li>Contribute ideas and improvements that help make MASAJ the very best place to be a Bodyworker.</li></ul>About YouYou'll be someone who genuinely enjoys creating order, building relationships and helping others succeed.You're highly organised, naturally proactive and take pride in delivering work to a consistently high standard. You spot details others miss, follow through on commitments and aren't afraid to take ownership when something needs doing.You're equally comfortable working with people and systems, and you're excited by the opportunity to use technology and AI tools to work smarter and improve operational effectiveness.Skills + ExperienceEssential<ul><li>Excellent organisational and time management skills.</li><li>Exceptional attention to detail.</li><li>Outstanding written and verbal communication skills.</li><li>Strong relationship-building and interpersonal skills.</li><li>Highly dependable with a proactive, can-do attitude.</li><li>Comfortable managing multiple priorities simultaneously.</li><li>Strong administrative and coordination skills.</li><li>Confidence working with digital tools and systems.</li><li>Strong Google Workspace skills.</li><li>Willingness to learn and embrace AI-powered tools and automation.</li></ul>Desirable<ul><li>Experience in an operations, coordination, people, recruitment, hospitality or community-focused role.</li><li>Experience supporting freelance or multi-site teams.</li><li>Experience using scheduling, HR, CRM or workforce management systems.</li><li>Experience using AI tools to improve productivity and efficiency.</li><li>Experience within hospitality, wellness, retail or service-led businesses.</li></ul>What Success Looks Like<ul><li>Bodyworkers feel informed, supported and connected to MASAJ.</li><li>Onboarding and training programmes run smoothly and professionally.</li><li>Compliance documentation is consistently accurate and up to date.</li><li>Operational processes are organised, efficient and scalable.</li><li>Communication is timely, clear and proactive.</li><li>The Bodyworker Performance Manager can confidently delegate operational activity knowing it will be delivered to a high standard.</li><li>MASAJ continues to strengthen its reputation as one of the best places in London to build a career as a Bodyworker.</li></ul>Example KPIs<ul><li>95%+ of Bodyworker enquiries responded to within 1 working day</li><li>95%+ of Studio rotas published fully staffed by the agreed publication deadline</li><li>98%+ of scheduled treatment hours successfully covered without operational escalation</li></ul>Location &amp; Working StyleThis role is based in London and will involve time spent across our Studios, alongside focused time working on systems, projects and planning.We&rsquo;re looking for someone who is comfortable operating in a dynamic environment, where no two weeks look exactly the same.What It&rsquo;s Like to Work at MASAJ<ul><li>Fast-growing, ambitious environment</li><li>High standards, low ego</li><li>Deep focus on people and experience</li><li>Opportunity to shape how a category-defining brand operates</li></ul>Perks &amp; Benefits<ul><li>Competitive salary</li><li>28 days holiday (including bank holidays), increasing with tenure</li><li>Heavily discounted massage treatments across all MASAJ Studios</li><li>Friends + Family discounts</li><li>Snacks and drinks in the office and at the Studios</li><li>Socials and events including drinks, meals, and wellness-focused opportunities for team connection (e.g. sound baths, wellness classes, workshops)</li><li>Clear progression opportunities as the business scales</li><li>Work across beautifully designed Studios in London as part of a flexible working environment</li><li>Close collaboration with an ambitious, values-led team</li></ul>How to ApplyCandidates should email a full CV and tailored Cover Letter to recruitment@masaj.me before 5pm on Friday 26th June 2026.Applicants who do not include a Cover Letter in their application will not be considered.Your Cover Letter should outline why this role specifically appeals to you and how your experience aligns with MASAJ.Please note that interviews will take place over several rounds, both over Google Meet and in person at our Old Street office.Job Type: Full-timePay: From &pound;31,200.00 per yearBenefits:<ul><li>Company events</li><li>Company pension</li><li>Discounted or free food</li><li>Employee discount</li><li>Health &amp; wellbeing programme</li><li>Sick pay</li><li>Transport links</li><li>Work from home</li></ul>Experience:<ul><li>Administrative: 1 year (required)</li></ul>Work authorisation:<ul><li>United Kingdom (required)</li></ul>Location:<ul><li>London, Greater London (required)</li></ul>Work Location: In person

Operations Coordinator - Wellbeing Startup

Baird

<div>
 
 About The Role
 
 
 
 Join Baird as a Talent Acquisition Coordinator &ndash; Deliver an Exceptional Candidate Experience
 
 
 The Talent Acquisition Coordinator plays a pivotal role in shaping a seamless and high-quality candidate journey across Baird&rsquo;s European hiring landscape. Based in our UK office, you will sit at the heart of our recruitment operations, ensuring every interaction reflects the professionalism and excellence of our brand.
 
 
 In this role, you will take ownership of end-to-end coordination across multiple hiring processes&mdash;managing complex interview scheduling, event coordination, preparing compliant offer packs for both London and Frankfurt, and overseeing rigorous European background screening processes. Your ability to balance precision with pace will be key in ensuring each stage of the process runs smoothly and efficiently.
 
 
 Working closely with recruiters, hiring managers, and HR partners across regions, you will act as a trusted partner&mdash;bringing organisation, attention to detail, and a proactive mindset to everything you do. If you take pride in delivering a consistently polished experience and thrive in a fast-paced, collaborative environment, this is an opportunity to make a meaningful impact.
 
 
 
 The Impact You&rsquo;ll Make
 
 
 
 <ul>
 <li>
 Coordinate and manage complex interview scheduling across multiple time zones, including virtual and in‑person interviews, ensuring a positive and professional candidate experience
 </li>
 <li>
 Prepare and assemble offer packs for London and Frankfurt hires, ensuring accuracy, consistency, and alignment with local requirements
 </li>
 <li>
 Coordinate end‑to‑end background screening processes across Europe, partnering with vendors and internal stakeholders to ensure compliance and completion
 </li>
 <li>
 Maintain accurate candidate and requisition data in recruiting and HR systems, with strong attention to detail and data integrity
 </li>
 <li>
 Serve as a key point of contact for candidates and internal partners, responding to inquiries and providing clear communication throughout the hiring process
 </li>
 <li>
 Partner closely with recruiters and HR colleagues to support efficient, compliant hiring workflows
 </li>
 <li>
 Identify issues or discrepancies in offers, background checks, or scheduling and proactively escalate or resolve them
 </li>
 <li>
 Support process improvements and documentation to enhance consistency and scalability across European recruiting operations
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring To Baird
 
 
 
 <ul>
 <li>
 Minimum of 2&ndash;3 years of experience in recruiting coordination, HR operations, or a related administrative support role
 </li>
 <li>
 Bachelor&rsquo;s degree preferred, or equivalent combination of education and experience
 </li>
 <li>
 Demonstrated experience coordinating interviews and managing calendars in a fast‑paced environment
 </li>
 <li>
 Exceptional attention to detail, particularly when working with offer documentation and background screening requirements
 </li>
 <li>
 Familiarity with recruiting or HR systems (e.g., applicant tracking systems, HRIS); Workday experience a plus
 </li>
 <li>
 Strong organizational and time‑management skills, with the ability to manage multiple priorities and deadlines
 </li>
 <li>
 Clear, professional written and verbal communication skills
 </li>
 <li>
 Comfort working across geographies and time zones, with an understanding of regional nuances
 </li>
 <li>
 Proactive mindset with the ability to anticipate needs and follow through with minimal supervision
 </li>
 </ul>
</div>

Talent Acquisition Coordinator

Oner Active

<div>ONER ACTIVE
Role: Logistics Coordinator
Reports into: Inbound Logistics Manager
Contract Type: Full Time, working 7.5 hours per day, 5 days per week
Location: Hybrid, working 3 days a week in our offices based in Old Street, London
About Us
Nothing is clearer to us than the belief that every woman should include strength training in her life to enhance both physical and mental well-being. It&rsquo;s about building strong bodies and even stronger minds, asserting their right to take up space in the gym, and allowing the spotlight to shine bright on their progress.
To us, strength training represents a determined, goal-oriented mindset and an unwavering work ethic. We don&rsquo;t wait for success; we create it through hard work and determination. When faced with challenges, we don&rsquo;t back down; instead, we break through barriers, recognising that true progress lies on the other side.
These are the pillars that form the foundation of Oner Active. We consistently challenge ourselves to create innovative and impactful products, so that you can perform better. With our range of products and innovative approach, we provide a wide variety of colours to ensure that all skin tones genuinely radiate in Oner.
Our Purpose and Mission
We are on a mission to unite and empower women to be the strongest version of themselves through strength training. We want to inspire women to take centre stage in the gym by promoting strength training, which underpins all movement and sport, as a healthy foundation in life.
Our Benefits<ul><li>25 days annual leave plus bank holidays and work from anywhere up to 4 weeks a year</li><li>5% employer match salary sacrifice pension scheme</li><li>Generous Oner Active discount plus regular office sample sales</li><li>Free Evolve You subscription</li><li>Private Healthcare with Vitality including optical and dental</li><li>Monthly wellness allowance and team workout classes</li><li>Start-up culture, the chance to learn and make a real impact</li><li>Great employee events like our Summer party, Christmas party and team away days</li><li>Healthy office snacks and fruit (plus a chocolate cupboard for a sweet treat for the balance)</li><li>Dog friendly office</li></ul>
The Role
The Logistics Coordinator provides operational and administrative support across the end-to-end supply chain, ensuring the accurate execution of purchase orders, inventory movements, and logistics activities. Working closely with suppliers, freight forwarders, distribution partners, and internal stakeholders, this role is responsible for maintaining accurate system data, coordinating shipments, supporting inventory visibility, and ensuring the smooth flow of information throughout the supply chain.
The Logistics Coordinator plays a key role in supporting product availability, operational efficiency, and customer service by ensuring day-to-day supply chain processes are executed accurately and on time.
You&rsquo;ll be responsible for<ul><li>Create, maintain, and update purchase orders within the ERP system.</li><li>Process purchase order amendments, cancellations, and revisions as required.</li><li>Ensure purchase order information is accurate, complete, and aligned with supplier confirmations.</li></ul><div><ul><li>Monitor purchase order status throughout the supply chain lifecycle.</li></ul></div><ul><li>Maintain accurate supply chain master data within ERP and supporting systems.</li></ul><div><ul><li>Update shipment milestones, delivery dates, inventory records, and supplier information.</li></ul></div><ul><li>Track inbound shipments from suppliers through to delivery at distribution centres.</li><li>Maintain shipment visibility and communicate updates to relevant stakeholders.</li><li>Liaise with freight forwarders and logistics providers regarding shipment status and documentation.</li></ul><div><ul><li>Escalate delays or exceptions to the Inbound Logistics Manager where appropriate.</li></ul></div><ul><li>Act as a day-to-day point of contact for suppliers regarding purchase orders, shipping documentation, and delivery schedules.</li><li>Follow up on outstanding order confirmations, shipping milestones, and required documentation.</li></ul><div><ul><li>Support supplier compliance with company logistics and documentation requirements.</li></ul></div><ul><li>Validate freight invoices against agreed rates</li><li>Raise and process Sample and Event orders</li><li>Coordinate order fulfilment requirements with PR, marketing, campaigns teams and logistics partners.</li><li>Monitor order progress and resolve any issues impacting delivery schedules.</li></ul><div><ul><li>Ensure Sample and Event orders are accurately reflected within company systems.</li></ul></div><ul><li>Support product launches by coordinating supply chain information and resolving operational issues.</li></ul><div><ul><li>Respond to ad hoc supply chain queries and provide timely operational support.</li></ul></div><div>
You&rsquo;ll Need to Have:</div><ul><li>Previous experience in a supply chain, logistics, procurement, or operations coordination role.</li><li>Experience using ERP systems and Microsoft Excel.</li><li>Strong organisational skills with excellent attention to detail.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li></ul><div><ul><li>Excellent communication and stakeholder management skills.</li></ul></div>
Equality, Diversity, and Inclusion
At Oner Active it&rsquo;s about embracing diversity and empowering every individual to reach their full potential. We are committed to creating an environment where everyone feels valued, supported, and able to thrive.
We welcome applications from all backgrounds and are dedicated to ensuring that everyone has equal access to opportunities during the recruitment process. If you require any reasonable adjustments or additional support, we encourage you to reach out to our Recruitment team, we&rsquo;re here to support you every step of the way.</div>

Logistics Coordinator

CIBT Visas, Inc.

<div>Contract duration: 9 month Fixed Term Contract

Reports to: HR Advisor

Location: London &ndash; Moretown

Working hours/pattern: Open to Full-time or Part-Time, Monday to Friday, 40 hours per week excluding lunch breaks. Minimum 20 hours per week with days to be agreed. Hybrid working pattern, 2 days per week in office.

Travel required: Possible travel &ndash; UK and Europe offices 


Position Overview:

The HR Coordinator plays a pivotal role in supporting the EMEA HR department through a range of administrative and operational activities. This position is essential for ensuring the smooth and efficient delivery of HR processes and contributing to a positive employee experience. The role is dynamic and fast paced, requiring adaptability and the ability to collaborate with employees, managers, and HR professionals across different functions and countries.

This is a varied coordination role that requires initiative, strong communication skills, and a proactive and solutions-focused approach. You should be comfortable working with multiple priorities, navigating changing demands, and supporting the accurate and efficient delivery of HR processes and documentation. 


Key Responsibilities
<ul>
<li>Manage the EMEA HR inbox, responding to routine queries and escalating complex issues to the relevant HR team member as appropriate;</li>
<li>Support managers by providing guidance and support on HR policies, processes and procedures across the employee lifecycle;</li>
</ul><ul><li>Maintain and update HR template letters and documentation;</li>
<li>Coordinate onboarding and offboarding processes, ensuring a smooth employee experience;</li>
<li>Contribute to the planning and delivery of induction and orientation sessions;</li>
<li>Support probationary processes by tracking timelines, flagging issues, and ensuring appropriate follow up actions are taken;</li>
<li>Assist with Employee Relations processes, including setting up meetings, preparing documentation, and taking notes during meetings and investigations;</li>
<li>Act as key HRIS user supporting data accuracy, running periodic reports, and assisting regional teams where needed;</li>
</ul><ul><li>Support HR, payroll, and benefits administration processes as required;</li>
<li>Assist in managing family friendly leave processes including maternity, paternity, shared parental leave, and adoption leave;</li>
<li>Collaborate with other HR colleagues on projects and wider team initiatives;</li>
<li>Maintain strict confidentiality and professionalism in all HR matters;</li>
<li>Undertake additional duties and support ad hoc HR projects as required.</li></ul> 


Skills and Experience

ESSENTIAL
<ul>
<li>Proven experience in an HR Coordinator, HR Operations, or similar administrative role;</li>
<li>Familiarity with HR systems and core HR processes;</li>
<li>Exposure to employee relations matters with the ability to provide administrative and coordination support;</li>
<li>Good understanding of UK Employment Law;</li>
<li>Strong stakeholder management and relationship building skills across multiple levels of an organisation;</li>
<li>Highly organised with strong planning skills, attention to detail, and the ability to manage competing priorities and deadlines;</li>
<li>Proactive, solutions-focused approach with the ability to adapt to changing priorities and ambiguity;</li>
<li>Comfortable working within a multicultural and fast-paced environment;</li>
<li>Strong communication skills, with the ability to work independently and as part of a team;</li>
<li>Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li></ul> 


DESIRABLE
<ul>
<li>Fluency in a European language (particularly German, French, Spanish or Dutch);</li>
<li>CIPD Level 3 (or working towards);</li>
<li>Degree in HR, Business, Administration, Psychology, Languages, Psychology or related field (or equivalent experience);</li>
<li>Awareness of International Employment practices and working across multiple jurisdictions;</li>
<li>Experience of working in a highly confidential environment.</li></ul> 


Benefits:
<ul>
<li>Hybrid working model</li>
<li>25 days annual leave plus bank holidays</li>
<li>Private healthcare (single cover)</li>
<li>Auto-enrolment pension scheme (3% employer contribution / 5% employee contribution)</li>
<li>Life assurance (4x annual salary)</li>
<li>Eyecare vouchers</li>
<li>Enhanced sick pay and family leave</li>
<li>Perkbox rewards &amp; benefits platform</li>
<li>Employee referral program</li>
<li>Recognition awards (Above &amp; Beyond)</li>
<li>Long service awards</li></ul> 


About Us

CIBT is a leading global provider of immigration and visa services for corporations and individuals, operating in 25 countries worldwide. With more than 30 years of experience, CIBT is the trusted service provider to many of the world&rsquo;s leading companies, including a majority of the Fortune 500.

CIBT delivers a comprehensive suite of services through two primary brands: Newland Chase, a wholly owned subsidiary specializing in global immigration strategy and advisory services for corporate clients worldwide, and CIBTvisas, a market leader in business and travel visa services for both corporate and individual clients.

Through its global expertise and extensive network, CIBT helps organizations and travelers navigate complex travel and immigration requirements in a fast, convenient, and secure manner. 


Equal Employment Opportunity

CIBT is committed to building a diverse, equitable, and inclusive workplace where all employees and applicants are treated with respect and dignity. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, ethnicity, national origin, religion or belief, sex, gender, gender identity or expression, sexual orientation, age, disability, medical condition, marital or family status, veteran status, genetic information, or any other characteristic protected by applicable local law.

CIBT is committed to providing reasonable accommodations throughout the recruitment and employment process for individuals with disabilities or other accessibility needs. If you require assistance or an accommodation, please contact us at GlobalRecruiting@cibt.com .</div>

HR Coordinator EMEA

InMotion Ventures ltd

<div>Fleet Coordinator, THE OUT
Shephard's Bush, London, United Kingdom InMotion Ventures 3 Ltd
About us
As a newly merged powerhouse, InMotion Ventures 3 brings together two groundbreaking brands, PIVOTAL + THE OUT. United by a shared mission to reshape the future of vehicle usership and redefine the standard of the automotive client experience. While both brands are part of the same forward-thinking company, they operate as distinct entities with their own missions, products, and services. By joining InMotion Ventures 3, you&rsquo;ll be working across both PIVOTAL + THE OUT, playing a key role in revolutionising the way people access and experience luxury automotive services.
PIVOTAL
At PIVOTAL, we are transforming the way people experience cars. Launched in 2019, Pivotal offers a unique car subscription service that challenges the traditional model of vehicle ownership. Gone are the days of long-term commitments - Pivotal members can subscribe to the latest Jaguar and Land Rover models for as little as three months. Forget about depreciation, servicing, insurance, and tax; with one monthly payment, everything is taken care of.
THE OUT
At THE OUT, we&rsquo;ve reinvented luxury car rental. Forget the queues, hidden fees, and trips before the trip. Instead, we deliver world-class Jaguar Land Rover vehicles, directly to your door. Whether it's a spontaneous weekend getaway or a business trip, we promise hassle-free, first-class service from start to finish. With everything included; unlimited mileage, additional drivers, insurance, and more, THE OUT is more than just a car rental service; it&rsquo;s an experience.
Whether you&rsquo;re supporting PIVOTAL&rsquo;s car subscription model or working with THE OUT&rsquo;s luxury rental service, you&rsquo;ll be part of a team that&rsquo;s setting new standards for customer experience, flexibility, and luxury in the automotive world. The best part? You&rsquo;ll have the chance to make an impact in two innovative, growing companies - all under one roof.
To find out more have a look at www.theout.com or search @theout.uk on Instagram. 
About the Role
Providing a luxury service across the UK. We put our fleet team centre to all our operations. They are the heartbeat. Without them THE OUT doesn't work. As THE OUT grows, so does our fleet and operational teams. We are looking for people who want to be part of a fast growing start up, working with premium cars and managing an array of Driver Representatives. 
Requirements 
A fleet Coordinator is essentially the person behind the entire operation. You&rsquo;ll be responsible for:<ul>
<li>Helping streamline the delivery and collection process</li>
<li>Providing excellent Customer Service</li>
<li>Maintaining record logs to ensure smooth running of vehicles</li>
<li>Conducting full damage checks</li>
<li>Identifying and reporting any fleet maintenance issues</li>
<li>Liaising with car repair services</li>
<li>General administration duties</li>
<li>Delivery and collecting company cars across London and surrounding areas</li>
</ul>We are looking for a candidate who:<ul>
<li>Loves to engage with customers and delivers outstanding levels of service</li>
<li>Takes ownership of customer needs and complaints</li>
<li>Is passionate and knowledgeable about the cars</li>
<li>Has good communication and time management skills</li>
<li>Is flexible to work on weekends</li>
<li>Ownership of a full clean GB or EU driving licence held for a minimum of 24 months</li>
<li>Previous car rental experience is strongly desirable</li> 
</ul> 
 
Benefits 
What we offer;<ul><li>
Weekend Availability</li><li>
Annual salary &pound;30,000 - &pound;30,500</li><li>
Annual performance bonus scheme</li><li>
25 days holiday plus bank holidays (adjusted based on shift)</li><li>
Enrolment into Company Pension Scheme</li><li>
Employee discount on rentals</li><li>
Potential to grow inside a fast-paced start-up environment</li><li>
Schedule - 10 hour shift</li><li>
Work Location: In person</li></ul>
As this role involves more than &lsquo;just&rsquo; working with nice cars, we are looking for people with positive, customer friendly attitudes. Individuals who go above and beyond what they&rsquo;re asked.
Benefits:<ul><li>
Enrolment into Company Pension Scheme</li><li>
Employee discount on rentals</li><li>
A day off for your birthday</li><li>
Casual dress</li><li>
Company events</li><li>
Life assurance</li><li>
Benefit scheme</li><li>
Sick pay (once probation period has passed)</li></ul>
By applying to this position, you agree to allow InMotion Ventures Ltd (Abbey Road, Coventry, CV3 4LF, inmotion@jaguarlandrover.com) to collect, store and process your resume, contact details and any other personal data that you submit. If InMotion is providing recruitment services to a third-party, you also extend this permission to our end client.
We will process this data for recruitment purposes only. The data will be stored in our Applicant Tracking System, (which stores data in the U.S and is fully compliant with EU data protection laws), and we will not share it with anyone else.
We would like to keep this data until our open role is filled and may choose to keep it in our database for future roles for up to 12 months.
Here&rsquo;s a link to our privacy policy. In this policy, you will find information about our compliance with GDPR (data protection law.) You can find how to send us a request to let you access your data that we have collected, request us to delete your data, correct any inaccuracies or restrict our processing of your data. You also have the right to lodge a complaint about the way we handle your data. If you have not heard back from us within 3 weeks, please assume your application has been unsuccessful.</div>

Fleet Coordinator, THE OUT

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