operations coordinator

Pavago

Job Title: Operations Coordinator
 Position Type: Full-Time, Remote
 Working Hours: U.S. client business hours
 
About the Role: 
Our client is seeking an Operations Coordinator to provide day-to-day support across core business functions. This role ensures that operations run smoothly by managing workflows, maintaining records, monitoring KPIs, and serving as a bridge between departments. The Operations Coordinator creates clarity, consistency, and efficiency in the daily running of the organization.
 
Responsibilities:Process Coordination: 
<ul>
<li>Track workflows across departments (finance, HR, customer service, logistics, IT).</li>
<li>Ensure operational tasks are completed on schedule and according to SOPs.</li>
<li>Escalate bottlenecks or inefficiencies to management.</li>
</ul>
Data & Reporting: 
<ul>
<li>Maintain operational databases and dashboards.</li>
<li>Generate weekly/monthly reports on KPIs such as productivity, resource utilization, and cost efficiency.</li>
<li>Ensure all reporting is accurate, timely, and actionable.</li>
</ul>
Documentation: 
<ul>
<li>Maintain and update SOPs, process maps, and compliance documentation.</li>
<li>Organize digital files in systems such as SharePoint, Google Drive, or Notion.</li>
</ul>
Vendor & Partner Coordination: 
<ul>
<li>Manage vendor communication, track service delivery, and ensure invoices are routed/approved.</li>
<li>Monitor vendor SLAs and escalate issues.</li>
</ul>
Cross-Department Support: 
<ul>
<li>Coordinate between teams to align on projects, events, or recurring tasks.</li>
<li>Support leadership with ad hoc operational projects and research.</li>
</ul>
Compliance & Controls: 
<ul>
<li>Ensure daily operations adhere to compliance and quality standards.</li>
<li>Maintain accurate logs for audits or internal reviews.</li>
</ul>
What Makes You a Perfect Fit: 
<ul>
<li>Strong multitasker who thrives on organization and accountability.</li>
<li>Analytical mindset with ability to spot trends and inefficiencies.</li>
<li>Clear communicator who can work across functions.</li>
<li>Comfortable balancing routine tasks with special projects.</li>
</ul>
Required Experience & Skills (Minimum): 
<ul>
<li>2+ years in operations, coordination, or business support roles.</li>
<li>Proficiency with Microsoft Office/Google Workspace.</li>
<li>Familiarity with ERP, CRM, or operational systems (Salesforce, HubSpot, NetSuite, or equivalent).</li>
<li>Strong Excel/Google Sheets skills (dashboards, pivot tables, KPI tracking).</li>
</ul>
Ideal Experience & Skills: 
<ul>
<li>Background in process improvement (Lean, Six Sigma, Kaizen, etc.).</li>
<li>Experience preparing SOPs and operational documentation.</li>
<li>Exposure to data visualization tools (Power BI, Tableau, Looker).</li>
<li>Industry experience in services, SaaS, logistics, or professional firms.</li>
</ul>
What Does a Typical Day Look Like?
 An Operations Coordinator’s day is defined by keeping business functions aligned, efficient, and on track. You will:
 <ul>
<li>Monitor workflows across multiple departments to ensure daily tasks and projects are completed on time.</li>
<li>Update operational dashboards with the latest data and distribute KPI reports to management.</li>
<li>Maintain accurate records and SOPs, ensuring documentation reflects current practices.</li>
<li>Communicate with vendors and partners to confirm service delivery, resolve issues, and track SLAs.</li>
<li>Coordinate cross-departmental projects, following up on action items and escalating risks.</li>
<li>Support leadership with ad hoc analysis, reporting, or operational initiatives.</li>
</ul>
In essence: you act as the glue of the organization’s operations, ensuring processes are efficient, information is accurate, and leadership has visibility into daily performance.
 
Key Metrics for Success (KPIs): 
<ul>
<li>On-time completion of operational workflows.</li>
<li>Accuracy of KPI reporting and dashboards.</li>
<li>Zero missed vendor/service obligations.</li>
<li>SOPs and records consistently updated and audit-ready.</li>
<li>Positive feedback from stakeholders on communication and coordination.</li>
</ul>
Interview Process: 
<ul>
<li>Initial Phone Screen</li>
<li>Video Interview with Pavago Recruiter</li>
<li>Practical Task (e.g., create a weekly KPI dashboard or process tracker from sample data)</li>
<li>Client Interview</li>
<li>Offer & Background Verification</li>
</ul>

Operations Coordinator

CDHorizon United Arab Emirates

<div>
 
 
 About CDhorizon:
 
 
 
 CDhorizon is a leading provider of scaffolding solutions and rental services to the construction, oil &amp; gas, and industrial sectors across the UAE. We are committed to delivering exceptional service, safety, and reliability to our clients. As we continue to expand our operations, we are seeking a dynamic and experienced Operations Coordinator to join our team in Abu Dhabi.
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are looking for a highly organized and detail-oriented Operations Coordinator with specific experience in the scaffolding rental industry. The ideal candidate will be responsible for coordinating daily operations, managing inventory, handling client communications, and processing accurate and timely invoicing. This role is crucial in ensuring the smooth and efficient flow of our projects from dispatch to delivery and return.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Invoicing &amp; Administration:
 
 
 <ul>
 <li>
 Generate accurate and detailed invoices based on rental agreements, timesheets, and purchase orders.
 </li>
 <li>
 Track rental periods, calculate charges, and process billing in a timely manner.
 </li>
 <li>
 Handle client queries related to invoices and resolve any discrepancies promptly.
 </li>
 <li>
 Assist in accounts receivable follow-ups and payment collections.
 </li>
 <li>
 Maintain accurate and up-to-date records of all transactions, client interactions, and operational data.
 </li>
 </ul>
 
 
 
 
 
 Client Relations:
 
 
 <ul>
 <li>
 Serve as a primary point of contact for clients, providing professional and efficient service.
 </li>
 <li>
 Provide regular updates to clients on order status, delivery schedules, and any potential issues.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 
 Must be currently located in the UAE and ready to work in Abu Dhabi.
 
 </li>
 <li>
 Minimum of
 
 2-3 years of proven experience in an operations and invoicing role
 
 ,
 
 specifically within a scaffolding rental company in the UAE.
 
 </li>
 <li>
 In-depth knowledge of scaffolding equipment (types, parts, usage) is
 
 essential
 
 .
 </li>
 <li>
 Proven experience with invoicing software and Microsoft Office Suite (especially advanced Excel).
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 
 Multi-lingual proficiency is highly preferred
 
 (e.g., English + Arabic/Hindi/Urdu/Tagalog). Excellent command of English is mandatory.
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
 </li>
 <li>
 Meticulous attention to detail, especially concerning numbers and documentation.
 </li>
 <li>
 Excellent communication and interpersonal skills for effective client and team interaction.
 </li>
 <li>
 Problem-solving attitude and the ability to work under pressure.
 </li>
 <li>
 Valid UAE driving license is an advantage.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 A competitive, tax-free salary commensurate with experience.
 </li>
 <li>
 Employment visa and medical insurance as per UAE law.
 </li>
 <li>
 A positive and collaborative work environment with a growing company.
 </li>
 <li>
 Opportunities for professional development.
 </li>
 </ul>
 
 
</div>

BAAB AL SEHRA DELIVERY SERVICE LLC

Job Title: Operations Coordinator (Logistics) Location: Multiple Projects Across UAE Job Type: Full-time Salary Range: AED 2,000 &ndash; AED 2,500 per month Immediate Joining RequiredAbout the Role:We are seeking a proactive Operations Coordinator to oversee logistics and daily operations . This role is pivotal in ensuring seamless coordination across client sites, employee management, and operational efficiency.Requirements:<ul><li>Valid UAE Driving License</li><li>Language: Fluent English (required) + Arabic (preferred).</li><li>Experience: Minimum 1 year in UAE-based logistics/operations.</li><li>Visa Status:</li><li>Freelancers welcome (must provide NOC/passport for work permit processing).</li></ul>Skills:<ul><li>Strong organizational and communication skills.</li><li>Ability to manage teams, schedules, and multi-location tasks.</li></ul>Key Responsibilities:<ul><li>Oversee daily logistics operations / employee coordination.</li><li>Manage on-ground teams and resolve operational issues.</li><li>Ensure compliance with client requirements across multiple sites.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or willing to relocate with an employer-provided relocation package (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Logistic Operations: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Bardwood Support Services India Pvt Ltd

About Us: BardWood Support Services is a leading UK-based recruitment specialist to the facilities industry. We pride ourselves on providing exceptional service and building strong relationships with our clients and employees.The Role: We are seeking a highly motivated and organised Operations Coordinator to join our team. In this role, you will play a crucial part in ensuring the smooth running of our operations by managing internal and external stakeholder relations and efficiently handling queries and escalations.Responsibilities: <ul><li>Manage internal and external stakeholder relationships, fostering positive and productive communication.</li><li>Efficiently handle queries and escalations, providing timely and accurate resolutions.</li><li>Maintain accurate records and documentation.</li><li>Contribute to the continuous improvement of operational processes.</li><li>Collaborate effectively with colleagues across different departments.</li></ul>Required Skills:<ul><li>1+ years experience as an Operations Coordinator or International Voice Process</li><li>Excellent communication skills (oral and written).</li><li>Proactive and ability to work independently and collaboratively.</li><li>Strong problem-solving and analytical skills.</li><li>Ability to prioritise tasks and manage multiple deadlines effectively.</li><li>Proficiency in Microsoft Outlook.</li></ul>Benefits:<ul><li>Competitive salary and benefits package.</li><li>Opportunity to work in a dynamic and fast-paced environment.</li><li>Be part of a supportive and collaborative team.</li><li>Career development opportunities within a growing company</li></ul>Job Types: Full-time, Permanent, FresherPay: From &#8377;30,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Ability to commute/relocate:<ul><li>Bangalore, Karnataka: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li><li>Night Shift (Required)</li></ul>Work Location: In person

B2B Realty

<div>Operations Coordinator - B2B Realty 
B2B Realty, a leading company in property management and brokerage, is looking for an exceptional Operations Hero to join our expanding team in Cleveland, Ohio. The ideal candidate will bring a robust background in administrative operations, showcasing stability, consistency, and a detail-oriented mindset. As an Operations Hero, you will manage a variety of critical operational tasks, including lawn care, rental registrations, insurance management, utility billing, and owner account management. Your role is crucial to ensuring smooth and efficient operations, contributing to the overall success and growth of our business. 
Note: 
This is a remote position and candidates will be working in the US business hours (EST). 
Responsibilities
<ul>
<li>Lawn Care Management</li>
<li>Oversee all lawn care vendors, schedules, bills, and subscriptions.</li>
<li>Handle Rental Registrations</li>
<li>Handle new unit registrations and annual renewals.</li>
<li>Collaborate with the Local Agent in Charge (LAIC) in Cleveland to ensure compliance with new rental property laws and regulations, facilitating seamless operations and adherence to legal standards.</li>
<li>Insurance Management</li>
<li>Oversee insurance policies and manage additional insured requirements.</li>
<li>Ensure all properties have the necessary insurance coverage and documentation.</li>
<li>Liaise with utility companies for various issues and service requirements.</li>
<li>Negative Owner Accounts Management</li>
<li>Manage negative owner accounts, handle balances, emails, and collections.</li>
<li>Maintain a dedicated email alias for owner account management.</li>
<li>Perform various administrative duties to support the operations team.</li>
<li>Ensure all tasks are completed with high accuracy and attention to detail.</li>
<li>Stay informed about relevant laws, market trends, and industry best practices.</li>
<li>Attend training sessions and workshops to enhance knowledge and skills.</li></ul> 


Requirements
<ul>
<li>Previous experience in administrative roles, particularly in property management or real estate.</li>
<li>Strong background in operations, with proven experience in roles requiring stability, consistency, and attention to detail.</li>
<li>Strong understanding of real estate laws and regulations.</li>
<li>Excellent communication and customer service skills.</li>
<li>Ability to manage multiple tasks and projects simultaneously.</li>
<li>Proficiency in Microsoft Office and property management software.</li>
<li>Ability to work independently and as part of a team.</li>
<li>Strong negotiation and problem-solving skills.</li></ul> 


What we offer
<ul>
<li>Lucrative performance based Incentives and Bonuses</li>
<li>PTO as per company policy</li>
<li>Parental Leave</li>
<li>Comprehensive training will be provided to ensure you are fully equipped for your role.</li>
<li>Ongoing learning and support to help you succeed in your position.</li>
<li>Multiple opportunities for career growth and internal advancement.</li>
<li>Access to mentorship, upskilling resources, and cross-functional learning.</li></ul></div>

AL QANNATI BKC GROUPS OF COMPANIES

About us: Al Qannati-BKC Group of Companies delivers a wide range of manpower services across the United Arab Emirates, for a large Client base in infrastructure, construction, factories, interiors and fit out services. Having 25 years of experience working with the UAE&rsquo;s leading companies, we deploy the industry best tailored manpower services to advance our client success.Job Summary: We are seeking a proactive and organized Operations Coordinator to support the day-to-day functioning of our business operations. The ideal candidate will assist in streamlining processes, coordinating cross-functional activities, and ensuring operational efficiency across departments.Key Responsibilities<ul><li>Coordinate and monitor daily operational activities to ensure smooth workflow.</li><li>Assist in planning and executing operational strategies and projects.</li><li>Maintain accurate records, reports, and documentation related to operations.</li><li>Liaise between departments to facilitate communication and resolve issues.</li><li>Track KPIs and prepare performance reports for management.</li><li>Support procurement, logistics, and inventory management tasks.</li><li>Ensure compliance with company policies and regulatory requirements.</li><li>Identify areas for process improvement and recommend solutions.</li><li>Assist in onboarding and training of new staff related to operational procedures.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Hindi (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving license (Preferred)</li></ul>

Confidential

<h2>Job Title: Operations Coordinator</h2>&nbsp;Location: On-Site – Dubai, UAE Job Type: Full-Time Eligibility: Indian candidates only (Experienced professionals only)&nbsp;<h3>Key Responsibilities:</h3>&nbsp;<ul><li>Oversee and coordinate daily operational activities across departments</li><li>Ensure timely execution of workflows and interdepartmental processes</li><li>Handle operations across different functions/processes and generate regular reports for management</li><li>Prepare and submit operational and MIS (Management Information System) reports to management</li><li>Maintain accurate internal records, reports, and operational documentation</li><li>Support Finance, HR, and Compliance teams with daily coordination and follow-ups</li><li>Track task deliverables and ensure timely completion and reporting</li><li>Manage general administrative functions including logistics, inventory, and scheduling</li><li>Handle sensitive and confidential information with professionalism and discretion &nbsp;</li></ul><h3>Requirements:</h3>&nbsp;<ul><li>Minimum 1–2 years of experience in operations coordination, administration, or back-office support</li><li>Strong understanding of operational workflows and reporting structures</li><li>Proficient in MS Office/Google Workspace; familiarity with MIS tools is a plus</li><li>Excellent organizational and time management skills</li><li>Strong interpersonal and communication abilities</li><li>Ability to work under pressure in a fast-paced environment</li><li>Fluency in English and Hindi (verbal and written) is required</li></ul>

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