operations coordinator

Energy Trust of Oregon

<div>
 
 
 Position
 
 : Operations Coordinator
 
 
 
 Reports to
 
 : Operations Supervisor
 
 
 
 Compensation*
 
 : Competitive starting salary paid hourly: $62,500 ($30.05/hr) - $76,300 ($36.68/hr) commensurate with skills and experience, Full Pay Range: $62,500 ($30.05/hr) - $90,000 ($43.27/hr)
 
 
 
 Employment Classification
 
 : Full Time (40 hrs), Non-Exempt
 
 
 
 Office Location
 
 : Portland Metro Area, Oregon, USA
 
 
 
 Posted:
 
 February 2026
 
 
 
 Application Deadline:
 
 3/13/26
 
 
 
 
 
 
 BACKGROUND
 
 
 
 
 
 
 
 About Energy Trust Of Oregon
 
 
 
 Energy Trust of Oregon is an independent nonprofit organization dedicated to energy efficiency and renewable energy development. We serve Oregon customers of Portland General Electric, Pacific Power, NW Natural, Cascade Natural Gas and Avista, and SW Washington customers of NW Natural. Year over year Energy Trust is recognized as one of the 100 Best Nonprofits to Work For in Oregon.
 
 
 
 
 
 
 Our Vision
 
 
 
 Clean, affordable energy for everyone.
 
 
 
 
 
 
 Our Commitment to Diversity
 
 
 
 We recognize the lack of diversity in our industry, and we actively seek to address it with our hiring and retention practices as well as our values. We believe every person and their lived experience is integral to building a vibrant culture and delivering effective services to all customers we serve. We are committed to the principles of diversity, equity and inclusion, and we encourage candidates with diverse backgrounds and experience to apply.
 
 
 
 
 
 
 Our Location
 
 
 
 Energy Trust provides for a range of work location options, including remote, hybrid and in-office work. This position will represent Energy Trust in public settings and potentially at community events. We are open to candidates who live throughout Oregon and Washington. The Operations Coordinator would be expected to report to the office on a quarterly basis at minimum for All-Staff meetings.
 
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 
 The Operations Team is a key part of the broader Energy Programs division, providing essential support for the scoping, implementation, and delivery of programs. Efficient and effective daily operations depend upon the team&rsquo;s technical, administrative, and analytical responsibilities. The team manages project and payment processing across multiple programs while driving best practices and consistency for cross-program processes and operations.
 
 
 
 
 
 Our Operations Coordinator serves as a central communication and organization hub for program operations, collaborating with internal and external staff to implement business processes that improve the efficiency and effectiveness of program operations. Duties include facilitating customer service, coordination of incentive delivery processes, forms development, records management, review and approval of project payments, review and approval of product requests, and maintenance of the program implementation manual and other essential documentation. The Operations Coordinator will also provide operational support in the scoping, development and delivery of new initiatives, training for trade allies and program support staff. While a member of the Operations Team, the Operations Coordinator will be supporting various programs across the organization with a primary focus on the Residential Program or Industry &amp; Agriculture Program.
 
 
 This individual reports to the Operations Supervisor.
 
 
 
 
 
 
 Who You Are:
 
 
 
 We&rsquo;re looking for someone who thrives in a dynamic, evolving environment. You&rsquo;re comfortable balancing routine tasks while also embracing change and guiding others through new processes and requirements. You enjoy problem-solving and continuously improving existing workflows to stay aligned with evolving needs. You&rsquo;re adaptable and resourceful, ready to tackle complex questions&mdash;even when the answers aren&rsquo;t immediately clear&mdash;while providing thoughtful support to those around you.
 
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 <ul>
 <li>
 Oversee and conduct the weekly payment review and approvals, incentive check disbursement and correction processes for timely and accurate incentive payments while ensuring compliance with finance audit and controls processes.
 </li>
 <li>
 In collaboration with colleagues, process and review applications for program registration, pre-certification, and certification, and implement internal processes to confirm project managers&rsquo; good standing within the program and the enrollment status of program subscribers.
 </li>
 <li>
 Oversee audits of payments, project records, program files, AD accounts and other compliance processes with Finance and Legal departments, supporting efforts to improve records and resolve identified problems.
 </li>
 <li>
 Review project data and participant information in Energy Trust systems and other business applications. Leveraging reporting and analytics tools to improve data quality.
 </li>
 <li>
 Coordinate with and support the oversight of the program customer call center, including tracking and responding to customer and stakeholder questions, resolving escalated complaints, and collaborating with the OPUC consumer protection division, when needed.
 </li>
 <li>
 Work with and review critical and confidential project documentation for accuracy and data quality. Ensuring all required documentation is properly stored digitally in Energy Trust systems and accessible for audit review.
 </li>
 <li>
 Work with internal and external staff, program allies, and other external organizations on the delivery of programs, communication and outreach efforts, and cross functional projects.
 </li>
 <li>
 Request and provide data to assist with program delivery and the confirmation of project eligibility.
 </li>
 <li>
 Cross-train in program operations responsibilities to provide back-up and support to other team members, including various program management, delivery and customer service processes and functions
 </li>
 <li>
 As a power user of systems, inform and coordinate with Operations Analysts, Program and IT staff on program software needs and enhancement requests through the Business Systems Prioritization Process.
 </li>
 <li>
 Provide general business process support to Program Managers, other internal staff and PMC/PDC staff by providing information, direction and feedback in the delivery of programs.
 </li>
 <li>
 Manage coordination aspects of the implementation of programs, including meeting coordination, organization, and procedural oversight.
 </li>
 <li>
 Provide procedural oversight and tracking for key team initiatives, payment process improvement projects and special tasks.
 </li>
 <li>
 Document, train and provide guidance to internal and external staff on organizational standards, program procedures and the use of Energy Trust systems.
 </li>
 <li>
 Coordinate, organize and maintain SharePoint sites for programs. Ensuring all program files are organized and easily accessible with appropriate permissions.
 </li>
 <li>
 Review and approve user requests and support the active user audit.
 </li>
 <li>
 Develop, review, and refine program forms, manuals, training materials and other legal and compliance documents.
 </li>
 </ul>
 
 
 
 
 
 SUPERVISORY RESPONSIBILITY
 
 
 <ul>
 <li>
 No Supervisory Responsibilities
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 What You&rsquo;ll Need:
 
 
 
 
 
 
 
 APPLICATION INSTRUCTIONS:
 
 
 
 
 Please submit your resume and a brief cover letter that shares your interest in this role. All candidates must submit an application via Energy Trust&rsquo;s career page
 
 : www.energytrust.org/About/careers.
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 2 years&rsquo; experience in business/program administration, project coordination, or customer service.
 </li>
 <li>
 Proficient in data entry and general computer use, including MS Office software, Customer Relationship Management (CRM) systems and other database applications, working knowledge of SharePoint preferred.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Excellent coordination and organization skills, with high level of attention to detail.
 </li>
 <li>
 Ability to effectively prioritize and juggle multiple concurrent projects.
 </li>
 <li>
 Highly self-motivated and accustomed to working in a fast-paced team-based environment.
 </li>
 <li>
 Ability to work remotely and provide adequate internet access.
 </li>
 <li>
 Excellent attention to detail
 </li>
 <li>
 Must be able to interact with a diverse workforce and be comfortable working in culturally diverse settings and groups.
 </li>
 </ul>
 
 
 
 
 The above information is designed to outline the major functions and position requirements of this job. It does
 
 not
 
 identify all tasks that may be expected, nor address the performance standards that must be maintained.
 
 
 
 
 
 
 
 
 
 What You&rsquo;ll Get:
 
 
 <ul>
 <li>
 Health/dental/vision insurance
 </li>
 <li>
 Employer sponsored and paid life/disability
 </li>
 <li>
 401(k) with a company contribution of 6% of your salary after 90 days of employment
 </li>
 <li>
 TriMet pass
 </li>
 <li>
 Access to health and dependent FSA/HSA accounts
 </li>
 <li>
 Generous paid vacation, holidays and sick days
 </li>
 <li>
 Paid volunteer hours
 </li>
 <li>
 Employee assistance program
 </li>
 <li>
 Career advancement opportunities
 </li>
 <li>
 Great colleagues and culture
 </li>
 <li>
 Flexibility to work from home and/or an office space at the Portland, OR location
 </li>
 <li>
 Work from home laptop provided
 </li>
 <li>
 Read more about our benefits here
 </li>
 </ul>
</div>

Operations Coordinator

HKH Property Management LLC

Operations Coordinator (Full-Time, $20-$25/hour)Monday-Friday (7am-3pm or 8am-4pm or 9am-5pm)**Please include a professional resume along with a cover letter of why you would be a good fit for this position. Applications without these will not be considered**About UsWe are entrepreneurial business owners managing several ventures &mdash; including two small business cookie stores, a real estate investment company, and a real estate brokerage. We are looking for a motivated, hardworking, and detail-oriented Operations Coordinator to help support us in the day-to-day operations of these businesses.This is an exciting opportunity for someone who enjoys variety in their work and wants to be part of a fast-paced, hands-on environment where no two days are the same.Position OverviewThe Operations Coordinator will play a key role in keeping our businesses running smoothly by managing schedules, coordinating tasks, and assisting with both administrative and operational responsibilities. The ideal candidate is dependable, organized, eager to learn, and able to handle multiple priorities with professionalism and initiative.Note: This position will be in-person for the time being, with the possibility of transitioning to a remote or hybrid role in the future based on performance and business needs.Responsibilities<ul><li>Manage calendars, appointments, and communications for business owners</li><li>Track expenses, manage receipts, and maintain organized financial records</li><li>Assist with payroll, worker&rsquo;s compensation, and unemployment filings</li><li>Coordinate with contractors and vendors for both retail and real estate projects</li><li>Follow up with real estate clients and help with brokerage operations</li><li>Run errands and complete various administrative tasks as needed</li><li>Maintain detailed logs and ensure smooth information flow between businesses</li><li>Anticipate needs and take initiative to complete tasks with minimal supervision</li></ul>Qualifications<ul><li>Previous experience as an Executive Assistant, Administrative Assistant, or similar role</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication and problem-solving skills</li><li>Comfortable using Google Workspace, Microsoft Office, and spreadsheet tools</li><li>Basic bookkeeping or payroll experience preferred</li><li>Familiarity with real estate or small business operations is a plus</li><li>Must have a valid driver&rsquo;s license and reliable transportation</li><li>Positive attitude, strong work ethic, and willingness to learn</li></ul>Position Details<ul><li>Hours: 40 hours per week (some flexibility in schedule)</li><li>Pay: $20-$25 per hour (salary possible after probationary period)</li><li>Location: In-person to start, with potential for remote/hybrid work later</li><li>Start Date: Mid-late March</li></ul>Pay: $20.00 - $25.00 per hourExpected hours: 40.0 per weekWork Location: In person

PESTOKILL L.L.C

We are a prominent pest control services company operating in Dubai and other emirates since the past 40 years.We are looking to hire a customer and operations coordinator to work as part of our team.- Candidates with prior experience preferred. - Salary is negotiable. Responsibilities:- Coordinating &amp; scheduling inspection and treatment appointments;- Advising tenants &amp; clients of preparation and prevention techniques through written and oral communication;- Following up with all involved parties during the service, from initial inspection to confirmed resolution;- Keeping detailed records of all appointments and tenant communications;- Ability to adapt quickly by cancelling or rescheduling appointments on very short notice and informing contractors and tenants of any changes- Coordinate with Pest Control technicians and drivers to ensure proper delivery of serviceSkills:- Excellent interpersonal and communication skills- Strong written &amp; oral skills in English- Highly organized and detail-oriented, with good customer service sense- Working knowledge of MS office (Excel, Word, Outlook)Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Tower Accounting

About UsTower Accounting serves faith-based nonprofits with clarity, integrity, and care. We exist to take financial overwhelm off their plates&mdash;replacing it with reliable, strategic support&mdash;so they can focus on their mission with peace of mind. We're a fully remote team serving 40+ nonprofit clients with full-service bookkeeping, 990 preparation, and CFO advisory services.Our Values: Kindness (we treat each other with patience and grace), Clarity (we communicate in plain language, not jargon), Accountability (we do what we say and own our mistakes), Collaboration (we win as a team), and Service (we're here to serve, not sell).The RoleWe're hiring an Operations Coordinator to lead operational workflows that enable our team to serve clients excellently. You'll be the glue that holds operations together&mdash;coordinating across our distributed team, rallying people to meet deadlines, and making judgment calls about priorities. You coordinate projects, track deadlines, follow up across the team, and work with external partners like Executive Directors at client organizations. Our Client Services Coordinator handles specific operational tasks (inbox, payroll, deposits)&mdash;you coordinate the bigger picture.This is a part-time role: 10-15 hours/week, fully remote, flexible schedule with some EST business hours overlap.Immediate priority: Outstanding 2025 state filings need completion urgently.Who You Are<ul><li>Coordinator/Rallier: You keep things moving&mdash;&quot;Is this done yet?&quot; doesn't feel pushy, it feels necessary. Following up energizes you.</li><li>Good judgment: You can tell what's truly urgent vs. what can wait, protecting the CEO from noise so she can focus strategically.</li><li>Status tracker: You're energized by collecting updates, checking in, and keeping momentum going across distributed teams.</li><li>Comfortable with follow-up: You don't mind being the person who asks again (nicely but firmly) when something is overdue.</li><li>Team supporter: You're energized by helping the team succeed, not being the star. Coordination work is essential glue that holds operations together.</li><li>Experience: 1-3 years in operations, project coordination, or admin support. Nonprofit experience helpful but not required.</li><li>Tech-savvy: Comfortable with Google Workspace, project management tools, quick learner on new systems. Self-directed and reliable.</li></ul>What We Offer<ul><li>Pay: $20-30/hour depending on experience</li><li>Hours: 10-15 hours/week to start, potential to grow to 20+ hours as Tower scales</li><li>Remote &amp; Flexible: Work from anywhere in the US with some EST overlap for coordination</li><li>Mission-driven culture: Faith-based team supporting nonprofits changing the world</li><li>Direct impact: Small team where your work matters immediately and your voice is heard</li><li>Growth potential: Expand hours and responsibilities as we grow toward serving 50+ clients</li></ul>How to ApplySend to: jempson@tower1428.orgSubject: Operations Coordinator Application - [Your Name]Include: Resume and cover letter addressing:<ul><li>Tell us about a time you had to follow up multiple times to keep something moving</li><li>Your experience with project coordination or deadline tracking</li><li>How do you feel about being &quot;the person who checks in&quot;?</li><li>Why supporting nonprofits matters to you</li><li>Bonus points for a Loom or video!</li></ul>Start date: ASAP (2-week notice acceptable) Interviews: Rolling basis via video call with CEOIf you're energized by coordination, love keeping things moving, and want to support nonprofits doing Kingdom work&mdash;we'd love to hear from you. We're reviewing applications immediately.Pay: $20.00 - $30.00 per hourExpected hours: 10.0 &ndash; 15.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Canyon Engineering Contracting Company

Job Title: Operations CoordinatorLocation: Dammam, KSASalary: 2000 SARSummary: We are seeking an Operations Coordinator to support production, inventory, logistics, documentation, and cross-departmental coordination. The ideal candidate is detail-oriented, proactive, and skilled in managing workflows and data accuracy.Responsibilities:Prepare job orders, quotations, purchase requisitions, and production documents.Monitor production progress and ensure deadlines are met.Maintain accurate inventory in Zoho ERP and MS Lists; perform regular audits.Manage dispatch schedules, inspections, and delivery coordination.Prepare MTCs, Inspection Reports, POs, packing lists, and labels.Resolve customer queries and support sales order processing.Ensure compliance with quality, safety, and audit requirements.Liaise across Sales, Procurement, Finance, Operations, and Warehouse teams.Assist in warehouse and factory labour supervision and residency oversight.Support workflow digitization and continuous improvement initiatives.Qualifications:<ul><li>Minimum Intermediate, Bachelors preferred.</li><li>Must be Proficient in MS Excel.</li><li>Must have good English and Urdu/Hindi Communication.</li><li>Prior experience in warehouse or production roles is an advantage.</li></ul>Job Type: Full-timePay: ﷼2,000.00 per monthAbility to commute/relocate:<ul><li>Dammam: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you employed or unemployed? If employed what's your current salary?</li><li>What is your expected salary?</li><li>Rate your MS Excel proficiency from 1 to 10, 10 being highest.</li><li>We require someone who can join us immediately.</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Language:<ul><li>Urdu/Hindi (Required)</li></ul>License/Certification:<ul><li>transferable Iqama (Preferred)</li></ul>Location:<ul><li>Dammam (Required)</li></ul>Work Location: In person

Pavion

<div>Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across 70+ U.S. locations and 22 countries. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries.

As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service.

With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients&rsquo; needs. Learn more at www.pavion.com 


Pavion and our family of companies are seeking a talented and motivated Operations Coordinator to join our security business unit. 


Primary Responsibilities:
<ul>
<li>Respond to end user/customer-reported issues via inbound and outbound phone and email communications (i.e. updating customers, providing instruction, tech support, coaching, negotiating, etc.)</li>
<li>Determine the appropriate course of action and follow through to ensure resolution</li>
<li>Coordinate projects related to security solutions (i.e. CCTV systems) to include scheduling, ordering equipment, communicating with onsite personnel, updating customer on status, ensuring work completed per scope</li>
<li>Perform data entry in workflow system for transactions and tasks, logging activity, reporting, generating work orders, shipments and other tasks related to a service request</li>
<li>Manage costs, margin and budget on individual or group work orders as well as handling warranty and non-warranty ownership of all billable items and services incurred to complete a service scope</li>
<li><div>Assist with permitting: Certificates of insurance, State contractors license, DIR Registration, General electrician state certificate for each employee, Updated safety certifications, Employees union dispatch slips, W9, DAS 140 &amp; 142, Letter of assent, Preliminary notice and Certified payroll</div>
</li></ul><div>Basic Qualifications:</div>
<ul><li>High School Diploma or equivalent</li>
<li>2+ years of customer service, dispatch and/or tech support experience</li>
<li>Well versed in all compliance documentation for construction projects. Understand fire projects and can assist with permitting.</li>
<li>Security clearance</li>
</ul><div>Preferred Qualifications:</div>
<ul><li>Organizational skills</li>
<li>Able to navigate computer based ticketing system</li>
<li>Experience managing schedules</li>
<li>Strong multi-tasking and documentation skills</li>
<li>Detail oriented and analytic problem solver</li>
<li>Mechanical/technical aptitude</li>
<li>Customer service attitude</li>
<li>Ability to multi-task under pressure</li>
<li>Time management and ability to meet deadlines</li>
</ul>
Compensation based on experience: $28-32/HR

Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.</div>

GMG VIP, LLC

Executive Operations CoordinatorWe are seeking a highly organized and proactive Executive Operations Coordinator to support daily office operations and assist the leadership team with scheduling, travel coordination, and administrative support.This role is ideal for someone who enjoys working in a fast-moving professional office and helping leadership stay organized while ensuring operations run smoothly.The right candidate is resourceful, detail-oriented, and comfortable managing multiple priorities while maintaining professionalism and discretion.The Executive Operations Coordinator plays an important role in maintaining an efficient office environment while supporting leadership with scheduling, logistics, and operational coordination.Key ResponsibilitiesLeadership Team Support<ul><li>Manage and maintain leadership calendars, including scheduling meetings and confirming appointments</li><li>Coordinate travel arrangements including flights, hotels, transportation, and itineraries</li><li>Work with concierge services and vendors to support business meetings and travel logistics</li><li>Track travel documentation and assist with expense reporting and reconciliation for the Finance team</li></ul>Office Coordination<ul><li>Serve as a primary point of contact for incoming calls and office visitors</li><li>Maintain a welcoming and professional office environment for guests, employees, and partners</li><li>Assist with coordinating leadership meetings, internal events, and team gatherings</li><li>Support HR with planning office activities, team meetings, and company events</li></ul>Operational Support<ul><li>Assist with administrative projects and operational tasks that support leadership and office workflow</li><li>Help ensure schedules, meetings, and office operations run efficiently and on time</li><li>Provide general administrative assistance where needed to support the broader team</li></ul>Qualifications<ul><li>2+ years of experience in an administrative, office coordination, or executive support role</li><li>Strong organizational and time-management skills with attention to detail</li><li>Professional communication skills with strong phone and interpersonal etiquette</li><li>Ability to manage multiple priorities and respond to time-sensitive requests</li><li>Comfortable working in a fast-paced, team-oriented office environment</li><li>Proficiency with Microsoft Office, Outlook, Google Workspace, or similar tools</li><li>Positive attitude and willingness to contribute where needed</li></ul>What Makes Someone Successful in This Role<ul><li>Highly dependable and detail-oriented</li><li>Able to anticipate needs and stay one step ahead</li><li>Takes ownership of responsibilities and follows through reliably</li><li>Maintains professionalism and discretion when supporting leadership</li><li>Comfortable interacting with executives, clients, and external partners</li></ul>Additional Expectations<ul><li>Ability to manage multiple priorities and adapt to changing schedules</li><li>Strong attention to detail in a fast-paced environment</li><li>Professional communication and discretion when interacting with leadership and external partners</li><li>Proactive approach to helping leadership stay organized and operations run smoothly</li></ul>Why This Role Is a Great Opportunity<ul><li>Exposure to leadership and executive-level operations</li><li>Opportunity to grow into broader operational or executive support responsibilities</li><li>Collaborative and professional office environment</li></ul>Pay: $55,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Please include a brief note describing why you are interested in supporting leadership in this role.</li></ul>Work Location: In person

Executive Operations Coordinator

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