operations executive

AW Rostamani

<div>Job Purpose
The Freight Operations Executive is responsible for managing the end-to-end coordination of import and export shipments across air, sea, and land freight The role ensures accurate documentation, regulatory compliance, timely shipment execution, and effective communication with customers and stakeholders, thereby supporting operational efficiency, service excellence, and cost control within the supply chain function
Job Responsibilities
Shipment Coordination &amp; Execution
<ul><li>Manage end-to-end coordination of import and export shipments (air, sea, and land freight)
</li><li>Book shipments with airlines, shipping lines, NVOCCs, and transport providers
</li><li>Prepare and verify shipping documentation, including:
<ul><li>HBL / MBL
</li><li>AWB
</li><li>Commercial Invoice
</li><li>Packing List
</li><li>Certificate of Origin, etc
</li><li>Coordinate cargo pick-ups, deliveries, and load planning activities
</li></ul></li></ul>Documentation &amp; Compliance
<ul><li>Ensure all documentation complies with customs regulations, port authority requirements, and international trade laws
</li><li>Submit online documentation via relevant platforms (eg Dubai Trade, E-Mirsal 2, where applicable)
</li><li>Maintain accurate records for audit and compliance purposes
</li><li>Verify HS codes, applicable duties and taxes, and ensure correct customs declarations
</li></ul>Customer Service &amp; Communication
<ul><li>Act as the primary operational point of contact for customers
</li><li>Provide regular shipment updates, including ETD/ETA notifications, exceptions, and delays
</li><li>Manage service-related queries, resolve operational issues, and coordinate effectively with internal teams
</li></ul>Coordination with Internal &amp; External Stakeholders
<ul><li>Shipping lines and airlines
</li><li>Transport providers and warehouse teams
</li><li>Customs brokers
</li><li>Agents at origin and destination
</li></ul>Cargo Tracking &amp; Monitoring
<ul><li>Track shipments through carrier platforms and internal systems
</li><li>Monitor cargo status to prevent demurrage, detention, storage charges, and other avoidable costs
</li><li>Promptly escalate operational risks or exceptions to the relevant stakeholders
</li></ul>Operational Efficiency &amp; Reporting
<ul><li>Maintain shipment logs and prepare weekly and monthly operational reports
</li><li>Support continuous improvement initiatives related to SOPs, workflows, and service quality
</li><li>Ensure adherence to company policies, KPIs, and SLAs
</li></ul>Problem Solving &amp; Issue Resolution
<ul><li>Manage daily operational challenges, including cargo delays, documentation discrepancies, customs issues, or carrier changes
</li><li>Proactively identify solutions to minimise customer impact and maintain service standards
</li></ul>Qualifications / Experience / Competencies
<ul><li>Bachelor&rsquo;s Degree
</li><li>Minimum of 5 years&rsquo; experience in the freight forwarding industry, preferably within a fast-paced operational environment
</li><li>Strong decision-making ability
</li><li>Systematic, well-organised, and process-driven approach to work
</li><li>Strong problem-solving and troubleshooting skills</li></ul></div>
 <div><div>AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees. 
</div><div></div> 
<div>Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand. 
</div><div></div> 
<div>Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations. 
</div><div></div> 
<div>For more information, visit www.awrostamani.com .</div></div>

Operations Executive

Protectol Health

<div>
 
 Location:
 
 Dammam, Saudi Arabia
 
 
 
 Experience:
 
 1 &ndash; 4 Years.
 
 
 
 Nationality:
 
 Open to All Nationalities.
 
 
 
 Job Summary
 
 
 
 We are looking for a dynamic
 
 Operations Executive
 
 to support daily office and operational activities in our Dammam office. The role will involve visa coordination, administrative support, vendor coordination, and general operational tasks to ensure smooth business operations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Handle employee visa processing and documentation, including new visas, renewals, cancellations, and related government procedures.
 </li>
 <li>
 Coordinate with PRO services, government portals, and relevant authorities for visa and documentation requirements.
 </li>
 <li>
 Support day-to-day office operations and ensure smooth administrative functioning.
 </li>
 <li>
 Manage office documentation, filing systems, and employee records.
 </li>
 <li>
 Coordinate with vendors, service providers, and suppliers for office requirements.
 </li>
 <li>
 Assist in procurement of office supplies and operational materials.
 </li>
 <li>
 Support HR and operations teams in documentation and employee coordination.
 </li>
 <li>
 Maintain records of licenses, permits, and company documents and track renewal dates.
 </li>
 <li>
 Assist management with operational reporting, data tracking, and coordination tasks.
 </li>
 <li>
 Handle general administrative tasks including scheduling, coordination, and office support.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 1&ndash;4 years of experience in operations, administration, or office coordination roles.
 </li>
 <li>
 Basic understanding of visa processes and documentation is preferred.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Good communication and coordination abilities.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook).
 </li>
 <li>
 Ability to work in a fast-paced operational environment.
 </li>
 </ul>
</div>

360SynergyTech

We Are Hiring &ndash; 360SynergyTech (Pvt.) Ltd., LahoreWe work with US-based businesses, managing their SMS campaigns, email outreach, and Associate Operations Executive. We are currently looking for a motivated individual to join our team and help manage these processes efficiently.Position: Associate Operations ExecutiveKey Responsibilities:<ul><li>Cold email outreach</li><li>SMS campaign management</li><li>Lead research</li><li>CRM management</li><li>Virtual Assistant (VA) tasks for US-based clients</li></ul>Proper training will be provided from day one.Compensation:<ul><li>Training Stipend: PKR 25,000</li><li>After 2 Months: PKR 35,000 &ndash; 40,000 (based on performance)</li></ul>Working Hours:<ul><li>Shift: 6:00 PM &ndash; 3:00 AM (US Time Zone)</li><li>Location: Onsite &ndash; Valencia Town, Lahore</li></ul>Eligibility:<ul><li>BBA graduates or final-year students</li><li>Decent English communication skills</li></ul>How to Apply:Apply through the form below: https://lnkd.in/dJti4SqmContact: 0324-9925737Job Types: Full-time, FresherPay: Rs25,000.00 - Rs40,000.00 per monthWork Location: In person

Associate Operations Executive

Suave Solutions

Job Summary:We are seeking a dynamic and detail-oriented Operations Executive with 2&ndash;3 years of experience in the hospitality industry. The candidate will be responsible for overseeing daily operations, ensuring high service standards, improving guest satisfaction, and supporting overall business performance.Key Responsibilities:<ul><li>Oversee day-to-day operational activities of the hotel/restaurant/property.</li><li>Ensure smooth coordination between front office, housekeeping, F&amp;B, and other departments.</li><li>Maintain high standards of customer service and guest satisfaction.</li><li>Handle guest queries, complaints, and feedback in a professional manner.</li><li>Monitor staff performance and ensure adherence to company policies and SOPs.</li><li>Assist in staff scheduling, training, and performance management.</li><li>Ensure compliance with health, safety, and hygiene regulations.</li><li>Prepare operational reports and analyze performance metrics.</li><li>Support management in achieving revenue and cost-control targets.</li><li>Coordinate with vendors and suppliers as required.</li></ul>Required Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Hospitality Management or related field (preferred).</li><li>2&ndash;3 years of relevant experience in hospitality operations.</li><li>Strong leadership and team coordination skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Problem-solving and decision-making skills.</li><li>Ability to work in a fast-paced environment.</li><li>Proficiency in MS Office and hospitality management software (preferred).</li></ul>or apply at zafeer@suavesolutions.netPay: Up to Rs50,000.00 per monthWork Location: In person

Hotel Operations Executive

IntelliasPro Private Limited

Join IntelliasPro &ndash; A Leading US-Based Outsourcing Company At IntelliasPro Pvt. Ltd., we are committed to creating an enriching and rewarding environment for our employees. We value dedication, growth, and teamwork, and we&rsquo;re looking for passionate professionals to join our team as BPO Operations Executive (Medical Billing).Key Responsibilities<ul><li>Manage delinquent accounts and proactively work on aging receivables for both patient and insurance balances.</li><li>Resubmit charges with supporting documentation for medical necessity and ensure timely corrective actions.</li><li>Appeal outstanding denials from insurance carriers and follow up until resolution.</li><li>Retrieve and reconcile Explanation of Benefits (EOBs) from payer portals, ensuring accurate posting of payments.</li><li>Identify and communicate denial trends to improve processes.</li><li>Enter charges and payments within Electronic Health Records (EHR) systems.</li><li>Coordinate with providers to clarify incomplete information for proper claim adjudication.</li><li>Correct, complete, and process claims efficiently.</li><li>Perform follow-ups with insurance companies on unpaid accounts using aging reports.</li><li>Collaborate with internal departments to ensure smooth communication and workflow.</li><li>Handle multiple communication channels (Calls, Emails, Chats &amp; Faxes) with professionalism.</li><li>Maintain documentation and protocols for all tasks performed.</li><li>Take on additional duties as assigned, contributing to team success.</li></ul>Requirements<ul><li>Strong communication and writing skills, with active listening ability.</li><li>Familiarity with EMR/EHR systems.</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Computer literacy and adaptability in fast-paced environments.</li><li>Minimum 1 year of experience in customer support or documentation.</li><li>Flexibility, attention to detail, and ability to work under pressure.</li><li>Qualification: A Levels / Graduation or above.</li><li>Candidates with a Medical Billing background will be preferred.</li></ul>What We Offer<ul><li>Comprehensive On-the-Job Training to help you succeed.</li><li>Fuel Allowance for commuting ease.</li><li>Medical Insurance (OPD &amp; IPD coverage).</li><li>Provident Fund (PF) and EOBI benefits.</li></ul>*Job Type: Full-timePay: From Rs60,000.00 per monthWork Location: In person

BPO Operations Executive

Inchcape Shipping Service

<div>Who We Are: 
At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations. 

Role Summary: 
The role of the Operations Executive will be to coordinate and manage all crew-related operational activities for assigned vessels, ensuring timely crew planning, documentation, mobilization and smooth communication between vessels, crew members, manning agencies, and internal departments. The role ensures efficient crew deployment while maintaining compliance with company policies. 
Contract: Permanent

Location: Dubai, UAE (On-Site) 
Key Responsibilities:<div></div><ul><li><div> 
</div></li>
</ul> 
<ul><li>Deliver high service standards by proactively driving improvement and change.</li>
<li>Work flexibly across time zones and outside office hours with a positive, team-oriented approach.</li>
<li>Coordinate port operations, including vessel attendance and government-related contracts.</li>
<li>Plan and deploy crew in line with vessel schedules, managing visa documentation and compliance.</li>
<li>Communicate effectively with customers, vendors, manning agents, vessels, hotels, drivers, and internal teams.</li>
<li>Identify, implement, and record cost-saving initiatives without compromising service quality.</li>
<li>Maintain compliant vessel files, SOPs, and handle complaints in line with company procedures.</li>
<li>Source materials from reliable vendors, maintain and assess the vendor database with due diligence.</li>
<li>Validate delivery notes and vendor invoices, report discrepancies, and submit documentation to Finance.</li>
<li>Respond promptly to escalations, engaging directly with customers to resolve issues.</li></ul> 


Candidate Requirements: 
<ul>
<li>
Excellent communication skills (written and verbal)</li>
<li>Basic knowledge on crew movements</li>
<li>Strong organisational and planning skills</li>
<li>Ability to coordinate multiple crew changes simultaneously</li>
<li>Problem-solving and decision-making skills under time pressure</li>
<li>Ability to work under pressure and meet tight deadlines</li>
<li>Ability to handle emergencies and last-minute changes efficiently</li>
<li>Ability to work independently as well as part of a team</li>
<li>Bachelor&rsquo;s degree</li>
<li>Proficiency in MS Office applications (Excel, Word, Outlook)</li>
<li>Flexible working in shifts (night shift)</li></ul> 


You will receive: 
A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy: 
<ul>
<li>
A place to grow your career - we&rsquo;ll help you set big goals and exceed them.</li>
<li>Competitive salary package. 
</li>
<li>Work with talented, committed, and supportive teammates.</li>
<li>Value Award celebration events.</li></ul> 


Why Inchcape Shipping Services? 
We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry. 
Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these: 

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry. 
#WeAreInchcape 
Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success. 

Additional Information: 
Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location. 

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them. 
#LI-Onsite</div>

UAE - Operations Executive

ZRC International FZCO

CompanyZRC International (ZRCI) is a specialist business consulting firm delivering Governance, Risk &amp; Compliance (GRC), Transformation and AI-enabled advisory services. We support organisations navigating complex regulatory environments and large-scale transformation programmes through pragmatic, technology-enabled solutions.Our expertise spans Cyber Security, AI Governance &amp; Compliance, SOX (Sarbanes-Oxley), Business and IT Controls Transformation (including SAP S/4HANA and Oracle Fusion), Controls Optimisation, Internal Audit, ESG, IPO Governance Readiness and regulatory compliance.Founded in 2023, ZRCI was established as a strategic extension of our UK-headquartered affiliate, ZR Consultants, supporting our continued growth across the UAE and wider region. As a fast-growing consultancy, we pride ourselves on delivering high-quality, commercially focused solutions with agility and professionalism.To learn more, please visit www.zrc.ae.Role OverviewWork type: Full timeLocation: Hybrid &ndash; Dubai or Abu DhabiWe are seeking a dynamic and highly organised Business Operations Executive to play a pivotal role at the centre of our growing consultancy. Working closely with senior leadership, this position combines executive support, business development coordination, marketing delivery and operational oversight.You will help drive commercial growth initiatives, strengthen ZRC&rsquo;s brand presence and ensure the smooth day-to-day running of internal operations. This is a highly varied role suited to someone proactive, detail-oriented and comfortable working within a fast-paced, high-performance consulting environment.This opportunity is ideal for someone who enjoys autonomy, thrives in a &ldquo;roll-up-your-sleeves&rdquo; culture and wants to make a tangible impact within a scaling advisory firm.To apply, candidates must demonstrate prior experience within the management consulting, Governance or professional services sector. While the role spans a broad range of responsibilities, we encourage applications from candidates who may not meet every requirement but bring strong potential and initiative.Key ResponsibilitiesExecutive &amp; Operational Support&middot; Manage senior leadership diaries, inboxes and scheduling of internal and external meetings.&middot; Coordinate complex travel logistics including flights, visas, accommodation and executive arrangements.&middot; Support core business operations including document management, expense tracking, supplier coordination and award submissions.&middot; Maintain accurate timesheets using MyHours.&middot; Prepare high-quality presentations, proposals and professional documentation.&middot; Provide flexible operational support across evolving business needs.Business Development &amp; Marketing&middot; Conduct market and prospect research to support strategic client targeting.&middot; Identify key stakeholders and assist with outreach activities using tools such as Apollo.&middot; Maintain and update company profiles across supplier portals and procurement platforms.&middot; Monitor supplier portals for opportunities and coordinate registrations.&middot; Prepare weekly commercial and operational reporting packs for senior management.&middot; Support development of targeted marketing campaigns aimed at blue-chip organisations.&middot; Create and maintain professional client-facing proposals and presentation materials.&middot; Manage digital content across LinkedIn, X and the company website.&middot; Maintain and continuously update the website to ensure accuracy and brand consistency.&middot; Plan and execute content calendars aligned with business objectives.&middot; Design branded visual assets using Canva.&middot; Support brand growth through consistent and engaging digital storytelling.&middot; Arrange meetings and coordinate follow-ups with prospective clients.Recruitment &amp; Talent Coordination&middot; Support the end-to-end recruitment lifecycle including advertising roles, screening applicants and coordinating interviews.&middot; Maintain recruitment trackers and candidate records.&middot; Manage candidate pipelines via platforms such as Indeed.&middot; Format CVs and prepare professional candidate profiles for client submissions.Skills &amp; Qualifications&middot; Exceptional written and verbal English communication skills.&middot; Demonstrable experience supporting senior stakeholders within consulting or professional services.&middot; Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint.&middot; Confident using Canva and digital content tools.&middot; Highly organised with strong multitasking and prioritisation skills.&middot; Able to work independently, take ownership and manage competing priorities.&middot; Professional, discreet and trustworthy when handling confidential information.&middot; Experience within a high-growth consultancy or advisory environment is advantageous.&middot; Willingness to undergo enhanced background checks where required.We kindly request that recruitment agencies do not contact us regarding this role.Equal OpportunitiesAs a proud Ethnic Minority-Owned business, ZRC International is committed to diversity, inclusion and equal opportunity. We welcome applications from candidates of all backgrounds and believe that diverse perspectives strengthen our organisation and the value we deliver to clients.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have experience creating presentations, marketing materials or branded content using Canva or similar tools?</li><li>Do you have experience updating or managing company websites (e.g., WordPress or similar CMS platforms)?</li><li>This role requires strong organisation and multitasking. Please briefly describe a role where you supported senior stakeholders across multiple priorities?</li><li>Tell us about a time you supported client growth or business development initiatives within a consulting or professional services environment. What was your role?</li><li>What tools or processes have you used to manage recruitment workflows or candidate pipelines in previous roles?</li><li>Please indicate your current notice period or earliest available start date?</li><li>Please describe your experience working within management consulting, professional services and examples of where you have worked to deliver similar services to ZRC?</li><li>Please paste your full Linkedin Profile address here - thankyou! </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive or Operations Support within professional services: 3 years (Required)</li><li>LinkedIn or Digital Content Management: 3 years (Required)</li><li>Business Development or Proposal Coordination: 3 years (Required)</li><li>Marketing or Digital Content Creation: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Business Operations Executive

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