operations executive

A&A Associate

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   Job Summary
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  The Renewals Operations Executive is responsible for managing the end-to-end renewal process for client trade licenses, establishment cards, visas, immigration cards, and other government-related services. The role requires close coordination with clients, internal departments, and UAE government authorities to ensure all renewals are completed accurately and on time while maintaining a high level of customer satisfaction.
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   Key Responsibilities
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   Manage the complete renewal lifecycle for trade licenses, visas, establishment cards, immigration files, and related government documents.
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   Monitor renewal due dates and proactively contact clients well before expiry.
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   Coordinate with Sales, Relationship Managers, Finance, and Government Relations (PRO) teams to ensure timely processing.
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   Verify client documentation and ensure compliance with UAE regulations.
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   Prepare and submit renewal applications through relevant government portals and free zone authorities.
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   Track application progress and provide regular updates to clients.
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   Follow up on pending documents, approvals, and payments.
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   Maintain accurate records in the CRM and internal systems.
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   Resolve renewal-related issues by coordinating with internal and external stakeholders.
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   Ensure all renewal activities comply with company policies and UAE government regulations.
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   Support process improvement initiatives to enhance operational efficiency and customer experience.
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   Prepare periodic reports on renewal status, pending cases, and completion rates.
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   Required Qualifications
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   Bachelor's degree in Business Administration or a related field.
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   1&ndash;3 years of experience in the UAE business setup, corporate services, or company formation industry.
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   Strong understanding of UAE mainland, free zone, and immigration renewal procedures.
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   Experience handling government portals and renewal documentation.
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   Excellent organizational and time management skills.
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   Strong communication and client relationship management abilities.
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   Proficiency in Microsoft Office and CRM systems.
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   Ability to manage multiple renewals simultaneously while meeting deadlines.
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Renewals Operations Executive

Multitrans Logistics Pakistan

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   We&rsquo;re Hiring | Customer Service &amp; Supply Chain Operations Executive &ndash; Pakistan Only
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   As part of Multitrans Logistics Pakistan's continued growth, we are expanding our team and looking for a motivated
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    Customer Service &amp; Supply Chain Operations Executive
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   to join us.
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   📌 Important
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   : This position is open to candidates based in Pakistan only.
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   If you are passionate about customer service, logistics, and supply chain operations and enjoy working in a fast-paced environment, we&rsquo;d love to hear from you.
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   📍 Position: Customer Service &amp; Supply Chain Operations Executive
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   Location:
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   Remote (Work from Home) &ndash; Pakistan Only
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   Employment Type:
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   Full-Time
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   Working Days:
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   Monday to Friday (5-Day Work Week)
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   Key Responsibilities:
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    Serve as the primary point of contact for customer inquiries and shipment updates.
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    Process customer orders and ensure timely execution and fulfilment.
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    Coordinate with suppliers, carriers, and internal teams to ensure smooth supply chain operations.
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    Monitor shipments and proactively resolve transportation or delivery-related issues.
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    Maintain accurate records of customer communications, orders, and operational activities.
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    Prepare operational reports and performance metrics.
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    Identify opportunities to improve customer satisfaction and operational efficiency.
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    Ensure compliance with company policies, procedures, and service standards.
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   Qualifications
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    Bachelor&rsquo;s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
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    2&ndash;4 years of experience in customer service, logistics, freight forwarding, supply chain, or operations.
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    Excellent communication, interpersonal, and customer service skills.
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    Strong organizational, analytical, and problem-solving abilities.
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    Proficiency in Microsoft Office (especially Excel) and ERP/CRM systems such as SAP, Oracle, Microsoft Dynamics, or similar platforms is preferred.
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    Ability to work independently, manage multiple priorities, and meet deadlines in a remote work environment.
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    Strong attention to detail and a customer-focused mindset.
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   What We Offer
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    Competitive salary (based on qualifications and experience)
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    Fully remote work environment
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    Five-day work week (Monday&ndash;Friday)
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    Professional development and career growth opportunities
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    A collaborative and supportive team culture
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   How to Apply
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   If you believe you&rsquo;re the right fit for this role, we&rsquo;d love to hear from you.
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   📧 Email your updated CV and a brief cover letter to:
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  hr@multitranslog.com
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   Only shortlisted candidates will be contacted.
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   Join us and become part of our growing journey as we continue to strengthen our operations and deliver reliable logistics solutions across Pakistan and international markets.
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Customer Service & Supply Chain Operations Executive

WHSP Medical

<p><b>Position: </b>Institute Operations &amp; Executive Coordinator, WHSP Institute</p><p><b>Location:</b> Brighton, MA - Full-time, on-site</p><p><b>Hours: </b>Approximately 9:00 a.m. - 6:00 p.m., with flexibility as the role requires</p><p><b>Position Overview</b></p><p>The Institute Operations &amp; Executive Coordinator is a multifaceted role responsible for the operational, administrative, and systems infrastructure that supports WHSP Institute's leadership team and day-to-day organizational functions. The successful candidate will bring both technical aptitude and strong administrative skills, and will be comfortable implementing organizational tools and systems while also providing reliable executive support across the Institute's leadership.</p><p>This is a full-time, on-site position at WHSP Institute headquarters in Brighton, MA.</p><p><b>About the WHSP Institute</b></p><p>The Women's Health, Sports &amp; Performance Institute is dedicated to improving the health, performance, and long-term well-being of female athletes. We believe that optimal health and optimal performance go hand in hand. Our mission is to inspire, empower, educate, and convene researchers, clinicians, and the broader sports community to advance our understanding of female athlete health and performance.</p><p>As a growing, mission-driven organization, WHSP turns research-backed insights into practical knowledge that athletes, coaches, athletic trainers, clinicians, parents, and sports organizations can use to improve health and performance. The Institute houses a state-of-the-art physiology laboratory, a high-performance gym with 3D biomechanical analysis capabilities, a research-grade metabolic kitchen, and dedicated research space, and partners with leading universities, sports organizations, and governing bodies to deliver peer-reviewed science, clinician education, and field-shaping best practices.</p><p><b>Key Responsibilities</b></p><p><b>Operational Systems and Infrastructure</b></p><ul><li>Lead implementation of key Institute organizational systems, including communications management, contact and relationship tracking, and administrative workflows, in coordination with the IT team and senior leadership</li><li>Develop and maintain documentation, protocols, and processes that support consistent, organized operations across the Institute and enable institutional knowledge to be shared effectively</li><li>Serve as the primary day-to-day owner and administrator of the Institute's core operational systems, ensuring they remain current, accessible, and fit for purpose as the organization grows</li></ul><p><b>Executive and Administrative Support</b></p><ul><li>Provide executive and administrative support to 2-4 Institute executives and key personnel, including scheduling, correspondence, logistics, and coordination</li><li>Handle organizational travel and logistics planning, expense management, conference registration, and event coordination for the leadership team</li><li>Represent the Institute in external meetings</li><li>Coordinate internal and external Institute and partner activities and events</li><li>Draft and edit professional correspondence and internal communications as needed</li><li>Support Board meeting logistics and preparation in coordination with the Managing Director</li></ul><p><b>Institute Operations</b></p><ul><li>Provide logistical support for Institute events, programs, and external engagements, including coordination with partners, vendors, and stakeholders</li><li>Manage general office administration, facilities coordination, and vendor relationships</li><li>Support new hire onboarding, team meeting logistics, and other organizational coordination functions</li><li>Adapt to organizational priorities and provide broad operational support across departments as needs evolve</li></ul><p><b>Required Qualifications and Characteristics</b></p><ul><li>Five or more years of experience in an operations, administrative, and/or executive support roles in a professional environment; prior experience supporting multiple principals or a leadership team preferred</li><li>Demonstrated ability to evaluate, implement, and manage organizational tools and systems, including CRM platforms, communications infrastructure, and workflow management software, and build processes that others can use independently</li><li>Strong proficiency in standard office productivity and scheduling software; comfort learning new systems quickly</li><li>Exceptional organizational skills, attention to detail, and consistent follow-through on commitments</li><li>Sound professional judgment and discretion in handling sensitive or confidential information</li><li>Strong written and verbal communication skills, including the ability to draft professional correspondence independently</li><li>Proactive, self-directed work style with the ability to manage competing priorities and anticipate organizational needs</li><li>Commitment to the mission of advancing female athlete health and performance</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience in an academic medicine, research, healthcare, or mission-driven nonprofit environment</li><li>Prior experience implementing or administering CRM or contact management systems in a small-to-midsize organization</li><li>Background in or enthusiasm for women's sports, health, or performance</li><li>Experience coordinating events, conferences, or major organizational programs</li><li>Familiarity with data privacy and compliance requirements relevant to healthcare or research settings</li></ul><p><b>What We Offer</b></p><ul><li>Opportunity to make a meaningful impact in women's sports and health</li><li>Direct partnership with senior leadership in a growing organization</li><li>Opportunity for personal and professional growth as the organization expands</li><li>Interaction with athletes, coaches, and thought leaders across women's sports</li><li>Dynamic, mission-driven work environment</li><li>Competitive salary and comprehensive benefits package</li></ul><p><b>How to Apply</b></p><p>Please submit your resume and a brief cover letter describing your fit for the role and outlining your interest in working at the intersection of women's health, sports, and performance to careers@whspinstitute.org. Please reference WHSP Institute Operations &amp; Executive Coordinator in the subject line of your email. Please include in your cover letter your earliest available and feasible start date on-site in Brighton, MA, as well as contact information for 3 references.</p><p><i>WHSP Institute is an equal opportunity employer. WHSP Institute provides equal employment opportunities to all employees and applicants for employment regardless of race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or military service.</i></p><p>Pay: From $80,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Operations management: 5 years (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Brighton, MA 02135: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Institute Operations & Executive Coordinator, WHSP Institute

Qatar Airways

<div><div><div><div><div><div><h3 class="jobSectionHeader"><b>General Information
</b></h3></div></div><div><div><div><div>Ref #
</div><div>235028
</div></div><div><div>Location
</div><div>Qatar-Doha
</div></div><div><div>Job family
</div><div>Cargo &amp; Airport Operations
</div></div><div><div><ul><li>Closing Date: 2026-08-13</li></ul><br>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Description
</b></h3></div></div><div><div><div><div><p>We are seeking an experienced and results-oriented Manager Ground Operations to lead the planning, management and continuous improvement of ground handling services for Qatar Executive operations.</p><p>
The role is responsible for overseeing ground handling service delivery, supporting operational readiness, managing service provider relationships, ensuring compliance with applicable regulations and driving operational efficiency across the network.</p><p>
Other key responsibilities include:</p><ul><li>Develop and implement strategies to enhance ground handling performance, operational efficiency and cost control across the business aviation network.</li><li>Oversee ground handling service providers and monitor service delivery standards for Qatar Executive operations, including load control activities.</li><li>Lead the negotiation, award and ongoing management of ground handling contracts and service level agreements with service providers.</li><li>Prepare, develop and maintain the Ground Operations Manual (GOM) and the Dangerous Goods (DG) Manual, ensuring both are kept up to date with applicable regulatory requirements.</li><li>Lead the implementation and oversight of Dangerous Goods processes, policies and regulatory compliance requirements.</li><li>Manage ground operational arrangements, including coordination of aircraft handling activities, landing and parking permits, and slot arrangements.</li><li>Conduct new station risk assessments with respect to ground handling and establish safe, compliant operations at new destinations.</li><li>Plan, coordinate and conduct ground handling and de-icing audits, and manage the resolution of audit findings and corrective action plans.</li><li>Manage ground handling incidents and accidents, including investigation, reporting and liaison with Legal and Insurance functions.</li><li>Drive continuous improvement initiatives through the analysis of operational data, trends, incidents and service performance metrics.</li><li>Develop and maintain effective relationships with internal stakeholders, airport authorities, regulators and external service providers.</li><li>Lead, coach and develop teams while promoting a culture of safety, compliance and operational excellence.</li></ul><p></p><p><b><br>
Be Part of an Extraordinary Story</b></p><p>
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You&rsquo;ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.<br>
Join us as we dare to achieve what&rsquo;s never been done before. Together, everything is possible.</p><br>
<p></p>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualification
</b></h3></div></div><div><div><div><div><p><b>About You</b></p><ul><li>Bachelor&rsquo;s Degree or equivalent qualification with minimum 8 years of job-related experience.</li><li>Management experience in ground handling, airline or airport operations, with specific experience in business aviation ground services.</li><li>Demonstrated experience in ground handling contract negotiation and service provider management.</li><li>Experience preparing the Ground Operations Manual (GOM) and Dangerous Goods (DG) Manual and keeping such manuals up to date with regulatory requirements.</li><li>Experience conducting ground handling and de-icing audits and managing audit findings and corrective actions.</li><li>Experience in new station risk assessments with respect to ground handling.</li><li>Experience interpreting and implementing IATA Dangerous Goods Regulations and ICAO requirements for the safe transport of dangerous goods by air.</li><li>Strong communication, stakeholder management and interpersonal skills.</li><li>Leadership experience with the ability to coach, develop and motivate teams.</li><li>Preferred - Dangerous Goods Category 6 (DG CAT 6) certification.</li></ul><p></p><p><b><br>
About Qatar Airways Group</b><br>
<br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.</p><p>
So, whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries and be part of a truly global community.</p><p><b>
How to apply</b></p><p>
If you&rsquo;re ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.</p>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=235028</div></div></div></div></div></div></div></div><div></div>

Manager Ground Operations | Qatar Executive

FreshDirect

<div><h2 class="jobSectionHeader"><b>About FreshDirect
</b></h2><p>FreshDirect is a leading online fresh food grocer dedicated to delivering the freshest, highest-quality groceries directly to customers' homes and businesses. Since our founding, we have transformed the grocery experience by combining best-in-class sourcing, state-of-the-art fulfillment operations, and an unwavering commitment to quality and customer satisfaction.
</p><p>Our purpose-built facility, advanced supply chain, and talented team enable us to deliver fresh produce, premium proteins, prepared foods, and everyday essentials with exceptional speed and accuracy. At FreshDirect, innovation, operational excellence, food safety, and continuous improvement are at the core of everything we do.
</p><p>We are seeking an accomplished operational leader who thrives in a fast-paced, high-volume environment and is passionate about building high-performing teams, driving operational excellence, and delivering exceptional customer experiences.
</p><h2 class="jobSectionHeader"><b>Position Summary
</b></h2><p>The Vice President of Plant Operations is a key member of the Operations Leadership Team and is responsible for the strategic direction and execution of FreshDirect's manufacturing, fulfillment, warehousing, shipping, and inventory operations. This executive will lead large, cross-functional teams while driving operational excellence across a complex, high-volume food production and distribution environment.
</p><p>The VP of Plant Operations will oversee day-to-day operations while developing long-term strategies that improve productivity, quality, safety, service, and profitability. This role carries full operational accountability, including workforce planning, production performance, inventory management, capital planning, continuous improvement initiatives, financial performance, and operational scalability to support company growth.
</p><h2 class="jobSectionHeader"><b>Essential Functions
</b></h2><h3 class="jobSectionHeader"><b>Strategic Planning &amp; Operations Management
</b></h3><ul><li><p>Provide strategic leadership and operational oversight for all plant operations, including production, warehousing, fulfillment, shipping, inventory control, and sanitation.
</p></li><li><p>Oversee all operational staff and ensure efficient day-to-day execution across multiple departments.
</p></li><li><p>Develop and execute operational strategies that support FreshDirect's growth, customer service objectives, and long-term business goals.
</p></li><li><p>Monitor and evaluate operational processes to identify opportunities for continuous improvement, increased efficiency, enhanced quality, and reduced costs.
</p></li><li><p>Drive plant-wide financial performance through full P&amp;L ownership, including overhead management, labor optimization, productivity improvement, cost-per-order performance, and budget accountability.
</p></li><li><p>Develop, manage, and monitor annual operating budgets, forecasts, and capital expenditure plans.
</p></li><li><p>Establish and track key operational KPIs and performance metrics related to safety, quality, productivity, labor efficiency, inventory accuracy, customer service, and financial performance.
</p></li><li><p>Lead manufacturing excellence initiatives utilizing Lean, Six Sigma, Kaizen, and other continuous improvement methodologies.
</p></li><li><p>Ensure compliance with all FDA, USDA, OSHA, SQF, HACCP, GMP, and applicable regulatory requirements while fostering a culture of food safety and workplace safety.
</p></li><li><p>Direct strategic planning for manufacturing capacity, facility optimization, automation, and operational scalability.
</p></li><li><p>Lead capital improvement projects from concept through implementation while ensuring return on investment objectives are achieved.
</p></li><li><p>Ensure all manufacturing, warehousing, and fulfillment processes are effectively planned, executed, measured, and continuously improved.
</p></li></ul><h3 class="jobSectionHeader"><b>Leadership &amp; People Management
</b></h3><ul><li><p>Lead and develop a high-performing Operations Leadership Team while fostering accountability, collaboration, and continuous improvement.
</p></li><li><p>Build a culture focused on safety, operational excellence, innovation, engagement, and customer satisfaction.
</p></li><li><p>Hold managers accountable for achieving departmental goals and operational performance metrics.
</p></li><li><p>Establish clear performance expectations and provide regular coaching, feedback, and performance evaluations.
</p></li><li><p>Develop succession planning and leadership development programs to strengthen organizational capability.
</p></li><li><p>Champion employee engagement initiatives that support retention and professional development.
</p></li><li><p>Promote effective communication across all levels of the organization through regular operational meetings and transparent leadership.
</p></li><li><p>Partner closely with Human Resources to support workforce planning, talent acquisition, organizational development, and employee relations.
</p></li></ul><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2><ul><li><p>Bachelor's degree in Operations Management, Engineering, Supply Chain, Business Administration, or a related field; MBA preferred.
</p></li><li><p>Minimum of 10 years of progressive leadership experience overseeing manufacturing, distribution, warehouse, or fulfillment operations within a complex, high-volume environment, preferably within food manufacturing, grocery, or consumer packaged goods.
</p></li><li><p>Demonstrated experience leading large-scale operations with full P&amp;L responsibility.
</p></li><li><p>Proven success driving operational transformation, productivity improvements, and continuous improvement initiatives.
</p></li><li><p>Extensive experience managing logistics, inventory flow, materials management, procurement planning, and supply chain operations.
</p></li><li><p>Strong experience leading high-growth organizations through operational scaling and process optimization.
</p></li><li><p>Extensive knowledge of high-volume pick, pack, production, and fulfillment environments where productivity, quality, and service metrics drive performance.
</p></li></ul><h2 class="jobSectionHeader"><b>Knowledge, Skills &amp; Abilities
</b></h2><ul><li><p>Executive-level understanding of manufacturing operations, warehouse management, distribution, logistics, inventory management, financial planning, budgeting, forecasting, and operational strategy.
</p></li><li><p>Strong financial acumen with demonstrated experience managing complex operational budgets and driving profitability.
</p></li><li><p>Expertise in Lean Manufacturing, Six Sigma, Kaizen, and continuous improvement methodologies.
</p></li><li><p>Proven ability to lead complex organizational change initiatives and large cross-functional teams.
</p></li><li><p>Exceptional strategic thinking, analytical problem-solving, decision-making, and executive communication skills.
</p></li><li><p>Experience with ERP, Warehouse Management Systems (WMS), Manufacturing Execution Systems (MES), and operational technology integrations.
</p></li><li><p>Ability to manage a 24/7 production and fulfillment operation while balancing multiple priorities and competing deadlines.
</p></li><li><p>Strong track record of improving operational KPIs, productivity, quality, safety, and customer service.
</p></li><li><p>Hands-on executive leadership style with the ability to inspire, motivate, coach, and develop leaders at all levels.
</p></li><li><p>Demonstrated ability to build accountability, foster innovation, and create a high-performance culture.
</p></li><li><p>Passion for developing future leaders through succession planning, mentorship, and career development.
</p></li></ul><p>FreshDirect is an Equal Opportunity Employer committed to fostering an inclusive workplace where everyone has the opportunity to succeed.
</p><p>This version elevates the role to an executive level, incorporates FreshDirect's brand and operational environment, emphasizes food manufacturing and fulfillment leadership, and aligns the responsibilities with what experienced VP-level operations candidates expect to see.</p></div>

VP of Plant Ops

NOON E-COMMERCE

<p><b>What You&rsquo;ll Do</b></p><p>Team noon has some of the fastest, smartest, and hardest-working people we've encountered. With a young, aggressive, and talented team, we're driving major missions forward. We are currently seeking a proactive and detail-oriented <b>Operations Executive</b> to join our high-performing <b>Heroes Operations Team</b>. The ideal candidate will play a critical role in overseeing day-to-day rider operations, ensuring smooth execution and operational efficiency. This position demands strong organizational abilities, clear communication, and a hands-on approach to problem-solving in a fast-paced environment.</p><p>noon mission: Every door, every day</p><ul><li>Manage day-to-day rider operations and serve as the first point of contact for rider-related queries including COD reconciliation, transfers, and attendance.</li><li>Coordinate closely with hub teams to ensure smooth communication and execution of rider deployments and shift allocations.</li><li>Review and verify rider rosters in consultation with the respective hub teams to ensure accuracy and operational readiness.</li><li>Monitor rider attendance and ensure timely reporting and escalation of discrepancies.</li><li>Support inter-hub rider transfers and ensure all documentation and updates are accurately maintained.</li><li>Maintain clear and up-to-date operational records in compliance with company policies.</li><li>Liaise with internal teams (HR, payroll, transport, etc.) to support rider needs and address operational dependencies.</li><li>Proactively contributes to continuous improvement initiatives for enhancing rider engagement, productivity, and operational efficiency.</li></ul><p><b>What you&rsquo;ll need?</b></p><ul><li>Bachelor's Degree in Human Resources Management, or comparable field</li><li>Able to use Microsoft Office &amp; google sheets efficiently</li><li>Exceptional verbal, written, and visual communication skills with confidence and presenting to sizable groups</li><li>Ability to speak other languages and basic understanding of local languages and dialects is an advantage.</li><li>Driven and ability to work independently with high proactivity in a dynamic environment.</li><li>Ability to contribute and work effectively in a team.</li><li>Flexible and able to embrace and respond to change effectively.</li><li>Sense of urgency.</li><li>Loyalty, high integrity and ability to keep confidentiality.</li><li>Minimum 3 years rider operations / fleet operations</li><li>Ability to thrive in a fast-paced environment</li></ul><p><b>Who will excel?</b></p><p>● We&rsquo;re looking for people with high standards, who understand that hard work matters.</p><p>● You need to be relentlessly resourceful and operate with a deep bias for action.</p><p>● We need people with the courage to be fiercely original.</p><p>noon is not for everyone; readiness to adapt, pivot, and learn is essential.</p><p>Job Type: Full-time</p><p>Pay: AED4,500.00 per month</p><p>Experience:</p><ul><li>Bike Rider Operation: 3 years (Required)</li></ul><p>Language:</p><ul><li>English  &amp; Hindi (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><p>Work Location: In person</p>

Bike Rider Operation Executive

HarmonyCares

<div>Overview:
<div>
HarmonyCares is a leading national value-based provider of in-home primary care services for people with complex healthcare needs. Headquartered out of Troy, Michigan, HarmonyCares operates home-based primary care practices in 14 states. HarmonyCares employs more than 200+ primary care providers to deliver patient-centered care under an integrated, team-based, physician-driven model.</div><div></div><div><b><br>
Our Mission</b> &ndash; To bring personalized, quality-based healthcare to the home of patients who have difficult accessing care.</div><div></div><div><b><br>
Our Shared Vision</b> &ndash; Every patient deserves access to quality healthcare.</div><div></div><div><b><br>
Our Values</b> &ndash; The way we care is our legacy. Every interaction counts. Go the extra mile. Empower and support each other.</div><div></div><div><b><br>
Why You Should Want to Work with Us</b></div><ul><li>
Health, Dental, Vision, Disability &amp; Life Insurance, and much more</li><li>
401K Retirement Plan (with company match)</li><li>
Tuition, Professional License and Certification Reimbursement</li><li>
Paid Time Off, Holidays and Volunteer Time</li><li>
Paid Orientation and Training</li><li>
Great Place to Work Certified</li><li>
Established in 11 states</li><li>
Largest home-based primary care practice in the US for over 28 years, making a huge impact in healthcare today!</li></ul><div></div><div><br>
More details about the benefits we offer can be found at https://careers.harmonycares.com/benefits.</div>
Responsibilities:
<div>
The Executive Operations Associate supports the CEO's office. This position will provide hands-on executive support for the entire executive leadership team while also leveraging technology, AI, and automation to help improve how the CEO&rsquo;s office operates.
<br>
This position will be proactive in anticipating the CEO&rsquo;s needs, managing competing priorities, keeping commitments, and ensuring the executive office runs efficiently as well as helping to oversee daily office operations, coordinate meetings, visitors, vendors and manage supplies needs in order to create a professional and well-organized experience for employees and executives alike.</div><div></div><div><b><br>
Essential Duties and Responsibilities</b></div><ul><li>
Manage the calendar, priorities, travel, and communications for the executive team</li><li>
Ensure the executive office runs smoothly, including meeting coordination, office needs, follow-up and executive logistics</li><li>
Prepare agendas, presentations, briefing materials, summaries, and other executive communications</li><li>
Coordinate key priorities and cross functional work, helping keep commitments, decisions and next steps moving forward</li><li>
Research business topics and turn information into clear, useful insights and recommendations</li><li>
Develop dashboards, trackers, and reporting that provide visibility into key priorities and work</li><li>
Strongly leverage AI, automation, and technology to improve productivity, simply administrative work, and strengthen how information is organized and managed</li><li>
Continuously identify better ways to support the CEO, improve processes, and increase effectiveness of the executive office</li><li>
Anticipate needs, solve problems, and serve as a trusted and dependable partner</li><li>
This is an overview of the duties, responsibilities and requirements for this position. Employees will be required to perform other job-related assignments as requested.</li></ul><div><b>
In this role you may work with. . .</b></div><ul><li>
Executive leadership</li><li>
Senior leadership</li><li>
Internal teams</li><li>
Visitors and guests</li><li>
Vendors</li></ul>
Qualifications:
<div><b>
Required Knowledge, Skills and Experience</b></div><ul><li>
Bachelor&rsquo;s degree in business administration or a related field</li><li>
3+ years of experience in executive support, executive partnership, office operations or similar</li><li>
Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment</li><li>
Curious, resourceful, and interested in understanding how the business operates</li><li>
Comfortable working through ambiguity, changing priorities, and unexpected needs</li><li>
Confident using technology, AI, automation, and new productivity tools to improve how work gets done</li><li>
Strong written and verbal communication skills, with the ability to communicate clearly and professionally</li><li>
Sound judgement, discretion, and the ability to handle confidential information</li><li>
Strong accountability, follow through, and proactive approach to solving problems</li><li>
Comfortable working with senior executives, board members, employees, and external partners</li><li>
Flexible, dependable, and willing to step in wherever needed to help the executive office run smoothly</li></ul><div><b>
Preferred Knowledge, Skills and Experience</b></div><ul><li>
Advanced degree in business administration or a related field</li></ul>
Pay Transparency: Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related considerations.</div>

Executive Operations Associate On-Site Brentwood TN

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