operations manager/coordinator

Project Renewal

Title: Operations Coordinator
 Program: Kenton Hall Men’s Shelter
 
Program Overview: 
Kenton Hall is an emergency men’s shelter which helps 108 individuals with substance abuse histories work towards health, sobriety, and, ultimately, permanent housing and employment. In addition to lodging and three meals a day, clients receive comprehensive case management services
 
Position Overview: 
Under the general direction of the Assistant Director, with latitude for independent action, the Operations Coordinator directs a staff of Residential Aides assigned to the 4p-12am and 12am-8am shifts, in providing direct assistance to the clients in adhering to the rule and regulations of the shelter; performs related work.
 
Essential Duties & Responsibilities: 
The essential duties of the Operations Coordinator include but are not limited to the following activities:
 
<ul>
<li>Supervise Residential Aides and Senior Residential Aides assigned to the 4pm-12am and 12am-8am shifts to ensure the safety and smooth operation of the shelter.</li>
<li>Assists the Assistant Director in overseeing departmental tasks and goals as well as overall facility operations.</li>
<li>Serve as lead manager in the absence of more senior managers.</li>
<li>Proved wrap-around overtime coverage as needed.</li>
<li>Perform crisis intervention when required which includes handling Priority One incidents for Kenton Hall while on-site.</li>
<li>Participate in the design and implementation of program improvements, policies, procedures and other strategic planning efforts.</li>
<li>Provide emergency first aid/CPR assistance when needed.</li>
<li>Keeps records and assists staff in updating the client data summary sheets used for weekly/monthly meetings.</li>
<li>Maintains an updated filing system so files can be easily retrieved and ensures that record keeping criteria are followed.</li>
<li>Provides training of staff through on-site sessions as well as referrals to outside training sources.</li>
<li>Provides orientation for new arrivals, informing them of shelter rules and regulations, giving them a tour of the facility, assigning a locker and a bed, and giving them their basic supplies, including sheets, towels and toiletries.</li>
<li>Participates in case conferences in response to client complaints, using conflict resolution techniques to amicably resolve issues.</li>
<li>Performs other duties as assigned by the Assistant and Program Directors.</li>
</ul>
Qualifications: 
<ul>
<li>Associates Degree plus experience</li>
</ul>
o. Minimum of one (1) year of experience working with people diagnosed with mental illness or having addiction or substance use issues
 <ul>
<li>H.S. Diploma or GED plus experience:</li>
</ul>
p. Minimum of two (2) years of experience working with people diagnosed with mental illness or having addiction or substance use issues; one (1) of which were in a supervisory capacity.
 <ul>
<li>Bachelor’s Degree</li>
<li>Fire Guard certification F-02 or Fire Safety Coordinator F-80</li>
</ul>

Operations Coordinator

Handy Matters

Operations CoordinatorThe Operations Coordinator is responsible for end-to-end coordination and control of the company&rsquo;s day-to-day operations, ensuring that all projects, teams, and processes run smoothly without CEO involvement in routine operational matters.This role is execution-focused, authority-driven, and outcome-oriented.It is not administrative. It is operational leadership.Key Responsibilities1. Company Operations Control<ul><li>Oversee all ongoing projects (design, fit-out, maintenance if applicable)</li><li>Monitor daily progress against schedules, scope, and manpower plans</li><li>Identify delays, risks, or inefficiencies before they escalate</li><li>Ensure smooth coordination between:</li></ul>Project Managers Site Supervisors Designers &amp; Engineers Procurement &amp; Administration2. Discipline, Structure &amp; Accountability<ul><li>Enforce company SOPs, workflows, and reporting systems</li><li>Ensure:</li></ul>Daily site reports are submitted Weekly progress reports are issued Snag lists and action items are tracked and closed Actively follow up with team members to ensure deadlines are met<ul><li>Escalate only critical issues, always with proposed solutions</li></ul>3. Authority &amp; Decision Execution<ul><li>Assign daily priorities across teams and projects</li><li>Reallocate manpower and resources within approved limits</li><li>Approve routine operational decisions related to scheduling, sequencing, and coordination</li><li>Ensure instructions are implemented correctly and on time</li></ul>(This role does NOT approve contracts, variations, or financial commitments.)4. Internal Communication Hub<ul><li>Serve as the central point of operational communication</li><li>Filter operational noise before it reaches senior management</li><li>Ensure alignment across departments and projects</li><li>Maintain clear, professional, and structured communication at all times</li></ul>5. Reporting &amp; Management Visibility<ul><li>Provide:</li></ul>Daily operational summaries Weekly operations status reports (Green / Amber / Red)<ul><li>Highlight:</li></ul>Project progress Delays and root causes Upcoming risks and mitigation plans<ul><li>Ensure management has full visibility without micromanagement</li></ul>Key Performance Indicators (KPIs)<ul><li>On-time project delivery rate</li><li>Reduction in operational escalations to CEO</li><li>100% submission of daily and weekly reports</li><li>Reduction of repeated operational issues</li><li>Improved coordination between site, office, and procurement</li></ul>Required ProfileExperience &amp; Skills<ul><li>2&ndash;5 years experience in operations, construction, fit-out, or project coordination</li><li>Strong understanding of site operations and workflows</li><li>Excellent follow-up, organization, and prioritization skills</li><li>Confident communicator, able to push teams respectfully but firmly</li><li>Strong reporting and tracking ability (Excel / dashboards / reports)</li><li>Problem-solver with a hands-on mindset</li></ul>Personality &amp; Work Ethic<ul><li>Proactive and accountable</li><li>Calm under pressure</li><li>Detail-oriented but execution-focused</li><li>Comfortable enforcing rules and chasing deadlines</li><li>Loyal to structure, timelines, and company standards</li></ul>Reporting LineReports directly to the CEO / Senior ManagementGrowth PathThis role is designed to evolve into:Operations Manager based on performance, ownership, and leadership capability.Why Join Us<ul><li>High-impact role with real authority</li><li>Direct exposure to leadership and decision-making</li><li>Clear growth path within a fast-growing design &amp; fit-out company</li><li>Opportunity to build and run structured operations</li></ul>Job Type: Full-timeExperience:<ul><li>UAE: 2 years (Required)</li><li>operations/construction/fit-out/project coordination: 2 years (Required)</li></ul>

Cloud Spaces

<div>
 
 At
 
 Cloud Spaces
 
 we have an opportunity for a detail-oriented and highly organized
 
 Operations Coordinator
 
 to support the Operations Manager and the Operations Department across all locations. This role is essential in ensuring structured coordination, accurate record-keeping, and timely execution of operational activities, contributing to consistent service delivery and high operational standards.
 
 
 The Operations Coordinator will provide comprehensive administrative and operational support to the Operations Manager, acting as a central point of coordination for operational activities, communications, and follow-ups. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic operational environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Operational Support &amp; Coordination
 
 
 <ul>
 <li>
 Provide administrative and operational support to the Operations Manager, ensuring effective organization, prioritization, and follow-through on daily operational matters
 </li>
 <li>
 Act as a coordination point for operational requests, communications, and follow-ups on behalf of the Operations Department
 </li>
 <li>
 Support planning, scheduling, and preparation of operational activities, meetings, and action plans
 </li>
 <li>
 Track operational priorities, deadlines, and commitments to ensure timely completion
 </li>
 <li>
 Coordinate operational activities across all Cloud Spaces locations in line with approved processes and standards
 </li>
 <li>
 Monitor ongoing operational tasks and proactively escalate risks, delays, or gaps
 </li>
 </ul>
 
 
 ERP, Reporting &amp; Data Management
 
 
 <ul>
 <li>
 Maintain accurate and up-to-date operational records within the company ERP system, including inventory, procurement, suppliers, and operational data
 </li>
 <li>
 Ensure timely and accurate ERP entries to support data integrity and reporting requirements
 </li>
 <li>
 Coordinate with Finance and relevant departments on ERP-based operational and procurement workflows
 </li>
 <li>
 Extract, organize, and prepare ERP data for operational reviews, audits, and reporting
 </li>
 </ul>
 
 
 Contracts &amp; Documentation
 
 
 <ul>
 <li>
 Maintain organized records of operational documents, contracts, agreements, and approvals
 </li>
 <li>
 Track contract validity periods, expiry dates, and renewal timelines
 </li>
 <li>
 Coordinate contract reviews, renewals, and required actions with internal stakeholders and vendors
 </li>
 <li>
 Ensure all operational documentation is properly filed, controlled, and audit-ready
 </li>
 </ul>
 
 
 Inventory, Facilities &amp; Vendor Coordination
 
 
 <ul>
 <li>
 Coordinate ordering, tracking, and record-keeping of operational supplies and consumables across all locations
 </li>
 <li>
 Maintain inventory records and support periodic stock checks and reconciliations
 </li>
 <li>
 Monitor usage trends and report inefficiencies or shortages
 </li>
 <li>
 Support coordination of hard and soft facilities management activities
 </li>
 <li>
 Liaise with vendors and suppliers, maintaining records of communications, quotations, and service documentation
 </li>
 </ul>
 
 
 Cross-Functional &amp; Project Support
 
 
 <ul>
 <li>
 Coordinate with internal departments including Finance, HR, IT, and Marketing to support operational requirements
 </li>
 <li>
 Support operational aspects of events, catering, special projects, and new center openings
 </li>
 <li>
 Assist with pre-opening and post-opening operational activities as required
 </li>
 <li>
 Perform additional administrative and operational tasks aligned with the Operations function
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong administrative and organizational skills with high attention to detail
 </li>
 <li>
 Excellent coordination, follow-up, and time management abilities
 </li>
 <li>
 Ability to manage multiple tasks and priorities effectively
 </li>
 <li>
 Strong written and verbal communication skills in English
 </li>
 <li>
 Professional reporting and documentation skills
 </li>
 <li>
 Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
 </li>
 <li>
 Ability to work independently and collaboratively within a team
 </li>
 <li>
 Proactive, reliable, and solution-oriented approach
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in operations, administration, or coordination
 </li>
 <li>
 Prior experience working with ERP systems, including data entry, tracking, and reporting
 </li>
 <li>
 Strong working knowledge of Microsoft Office applications
 </li>
 <li>
 Valid UAE driving license with willingness to travel between locations as required
 </li>
 <li>
 Flexibility in working hours based on operational requirements
 </li>
 </ul>
 
 
 Education
 
 
 <ul>
 <li>
 Diploma or certification in Business Administration, Operations, or a related field is an advantage
 </li>
 </ul>
 
 
</div>

EX ARABIA TOUR AND TRAVELS

Job Title: operations CoordinatorWe're seeking a detail-oriented and efficient Transport Coordinator to join our dynamic team. This role provides critical support within interdepartmental teams, ensuring the smooth running of all transport-related operations in line with the company's goals and objectives.Qualifications, Skills, and Competencies:<ul><li>Candidates should have a high school diploma or equivalent, with a bachelor's degree in a relevant field being preferred.</li><li>Proficiency in logistical software is essential, as is an ability to quickly master new technology.</li><li>A successful Transport Coordinator possesses excellent problem-solving, organizational, and communication skills, as well as knowledge of transport regulations and safety standards.</li></ul>Responsibilities and Duties:<ul><li>Organize and manage the daily operations of our transportation department, ensuring efficiency and safety at all times.</li><li>Creating travel routes.</li><li>Scheduling drivers.</li><li>Conducting vehicle maintenance checks.</li><li>Monitoring transport costs.</li></ul>Experience:Our ideal Transport Coordinator candidate will have at least 0-1 years of experience in logistics, transportation, or a relevant field. Proven experience in route planning and vehicle maintenance is highly desirable, along with a demonstrated ability to work under pressure and meet deadlines.Benefits and Perks:We offer a competitive salary and an opportunity for career advancement. In addition, we are committed to a work environment that promotes a healthy work-life balance.Application Process:Interested applicants are invited to submit their CV and cover letter to hr@exarabiauae.com . Kindly reference &quot;operations Coordinator&quot; in your application. Shortlisted candidates will be contacted for further discussion and interview arrangements.Job Type: Permanent

Romark Texas LLC

<div>Why be average when you can be ROMARKABLE?
Romark Logistics is a full service 3PL, a pioneer in the supply chain and logistics sectors, that specializes in general warehouse, transportation, and packaging solutions. Romark Logistics provides customers with best-in-class, third party logistics to support all facets of the supply chain.
For more than 60 years, Romark has grown organically and through strategic acquisitions of leading warehousing, packaging, and transportation companies in the United States.
As a family-owned company with integrity, we understand the importance of long-term relationships with our associates and their families, customers and vendors based upon respect, flexibility, hard work and doing the right thing every day.
The tasks and responsibilities required of the Operations Clerk/Coordinator are outlined below:<ul><li>
Assign daily workload to individual Zone Teams including meeting related priorities for shipping load ready date time and inbound time on yard.</li><li>
Distributing assignments accurately to keep the individual Zone Teams workload balanced and forecasting work in queue to remain productive and engaged.</li><li>
Monitor the completion of work across all Zone Teams to ensure shipments and inbounds are balanced.</li><li>
Communicate with Team Lead to manage zone flow for both inbound and outbound product.</li><li>
Check in reschedules with the returns team or welcome center that are brought back by carriers for processing returns or weight adjustments. Check in trucks or trailers using JDA.</li><li>
Prioritize shipping and receiving orders and processing associated paperwork (BOL's) using JDA.</li><li>
Audit Inbound and Outbound documents for completeness and compliance.</li><li>
Reprints LP&rsquo;s when necessary (ASN, Global pallet LP).</li><li>
Review shorts or cuts on orders to maximize order fulfillment using JDA. If shorts or cuts are identified more research to action a resolution.</li><li>
Communicate with carriers or Customer Service Representative for load/unload status towards completion.</li><li>
Allocate and balance work to zones, monitor task times and work queue and adjust priorities inbound versus outbound as needed to maintain a consistent flow of product.</li><li>
Communicate with Yard Jockey/Manager to manage flow of inbound, outbound, and live load traffic that aligns with work orders.</li><li>
Alert Supervisors if team is showing unproductive behavior, performance, or accuracy.</li><li>
Accept/ Refuse live loads based on adherence to schedule.</li><li>
Other job duties, as assigned.</li></ul>
The skills and qualifications required for the Operations Coordinator are outlined below:<ul><li>
Strong fundamental knowledge of JDA Warehouse Management Systems. Create work assignment, ability to navigate various reports DDA's, assign work to doors or zones</li><li>
Knowledgeable of Shipping/Receiving, Warehouse, Inventory, and Material Handling operations, methods, and best practices.</li><li>
Effective communication skills (written, oral) along with a high level of interpersonal skills to maintain professional relationships to properly engage with individual teams to complete work assignments.</li><li>
Fundamental knowledge of basic PC skills and competencies with the Microsoft office suite, create reports, track information, perform basic data entry.</li><li>
Ability to monitor workflow and identify bottlenecks in inbound or outbound flows by reviewing teams progress, customer service load ready date versus live loads, and general flow within and across zones.</li></ul>
We offer an excellent benefit and compensation package.
Successful completion of a pre-employment physical, drug screen and background check are required for all qualified applicants.
Equal Opportunity Employer.</div>

RTC-1 Employment Services

The Role
 Position Title: Operations Manager - Protective Coatings and Concrete Repair Employment Type: Full Time Salary: up to 28K AED all-inclusive depending on experience and qualifications Job Location: Dubai, UAE About the Client: A leading UAE conglomerate, specializing in catering, facilities management, engineering, and food distribution, committed to exceptional service and client satisfaction. Job Description: • Review the SOW, estimations, drawings, specifications, and BOQ and define project objectives and requirements. Develop project plans, timelines, target budgets, QAQC documents, histograms, manpower allocation, etc. • Implement, schedule, and perform regular inspections of equipment and tools and maintain tracking records. • Act as a technical and operational point of contact for clients, consultants, and subcontractors. Facilitate issue resolution, change management, and technical clarifications. • Forecast and obtain work/access permits from appropriate authorities through the project’s coordinator.
 
Requirements
 <ul>
<li>Male, 45 years old or below • Bachelor’s degree in Engineering, Construction Management, Materials Science, or related field (or equivalent experience) • Strong technical expertise in surface preparation, epoxy/polyurethane systems, and structural concrete repair • Proven experience managing multiple project teams and coordinating field operations</li>
</ul>
About the company
 RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa.

Operations Manager - Protective Coatings and Concrete Repair

RAH Group

About Us: We are a growing tourism company dedicated to providing exceptional travel experiences. Our operations team works closely with drivers to ensure smooth daily tours and transfers. We are looking for a detail-oriented and organized Operations Coordinator to manage and update daily job orders and track expenses.Job Summary: The Operations Coordinator will be responsible for managing daily job orders, updating trip details, and tracking expenses submitted by our operations team and drivers. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with team members.Key Responsibilities:<ul><li>Manage and update daily job orders for drivers</li><li>Coordinate with the operations team regarding schedules and changes</li><li>Track and record daily expenses submitted by drivers</li><li>Verify trip details, invoices, and receipts</li><li>Maintain accurate records in spreadsheets or management systems</li><li>Report discrepancies and provide daily summaries to management</li><li>Ensure smooth communication between office staff and drivers</li></ul>Qualifications:<ul><li>Previous experience in operations, logistics, or administrative roles (tourism experience preferred)</li><li>Strong organizational and multitasking skills</li><li>Proficiency in Microsoft Excel or Google Sheets</li><li>Excellent communication skills</li><li>Ability to work under pressure and meet deadlines</li><li>High attention to detail and accuracy</li></ul>Preferred Skills:<ul><li>Experience in transportation or tourism industry</li><li>Basic accounting or bookkeeping knowledge</li><li>Familiarity with scheduling or dispatch systems</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Supportive team environment</li><li>Opportunity to grow within the company</li><li>Stable full-time position</li></ul>How to Apply: Please submit your resume along with a brief cover letter explaining your relevant experience.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

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Operations Coordinator

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Operations Manager - Protective Coatings and Concrete Repair

Operations Coordinator