operations manager assistant

AFFSQUARE

<div>
 
 
 AFFSQUARE
 
 is a performance marketing agency driven by technology, data, and results. We specialize in helping businesses accelerate growth through advanced digital marketing strategies and proprietary tech solutions.
 
 
 
 
 
 
 About the Role
 
 
 
 We are seeking a highly organized, proactive, and detail-oriented professional to join our team as an Operations Manager &amp; CEO Assistant. This hybrid role combines operational leadership with executive support, ensuring the smooth day-to-day running of the company while directly assisting the CEO with strategic and administrative tasks.
 
 
 The ideal candidate is a problem-solver with excellent communication skills, strong business
 
 
 acumen, and the ability to balance both strategic priorities and daily operational needs.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Operations Management
 
 
 <ul>
 <li>
 Oversee daily business operations, ensuring efficiency and alignment with company goals.
 </li>
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 Develop, implement, and optimize processes, policies, and systems to improve workflow.
 </li>
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 Coordinate with different departments to monitor performance, resolve bottlenecks, and maintain high productivity.
 </li>
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 Manage budgets, resources, and vendor relationships.
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 Track and report on KPIs, performance metrics, and operational progress.
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 Support HR functions, including recruitment, onboarding, and employee engagement.
 </li>
 </ul>
 
 
 
 
 
 CEO Assistance
 
 
 
 
 
 <ul>
 <li>
 Act as the right hand to the CEO, providing administrative and strategic support.
 </li>
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 Manage the CEO&rsquo;s calendar, meetings, travel, and communications.
 </li>
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 Prepare presentations, reports, and briefing materials for the CEO.
 </li>
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 Conduct research and provide insights to support decision-making.
 </li>
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 Handle confidential information with professionalism and discretion.
 </li>
 <li>
 Liaise between the CEO and internal/external stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred).
 </li>
 <li>
 Proven experience in operations management, executive assistance, or a similar dual role.
 </li>
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 Strong leadership, organizational, and multitasking skills.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
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 Proficiency in MS Office Suite, project management tools, and CRM software.
 </li>
 <li>
 Ability to work under pressure and manage competing priorities.
 </li>
 <li>
 High level of professionalism, integrity, and confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 at sheraton el matar - the district vill
 
 
 
 
</div>

Operations Manager & CEO Assistant

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
What this job involves: 
The Assistant Workspace Operations Manager will be responsible for delivering an exceptional client service, having oversight of all contracted workspace services and working collaboratively with specialist department heads. They will ensure the timely and conscientious management of tasks, ensuring the building readiness. They will act as an ambassador of the wider JLL regional teams, representing our values in front of the client and wider stakeholders.
 
What your day-to-day will look like: 
Supplier Management
 Manage supplier relationships and performance through regular reviews, KPI meetings, and corrective actions
 Ensure compliance with contracted requirements and local regulations
 Coordinate mobilization of services for new client workspaces
 Champion FM experience, data insights, and sustainability initiatives
 Experience Management
 Implement global workplace experience programs to enhance employee satisfaction
 Execute events, amenities, and workplace services
 Analyze utilization data and engage stakeholders to optimize offerings
 Establish experience services during workspace mobilization
 People & Stakeholder Management
 Develop high-performing supplier teams and foster collaborative environments
 Build strong client relationships across all organizational levels
 Deliver exceptional customer service meeting client expectations
 Health, Safety & Operations
 Implement safety procedures and ensure regulatory compliance
 Support WE&O contract delivery and maintain building performance standards
 Conduct inspections, audits, and emergency response
 Assist with operational setup for new workspace mobilization
 
Desired or preferred experience and technical skills: 
You can meet tight deadlines and work efficiently and collaboratively as part of a team to solve problems with professionalism and service focused approach.
 You have 3-5 years direct facilities management operational experience.
 You have experience using a Computerized Maintenance Management system for managing Preventative Planned Maintenance
 You have experience managing a team/ people management skill.
 You have knowledge of in-country requirements related to building regulations, H&S, contractors, statutory regulations, etc.
 You have a qualification in a related Engineering/Technical field relating to building/facility management (desired, not essential)
 You have experience overseeing maintenance management and testing of critical systems/environments (desired, not essential).
 
Required Skills and Experience: 
Arabic & English speaker
 You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service.
 You are open and have good communication skills.
 You strive for excellence in what you do and share ideas for improvement.
 You are proficient with Word and Excel and have a keen interest in technology.
 You are adaptable to work to requests and projects that may vary from day to day.
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Assistant Workplace Experience & Operations Manager (Assistant FM)

Wellchem Pharmaceuticals

What you&rsquo;ll doAs our Assistant / Operations Manager, you&rsquo;ll work closely with the founder and learn every aspect of running and scaling a business:<ul><li>Coordinate day-to-day operations with labour and suppliers</li><li>Manage inventory, raw material, and packaging flow</li><li>Handle vendor follow-ups, purchasing, and basic accounts</li><li>Ensure orders are processed smoothly and on time</li><li>Assist in documentation, invoicing, and record keeping</li><li>Use basic computer tools (Excel, Google Sheets, emails, Tally preferred)</li><li>Support marketing/logistics as needed (courier, dispatch, etc.)</li><li>Take ownership of tasks and grow into an independent operations leader</li></ul>Who you are<ul><li>Graduate (BBA / B.Com / MBA or equivalent) &ndash; freshers welcome if eager to learn</li><li>Basic computer knowledge is a must (MS Office / Google Workspace)</li><li>Good communication &amp; organizational skills</li><li>Honest, reliable, and willing to learn hands-on</li><li>Interest in Ayurveda, wellness, or natural products is a plus</li><li>Based in Indore or willing to relocate</li></ul>Minimum experience Required: 2 yearsWhy join us<ul><li>Be part of a fast-growing Ayurveda brand from the ground stage</li><li>Hands-on learning of business operations, supply chain, and management</li><li>Direct mentorship from founder; exposure to end-to-end startup journey</li><li>Growth opportunities as the company expands</li><li>A supportive, entrepreneurial work culture</li></ul>Job Types: Full-time, PermanentPay: &#8377;12,000.00 - &#8377;20,000.00 per monthWork Location: In person

Operations Manager

Nabia Creates

Job Title: Operation AssistantLocation: Dubai, UAEIndustry: Restaurant / CateringJob Description: We are seeking a proactive and detail-oriented Operation Assistant to join our team. The ideal candidate will have prior experience working in a restaurant or catering company in the UAE and must be able to communicate effectively in Malayalam.Key Responsibilities:<ul><li>Assist in daily operational activities of the restaurant/catering business.</li><li>Coordinate with kitchen, service, and logistics teams to ensure smooth operations.</li><li>Monitor inventory, supplies, and ensure timely replenishment.</li><li>Support in handling client requirements, events, and catering orders.</li><li>Ensure compliance with company policies and food safety standards.</li></ul>Requirements:<ul><li>Previous experience in restaurant or catering operations in the UAE (mandatory).</li><li>Malayalam speaking is required (additional languages are a plus).</li><li>Strong organizational and communication skills.</li><li>Ability to work in a fast-paced environment.</li><li>UAE experience and knowledge of local food service industry preferred.</li></ul>Employment Type: Full-timeLocation: Dubai, UAEInterested candidates can apply by sending their updated CV to: [+971 56 186 7446]Job Type: Full-timeExperience:<ul><li>2years : 3 years (Required)</li></ul>

Operation Assistant

Wesource HR Consultancy

Position: Operations Assistant Location: Dubai Studio City Salary: AED 5,000 Contract Duration: 3&ndash;4 months Working Hours: 9:00 AM &ndash; 6:00 PM<ul><li>Work from office: Monday, Tuesday, Thursday, Friday</li><li>Work from home: Wednesday, Saturday</li><li>Day off: Sunday</li></ul>Joining: Immediate (Own Visa required)Role Purpose We are seeking a driven and highly organized Operations Assistant with a proactive, &ldquo;can-do&rdquo; attitude to support influencer event planning and campaign deliveries across the MENA region.Key Responsibilities<ul><li>Support in planning and organizing influencer events.</li><li>Prepare and track event budgets.</li><li>Liaise and negotiate with vendors.</li><li>Handle logistics, travel arrangements, and event permits.</li><li>Assist in gifting campaigns and product deliveries to influencers.</li><li>Build and maintain influencer databases and contact details.</li><li>Produce presentations, reports, and other required materials.</li><li>Monitor influencer campaign coverage on social media.</li></ul>Requirements<ul><li>Minimum 2 years&rsquo; experience in events, operations, or an administrative role.</li><li>Fluent in English (verbal and written).</li><li>Willingness to work weekends or evenings if required.</li><li>Strong problem-solving skills with a proactive mindset.</li><li>Excellent communication and interpersonal skills.</li><li>Highly organized with the ability to multitask effectively.</li><li>Strong attention to detail and reliability.</li><li>Tech-savvy with the ability to work with digital tools.</li><li>Collaborative team player with a positive attitude.</li></ul>Job Type: Contract Contract length: 3-4 monthsPay: AED5,000.00 per month

Operations Assistant

Dollar Car Rental UAE

<div>
 
 
 ABOUT THE COMPANY
 
 
 
 Dollar Car Rental is a global car hire company currently serving Dubai, Abu Dhabi, and Northern Emirates. Dollar UAE operates 26 locations across the country, offering the widest range of vehicles. Today, it stands as one of the leading car rental companies in the region. We are committed to developing innovative solutions for our customers and are seeking to hire an Operations Manager to support our ambitious growth plans.
 
 
 
 
 
 
 ABOUT THE ROLE
 
 
 
 The operations manager is responsible for overseeing the day-to-day activities related to the fleet availability, allocation, maintenance and the administration of the departments involved to ensure a smooth, efficient, and profitable operation.
 
 
 
 
 
 
 
 Key Responsibilities
 
 :
 
 
 
 
 
 Operations
 
 
 
 <ul>
 <li>
 
 Continuously reviewing and optimizing operational processes to improve efficiency and reduce costs.
 
 </li>
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 Analyzing data to identify trends, optimize operations, and make data-driven decisions
 
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 Managing the availability, allocation, and maintenance of vehicles.
 
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 Optimizing the process and procedures towards reducing repeat complaints and the turnaround time of the vehicles at internal and external workshop vendors.
 
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 Developing and implementing emergency response plans to handle incidents such as accidents, natural disasters, and security threats.
 
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 Managing insurance claims and working with insurance providers to minimize losses and expediting the claim approval processes.
 
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 Preparing for and conducting regular audits and inspections to identify and address compliance issues
 
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 Ensuring regular servicing, inspections, and repairs to keep vehicles in optimal condition.
 
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 Overseeing accident vehicle repairs, preventive &amp; corrective maintenances and replacements to maintain a cost-effective fleet
 
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 Building and maintaining strong relationships with vendors, including maintenance providers, and insurance companies.
 
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 </ul>
 
 
 
 
 
 
 Miscellaneous (Workshop Related)
 
 
 
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 Achieving and improving the standard set for the workshop, servicing, sales and replacement.
 
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 To follow-up with all business locations or sites on the vehicles due for service or repair.
 
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 To ensure that all the service vehicles will be received from the agency/workshop/external vendors on the scheduled day of return.
 
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 On a daily basis, reconcile or settle with internal workshop regarding the physical job cards and make sure that all the vehicles are made available for hire/rehire
 
 </li>
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 To review and assess the parts waiting list and do necessary arrangements for parts
 
 </li>
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 To follow-up with the operations clerk/operations assistant to confirm all the job cards are being sent to the concerned department on time.
 
 </li>
 <li>
 
 To keep away from any delay in getting vehicles due to non-availability of parts from agency by means of coordinating with the workshop manager.
 
 </li>
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 Negotiate and discuss the price with the agency and to get the maximum discounted cost before approving the estimate repair.
 
 </li>
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 To monitor and check any delay from the agency/internal workshop/external vendors.
 
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 To follow-up with the recovery department and ensure that all the vehicles will be carried out on time.
 
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 </ul>
 
 
 
 
 
 
 Office Administration
 
 
 
 <ul>
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 To initiate/sign and monitor all the LPOs as per the policies and procedures.
 
 </li>
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 To follow-up with the traffic department and ensure that all the new registration/renewals and any other traffic related issues are completed without any delay.
 
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 To obtain and do the tracking of all new vehicles delivered by the vendor.
 
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 To speed up the process of new car registrations and delivery on time.
 
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 In charge and accountable for drivers and related issues.
 
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 To provide staff transportation and solve any associated concerns with regards to transport.
 
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 <li>
 
 To ensure that drivers are available at locations as and when required.
 
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 To validate workshop invoices on a daily basis.
 
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 Office correspondence that includes internal and external memos.
 
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 <li>
 
 To provide replacement drivers.
 
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 Prepare reconciliation statements of fuel vendors
 
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 Prepare accident report to customers.
 
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 In charge of staff incentive related to the nature of the task being handled as well as the overtime.
 
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 Accountable / responsible for miscellaneous invoices.
 
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 Preparation of staff leave plan and ensure having replacements for all.
 
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 To prepare and evaluate the performance of drivers and forward to the HR department.
 
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 <li>
 
 Responsible for vehicle insurance related work, fuel issues, salik etc.
 
 </li>
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 To follow-up all invoices related to operations.
 
 </li>
 </ul>
 
 
 
 
 
 
 Operations Department
 
 
 
 <ul>
 <li>
 
 Responsible for vehicle registration and renewal processes.
 
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 All traffic fines follow-up and registration and renewal issues.
 
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 To follow-up on a daily basis the traffic fine payments.
 
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 To follow-up discharge impounded vehicles.
 
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 To assist the commercial department to clear the documents required to dispose the vehicles.
 
 </li>
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 To check and verify all sale car documents and transfer the total loss vehicles to the insurance companies.
 
 </li>
 <li>
 
 Ensure that all operational costs on account of the following are kept to the minimum:
 
 </li>
 </ul>
 
 
 Staff Costs including overtime
 
 
 
 
 Fuel Costs including control on non-revenue mileage
 
 
 
 
 Repair and maintenance costs
 
 
 
 
 Communication costs
 
 
 
 
 Other miscellaneous operational costs
 
 
 
 
 
 
 
 ABOUT YOU
 
 
 <ul>
 <li>
 Bachelors Degree in Business Administration, operations management or related field.
 </li>
 <li>
 Proven experience in Managing Operations, good track of record in operations success and handling team.
 </li>
 <li>
 Strong leadership and organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
 </li>
 <li>
 Excellent problem-solving abilities.
 </li>
 <li>
 Certification or Strong background in Automotive Technology, Mechanical Engineering, or a related field is preferred.
 </li>
 <li>
 Valid UAE driver&rsquo;s license
 </li>
 </ul>
 
 
</div>

Xchange Logistics Corporation

<div>Job Summary: 
The Dispatch Operations Assistant supports the daily operations of a trucking company by assisting with route planning, delivery scheduling, and load assignments. This role ensures smooth and efficient transportation of goods by working closely with dispatchers, drivers, and customers. 
 
Key Responsibilities: 
 
<ul><li>Assist with Dispatch Operations: 
Support the planning and coordination of inbound and outbound truck movements. 
</li><li>Schedule Deliveries: 
Book delivery appointments and coordinate with drivers and customers to ensure timely arrivals. 
</li><li>Assign Loads: 
Help allocate loads to appropriate drivers and trucks based on factors such as route efficiency, distance, and scheduling. 
</li><li>Driver Support: 
Maintain real-time communication with drivers to provide assistance and resolve issues as they arise. 
</li><li>Customer Communication: 
Provide delivery updates, address inquiries, and resolve concerns in a professional and timely manner. 
</li><li>Documentation: 
Maintain accurate records of dispatched loads and completed deliveries, ensuring compliance with all regulations. 
</li></ul>Skills and Qualifications: 
 
<ul><li>Understanding of Trucking Operations: 
Familiarity with industry regulations, logistics, and routing practices. 
</li><li>Strong Communication Skills: 
Clear and professional communication with team members, drivers, and customers. 
</li><li>Organizational Skills: 
Ability to prioritize tasks, manage multiple responsibilities, and maintain detailed records. 
</li><li>Problem-Solving Abilities: 
Capable of identifying issues and implementing effective solutions in real time. 
</li><li>Computer Proficiency: 
Experience using dispatch software, email, and other relevant computer applications.</li></ul></div>

Dispatcher Operation Assistant

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