operations manager assistant

the scribe squad

Job Title: Sales Marketing and Office Operations Manager / Personal AssistantLocation: Karachi, PakistanCompany: Mass Technologies Co.About the Company: Mass Technologies Co. is a leading provider of power solutions, specializing in UPS, ISO transformers, batteries, and solar power energy services. We are committed to delivering high-quality products and exceptional service to our clients.Position Overview: We are looking for a dynamic, highly organized, and proactive individual to join our team as a Sales Marketing and Office Operations Manager. This role will also serve as a Personal Assistant, supporting the CEO and ensuring smooth operations of the office. The ideal candidate will be a self-starter, highly motivated, and possess excellent communication and multitasking skills.Key Responsibilities:<ul><li>Sales &amp; Marketing:</li><li>Develop and implement sales and marketing strategies to drive business growth.</li><li>Identify and target new business opportunities and clients, focusing on power solutions (UPS, ISO transformers, batteries, and solar energy).</li><li>Manage client relationships and act as the primary point of contact for inquiries and follow-ups.</li><li>Assist in preparing presentations, proposals, and quotations for potential clients.</li><li>Coordinate marketing campaigns, including digital marketing, social media, and event planning.</li><li>Track market trends and competitor activity to stay ahead of industry developments.</li><li>Office Operations:</li><li>Oversee daily office operations, ensuring everything runs smoothly and efficiently.</li><li>Manage office supplies, inventory, and equipment, and ensure timely ordering of necessary resources.</li><li>Maintain and organize office documents, including contracts, reports, and correspondence.</li><li>Liaise with suppliers and service providers to manage office maintenance and logistics.</li><li>Assist in the preparation and filing of financial and operational reports.</li><li>Personal Assistant to CEO:</li><li>Provide comprehensive administrative support to the CEO.</li><li>Manage the CEO's calendar, appointments, and meetings.</li><li>Handle correspondence, emails, and phone calls on behalf of the CEO.</li><li>Coordinate travel arrangements and itineraries for the CEO.</li><li>Organize and manage meetings, taking notes and following up on action items.</li></ul>Requirements:<ul><li>Proven experience in sales, marketing, and office administration.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and take initiative.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.</li><li>Knowledge of the power solutions industry is a plus.</li><li>Experience in managing a CEO&rsquo;s schedule and providing personal assistant services is a bonus.</li><li>Strong problem-solving skills and the ability to handle multiple tasks simultaneously.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.</li><li>3+ years of experience in sales, marketing, or office operations.</li><li>Fluency in English and Urdu (spoken and written).</li></ul>Compensation:<ul><li>Competitive salary and benefits package, based on experience.</li></ul>Office Timing: 10 am to 6 pm Job Type: Full-timePay: Rs35,000.00 - Rs45,000.00 per monthWork Location: In person

Sales Marketing and Office Operations Manager / Personal Assistant (Female)

Carew concrete and supply

<div>Are you looking for a career change with an energetic and growing company?
Carew Concrete &amp; Supply Co., Inc. is seeking an Aggregate Operations Assistant Manager to join our team! The Aggregate Operations Assistant Manager supports the Aggregates Manager in leading daily operations across the region&rsquo;s aggregate sites. This role is instrumental in building a culture rooted in safety, operational excellence, efficiency, preventive maintenance, and continuous improvement.
The ideal candidate is a hands-on operational leader who leads by example, develops strong teams, drives performance through Key Performance Indicators (KPIs), and ensures safe, efficient, and cost-effective aggregate production.
Key Responsibilities
Leadership &amp; Culture<ul><li>
Promote and uphold a culture centered on Environmental, Health &amp; Safety.</li><li>
Lead by example through professional conduct, strong work ethic, and sound decision-making.</li><li>
Clearly communicate company mission, vision, and expectations to team members.</li><li>
Foster an environment where all team members view themselves as integral to operational success.</li><li>
Provide coaching and mentorship to supervisors and site personnel.</li><li>
Maintain strong field visibility to reinforce processes, procedures, and safety standards.</li><li>
Recognize and celebrate team achievements and desired behaviors.</li></ul>
Environmental, Health &amp; Safety<ul><li>
Ensure strict compliance with all environmental, health, and safety regulations.</li><li>
Promote proactive hazard identification and risk mitigation.</li><li>
Reinforce safe work practices and ensure corrective actions are implemented promptly.</li><li>
Support regulatory compliance efforts and site documentation requirements.</li></ul>
Operational Excellence &amp; Efficiency<ul><li>
Support daily production operations to ensure output, quality, and availability targets are met.</li><li>
Drive accountability through operational KPIs.</li><li>
Focus teams on labor efficiency and equipment productivity metrics.</li><li>
Analyze production data to identify trends and implement improvements.</li><li>
Promote best-practice processes across crushing, screening, washing, and loadout operations.</li><li>
Ensure consistent adherence to quality standards.</li></ul>
Preventive Maintenance &amp; Asset Management<ul><li>
Foster a strong culture of preventive maintenance for fixed plant equipment and mobile fleet.</li><li>
Work with maintenance teams to minimize unplanned downtime.</li><li>
Investigate root causes of breakdowns and implement long-term corrective actions.</li><li>
Assist in capital planning for equipment replacement and upgrades.</li><li>
Evaluate vendor performance and support purchasing decisions from a total-cost perspective.</li></ul>
Financial Responsibility<ul><li>
Assist in the development and achievement of the regional operating budget.</li><li>
Monitor production costs, labor utilization, and equipment performance.</li><li>
Identify cost-saving opportunities while maintaining safety and quality standards.</li><li>
Support capital expenditure planning aligned with operational needs.</li></ul>
Continuous Improvement<ul><li>
Encourage all team members to identify opportunities to improve efficiency, safety, and productivity.</li><li>
Use KPI performance metrics to measure progress and guide decision-making.</li><li>
Support implementation of process improvements and operational best practices.</li></ul><ul><li>
1-3 years of leadership experience in aggregates, mining, construction materials, or heavy industrial operations</li><li>
Strong understanding of plant operations and heavy equipment</li><li>
Knowledge of MSHA, OSHA, and environmental compliance requirements</li><li>
Experience managing operational KPIs and production metrics</li><li>
Demonstrated ability to coach and develop team members</li><li>
Strong problem-solving and analytical skills</li><li>
Budgeting and cost management experience preferred</li><li>
Commitment to safety and operational excellence</li><li>
Valid Class D Drivers license with good driving record</li></ul></div>

Aggregate Operations Assistant Manager

Oxcharge vending machines LLC

Job Posting 2: Operations AssistantJob Title: Operations Assistant (Tech &amp; Operations)Location: Dubai, UAEEmployment Type: Full-timeSalary: AED 3,000 &ndash; 4,000/monthKey Responsibilities&middot; Assist in managing the shared power bank backend system; monitor equipment status&middot; Handle equipment fault alerts and coordinate on-site maintenance&middot; Organize operational data; assist in generating daily/weekly reports&middot; Liaise with suppliers regarding equipment procurement and repairs&middot; Occasional site visits for equipment inspectionsRequirements&middot; Detail-oriented, logical thinker with sensitivity to data&middot; Proficient in Excel/Google Sheets; ability to handle basic data processing&middot; Background in tech or operations experience is a plus&middot; Own car and valid driving license preferred (for occasional site visits)&middot; Fluent in EnglishWe Offer:&middot; Opportunity to work with the core operating system of a shared power bank business&middot; Fast-paced learning environment in a growing startupContact: Please send your CV to [Your Email] or WhatsApp [Your Number]Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Operations Assistant (Tech & Operations)

DreamGateway Immigration Services L.L.C

We are urgently hiring an Female: Operations Assistant for our growing team. Immediate joiners preferred.Job Summary<ul><li>The Operations Assistant Head supports the Head of Operations i n overseeing daily operational</li><li>activities, ensuring efficiency, compliance, and alignment with organizational objectives. The</li><li>role involves supervising teams, improving processes, monitoring performance, and ensuring</li><li>smooth coordination between departments.</li><li>Key Responsibilities</li></ul>1. Operational ManagementAssist in planning, organizing, and supervising day-to-day operational activities.Ensure operational processes run efficiently and meet quality standards.Monitor workflow and implement improvements where necessary.Support i n developing and enforcing standard operating procedures (SOPs).2 . Team Supervision<ul><li>Supervise operational staff and ensure productivity targets are achieved.</li><li>Provide guidance, training, and performance feedback.</li><li>Assist in staff scheduling, task allocation, and workload management.</li><li>Support recruitment and onboarding of operations personnel when required.</li></ul>3 . Performance Monitoring &amp; Reporting<ul><li>Track operational KPIs and prepare periodic performance reports.</li><li>Identify operational bottlenecks and recommend corrective actions.</li><li>Assist in budgeting, cost control, and expense monitoring.</li></ul>4 . Coordination &amp; Communication<ul><li>Coordinate with Admin, Commercial, Accountant, and other departments to ensure seamless operations.</li><li>Support management in implementing strategic initiatives.</li></ul>5 . Compliance &amp; Risk Management<ul><li>Ensure adherence t o company policies and regulatory requirements.</li><li>Identify operational risks and assist in developing mitigation strategies.</li><li>Maintain proper documentation and records.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's degree in business administration, Operations Management, or related field.</li><li>Strong leadership and team management skills.</li><li>Excellent organizational and problem solving abilities.</li><li>Proficiency in M S Office and operational management systems.</li><li>Strong analytical and reporting skills.</li></ul>Key CompetenciesLeadership &amp; Decision-MakingProcess ImprovementTime ManagementCommunication &amp; Interpersonal SkillsAttention to DetailStrategic ThinkingApply now and start your career with us today!WhatsApp : +971 50 379 2683Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Admin Operation Assistant

Sanad For Business

Job OverviewWe are looking for a motivated and organized Operations Assistant to join our team. The ideal candidate will support daily operational activities, assist the operations team with administrative tasks, and help ensure smooth and efficient business processes. A strong command of Microsoft Excel, computer skills, and the ability to work well in a team are essential.Key Responsibilities<ul><li>Support and assist with daily operations and administrative tasks</li><li>Prepare, maintain, and update Excel spreadsheets, Google sheets ,reports, and other data records</li><li>Communicate and follow up with internal teams and external partners as needed</li><li>Assist in preparing reports, presentations, and documents for management</li><li>Perform other tasks as assigned to support the operational workflow</li><li>Good organizational and multitasking skills</li><li>Excellent communication (written and verbal) and teamwork abilities</li><li>Ability to work well in a fast-paced environment</li><li>High school diploma</li><li>1&ndash;2 years of experience in operations, administrative support, or related business role</li><li>Omani nationality is required for this position</li><li>Fluent in Arabic and English (both written and reading)</li></ul>Job Type: Full-timePay: RO325.000 per month

Operations Assistant

Navig8

<div>Integr8 is currently looking for a proactive and detail-oriented experienced Bunker Operations Assistant Manager.
In this role you will lead a small bunker operations team based in Mumbai as well as supporting and managing the end-to-end operational execution of bunker deliveries, deepen your operational expertise, contribute to process improvements and expand regional specific knowledge.
You will work closely with traders, suppliers, agents, surveyors, and internal teams to ensure smooth, timely, and compliant bunker operations while proactively managing operational risks. 
Operational Coordination &amp; Communication<ul>
<li>
Establish early and effective communication with all stakeholders involved in bunker deliveries.</li>
<li>Coordinate and track supply schedules, including ETA updates, berthing information, and delivery progress.</li>
<li>Provide timely and accurate operational updates to the Trading team.</li>
<li>Actively monitor operations on the day of delivery to ensure smooth execution.</li></ul> 
Risk Management &amp; Issue Resolution<ul>
<li>
Proactively identify operational risks such as supply restrictions, port limitations, or adverse weather conditions.</li>
<li>Immediately escalate and communicate any issues before, during, or after delivery to relevant stakeholders.</li>
<li>Support post-delivery follow-ups to ensure issues are resolved efficiently.</li></ul> 
Documentation &amp; Compliance<ul>
<li>
Collect and review all supply and delivery documentation upon completion.</li>
<li>Assist the Accounts team by providing complete and accurate documentation for invoicing.</li>
<li>Support the Claims team with investigations and dispute resolution when required.</li></ul> 
Stakeholder &amp; Relationship Management<ul>
<li>
Assist with the appointment and coordination of agents and surveying companies.</li>
<li>Maintain strong working relationships with suppliers, agents, and surveyors.</li>
<li>Act as a reliable point of contact to ensure operational alignment and service quality.</li></ul> 
Reporting &amp; Monitoring<ul>
<li>
Provide daily weather updates relevant to ongoing and upcoming operations.</li>
<li>Ensure accurate record-keeping and attention to operational details.</li>
</ul>
Requirements
Skills &amp; Experience:<ul>
<li>
Must be able to commute to our Mumbai office (Powai)</li>
<li>Minimum 2 years of hands-on experience in bunker operations.</li>
</ul><ul><li>Previous shipping operations experience, ideally within bunkering, agency, or logistics.</li>
<li>Strong communication skills with the ability to work effectively in a team-based environment.</li>
<li>Proactive mindset with the ability to anticipate issues and act decisively.</li>
<li>Strong organizational skills and ability to multitask in a fast-paced environment.</li>
<li>High attention to detail with a strong sense of accountability.</li>
<li>Ability to handle sensitive information with discretion and professionalism.</li>
<li>Reliable, hardworking, and eager to learn.</li>
<li>Comfortable taking ownership and growing responsibilities over time.</li>
<li>Demonstrates leadership potential through initiative and collaboration.</li>
<li>Very good English (written and spoken).</li></ul></div>

Bunker Operations Assistant Manager

Deloitte

<div><div><div><div><div><div><div>Enterprise Performance 

 
The Enterprise Performance Portfolio is a collection of Offerings that helps clients achieve the maximum possible impact and value from their investments in Finance, Supply Chain and IT operations. By taking a holistic view of these key business functions from strategy articulation through process design and technology enablement, we can help our clients navigate their challenges while operating components of their business. As our clients drive towards their digital future, Finance, Supply Chain, and IT play an increasingly important role in how these organizations interact with their customers, suppliers, and other key stakeholders. By combining our strategy, operations improvement, implementation, and operate capabilities, we can be more creative in how we deploy our resources and drive innovation at market pace.
Position Summary
Level: Assistant Manager
As an Assistant Manager at Deloitte, you will oversee process delivery, resolve issues, and ensure client satisfaction. You&rsquo;ll manage team performance, support transitions, drive operational improvements, and collaborate across functions to implement best practices and deliver business value. 
 
Work you&rsquo;ll do:
<ul><li>Manage and oversee the end-to-end Accounts Payable process, including invoice verification, accounting, and timely vendor payments.
</li><li>Review and approve vendor invoices, debit/credit notes, and supporting documentation for accuracy and compliance.
</li><li>Maintain and review vendor master data, contracts, and agreements in ERP systems.
</li><li>Coordinate closely with Operations, Procurement, and other internal teams to resolve invoice discrepancies, payment issues, and process gaps.
</li><li>Ensure adherence to agreed payment terms and effective cash outflow management.
</li><li>Monitor AP ageing and ensure timely closure of outstanding payables.
</li><li>Lead month-end and quarter-end closing activities, including expense accruals, prepaid expenses, and ledger reconciliations.
</li><li>Ensure compliance with Legal requirements related to AP, including TDS, GST input credits, and reconciliations.</li>
<li>Manage vendor queries and ensure timely resolution within defined SLAs.
</li><li>Support internal and external audits by providing necessary documentation and explanations.
</li><li>Identify opportunities for process improvements, automation, and strengthening internal controls.
</li><li>Mentor and guide the AP team to ensure accuracy, efficiency, and compliance.</li></ul>
Enterprise Operations as A Service
The Enterprise Operations Portfolio is a collection of Offerings that helps clients achieve the maximum possible impact and value from their investments in Finance, Supply Chain and IT operations. By taking a holistic view of these key business functions from strategy articulation through process design and technology enablement, we can help our clients navigate their challenges while operating components of their business.
As our clients drive towards their digital future, Finance, Supply Chain, and IT play an increasingly important role in how these organizations interact with their customers, suppliers, and other key stakeholders. By combining our strategy, operations improvement, implementation, and operate capabilities, we can be more creative in how we deploy our resources and drive innovation at market pace.
Qualifications
Must Have Skills/Project Experience/Certifications:
<ul><li>Experience managing AP operations and handling high-volume transactions.
</li><li>Strong understanding of accounting principles, AP processes, and statutory compliances.
</li><li>Hands-on experience with ERP/accounting systems like oracle.
</li><li>Strong knowledge of ledger scrutiny and reconciliations.
</li><li>Excellent communication and stakeholder management skills, with the ability to coordinate effectively with Operations team, other departments and the vendors.
</li><li>High attention to detail, strong ownership, and ability to work in a dynamic, fast-paced environment.</li><li>
Strong organizational and multitasking abilities.</li><li>
Proficiency in office software (Microsoft Office, email clients, etc.).</li><li>
Ability to handle sensitive information with discretion.</li><li>
Problem-solving and decision-making skills.</li><li>
Ability to display attention to detail to ensure the accuracy is maintained throughout the administrative tasks.</li><li>
Knowledge on calculating and maintaining the KPI and SLAs of the business.</li><li>
Exposure onsite offshore models will be an added advantage.</li><li>
Must have experience collaborating with clients on business process enhancements.</li><li>
Ability to handle varied volumes of workloads and to meet targets and deadlines on time.</li></ul>
Good to Have Skills/Project Experience/Certifications:
<ul><li> MS Excel hands on experience</li></ul>
 Bachelor's Degree of relevant experience in Accounts Payable, preferably in fast-growing or startup environments
Qualifications Required:
Education:<ul><li><ul><li> B. Com / BBA or similar 3-year graduate course</li></ul></li><li>
 Total experience of 8 to 12 years in AR function</li><li>
 Basic knowledge on MS Excel</li><li>
 Any Certification on Oracle/SAP (Not a must)</li><li>
 Good understanding of the AR process</li><li>
 Good communication skills</li><li>
 Flexibility to work in any shift including night shift</li></ul>
Job Location: Hyderabad
Work Model: Work from office (All 5 days)
Shift: 24*7 (Including Night shift)
</div><div><div><div>Our purpose</div> 
<div></div>
Deloitte&rsquo;s purpose is to make an impact that matters for our people, clients, and communities. At Deloitte, purpose is synonymous with how we work every day. It defines who we are. Our purpose comes through in our work with clients that enables impact and value in their organizations, as well as through our own investments, commitments, and actions across areas that help drive positive outcomes for our communities.</div>
</div><div><div><div>Our people and culture</div> 
<div></div>
Our inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ways of thinking, ideas and perspectives, and bring more creativity and innovation to help solve our clients&rsquo; most complex challenges. This makes Deloitte one of the most rewarding places to work.</div>
</div><div><div><div>Professional development</div> 
<div></div>
At Deloitte, professionals have the opportunity to work with some of the best and discover what works best for them. Here, we prioritize professional growth, offering diverse learning and networking opportunities to help accelerate careers and enhance leadership skills. Our state-of-the-art DU: The Leadership Center in India, located in Hyderabad, represents a tangible symbol of our commitment to the holistic growth and development of our people. Explore DU: The Leadership Center in India.</div>
</div><div><div>Benefits to help you thrive 
</div><div>
At Deloitte, we know that great people make a great organization. Our comprehensive rewards program helps us deliver a distinctly Deloitte experience that helps that empowers our professionals to thrive mentally, physically, and financially&mdash;and live their purpose. To support our professionals and their loved ones, we offer a broad range of benefits. Eligibility requirements may be based on role, tenure, type of employment and/ or other criteria. Learn more about what working at Deloitte can mean for you.</div><div></div>
</div><div><div>Recruiting tips</div> 
<div></div>
From developing a stand out resume to putting your best foot forward in the interview, we want you to feel prepared and confident as you explore opportunities at Deloitte. Check out recruiting tips from Deloitte recruiters.
</div></div></div></div></div></div><div><div><div>Requisition code: 323548</div></div></div></div>

Finance Ops - Procurement to Pay - Assistant Manager

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