operations manager coordinator

Handy Matters

Operations CoordinatorThe Operations Coordinator is responsible for end-to-end coordination and control of the company&rsquo;s day-to-day operations, ensuring that all projects, teams, and processes run smoothly without CEO involvement in routine operational matters.This role is execution-focused, authority-driven, and outcome-oriented.It is not administrative. It is operational leadership.Key Responsibilities1. Company Operations Control<ul><li>Oversee all ongoing projects (design, fit-out, maintenance if applicable)</li><li>Monitor daily progress against schedules, scope, and manpower plans</li><li>Identify delays, risks, or inefficiencies before they escalate</li><li>Ensure smooth coordination between:</li></ul>Project Managers Site Supervisors Designers &amp; Engineers Procurement &amp; Administration2. Discipline, Structure &amp; Accountability<ul><li>Enforce company SOPs, workflows, and reporting systems</li><li>Ensure:</li></ul>Daily site reports are submitted Weekly progress reports are issued Snag lists and action items are tracked and closed Actively follow up with team members to ensure deadlines are met<ul><li>Escalate only critical issues, always with proposed solutions</li></ul>3. Authority &amp; Decision Execution<ul><li>Assign daily priorities across teams and projects</li><li>Reallocate manpower and resources within approved limits</li><li>Approve routine operational decisions related to scheduling, sequencing, and coordination</li><li>Ensure instructions are implemented correctly and on time</li></ul>(This role does NOT approve contracts, variations, or financial commitments.)4. Internal Communication Hub<ul><li>Serve as the central point of operational communication</li><li>Filter operational noise before it reaches senior management</li><li>Ensure alignment across departments and projects</li><li>Maintain clear, professional, and structured communication at all times</li></ul>5. Reporting &amp; Management Visibility<ul><li>Provide:</li></ul>Daily operational summaries Weekly operations status reports (Green / Amber / Red)<ul><li>Highlight:</li></ul>Project progress Delays and root causes Upcoming risks and mitigation plans<ul><li>Ensure management has full visibility without micromanagement</li></ul>Key Performance Indicators (KPIs)<ul><li>On-time project delivery rate</li><li>Reduction in operational escalations to CEO</li><li>100% submission of daily and weekly reports</li><li>Reduction of repeated operational issues</li><li>Improved coordination between site, office, and procurement</li></ul>Required ProfileExperience &amp; Skills<ul><li>2&ndash;5 years experience in operations, construction, fit-out, or project coordination</li><li>Strong understanding of site operations and workflows</li><li>Excellent follow-up, organization, and prioritization skills</li><li>Confident communicator, able to push teams respectfully but firmly</li><li>Strong reporting and tracking ability (Excel / dashboards / reports)</li><li>Problem-solver with a hands-on mindset</li></ul>Personality &amp; Work Ethic<ul><li>Proactive and accountable</li><li>Calm under pressure</li><li>Detail-oriented but execution-focused</li><li>Comfortable enforcing rules and chasing deadlines</li><li>Loyal to structure, timelines, and company standards</li></ul>Reporting LineReports directly to the CEO / Senior ManagementGrowth PathThis role is designed to evolve into:Operations Manager based on performance, ownership, and leadership capability.Why Join Us<ul><li>High-impact role with real authority</li><li>Direct exposure to leadership and decision-making</li><li>Clear growth path within a fast-growing design &amp; fit-out company</li><li>Opportunity to build and run structured operations</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have at least 3 years of experience in interior fit-out or project management within the UAE?</li><li>Do you hold a Bachelor&rsquo;s degree in Architecture, Civil Engineering, or MEP Engineering?</li><li>How would you rate your technical knowledge of civil, MEP, joinery, and finishing works?</li></ul>Basic / Intermediate / Strong / Expert<ul><li>Have you previously been responsible for managing multiple projects and coordinating between site and office teams?</li></ul>Language:<ul><li>Russian/Arabic/European languages (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Operations Coordinator

Faster rent a car

Operations CoordinatorCompany: Faster Rent a CarLocation: Dubai, UAE (On-site)Employment Type: Full-timeStart Date: Immediate joining preferredExperience Required: Minimum 2 years in Car Rental CompaniesFaster Rent a Car is a leading luxury car rental company in Dubai, known for its premium fleet, high-performance vehicles, and exceptional customer service. As part of our continuous growth, we are looking for a highly organized and proactive Operations Coordinator to support our daily operations and ensure smooth and efficient service delivery.Key Responsibilities<ul><li>Manage and process rental contracts using TRS or similar car rental systems.</li><li>Oversee the full rental process from booking confirmation to vehicle return.</li><li>Communicate professionally with customers and handle inquiries or issues efficiently.</li><li>Coordinate with sales, drivers, and maintenance teams to ensure smooth daily operations.</li><li>Monitor operational activities and resolve any issues quickly.</li><li>Maintain accurate records and ensure all rental processes are properly documented.</li></ul>Candidate Requirements<ul><li>Minimum 2 years of experience in a car rental company (mandatory).</li><li>Strong experience using TRS or similar rental management systems.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and problem-solving abilities.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>Fluent in English (Arabic is a plus).</li><li>Female candidates are preferred.</li></ul>Why Join Faster Rent a Car?<ul><li>Join a fast-growing company in the luxury automotive sector.</li><li>Work with a professional and dynamic team.</li><li>Opportunity for career growth and development.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Operation Coordinator

Hello Cleaner

We are looking for an experienced and highly organized Deep Cleaning Coordinator to manage and oversee our daily deep cleaning operations.Key Responsibilities:<ul><li>Plan, schedule, and coordinate daily deep cleaning bookings</li><li>Assign teams (Team Leaders &amp; Cleaners) based on job requirements</li><li>Ensure all teams are deployed on time and jobs run smoothly</li><li>Handle last-minute changes, staff absences, and replacements</li><li>Coordinate with drivers for transportation and route planning</li><li>Communicate with customers for confirmations and updates</li><li>Monitor job progress and ensure service quality standards</li><li>Handle complaints and resolve operational issues efficiently</li><li>Maintain and manage data using Zoho CRM and internal systems</li></ul>Requirements:<ul><li>Minimum 2 years experience in a cleaning company (mandatory)</li><li>Strong experience in deep cleaning operations</li><li>Must have hands-on experience using Zoho CRM (mandatory)</li><li>Excellent English communication skills</li><li>Strong customer service and problem-solving skills</li><li>Good knowledge of Dubai locations and routing</li><li>Ability to handle teams, drivers, and field staff</li><li>Able to work under pressure and manage multiple bookings daily</li></ul>Job Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>Do you have experience in ZOHO CRM ?</li></ul>Experience:<ul><li>Cleaning company: 2 years (Required)</li></ul>Work Location: In person

Operations Coordinator (Female Admin)

windmills group

Job Summary:We are seeking an experienced and strategic Operations Manager to oversee our company&rsquo;s ongoing operations and procedures. As a key member of the senior management team, the Operations Manager will report directly to the CEO and play a critical role in developing and implementing operational strategies to drive sustainable growth, operational efficiency, and company-wide performance.Key Responsibilities:<ul><li>Design and implement business operations to align with company goals and strategic</li><li>direction</li><li>Oversee day-to-day operations of the company and the work of executives in departments such as HR, Finance, IT and Administration</li><li>Set comprehensive goals for performance and growth</li><li>Establish policies and procedures that promote company culture and vision</li><li>Evaluate company performance by analyzing and interpreting data and metrics</li><li>Lead employees to encourage maximum performance and dedication</li><li>Assist CEO in fundraising ventures and investor relations, where applicable</li><li>Participate in expansion activities such as investments, partnerships, and corporate alliances</li><li>Manage relationships with partners, vendors, and internal stakeholders</li><li>Ensure compliance with local laws and industry regulations</li><li>Identify and implement continuous improvement initiatives across all departments</li></ul>Qualifications:<ul><li>Proven experience as Operations manager, or in a similar executive leadership role</li><li>Master&rsquo;s degree in Business Administration, Management, Finance, or related field (Master&rsquo;s degree or CA preferred)</li><li>Demonstrated competency in strategic planning and business development</li><li>Working knowledge of data analysis and performance/operations metrics</li><li>Strong understanding of corporate finance, budgeting, and risk management</li><li>Exceptional leadership, communication, and interpersonal skills</li><li>Experience in managing cross-functional teams and large-scale operations</li><li>High level of integrity and dependability with a strong sense of urgency and results-orientation</li></ul>What We Offer:<ul><li>Competitive salary and performance-based bonuses</li><li>Medical and insurance benefits</li><li>Career growth opportunities and professional development</li><li>Collaborative and dynamic work environment</li></ul>Application Link : https://windmillsgroup.com/operations-manager/Job Type: Full-timeApplication Question(s):<ul><li>please right down finance related certificates or degree that you have.</li></ul>Education:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>admin, HR and finance: 10 years (Preferred)</li></ul>License/Certification:<ul><li>finance related degree or certificates (Preferred)</li></ul>Work Location: In person

Operations Manager

Concentrix

<div>Job Title:
Operations Manager - Luxury retail and Call center
Job Description
The Operations Manager I is responsible for coaching and supervising a group of Team Leaders. This position is also responsible for ensuring Client Service Level Agreement and financial expectations are achieved.
<h2 class="jobSectionHeader">Essential Functions/Core Responsibilities
</h2><ul><li>Analyze and maintain all Client Service Level Agreements; implement improvement plans as needed 
</li></ul><ul><li>Maximize revenue generation to reach long and short term financial projects (i.e. data collection for billable/non-billable hours, forecasting, budgeting, etc.) 
</li></ul><ul><li>Selecting, training, developing, and managing performance of direct reports and their associates; including planning and assigning work for staff in accordance with the organization&rsquo;s policies and applicable legal requirements 
</li></ul><ul><li>Manage and review operational reports (Attendance adherence, PFP, Client scorecard, Metrics management reports) 
</li></ul><ul><li>Create and maximize relationships with client partners 
</li></ul><ul><li>Provide leadership and guidance to direct reports to ensure consistent administration of company policies and standards; define and implement any corrective actions needed to meet operational performance 
</li></ul><ul><li>Conduct regular one-on-ones with direct reports to review individual performance, the performance of their team and offer on-going developmental coaching 
</li></ul><ul><li>Create a positive work environment through employee engagement; resolve employee relation issues in a professional and timely manner 
</li></ul><ul><li>Participate in cross functional meetings to review information received from operational support functions - Training, HR, Quality, WFM, TA.- and partner to define action plans that resolve issues and drive continuous improvement 
</li></ul><ul><li>Implement best practices and over-deliver for clients, drive consistent performance, evaluate staffing needs, with input from BD and Client and make adjustments to meet changing requirements 
</li></ul><ul><li>Attend business reviews with the client 
</li></ul><ul><li>Handle a team of team leaders 
</li></ul><h2 class="jobSectionHeader">Candidate Profile
</h2><ul><li>Associate's Degree in related field with more than seven years of experience (with at least two years of Progressive Management Experience) preferred 
</li></ul><ul><li>Call center experience preferred 
</li></ul><ul><li>Demonstrated ability to coach and develop action plans, which maximize performance, and provide effective feedback 
</li></ul><ul><li>Demonstrated ability to analyze and improve work processes; establish a course of action for self and others to accomplish a specific goal 
</li></ul><ul><li>Work well under pressure and follow through on items to completion while maintaining professional demeanor 
</li></ul><ul><li>Excellent communication skills, both written and verbal. Ability to effectively present information to internal and external associates 
</li></ul><ul><li>Demonstrated ability to organize and prioritize projects in a fast-paced and deadline-oriented business environment 
</li></ul><ul><li>Demonstrated ability to mentor, coach and provide direction to a team of employees 
</li></ul><ul><li>Willingness to work a flexible schedule 
</li></ul><h2 class="jobSectionHeader">Career Framework Role
</h2>Manages professional employees and/or supervisors or supervises large, complex technical or business support or production operations team(s). Is accountable for the performance and results of a team within own discipline or function. Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Adapts departmental plans and priorities to resolve operational challenges. Decisions are guided by policies, procedures and business plan; receives guidance from senior manager and/or director. Provides technical guidance to employees, colleagues and/or customers. Has accountability for results in terms of costs, strategies and employees. 
<h2 class="jobSectionHeader">Disclaimer
</h2>The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel working within this job title.
Location:
ARE Dubai - Property# BCB2 515, Dubai CommerCity
Language Requirements:
Time Type:</div>

Operations Manager - Luxury retail and Call center

Amazon.com

<div><h2 class="jobSectionHeader">DESCRIPTION</h2>
To help us maintain our high standards of service, we are seeking an experienced and accomplished Logistics Supervisor, to drive both innovation and execution in our busy Transportation network. 
 
Your responsibilities: 
First and foremost, support the overall, daily management of operational duties. This will mean deputizing for the Operations Manager, as and when required: you&rsquo;ll step in on their behalf where necessary. 
You will be expected to prioritize and continually improve the safety at the delivery station. You will be supervising logistics assistants, coordinators and delivery associates to ensure that every shipment is delivered meeting and exceeding the set operational KPIs. 
You will be monitoring the coordinator and associate performance and coaching them when needed, partnering with supporting departments to improve logistics processes and operations, communicating with our delivery service providers to set our expectations and raise the bar on quality on their deliverables. 
You will be expected to interview candidates for associate roles. 
You will be responsible for briefing and monitoring the workload of all drivers and associates. Therefore, you&rsquo;ll maintain a keen eye for detail, ensuring that all administrative tasks are accurately and fully completed. Moreover, you will measure and monitor overall workflows and daily metrics. This will enable you to assist the Operations Manager with tracking, trending and reporting on site performance, on a regular basis. 
In addition to your day-to-day responsibilities, you will also help with training and mentoring new Associates, ensuring that they are provided with the knowledge needed to successfully carry out their tasks. Further to this, you&rsquo;ll follow-up on and resolve any process-related issues as and when required. 
You are expected to be flexible to work in different shifts and to do overtime when needed. 
Finally, together with the Operations Manager, you will sufficiently resource your function from a personal standpoint. Resourcing, in this context, means multiple things: call-outs for training needs, absence and performance management, coaching and continuous monitoring of department productivity and many more.<h2 class="jobSectionHeader"> 
BASIC QUALIFICATIONS</h2><ul><li>Experience managing teams</li><li>Experience with planning, performance metrics, and process improvement</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Experience in logistics</li><li>Experience with data analysis</li></ul> 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</div>

Logistics Supervisor, AMZL

Al Naboodah Properties Management

Primary purpose of the roleTo coordinate the planned and reactive maintenance, external contractors and minor project works throughout the portfolio, in order to provide a high-quality service, within a customer focused environment, according to defined procedures including compliance with Health &amp; Safety legislation.To assist in the writing and procurement of maintenance services contracts. Review draft tender and project documents to assist in the preparation of technical and commercial bids for Facility Management / Building Maintenance projects. The incumbent is responsible for the coordination of maintenance contracts including and not limited to preparation, administration, and coordination of contracts.Responsible for preparation of cost estimation, proposal and contract agreement. Proper mobilization of all the AMC contracts and variable jobs efficiently within the budget and ensure profitability. Prepare costs estimation with the objective of reducing costs and maximizing gross margins. Manage deviance from the actual and targets set during the periodic P&amp;L review meetings. Establish a proposal library of all bid related forms, formats and customer communications.Key Accountability AreasPredictive Preventative Maintenance (PPM)1. Ensure completion of PPM activities (compliance and reliability) with a goal of zero over dues.2. Tracks compliance of completion of PPM tasks and advises the Plant Leadership and Reliability Engineer of any issues impacting the effectiveness of the PPM program.3. Provide routine reports of upcoming PPM tasks to enable prioritization and successful completion.4. Identify opportunities to adjust PPM intervals and works with the Reliability Engineer and equipment owner to evaluate the impact of changing PPM intervals upon probability and consequences (i.e. risk, deficiency order creation, feedback form usage depending local operating discipline and system configuration).5. Provide as needed technical input in developing the maintenance budget. PPM coordinator may be asked to run reports which show labor and overall cost forecasts for PPM.6. In cooperation with the Facility Manager, gather appropriate PPM information to be performed on existing or new equipment through research of vendor information, project team members, discipline subject matter experts, modeling outputs, results of historical data, etc.7. Performs as quality control check on all PPM creations, changes and deletions prior to final change in system.8. Archive updated PPM job plans and task lists.9. Create/maintain/update/delete equipment functional locations in the system.10. Perform quality control check on newly generated PPM work orders and update header information including correct titling convention, task list details, etc.11. Perform a quality control check on all Maintenance, Repair and Operations supply.12. Ensures that scheduled services are entered into the Maintenance Management Systems (MMS) based upon the equipment maintenance strategy or reviews of new equipment that is being installed.13. Work with Facility Manager on maintenance plans and items. Assure plan and item data is properly documented.14. Participates in routine and special PPM optimization activities.15. Update materials/manpower estimates/tools/equipment/documents (procedures) required to perform operations on PPM task list based on various feedback sources (i.e. closure report, audit form, planner inputs, etc.).16. Assists during root cause investigations where PPM practices have been identified as a potential cause. The PPM coordinator gathers and provides data, procedures, etc. as requested.Annual Maintenance Contracts (AMC)17. Develops, prepares and administers contracts for maintenance projects.18. Estimates maintenance projects and complex renovation projects.19. Organizes leads and controls contractors to maintain satisfactory facility operations.20. Evaluates contract bids and makes recommendations.21. Assists in the coordination of maintenance contractors, vendors, and in-house personnel on special or assigned projects.22. Assists in the department&rsquo;s long-term planning and budget preparation.23. Implement and maintain local rules and regulations and International standards needed for maintenance of MEP equipment.24. Responsible for operation and maintenance annual maintenance contracts development &amp; executions.25. To take the overall responsibility for delivering functional goals including operational uptime, compliance, financial and people development.26. Manage contracts and contractors and ensure value for money solutions are adhered.27. Maintain Planned Maintenance customer agreements in the database.28. Liaise with Procurement Analyst to keep database of the AMCs and keep track of renewals.29. Any other ad hoc administrative duty assigned by the Line Manager.Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Facility Management: 2 years (Required)</li><li>AMC / PPM: 2 years (Required)</li></ul>License/Certification:<ul><li>UAE Driver's License (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

AMC & PPM Coordinator

Explore 1021+ Operations manager coordinator in Dubai this April. Find roles across top companies and apply now to boost your career.