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administrative coordinator

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assistant manager operational excellence

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operations manager coordinator

Orient Energy System

Job Title: Operations CoordinatorWe are looking for a proactive and detail-oriented Operations Coordinator to support our technical and project team of HVACR.Key Responsibilities:<ul><li>Coordinate and support day-to-day departmental operations.</li><li>Prepare, verify, and process invoices, purchase orders, and payment requests.</li><li>Track project expenses and assist with budget monitoring and reporting.</li><li>Maintain organized records of financial and operational documentation.</li><li>Liaise with internal departments for approvals, documentation, and reporting.</li><li>Assist with vendor communication, quotation requests, and follow-ups.</li><li>Support management in preparing reports, schedules, and cost summaries.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, or Commerce (B.Com required).</li><li>1&ndash;2 years of experience in finance, coordination, or administrative roles.</li><li>Strong understanding of invoicing, purchase orders, and expense tracking.</li><li>Proficient in MS Office (especially Excel and Word).</li><li>Good communication and teamwork abilities.</li></ul>To Apply: Please send your resume and a brief cover letter to Aiman.rashid@orient-power.com with the subject line &ldquo;Operations Coordinator &ndash; [Your Name]&rdquo;Job Type: Full-timeWork Location: In person

Operations Coordinator

Kodexo Labs

Urgent Hiring &ndash; Operations Coordinator at Kodexo Labs!Kodexo Labs is looking for a highly organized and proactive Operations Coordinator to join our team immediately. This role is ideal for someone who can efficiently manage admin-related tasks, office maintenance, and coordination of both indoor and outdoor office activities.Key Responsibilities:<ul><li>Oversee and support daily operational and administrative activities</li><li>Manage office maintenance and ensure a well-functioning work environment</li><li>Handle admin-related supplies management and vendor coordination</li><li>Supervise office-related outdoor tasks and errands</li><li>Coordinate between departments to ensure efficient communication and workflow</li><li>Maintain records, reports, and internal documentation</li><li>Assist management in planning and executing operational goals</li></ul>Requirements:<ul><li>Strong organizational and communication skills</li><li>At least intermediate, b.com or diploma from a reputable organization</li><li>At least 2+ years of experience in the IT Industry</li><li>Ability to multitask and work under pressure</li><li>Prior experience in operations or admin coordination (preferred)</li><li>A proactive, responsible, and detail-oriented approach</li></ul>Location: Gulshan-e-Iqbal, Karachi Pakistan. (On-site) Availability: Immediate joining preferred If you&rsquo;re interested and meet the criteria, we&rsquo;d love to hear from you!Share your resume at: osama.sajid@kodexolabs.comJob Type: Full-timeWork Location: In person

Horizon Tech

Horizon Tech &#65279;is seeking an Operations Coordinator &#65279;whois the central link between sales, production, installation, and city permitting. This person keeps every project organized, compliant, and ready to move from customer approval to final install. They handle the details that keep the shop running on schedule: file setup, material documentation, permitting, and clear communication across departments. This position combines design software knowledge with strong operational coordination. When done right, production runs smoother, installers stay informed, and permits get approved faster.Core Responsibilities:1. File Setup &amp; Organization<ul><li>Create and manage job folders for each approved order (customer &reg; project subfolder).</li><li>Include proofs, survey photos, annotated install photos, and all necessary production details.</li><li>Finalize print-ready files in FlexiSign, Illustrator, or CorelDRAW.</li><li>Confirm materials, finishes, and mounting methods before marking jobs Ready for Production.</li></ul>2. Material &amp; Finish Documentation<ul><li>Determine the correct material type, thickness, finish, and laminate for each project.</li><li>Document material requirements clearly (e.g., 10 sheets Coroplast, matte laminate).</li><li>Note print method (flatbed vs. vinyl application).</li><li>Provide a materials list so stock can be managed and ordered accordingly.</li></ul>3. Permitting Coordination (Major function of this role)<ul><li>Prepare and submit sign permit applications for multiple cities and counties.</li><li>Build complete permit packets including drawings, site plans, and supporting documentation.</li><li>Communicate with customers to collect business licenses, landlord authorizations, or other required documents.</li><li>Copy line manager on all submissions and city correspondence.</li><li>Track submittals, follow up for approvals, and log permit numbers in the Permit Tracker.</li><li>Store approved permits in the project folder and notify the team when jobs are cleared for production.</li></ul>4. Production &amp; Install Prep<ul><li>Complete production handoff checklists for all approved jobs.</li><li>Prepare installer packets with proofs, site photos, and install notes.</li><li>Add approved jobs to the install calendar with full details and confirmed deadlines.</li><li>Deliver a Daily Huddle report summarizing all active jobs, deadlines, and pending installs.</li></ul>5. Communication &amp; Collaboration<ul><li>Communicate proactively with Sales team missing details or proof clarifications.</li><li>Production job readiness and material notes.</li><li>Install scheduling and field details.</li><li>Permits and technical clarifications.</li><li>Vendor coordination when needed.</li><li>Keep communication short, clear, and documented in Monday.com or Slack.</li></ul>Key Skills &amp; Requirements:<ul><li>Proficiency with FlexiSign, Adobe Illustrator, or CorelDRAW.</li><li>Understanding of sign materials, finishes, and printing methods.</li><li>Strong organizational and file-management skills.</li><li>Detail-oriented with excellent communication.</li><li>Ability to research and manage permit requirements across multiple municipalities.</li><li>Comfortable working in Monday.com and Slack.</li></ul>Success in This Role Looks Like<ul><li>Every production job starts completely and accurately.</li><li>Permits are submitted and approved efficiently, with no missed details.</li><li>Installers have complete packets and no unanswered questions.</li><li>The owners can focus on leadership, confident that the back-end operations are handled.</li><li>The entire operation runs smoother smart, fast, and together.</li></ul>Other Details<ul><li>Job Location: Shaheed-E-Millat Road, off to Shahrah-e-Faisal, Karachi.</li><li>Job Timings: Onsite, evening night shift following US EST.</li></ul>Job Type: Full-timePay: Rs150,000.00 - Rs200,000.00 per monthExperience:<ul><li>FlexiSign, Adobe Illustrator, or CorelDRAW: 3 years (Required)</li><li>Slack: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

T-Holdings

Location: Onsite DHA Karachi - Night Shift Employment Type: Full-TimeAbout the Role: We are looking for a detail-oriented and proactive Operations Coordinator to manage and track daily communications and tasks. The successful candidate will be responsible for reviewing a high volume of emails (approximately 100+ per day), creating task records, and maintaining accurate tracking on Excel to ensure smooth and efficient operations across departments.Key Responsibilities:<ul><li>Review, categorize, and respond to approximately 100+ emails daily.</li><li>Assign and forward emails and related tasks to the appropriate departments or team members.</li><li>Create and maintain an organized task tracking sheet in Excel to monitor task status, deadlines, and completion.</li><li>Follow up on pending tasks to ensure timely execution.</li><li>Generate daily or weekly reports summarizing key communications and task updates.</li><li>Coordinate between teams to support seamless operational flow.</li></ul>Requirements:<ul><li>Strong organizational and multitasking skills with great attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Excel, Outlook, and other office tools.</li><li>Ability to handle a high volume of emails and prioritize effectively.</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs80,000.00 per monthWork Location: In person

Operations Coordinator - Email & Task Management -(Night Shift)

Inspired Solutions Provider

Job Title: Operations Manager &ndash; Fleet (40 Ft Containers)Department: Operations / LogisticsReporting To: DirectorLocation: Karachi,---Job Purpose:To oversee, manage, and optimize the daily operations of the company&rsquo;s containerized fleet (40 ft trailers) across Pakistan. The Operations Manager is responsible for ensuring timely dispatch, route efficiency, cost control, driver management, fleet maintenance, and customer satisfaction while maintaining high safety and compliance standards.---Key Responsibilities:1. Fleet Operations ManagementPlan, organize, and monitor daily fleet movements for 40 ft container transportation nationwide.Assign trailers, drivers, and routes according to operational requirements and shipment schedules.Ensure all dispatches and deliveries are executed on time and within budget.Monitor live fleet tracking (via GPS/Telematics) and handle route deviations or emergencies.Coordinate with clients, port authorities, shipping lines, and warehouses for smooth cargo movement.2. Fleet Maintenance &amp; Technical OversightEnsure all trailers, prime movers, and equipment are in good operational condition.Plan preventive and corrective maintenance schedules in coordination with the workshop team.Maintain vehicle documentation (fitness, route permits, insurance, registration).Monitor fuel usage, mileage, and maintenance costs to minimize operational losses.3. Staff &amp; Driver ManagementSupervise fleet supervisors, dispatchers, and drivers.Manage driver schedules, duty rosters, and trip assignments.Conduct driver performance evaluations and safety training sessions.Enforce company policies on driving behavior, rest periods, and vehicle handling.4. Operations Control &amp; MonitoringImplement and maintain operational SOPs for dispatch, delivery, and reporting.Oversee documentation of trip sheets, delivery notes, fuel slips, and expense claims.Manage port operations, container lifting/unloading activities, and return logistics.Maintain a dashboard for trip performance, downtime, and delay analysis.5. Client Coordination &amp; Service DeliveryServe as the main operational contact for customers regarding dispatches and updates.Ensure high standards of customer service and quick problem resolution.Monitor and report key performance indicators (KPIs) such as on-time delivery, vehicle utilization, and cost per trip.6. Financial &amp; Cost ManagementPrepare operational budgets and control transportation costs.Review trip profitability, fuel consumption, and driver allowances.Approve vendor bills related to fuel, maintenance, and tolls after verification.7. Compliance, Safety &amp; LegalEnsure compliance with road transport laws, port regulations, and internal safety standards.Implement safety programs for drivers, loaders, and support staff.Investigate accidents, incidents, and vehicle breakdowns and ensure preventive measures.8. Reporting &amp; Continuous ImprovementGenerate daily, weekly, and monthly operational reports.Analyze operational inefficiencies and implement improvement measures.Support management in developing new business routes and fleet expansion planning.---Qualifications &amp; Experience:Education: Bachelor&rsquo;s or Master&rsquo;s degree in Supply Chain, Logistics, Transport Management, or a related field.Experience: Minimum 8&ndash;10 years of experience in fleet operations, preferably in container transport or logistics.Technical Skills:Strong knowledge of 40 ft container operations and trucking logistics.Hands-on experience with fleet tracking and transport management systems (TMS).Proficiency in MS Excel, Word, and reporting tools.Job Type: Full-timePay: Rs150,000.00 - Rs300,000.00 per monthWork Location: On the road

Operations Manager – Fleet (40 Ft Containers)

M.IRFAN M.AAMIR & BROS

Job Title : Sales Coordinator &ndash; SDBL Logistics Solutions (Karachi)SDBL Logistics Solutions is a freight forwarding and logistics company located near Hotel Metropole in Saddar, Karachi. We are seeking a Sales Coordinator based in Shadman Town, North Karachi, North Nazimabad, or Buffer Zone (only candidates living in these areas will be considered). Although the title is &ldquo;Sales Coordinator,&rdquo; this role focuses on office and coordination support rather than direct selling. You will assist our Sales/Operations team with daily administrative tasks, accompany the manager on field visits, and report on daily activities. The ideal candidate has logistics experience, owns a motorcycle, and is ready to handle on-the-road errands as part of the job.Responsibilities<ul><li>Support Sales/Operations Manager: Assist with daily office coordination, paperwork, and logistics tasks to keep operations running smoothly.</li><li>Field Support: Accompany the manager on client visits, meetings, and shipment pickups/deliveries. Assist with any on-site tasks as needed.</li><li>Errands and Travel: Perform routine errands (e.g., delivering documents, picking up packages) each workday using your personal motorcycle. Ensure timely and safe delivery of items.</li><li>Documentation: Maintain and organize shipping and logistics documents (invoices, shipping forms, bills of lading, etc.), and update records or databases as directed.</li><li>Daily Reporting: Prepare and submit clear daily reports summarizing activities, completed tasks, and any issues encountered to keep the manager informed.</li><li>Communication: Coordinate with customers, partners, and team members to relay information and follow up on shipments or action items under the manager&rsquo;s guidance.</li><li>General Office Tasks: Provide general administrative support such as filing, copying, scheduling, and answering calls or emails as needed.</li><li>Use of Motorbike: Use your motorcycle for official travel. (Company will cover fuel and routine maintenance expenses.)</li></ul>Please note: This position does not involve direct sales or sales target responsibilities. It is an administrative support role within the sales/logistics department. We will provide on-the-job training and detailed task instructions to help you succeed.Requirements<ul><li>Experience: Minimum 1 year of experience in the freight forwarding or logistics industry is mandatory. (Experience with shipments, cargo documentation, or courier services is a plus.)</li><li>Motorcycle Ownership: Must own a reliable motorcycle and be willing to ride it daily for job duties. The company provides an allowance for fuel and maintenance.</li><li>Location: Residency in Shadman Town, North Karachi, North Nazimabad, or Buffer Zone is required. Candidates outside these areas will not be considered.</li><li>Age: Applicants between 18 and 30 years old are encouraged to apply.</li><li>Schedule: Availability to work Monday through Friday, 10:00 AM to 5:00 PM (5-day workweek).</li><li>Strong telephone manner and customer-service orientation.</li><li>Proficient with MS Office (Excel, Word, Outlook) and comfortable learning a CRM / TMS.</li><li>Attention to detail and ability to manage multiple enquiries simultaneously.</li><li>Basic understanding of freight terminology (AWB, HBL, BL, INCOTERMS basics) and shipment lifecycle.</li><li>Education &amp; Skills: No specific educational degree or software proficiency is required. We welcome all educational backgrounds and will provide any necessary training. Basic literacy and communication skills (reading, writing, speaking Urdu and/or English) are needed to perform daily tasks.</li><li>Personal Qualities: The ideal candidate is organized, reliable, and proactive, with good attention to detail. You should be punctual and able to follow instructions while also taking initiative on routine tasks.</li></ul>If you meet the above requirements and are ready to grow your career in logistics support, we encourage you to apply! We offer a supportive work environment, fuel reimbursements for travel, and training to help you succeed in this role.Job Type: Full-timePay: From Rs30,000.00 per monthExperience:<ul><li>Freight Forwarding/Logistics Industry: 1 year (Required)</li></ul>License/Certification:<ul><li>own a reliable motorcycle in good running condition (Required)</li></ul>Location:<ul><li>Karachi Gpo (Required)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>Work Location: In person

Sales Coordinator - SDBL Logistics Solutions (Karachi)

HR Ways

About the company: Looking for a Sales Coordinator (Female) for an IT Services and Consulting company. Specialties in Mail Server, Groupware, Mobility, Messaging, Unified Communication Server, VoIP, Cloud Services, collaboration, Hosted Email, and Team collaboration with 100+ employees.Job Summary: &#65279;*We are looking for a dynamic and driven Sales Coordinator (Female)* with relevant sales experience of 3 years to join our team. This role combines inside sales activities, client visits, and partner management. The ideal candidate should be enthusiastic, self-motivated, and adaptable, with a passion for sales and a strong ability to work independently.Key Responsibilities:<ul><li>Inside Sales &amp; Cold Calling: Conduct outbound calls to selected Enterprise clients and generate new business opportunities through cold calling.</li><li>Client Site Visits: If necessary, travel with the Manager Sales to client sites as required to build relationships, present solutions.</li><li>Partner Management: Maintain and nurture relationships with active partners to ensure satisfaction and engagement.</li><li>Sales Coordination &amp; Operations: Work closely with internal teams to coordinate and manage the operational aspects of the sales process, ensuring smooth order fulfillment, follow-ups, and timely delivery.</li><li>Reporting &amp; Documentation: Keep accurate records of sales activities, meetings, and outcomes in the CRM system, and provide regular updates to the Sales Manager.</li></ul>Skills &amp; Qualifications:<ul><li>3 years of experience in inside sales, Email solution selling, IT services selling, telemarketing, or business development, preferably in a B2B environment.</li><li>Excellent verbal and written communication skills.</li><li>Strong interpersonal skills, with the ability to build and maintain professional relationships.</li><li>Self-motivated with a high level of initiative and drive.</li><li>Ability to manage multiple tasks and prioritize effectively.</li><li>Flexibility and willingness to travel as required.</li><li>Experience in sales operations or coordination is a plus.</li></ul>Education &amp; Experience:<ul><li>Bachelors degree in Business, Marketing, or a related field (preferred).</li><li>3 years of relevant work experience in inside sales, customer service, or a similar role.</li></ul>Other Details: &#65279;Experience: &#65279;3+ years &#65279;&#65279;Location: Islamabad &amp; Karachi &#65279; &#65279;Apply at jobs@hrways.co (not com) &#65279;&#65279;About HR Ways: HR Ways is an award-winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide, ranging from the world's biggest SaaS Companies to the most competitive Startups. We have entities in Dubai, Canada, the US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil, and other parts of the world. Join our WhatsApp Channel https://shorturl.at/983az to stay updated or visit www.hrways.co to know more.Job Type: Full-timePay: Rs150,000.00 - Rs170,000.00 per monthWork Location: In person

Business Development Exective (Females)

Explore 1091+ Operations manager coordinator in Karachi this November. Find roles across top companies and apply now to boost your career.

1091 operations manager coordinator jobs IN Karachi

Operations Coordinator

Operations Coordinator

Operations Coordinator

Operations Coordinator - Email & Task Management -(Night Shift)

Operations Manager – Fleet (40 Ft Containers)

Sales Coordinator - SDBL Logistics Solutions (Karachi)

Business Development Exective (Females)