operations manager coordinator

UCHS

Job Summary We are seeking a highly organized Clinical Operations &amp; Program Coordinator to support a rapidly growing infectious disease program focused on Hepatitis C and HIV treatment across Florida.Our organization provides screening, treatment coordination, and care management for Hepatitis C and HIV in community outreach settings and correctional facilities throughout Florida.This role combines field operations, patient pipeline coordination, and operational reporting using spreadsheet interpretation. The position requires a professional who is comfortable traveling to clinical sites, managing workflow systems, maintaining accurate reporting, and ensuring patients move efficiently through the treatment process.This is a hands-on operational role reporting to the Chief Clinical Officer and working closely with leadership and the Clinical Office Manager.Duties<ul><li>Lead the planning, implementation, and evaluation of infectious disease clinical programs focused on STD, HIV, and substance abuse treatment pipelines. .</li><li>Collect and analyze data related to program outcomes, patient demographics, and service utilization to inform continuous improvement efforts.</li><li>Maintain detailed documentation of patient interactions, treatment plans, and program activities using medical terminology and data collection tools.</li><li>Provide training and support to staff</li><li>Core ResponsibilitiesClinical Pipeline Management</li></ul>Monitor and manage the Hepatitis C patient pipeline including:<ul><li>antibody screening results</li><li>RNA confirmatory testing</li><li>treatment initiation, medication refills, treatment completion</li><li>treatment completion</li></ul>Track and follow up on all patients who are:<ul><li>awaiting confirmation</li><li>awaiting approval</li><li>awaiting treatment start</li><li>mid-treatment</li><li>due for refill medication</li></ul>Ensure patients do not fall out of the treatment pipeline.HCV Tracking and Data ManagementMaintain and update the company&rsquo;s HCV Pipeline Tracking Workbook and operational dashboards.Clinical Operations &amp; Field Oversight<ul><li>Provide operational support across multiple clinical and correctional sites</li><li>Conduct site visits and field audits to ensure workflow compliance and documentation accuracy</li><li>Support outreach teams and monitor operational performance</li><li>Identify operational challenges and coordinate solutions with leadership</li><li>Serve as a field extension of the Chief Clinical Officer</li></ul>Patient Pipeline &amp; Program Coordination<ul><li>Track patients from screening through treatment completion</li><li>Monitor antibody testing, RNA confirmation, insurance clearance, and treatment starts</li><li>Ensure timely follow-up to prevent delays in treatment</li><li>Identify patients requiring follow-up and coordinate next steps</li><li>Maintain and support the organization&rsquo;s patient tracking and reporting systems</li></ul>Reporting, Compliance &amp; Data Management<ul><li>Maintain operational reports for clinical and correctional programs</li><li>Build and manage spreadsheets, dashboards, and tracking systems for KPIs</li><li>Ensure reporting accuracy and audit readiness across sites</li><li>Monitor program metrics and escalate operational risks to leadership</li></ul>Laboratory &amp; Pharmacy Coordination<ul><li>Coordinate with laboratories to track specimen processing and results</li><li>Monitor RNA confirmation results and treatment readiness</li><li>Coordinate with specialty pharmacies to track medication fills and refills</li><li>Ensure pharmacy records align with internal patient tracking systems</li></ul>Systems &amp; Process Development<ul><li>Implement standardized reporting workflows across teams</li><li>Improve operational efficiency through process improvements</li></ul>Support expansion into new locationsSuccessful candidates will demonstrate:Ideal Candidate ProfileRequired Qualifications<ul><li>3&ndash;5 years of experience in healthcare operations, City health department, clinical coordination, or medical office leadership</li><li>Experience managing spreadsheets, reporting systems, or operational dashboards</li><li>Strong organizational and analytical skills</li><li>Experience coordinating clinical workflows or patient programs</li><li>Excellent written and verbal communication skills</li><li>Ability and willingness to travel statewide</li></ul>Preferred Background<ul><li>Infectious disease or public health program experience</li><li>Correctional healthcare or community outreach experience</li><li>Experience supporting multi-site healthcare organizations</li><li>Familiarity with regulatory reporting or compliance audits</li><li>Experience with EMR/EHR systems (eClinicalWorks preferred)</li><li>Preferred Qualifications</li><li>Experience working in infectious disease programs</li><li>Experience in public health outreach programs</li><li>Experience with Hepatitis C or HIV patient care coordination</li><li>Experience with laboratory or pharmacy coordination</li><li>Experience with data tracking, reporting, or operational dashboards</li><li>Experience supporting mobile or community-based healthcare programs</li></ul>Who Will Succeed in This RoleThe ideal candidate will be:<ul><li>Highly organized and systems-driven</li><li>Detail-oriented with strong analytical ability</li><li>Comfortable enforcing operational standards</li><li>Adaptable in fast-paced environments</li><li>Proactive and solutions-oriented</li><li>strong organizational discipline</li><li>analytical thinking</li><li>attention to operational detail</li><li>ability to identify workflow bottlenecks</li><li>strong communication and coordination skills</li><li>Strong organizational and administrative skills</li><li>Excellent attention to detail</li><li>Ability to manage multiple patients and tasks simultaneously</li><li>Experience working with Excel or spreadsheet-based tracking systems</li><li>Strong communication skills and ability to coordinate with multiple teams</li></ul>Why This Role MattersOur mission is to identify and cure Hepatitis C in underserved populations and treat HIVThis role ensures that patients who test positive successfully move through treatment while supporting the continued growth and impact of our program.Job Type: Full-timePay: $31.00 - $33.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>This role requires careful tracking of patient treatment timelines and follow-up tasks. How would you describe your attention to detail?</li></ul>Options: Excellent Good Average Poor<ul><li>Our program is rapidly growing and requires flexibility and strong organization. Are you comfortable working in a fast-paced healthcare environment?</li></ul>Options: Yes No<ul><li>This role requires tracking patients through a multi-step treatment process. Please briefly describe how you have previously organized and tracked multiple patients, programs, or operational workflows to ensure nothing was missed.&rdquo;</li></ul>Make the response required (minimum 2&ndash;3 sentences).<ul><li>Have you ever been responsible for tracking multiple patients through a care or treatment program (for example lab testing, medication coordination, or follow-ups)?&rdquo;</li></ul>Options: Yes No If yes explain what was the role and process <ul><li>Which of the following best describes your experience using Excel or spreadsheets?&rdquo;</li></ul>Options: Advanced &ndash; I regularly build tracking sheets or reports Intermediate &ndash; I use spreadsheets frequently Basic &ndash; I have limited experience None<ul><li>Do you have experience coordinating laboratory testing or tracking patient lab results?</li></ul>Options: Yes No if yes how many patients or cases were you responsible for tracking at one time?&rdquo;<ul><li>Our teams operate in multiple locations including community outreach settings and correctional facilities. Are you comfortable coordinating operations across multiple sites?</li></ul>Options: Yes No<ul><li>When have you managed multiple patients or tasks simultaneously while ensuring accurate documentation? How many patients at the same time </li></ul><ul><li>Have you been a manager or director level previously for more than 3 years? </li></ul>option Yes -if yes where was your specific role No<ul><li>Are you able to work flexible non 9-5 hours occassionaly and able to travel (paid for by the company) in various locations throughout Florida if needed. </li></ul>Options: Yes No<ul><li>Do you have experience working in a public healthcare setting working with STD, HIV, or substance abuse?</li></ul>Answer Yes &ndash; 3+ yearsYes &ndash; 1&ndash;3 yearsYes &ndash; less than 1 yearNo<ul><li>Have you been a clinical office manager, Clinical director, or Clinical Operations Manager ?</li></ul>Yes - If yes how many years No Work Location: In person

Clinical operations Manager/ Program Coordinator– PHLEBOTOMY REQUIRED -( STD, HIV, substance abuse)

CHANEL

<div><div>Part-time basis with 6-months fixed contract.</div><div></div><div>
Position based in Watches &amp; Fine Jewelry Boutique in Galleria Mall, Abu Dhabi.</div><div></div><div>
CONTEXT &amp; ENVIRONMENT</div><div></div><div>
As the Watches &amp; Fine Jewelry Operations Coordinator, you will be responsible for the boutique stock management and logistics - inventory control, shipment coordination, reporting, and quality control - while also handling administrative tasks - permits, scheduling and supplier coordination - ensuring efficient operations in line with CHANEL's standards and procedures.</div><div></div><div>
KEY PARTNERS:</div><div></div><div>
Reporting to the Watches &amp; Fine Jewelry Sales Manager, the Operations Coordinator has several key partners:</div><div></div><div>
Internally: Sales Assistants, Fashion Operations Manager, WFJ Business Development, Administration and Operation.</div><div></div><div>
Externally: WFJ Boutiques in UAE, suppliers and vendors.</div><div></div><div>
IN THIS METIER, WE ARE ENERGISED BY:</div><div></div><div>
Stock Management:</div><ul><li>
Manage the stock flow within the boutique (deliveries, transfers, special orders, stock rebalancing, reserved products).</li><li>
Coordinate WFJ logistics with Brinks, including high-value shipments and validation.</li><li>
Plan rolling inventories in compliance with the House&rsquo;s strategy and events.</li><li>
Analyze inventory results and follow up on subsequent processes.</li><li>
Share stock inventory report to finance on monthly basis.</li><li>
Conduct stock quality control and report and coordinate pieces in aftersales care.</li><li>
Manage PLV and aftersales care tools stock inventory (boxes, bags, ribbons, aftersales tools).</li></ul><div></div><div>
Administration:</div><ul><li>
Coordinate ordering of boutique supplies and reception of invoices in Coupa.</li><li>
Processing and application of police and mall permits.</li><li>
Prepare and maintain the monthly schedule in My Schedule App, including planning and managing team leaves.</li><li>
Coordinate new joiner arrivals and support induction preparation.</li><li>
Act as the main point of contact for maintenance and facility-related matters, liaising with the Store Planning team.</li></ul><div></div><div>
Boutique Operations:</div><ul><li>
Managing the safe and back of house organization in line with CHANEL's standards.</li><li>
Ensure that all procedures are respected and followed.</li><li>
Propose and implement proactively new procedures if needed.</li><li>
Follow best practices and process in the interest of the boutique efficiency.</li></ul><div></div><div>
KEY COMPETENCIES &amp; REQUIREMENTS:</div><ul><li>
You have excellent organizational and planning skills, with strong analytics skills.</li><li>
You are proficient in using computer systems and digital tools.</li><li>
Your ability to react quickly together with your excellent interpersonal skills will be real assets to succeed in this position.</li><li>
Excellent spoken and written English skills is requested.</li></ul></div>

Operations Coordinator - Abu Dhabi

HKH Property Management LLC

Operations Coordinator (Full-Time, $20-$25/hour)Monday-Friday (7am-3pm or 8am-4pm or 9am-5pm)**Please include a professional resume along with a cover letter of why you would be a good fit for this position. Applications without these will not be considered**About UsWe are entrepreneurial business owners managing several ventures &mdash; including two small business cookie stores, a real estate investment company, and a real estate brokerage. We are looking for a motivated, hardworking, and detail-oriented Operations Coordinator to help support us in the day-to-day operations of these businesses.This is an exciting opportunity for someone who enjoys variety in their work and wants to be part of a fast-paced, hands-on environment where no two days are the same.Position OverviewThe Operations Coordinator will play a key role in keeping our businesses running smoothly by managing schedules, coordinating tasks, and assisting with both administrative and operational responsibilities. The ideal candidate is dependable, organized, eager to learn, and able to handle multiple priorities with professionalism and initiative.Note: This position will be in-person for the time being, with the possibility of transitioning to a remote or hybrid role in the future based on performance and business needs.Responsibilities<ul><li>Manage calendars, appointments, and communications for business owners</li><li>Track expenses, manage receipts, and maintain organized financial records</li><li>Assist with payroll, worker&rsquo;s compensation, and unemployment filings</li><li>Coordinate with contractors and vendors for both retail and real estate projects</li><li>Follow up with real estate clients and help with brokerage operations</li><li>Run errands and complete various administrative tasks as needed</li><li>Maintain detailed logs and ensure smooth information flow between businesses</li><li>Anticipate needs and take initiative to complete tasks with minimal supervision</li></ul>Qualifications<ul><li>Previous experience as an Executive Assistant, Administrative Assistant, or similar role</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication and problem-solving skills</li><li>Comfortable using Google Workspace, Microsoft Office, and spreadsheet tools</li><li>Basic bookkeeping or payroll experience preferred</li><li>Familiarity with real estate or small business operations is a plus</li><li>Must have a valid driver&rsquo;s license and reliable transportation</li><li>Positive attitude, strong work ethic, and willingness to learn</li></ul>Position Details<ul><li>Hours: 40 hours per week (some flexibility in schedule)</li><li>Pay: $20-$25 per hour (salary possible after probationary period)</li><li>Location: In-person to start, with potential for remote/hybrid work later</li><li>Start Date: Mid-late March</li></ul>Pay: $20.00 - $25.00 per hourExpected hours: 40.0 per weekWork Location: In person

Operations Coordinator

Tower Accounting

About UsTower Accounting serves faith-based nonprofits with clarity, integrity, and care. We exist to take financial overwhelm off their plates&mdash;replacing it with reliable, strategic support&mdash;so they can focus on their mission with peace of mind. We're a fully remote team serving 40+ nonprofit clients with full-service bookkeeping, 990 preparation, and CFO advisory services.Our Values: Kindness (we treat each other with patience and grace), Clarity (we communicate in plain language, not jargon), Accountability (we do what we say and own our mistakes), Collaboration (we win as a team), and Service (we're here to serve, not sell).The RoleWe're hiring an Operations Coordinator to lead operational workflows that enable our team to serve clients excellently. You'll be the glue that holds operations together&mdash;coordinating across our distributed team, rallying people to meet deadlines, and making judgment calls about priorities. You coordinate projects, track deadlines, follow up across the team, and work with external partners like Executive Directors at client organizations. Our Client Services Coordinator handles specific operational tasks (inbox, payroll, deposits)&mdash;you coordinate the bigger picture.This is a part-time role: 10-15 hours/week, fully remote, flexible schedule with some EST business hours overlap.Immediate priority: Outstanding 2025 state filings need completion urgently.Who You Are<ul><li>Coordinator/Rallier: You keep things moving&mdash;&quot;Is this done yet?&quot; doesn't feel pushy, it feels necessary. Following up energizes you.</li><li>Good judgment: You can tell what's truly urgent vs. what can wait, protecting the CEO from noise so she can focus strategically.</li><li>Status tracker: You're energized by collecting updates, checking in, and keeping momentum going across distributed teams.</li><li>Comfortable with follow-up: You don't mind being the person who asks again (nicely but firmly) when something is overdue.</li><li>Team supporter: You're energized by helping the team succeed, not being the star. Coordination work is essential glue that holds operations together.</li><li>Experience: 1-3 years in operations, project coordination, or admin support. Nonprofit experience helpful but not required.</li><li>Tech-savvy: Comfortable with Google Workspace, project management tools, quick learner on new systems. Self-directed and reliable.</li></ul>What We Offer<ul><li>Pay: $20-30/hour depending on experience</li><li>Hours: 10-15 hours/week to start, potential to grow to 20+ hours as Tower scales</li><li>Remote &amp; Flexible: Work from anywhere in the US with some EST overlap for coordination</li><li>Mission-driven culture: Faith-based team supporting nonprofits changing the world</li><li>Direct impact: Small team where your work matters immediately and your voice is heard</li><li>Growth potential: Expand hours and responsibilities as we grow toward serving 50+ clients</li></ul>How to ApplySend to: jempson@tower1428.orgSubject: Operations Coordinator Application - [Your Name]Include: Resume and cover letter addressing:<ul><li>Tell us about a time you had to follow up multiple times to keep something moving</li><li>Your experience with project coordination or deadline tracking</li><li>How do you feel about being &quot;the person who checks in&quot;?</li><li>Why supporting nonprofits matters to you</li><li>Bonus points for a Loom or video!</li></ul>Start date: ASAP (2-week notice acceptable) Interviews: Rolling basis via video call with CEOIf you're energized by coordination, love keeping things moving, and want to support nonprofits doing Kingdom work&mdash;we'd love to hear from you. We're reviewing applications immediately.Pay: $20.00 - $30.00 per hourExpected hours: 10.0 &ndash; 15.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Sign & Graphics Center Las Vegas

Operations Manager &ndash; Sign &amp; GraphicsLas Vegas, NV (Maryland Pkwy) | Full-time | Mon&ndash;FriWe're a locally owned location of one of the most recognized sign and visual communications franchise brands in the world. We operate like a small business, with a tight-knit team where your decisions, your design skills, and your leadership directly shape our success.We're hiring an Operations Manager to run our sign and graphics production center. This is a creative, hands-on leadership role where you'll manage production workflow, lead a small team, design and produce graphics, and serve as the primary point of contact for customers.What you'll do<ul><li>Design and produce print-ready graphics for signs, banners, vehicle wraps, wall murals, window graphics, and trade show displays</li><li>Manage daily production scheduling: prioritize jobs, assign tasks, keep projects on deadline</li><li>Lead a small team (front desk coordinator and installer) including scheduling, training, and performance</li><li>Serve as the customer-facing expert: consult on signage solutions, prepare quotes, manage approvals, handle issues</li><li>Manage vendor relationships, material ordering, and inventory</li><li>Maintain equipment (large-format printers, vinyl plotters, laminators) and troubleshoot issues</li><li>Oversee QC on all output: file pre-flight, color accuracy, finished product inspection</li><li>Handle daily operations: opening/closing, billing, reporting, work-in-progress tracking</li></ul>What you bring<ul><li>Advanced Adobe Illustrator skills: pen tool, vector prep, large-format file setup. This is a hard requirement.</li><li>1&ndash;2+ years supervisory or management experience</li><li>Strong customer service instincts: you can consult with business owners and handle difficult conversations</li><li>Organized and calm under pressure: you can run five jobs at once without dropping the ball</li><li>Sign, print, or large-format production experience is a major plus (vinyl cutting, wide-format printing, FlexiSIGN or ONYX)</li><li>Able to lift 50+ lbs and stand for extended periods</li></ul>What we offer<ul><li>$55,000&ndash;$65,000 base salary based on experience</li><li>Annual performance bonus: $5,000&ndash;$10,000</li><li>Monday&ndash;Friday, no nights, no weekends</li><li>Hands-on creative work you'll see on buildings and vehicles across the valley</li><li>Real autonomy: from June through September you run the shop</li></ul>How to applySend your resume and 3&ndash;5 design samples (or a portfolio link) to fastsigns@morvc.com. Tell us briefly why this role interests you.Pay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Operations Manager – Sign & Graphics

Faster rent a car

Operations CoordinatorCompany: Faster Rent a CarLocation: Dubai, UAE (On-site)Employment Type: Full-timeStart Date: Immediate joining preferredExperience Required: Minimum 2 years in Car Rental CompaniesFaster Rent a Car is a leading luxury car rental company in Dubai, known for its premium fleet, high-performance vehicles, and exceptional customer service. As part of our continuous growth, we are looking for a highly organized and proactive Operations Coordinator to support our daily operations and ensure smooth and efficient service delivery.Key Responsibilities<ul><li>Manage and process rental contracts using TRS or similar car rental systems.</li><li>Oversee the full rental process from booking confirmation to vehicle return.</li><li>Communicate professionally with customers and handle inquiries or issues efficiently.</li><li>Coordinate with sales, drivers, and maintenance teams to ensure smooth daily operations.</li><li>Monitor operational activities and resolve any issues quickly.</li><li>Maintain accurate records and ensure all rental processes are properly documented.</li></ul>Candidate Requirements<ul><li>Minimum 2 years of experience in a car rental company (mandatory).</li><li>Strong experience using TRS or similar rental management systems.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and problem-solving abilities.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>Fluent in English (Arabic is a plus).</li><li>Female candidates are preferred.</li></ul>Why Join Faster Rent a Car?<ul><li>Join a fast-growing company in the luxury automotive sector.</li><li>Work with a professional and dynamic team.</li><li>Opportunity for career growth and development.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Operation Coordinator

Canyon Engineering Contracting Company

Job Title: Operations CoordinatorLocation: Dammam, KSASalary: 2000 SARSummary: We are seeking an Operations Coordinator to support production, inventory, logistics, documentation, and cross-departmental coordination. The ideal candidate is detail-oriented, proactive, and skilled in managing workflows and data accuracy.Responsibilities:Prepare job orders, quotations, purchase requisitions, and production documents.Monitor production progress and ensure deadlines are met.Maintain accurate inventory in Zoho ERP and MS Lists; perform regular audits.Manage dispatch schedules, inspections, and delivery coordination.Prepare MTCs, Inspection Reports, POs, packing lists, and labels.Resolve customer queries and support sales order processing.Ensure compliance with quality, safety, and audit requirements.Liaise across Sales, Procurement, Finance, Operations, and Warehouse teams.Assist in warehouse and factory labour supervision and residency oversight.Support workflow digitization and continuous improvement initiatives.Qualifications:<ul><li>Minimum Intermediate, Bachelors preferred.</li><li>Must be Proficient in MS Excel.</li><li>Must have good English and Urdu/Hindi Communication.</li><li>Prior experience in warehouse or production roles is an advantage.</li></ul>Job Type: Full-timePay: ﷼2,000.00 per monthAbility to commute/relocate:<ul><li>Dammam: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you employed or unemployed? If employed what's your current salary?</li><li>What is your expected salary?</li><li>Rate your MS Excel proficiency from 1 to 10, 10 being highest.</li><li>We require someone who can join us immediately.</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Language:<ul><li>Urdu/Hindi (Required)</li></ul>License/Certification:<ul><li>transferable Iqama (Preferred)</li></ul>Location:<ul><li>Dammam (Required)</li></ul>Work Location: In person

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Clinical operations Manager/ Program Coordinator– PHLEBOTOMY REQUIRED -( STD, HIV, substance abuse)

Operations Coordinator - Abu Dhabi

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