operations manager coordinator

CHANEL

<div><div>Part-time basis with 6-months fixed contract.</div><div></div><div>
Position based in Watches &amp; Fine Jewelry Boutique in Galleria Mall, Abu Dhabi.</div><div></div><div>
CONTEXT &amp; ENVIRONMENT</div><div></div><div>
As the Watches &amp; Fine Jewelry Operations Coordinator, you will be responsible for the boutique stock management and logistics - inventory control, shipment coordination, reporting, and quality control - while also handling administrative tasks - permits, scheduling and supplier coordination - ensuring efficient operations in line with CHANEL's standards and procedures.</div><div></div><div>
KEY PARTNERS:</div><div></div><div>
Reporting to the Watches &amp; Fine Jewelry Sales Manager, the Operations Coordinator has several key partners:</div><div></div><div>
Internally: Sales Assistants, Fashion Operations Manager, WFJ Business Development, Administration and Operation.</div><div></div><div>
Externally: WFJ Boutiques in UAE, suppliers and vendors.</div><div></div><div>
IN THIS METIER, WE ARE ENERGISED BY:</div><div></div><div>
Stock Management:</div><ul><li>
Manage the stock flow within the boutique (deliveries, transfers, special orders, stock rebalancing, reserved products).</li><li>
Coordinate WFJ logistics with Brinks, including high-value shipments and validation.</li><li>
Plan rolling inventories in compliance with the House&rsquo;s strategy and events.</li><li>
Analyze inventory results and follow up on subsequent processes.</li><li>
Share stock inventory report to finance on monthly basis.</li><li>
Conduct stock quality control and report and coordinate pieces in aftersales care.</li><li>
Manage PLV and aftersales care tools stock inventory (boxes, bags, ribbons, aftersales tools).</li></ul><div></div><div>
Administration:</div><ul><li>
Coordinate ordering of boutique supplies and reception of invoices in Coupa.</li><li>
Processing and application of police and mall permits.</li><li>
Prepare and maintain the monthly schedule in My Schedule App, including planning and managing team leaves.</li><li>
Coordinate new joiner arrivals and support induction preparation.</li><li>
Act as the main point of contact for maintenance and facility-related matters, liaising with the Store Planning team.</li></ul><div></div><div>
Boutique Operations:</div><ul><li>
Managing the safe and back of house organization in line with CHANEL's standards.</li><li>
Ensure that all procedures are respected and followed.</li><li>
Propose and implement proactively new procedures if needed.</li><li>
Follow best practices and process in the interest of the boutique efficiency.</li></ul><div></div><div>
KEY COMPETENCIES &amp; REQUIREMENTS:</div><ul><li>
You have excellent organizational and planning skills, with strong analytics skills.</li><li>
You are proficient in using computer systems and digital tools.</li><li>
Your ability to react quickly together with your excellent interpersonal skills will be real assets to succeed in this position.</li><li>
Excellent spoken and written English skills is requested.</li></ul></div>

Operations Coordinator - Abu Dhabi

<div>Description:

About CRI:
Over the past 30+ years, CRI has partnered with countless companies to create workplaces that become ecosystems for imagination, inspiration, and ideas.
In the landscape of ever-changing office design, we strive to create resilient workplaces that become launch pads for teams to feel excited, motivated, and encouraged to do their best work.
Our expertise is built upon a solid foundation of workplace strategy and furniture design, project management, and client advocacy. We are passionate about our values and strive to be an example of excellence in all that we do.
About the Role:
Align Furniture Services is seeking a Operations Coordinator to serve as the operational heartbeat of our installation team. This role is responsible for daily dispatching logistics, coordinating people, vehicles, and job sites to ensure installations run smoothly, safely, and on schedule.
The majority of the time this role is dedicated to dispatching, with the remaining time focused on administrative support, cross team coordination, and light office operations. The ideal candidate thrives in a fast paced environment, brings a high level of attention to detail, and can confidently make real time decisions while juggling competing priorities.
This role is eligible for our Flexible Workplace Policy, with an expectation to be onsite in San Leandro 4 days per week to support operations.
Summary of Responsibilities:
Dispatch &amp; Field Operations<ul><li>
Plan and execute daily dispatch schedules for approximately 5 crews of 2-5 team members</li><li>
Assign crews, vehicles, and routes to maximize efficiency and meet project timelines</li><li>
Make real time dispatch decisions related to staffing changes, delays, traffic, call outs, or job site issues</li><li>
Monitor job progress throughout the day and adjust plans as conditions change</li><li>
Escalate only unique, complex, or high-risk scenarios ranging from safety issues, project installation obstacles and customer concerns to the Director of Field Logistics as needed</li><li>
Maintain accurate and up to date dispatch records using IQ Coordinator (training provided)</li><li>
Provides updates to customers on delivery status, handling incoming calls and interacting directly with drivers and clients</li><li>
Keeping and organizing work requests, customer requests, completed work requests, charges for work performed, expenses for services performed, inventory records and other information</li><li>
Secure coverage for sick calls from drivers or installation team members</li><li>
Partners cross-functionally with other departments to keep account records updated and resolve customer issues</li></ul>
Administrative &amp; Operational Support<ul><li>
Perform data entry and administrative tasks related to work orders, schedules, and job documentation</li><li>
Assist with reporting, tracking, and documentation using Microsoft Excel, Outlook, Word, and Teams</li><li>
Support coordination between project managers, facilities, and office operations</li><li>
Act as a professional and responsive liaison for internal stakeholders across teams</li><li>
Assist with miscellaneous operational and administrative projects as assigned</li><li>
Partner with the Facilities Manager and Experience Manager on basic site needs and events</li><li>
Help maintain a clean and welcoming caf&eacute;/breakroom area</li><li>
Replenish snacks and basic kitchen supplies</li><li>
Order office supplies as needed</li></ul>
Requirements:

Experience/Skills:<ul><li>
High school diploma or GED required; Bachelor's degree preferred</li><li>
3-5 years of experience in dispatch, logistics, field operations, or a coordination role</li><li>
Prior dispatching experience preferred; experience with IQ Coordinator or similar software is a plus</li><li>
Strong working knowledge of Microsoft Office (especially Outlook and Excel)</li><li>
Exceptional attention to detail and organizational skills</li><li>
Proven ability to manage competing priorities and adapt quickly to last-minute changes</li><li>
Clear, confident communication skills across phone, text, email, and Teams</li><li>
Comfortable interacting with field crews and making firm, time-sensitive decisions</li><li>
Logistics, construction, or furniture installation experience preferred but not required</li><li>
Bilingual (English/Spanish) is highly preferred
</li></ul>CRI&rsquo;s Values:<ul><li>
Be a Good Human &ndash; Be kind, be respectful, be positive, have fun. We work hard, play hard and do the right thing.</li><li>
Be the Best Teammate &ndash; Roll up your sleeves, share wins and losses, approach creative problem solving collaboratively, be a no-ego doer. Together we are a force to be reckoned with.</li><li>
Be Inquisitive &ndash; Be engaged, find the why, value learning. Each day is a new opportunity to be better and put into practice the learning from the day before.</li><li>
Be a Design Thinker &ndash; Have empathy, question, ideate and solve. We encourage design thinking in all facets of our business.</li><li>
Lead by Example &ndash; Go above &amp; beyond, show initiative, be proud. Expect the best of yourself and each other every day.</li><li>
Be Yourself &ndash; Live our values with your personality. We want you to be you!</li></ul></div>

Operations Coordinator

Handy Matters

Operations CoordinatorThe Operations Coordinator is responsible for end-to-end coordination and control of the company&rsquo;s day-to-day operations, ensuring that all projects, teams, and processes run smoothly without CEO involvement in routine operational matters.This role is execution-focused, authority-driven, and outcome-oriented.It is not administrative. It is operational leadership.Key Responsibilities1. Company Operations Control<ul><li>Oversee all ongoing projects (design, fit-out, maintenance if applicable)</li><li>Monitor daily progress against schedules, scope, and manpower plans</li><li>Identify delays, risks, or inefficiencies before they escalate</li><li>Ensure smooth coordination between:</li></ul>Project Managers Site Supervisors Designers &amp; Engineers Procurement &amp; Administration2. Discipline, Structure &amp; Accountability<ul><li>Enforce company SOPs, workflows, and reporting systems</li><li>Ensure:</li></ul>Daily site reports are submitted Weekly progress reports are issued Snag lists and action items are tracked and closed Actively follow up with team members to ensure deadlines are met<ul><li>Escalate only critical issues, always with proposed solutions</li></ul>3. Authority &amp; Decision Execution<ul><li>Assign daily priorities across teams and projects</li><li>Reallocate manpower and resources within approved limits</li><li>Approve routine operational decisions related to scheduling, sequencing, and coordination</li><li>Ensure instructions are implemented correctly and on time</li></ul>(This role does NOT approve contracts, variations, or financial commitments.)4. Internal Communication Hub<ul><li>Serve as the central point of operational communication</li><li>Filter operational noise before it reaches senior management</li><li>Ensure alignment across departments and projects</li><li>Maintain clear, professional, and structured communication at all times</li></ul>5. Reporting &amp; Management Visibility<ul><li>Provide:</li></ul>Daily operational summaries Weekly operations status reports (Green / Amber / Red)<ul><li>Highlight:</li></ul>Project progress Delays and root causes Upcoming risks and mitigation plans<ul><li>Ensure management has full visibility without micromanagement</li></ul>Key Performance Indicators (KPIs)<ul><li>On-time project delivery rate</li><li>Reduction in operational escalations to CEO</li><li>100% submission of daily and weekly reports</li><li>Reduction of repeated operational issues</li><li>Improved coordination between site, office, and procurement</li></ul>Required ProfileExperience &amp; Skills<ul><li>2&ndash;5 years experience in operations, construction, fit-out, or project coordination</li><li>Strong understanding of site operations and workflows</li><li>Excellent follow-up, organization, and prioritization skills</li><li>Confident communicator, able to push teams respectfully but firmly</li><li>Strong reporting and tracking ability (Excel / dashboards / reports)</li><li>Problem-solver with a hands-on mindset</li></ul>Personality &amp; Work Ethic<ul><li>Proactive and accountable</li><li>Calm under pressure</li><li>Detail-oriented but execution-focused</li><li>Comfortable enforcing rules and chasing deadlines</li><li>Loyal to structure, timelines, and company standards</li></ul>Reporting LineReports directly to the CEO / Senior ManagementGrowth PathThis role is designed to evolve into:Operations Manager based on performance, ownership, and leadership capability.Why Join Us<ul><li>High-impact role with real authority</li><li>Direct exposure to leadership and decision-making</li><li>Clear growth path within a fast-growing design &amp; fit-out company</li><li>Opportunity to build and run structured operations</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you hold a Bachelor&rsquo;s degree in Architecture, Civil Engineering, or MEP Engineering?</li><li>How would you rate your technical knowledge of civil, MEP, joinery, and finishing works?</li></ul>Basic / Intermediate / Strong / Expert<ul><li>Have you previously been responsible for managing multiple projects and coordinating between site and office teams?</li></ul>Experience:<ul><li>Interior fit-out or project management: 3 years (Required)</li></ul>Language:<ul><li>Russian/Arabic/European languages (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Creativity Justified

Operations CoordinatorLocation: Remote (U.S.-based required) Schedule: Monday&ndash;Thursday, 10:00 AM &ndash; 4:00 PM CST (core hours) Reports To: CEO (with dotted line to Director of Client Experience &amp; Director of Projects &amp; Contracts)Position OverviewCreativity Justified is seeking a highly detail-oriented and accountable Operations Coordinator to support day-to-day agency operations, ensuring all tasks, reporting, and workflows are executed accurately and on time.This role is responsible for tracking, verifying, and reporting on operational activity across all departments, including Client Experience, Creative, Projects, and Business Development.The ideal candidate is highly organized, proactive, and committed to accuracy&mdash;someone who ensures that what is reported as complete is actually complete.This is not a passive or administrative role. This position requires active follow-up, cross-team coordination, and real-time visibility into agency operations.Key Responsibilities Task Tracking &amp; Accountability<ul><li>Monitor and track task completion across all departments</li><li>Ensure all client-related tasks are completed on time and accurately</li><li>Follow up with team members on outstanding or overdue tasks</li><li>Identify and escalate delays, gaps, or risks proactively</li></ul>Reporting &amp; Systems Management<ul><li>Manage and execute weekly reporting workflows through Dubsado, including:</li><li>Weekly Task Status Reports (entire team)</li><li>Weekly Director Reports</li><li>Follow up on all report submissions and ensure completion by deadlines</li><li>Maintain accurate records of all operational data and reporting</li></ul>Daily CEO Reporting<ul><li>Submit a daily report summarizing:</li><li>Client status (Green / Yellow / Red)</li><li>Completed vs. outstanding tasks</li><li>Team responsiveness and accountability</li><li>Risks, delays, or operational concerns</li><li>Recommended actions or solutions</li></ul>Weekly Operational Oversight<ul><li>Provide weekly summaries including:</li><li>Full team availability and capacity</li><li>Outstanding proposals and invoice statuses</li><li>Upcoming bids and deadlines</li><li>Client health overview</li><li>Operational risks and bottlenecks</li></ul>Meeting Coordination &amp; Standup Leadership<ul><li>Lead Daily Standup Core meetings (Tuesday&ndash;Thursday)</li><li>Capture action items and ensure follow-through</li><li>Provide a summary of each standup to CEO by 11:30 AM CST</li></ul>Calendar &amp; Administrative Execution<ul><li>Support CEO calendar management, ensuring updates are executed accurately and promptly</li><li>Confirm completion of all calendar changes and scheduling requests</li></ul>Performance Tracking Support<ul><li>Track and support scheduling of:</li><li>90-day performance reviews</li><li>Annual performance reviews</li><li>Maintain visibility into team performance timelines</li></ul>Qualifications<ul><li>2&ndash;4+ years of experience in operations, project coordination, or administrative support</li><li>Strong organizational and time management skills</li><li>Experience with project management and CRM tools (Asana, Basecamp, Dubsado, etc.)</li><li>Excellent written and verbal communication skills</li><li>Ability to manage multiple tasks and priorities simultaneously</li></ul>Core Competencies<ul><li>Accuracy: Ensures all reported work is verified and complete</li><li>Accountability: Takes ownership of follow-ups and outcomes</li><li>Proactivity: Identifies issues before they escalate</li><li>Organization: Manages multiple workflows without missing details</li><li>Communication: Clear, timely, and direct across all teams</li></ul>CompensationTier 2: $17.75 &ndash; $21.00 per hour Part-time to start (20&ndash;30 hours/week), with potential to grow based on performance<ul><li>Performance-based growth and advancement opportunities</li><li>Potential to evolve into Operations Lead/Manager role based on demonstrated execution</li></ul>Important Role Expectations<ul><li>All reported work must be accurate and verifiable</li><li>Tasks must not be marked complete unless fully executed</li><li>This role requires active follow-up and cross-team accountability</li><li>Hours must align with documented work and completed outputs</li></ul>About Creativity JustifiedCreativity Justified is a full-service advertising agency specializing in storytelling-driven marketing that connects brands to communities. Our clients include the NFL, Ochsner Health, and national brands across multiple industries.We operate as a high-performance, results-driven team focused on delivering strategic, impactful work.Pay: $17.75 - $21.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: Remote

Operations Coordinator (Tier 1)

BP Flexitank

Job Title: Operations CoordinatorCompany Overview: We are a dynamic logistics provider specializing in bulk liquid transport solutions, delivering efficient and reliable services across Saudi Arabia. Our operations focus on safety, precision, and high-performance logistics handling.Position Summary: We are seeking a detail-oriented and proactive Operations Coordinator to manage and oversee day-to-day logistics operations related to bulk liquid transport. The ideal candidate will ensure smooth coordination between clients, drivers, and internal teams while maintaining operational efficiency and compliance.Key Responsibilities:<ul><li>Coordinate daily transport operations for bulk liquid shipments</li><li>Monitor delivery schedules and ensure timely execution</li><li>Communicate with clients, drivers, and warehouse personnel</li><li>Maintain accurate operational records and documentation</li><li>Ensure compliance with safety and regulatory standards</li><li>Resolve operational issues and delays efficiently</li><li>Support continuous improvement of logistics processes</li></ul>Requirements:<ul><li>Experience in logistics, supply chain, or transport operations preferred</li><li>Knowledge of bulk liquid transport is an advantage</li><li>Strong organizational and communication skills</li><li>Ability to work under pressure and manage multiple tasks</li><li>Proficiency in basic computer applications (email, Excel, etc.)</li></ul>How to Apply: Interested candidates may send their application via emailنوع الوظيفة: دوام كاملالراتب المدفوع: ﷼٦٥٠٫٠٠&nbsp;لكل ساعةعدد الساعات المتوقع: 40 في الأسبوعموقع العمل: بشكل شخصي

Sign & Graphics Center Las Vegas

Operations Manager &ndash; Sign &amp; GraphicsLas Vegas, NV (Maryland Pkwy) | Full-time | Mon&ndash;FriWe're a locally owned location of one of the most recognized sign and visual communications franchise brands in the world. We operate like a small business, with a tight-knit team where your decisions, your design skills, and your leadership directly shape our success.We're hiring an Operations Manager to run our sign and graphics production center. This is a creative, hands-on leadership role where you'll manage production workflow, lead a small team, design and produce graphics, and serve as the primary point of contact for customers.What you'll do<ul><li>Design and produce print-ready graphics for signs, banners, vehicle wraps, wall murals, window graphics, and trade show displays</li><li>Manage daily production scheduling: prioritize jobs, assign tasks, keep projects on deadline</li><li>Lead a small team (front desk coordinator and installer) including scheduling, training, and performance</li><li>Serve as the customer-facing expert: consult on signage solutions, prepare quotes, manage approvals, handle issues</li><li>Manage vendor relationships, material ordering, and inventory</li><li>Maintain equipment (large-format printers, vinyl plotters, laminators) and troubleshoot issues</li><li>Oversee QC on all output: file pre-flight, color accuracy, finished product inspection</li><li>Handle daily operations: opening/closing, billing, reporting, work-in-progress tracking</li></ul>What you bring<ul><li>Advanced Adobe Illustrator skills: pen tool, vector prep, large-format file setup. This is a hard requirement.</li><li>1&ndash;2+ years supervisory or management experience</li><li>Strong customer service instincts: you can consult with business owners and handle difficult conversations</li><li>Organized and calm under pressure: you can run five jobs at once without dropping the ball</li><li>Sign, print, or large-format production experience is a major plus (vinyl cutting, wide-format printing, FlexiSIGN or ONYX)</li><li>Able to lift 50+ lbs and stand for extended periods</li></ul>What we offer<ul><li>$55,000&ndash;$65,000 base salary based on experience</li><li>Annual performance bonus: $5,000&ndash;$10,000</li><li>Monday&ndash;Friday, no nights, no weekends</li><li>Hands-on creative work you'll see on buildings and vehicles across the valley</li><li>Real autonomy: from June through September you run the shop</li></ul>How to applySend your resume and 3&ndash;5 design samples (or a portfolio link) to fastsigns@morvc.com. Tell us briefly why this role interests you.Pay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Operations Manager – Sign & Graphics

Faster rent a car

Operations CoordinatorCompany: Faster Rent a CarLocation: Dubai, UAE (On-site)Employment Type: Full-timeStart Date: Immediate joining preferredExperience Required: Minimum 2 years in Car Rental CompaniesFaster Rent a Car is a leading luxury car rental company in Dubai, known for its premium fleet, high-performance vehicles, and exceptional customer service. As part of our continuous growth, we are looking for a highly organized and proactive Operations Coordinator to support our daily operations and ensure smooth and efficient service delivery.Key Responsibilities<ul><li>Manage and process rental contracts using TRS or similar car rental systems.</li><li>Oversee the full rental process from booking confirmation to vehicle return.</li><li>Communicate professionally with customers and handle inquiries or issues efficiently.</li><li>Coordinate with sales, drivers, and maintenance teams to ensure smooth daily operations.</li><li>Monitor operational activities and resolve any issues quickly.</li><li>Maintain accurate records and ensure all rental processes are properly documented.</li></ul>Candidate Requirements<ul><li>Minimum 2 years of experience in a car rental company (mandatory).</li><li>Strong experience using TRS or similar rental management systems.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and problem-solving abilities.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>Fluent in English (Arabic is a plus).</li><li>Female candidates are preferred.</li></ul>Why Join Faster Rent a Car?<ul><li>Join a fast-growing company in the luxury automotive sector.</li><li>Work with a professional and dynamic team.</li><li>Opportunity for career growth and development.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Operation Coordinator

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Operations Coordinator - Abu Dhabi

Operations Coordinator

Operations Coordinator

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Operations Coordinator

Operations Manager – Sign & Graphics

Operation Coordinator