operations support coordinator

Mellow Ink

<p>Mellow Ink is looking for a highly organized, detail-oriented Operations &amp; Sales Support Coordinator to help keep our day-to-day running smoothly while delivering a top-tier customer experience. This role is the backbone of our workflow; supporting customer communication, order management, invoicing, and overall operations.</p><p>What You&rsquo;ll Do:</p><ul><li>Respond to customer inquiries via email and phone quickly and professionally</li><li>Follow up on orders, designs, approvals, and timelines</li><li>Create and send invoices; track payments and expenses in QuickBooks</li><li>Manage and maintain online stores and order processing</li><li>Coordinate order schedules and production timelines</li><li>Handle shipping, receiving, and order fulfillment logistics</li><li>Order supplies and materials as needed</li><li>Support the team with general administrative tasks</li></ul><p>What We&rsquo;re Looking For</p><ul><li>Strong organization and attention to detail (non-negotiable)</li><li>Excellent communication skills (written + verbal)</li><li>Experience with QuickBooks or similar bookkeeping tools</li><li>Ability to manage multiple projects and deadlines</li><li>Comfortable working in a fast-paced, small business environment</li><li>Experience with online stores (Squarespace or similar) is a plus</li><li>Familiarity with screen printing/apparel is a bonus but not required</li></ul><p>Job Type: Full-time</p><p>Pay: $15.00 - $19.00 per hour</p><p>Work Location: Hybrid remote in Newark, DE 19702</p>

Operations & Sales Support Coordinator

Encompass HSE

<p>We are seeking a highly organized and detail-oriented <b>Operations Coordinator</b> to support our safety inspection operations. The ideal candidate will play a key role in coordinating inspection activities, ensuring compliance with safety standards, and supporting field teams efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Coordinate and schedule safety inspections across multiple sites</li><li>Communicate with inspectors, clients, and internal departments to ensure smooth operations</li><li>Maintain accurate inspection records, reports, and compliance documentation</li><li>Monitor workflows and improve operational efficiency</li><li>Ensure adherence to safety policies and regulatory standards</li><li>Assist in preparing and reviewing inspection reports</li><li>Track operational performance and report on KPIs</li><li>Provide administrative and coordination support to the team</li></ul><p><b>Requirements:</b></p><ul><li>Proficiency in <b>English, Arabic, and Urdu</b> (spoken and written)</li><li>Excellent skills in <b>Microsoft Word and Excel</b></li><li>Strong organizational and coordination abilities</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Good communication and interpersonal skills</li><li>Attention to detail and problem-solving mindset</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Previous experience in operations coordination or safety inspection</li><li>Knowledge of HSE (Health, Safety &amp; Environment) standards is an advantage</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼4,000.00 - ﷼6,000.00 per month</p><p>Work Location: In person</p>

Operation Coordinator

Trend Moving

<div><h1 class="jobSectionHeader"><b>Dispatch Coordinator</b></h1>
<p>
Londonderry, NH<br>
$60,000/year<br>
Monday&ndash;Friday + every other Saturday<br>
Start ASAP</p>
<h3 class="jobSectionHeader">
Team Trend is hiring a Dispatch Coordinator to support our dispatch and planning team. This role works closely with our Administrator of Training, Safety &amp; Dispatch Support to help keep daily operations organized, on track, and running efficiently.</h3>
<h3 class="jobSectionHeader"><b>What You&rsquo;ll Do</b></h3>
<p>
Dispatch Support</p>
<ul><li>
<p>Support daily dispatch operations by monitoring routes and job progress</p>
</li><li>
<div>Communicate with crews throughout the day to assist with updates and questions</div>
</li><li>
<p>Help track delays, service issues, and schedule changes</p>
</li></ul>
<p>Customer Communication</p>
<ul><li>
<p>Handle inbound customer calls related to active jobs</p>
</li><li>
<div>Provide updates on timing, delays, and scheduling changes</div>
</li><li>
<p>Escalate complex issues as needed</p>
</li></ul>
<p>Documentation &amp; Tracking</p>
<ul><li>
<p>Ensure job documentation, photos, and notes are completed accurately</p>
</li><li>
<div>Track missing or incomplete information and follow up with crews</div>
</li><li>
<p>Maintain accurate updates in company systems</p>
</li></ul>
<p>Timekeeping &amp; Attendance Support</p>
<ul><li>
<p>Review daily time punches and flag any issues</p>
</li><li>
<div>Track attendance, callouts, and crew availability</div>
</li><li>
<p>Support accurate reporting for payroll and scheduling awareness</p>
</li></ul>
<h3 class="jobSectionHeader"><b>What We&rsquo;re Looking For</b></h3>
<ul><li>
<p>Spanish and English bilingual skills (strongly preferred)</p>
</li><li>
<div>Strong attention to detail and organization</div>
</li><li>
<div>Strong work planning, scheduling, and employee time management skills required</div>
</li><li>
<div>Ability to manage multiple tasks in a fast-paced environment</div>
</li><li>
<div>Clear communication and problem-solving skills</div>
</li><li>
<div>Comfortable working with systems, tracking tools, and operational platforms</div>
</li><li>
<p>Experience in admin, dispatch, logistics, or operations support is helpful</p>
</li></ul>
<h3 class="jobSectionHeader"><b>Why Join Trend</b></h3>
<ul><li>
<p>Steady, full-time schedule</p>
</li><li>
<div>Salary position with growth opportunities</div>
</li><li>
<div>Supportive team environment</div>
</li><li>
<div>Health, dental, and vision insurance at 90 days of full time employment</div>
</li><li>
<div>401K with company match (after 1,000 hours)</div><br>
</li></ul>
<div><b>Apply Today</b><br>
If you&rsquo;re ready to work hard and grow with a company that values its employees, fill out our quick application form.</div>
<div>
Trend Moving &amp; Storage &ndash; We don&rsquo;t just set the bar, we move it.</div></div><p></p>

Dispatch Coordinator

KRE Security LLC

<div><div><div><b>Benefits:</b></div>
<ul><li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul></div><div><div>Scheduling Coordinator &ndash; In-Office</div>
<div><b>Hamburg, PA | Operations Support Role</b></div>
<div><b>Location:</b> 16600 Pottsville Pike, Hamburg, PA 19526<br>
<b>Pay:</b> $18.00/hour<br>
<b>Raises:</b> At 6 months and 1 year<br>
</div><div>KRE Security, LLC is hiring an <b>in-office Scheduling Coordinator</b> to support daily workforce operations across multiple client locations. This role is ideal for someone who is <b>organized, proactive, and comfortable making real-time staffing decisions</b> in a fast-paced office environment.<br>
</div><div>You will help ensure shifts are consistently staffed, respond to call-offs, and maintain smooth operations. This position offers <b>responsibility, visibility, and opportunities for growth</b> within an operations-focused organization.<br>
</div><div><b>Shifts Available</b></div>
<ul><li><b>Saturday-Sunday 6:00PM-6:00AM</b></li>
<li>Fully in-office role (no remote work)</li>
<li>Operations-focused environment</li>
</ul><div><b>Key Responsibilities</b></div>
<ul><li>Manage daily and weekly schedules for multiple client sites</li>
<li>Ensure consistent staffing coverage and proactively address gaps</li>
<li>Respond to call-offs and last-minute schedule changes</li>
<li>Communicate clearly with field staff and internal leadership</li>
<li>Track attendance, availability, and scheduling trends</li>
<li>Maintain accurate scheduling records in company systems</li>
<li>Use Microsoft 365, Google Workspace, and Outlook to manage workflow</li>
<li>Partner with management and Hiring/Recruitment on staffing needs</li>
<li>Maintain professionalism, confidentiality, and service standards</li>
</ul><div><b>Requirements</b></div>
<ul><li><b>1&ndash;3 years of experience</b> in scheduling, dispatching, or workforce coordination</li>
<li>Strong proficiency with Microsoft 365, Google Workspace, and Outlook</li>
<li>Ability to prioritize tasks and make decisions under pressure</li>
<li>Clear, professional communication skills</li>
<li>Reliable, detail-oriented, and accountable work style</li>
<li>Comfortable working fully in-office in a fast-paced environment</li>
</ul><div><b>Pay &amp; Benefits</b></div>
<ul><li>Starting pay: <b>$18.00/hour</b>
</li><li>Pay increases at 6 months and 1 year</li>
<li>Paid Time Off (PTO accrual)</li>
<li>Opportunity for growth and increased responsibility</li>
</ul><div><b>Why Work for KRE Security?</b></div>
<ul><li>Stable, in-office operations role in <b>Hamburg, PA</b>
</li><li>Visible and impactful role supporting daily staffing operations</li>
<li>Clear expectations and structured workflow</li>
<li>Professional team and leadership support</li>
</ul><div><b>How to Apply</b></div>
<div>Apply through <b>Indeed</b> or online at:<br>
<b>www.kresecurity.com</b><br>
</div><div><i>KRE Security, LLC is an Equal Opportunity Employer.</i></div></div></div><div></div>

Part Time Overnight Scheduling Coordinator

LSG Sky Chefs

<div><p><b>Job Title:</b> Operations Coordinator - Dispatcher<br>
<b>Job Location:</b> Washington-USA-20001<br>
<b>Work Location Type:</b> On-Site<br>
<b>Salary Range:</b> $22.00 - 26.50 per hour</p><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
About us</b></h2></div><div><p>
LSG Sky Chefs is one of the world&rsquo;s largest airline catering and hospitality providers, known for its outstanding reputation and dynamic approach in the industry. Voted &ldquo;Airline Caterer of the Year in North America&rdquo; for 2023 and 2024, we are committed to excellence and innovation, driven by the dedication and expertise of our talented employees. Our team members are the heart and soul of our success, consistently delivering exceptional culinary experiences and outstanding service to our clients and their passengers across North and Latin America.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Role Purpose Statement</b></h2></div><div><p>
The Operations Coordinator serves as a key link between the Customer Service Center (CSC), internal teams, and partner airlines. In this pivotal role, you&rsquo;ll support operations leadership, manage communication across departments, and ensure seamless execution of customer requests and operational changes. Your focus on coordination, efficiency, and service quality will help maintain smooth day-to-day operations.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Main Accountabilities</b></h2></div><div><ul><li>
Act as the primary liaison between internal departments and airline partners to address missing or requested items promptly.</li><li>
Monitor and maintain multiple operational platforms (e.g., Ground Star&mdash;Flight Family, CBASE, etc.) for both LSG and customers.</li><li>
Support department supervisors with daily manpower planning and employee scheduling.</li><li>
Adjust delivery and backhaul assignments to accommodate unforeseen adjustments to flight plans</li><li>
Oversee daily inventory management for all operational equipment and ensure timely completion of checklists.</li><li>
Assist in preparing operational data analyses, reports, and performance summaries.</li><li>
Coordinate with controllers and supervisors to manage flight assignment updates and ensure accurate team allocation.</li><li>
Collaborate closely with Customer Service, Operations, and other internal teams to ensure excellent service delivery and customer satisfaction.</li><li>
Ensure all equipment changes are properly staged and meet service-ready deadlines.</li><li>
Oversee and support the loading of flights and equipment, assisting teams under tight timelines.</li><li>
Perform additional duties as required to maintain efficient and effective operations.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Knowledge, Skills and Experience</b></h2></div><div><ul><li>
1&ndash;3 years of experience in a related Operational or Dispatcher role</li><li>
Strong interpersonal, verbal, and written communication skills</li><li>
Excellent organizational and multitasking abilities</li><li>
Proficiency in Microsoft Office and other Windows-based applications</li><li>
Proficiency in using computer-aided dispatch systems and other relevant software.</li></ul><p>
Experience:</p><ul><li>Customer services: 1 -3 Year (Required)</li><li>Logistics: 2 -3 years (Required)</li></ul><p>
Previous experience driving company vehicles)</p><ul><li>Leadership: 1 year (Preferred)</li><li>Dispatching one year (Preferred)</li></ul></div></div></div><p><b>
LSG Sky Chefs</b> is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities.</p></div>

Operations Coordinator - Dispatcher

Air Revive

<p><b>Job Summary: </b>We are a growing HVAC company seeking a highly organized and dependable Operations Coordinator to support daily business operations. This role supports operations, office administration and employee logistics to ensure teams are organized, supported, and able to operate efficiently.</p><p>This role requires flexibility, including availability during evenings and weekends as needed to support travel operations.</p><p>The ideal candidate is detail-oriented, proactive, and comfortable handling time-sensitive requests in a fast-paced environment.</p><p><b>Responsibilities</b></p><p><b>Operations &amp; Coordination</b></p><p>&middot; Support daily operations through coordination, scheduling, and administrative support.</p><p>&middot; Work with field teams, leadership, and vendors to maintain operational continuity.</p><p>&middot; Maintain organized records, trackers, and documentation.</p><p>&middot; Assist with coordination for projects, training, and off-site work.</p><p><b>Travel &amp; Employee Logistics</b></p><p>&middot; Coordinate travel for technicians, supervisors, and leadership.</p><p>&middot; Book flights, hotels, rental cars, and ground transportation</p><p>&middot; Prepare and distribute travel itineraries.</p><p>&middot; Manage travel changes, delays, and rebooking&rsquo;s.</p><p>&middot; Provide evening and weekend travel support as needed.</p><p>&middot; Track travel expenses and assistance with reporting.</p><p><b>Office &amp; Administrative Support</b></p><p>&middot; Support smooth daily office operations.</p><p>&middot; Greet visitors and answer incoming calls and emails.</p><p>&middot; Maintain files and office documentation.</p><p>&middot; Order office supplies and coordinate with vendors.</p><p>&middot; Perform other duties as needed to support daily business operations.</p><p><b>Skills/Qualifications:</b></p><p>&middot; Highly organized with strong attention to detail</p><p>&middot; Proficient in Microsoft Excel, including tracking, reporting, and basic data management.</p><p>&middot; Experience in operations, administrative support or logistics</p><p>&middot; Strong time-management and multitasking skills</p><p>&middot; Excellent written and verbal communication skills</p><p>&middot; Ability to manage changing priorities in a fast-paced environment.</p><p><b>Preferred:</b></p><p>&middot; Experience in HVAC, construction, or field-service industries</p><p>Experience supporting technicians or multi-location teams.</p><p><b>Job Type:</b> Full-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: In person</p>

Operations Coordinator

Confidential Jobs

<div>
 <p>
  The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operations Support
  </strong>
 </p>
 <p>
  Serve as &lsquo;coordinator,&rsquo; improving internal functions, processes, knowledge management, department awareness, etc.
 </p>
 <p>
  Liaise with the all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy &amp; procedures while boosting team morale.
 </p>
 <p>
  Keep track of CSO expenses and department roster whilst ensuring operations are within company policy and procedures.
 </p>
 <p>
  Maintain Corporate Credit Card tracker and organization of use.
 </p>
 <p>
  Support in arranging department meetings, external meetings, and working groups called by the CEO.
 </p>
 <p>
  Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CSO and stakeholder Leadership.
 </p>
 <p>
  Offering on hand assistance at flagship events.
 </p>
 <p>
  <strong>
   Administrative Support
  </strong>
 </p>
 <p>
  Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.
 </p>
 <p>
  Organize the CSO&rsquo;s schedule of meetings and visits, business travel, ensuring that the diary is kept current.
 </p>
 <p>
  Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.
 </p>
 <p>
  Prepare and update office spreadsheets and presentations in line with requirements.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  University Degree in a relevant discipline
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <p>
  Related experience in managing a similar position.
 </p>
 <p>
  Experience working in a multi-cultural environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Knowledge and Skills
  </strong>
 </p>
 <p>
  Good organizing and coordination skills
 </p>
 <p>
  Good people skills
 </p>
 <p>
  Good interpersonal skills
 </p>
 <p>
  Ability to handle administrative tasks and requests
 </p>
</div>


Administrative Assistant

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