operations support coordinator

Trinity Health

Employment Type: 
Full time
 
Shift: 
Day Shift
 
Description: 
Purpose
 
Provides oversight& support of the workflow& functions in accordance with level of experience, education& standards. Assumes an expanded role& increased responsibility including delegating to others. Participates in the development of& the process improvement of policies& procedures. Works closely with leadership to maintain efficient& effective operations to ensure quality in daily operations.
 May partner with leadership with the selection, orientation& performance feedback of the team. Works cooperatively to ensure that key customer needs are being met& achievement of operational& performance goals.
 
Note: “patients” refers to patients, clients, residents, participants, customers, members
 Essential Functions
 
Our Trinity Health Culture: Knows, understands, incorporates& demonstrates our Trinity Health Mission, Values, Vision, Actions& Promise in behaviors, practices& decisions.
 
Work Focus: 
Coordinates operational, technical& / or clerical support services that enhance or improve coordination, preparation& flow of the department process& core work.
 Plans& organizes workflows& prioritizes customers’ needs.
 May lead a small team; serves as a mentor.
 Creates& maintain procedural standards& records as appropriate for role.
 Develops& maintains educational programs for the team members, including new employee orientation.
 
Process Focus: 
Utilizes multiple system applications for data collection& management.
 Incorporates basic knowledge of Trinity Health policies, practices& processes to ensure quality, confidentiality& safety are prioritized.
 Demonstrates knowledge of departmental processes& procedures& ability to readily acquire new knowledge.
 Collaborate on performance improvement activities as indicated by outcomes in program efficiency& patient experience.
 Helps to identify opportunities, develop solutions& lead the team through resolution.
 
Communication: 
Employs effective& respectful written, verbal& nonverbal communications;
 Develops an environment of mutual confidence& trust through collaborative relationships;
 Effectively communicates goals, standards, program expectations, service performance& how the work serves Trinity Health objectives;
 Proactively recognizes, addresses& / or escalates organizational, operational& / or team conflicts.
 
Environment: 
Performs work in a caring, collaborative& safe manner that complies with regulatory standards.
 Maintains a safe, functional& organized workspace environment.
 Stewards productive use of resources (e.g., people, financial, equipment, supplies, materials) to achieve assigned commitments, experiences& quality standards.
 Accountable for continuous role-based self-development& leadership growth.
 Supports the professional growth of team members. Self-monitors& initiates corrections& / or seeks assistance& / or guidance when needed.
 Maintains a Working Knowledge of applicable federal, state& local laws / regulations, Trinity Health Integrity& Compliance Program& Code of Conduct, as well as other policies, procedures& guidelines in order to ensure adherence in a manner that reflects honest, ethical& professional behavior& safe work practices. "
 
Functional Role (not inclusive of titles or advancement career progression)
 
Provides administrative and clerical support to assigned Health Ministry (HM) Clinical Engineering (CE) Department staff, under general supervision of the THCE Site Director/Manager.
 
Performs word-processing and typing of correspondence, narrative documents and reports requiring the use of office automation equipment and various software and application packages. Compile's data and prepares computer-generated reports with pre-established CMMS formats related to productivity, budget, and overall operations. Prepares and manipulates charts, graphs, and spreadsheets. Manages databases and ensures the accuracy and completeness of data; follows up on and initiates corrective actions as needed.
 
Maintains expense records and monitors disbursements, reimbursements, and requisitions. Orders, monitors, and maintains office equipment and supplies; generates purchase orders. Serves as point of contact for Procure to Pay and THCE Sourcing teams on all orders pertaining to assigned HM. Responds to requests and contacts appropriate operational area and/or personnel for assistance.
 
Support customer service efforts. Processes service and/or parts requests from customer and/or technicians; dispatches CE Technicians in a timely manner. Monitors self-service request queue and follows up to ensure accuracy of information.
 
Provides support and guidance related to CMMS. Maintains and enters equipment inventory while ensuring proper documentation of disposal and the retiring, donation or selling of old equipment. Maintains equipment PM schedules and ensures work orders are generated. Enters HR Paid time for accountability analysis. Request's modification, additions, deletions of data components. Provides guidance and training to technicians related to work orders/logs, ordering, and the like.
 
Maintains repair parts inventory. Monitors par levels and orders parts for shop stock to maintain those levels, keeps repair parts labeled and organized for easy identification and distribution. Keeps parts inventory in the CMMS database accurate and current.
 
Minimum Qualifications
 
<ul>
<li>High School diploma or equivalent combination of education and experience.</li>
<li>Two(2) years of related experience.</li>
<li>Analytical, problem solving and mathematical skills in order to compile, summarize, process and monitor data and reports from multiple sources.</li>
<li>Proficiency with Microsoft product suite (MS Word, Excel, Power Point, and Visio); extensive knowledge and experience with electronic mail and calendaring system in PC LAN environment. Ability to type with speed and accuracy.</li>
</ul>
Additional Qualifications (nice to have)
 
<ul>
<li>Previous experience in healthcare is desirable. Previous experience in customer service environment desirable.</li>
</ul>
Physical& Mental Requirements& WorkingConditions (General Summary)
 Direct Healthcare Services / Indirect Healthcare / Support Services:
 
<ul>
<li>Exposure to conditions which may be considered unpleasant to sight, touch, sound& / or smell.Occasional</li>
<li>Exposure to fumes, odors, dusts, mists& gases, biohazards / hazards (mechanical, electrical, burns, chemicals, radiation, sharp objects, etc.). Occasional</li>
<li>Exposure to or subject to noise, infectious waste, diseases& conditions. Occasional</li>
<li>Exposure to interruptions, shifting priorities& stressful situations. Frequent</li>
<li>Ability to follow tasks through to completion, understand& relate to complex ideas / concepts, remember multiple tasks& regimens over long periods of time& work on concurrent tasks / projects. Frequent</li>
<li>Ability to read small print, hear sounds& voice / speech patterns, give / receive instructions& other verbal communications (in-person& / or over the phone / computer / device / equipment assigned) with some background noise. Frequent</li>
<li>Perform manual dexterity activities& / or grasping / handling. Continuous</li>
<li>Ability to climb, kneel, crouch& / or operate foot controls. Occasional</li>
<li>Use a computer / other technology. Frequent</li>
<li>Sit with the ability to vary / adjust physical position or activity. Frequent</li>
<li>Maintain a safe working environment& use available personal protective equipment (PPE). Continuous</li>
<li>Comply with Trinity Health’s Code of Conduct, policies, procedures& guidelines. Continuous</li>
<li>Ability to provide assistance in the event of an emergency.Occasional</li>
</ul>
Direct Healthcare Services: 
<ul>
<li>Perform activities that require standing / walking with the ability to vary / adjust physical position or activity. Occasional</li>
<li>Lift a maximum of 30 pounds unassisted. Occasional</li>
<li>Use upper& lower extremities, engage in bending / stooping / reaching& pushing / pulling. Occasional</li>
<li>Work indoors (subject to travel requirements) under temperature-controlled& well-lit conditions.Continuous</li>
<li>Encounter worksites (e.g., patient homes) or travel to worksites that may have variable internal& external environmental conditions. Occasional</li>
<li>Perform work that involves physical efforts (e.g., transporting, moving, positioning& / or ambulating patients). Occasional</li>
</ul>
Indirect Healthcare / Support Services: 
<ul>
<li>Perform activities that require standing / walking with the ability to vary / adjust physical position or activity. Occasional</li>
<li>Lift a maximum of 30 pounds unassisted. Occasional</li>
<li>Experience of long periods of walking / standing / stooping / bending / pulling& / or pushing. Occasional</li>
<li>Encounter a clinical / patient facing / hands on interactive work environment. Occasional</li>
<li>Work indoors (subject to travel requirements) under temperature-controlled& well-lit conditions. Continuous</li>
<li>Work outdoors with variable external environmental conditions. Occasional</li>
</ul>
Average Workday Activity: Occasional - O (1% - 33%), Frequent - F (34% - 66%), Continuous - C (67% - 100%)
 
Compensation: 
Pay Range: $19.21-28.81 per hour
 Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles.
 Trinity Health Benefits Summary
 
Our Commitment
 
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

THCE Clinical Engineering Operations Support Coordinator

Wichita Weedman

We are seeking a highly organized, tech-savvy Sales Operations &amp; Client Support Coordinator to manage daily client communication and support our sales team.This is a fast-paced, in-office role responsible for handling inbound calls, texts, and emails while assisting with internal sales systems. Strong multitasking ability, consistent attendance, responsiveness, and attention to detail are critical for success in this position.About Us Weed Man Lawn Care is a locally owned and nationally recognized company providing professional fertilization, weed control, and lawn insect management services throughout Wichita, Goddard, and surrounding areas.Our team is passionate about delivering high-quality service and building lasting client relationships.Key Responsibilities <ul><li>Answer and manage inbound calls, texts, and client emails</li><li>Manage multiple communication channels simultaneously while maintaining professionalism and efficiency</li><li>Assist sales team with CRM and phone platform support</li><li>Coordinate internal communication between departments</li><li>Maintain accurate client records and notes</li><li>Support daily administrative workflow and task follow-up</li><li>Assist with service renewals, scheduling updates, and client communication</li><li>Learn and understand the sales call system to provide administrative support and identify areas for improvement</li><li>Prepare daily reports and support management as needed</li></ul>Schedule <ul><li>Monday&ndash;Friday: 9:00 am - 5:00 p.m.</li><li>This role requires dependable, on-time attendance and readiness to begin work at 9:00 AM each day</li><li>Saturday: Required during high-volume seasons (spring and fall)</li></ul>Compensation &amp; Benefits<ul><li>Starting at $18 per hour, based on experience and skill set</li><li>Full-time position with year-round stability</li><li>Two weeks off during holidays every year</li><li>PTO accrual starting immediately</li><li>Paid training and advancement opportunities</li><li>Supportive, team-oriented work culture</li><li>Opportunities to work from home once fully trained and established in the role</li><li>Supplemental insurance options available, along with a monthly employer contribution provided by Weed Man to assist with coverage costs.</li></ul>Why Join Weed Man?<ul><li>Family-owned business with a professional and supportive team culture</li><li>Opportunity to grow with a trusted, nationally recognized brand</li><li>One-on-one paid training</li><li>Work that contributes directly to client satisfaction and company success</li></ul>If you&rsquo;re organized, dependable, and enjoy helping a team succeed behind the scenes, we&rsquo;d love to have you join our Weed Man family! Apply today.Pay: From $18.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>You are answering a client call when two new emails and a text message come in at the same time. How would you prioritize and ensure nothing is missed?</li><li>What CRM systems, phone platforms and texting tools have you used in previous roles? Please describe how you used them daily.</li></ul>Ability to Commute:<ul><li>Goddard, KS 67052 (Required)</li></ul>Work Location: In person

Sales Operations & Client Support Coordinator

EX ARABIA TOUR AND TRAVELS

Job Title: operations CoordinatorWe're seeking a detail-oriented and efficient Transport Coordinator to join our dynamic team. This role provides critical support within interdepartmental teams, ensuring the smooth running of all transport-related operations in line with the company's goals and objectives.Qualifications, Skills, and Competencies:<ul><li>Candidates should have a high school diploma or equivalent, with a bachelor's degree in a relevant field being preferred.</li><li>Proficiency in logistical software is essential, as is an ability to quickly master new technology.</li><li>A successful Transport Coordinator possesses excellent problem-solving, organizational, and communication skills, as well as knowledge of transport regulations and safety standards.</li></ul>Responsibilities and Duties:<ul><li>Organize and manage the daily operations of our transportation department, ensuring efficiency and safety at all times.</li><li>Creating travel routes.</li><li>Scheduling drivers.</li><li>Conducting vehicle maintenance checks.</li><li>Monitoring transport costs.</li></ul>Experience:Our ideal Transport Coordinator candidate will have at least 0-1 years of experience in logistics, transportation, or a relevant field. Proven experience in route planning and vehicle maintenance is highly desirable, along with a demonstrated ability to work under pressure and meet deadlines.Benefits and Perks:We offer a competitive salary and an opportunity for career advancement. In addition, we are committed to a work environment that promotes a healthy work-life balance.Application Process:Interested applicants are invited to submit their CV and cover letter to hr@exarabiauae.com . Kindly reference &quot;operations Coordinator&quot; in your application. Shortlisted candidates will be contacted for further discussion and interview arrangements.Job Type: Permanent

Operations Coordinator

Tas'Helat Marketing Co. (Fuel Stations Chain)

<div>
 The Operation Coordinator supports the Regional Manager and Deputy Regional Manager in the smooth execution of daily operational activities across the fuel station network. The role is responsible for manpower monitoring, maintenance follow-up, operational data management, and coordinating communication between the Operations team and other departments such as HR, Finance, Legal, Maintenance, Logistics, Procurement, and HSSEQ. The operations Coordinator ensures that operational schedules, reports, and deadlines are met, and that all station-related issues&mdash;including maintenance, manpower, and supply requirements&mdash;are handled efficiently. The position plays a key role in updating manpower databases, monitoring compliance with company standards, and supporting HR-related operational processes. Operating in a dynamic and safety-focused environment, the operation Coordinator identifies operational challenges, follows up on action plans, and helps maintain a safe, compliant, and efficient workplace. This role contributes to the overall effectiveness of
 
 
 the operations department by providing timely coordination, problem-solving, and administrative support.
 
 
 
 Key Responsibilities: -
 
 
 
 <ul>
 <li>
 Operational Support &amp; Coordination
 </li>
 <li>
 Manpower Monitoring &amp; HR Coordination
 </li>
 <li>
 Maintenance &amp; Station Support
 </li>
 <li>
 Data Management &amp; Reporting
 </li>
 <li>
 Procurement &amp; Logistics Coordination
 </li>
 <li>
 Email &amp; Communication Management
 </li>
 <li>
 Compliance, Safety &amp; Environment
 </li>
 <li>
 Continuous Improvement
 
 
 </li>
 </ul>
 
 Technical Skills: -
 
 
 
 <ul>
 <li>
 Strong knowledge of operational coordination, scheduling, manpower planning, and basic HR processes.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook, PowerPoint) for maintaining databases, preparing reports, and managing communication.
 </li>
 <li>
 Familiarity with maintenance workflows, procurement processes, and logistic coordination.
 </li>
 <li>
 Ability to track, update, and organize operational data with accuracy and attention to detail.
 </li>
 </ul>
</div>

Operation Coordinator

CDHorizon United Arab Emirates

<div>
 
 
 About CDhorizon:
 
 
 
 CDhorizon is a leading provider of scaffolding solutions and rental services to the construction, oil &amp; gas, and industrial sectors across the UAE. We are committed to delivering exceptional service, safety, and reliability to our clients. As we continue to expand our operations, we are seeking a dynamic and experienced Operations Coordinator to join our team in Abu Dhabi.
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are looking for a highly organized and detail-oriented Operations Coordinator with specific experience in the scaffolding rental industry. The ideal candidate will be responsible for coordinating daily operations, managing inventory, handling client communications, and processing accurate and timely invoicing. This role is crucial in ensuring the smooth and efficient flow of our projects from dispatch to delivery and return.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Invoicing &amp; Administration:
 
 
 <ul>
 <li>
 Generate accurate and detailed invoices based on rental agreements, timesheets, and purchase orders.
 </li>
 <li>
 Track rental periods, calculate charges, and process billing in a timely manner.
 </li>
 <li>
 Handle client queries related to invoices and resolve any discrepancies promptly.
 </li>
 <li>
 Assist in accounts receivable follow-ups and payment collections.
 </li>
 <li>
 Maintain accurate and up-to-date records of all transactions, client interactions, and operational data.
 </li>
 </ul>
 
 
 
 
 
 Client Relations:
 
 
 <ul>
 <li>
 Serve as a primary point of contact for clients, providing professional and efficient service.
 </li>
 <li>
 Provide regular updates to clients on order status, delivery schedules, and any potential issues.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 
 Must be currently located in the UAE.
 
 </li>
 <li>
 Minimum of
 
 2-3 years of proven experience in an operations and invoicing role
 
 ,
 
 specifically within a scaffolding rental company in the UAE.
 
 </li>
 <li>
 In-depth knowledge of scaffolding equipment (types, parts, usage) is
 
 essential
 
 .
 </li>
 <li>
 Proven experience with invoicing software and Microsoft Office Suite (especially advanced Excel).
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 
 Multi-lingual proficiency is highly preferred
 
 (e.g., English + Arabic/Hindi/Urdu/Tagalog). Excellent command of English is mandatory.
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
 </li>
 <li>
 Meticulous attention to detail, especially concerning numbers and documentation.
 </li>
 <li>
 Excellent communication and interpersonal skills for effective client and team interaction.
 </li>
 <li>
 Problem-solving attitude and the ability to work under pressure.
 </li>
 <li>
 Valid UAE driving license is an advantage.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 A competitive, tax-free salary commensurate with experience.
 </li>
 <li>
 Employment visa and medical insurance as per UAE law.
 </li>
 <li>
 A positive and collaborative work environment with a growing company.
 </li>
 <li>
 Opportunities for professional development.
 </li>
 </ul>
 
 
</div>

Operation coordinator Scaffolding

ENOVEXA SOLUTIONS PVT LTD

Job DescriptionWe are looking for a motivated Digital Marketing cum Operations Coordinator to handle digital marketing activities while supporting daily operational coordination. The ideal candidate should be organized, proactive, and capable of managing multiple tasks efficiently.Responsibilities<ul><li>Manage and execute digital marketing activities across social media, email, and online platforms</li><li>Coordinate with designers and content teams for marketing materials</li><li>Monitor campaign performance and prepare basic reports</li><li>Support lead generation and online promotions</li><li>Coordinate daily operational tasks and follow up on assignments</li><li>Maintain records, reports, and internal documentation</li><li>Assist management with scheduling, communication, and task tracking</li></ul>Requirements<ul><li>Basic knowledge of digital marketing and online platforms</li><li>Good communication and coordination skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office / Google Workspace</li><li>Ability to multitask and work in a fast-paced environment</li></ul>Preferred Qualifications<ul><li>Degree in Marketing, Business Administration, or related field</li><li>Experience with social media management or digital campaigns</li></ul>Benefits<ul><li>Growth and learning opportunities</li><li>Supportive team environment</li><li>Performance-based career development</li></ul>Job Type: Full-timePay: ₹15,000.00 - ₹25,000.00 per monthWork Location: In person

wego

<div>We&rsquo;re on a mission to help people discover the real value of travel &mdash; to inspire, to give more reasons, to make it easy &mdash; for you to go. Our company was founded back in 2005, and since then, we&rsquo;ve imagined and created some of the most well-loved products for travelers all around the world.
Today, Wego is used by millions of people every month &mdash; people who travel for adventure, work, family, and for many other reasons. That&rsquo;s why we work tirelessly to make your experience of planning &amp; booking flights, hotels, and trips as seamless as possible.
Location: Egypt 
Department / Team: People Team 
Job Type: Full Time<h2 class="jobSectionHeader">
Team Description</h2>
The People Team supports employees across the organization by ensuring smooth and compliant HR operations. The team works closely with internal stakeholders to manage documentation, employee lifecycle processes, and operational coordination to deliver a high-quality employee experience.<h2 class="jobSectionHeader">
The Role</h2>
The People Operations Coordinator provides operational and administrative support for HR processes in the Egypt office. The role ensures accurate employee data management, documentation, HR letters, and internal coordination, contributing to smooth People Operations.<h2 class="jobSectionHeader">
What you will be working on</h2>
You will support day-to-day HR operations, maintain accurate employee documentation, coordinate payroll and banking processes, and act as a key internal point of contact for HR-related documentation and administrative matters.<h2 class="jobSectionHeader">
Core Responsibilities</h2><h3 class="jobSectionHeader">
HR Operations &amp; Administration</h3><ul><li>
Maintain accurate employee records in both physical and digital formats, ensuring completeness and compliance.</li><li>
Support onboarding and offboarding by preparing documents, coordinating signatures, and tracking internal forms.</li><li>
Prepare and issue internal HR letters (confirmation, promotion, salary letters).</li><li>
Assist employees with queries related to HR documentation, processes, and internal systems.</li></ul><h3 class="jobSectionHeader">
Payroll &amp; Banking Coordination</h3><ul><li>
Coordinate payroll account openings with bank representatives.</li><li>
Track account progress and ensure timely follow-up with employees and banks.</li></ul><h3 class="jobSectionHeader">
Data Entry &amp; Record Keeping</h3><ul><li>
Enter and verify employee data for contracts, renewals, HR letters, and other processes.</li><li>
Identify discrepancies or missing information and escalate to HRBP for resolution.</li><li>
Ensure HR operations comply with company policies.</li><li>
Track and report on internal HR processes, document status, and compliance adherence.</li></ul><h3 class="jobSectionHeader">
Employee Support &amp; Coordination</h3><ul><li>
Act as the primary internal contact for employees regarding forms, HR letters, and document submission.</li><li>
Work closely with HRBP to manage internal workflows, ensuring operational efficiency and a high-quality employee experience.</li></ul><h2 class="jobSectionHeader">
Skills and Experience</h2><h3 class="jobSectionHeader">
Key Competencies</h3><ul><li>
Strong knowledge of HR administration and internal operational workflows.</li><li>
High attention to detail and accuracy in documentation and data entry.</li><li>
Strong communication and coordination skills with a service-oriented mindset.</li><li>
Proactive problem-solving and ability to manage multiple administrative tasks simultaneously.</li><li>
Commitment to confidentiality and ethical handling of employee data.</li></ul><h3 class="jobSectionHeader">
Required Qualifications &amp; Experience</h3><ul><li>
Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>
0&ndash;2 years of experience in HR administration, personnel, or operations.</li><li>
Practical understanding of HR/Personnel functions.</li><li>
Strong communication skills.</li></ul><h2 class="jobSectionHeader">
Performance Metrics</h2><ul><li>
Timely completion of HR documentation and compliance tasks.</li><li>
Successful execution of HR letters and employee requests.</li><li>
Adherence to process standards.</li><li>
Employee satisfaction with HR operational support and coordination.</li></ul></div>

People Ops Coordinator

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