operations support representative

<div>Accelerate your career at RXO
 
RXO is a leading provider of transportation solutions. With cutting-edge technology at the center, we're revolutionizing the industry with our massive network and commitment to finding solutions for every challenge. We create more efficient ways for shippers and carriers to transport goods across North America.
As the Representative, Customer Operations, you will maintain reports, track shipments, and solve issues that arise, ensuring that our customers have a positive experience.
What your day-to-day will look like:
<ul><li>Support Sales with managing the branch&rsquo;s key accounts
</li><li>Enter loads and confirm notes about the status of shipments
</li><li>Schedule pickup and delivery appointments with warehouses and customers
</li><li>Track the status of shipments from inception to delivery, and communicate with the customer on the status of the shipments
</li><li>Handle any issues that arise on shipments and share information and updates with the customer
</li><li>Enter information into the Transportation Management System (TMS) and prepare loads for accounting; ensure that entries are accurate and complete
</li><li>Communicate all shipment, billing or follow-up issues to the Sales Manager and Carrier Operations Group
</li><li>Prioritize the daily workload and focus of your accounts, including load entry, tracking and reporting
</li><li>Monitor report cards
</li></ul>What you&rsquo;ll need to excel:
At a minimum, you&rsquo;ll need:
<ul><li>Excellent verbal and written communication skills
</li><li>Self-motivated work style with the capacity to work well with minimal direct supervision or in a team environment
</li><li>The ability to work in a fast-paced environment
</li></ul>It&rsquo;d be great if you also have:
<ul><li>1 year of sales or customer service experience
</li><li>1 year of related experience and/or training, and a general understanding of the transportation industry
</li><li>Solid attention to detail and follow-up skills with experience identifying and resolving problems
</li></ul>In this role, you&rsquo;ll be supported by a passionate team motivated by fast-paced innovation and the desire to deliver for customers. We&rsquo;re a company where you can continually advance your career, no matter your background is, the opportunities are endless and yours for the taking. If you&rsquo;re driven and looking for a place to grow, come join us.
Does this sound like you? Check out what else RXO has to offer.
Why Join Us:
Our Benefits
<ul><li>Comprehensive medical, dental, and vision plans
</li><li>401(k) retirement plan with up to 5% company match
</li><li>Pre-tax accounts to help streamline eligible expenses
</li><li>Company-paid disability and life insurance
</li><li>Employee Assistance Program (EAP)
</li><li>Career and Leadership Development Programs
</li><li>Paid time off, company holidays, and volunteer days
</li></ul>Our Culture
Our values are the key to our unique culture and our ability to deliver for everyone we serve.
We do great things when we are inclusive and work together. To perform with excellence, we learn from one another, value diverse perspectives, operate safely and build strong relationships.
The Next Step
 
Ready to join our team? We'd love to hear from you. Fill out an application now and join our talent community to learn about future opportunities. We are proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test. The above statements are not an exhaustive list of all required responsibilities, duties, and skills for this job classification.</div>

Rep, Customer Ops

Waste Pro USA

<div>
 
 Operations Support Specialist, Pompano Beach, FL
 
 
 
 
 Hours:
 
 11:00 AM &ndash; 8:00 PM
 
 
 We are seeking a reliable and motivated Operations Support Specialist to join our team. This role focuses on administrative and operational support to help ensure smooth daily operations at our facility. The ideal candidate is organized, proactive, and comfortable working in a fast-paced office environment.
 
 
 
 Position Overview
 
 
 
 The Operations Support Specialist provides clerical and administrative support to department managers while assisting with daily operational coordination.
 
 
 This position is ideal for someone who enjoys a variety of tasks and plays a key role in supporting team efficiency and communication.
 
 
 
 Key Responsibilities
 
 
 
 
 Operations &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Create, distribute, and close customer service tickets daily.
 </li>
 <li>
 Maintain and distribute departmental information and updates.
 </li>
 <li>
 Communicate with supervisors and managers regarding operational or dispatch issues.
 </li>
 <li>
 Prepare and maintain operational reports as directed by management.
 </li>
 <li>
 Use software tools to track and manage tasks such as:
 </li>
 <ul>
 <li>
 Time and attendance
 </li>
 <li>
 Safety incidents
 </li>
 <li>
 Contract labor tracking
 </li>
 </ul>
 <li>
 Assist with operational projects and initiatives.
 </li>
 <li>
 Communicate with customers regarding service issues when needed.
 </li>
 <li>
 Coordinate scheduling and work assignments with employees.
 
 </li>
 </ul>
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Participate in company-sponsored training programs.
 </li>
 <li>
 Stay current on job-related technology and operational tools.
 </li>
 <li>
 Perform additional duties as assigned by supervisors or management.
 
 
 </li>
 </ul>
 
 Why Waste Pro?
 
 
 
 <ul>
 <li>
 Career Growth
 </li>
 <li>
 Free Group Term Life Insurance
 </li>
 <li>
 BCBS Medical Insurance
 </li>
 <li>
 Dental, Vision, and Other Supplemental Insurances
 </li>
 <li>
 Retirement - 401k Plan with an excellent company match!
 </li>
 <li>
 Vacation, Holiday &amp; Sick Time
 </li>
 <li>
 Distinguishable Difference in everything we do!
 </li>
 <li>
 We care about the success of our people!
 </li>
 </ul>
</div>

Operations Support Specialist - Pompano Beach, FL

CAP Index

<div>About CAP Index

For over 35 years, CAP Index has been the industry leader in crime risk forecasting. Our data-driven solutions help some of the largest brands, financial institutions, and organizations in the world make informed decisions about safety, security, and risk management. We are expanding our sales team and looking for a motivated, entry-level professional eager to launch a career in sales and business development. 


Position Overview 
CAP Index is seeking a highly organized, detail-oriented Sales Support Administrator to support our sales, operations, and finance functions. This role plays a critical part in ensuring a smooth customer experience&mdash;from order processing through fulfillment&mdash;while supporting internal coordination across teams. The ideal candidate is a proactive self-starter who is comfortable managing multiple priorities, learning new systems, and working closely with both clients and internal stakeholders. 
Key Responsibilities
<ul>
<li>Process and fulfill online product orders</li>
<li>General communication with clients regarding orders, invoices, and basic account inquiries</li>
<li>Assist with accounts receivable follow-ups and invoice tracking</li>
<li>Coordinate internally to schedule work efforts tied to product delivery and client requests</li>
<li>Enter and maintain accurate data in CRM and internal systems</li>
<li>Support setup and maintenance of vendor and client portals</li>
<li>Answer incoming phone calls and route inquiries to appropriate team members</li>
<li>Provide administrative backup support to accounting and operations teams</li>
<li>Assist sales team members with administrative and operational needs, especially during travel or customer visits</li>
<li>Maintain organized records, documentation, and internal tracking tools</li></ul> 


Qualifications &amp; Skills
<ul>
<li>College degree</li>
<li>Relevant administrative, sales support, operations, or customer service experience strongly preferred</li>
<li>Experience working with a CRM system (e.g., HubSpot, Salesforce, Zoho, etc.)</li>
<li>Familiarity with basic accounting processes or accounting software is a plus</li>
<li>Strong attention to detail and organizational skills</li>
<li>Ability to manage multiple tasks and priorities independently</li>
<li>Comfortable learning and working with new technologies and platforms</li>
<li>Professional demeanor with strong written and verbal communication skills</li>
<li>Reliable, responsive, and collaborative team player</li></ul></div>

Operations Support Specialist

Rothoblaas

<div>
 
 
 Operation Support Specialist
 
 (F/M),
 
 United Arab Emirates
 
 
 
 
 
 
 Ajman | Full Time
 
 
 
 
 
 
 
 
 
 WHAT WILL YOU BUILD YOUR SUCCESS ON:
 
 
 
 
 
 <ul>
 <li>
 Supporting daily logistics operations, warehouse activities and stock management;
 </li>
 <li>
 Preparing shipments, documentation, proposals and product‑related checks;
 </li>
 <li>
 Performing administrative activities and coordinating with HQ and external partners;
 </li>
 <li>
 Managing customer service interactions with professionalism and efficiency;
 </li>
 <li>
 Executing operational social media tasks and simple graphic activities;
 </li>
 <li>
 Ensuring safety, quality and high standards across all operational processes.
 </li>
 </ul>
 
 
 
 
 
 THE FUNDAMENT OF YOUR CAREER:
 
 
 <ul>
 <li>
 Strong experience in logistics, warehouse operations and customer service;
 </li>
 <li>
 Good knowledge of ERP systems and Microsoft Office;
 </li>
 <li>
 Ability to work with AutoCAD (musthave);
 </li>
 <li>
 Experience in administrative tasks and operational support;
 </li>
 <li>
 Excellent verbal and written English abilities;
 </li>
 <li>
 Strong organizational and communication skills;
 </li>
 <li>
 Ability to work autonomously and support multiple areas when needed;
 </li>
 <li>
 A proactive, handson attitude &mdash; including warehouse work when required.
 </li>
 </ul>
 
 
 
 
 
 WHY YOU SHOULD JOIN US:
 
 
 <ul>
 <li>
 To play a key role in managing the company&rsquo;s operational processes;
 </li>
 <li>
 To interact with all internal departments and enrich your knowledge while receiving continuous training;
 </li>
 <li>
 To develop professionally within an international company, with real opportunities for growth and expanded responsibilities.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THEN WE ARE JUST LOOKING FOR YOU!
 
 
 
 
 
 
 Rothoblaas is a global company with roots in the Italian Alps. We develop, manufacture, and distribute innovative solutions for timber construction and fall protection systems in over 80 countries. We call ourselves "Rebels at work", we think creatively, we thrive on innovation.
 
 
 
 Alpine heart, international spirit. This is what sets us apart.
 
 
 
 
 
 
 
 Do you feel like a &ldquo;Rebel at work&rdquo; already?
 
 Send us your application!
 
</div>

Operation Support Specialist

Tango

<div>tango is a leader in the home health management industry and is preparing for significant growth! Our mission is to deliver innovative, home-based, post-acute solutions through proprietary technology and proven processes. We partner with health plans to provide a comprehensive suite of products and services designed to manage the total cost of care. 


We are currently looking for a Records &amp; Operations Support to join our growing team! 


Position Description 


The Records &amp; Operations Support team member provides day-to-day oversight of medical records requests, collection, and tracking. The position is responsible for the coordination of all medical record and information requests, maintaining accurate logs/trackers, and shared inboxes to ensure completion of requests in the defined timeframes. This role supports documentation and standard work by maintaining procedures and job aids, assisting with onboarding/training, and helping implement workflow and system improvements. The coordinator also partners with leadership and Reporting/Data Analytics to define reporting needs, validate data, distribute routine and ad hoc reports, and support audit readiness while maintaining strict confidentiality and HIPAA compliance. When time allows, the position provides operational and administrative support to the Referral Management team. 


Work Location

(Remote) 


Responsibilities and Duties 


Include, but not limited to the following: 

<ul><li>
Medical Records collection and tracking: Collect, log, validate, route, and track medical record and information requests in compliance with HIPAA and organizational policies; coordinate timely and confidential fulfillment with appropriate teams and external partners. When necessary, oversight of other team members collection and tracking of records.</li><li>
Provide day-to-day operational and clerical support for Referral Management, including maintaining trackers and work queues, monitoring shared inboxes, coordinating follow-ups with referral sources, organizing electronic files and databases, and supporting department communications, scheduling, and coverage as assigned. Communicate professionally with internal teams and external partners, resolving routine issues, escalating complex concerns, and ensuring strict confidentiality.
</li><li>Documentation, Systems &amp; Training Support: Document current- and future-state workflows for record management and referral operations, gather stakeholder input to inform system updates, and maintain clear, version-controlled procedures and job aids. Create and update desktop procedures, including step-by-step instructions, checklists, and workflow diagrams, and support onboarding and ongoing training by answering process questions and reinforcing standard work.
</li><li>Process Improvement, Quality &amp; Reporting: Support process and system improvements by participating in go-live activities, validating data entry, conducting quality reviews and time studies, identifying trends and pain points, and recommending solutions to improve accuracy, timeliness, and efficiency. Partner with leadership and IT/Reporting to test fixes and confirm outcomes. Serve as a liaison with Reporting/Data Analytics to define requirements, validate data accuracy, enhance dashboards, and ensure reports are meaningful and actionable; distribute scheduled and ad hoc reports, maintain logs/version control, and confirm receipt as needed.
</li><li>Audit &amp; Operational Support: Assist with audit readiness and quality initiatives by gathering documentation, maintaining required logs, supporting corrective actions, and providing operational updates to leadership to ensure alignment with daily throughput and performance goals.</li><li>
Duties may be expanded or modified to meet operational requirements.</li></ul> 


Qualifications 

<ul><li>
Medical records experience is required.</li><li>
A high school diploma or GED is required; college education is preferred.</li><li>
Experience with Microsoft Word, Excel, and PowerPoint is necessary.</li><li>
The ability to follow issues through to completion is essential.</li><li>
A background in home care is an asset but not mandatory.</li><li>
Candidates who understand medical terminology are preferred.</li><li>
Outstanding oral and written communication skills are a must.</li><li>
Experience with Electronic Health Records is considered a plus.</li></ul> 


Proven Personal Attributes 

<ul><li>
Able to manage multiple responsibilities at a fast pace</li><li>
Detail-oriented with strong organizational skills</li><li>
Self-motivated and works independently</li><li>
Flexible, cooperative, and self-directed</li><li>
Skilled at multitasking in a dynamic environment</li><li>
Remains calm and manages stress well</li><li>
Maintains confidentiality and HIPAA compliance</li><li>
Develops effective organizational habits</li><li>
Active listener and creative problem solver</li><li>
Excellent written and oral communication across all platforms</li></ul> 


Remote Requirements 

<ul><li>
Secure Workspace</li><li>
Internet</li><li>
HIPAA Privacy expectations</li></ul> 


tango provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. tango will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.</div>

Records & Operations Support (Remote)

Tindall Corporation

<div>We are Engineered to Serve.
Tindall Corporation is a leading Precast Concrete Manufacturer, with locations throughout the Southeastern U.S. Our mission is to support our customers, create remarkable structures, and deliver never-before-seen solutions every step of the way.
Our employees enjoy benefits including:
Low Cost Employee Health plan, Dental, Vision, STD/LTD, Fully-paid Basic Life, Voluntary Life, Whole Life, Accident, Hospitalization, Critical Illness, EAP and a 401k Plan with Company Match &amp; Profit Sharing.
Summary of Primary Functions: Performs a wide variety of administrative duties necessary to provide support to field operations functions and activities. 
 
Essential Duties and Responsibilities: All employees are required to follow all Safety and Quality rules and processes to ensure a safe working environment, and the production of high-quality products.<ul><li>
Load new projects into the Job Status Database and print the Job Status Report for weekly meetings.</li><li>
Create and maintain PCI Compliance Files for each project.</li><li>
Collect and scan required forms from Erection Crews for PCI files.</li><li>
Create and maintain files for each Erection Crew Employee for Certifications in cloud-based database.</li><li>
Responsible for all Field Operations administration duties.</li><li>
Enter pieces erected daily in IFS software.</li><li>
Collect and maintain daily field reports.</li><li>
Prepares outgoing mail and correspondence, including letters, emails, and faxes.</li><li>
Collect and enter time and per diem for Erection Crew employees in IFS software</li><li>
Scan invoices to proper location.</li><li>
Track product delivery to ensure erection crews are receiving proper amount of pieces.</li><li>
Participate in the front desk rotation, covering lunch, vacations, and time off when needed.</li><li>
Completes Field Safety Manuals for each project, electronic and/or hard copies, as requested.</li><li>
Make sure all Erection Crew Employees have up to date required Certifications.</li><li>
Facilitate new hire training for Erection Crew employees.</li><li>
Create and maintain workbook files needed for Field Operations information.</li></ul> 
Job Specifications or Qualifications: 
 
Education: High School plus Vocation or Technical Education: 1-year certificate from business/technical school or some college work is preferred. 
Experience: Less than 1 year of related experience, or an equivalent combined education and experience, is required. 
Work Environment: While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to wet and/or humid conditions and vibration. The noise level in the work environment is usually loud.<ul><li></li></ul>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</div>

Operations Support Specialist I

Delaware Guidance Services

<div><div><div>About Delaware Guidance Services<div>
Delaware Guidance Services for Children and Youth, Inc. (DGS) is the largest provider of outpatient behavioral health services to children and families in Delaware. We operate offices in Wilmington, Newark, Dover, Lewes, and Seaford, and we are the only statewide not-for-profit outpatient behavioral health organization for children and adolescents accredited by JCAHO. In 2020, we were honored as a Compassionate Champion for our dedication to serving youth and families using a trauma-informed approach.</div><div></div><div> 
Through DGS, clients and families have access to outpatient counseling, group therapy, parent-child interaction therapy, and school-based services. Our community-based service lines serve youth and families who require a more intense therapeutic protocol. DGS&rsquo; 24-hour statewide Mobile Response and Stabilization Services (MRSS) dispatches skilled crisis intervention clinicians to provide immediate care to children experiencing behavioral health crises. Therapeutic options are available for a wide range of diagnoses including depression, anxiety, mood disorders, eating disorders, traumatic stress-related disorders, and suicidal ideation. In 2021, DGS clinicians provided over 54,000 direct care hours to children, youth, and families in Delaware. Over 93% of clients report improvement in their level of functioning following treatment, and therapeutic benefits derived from trauma-informed care extend to clients&rsquo; siblings, caregivers, classmates, and peers.</div><div></div><div> 
Our client population is racially and ethnically diverse; 80% of DGS clients are Medicaid recipients and 90% have household incomes under $30,000. Many of our clients present with significant treatment challenges including learning impacts due to missed school and negative economic impact due to parental missed work. We provide care to anyone in need, regardless of insurance status or ability to pay for care. DGS also provides services specifically tailored to meet the unique behavioral health care needs of child welfare-involved families and foster youth</div><div></div><div> 
Why Work at Delaware Guidance Services?</div><div>
DGS strives to build a collaborative, flexible, and client-focused work environment. Employee wellness is a top priority. In addition to offering flexible work arrangements, DGS offers a comprehensive and competitive employee benefits package including the following:</div> 
<div></div><ul><li>
Competitive Compensation</li><li>
Incentive Pay for Specific Roles</li><li>
Generous Paid Time Off (starting at 44 days of paid leave a year)</li><li>
Up to 6% Annual Contribution to Your Retirement Fund</li><li>
Free Professional Development Opportunities</li><li>
Medical, Dental and Vision Insurance</li><li>
Life and Long-term Disability Insurance</li></ul><div><div><div><div>
Position Highlights:<ul><li>
Generous benefits and time off policies</li><li>
Ability to work with children through a mission driven organization</li></ul></div></div></div></div>
Summary/objective
The Operations Support Specialist will be expected to assist with the following job duties, as determined by operational need and as assigned by the Operations Support Coordinator and/or DGS Practice Manager. The Operations Support Specialist must pass an annual HIPAA privacy and security training. 
Essential functions:
Intake and Scheduling<ul><li>
Answer phone calls, prioritize messages, and use the telephone system effectively</li><li>
Make reminder calls to patients before their scheduled appointments and document the outcomes</li><li>
Call and reschedule patients who miss their appointments and document the no call/no show process</li><li>
Check in patients for their behavioral health appointments and update their demographic and insurance information, verify legal guardianship if anyone other than biological parents</li><li>
Verify insurance coverage and inform patients of any lapses or eligibility for the DGS sliding fee scale program.</li><li>
Scan relevant documents, such as insurance cards, identification cards, and behavioral health records, before the end of the day</li><li>
Schedule intake appointment, update appointment in computer, and notify appropriate therapist; manage intake wait list and coordinate/communicate as necessary with outpatient coordinators; send letters to legal guardian when attempts to schedule an intake appointment have not been successful</li><li>
Prepare new patient packets for behavioral health and ensure that all new patients complete the intake assessment before their visit. Assist patients with any questions or difficulties regarding the assessment</li><li>
Ensure that all forms are up to date and have enough copies available.</li><li>
Schedule appointments for current outpatient and psychiatry clients and families; call clients who have not been seen in 60+ days, continue to monitor therapist and NP schedules to ensure they are full</li><li>
Maintain a courteous, helpful, and professional attitude when dealing with co-workers, patients, and their families. Respect confidentiality at all times.</li></ul> 
Front Desk<ul><li>
Manage waiting room, check-in/check-out clients, verify current demographics and insurance, scan insurance card, collect co-pays issuing receipt and record co-pay, notify clinician/provider of client arrival</li><li>
Print daily schedule, notate outstanding balances, verify insurance, and confirm appointments for the following day(s)</li><li>
Distribute mail and incoming documentation; maintain DGS forms for the site; open/close building</li></ul> 
Medical Records<ul><li>
Maintain chart audit and verify deficiencies; open/close clinical records/charts; monitor retention and destruction of charts; distribute deficiency reports and case reviews; copy, send, scan medical records requested by third parties; pull charts for studies and insurance company audits</li><li>
Copy all PBH service admission referral forms, enter into EMR, scan, and coordinator with Clinical Coordinator and DGS Billing Department</li></ul> 
General Responsibilities<ul><li>
Uphold professional standards of treatment and the mission of the organization</li><li>
Maintain a quality code of conduct, ethics and professionalism</li><li>
Provide goal-directed and team-oriented services</li><li>
Communicate effectively and professionally with all stakeholders</li></ul> 
Competencies/ Capabilities:<ul><li>
Planning &amp; organization/time management</li><li>
Initiative/drive, and self-starter</li><li>
Collaborative Team Member, Strong Interpersonal skills/relationships/teamwork</li><li>
Judgment/decision making/problem solving</li><li>
Adaptability/continuous improvement/flexibility</li><li>
Commitment and willingness to professional growth and development</li></ul> 
Supervisory responsibilities: None 
Work environment: Office-based 
Physical demands:<ul><li>
Prolonged periods of sitting at a desk and working on a computer</li><li>
Must be able to lift up to 15 pounds at times</li></ul> 
Travel required: Minimal, may be asked to travel between sites on occasion 
Minimum qualifications:<ul><li>
High school diploma or general education degree (GED); or at least three months&rsquo; related experience and/or training; or equivalent combination of education and experience.</li><li>
Ability to prioritize tasks and handle multiple assignments simultaneously</li><li>
Ability to maintain confidentiality</li></ul> 
Preferred qualifications:<div><ul><li>
Medical records and medical scheduling experience</li></ul></div> 
EEO:
Delaware Guidance Services is an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 
Other duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div></div></div>

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10000 operations support representative jobs Near Me

Rep, Customer Ops

Operations Support Specialist - Pompano Beach, FL

Operations Support Specialist

Operation Support Specialist

Records & Operations Support (Remote)

Operations Support Specialist I

Operations Support Specialist