order coordinator

Image One

<div>Description:<p><br>
</p><p>We are seeking a detail-oriented and organized Purchasing &amp; Order Coordinator to support purchasing operations within a high-volume screen printing and production environment. This role is responsible for entering vendor orders, maintaining accurate purchasing records, tracking incoming materials, and supporting day-to-day buying activities to help keep production running efficiently.</p><p><b>
Responsibilities</b></p><ul><li>
Accurately enter and process purchase orders from vendors</li><li>
Review pricing, quantities, and product details for accuracy</li><li>
Coordinate orders for apparel, production supplies, and related materials</li><li>
Maintain purchasing files, reports, and vendor documentation</li><li>
Communicate with vendors regarding order updates, shortages, and discrepancies</li><li>
Track shipments and delivery timelines to support production schedules</li><li>
Work closely with production, warehouse, and management teams</li><li>
Ensure timely and accurate data entry into company systems</li><li>
Assist with additional duties and special projects as needed</li></ul>
Requirements:<p><br>
</p><ul><li>Previous purchasing or buying experience required</li><li>
Experience in apparel, manufacturing, production, or screen printing preferred</li><li>
Strong attention to detail and organizational skills</li><li>
Excellent computer and data entry skills</li><li>
Ability to multitask and prioritize in a fast-paced environment</li><li>
Strong communication and problem-solving abilities</li><li>
Must be flexible with schedule and work hours based on business demands</li><li>
Ability to adapt and assist with additional responsibilities as needed</li><li>
Reliable attendance and professional work ethic</li></ul></div>

Purchasing & Order Coordinator

At Home The Home Decor Superstore

<div><p><b>JOB SUMMARY
</b></p><p>The Retail Purchase Order Coordinator in Merchandise Operations plays a critical role in ensuring the seamless processing and management of purchase orders for the retail business. This position focuses on processing new Purchase Orders (POs), managing cancellations, and making changes to existing POs as needed. The ideal candidate will be detail-oriented, highly organized, and able to efficiently manage and troubleshoot any issues related to order.<br>
</p><p></p><p><b>ESSENTIAL FUNCTIONS
</b></p><ul><li><div><b>Purchase Order Processing:
</b></div><ul><li><div>Accurately process new Purchase Orders for merchandise, ensuring correct quantities, prices, and delivery dates.
</div></li><li><div>Ensure POs are aligned with inventory needs and forecast requirements submitted by the Merchandise Planning and Buying organizations.
</div></li></ul></li><li><div><b>Purchase Order Management:
</b></div><ul><li><div>Make necessary amendments to Purchase Orders (e.g., changes in quantity, delivery dates, or pricing) in response to business needs or product partner communications.
</div></li><li><div>Collaborate with the buying, sourcing &amp; planning teams, and product partners to implement PO changes promptly.
</div></li><li><div>Handle and process cancellations of Purchase Orders, ensuring proper documentation and communication with product partners and internal teams.
</div></li><li><div>Ensure accurate updates in the system to reflect all changes and cancellations.
</div></li></ul></li><li><div><b>Communication:
</b></div><ul><li><div>Maintain clear and consistent communication with internal teams (e.g., buying, merchandise planning, sourcing, and supply chain) regarding PO status, cancellations, and changes.
</div></li><li><div>Work with product partners to resolve discrepancies or issues related to POs.
</div></li></ul></li><li><div><b>Documentation &amp; Reporting:
</b></div><ul><li><div>Maintain accurate records of all Purchase Orders, cancellations, and changes in the system.
</div></li><li><div>Generate and review regular reports to track the status of POs and ensure compliance with deadlines and company standards.
</div></li><li><div>Act as a point of contact for internal teams or product partners in case of any issues or questions regarding order status or modifications.<br>
</div></li></ul></li></ul><p></p><p><b>QUALIFICATIONS
</b></p><ul><li><div>High School diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business , Supply Chain, or related field preferred. Equivalent experience is considered.
</div></li><li><div>1 - 3 years&rsquo; experience in retail operations, procurement, or supply chain management, preferably in a corporate environment.
</div></li><li><div>Experience with Purchase Order systems or related software is preferred.
</div></li><li><div>Ability to work under pressure and manage multiple priorities simultaneously.
</div></li><li><div>Strong attention to detail and accuracy.
</div></li><li><div>Strong problem-solving skills and the ability to think critically to resolve issues.
</div></li><li><div>Excellent organizational and time-management skills.
</div></li><li><div>Effective communication skills, both written and verbal.
</div></li><li><div>Ability to work independently and as part of a team.
</div></li><li><div>Proficiency in Microsoft Office Suite (Excel, Word, Outlook)</div></li></ul></div>

Retail Purchase Order Coordinator

London Pools and Electromechanical

<p>Location: Al Ain</p><p>We are looking for a staff member to support our restaurant operations in:</p><ul><li>Organizing customer orders</li><li>Customer service</li><li>Coordinating between cashier and kitchen</li><li>Following up orders during busy hours</li><li>Helping improve service speed and workflow</li></ul><p>Requirements:</p><ul><li>Previous experience in restaurants or fast food is preferred</li><li>Ability to work under pressure</li><li>Fast learner and organized</li><li>Good communication and customer handling skills</li><li>Serious and committed to work</li></ul><p>Salary:</p><p>AED 1,800 &ndash; AED 2,200</p><p>Including accommodation and transportation</p><p>Please send your CV via Email: bumt3b102@gmail.com</p><p>Job Type: Permanent</p><p>Pay: AED1,800.00 - AED2,200.00 per month</p><p>Work Location: In person</p>

WE ARE HIRING – SERVICE & ORDER COORDINATOR

<div>
 The Order Entry Coordinator is responsible for accurately processing customer orders and supporting daily administrative operations. This role ensures data accuracy, timely order entry, and effective communication with internal teams and customers to support smooth order fulfillment.
 <br/>
 <br/>
 <strong>
  What You'll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Enter and process customer orders accurately and efficiently
  </li>
  <li>
   Review and verify order details to ensure completeness and accuracy
  </li>
  <li>
   Communicate with customers and internal teams to resolve discrepancies or gather missing information
  </li>
  <li>
   Maintain organized records, files, and documentation
  </li>
  <li>
   Support coordination of orders to ensure timely processing and delivery
  </li>
  <li>
   Monitor and update order information as needed
  </li>
  <li>
   Assist with general administrative tasks and support team operations
  </li>
  <li>
   Provide professional and responsive customer service
  </li>
  <li>
   Perform additional duties as needed
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You'll Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong attention to detail and accuracy
  </li>
  <li>
   Good organizational and time management skills
  </li>
  <li>
   Effective communication and customer service skills
  </li>
  <li>
   Ability to manage multiple tasks in a fast-paced environment
  </li>
  <li>
   Basic proficiency in business software and data entry systems
  </li>
  <li>
   Problem-solving skills and ability to work independently
  </li>
  <li>
   Experience in order entry, administrative support, or a related role
  </li>
  <li>
   Familiarity with office or accounting systems
  </li>
  <li>
   Primarily office-based work environment
  </li>
  <li>
   Ability to sit and work at a computer for extended periods
  </li>
  <li>
   Ability to work extended hours based on business needs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You'll Earn
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Medical, Dental, Vision, Life Insurance, Short-Term and Long-Term Disability
  </li>
  <li>
   PTO (2 weeks/year to start) and paid holidays
  </li>
  <li>
   401K after 6 months
   <br/>
   <br/>
  </li>
 </ul>
 This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
 <br/>
 <br/>
 <strong>
  About The Company
  <br/>
  <br/>
 </strong>
 QXO is the fastest growing publicly traded distributor of building products in North America. The company is executing its strategy to become the tech-enabled leader in the $800 billion building products distribution industry and generate outsized value for its shareholders. QXO expects to achieve its target of $50 billion in annual revenues within the next decade through accretive acquisitions and organic growth.
 <br/>
 <br/>
 <em>
  <strong>
   QXO is an Equal Opportunity Employer.
  </strong>
  We value diversity and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status.
 </em>
</div>


Order Entry Coordinator

ADB SAFEGATE

<div>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Officer/ Coordinator is responsible for accurate order entry into our SAP system and the follow-up of orders with the planning, production, service, solution engineering and shipping departments to ensure timely delivery.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  Order Entry
 </p>
 <ul>
  <li>
   Accurate Entry: Ensure correct order entry into the SAP system.
  </li>
  <li>
   Technical Details: Enter technical Bills of Quantities (BOQ), including all specified items.
  </li>
  <li>
   Payment Terms: Input payment conditions as agreed with customers.
  </li>
  <li>
   Delivery Dates: Record and communicate requested delivery dates.
  </li>
 </ul>
 <p>
  Order Follow-up
 </p>
 <ul>
  <li>
   Coordination: Work closely with the planning, production, and shipping departments.
  </li>
  <li>
   Timely Delivery: Ensure prompt follow-up on orders to secure timely delivery.
  </li>
  <li>
   Monitoring: Track order status and update relevant stakeholders as needed.
  </li>
 </ul>
 <p>
  Sales Support
 </p>
 <ul>
  <li>
   Payment Follow-up: Assist the sales team in following up on customer payments and outstanding invoices.
  </li>
  <li>
   Customer Communication: Maintain effective communication with customers regarding order status, delivery times, and any issues.
  </li>
  <li>
   Reporting: Various MEA level reporting will be required, it is a repetitive timely task, requiring weekly interactions with the directors across the region.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Experience in order entry and customer service.
  </li>
  <li>
   Proficiency in SAP and other order management systems.
  </li>
  <li>
   Strong attention to detail and accuracy.
  </li>
  <li>
   Excellent organizational and time management skills.
  </li>
  <li>
   Good communication and interpersonal skills.
  </li>
  <li>
   Ability to work effectively with cross-functional teams.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Officer

Avari Management

<div><p>The Logistics Coordinator is the hub for day-to-day execution across Field Ops. This role owns ticket triage, prioritization, and routing, making sure work orders and operational tasks are assigned to the right team (maintenance, housekeeping, APM/PCT, field ops support/runners, inspectors, vendors) with the right context, timing, and follow-through. This is primarily a desk role focused on dispatch, coordination, and communication to keep operations moving and reduce dropped balls.</p><p><b>
Key Responsibilities</b></p><p><b>
Ticket + Work Order Management</b></p><ul><li>Monitor all inbound tickets/work orders (Guesty/Breezeway and related channels), ensuring every item is acknowledged, categorized, and routed quickly.</li><li>Assign work orders to the appropriate internal team member or vendor based on scope, urgency, location, access, and skill requirements.</li><li>Set clear priorities and escalation paths for urgent issues (same-day turns, guest impacting issues, safety items, VIP/owner arrivals).</li></ul><p><b>
Dispatch + Scheduling Support</b></p><ul><li>Coordinate daily routing with Field Ops Support, Maintenance, Housekeeping Support, and APM/PM teams.</li><li>Balance workloads across pods/teams and adjust assignments as conditions change (late checkouts, early arrivals, supply shortages, owner requests).</li><li>Support readiness for key moments: owner arrivals, VIP guests, high-occupancy weekends, peak season turnovers.</li></ul><p><b>
Communication + Coordination</b></p><ul><li>Provide clear ticket notes, expectations, and context to field teams so they can execute without back-and-forth.</li><li>Act as the connector between PMs and shared services (warehouse/linen, maintenance, housekeeping) to prevent delays.</li><li>Communicate status updates to relevant stakeholders (PM/APM, Field Ops Support Managers, Guest Experience, Revenue, etc.) when needed.</li></ul><p><b>
Quality + Documentation</b></p><ul><li>Ensure work orders are closed properly with notes, photos, and documentation where required.</li><li>Track repeat issues and flag patterns (recurring maintenance issues, supply problems, vendor reliability, process gaps).</li><li>Maintain clean systems: correct categories, tags, property notes, and operational checklists.</li></ul><p><b>
Operational Support (as needed)</b></p><ul><li>Assist with coordination for supply delivery runs, lockouts, access issues, and time sensitive operational needs.</li><li>Occasionally support on-site verification or coordination during major incidents or peak periods (market dependent).</li><li>Other duties as assigned.</li></ul><p><b>
Success Measures</b></p><ul><li>Tickets routed within SLA.</li><li>Low rate of reassignment/rework due to incorrect routing or missing info.</li><li>Improved &ldquo;time to resolution&rdquo; and fewer guest-impacting escalations.</li><li>High system accuracy: clean closeouts, consistent notes, fewer &ldquo;mystery&rdquo; tickets.</li></ul><p></p><p><b><br>
Skills &amp; Qualifications</b></p><ul><li>2+ years in operations coordination, dispatch, hospitality, property management, or similar role preferred.</li><li>Strong comfort working in ticketing / work order systems (Guesty, Breezeway, Hubspot, etc. a plus).</li><li>Organized, calm under pressure, great at prioritizing and moving fast without dropping details.</li><li>Clear communicator (written + verbal) with a customer-service mindset.</li><li>Able to handle ambiguity and solve problems with limited instruction.</li></ul><p>
Workplace Environment &amp; Physical Requirements</p><ul><li>Ability to work in properties requiring walking, climbing stairs, and physical assessment</li><li>Ability to move freely and lift up to fifty (50) pounds without assistance.</li><li>Flexible schedule including weekends, holidays, and on-call support as needed</li><li>Primarily desk/office work</li><li>May require limited local travel for urgent operational need</li></ul></div>

Logistics Coordinator

Decision Management Consultants

<div>
 We are recruiting an Order Management &amp; Logistics Specialist for one of our clients, a leading pharmaceutical company based in Dubai.
 <br/>
 <br/>
 <strong>
  About Our Client
  <br/>
  <br/>
 </strong>
 Our client is a well-established pharmaceutical company in Dubai, recognized for its commitment to innovation, quality, and patient-centric healthcare solutions. With a strong regional presence and a growing portfolio of pharmaceutical products, the company plays a key role in supporting healthcare systems across the Middle East. They foster a data-driven culture and offer a collaborative environment where insights directly influence strategic and commercial decisions.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Receive inbound shipment documents and process related purchase orders on time
   <br/>
  </li>
  <li>
   Maintain a tracking file of inbound shipments and their latest status
   <br/>
  </li>
  <li>
   Liaise with the Logistics Service Provider to confirm that the complete set of shipment clearance documents is available and that the data has been checked
   <br/>
  </li>
  <li>
   Follow up on shipment status with the Logistics Service Provider and the Supply Source, and inform relevant internal stakeholders of any delays to assess the impact on the markets' Sales-In plan
   <br/>
  </li>
  <li>
   Check that each batch is received in the correct quantities, as per invoice details, and reflected in the right location in the SAP system
   <br/>
  </li>
  <li>
   Create and modify local SAP Unity LMIDs with all related data and parameters
   <br/>
  </li>
  <li>
   Receive and acknowledge customer orders
   <br/>
  </li>
  <li>
   Provide timely order acceptance and verify order data elements based on corporate policies and Standard Operating Procedures (SOPs)
   <br/>
  </li>
  <li>
   Ensure on-time order entry into the ERP system
   <br/>
  </li>
  <li>
   Analyze, record, and highlight expected risks during the monthly execution of market orders, and ensure efficient and effective resolution and communication of these matters to relevant stakeholders
   <br/>
  </li>
  <li>
   Closely follow up on Dubai distribution center order management and logistics operations to ensure achievement of cost, productivity, accuracy, task timeliness, and delivery objectives, thereby improving supply chain efficiency, effectiveness, and service quality
   <br/>
  </li>
  <li>
   Prepare and verify dispatched shipment documents to ensure timely delivery to customers and banks (in the case of Letters of Credit)
   <br/>
  </li>
  <li>
   Update the main reports and trackers daily to ensure clear visibility on the monthly execution of sales to the markets
   <br/>
  </li>
  <li>
   Manage sales order returns in accordance with return process guidelines and compliance requirements
   <br/>
  </li>
  <li>
   Maintain good client relationships to deliver the best customer experience
   <br/>
  </li>
  <li>
   Assess and validate customer claims, take the necessary corrective actions, and raise insurance claims when needed
   <br/>
  </li>
  <li>
   Archive all outbound shipping documents and customer purchase orders in accordance with standard operating procedures
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Requirements
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor's degree in Business Administration, Engineering, Supply Chain, Logistics, or an equivalent field
   <br/>
  </li>
  <li>
   5&ndash;10 years of order management experience within FMCG or healthcare organizations is a plus
   <br/>
  </li>
  <li>
   Knowledge of ERP systems, particularly SAP, is a plus
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Benefits
 <br/>
 <br/>
 <ul>
  <li>
   Employee Benefits as per the UAE Labor Law
   <br/>
  </li>
  <li>
   Competitive Salary
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
</div>


Order Management & Logistics Specialist

Search 3625+ Order coordinator jobs near you this June. New roles added regularly across leading industries. Apply today.