order coordinator

Karami Companies Management

<p>The Operations Coordinator / Kitchen &amp; Order Coordinator is responsible for coordinating daily kitchen operations, managing production schedules, handling customer and internal orders, and ensuring smooth workflow between the kitchen, sales, and dispatch teams. The role ensures timely production, accurate order fulfillment, and effective inventory control while maintaining quality and hygiene standards.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate daily kitchen and production activities based on confirmed orders</li><li>Plan and schedule production to meet deadlines for shop, catering, and bulk orders</li><li>Receive, verify, and process orders from sales, outlets, and customers</li><li>Ensure accurate communication between kitchen, sales, and delivery teams</li><li>Monitor order status and follow up to ensure timely completion and dispatch</li><li>Manage inventory levels for raw materials, packaging, and finished products</li><li>Coordinate with procurement for timely replenishment of stock</li><li>Supervise kitchen workflow to ensure efficiency and quality standards</li><li>Maintain production records, order logs, and daily reports</li><li>Ensure compliance with food safety, hygiene, and company SOPs</li><li>Support staff scheduling and coordinate manpower requirements during peak periods</li></ul><p><b>Requirements &amp; Qualifications</b></p><ul><li>Proven experience in kitchen operations, production coordination, or F&amp;B operations</li><li>Strong understanding of production planning and order management</li><li>Experience in chocolate, bakery, cake, or catering operations is preferred</li><li>Good organizational and multitasking skills</li><li>Ability to work under pressure and meet tight deadlines</li><li>Strong communication and coordination skills</li><li>Basic computer skills (Excel, order tracking systems)</li><li>Knowledge of inventory control and stock management</li></ul><p><b>Preferred Skills</b></p><ul><li>Attention to detail</li><li>Problem-solving and decision-making abilities</li><li>Team coordination and leadership skills</li><li>Familiarity with food safety standards (HACCP is a plus)</li></ul><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Do you have experience in coordinating the kitchen Operations ?</li><li>Do you have valid QID ?</li><li>Can you join immediately ? What is you notice period ?</li></ul><p>Work Location: Remote</p>

Operations Coordinator / Kitchen & Order Coordinator

ADB Safegate

<div><div><div><div><div>Contract Type: Permanent
</div></div></div></div><div><div><div><div>Job Location: Saudi Arabia - Riyadh
</div></div></div></div><div><div><div><div><p><b>Job Description: Order Fulfilment Coordinator<br>
</b></p><p></p><p><b>Position Overview<br>
</b></p><p></p><p>The OFT Coordinator is responsible for accurate order entry into our SAP system and the follow-up of orders with the planning, production, service, solution engineering and shipping departments to ensure timely delivery. This role includes entering detailed technical Bills of Quantities (BOQ), payment conditions, and requested delivery dates. Additionally, the CSA supports the sales team with payment follow-up and handling of claims.
</p><p><b>Key Responsibilities
</b></p><p>Order Entry
</p><ul><li><div><ul><li>Accurate Entry: Ensure correct order entry into the SAP system.
</li><li>Technical Details: Enter technical Bills of Quantities (BOQ), including all specified items.
</li><li>Payment Terms: Input payment conditions as agreed with customers.
</li><li>Delivery Dates: Record and communicate requested delivery dates.
</li></ul></div></li></ul><p>Order Follow-up
</p><ul><li><div><ul><li>Coordination: Work closely with the planning, production, and shipping departments.
</li><li>Timely Delivery: Ensure prompt follow-up on orders to secure timely delivery.
</li><li>Monitoring: Track order status and update relevant stakeholders as needed.
</li></ul></div></li></ul><p>Sales Support
</p><ul><li><div><ul><li>Payment Follow-up: Assist the sales team in following up on customer payments and outstanding invoices.
</li><li>Customer Communication: Maintain effective communication with customers regarding order status, delivery times, and any issues.
</li><li>Reporting: Various MEA level reporting will be required, it is a repetitive timely task, requiring weekly interactions with the directors across the region.
</li></ul></div></li></ul><p><b>Qualifications
</b></p><ul><li><div><ul><li>Experience in order entry and customer service.
</li><li>Proficiency in SAP and other order management systems.
</li><li>Strong attention to detail and accuracy.
</li><li>Excellent organizational and time management skills.
</li><li>Good communication and interpersonal skills.
</li><li>Ability to work effectively with cross-functional teams.
</li></ul></div></li></ul><p><b>Key Performance Indicators (KPIs)
</b></p><p>Accuracy in order entry.
</p><p>Timeliness of order follow-up and delivery.
</p><p>Effectiveness in handling payment follow-up and customer claims.
</p><p>Customer satisfaction and feedback<br>
</p><p></p><p>If you want to join a global business and enjoy being a team player who's driven and passionate, then this is your opportunity to come on board by applying!
</p><p>What to learn more about working at ADB SAFEGATE then check out our Career's website https://adbsafegate.com/about/career/
</p></div></div></div></div><div><div><p>ADB SAFEGATE is an equal opportunity employer. ADB SAFEGATE does not discriminate against any employee or applicant for employment because of characteristics protected by law, including but not limited to, race, color, age, creed, religion, national origin, ancestry, sex, sexual orientation, marital status, veteran status, or disability. If you need assistance or reasonable accommodation in completing this application or during the interview, please contact our Human Resources Department.
</p></div></div><div><div><div><div>Req Id: 1341</div></div></div></div></div>

Order Fulfilment Coordinator

TMF Plastics

<p><b>Company Overview</b><br/>From pool toys to backyard games, Water Sports, LLC has everything you need to make the most of your days spent in the sun. Founded in 1991 with the original Stream Machine water launcher, the Stream Machine pool &amp; beach line now features a wide assortment of products including water guns, sand toys, balloon launchers, tubes and more. Regardless of where your activities take you, you can rely on Water Sports, LLC to release fun and interactive products for the entire family! As an employee-owned organization, we foster a collaborative environment that encourages growth, innovation, and excellence in everything we do.</p><p><b>Job Overview</b><br/>Water Sports is seeking a motivated, detail-oriented team member to step into the role of Order Fulfillment Coordinator. This position plays a critical role in ensuring customer orders are processed accurately and shipped on time. The Fulfillment Coordinator supports the full order process &mdash; from order entry and release through picking, packing, and shipping &mdash; while maintaining high standards of quality, efficiency, and teamwork.</p><p><b>Responsibilities</b></p><ul><li>Coordinate and participate in daily picking, packing, and shipping activities</li><li>Monitor and perform cycle counts of inventory</li><li>Ensure order accuracy and on-time delivery</li><li>Track shipments and resolve fulfillment issues</li><li>Communicate with warehouse staff and internal departments</li><li>Cross-train to support order entry to order release processes</li></ul><p><b>Qualifications and Skills</b></p><ul><li>High School Diploma necessary / College Degree preferred</li><li>1-2 years&rsquo; experience in customer service</li><li>Proven experience in warehouse distribution, shipping &amp; receiving, or materials handling roles</li><li>Proficient in Microsoft Office</li><li>Attention to Detail</li><li>Data Entry</li><li>Ability to meet deadlines in fast paced environment</li></ul><p>Pay: $15.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Order Fulfillment Coordinator

Aamal Services

<p><b>Job Title: Facilities Coordinator &ndash; Service Provider Side</b></p><p><b>Company: Maintenance and Management Solutions(MMS)</b></p><p><b>Reports To:</b> Facilities Manager<br/><b>Employment Type:</b> Permanent<br/><b>Location:</b> Doha, Project Site</p><p><b>Company Overview</b></p><p>MMS is a leading facilities management provider delivering integrated maintenance, janitorial, security, and technical services to commercial, industrial, and institutional clients. We are seeking a proactive Facilities Coordinator to support our service delivery team in ensuring client facilities operate safely, efficiently, and in compliance with all contractual obligations.</p><p><b>Job Summary</b></p><p>The Facilities Coordinator acts as the operational bridge between our FM company, our clients, and our network of internal technicians or third-party subcontractors. This role is responsible for dispatching work orders, tracking preventive maintenance, managing vendor performance, and ensuring client service level agreements (SLAs) are met. The ideal candidate thrives in a fast-paced, KPI-driven environment and can coordinate multiple trades across one or more client sites.</p><p><b>Core Responsibilities1. Work Order &amp; Dispatch Management</b></p><ul><li>Receive, log, and prioritize service requests via CMMS (e.g., ServiceChannel, Corrigo, Maintenance Connection, Maximo) or client portals.</li><li>Dispatch internal technicians or approved subcontractors to reactive and preventive maintenance tasks.</li><li>Ensure urgent/critical work orders (e.g., no heat, water leak, electrical outage) are acknowledged and resolved within contractual SLA timelines.</li><li>Close out work orders with detailed documentation (labor hours, materials used, resolution notes).</li></ul><p><b>2. Client &amp; Stakeholder Communication</b></p><ul><li>Serve as the primary point of contact for client facility managers or office managers for day-to-day service requests.</li><li>Provide regular status updates on open and completed work orders.</li><li>Escalate unresolved issues or recurring problems to the Account Manager.</li><li>Attend weekly or monthly client operational reviews alongside FM leadership.</li></ul><p><b>3. Preventive Maintenance (PM) Compliance</b></p><ul><li>Maintain and execute the preventive maintenance schedule for client assets (HVAC filters, fire alarm tests, elevator inspections, generator runs).</li><li>Coordinate access with clients for scheduled PMs.</li><li>Track PM completion rates and report deviations to the FM Manager.</li></ul><p><b>4. Vendor &amp; Subcontractor Coordination</b></p><ul><li>Maintain an approved vendor list (electricians, plumbers, HVAC techs, lift contractors, cleaners).</li><li>Issue purchase orders and confirm service scopes with subcontractors.</li><li>Collect certificates of insurance (COI), safety documentation, and job reports.</li><li>Validate subcontractor invoices against completed work orders before approving for payment.</li></ul><p><b>5. SLA &amp; KPI Reporting</b></p><ul><li>Generate weekly/monthly reports on:</li><li>Work order response time vs. SLA</li><li>First-time fix rate</li><li>Planned vs. reactive maintenance ratio</li><li>Client satisfaction scores (if surveyed)</li><li>Identify underperforming vendors or recurring asset failures and recommend corrective actions.</li></ul><p><b>6. Health, Safety &amp; Compliance</b></p><ul><li>Ensure all maintenance activities comply with client site safety rules, OSHA standards, and local regulations.</li><li>Maintain safety data sheets (SDS), lockout/tagout (LOTO) records, and hot work permits.</li><li>Coordinate with client security teams for badging, access control, and after-hours escorting.</li></ul><p><b>7. Inventory &amp; Asset Management</b></p><ul><li>Track consumables and spare parts (lighting, belts, filters, chemicals) for client-dedicated stock.</li><li>Conduct periodic physical inventory counts.</li><li>Maintain asset registers for client equipment (age, model, serial number, maintenance history).</li></ul><p><b>8. Financial &amp; Administrative Support</b></p><ul><li>Assist in PO creation, invoice reconciliation, and accrual reporting.</li></ul><p><b>QualificationsRequired:</b></p><ul><li>Bachelor&rsquo;s degree in Facilities Management, Business, or Engineering preferred.</li><li>4+ years of experience in facilities coordination, work order dispatch, or vendor management &ndash; <b>specifically working for an FM service provider, property management firm, or subcontractor network.</b></li><li>Proficiency with a CMMS or enterprise asset management system.</li><li>Understanding of SLA measurement, response time tracking, and work order lifecycle.</li><li>Strong written and verbal communication skills for client-facing interactions.</li><li>Ability to prioritize across multiple sites or client accounts simultaneously.</li><li>Valid driver&rsquo;s license and ability to travel between local client sites (if mobile role).</li></ul><p><b>Preferred:</b></p><ul><li>Facilities Management Professional (FMP) or Certified Facility Manager (CFM) candidacy.</li><li>Experience with ServiceChannel, Corrigo, Maximo, FM:Systems, or Angus AnyWhere.</li><li>Knowledge of MEP systems (mechanical, electrical, plumbing) at an awareness level.</li></ul><p><b>Key Competencies (FM Company Specific)</b></p><ul><li><b>Customer service orientation:</b> You understand that the client company is your customer, and your job is to make their building &ldquo;just work.&rdquo;</li><li><b>Sense of urgency:</b> You know that a broken elevator or restroom closure directly impacts client employee productivity.</li><li><b>Follow-through:</b> You don&rsquo;t &ldquo;close&rdquo; a work order until the client confirms the issue is resolved.</li><li><b>Data integrity:</b> You enter clean, consistent notes because FM billing and reporting depend on your accuracy.</li><li><b>Vendor management:</b> You hold subcontractors accountable to the same SLAs your company promised the client.</li></ul><p><b>Working Conditions &amp; Physical Requirements</b></p><ul><li>Environment: Combination of office/desk work (75%) and site visits (25%) to mechanical rooms, rooftops, loading docks, and occupied client spaces.</li><li>Physical: Occasionally lift 25&ndash;50 lbs, climb ladders, walk client campuses, and access confined spaces (with proper training).</li><li>On-call: Rotating after-hours emergency response (by phone dispatch; occasional site visits).</li></ul><p>Job Type: Permanent</p><p>Pay: QAR1.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Facilities Coordinator: 3 years (Required)</li></ul><p>Work Location: In person</p>

Facilities Coordinator

Mena Trading Sole Proprietorship LLC

<p>It includes but is not limited to the below:</p><p>&middot; Overseeing the full process of order transaction from the stage of order confirmation till order delivery and making sure customer experience is as smooth as possible.</p><p>&middot; Making sure that order cards are printed and sorted based on the required time slots and areas.</p><p>&middot; Liaising with the different brands, florists, and riders to make sure the order is complete and ready for delivery on time.</p><p>&middot; Relating to the above, it requires that the ops agent make sure to order all brand products ahead of time enabling the preparation of the order.</p><p>&middot; Making sure all order details are in place which includes addresses, card messages, products, etc...</p><p>&middot; Following up and working to solve tickets received from customer service relating to issues faced by customers such as late orders, missing items, etc.</p><p>&middot; Call customers when required to answer specific requests or solve issues.</p><p>&middot; Answer calls, WhatsApp, and live chat messages when required.</p><p>&middot; Work with florists to make sure the products are arranged in a timely manner.</p><p>&middot; Work with drivers to make sure orders are delivered on time.</p><p>&middot; Share continuous on-ground feedback and knowledge with line managers to improve and bring efficiency to operations.</p><p>&middot; Work with inventory teams when required to make sure all items are in stock and accounted for.</p><p>&middot; Work with procurement teams when required to help co-ordinate with suppliers.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your nationality?</li><li>What is your expected salary?</li><li>How soon can you join?</li></ul><p>Experience:</p><ul><li>Logistics Coordinator: 2 years (Required)</li></ul><p>Work Location: In person</p>

Logistics Coordinator

Beusa Energy

<div><p><b>Service Coordinator</b></p><p><b>
Job Description</b></p><p>
</p><div><div><b>Department:</b> Supply Chain
</div></div><div><div><b>Job Status:</b> Full-Time</div></div><div><div><b>
FLSA Status:</b> Salary, Non-Exempt
</div></div><div><div><b>Reports To:</b> Purchasing Manager</div></div><div><div><b>
Location:</b> The Woodlands, TX</div></div><div><div><b>
Amount of Travel Required:</b> Less than 5%</div></div><div><div><b>
Work Schedule:</b> Monday - Friday, 8 a.m. &ndash; 5 p.m.<i>
</i></div></div><div><div><b>AIP:</b> Level 7
</div></div><p></p><div><div><b>POSITION SUMMARY: </b>The Service Coordinator plays a key role in supporting the end-to-end coordination and documentation of third-party services and rentals. This position acts as the central point of contact between Operations, Procurement, and Vendors to ensure services are properly requested, tracked, confirmed, and recorded within company systems. The goal is to drive service visibility, ensure timely vendor payments.</div></div><p>
</p><div><div><b>ESSENTIAL FUNCTIONS:</b> (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word &quot;may.&quot;)</div></div><ul><li><div>
Service Order Coordination: Act as liaison between operations teams and vendors to initiate and confirm service requests.</div></li><li><div>
Ensure all service requests are routed through appropriate procurement channels.</div></li><li><div>
Maintain a log of all active and pending service orders, including expected delivery/completion timelines.</div></li><li><div>
Vendor Communication &amp; Follow-Up: Serve as a consistent point of contact for vendors regarding service confirmation, delivery issues, and documentation.</div></li><li><div>
Proactively follow up with vendors to confirm service completion and obtain supporting documents (e.g., service reports, delivery confirmations, timesheets).</div></li><li><div>
Ensure vendors are aware of and adhere to company requirements for purchase order issuance and service validation.</div></li><li><div>
System Entry &amp; Documentation: Support the entry of service receipts into the ERP system (e.g., Sage 300) for processing and payment.</div></li><li><div>
Work with warehouse and operations teams to confirm physical or service-based receipt when applicable.</div></li><li><div>
Assist in reconciling service POs with vendor invoices to validate accuracy prior to payment approval.</div></li><li><div>
Process Improvement &amp; Visibility: Identify recurring issues related to service order delays, payment bottlenecks, or miscommunications. Collaborate with Procurement and Finance to develop checklists or SOPs to improve consistency in service receiving and PO closure.</div></li><li><div>
Monitor vendor holds and assist in clearing delays due to documentation or approval gaps.</div></li><li><div>
Perform other related duties as assigned to assist with successful platform operation, development, and business continuity.</div></li></ul><div><div><b>
POSITION REQUIREMENTS:</b></div></div><ul><li><div><div>
Must be legally authorized to work in the United States without the need for sponsorship.
</div></div></li><li><div><div>Must be at least 18 years of age or older.
</div></div></li><li><div><div>Successfully passes all applicable general pre-employment testing including but not limited to: background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).
</div></div></li><li><div><div>Valid U.S. Driver&rsquo;s License required. Most employment is contingent upon meeting company driving standards, including 3 year U.S. driving history and an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.
</div></div></li><li><div><div>Consistent and reliable in-person attendance in The Woodlands, TX.</div></div></li></ul><p>
</p><div><div><b>EDUCATION/EXPERIENCE LEVEL:</b></div></div><ul><li><div>
U.S. High School Diploma or GED required.
</div></li><li><div>2+ years of administrative or coordination experience, preferably in procurement, logistics, or service operations.</div></li><li><div>
Experience with ERP systems (e.g., Sage 300, Oracle, SAP) is highly preferred.</div></li><li><div>
Strong communication skills and ability to interact with multiple departments and external vendors.</div></li><li><div>
Highly organized, detail-oriented, and proactive in follow-up and documentation.</div></li><li><div>
Ability to manage multiple service orders, priorities, and deadlines simultaneously.</div></li></ul><p>
</p><div><div><b>QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES:</b></div></div><ul><li><div>
Strong organizational and time management skills.</div></li><li><div>
Proficiency in Microsoft Office and service management systems.</div></li><li><div>
Excellent communication and interpersonal skills.</div></li><li><div>
Ability to multitask and work in a fast-paced environment.</div></li><li><div>
Experience in a service-oriented or technical environment.</div></li><li><div>
Familiarity with scheduling software or CRM platforms.</div></li><li><div>
Basic understanding of service contracts and warranty processes.</div></li><li><div>
Attention to detail and documentation accuracy</div></li><li><div>
Accountability in tracking and reporting open service tasks</div></li><li><div>
Problem-solving and adaptability in dynamic service environments</div></li><li><div>
Professionalism in vendor interactions</div></li></ul><p>
</p><div><div><b>PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:</b></div></div><div><div>
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
</div></div><p></p><div><div>The Service Coordinator works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at computer monitor. They will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in person speech, telephone, or other remote speech. No adverse environmental conditions are expected. While in the office, the Service Coordinator may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the Service Coordinator should be able to lift 25 lbs. independently.</div></div><p>
</p><div><div>Work hours <i>may include </i>early morning, late evenings, and weekends, depending on business necessity.</div></div><p>
</p><div><div><b>AAP /EEO STATEMENT:</b></div></div><div><div>
The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.</div></div><p>
</p><div><div>The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.
</div></div><p></p><div><div>Last Revised 03/2026</div></div></div>

Service Coordinator

SG Allied Businesses Ltd

<p><b>About the Role</b></p><p>We are looking for a responsible and detail-oriented *Order &amp; Delivery Coordination Officer* to manage customer orders, ensure accurate and timely deliveries through riders, and maintain proper filing of invoices, challans, and related documents.</p><p><b>Key Responsibilities</b></p><p>* Receive and record customer orders through phone, WhatsApp, or system.</p><p>* Coordinate with riders to ensure correct and timely deliveries.</p><p>* Double-check product accuracy before dispatch.</p><p>* Maintain daily filing of invoices, challans, and delivery logs.</p><p>* Handle customer queries and provide updates on delivery status.</p><p>* Maintain delivery schedules and follow up on pending orders.</p><p>* Report daily order summaries to management.</p><p><b>Requirements</b></p><p>* Minimum intermediate/graduate qualification.</p><p>* Strong communication skills in Urdu and basic English.</p><p>* Experience in order taking, dispatch, logistics, or coordination preferred.</p><p>* Must be responsible, punctual, and organized.</p><p>* Ability to manage riders and ensure task completion.</p><p><b>Salary &amp; Benefits</b></p><p>* Competitive salary based on experience.</p><p>* Performance-based incentives.</p><p>* Friendly and supportive work environment.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>If previous experience of order taking and delivery? If yes give details.</li><li>Highest degree </li></ul><p>Work Location: In person</p>

Order & Delivery Coordination Officer

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