paralegal assistant

Confidential

<div>
 
 
 Job Role:
 
 
 
 
 
 
 The Paralegal Assistant provides essential support to the legal and governance functions by assisting in the preparation and organization of legal documents, drafting meeting minutes, supporting board and committee processes, and maintaining accurate legal records. The role involves conducting preliminary legal research, managing contract documentation, and ensuring compliance with governance protocols. The ideal candidate brings strong organizational and drafting skills, a solid understanding of legal and regulatory frameworks in Qatar, and the ability to handle confidential information with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
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 Assist with the preparation, formatting, and organization of legal documents and correspondence.
 </li>
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 Draft and maintain accurate minutes of internal and external meetings.
 </li>
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 Assist in board and committee packages preparation advance of meetings.
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 Support in tracking action items and follow-ups from board and committee meetings.
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 Maintain and update legal files, records, and document management systems.
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 Conduct initial legal and factual research to support legal reviews and drafting.
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 Support contract management, including monitoring deadlines and filing executed copies.
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 Assist in compliance-related reporting and governance documentation.
 </li>
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 Provide general administrative and organizational support to ensure smooth flow of legal work.
 </li>
 </ul>
 
 
 
 
 
 Profile:
 
 
 
 
 
 <ul>
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 Bachelor&rsquo;s degree in Law, Legal Studies, or related field.
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 Minimum 2 years of experience as a paralegal, legal assistant, or in a governance support role.
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 Strong drafting and minute-taking skills with attention to detail and accuracy.
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 Good knowledge with laws and regulations (at least in Qatar) for research purposes.
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 Familiarity with corporate governance procedures, board processes, and document control.
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 Excellent organizational skills with the ability to manage multiple priorities under tight deadlines.
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 High level of discretion, professionalism, and ability to handle confidential information.
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 Proficiency in MS Office and document management tools.
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 Strong English , Arabic is a plus.
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 Priority given to local hire if available.
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 </ul>
 
 
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Paralegal Assistant

Rabinovich Sokolov Law Group

About the FirmRabinovich Sokolov Law Group is a boutique Philadelphia law firm with a pragmatic, business judgment-driven approach to legal practice. Our attorneys handle a broad range of matters including Commercial Real Estate, Civil and Commercial Litigation, Zoning &amp; Land Use, Estate &amp; Probate, and Business Law. We are a close-knit, high-performing team that values initiative, precision, and a genuine commitment to client service.Position OverviewJoin our dynamic legal team as a Paralegal, where your enthusiasm and organizational skills will play a vital role in supporting diverse legal practices. This position offers an exciting opportunity to develop your legal expertise across multiple areas, including estate planning, land use, litigation, real estate, and more. You will be instrumental in managing case files, conducting legal research, and providing essential administrative support to attorneys and clients alike. If you are eager to grow your career in a fast-paced, collaborative environment, this role is perfect for you.Key Responsibilities<ul><li>Manage and maintain attorney calendars, deadlines, court dates, and filing schedules with precision</li></ul><ul><li>Assist with legal case management by organizing and maintaining files using document management systems</li></ul><ul><li>Draft, proofread, and format legal documents including pleadings, motions, correspondence, and contracts with strong attention to detail</li></ul><ul><li>Conduct thorough legal research utilizing Westlaw, LexisNexis, and other research tools to support ongoing cases across various practice areas</li></ul><ul><li>Support attorneys with document review, transcription, proofreading, and data entry tasks to ensure accuracy and compliance</li></ul><ul><li>Manage administrative duties such as scheduling appointments, coordinating meetings, handling phone inquiries with professional etiquette, and maintaining organized filing systems</li></ul><ul><li>Assist in client intake and interviews; gather relevant information to facilitate case development</li></ul><ul><li>Support litigation efforts by preparing case summaries, tracking deadlines, and managing document review processes efficiently</li></ul><ul><li>File documents with state and federal courts, both electronically and in person (PACFile, PACER, eCourts)</li></ul><ul><li>Assist with real estate transactions including due diligence, title review, and closing coordination</li></ul><ul><li>Support billing and time entry processes; prepare invoices and track outstanding matters</li></ul><ul><li>Utilize and help optimize online platforms, practice management software, and firm technology tools</li></ul>QualificationsRequired:<ul><li>2+ years of paralegal or legal administrative experience within a law firm setting</li></ul><ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree; paralegal certificate a plus</li></ul><ul><li>Exceptional organizational skills with the ability to manage multiple projects simultaneously while maintaining high accuracy standards</li></ul><ul><li>Strong written and verbal communication skills and professional phone etiquette</li></ul><ul><li>Proficiency with Microsoft Office Suite (Word, Outlook, Excel)</li></ul><ul><li>Ability to perform detailed legal research and synthesize findings into clear summaries or reports</li></ul><ul><li>Reliable, punctual, and highly professional demeanor</li></ul>Preferred:<ul><li>Proficiency in Westlaw and/or LexisNexis; experience with iManage or PCLaw is a strong plus</li></ul><ul><li>Experience with case management or practice management software (Clio, MyCase, or similar)</li></ul><ul><li>Familiarity with Pennsylvania state and federal court filing systems (PACFile, PACER, eCourts)</li></ul><ul><li>Background in real estate, litigation, estate planning, land use, or related practice areas</li></ul><ul><li>Knowledge of project management principles to coordinate tasks efficiently in a busy law office</li></ul><ul><li>Demonstrated interest in technology and a willingness to learn new platforms and tools</li></ul><ul><li>Eagerness to grow and take on increasing responsibility as the firm expands</li></ul>What We Offer<ul><li>Competitive compensation commensurate with experience</li></ul><ul><li>Exposure to diverse, complex legal matters across multiple practice areas</li></ul><ul><li>A collaborative, supportive team environment where your contributions are recognized</li></ul><ul><li>Real opportunity for growth, skill development, and career advancement within the firm</li></ul><ul><li>Convenient Center City Philadelphia location</li></ul>How to ApplyPlease submit a resume, cover letter, and two professional references. Applications without a cover letter will not be considered. In your cover letter, please describe a situation where your organizational skills made a meaningful difference in a professional setting.Rabinovich Sokolov Law Group is an equal opportunity employer.Pay: From $50,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Parma Italian

Job Summary We are seeking a detail-oriented and organized Paralegal/Legal Assistant to join our legal team. The ideal candidate has previous criminal experience either with the prosecutor's office or a defense firm. This role requires strong legal administrative skills and proficiency in document management systems. The Paralegal Assistant will play a crucial role in ensuring the efficient operation of our practice and providing exceptional service to our clients.Responsibilities<ul><li>Assist attorneys with case preparation and legal research.</li><li>Draft and organize legal documents, including pleadings, motions, and correspondence.</li><li>Maintain accurate and up-to-date case files using document management systems.</li><li>Conduct client interviews and gather necessary information for case development.</li><li>Manage calendars, schedule appointments, and coordinate meetings for attorneys.</li><li>File documents with courts and agencies as required by law.</li><li>Ensure compliance with legal procedures and deadlines.</li><li>Provide support in the preparation of trial materials and exhibits.</li></ul>Requirements<ul><li>Strong organizational skills with the ability to manage multiple tasks effectively.</li><li>Knowledge of criminal law is preferred.</li><li>Must have experience in filing in Arizona State and Federal courts, as well as extensive prior experience interacting with these courts.</li><li>Experience with Imanage or similar legal software is a plus.</li><li>Proficiency in document management systems to streamline case handling.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently as well as collaboratively within a team environment.</li></ul>Join our dedicated team where your contributions will make a meaningful impact on our clients' lives. We look forward to welcoming a motivated Paralegal/ Legal Assistant who shares our commitment to excellence in the legal field.Job Type: Full-timePay: $65,000.00 - $95,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Scottsdale, AZ 85258 (Required)</li></ul>Work Location: Hybrid remote in Scottsdale, AZ 85258

Paralegal/Legal Assistant

Law office of Danielle J Eliot, PC

Job Summary We are seeking a detail-oriented and motivated Paralegal/Legal Assistant to join our team. The ideal candidate will have an understanding of both chapter 7 and chapter 13 bankruptcy matters. This role requires strong clerical skills, effective phone etiquette, and the ability to manage legal cases efficiently.Responsibilities<ul><li>Manage legal case files, ensuring all documents are filed accurately and in a timely manner.</li><li>Provide executive administrative support, including scheduling appointments, managing calendars, and handling correspondence.</li><li>Maintain organized records of case files, including electronic filing systems.</li><li>Communicate effectively with clients via phone and email, demonstrating professional phone etiquette.</li><li>Collaborate with team members to ensure smooth workflow and adherence to deadlines.</li></ul>Qualifications<ul><li>Previous experience as a paralegal or in a legal administrative role is preferred.</li><li>Knowledge of both chapter 7 and chapter 13 is preferred</li><li>Strong clerical skills with attention to detail in filing and documentation processes.</li><li>Proficient in legal case management software and Microsoft Office Suite.</li><li>Excellent proofreading skills with the ability to identify errors in documents.</li><li>Strong organizational skills and the ability to manage multiple tasks simultaneously.</li><li>Effective communication skills, both written and verbal, with a focus on professional phone etiquette.</li><li>Ability to work independently as well as part of a collaborative team environment.</li></ul>Job Type: Part-timePay: From $18.00 per hourExpected hours: 20.0 &ndash; 25.0 per weekWork Location: In person

The Law Office of Jared J. Drucker

Responsibilities: - Assist attorneys in preparing legal documents, such as pleadings, briefs, contracts, and agreements-Collecting medical bills, records, police reports, etc. - Conduct legal research and gather relevant information for cases - Organize and maintain case files, including indexing and filing documents - Prepare and draft correspondence, memos, and other legal documents - Schedule meetings, depositions, and court appearances for attorneys - Coordinate with clients, witnesses, and other parties involved in legal proceedings - Assist in the preparation of trial materials and exhibits - Maintain confidentiality of client informationExperience: - Previous experience working as a paralegal assistant or in a similar role is preferred - Knowledge of legal administrative procedures and practices - Familiarity with litigation processes and procedures - Strong interviewing skills to gather information from clients and witnesses - Ability to manage multiple projects and prioritize tasks effectively - Proficient in clerical tasks such as filing, data entry, and document organization - Experience with document management systems such as or similar software - Ability to transcribe legal documents accurately and efficiently - Knowledge of law terminology and legal principlesPlease note that this is not an exhaustive list of responsibilities and qualifications. The successful candidate may be required to perform additional tasks as needed by the legal team.Pay: $25.00 - $30.00 per hour - dependent upon experience.Benefits:<ul><li>Opportunities for advancement</li><li>Travel reimbursement</li><li>Work from home</li><li>401k</li></ul>Schedule:<ul><li>Full-time</li></ul>Ability to Relocate:<ul><li>San Diego, CA 92101: Relocate before starting work (Required)</li></ul>Work Location: Hybrid remote in San Diego, CA 92101Pay: $25.00 - $30.00 per hourBenefits:<ul><li>Work from home</li></ul>Schedule:<ul><li>Choose your own hours</li></ul>People with a criminal record are encouraged to applyWork Location: Hybrid remote in San Diego, CA 92101

Brooks & DeRensis, P.C.

&lt;Job Summary&gt; We are seeking a proactive and detail-oriented Paralegal/Administrative Assistant to join our legal team in the Boston area. In this role, you will provide essential litigation support in addition to various administrative duties. Your energetic approach and organizational skills will help ensure smooth legal operations, effective document management, comprehensive research and effective administrative support. This paid position offers an exciting opportunity to develop your legal expertise while contributing to impactful cases and projects. Position is in office, Monday-Friday, 9:30 a.m. - 5:30 p.m.&lt;Responsibilities&gt;<ul><li>Organize and maintain the managing partner&rsquo;s calendar, scheduling appointments, and ensuring the partner is prepared for events, meetings and court appearances.</li><li>Handle and prioritize incoming/outgoing correspondence (i.e., e-mails, letters, invoices, court filings).</li><li>Knowledge of state and federal court procedures.</li><li>Arrange meetings, prepare agendas, take minutes, and follow up on action items to insure effective communication and collaboration among team members.</li><li>Manage incoming and outgoing communications, including e-mails, phone calls, and letters, often acting as the first point of contact for the managing partner.</li><li>Organize travel plans, including booking flights, accommodations, and transportation, ensuring that all logistics are handled efficiently.</li><li>Maintain confidential files and documents, ensuring important information is</li><li>organized and accessible.</li><li>Perform a wide variety of administrative tasks, such as research, managing budgets, supporting the managing partner&rsquo;s decision-making process.</li><li>Prepare, review, and proofread legal documents including contracts, pleadings, briefs, and correspondence with precision and attention to detail.</li><li>Manage legal case files using document management systems; ensure all records are organized and up-to-date.</li><li>Conduct thorough document review and data entry to facilitate accurate case tracking and compliance.</li><li>Perform administrative duties such as filing, client billing, telephones, and general clerical tasks to keep the office running efficiently.</li><li>Assist with client interviews and maintain confidentiality while supporting client communication efforts in various practice areas including family law and immigration law.</li></ul>&lt;Qualifications&gt;<ul><li>Preferably 5 or more years paralegal experience or equivalent legal administrative experience in a fast-paced law office environment.</li><li>Strong knowledge of legal research and document management software.</li><li>Familiarity with a broad range of practice areas, specifically municipal and litigation procedures.</li><li>Excellent organizational skills with the ability to manage multiple projects simultaneously.</li><li>Demonstrate proficiency in document review, legal drafting, proofreading and transcription.</li><li>Exceptional writing skills combined with strong attention to detail for drafting legal documents.</li><li>Effective communication skills with professional phone etiquette.</li><li>Exceptional attention to detail.</li><li>Ability to prioritize tasks efficiently in a busy environment while maintaining high standards of accuracy. This position offers valuable experience supporting attorneys in litigation and municipal practice areas while providing your administrative expertise&mdash;making it an excellent stepping stone for future career advancement in the legal profession.</li></ul>Job Type: Full-timePay: $30.00 - $35.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Paralegal/Administrative Assistant

William L Phalen P.A.

Paralegal will manage approximately 150 worker&rsquo;s compensation files. Will work with a team of other Paralegals. Will work directly with Clients, Defense Counsel , Judges, Doctors and Hospitals . This is a fast pace job. Must have excellent communication and typing skills. Will order and organize medical records. Will transcribe dictation and legal pleadings. Will schedule depositions and Court Hearings. Will be required to answer the phone.Job Type: Full-timePay: $13.00 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 2 years (Required)</li></ul>Work Location: In person

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