paralegal assistant

City of Chicago, IL

<div></div><div><div><b>Job Number:</b> <b>416276</b></div><div><div>
</div></div><div><b>
Description</b><div></div><div><b><br>
BID/JOB ANNOUNCEMENT</b></div><div><b>
Paralegal II</b></div><div></div><div><b><br>
Department of Law</b></div><div><b>
Finance Division</b></div><div></div><div><b><br>
Number of Positions: 2</b></div><div><b>
(Additional vacancies possible pending budget approval)</b></div><div><b>
Starting Salary: $68,616.00 annually</b></div><div></div><div><b><br>
This position is open to the public and all current City employees covered under the City&rsquo;s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) &ndash; BARGAINING UNIT 1, 3, 4 &amp; 5. Only employees in City job titles in this bargaining unit are eligible to bid.</b></div><div></div><div><b><br>
BID INSTRUCTIONS:</b><b> Apply on the bid site: </b><b>https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en</b><b> AND</b></div><div></div><div><b><br>
1. Check the box on your profile titled &ldquo;Currently employed by the City of Chicago&rdquo;</b></div><div><b>
2. Enter your employee ID (located on your pay stub labeled &lsquo;payee/employee number&rsquo;)</b></div><div><b>
3. Select your correct bargaining unit.</b></div><div></div><div><b><br>
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.</b></div><div></div><div><b><br>
Applications for this position will be accepted until 11:59 pm CDT on </b><b>July 2, 2026.</b></div><div></div><div><br>
Under supervision, functions at the senior level, providing paraprofessional legal and administrative support to attorneys, and performs related duties as required.</div><div></div><div><b><br>
ESSENTIAL DUTIES</b></div><ul><li> Works with Finance Division attorneys in preparing for and closing transactions.</li><li> Uses templates to prepare initial drafts of multi-family housing loan documents, agreements with service providers for special service areas, mortgage releases, freight tunnel agreements, ordinances, intergovernmental agreements, grant agreements, and other documents.</li><li> Revises drafts as directed by attorneys.</li><li> Assists with closing multi-family housing loans, bond issuances, tax increment financing, and other transactions.</li><li> Organizes and reviews due diligence materials.</li><li> Prepares Uniform Commercial Code financing statements.</li><li> Prepares and updates closing checklists.</li><li> Updates attorney on outstanding items.</li><li> Obtains certified ordinances and client signatures.</li><li> Reviews economic disclosure statements.</li><li> Assembles closing documents.</li><li> Prepares closing transcripts and scans signed documents into electronic folders.</li><li> Assists in preparing files for warehousing.</li><li> Records documents with Cook County Clerk&rsquo;s office.</li><li> May deliver legal documents to offices, personnel, and courtrooms, as necessary.</li><li> May prepare outgoing documents for mailing, as necessary.</li><li> May respond to inquiries from our client departments or from other parties to our transactions, as necessary.</li></ul><div><i>
Additional duties may be required for this position.</i></div><div></div><div><b><br>
Location:</b><b> </b>121 N. LaSalle St., Chicago, IL 60602</div><div><b>
Days:</b> Monday through Friday</div><div><b>
Hours:</b> 9:00 AM to 5:00 PM</div><p><b>
THIS POSITION IS IN THE CAREER SERVICE</b></p></div><div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><br>
Graduation from an accredited college or university with a bachelor&rsquo;s degree, and a paralegal certificate from a paralegal training program accredited by the American Bar Association,</div><div><b>
OR</b></div><div>
graduation from an accredited college or university with a bachelor&rsquo;s degree or higher, plus one (1) year of work experience as a legal assistant or paralegal,</div><div><b>
OR</b></div><div>
graduation from an accredited college with an associate degree, plus (2) years of work experience as a legal assistant or paralegal,</div><div><b>
OR</b></div><div>
graduation from an accredited college or university with a juris doctor from a law school accredited by the American Bar Association,</div><div><b>
OR</b></div><div>
completion of a paralegal certificate obtained from a training institution accredited by the American Bar Association, plus one (1) year of work experience as a legal assistant or paralegal,</div><div><b>
OR</b></div><div>
five (5) years of work experience as a legal assistant or paralegal.</div><div></div><div><b><br>
SELECTION REQUIREMENTS</b></div><div>
This position requires applicants to successfully complete an interview which will include a written exercise and/or skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.</div><p><b>
NOTE: </b>Applicants will be required to provide a writing sample.</p><p><b>
Writing Sample Criteria</b></p><div>
 Applicants must submit a writing sample prior to their scheduled interviews. All writing samples submitted in consideration for employment must comply with the following criteria:</div><div></div><p><br>
 I. The sample may either be a professional project report, academic project report, an official communication related to a professional or academic project, or a work-related report or communication.</p><p>
 II. Each writing sample submitted must be no more than five (5) pages.</p><p>
 III. Each writing sample must be accompanied by a cover page explaining:</p><p>
A. The sample's original purpose (e.g. a writing class, a professional project, a memorandum for an employer).</p><p>
B. When (MM/DD/YYYY) and for whom the sample was written.</p><p>
C. The extent of editing by any third party (if any).</p><p>
D. If the writing sample is an excerpt from a larger document, identify that larger document and provide context, if necessary.</p><p>
If an applicant chooses to submit a writing sample containing confidential or privileged information, the applicant must identify the steps taken (redactions, name changes, or consent from the client or employer) to preserve the confidential or privileged nature of the document.</p><div><b>
For Information on our employees benefits please visit our benefits website at:</b></div><div><b>
https://www.chicago.gov/city/en/depts/fin/benefits-office.html</b></div><div></div><div><b><br>
For Information on our salary and title structure visit our classifications website at:</b></div><div><b>
https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf</b></div><p><b>
APPLICATION EVALUATION:</b><b> </b>Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.</p><p><b>
COMMITMENT TO DIVERSITY:</b> To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. <b><i>These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.</i></b><b><i> </i></b><b><i>For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.</i></b><b> </b>To learn more about our hiring practices click here.</p><div><b>
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.</b></div><div></div><div><b><br>
The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.</b></div><div></div><div><b><br>
City of Chicago</b></div><div>
Brandon Johnson, Mayor</div></div><div><div><br>
</div></div><div><b>
Job Posting</b><b>:</b> Jun 18, 2026, 12:00:00 AM | <b>Closing Date (Period for Applying) - External</b>: Jul 2, 2026, 11:59:00 PM</div><div><b>
BU</b><b>:</b> 01 | <b>Salary</b><b>:</b> $68,616.00 <b>Pay Basis</b><b>:</b>Yearly</div></div>

PARALEGAL II

Bearded Justice

<p><b>Job Summary</b><br/>We are seeking a proactive and detail-oriented Legal Assistant/Paralegal to join our dynamic legal team. In this role, you will handle the criminal cases for a high volume practice. This position offers an exciting opportunity to develop your legal expertise while contributing to impactful cases in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Manage the attorney's criminal calendar</li><li>Manage the physical and digital files</li><li>Draft motions</li><li>Manage discovery</li></ul><p><b>Qualifications</b></p><ul><li>Paralegal experience or equivalent legal administrative experience demonstrating familiarity legal concepts or willingness and ability to learn quickly</li><li>Strong research skills utilizing Westlaw, LexisNexis, and other legal research platforms or willingness and ability to learn quickly</li><li>Proficiency in document review and case management systems such as MyCase</li><li>Excellent writing skills for drafting legal documents and correspondence with clarity and accuracy.</li><li>Demonstrated organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.</li><li>Exceptional proofreading and transcription abilities ensuring error-free documentation.</li><li>Strong phone etiquette combined with professional interpersonal skills for client interactions. Join our team if you are passionate about supporting impactful legal work through meticulous research, effective document management, and proactive administrative support! This paid position offers an enriching environment where your skills will grow while making a meaningful difference in clients&rsquo; lives.</li></ul><p>Pay: $16.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Legal Assistant/Paralegal

Kutak Rock LLP

<div><div><b>JOB SUMMARY</b><br>
Kutak Rock LLP seeks an experienced paralegal to join its Public Finance practice. This position works with lawyers and staff in public finance and commercial lending practices with primary responsibilities that include obtaining and organizing transaction documents, due diligence documentation, assisting with closing transactions, and organizing and monitoring any post-closing tasks. This role is ideal for the detail-oriented paralegal with experience in real estate or corporate transactional practices and enjoys working in a collaborative and collegial environment.</div><div><br>
</div><div>
This full-time hybrid position may sit in one of the following office locations: Atlanta, GA; Richmond, VA; or Washington, D.C.</div><div><br>
</div><div><b>
RESPONSIBILITIES</b></div><ul><li>
Prepare first drafts of basic documents, including transaction documents and official statements, attend drafting sessions, revise primary documents</li><li>
Perform due diligence to verify information and data contained in the official statement</li><li>
Coordinate the distribution of documents to participants</li><li>
Organize and analyze documents</li><li>
Prepare and file UCC statements</li><li>
Handle routine correspondence, maintain telephone contact with the clients and consult the supervising attorney for legal advice when necessary</li><li>
Review financial proformas and models and incorporate such information into transaction documents</li><li>
Coordinate and attend closings, which include, but are not limited to, prepare signature pages for execution, obtain executed signature pages and any other documents required for closing, compile and distribute closing documents, prepare letters and forms post-closing as required and prepare closing transcripts</li><li>
Organize and maintain electronic and paper filings with state and federal agencies</li><li>
Meet regularly with supervising attorneys</li><li>
Assist with other duties as assigned, including accounting responsibilities</li></ul><div><br>
</div><div><b>
QUALIFICATIONS: Skills and Abilities</b></div><ul><li>
Ability to organize and manage large quantities of information</li><li>
Strong project management and organizational skills</li><li>
Ability to work well under the pressures of deadlines and prioritize assignments</li><li>
Ability to thrive in a fast-paced environment</li><li>
Demonstrated knowledge in real estate transactions, commercial or public loan documentation, and financial documents</li><li>
Excellent spelling, grammar, formatting, and proofreading skills with keen attention to detail</li><li>
Excellent written and verbal communication skills</li><li>
Ability to handle documents and other information with confidentiality and discretion</li><li>
Excellent interpersonal and communication skills with an aptitude to interface with attorneys, clients, staff, and firm visitors</li><li>
Proficiency in Microsoft Office suite of products, especially Word, Excel and PowerPoint</li><li>
Experience with Adobe and Kofax PDF, and document comparison and formatting software such as Litera and Forte</li><li>
Ability to work both collaboratively as part of a team, independently or unsupervised</li><li>
Assist other departments, acting as back up support as needed</li></ul><div><br>
</div><div><b>
QUALIFICATIONS: Education and Experience</b></div><ul><li>
High school (or equivalent) required; preference given to those with a bachelor&rsquo;s degree and/or successful completion of an accredited legal assistant or paralegal program</li><li>
3+ years&rsquo; experience paralegal or legal assistant experience</li><li>
Preference given to those with related work experience in tax, real estate and lending transactions, or law firm/internal corporate law department</li></ul><div><br>
</div><div><b>
Position Information</b></div><div><b>
Status: </b>Non-Exempt</div><div><b>
Salary Range:</b>$65,000-$95,000 base per year, commensurate with education and experience.</div><div><b>
Work Arrangement:</b> Hybrid 4:1, with Manager approval . This position may sit in one of the following office locations: Atlanta, GA; Richmond, VA; or Washington, D.C.</div><div><br>
</div><div><b><i>
Benefits</i></b>
</div><div>Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death &amp; Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.</div><div><br>
</div><div><b><i>
Additional Information</i></b></div><div>
Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee&rsquo;s specific record and the duties and requirements of the specific job.</div><div><br>
</div><div><b><i>
About the Firm</i></b></div><div>
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to &ldquo;allow and encourage each individual within it to be a full person,&rdquo; and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.</div><div><br>
</div><div>
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.</div></div>

Paralegal Public Finance

Scheib Law Offices

<p><b>Job Overview</b><br/>We are seeking a dedicated and detail-oriented Medical Assistance Paralegal to join our dynamic legal team. This vital role involves providing comprehensive support to attorney with medical assistance application and with medical assistance strategies for clients. The ideal candidate will possess strong organizational skills, exceptional research abilities, and a proactive approach to managing complex legal cases. As a Medical Assistance Paralegal, you will play a crucial role in ensuring a proper application and efficient case management, accurate document review, and effective communication to clients. This paid position offers an exciting opportunity to develop your legal expertise while supporting impactful legal work.</p><p><b>Duties</b></p><ul><li>Conduct interviews with clients to gather pertinent information for medical assistance application</li><li>Review and analyze medical assistance files for accuracy and completeness; perform document review for submission</li><li>Support project management efforts by tracking deadlines, appeal dates, and case milestones</li><li>Maintain meticulous records of all case-related activities while ensuring confidentiality and data security</li><li>Provide administrative support including filing, data entry, transcription, and handling phone inquiries with professionalism</li><li>Collaborate with attorney on diverse legal matters such as estate planning and estate settlement.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in applying for medical assistance.</li><li>Proficiency in medical assistance appeals and asset saving strategies.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Strong writing skills for drafting reports, summaries, and legal correspondence</li><li>Attention to detail in proofreading documents and ensuring accuracy in all work products</li><li>Effective interviewing skills to gather detailed client information accurately</li><li>Exceptional phone etiquette combined with professional communication skills</li><li>Ability to manage multiple projects simultaneously while maintaining high-quality work standards</li></ul><p>Join us in this rewarding role where your expertise will directly contribute to impactful legal outcomes. We are committed to fostering an inclusive environment that values your growth and success. This paid opportunity is perfect for motivated individuals eager to expand their paralegal skills across diverse legal disciplines while supporting meaningful client advocacy.</p><p>Pay: From $30.00 per hour</p><p>Work Location: In person</p>

Medical Assistance Paralegal

Patrick, Harper & Dixon LLP

<p><b>Job Overview</b><br/>We are seeking a highly organized and detail-oriented Estate Administration Paralegal to join our dynamic legal team. In this pivotal role, you will assist with the administration of estates, ensuring smooth and efficient processes from initial probate filings to final distributions. Your expertise will help clients navigate complex estate matters with confidence, providing clarity and support throughout the entire estate settlement journey. This position offers an exciting opportunity to apply your legal knowledge and project management skills in a fast-paced, client-focused environment.</p><p><b>Responsibilities</b></p><ul><li>Prepare and review estate administration documents, including petitions, inventories, accountings, and final distributions.</li><li>Manage case files using legal case management systems such as PCLaw, iManage, and document management systems to ensure accuracy and organization.</li><li>Conduct legal research using Westlaw, LexisNexis, and other resources to support estate-related matters.</li><li>Coordinate with clients, beneficiaries, courts, and financial institutions to gather necessary information and facilitate communication.</li><li>Assist with probate court filings and ensure compliance with local laws and regulations governing estate administration.</li><li>Review legal documents for accuracy, completeness, and adherence to applicable laws such as UCC law, tribal law &amp; regulations, or environmental law when relevant.</li><li>Support attorneys in drafting legal correspondence, reports, and other documentation related to estate matters.</li><li>Organize and maintain meticulous records of all case-related documents including wills, trusts, powers of attorney, and court filings.</li><li>Conduct thorough document review and proofreading to ensure error-free submissions.</li><li>Provide administrative support including data entry, filing, scheduling appointments or court dates, and managing phone inquiries with professionalism.</li></ul><p><b>Requirements</b></p><ul><li>Proven paralegal experience with a focus on estate planning or estate administration preferred.</li><li>Strong knowledge of legal research tools such as Westlaw or LexisNexis.</li><li>Familiarity with legal case management software like PCLaw or iManage is highly desirable.</li><li>Excellent organizational skills with the ability to manage multiple cases simultaneously while maintaining attention to detail.</li><li>Demonstrated proficiency in legal drafting, document review, proofreading, transcription, and contract preparation.</li><li>Experience supporting attorneys in litigation or probate proceedings is advantageous.</li><li>Knowledge of various practice areas including family law, securities law, workers' compensation law, personal injury law, landlord-tenant law, tribal law &amp; regulations, patent law or immigration law is a plus.</li><li>Strong communication skills with professional phone etiquette and the ability to interview clients effectively.</li><li>Ability to handle administrative tasks such as data entry, filing, document management systems operation, and clerical support efficiently.</li><li>Organizational skills that enable effective project management within a fast-paced legal environment. Join us in delivering exceptional estate administration services by leveraging your paralegal expertise! We are committed to fostering a supportive work environment where your skills can thrive while helping clients navigate their estate needs confidently.</li></ul><p>Work Location: In person</p>

Estate Administration Paralegal

UP Management LLC

<div></div><div><div><p>Paralegal supports the General Counsel and legal team in a regulated environment. You will assist with any litigation as well as provide support for financial transactions.</p>
</div>
<div><div><b>Essential Job Functions</b></div>
</div>
<div><ul><li><div>Maintain well-organized litigation matter files (chronologies, key pleadings, correspondence, deposition materials) and keep litigation calendars current (deadlines, hearings, discovery milestones). Coordinate with outside counsel on deliverables, document exchange, and status updates; help prepare internal matter summaries for the General Counsel and business stakeholders.</div>
</li></ul>
</div><div><ul><li><div>Run the eDiscovery workflow; initiate and administer legal holds (custodian identification, notices, acknowledgements, reminders, releases, defensible documentation), coordinate ESI preservation and collections with IT and vendors, manage review logistics with outside counsel, and drive production/quality control (production specs, secure transfers, production logs, chain-of-custody); support privilege-log workflows and discovery tracking artifacts.</div>
</li></ul>
</div><div><ul><li><div>Support loan closings end-to-end by maintaining closing checklists, tracking conditions precedent, and coordinating signatures and deliverables among internal teams, borrowers, lenders, and outside counsel.</div>
</li></ul>
</div><div><ul><li><div>Draft/compile and manage closing documentation under attorney direction, including as applicable:</div>
</li></ul>
</div><div><ul><li><div>Loan/credit documents</div>
</li></ul>
</div><div><ul><li><div>UCC/collateral package, including UCC-1 financing statements (plus amendments/terminations as needed), track filing confirmations, and maintain lien evidence</div>
</li></ul>
</div><div><ul><li><div>Closing deliverables, including officer/incumbency certificates, organizational documents, good standing certificates, authorizing consents/resolutions, insurance policies</div>
</li></ul>
</div><div><ul><li><div>Prepare and maintain electronic closing binders (indexing, version control, signature packets, final PDFs), distribute final executed documents, and update internal repositories/matter management systems. Track post-closing deliverables and covenant/reporting ticklers and escalate issues to the lead attorney and/or General Counsel.</div>
</li></ul>
</div><div><ul><li><div>Draft client facing communications for attorney review, including status updates.</div>
</li></ul>
</div><div><ul><li><div>Proofread documents with meticulous consideration and keen eye for spelling, grammatical, and formatting errors.</div>
</li></ul>
</div><div><ul><li><div>Conduct legal research to support corporate actions and decisions.</div></li></ul></div><br>
<div>
<div></div><div><div><div><b>Knowledge, </b><b>Skills</b><b> and Abilities</b></div>
</div>
<div><ul><li><div>Strong work ethic with standards of excellence for integrity, productivity, efficiency, and accuracy.</div>
</li></ul>
</div><div><ul><li><div>Ability to understand the importance for using the highest level of discretion and maintaining confidentiality while working with sensitive information and data, and skill to demonstrate such.</div>
</li></ul>
</div><div><ul><li><div>Knowledge, skill, and ability to correctly use and apply legal terminology.</div>
</li></ul>
</div><div><ul><li><div>Demonstrated capability to run eDiscovery workflows with appropriate documentation rigor.</div>
</li></ul>
</div><div><ul><li><div>Experience supporting financial closings (checklists, signature packets, closing binders, deliverable tracking) and comfort coordinating multi-party deal processes.</div>
</li></ul>
</div><div><ul><li><div>Knowledge, skill, and ability to manage, organize, and store documents using standard control protocols and following established internal processes and procedures while also maintaining compliance.</div>
</li></ul>
</div><div><ul><li><div>Exemplary writing and proofreading skills with meticulous attention to detail.</div>
</li></ul>
</div><div><ul><li><div>Ability and willingness to follow directives from direct supervisor, senior management, or senior legal team members.</div>
</li></ul>
</div><div><ul><li><div>Ability to collaborate and communicate (both written and verbal) effectively and professionally.</div>
</li></ul>
</div><div><ul><li><div>Ability and willingness to take initiative without prompting within scope and quality standards.</div>
</li></ul>
</div><div><ul><li><div>Excellent organizational and time management skills with ability to swiftly pivot and/or multi-task in order to balance competing priorities and successfully meet deadlines.</div>
</li></ul>
</div><div><ul><li><div>Basic proficiency using Microsoft Office (Outlook, Word, Excel).</div>
</li></ul>
</div><div><ul><li><div>Ability to use and operate office machinery and other relevant equipment, such as telephone, computer, copier, scanner, and various printers.</div>
</li></ul>
</div><div><ul><li><div>Reads, writes, speaks, and understands English fluently.</div></li></ul></div><br>
<div>
<div></div><div><b>Education and Experience</b></div>
</div>
<div><ul><li><div>Bachelor&rsquo;s degree in paralegal studies, legal studies, or a related field</div>
</li></ul>
</div><div><ul><li><div>Three (3) years&rsquo; previous work experience as a paralegal or similar role required.</div>
</li></ul>
</div><div><ul><li><div>Proven experience using Microsoft Office (Outlook, Word, Excel) required.</div></li></ul></div><br>
<div>
</div></div><p></p><div><div><div><b>Physical Requirements</b></div>
</div>
<div><ul><li><div>Constant sedentary work for prolonged periods up to 100% of the time with occasional moving and transporting up to 25 pounds. Must be able to detect, identify, inspect, observe, perceive, and assess administrative functions. Must be able to constantly communicate and exchange accurate information. Constantly operates and uses telephone, computer, and other relevant equipment and office machinery while performing repetitious movements.</div>
</li></ul>
</div><div><div>____________________________________________ _________________________</div></div></div></div></div>

Paralegal

Law Office of Ana C. Augusto, P.A.

<p><i>Legal Assistant / Paralegal</i><br/>Looking to make a difference and protect families?</p><p>Our law firm is on a mission to protect families and we are looking for like-minded team players. Our Law firm has an immediate part-time or full-time opportunity for a superstar who can wear at least three hats: Legal Assistant, Billing and Collections Specialist and client care coordinator.</p><p>Our legal assistant is a team player who has excellent administrative and communication skills and wants to be our ambassador of first impressions. This is a fabulous opportunity for someone who likes variety and wants to be part of a Rock Star Team.</p><p>Our Founding and Managing Attorney is an entrepreneur who has a passion for empowering people, protecting their children and assets. We seek an empathetic team player who is mature, caring and wants to ensure the client experience with our Firm is second to none. You should have genuine empathy for people who are going through divorce, custody battle and be able to communicate that on the phone, within the first few seconds of picking up.</p><p>While we are focused on rapid growth, we are still small enough to care about every team member and client. We need someone who is interested in being with us as we grow and is willing to wear multiple hats until the workload supports hiring additional team members.</p><p>Currently, we need someone who can help us take control of the front-end client experience by being the first point of contact with the firm, providing general administrative support and helping us communicate effectively with our clients. Ideally, you will have experience as a Receptionist, Secretary or Legal Assistant in a family law firm, but we are willing to train the right service-minded legal office professional. The most important quality you can possess is a great attitude and willingness to roll up your sleeves and help wherever it&rsquo;s needed.</p><p>If the following describes you, then YOU may be the rock star we are looking for:</p><p>- You believe it&rsquo;s important to greet all potential and existing clients with a warm, friendly welcome</p><p>- You speak and write Spanish fluently.</p><p>- You&rsquo;re the grammar gate keeper and feel comfortable proofreading documents.</p><p>- You&rsquo;re comfortable picking up the phone and asking current clients to pay their bills or fund their accounts (replenish their retainers).</p><p>- You answer the phone with a smile.</p><p>- You are skilled at communicating with people on the phone, in person and by email.</p><p>- You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need.</p><p>- You see an opportunity for organization where others see a mess.</p><p>- You are eager to learn new tasks and computer systems.</p><p>- You value doing it right the first time, so you proofread your work and double-check details.</p><p>- You know what happens in the office, stays in the office.</p><p>- You genuinely care about clients and want to deliver an experience that turns them into raving fans.</p><p>All firms talk about culture, we have one.</p><p>We empower people to break from bad relationships by protecting their children and assets because we value families. We believe family is important, and it matters. As Elizabeth Berg best said: &ldquo;You are born into your family and your family is born into you. No returns. No exchanges.&rdquo; If we had a formal firm creed, it would probably read something like this:</p><ul><li>We believe families can survive divorce and rebuild their bond for the sake of their children.</li></ul><p>Your basic responsibilities:</p><p>- Let every client or potential client know they&rsquo;re in the right place, we can help them, and we care about them.</p><p>- Proofread correspondence and other documents.</p><p>- Preparing and emailing bills and collecting client payments.</p><p>- Answer client inquiries regarding invoices.</p><p>- Assist with overflow calls to schedule appointments and manage calendars.</p><p>- Perform basic administrative tasks &ndash; draft documents, copy, scan, and organize digital files.</p><p>- Communicate with potential and existing clients in person, by phone, and by email.</p><p>- Manage electronic files.</p><p>- Back up team members when they need a hand or a day off.</p><p>- Maintain practice and client confidentiality.</p><p>These items are non-negotiable:</p><p>- You must be available to work and be in the office Monday &ndash; Friday, 9:00 a.m. to 6:00 p.m.</p><p>- You must write and speak Spanish fluently.</p><p>- You must have strong administrative skills and be detail-oriented.</p><p>- You must be comfortable working with various computer programs, databases, and systems.</p><p>- You must be reliable, trustworthy, and able to maintain strict confidentiality.</p><p>- You don&rsquo;t think making coffee or getting our guests a beverage is beneath you.</p><p>- You must be a positive, high-energy team player who is results-oriented &ndash; No Drama!</p><p>- You must care about something and have goals in life.</p><p>This position offers a respectful team culture, opportunities for professional development, and a competitive salary based on skills and experience.</p><p>DIRECTIONS TO APPLY:</p><p>If you cannot follow these basic directions, or if you contact us in a manner that leads us to believe you did not read the ad, you will not hear back from us. We expect you to value our time by following directions and paying attention to detail.</p><p>To apply, email your resume along with a cover letter in PDF format to info@augustolaw.com. The subject line of the email should be your last name (all upper case), dash, one word that you would use to describe yourself (lower case), dash, and the position you&rsquo;re applying for (all upper case). [For example SMITH-compassionate-LEGAL ASSISTANT] Your cover letter should be three paragraphs and include the following information:</p><p>- Paragraph 1: Tell us what excites you the most about this position.</p><p>- Paragraph 2: Tell us why you are the person we should hire.</p><p>- Paragraph 3: Tell your pay expectation and when you would be able to start.</p><p>Please do not apply through Indeed. The only way to have your application reviewed or advanced is to follow these instructions and apply by email. Incomplete applications and applications that do not follow instructions will not be considered.</p><p>Pay: $18.00 - $26.00 per hour</p><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Law office: 2 years (Required)</li></ul><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>Work Location: In person</p>

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