executive assistant

administrative assistant

office assistant

personal assistant

business immigration analyst (paralegal) Jobs in Houston

business immigration analyst (paralegal)

paralegal

Houston Forensic Science Center

<div>Job Description: 
 
Shift: First Shift 
Under the direction of the General Counsel and Director of Government Affairs (GC DGA), the primary job duty of the Paralegal is to provide support to the Legal Division, and as requested, to forensic sections and business departments, in furtherance of their compliance with legal obligations. Primary support will be in assisting HFSC attorneys and the Public Information and Records Management Officer in complex administrative tasks related to legal research, writing, review, analysis, and compliance. Specific duties may include, but are not limited to, the following:<div>
Legal Division Support&bull; As directed by the GC DGA, assist legal department with tasks in support of legal projects and duties, including but not limited to, contract review and drafting, legal research, editing and drafting legal documents and presentations. 
<ul><li>Utilizes a variety of sources such as statutes, recorded judicial decisions, and legal articles to research and analyze legal topics.</li><li>Drafts and edits legal documents such as briefs, pleadings, memorandums, presentations and motions.</li><li>Assists attorneys with depositions, witness interviews, discovery, and investigations in preparation for court appearances and administrative hearings.</li><li>Serve as contracts administrator for the Contracts Lifecycle Management System (CLMS), screening requests, managing user accounts, tracking review turnaround times through monthly and annual reports, responding to, and fixing system errors or referring errors to designated technical support resources. Provide assistance to the HFSC Public Information Officer in fulfilling records requests subject to the Public Information Act, including, but not limited to redacting records, drafting letters to the Texas Attorney General, and researching previous Open Records letter rulings and decisions from the Texas Attorney General's Office.</li><li>As requested, assist with compilation and review of complex discovery and records requests.</li><li>Assist with the post-conviction review team and workflow, serving as the post-conviction monitor when requested, researching cases, and providing updates to the team as needed.</li><li>Process expunctions and ensure appropriate documents are filed with the court and/or submitted to the parties, including, but not limited to logging, researching, and drafting and filing signature pages and waivers.</li><li>Assist in processing requests for HFSC forensic services and drafting outsourcing agreements under the guidance of the GC DGA.</li><li>Assist with Board meeting materials including drafting action item summaries, conducting research for agenda items, and serving as Board Secretary in the absence of the appointed Board Secretary.</li><li>Provide significant assistance to the HFSC Records Management Officer in administrative tasks related to records management projects.</li><li>Perform tasks in support of HFSC's overall records management processes, including but not limited to records audits, tracking, filing, cataloging, scanning, inventorying, and other related tasks.</li><li>Provide support to the Government and Public Affairs team, including but not limited to preparing documents and compiling data for meetings with elected and appointed officials as well as stakeholder leadership teams.</li><li>Recommends innovative new processes that will benefit the division.</li><li>Serve as s notary public for the organization.</li></ul> 

Forensic Section Support 
 
&bull; As assigned or approved by the GC DGA, provide support and assistance to HFSC's seven (7) forensic sections, in furtherance of each section's compliance with legal obligations, including fulfilment of discovery request and subpoenas for records.&bull; Provide requested updates on court status and case disposition to sections to assist in resolution of pending records, subpoenas, and casework requests. &bull; Analyze and report subpoena tracking data, as requested.</div> 
Experience and Skills:MINIMUM EDUCATIONAL REQUIREMENTSBachelor's degree in a related field is required. Paralegal certification is required, or ability to obtain certification within 12 months of hire from approved certification program. Failure to obtain certification will result in demotion, reassignment, or termination if no position exists for which the individual is qualified. 
MINIMUM EXPERIENCE REQUIREMENTS&bull; Minimum of 2 years previous experience in a similar industry is required. Similar industries include experience in a legal department or law office, government, forensic laboratory (records department), court, or a county or district clerk's office. Experience need not be as a paralegal.&bull; Experience in Harris County Criminal Justice System and/or a forensic laboratory environment is a plus. 
KNOWLEDGE AND SKILL REQUIREMENTS&bull; Demonstrated skill in oral and written communication.&bull; Ability to manage multiple projects with quick turnaround times simultaneously.&bull; Excellent attention to detail, laser focus on quality, and ability to consider the big picture.&bull; Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.&bull; Demonstrated ability to use complex analytical skills to select and execute duties. &bull; Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.&bull; Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.&bull; Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help&bull; Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills&bull; Demonstrated ability to develop innovative solutions to problems&bull; Excellent organization skills&bull; Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance. 
 
Job Benefits:
Houston Forensic Science Center offers a competitive benefit and salary package. 
 
From: Houston Forensic Science Center</div>

Paralegal

Lewis & Williams

Job OverviewWe are a fast-paced insurance defense law firm looking for a sharp, motivated Legal Assistant/Paralegal to join our team. If you&rsquo;re someone who thrives in a fast-paced environment, takes pride in being organized and proactive, and enjoys being an essential part of the litigation process, we&rsquo;d love to meet you.In this role, you&rsquo;ll work closely with our attorneys through every stage of case preparation and litigation &mdash; drafting pleadings, handling discovery, and communicating directly with clients. Strong drafting skills, confidence in client interaction, and hands-on experience with discovery are essential. Fluency in Spanish (spoken and written) is REQUIRED.Our office is located near NASA, and candidates must live within 20 miles of the 77058 area.We pride ourselves on maintaining a relaxed, team-oriented atmosphere with a casual dress code. While our environment is comfortable and supportive, we hold ourselves to high standards of professionalism and quality in our work product.Key Responsibilities<ul><li>Draft legal documents including pleadings, motions, notices, and correspondence</li><li>Prepare and respond to discovery requests (interrogatories, requests for production, requests for admissions)</li><li>Assist attorneys with trial preparation, including exhibit organization and witness files</li><li>Communicate directly with clients in English and Spanish</li><li>Conduct client intake interviews and gather relevant case information</li><li>Maintain case files and manage deadlines</li><li>File documents electronically in state and federal courts</li></ul>Qualifications<ul><li>Minimum of 2+ years of paralegal experience (litigation experience preferred)</li><li>Fluency in Spanish (spoken and written) REQUIRED</li><li>Strong drafting and proofreading skills</li><li>Experience preparing and responding to discovery</li><li>Familiarity with court filing systems (state and federal)</li><li>Excellent communication and organizational skills</li><li>Ability to manage multiple deadlines in a fast-paced environment without supervision</li><li>Paralegal certificate or equivalent experience preferred</li></ul>Skills &amp; Competencies<ul><li>High attention to detail</li><li>Strong time management skills</li><li>Professional client interaction</li><li>Ability to work independently and collaboratively</li><li>Confidentiality and discretion</li></ul>Benefits<ul><li>Competitive salary</li><li>Health insurance offered after probationary period</li><li>Paid time</li></ul>Pay: $40,000.00 - $50,000.00 per yearWork Location: In person

Legal Assistant/Paralegal

Fragomen

<div>Job Description
About the Role: Fragomen&rsquo;s Business Immigration Analyst position will provide you with the opportunity to make an immediate impact on our business, as well as offering training, development, and long-term growth opportunities. Fragomen&rsquo;s exclusive focus on immigration means you will work in an exciting, dynamic, and challenging atmosphere with people who are passionate about immigration. Providing world class client service and industry leading technology solutions, Fragomen helps our clients to navigate the complex world of global immigration to better achieve their goals.
How will you make a difference as a Business Immigration Analyst at Fragomen?
<ul><li>Learn about the various types of immigration matters and build knowledge of firm, immigration case types and client processes.
</li><li>Perform tasks related to case preparation and filing of petitions with government agencies, including document gathering, document review, case drafting, and case filing.
</li><li>With the guidance of your supervisor, communicate with foreign nationals and client contacts, providing clear and prompt responses regarding case status or other general inquiries.
</li><li>Meet assigned deadlines that adhere to Service Level Agreements (SLAs) and communicate case progress, status, escalations to supervisor.
</li><li>Compile and summarize large quantities of data within case management systems for reporting to clients, managers and team.
</li><li>Understand and contribute to team and individual productivity goals.
</li><li>Demonstrate flexibility and initiative.
</li><li>Follow documented firm standards and policies to mitigate risk and ensure regulatory, operational and client compliance (e.g., following Data Privacy protocols, using Connect accurately and in line with team and client protocols, etc.).
</li></ul>Leverage your valuable skills and experience to make an impact at Fragomen:
<ul><li>Bachelor&rsquo;s degree, Associate&rsquo;s degree, Paralegal certification OR experience in a customer facing or client service-oriented role
</li><li>A client-service mindset, attention to details and ability to work in a fast-paced environment with competing demands
</li><li>The ability to prioritize, meet deadlines and escalate case issues to supervisor
</li><li>Excellent written and verbal communication skills, including the ability to proofread documents, draft fluent prose, and avoid grammatical mistakes without the aid of AI engines
</li><li>Experience using various computer systems, including MS Word and Excel
</li><li>Desire to contribute to positive work environment, effectively collaborate and promote teamwork
</li></ul>Benefits:
At Fragomen, we know that great people make a great organization. We value our people and offer employees a broad range of benefits which includes:
<ul><li>22 PTO days + Federal holidays
</li><li>Medical, Dental, and Vision plans + FSA &amp; HSA Plans
</li><li>401K plan, with company matching
</li></ul>Learn More About Fragomen:
Please take time to read About Us , explore the Meaningful and Impactful Work we do for our clients, and review the standard Benefits we offer. You can find all the material to the right of this page.
All offers and/or employment contracts are contingent upon the successful completion of the Firm&rsquo;s pre-employment screening process. This process may include verifying the candidate&rsquo;s identity, confirming legal authorization to work in the offered position&rsquo;s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.</div>

Business Immigration Analyst (Paralegal)

<div>Job Description
About the Role: Fragomen&rsquo;s Senior Business Immigration Analyst position will provide you with the opportunity to make an immediate impact on our business, as well as offer training, development, and long-term growth opportunities. Fragomen&rsquo;s exclusive focus on immigration means you will work in an exciting, dynamic, and challenging atmosphere with people who are passionate about immigration. Providing world class client service and industry leading technology solutions, Fragomen helps our clients to navigate the complex world of global immigration to better achieve their goals.
How will you make a difference as a Senior Business Immigration Analyst at Fragomen?
<ul><li>Develop knowledge of the firm, various immigration case types and client processes.
</li><li>Perform tasks related to case preparation and filing of petitions with government agencies, including document gathering, document review, case drafting, and case filing.
</li><li>With the guidance of your supervisor, communicate with foreign nationals and client contacts, providing clear and prompt responses regarding case status or other general inquiries.
</li><li>Meet assigned deadlines that adhere to Service Level Agreements (SLAs) and communicate case progress, status, escalations to supervisor.
</li><li>Compile and summarize large quantities of data within case management systems for reporting to clients, managers, and team.
</li><li>Understand and contribute to team and individual productivity goals.
</li><li>Demonstrate flexibility and initiative.
</li><li>Follow documented firm standards and policies to mitigate risk and ensure regulatory, operational and client compliance (e.g., following Data Privacy protocols, using Connect accurately and in line with team and client protocols, etc.).
</li></ul>Leverage your valuable skills and experience to make an impact at Fragomen:
<ul><li>Bachelor&rsquo;s degree, Associate&rsquo;s degree, Paralegal certification OR experience in a customer facing or client service-oriented role
</li><li>At least two years of business immigration experience (i.e., paralegal)
</li><li>The ability to prioritize, meet deadlines and escalate case issues to supervisor
</li><li>Excellent written and verbal communication skills, including the ability to proofread documents, draft fluent prose, and avoid grammatical mistakes without the aid of AI engines
</li><li>Experience using various computer systems, including MS Word and Excel
</li><li>Desire to contribute to positive work environment, effectively collaborate and promote teamwork
</li></ul>Benefits:
At Fragomen, we know that great people make a great organization. We value our people and offer employees a broad range of benefits which includes:
<ul><li>22 PTO days + Federal holidays
</li><li>Medical, Dental, and Vision plans + FSA &amp; HSA Plans
</li><li>401K plan, with company matching
</li></ul>Learn More About Fragomen:
Please take time to read About Us , explore the Meaningful and Impactful Work we do for our clients, and review the standard Benefits we offer. You can find all the material to the right of this page.
All offers and/or employment contracts are contingent upon the successful completion of the Firm&rsquo;s pre-employment screening process. This process may include verifying the candidate&rsquo;s identity, confirming legal authorization to work in the offered position&rsquo;s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.</div>

Senior Business Immigration Analyst (Paralegal)

Gallagher

<div>Introduction 
<div>
At Gallagher Bassett, we're there when it matters most because helping people through challenging moments is more than just our job, it&rsquo;s our purpose. Every day, we help clients navigate complexity, support recovery, and deliver outcomes that make a real difference in people&rsquo;s lives. It takes empathy, precision, and a strong sense of partnership&mdash;and that&rsquo;s exactly what you&rsquo;ll find here. We&rsquo;re a team of fast-paced fixers, empathetic experts, and outcomes drivers &mdash; people who care deeply about doing the right thing and doing it well. Whether you're managing claims, supporting clients, or improving processes, you&rsquo;ll play a vital role in helping businesses and individuals move forward with confidence. Here, you&rsquo;ll be supported by a culture that values teamwork, encourages curiosity, and celebrates the impact of your work. Because when you&rsquo;re here, you&rsquo;re part of something bigger. You&rsquo;re part of a team that shows up, stands together, and leads with purpose.
</div> 
Overview 
<div>
Salary: Salary can be up to $120,000 per year, dependent upon experience</div><div>
Claims Background: Professional Liability Claims, Paralegal experience, or related insurance support role 
Jurisdictional Experience: Open to any 
Active Adjuster Licenses: Must be willing to obtain all licenses as required by the manager within a specified timeframe</div><div>
</div><div>
The Claims Specialist within GB Specialty is responsible for managing moderately complex Healthcare Professional Liability claims. This role manages the full claim life cycle, including coverage analysis, investigation, evaluation, and resolution, while ensuring claims are handled in accordance with client expectations, policy obligations, and regulatory requirements.</div>
 
How you'll make an impact 
<ul><li>
Analyzes coverage and settles moderately complex claims in Healthcare Professional Liability.</li><li>
Generally, incumbent does not work on workers&rsquo; compensation claims.</li><li>
Able to manage the full-life cycle of all assigned claims files.</li><li>
Analyzes coverage and determines defense obligations.</li><li>
Under minimal supervision, conducts thorough analysis and investigations necessary to determine claims exposure and recommend appropriate settlement strategies and action plans.</li><li>
Creates reservation of rights and coverage denial letters.</li><li>
Negotiates settlements with clients, client attorneys, and Public Adjusters.</li><li>
Interacts extensively with various parties involved in the claims process, and may recommend retaining the advice of outside experts as necessary.</li><li>
Prepares reserve and settlement authority requests for client and carrier approval.</li><li>
May act as a client advocate with carriers to ensure proper claims handling, including any necessary scoping, estimating, and addressing of coverage.</li><li>
Has a solid understanding of claims processing and the insurance brokerage business.</li><li>
Has a basic understanding of the terminology and case law associated with correctional medicine professional liability claims.</li><li>
Handles claims consistent with clients&rsquo; and corporate policies, procedures and best practices and in accordance with statutory, regulatory, and ethical requirements.</li><li>
Incumbents at this level should be able to work at full caseload capacity.</li></ul>
 
About You 
<div>
Claims Background: Paralegal experience, junior professional liability claims experience, or insurance claims support background, preferably within healthcare or medical professional liability</div><div>
Jurisdictional Experience: Open to any 
Active Adjusters&rsquo; Licenses: Not required initially; must be willing to obtain licenses as directed</div><div></div><div> 
Required:</div> 
<div></div><ul><li>
Bachelor's Degree Required</li><li>
Minimum 2 years of experience in claims, insurance, paralegal, legal support, or a related environment.</li><li>
Strong insurance fundamentals and understanding of claims processes.</li><li>
Ability to analyze documentation, summarize facts, and support coverage and liability determinations.</li><li>
Computer proficiency with claims systems and standard business software.</li><li>
Must be able to obtain required adjuster licenses within designated timeframes.</li></ul><div> 
Preferred:</div><ul><li>
Prior experience within healthcare (medical malpractice) claims is a plus</li></ul><div>
Behaviors:<ul><li>
Ability to think critically, solve problems, plan and organize activities, serve clients, negotiate, and communicate effectively in writing and verbally.</li><li>
Strong analytical skills to support claims decisions and issue resolution.</li><li>
Ability to interpret policies, records, and related documentation.</li></ul><div>
#LI-TJ1</div><div>
#GBSpecialtyCareers</div></div></div><div></div>

Claim Specialist - Healthcare Professional Liability

Germer Gertz, L.L.P.

Position Description:Germer PLLC is seeking an experienced full-time Legal Assistant for the firm&rsquo;s Houston office. This position is available due to the growth of the firm's civil rights and employment law litigation group. This position is responsible for providing assistance to several attorneys performing complex legal assistant tasks and working collaboratively with others in a team-oriented environment. Position offers competitive pay, parking, and benefits.Duties and Responsibilities:The Legal Assistant will provide a full range of administrative and litigation support including, but not limited to: document creation, preparation/revision of correspondence, administrative filings, court filings, electronic transcription, expense reimbursement processing, travel arrangements, and calendar maintenance.Requirements/Qualifications:<ul><li>Minimum of 2+ years of recent legal assistant experience in a mid- to large-size law firm.</li><li>Exceptional organizational skills, attention to detail, ability to prioritize, and multi-task.</li><li>Possess a strong work ethic and excellent interpersonal and communication skills.</li><li>Ability to work in a high-volume environment with minimal supervision.</li></ul>Salary: DOEJob Type: Full-timePay: $50,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Houston, TX 77019 (Required)</li></ul>Ability to Relocate:<ul><li>Houston, TX 77019: Relocate before starting work (Required)</li></ul>Work Location: Hybrid remote in Houston, TX 77019

Legal Assistant - Litigation

Donato Brown Pool & moehlmann

<div>Description:

ABOUT THE FIRM
Donato Brown Pool &amp; Moehlmann is a Texas-based insurance defense firm providing high-quality, efficient legal services to business and professional clients. We operate in a fast-paced litigation environment and are seeking experienced professionals who can contribute immediately at a high level.
POSITION SUMMARY
We are seeking a Senior Litigation Legal Secretary with significant experience in Texas insurance defense litigation. This individual will support multiple attorneys in a high-volume practice and must be capable of managing a busy docket with minimal supervision.
This is not an entry-level role. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced litigation environment.
________________________________________
Key Responsibilities<ul><li>
Manage and maintain high-volume litigation dockets for multiple attorneys</li><li>
Prepare, revise, and finalize pleadings, discovery, motions, and correspondence</li><li>
E-file documents in Texas state and federal courts</li><li>
Maintain and track deadlines in accordance with Texas Rules of Civil Procedure and local rules</li><li>
Coordinate depositions, mediations, hearings, and trial settings</li><li>
Assist with trial preparation, including exhibits, binders, and logistics</li><li>
Handle attorney calendaring, scheduling, and travel coordination</li><li>
Enter attorney time and assist with billing in compliance with client guidelines</li><li>
Communicate professionally with clients, opposing counsel, court personnel, and vendors</li><li>
Maintain organized electronic and physical case files</li><li>
Anticipate attorney needs and proactively manage workflow</li></ul>
________________________________________
What Success Looks Like in This Role<ul><li>
Attorneys rely on you to keep their cases organized and on track</li><li>
Deadlines are consistently met without reminders</li><li>
Filings are accurate, timely, and require minimal revision</li><li>
You operate independently and reduce administrative burden on attorneys</li><li>
You contribute to overall efficiency and workflow within the firm</li></ul>
Requirements:

Required Qualifications<ul><li>
Minimum 5+ years of litigation legal secretary experience in Texas</li><li>
Insurance defense experience strongly preferred</li><li>
Experience supporting multiple attorneys (3+ minimum)</li><li>
Proven ability to manage a high-volume docket independently</li><li>
Strong knowledge of Texas state and federal e-filing systems</li><li>
Proficiency in calendaring deadlines and procedural rules</li><li>
Experience with trial preparation</li><li>
Strong document production and proofreading skills</li></ul>
________________________________________
Preferred Qualifications<ul><li>
Experience working with insurance carriers and billing guidelines (UTBMS/LEDES)</li><li>
Familiarity with case management systems (e.g., Needles, ProLaw, Clio)</li><li>
Experience coordinating experts, depositions, and complex scheduling</li><li>
Prior trial &ldquo;war room&rdquo; support experience</li><li>
Experience with billing and time entry</li></ul>
________________________________________
Key Competencies<ul><li>
Ownership Mentality: Takes full responsibility for assigned attorneys and cases</li><li>
Proactive Execution: Anticipates needs rather than waiting for direction</li><li>
Attention to Detail: Maintains accuracy across filings, deadlines, and documentation</li><li>
Time Management: Effectively prioritizes competing demands in a fast-paced environment</li><li>
Communication: Professional and confident in all interactions</li><li>
Problem Solving: Identifies issues early and resolves them efficiently</li></ul></div>

Senior Litigation Legal Secretary

Explore 10+ Paralegal in Houston this April. Find roles across top companies and apply now to boost your career.