paralegal support services specialist

Kahana & Feld LLP

<div>The Paralegal Support Services Specialist will provide support across multiple practice groups within the firm. In addition to performing standard paralegal duties, this role is responsible for paralegal triage, covering planned and unplanned absences (PTO, leave), assisting with trial and project overflow, and ensuring continuity of legal support across departments.
Duties and Responsibilities<ul><li>
Perform administrative duties, including scheduling appointments, hearings, and deadlines; organizing case files; and managing logistics.</li><li>
Draft, edit, and manage legal documents (e.g. pleadings, discovery, correspondence).</li><li>
Assist with legal research, cite-checking, and document review, as needed.</li><li>
Coordinate and track filings with state and federal courts and understand electronic filing processes for various courts.</li><li>
Manage case files and maintain document databases.</li><li>
Maintain a working knowledge of the code of civil procedure, civil code, local rules, and courtroom rules and procedures.</li><li>
Respond to urgent or last-minute requests that come into the Paralegal Triage email, for paralegal assistance across practice groups.</li><li>
Prioritize and allocate time effectively to handle simultaneous demands from different practice groups.</li><li>
Provide seamless coverage for paralegals on vacation, medical leave, or other absences.</li><li>
Step into active cases and projects with minimal transition time.</li><li>
Ensure continuity of client service and adherence to deadlines during coverage periods.</li><li>
Assess and communicate workload issues and capacity to the Paralegal Manager</li><li>
When required, assist with trial preparation and logistics, including exhibit preparation, witness binders, and evidence tracking.</li><li>
Provide in-office or on-site trial support as needed.</li><li>
Support legal teams during high-demand phases of litigation or transactions.</li><li>
Fill temporary gaps in paralegal staffing due to turnover or staffing transitions.</li><li>
Rotate across practice areas as needed to meet business demands.</li><li>
Work closely with the Paralegal Manager to assess where support is most critically needed.</li><li>
Accurately document and bill for all billable and non-billable work and tasks according to billing procedures, ensuring that annual billable hour requirements are met.</li><li>
Attend paralegal meetings and other meetings as required.</li><li>
Perform other duties and projects as assigned.</li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree preferred, or equivalent experience working in a legal environment; JD degree is a plus.</li><li>
5+ years of paralegal experience in a law firm setting.</li><li>
Litigation and insurance defense experience preferred.</li><li>
Prior experience in multiple practice areas a strong plus.</li><li>
Demonstrated knowledge of and experience with all stages of litigation, including pre-trial, trial, and post-trial procedures.</li><li>
Ability to adapt quickly and work effectively across multiple teams and practice groups.</li><li>
Strong organizational, multitasking, and communication skills.</li><li>
Proficiency with legal software.</li><li>
Comfortable in fast-paced and high-pressure environments, especially around trial deadlines.</li></ul>
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Equal Opportunity Employer
Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Type
Full-Time, Non-Exempt
Supervisory Responsibilities
None
Work Location
In-Office. Hybrid after 90-days of employment
Work Schedule
8:30-5:30pm Monday-Friday. Occasional weeknights, weekends, and holidays, as needed to meet firm&rsquo;s needs.
Physical Requirements
Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodation.
Travel
5-10% domestic travel by car and by plane.</div>

Paralegal Support Services Specialist

Caitlin May Consulting

<div>
 
 Litigation Paralegal
 
 
 
 
 Location:
 
 Parsippany, New Jersey
 
 
 
 Job Summary
 
 
 
 The Litigation Paralegal is a seasoned legal professional responsible for supporting complex litigation matters from inception through resolution. This role requires strong drafting capabilities, deep familiarity with discovery processes, and the ability to independently manage case progression while collaborating effectively with attorneys and legal teams.
 
 
 The ideal candidate brings a strong defense-side litigation background, understands billing expectations, and can craft clear, detailed narratives supporting time entries. This position operates in a high-document, deadline-driven environment requiring precision, accountability, and proactive case management.
 
 
 
 As a Litigation Paralegal, you will be responsible for:
 
 
 
 
 Litigation Case Management
 
 
 
 <ul>
 <li>
 Proactively manage litigation matters, independently identifying and executing next steps throughout the case lifecycle.
 </li>
 <li>
 Support attorneys through all phases of litigation, including pleadings, discovery, motion practice, and trial preparation.
 </li>
 <li>
 Maintain and manage attorney calendars, deadlines, and critical case milestones.
 </li>
 <li>
 Handle high volumes of documentation with strong organizational accuracy.
 
 
 
 </li>
 </ul>
 
 Drafting &amp; Legal Documentation
 
 
 
 <ul>
 <li>
 Independently draft pleadings including complaints, motions, and discovery documents.
 </li>
 <li>
 Prepare and manage discovery requests and responses.
 </li>
 <li>
 Conduct background reviews and assist with case-related research as required.
 </li>
 <li>
 Ensure filings comply with court rules and procedural requirements.
 
 
 
 </li>
 </ul>
 
 Billing &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Accurately record billable time and craft detailed narratives to support work performed.
 </li>
 <li>
 Demonstrate clear understanding of defense-side billing expectations and documentation standards.
 </li>
 <li>
 Utilize Microsoft Office Suite to support case documentation, reporting, and file management.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 5+ years of litigation paralegal experience within legal services.
 </li>
 <li>
 Proven experience handling discovery requests and background reviews.
 </li>
 <li>
 Experience working within the U.S. legal system, specifically New Jersey or a similar jurisdiction, with knowledge of local litigation procedures
 </li>
 <li>
 Ability to independently draft complaints, motions, and discovery documents.
 </li>
 <li>
 Strong billing experience with the ability to craft narrative support for time entries.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently while collaborating effectively within a legal team environment.
 
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Personal injury experience aligned with defense-side billing expectations.
 
 
 
 </li>
 </ul>
 
 Position Impact
 
 
 
 The Litigation Paralegal plays a critical role in ensuring litigation matters are managed efficiently, accurately, and strategically. By independently driving case progress, supporting drafting efforts, and maintaining compliant billing documentation, this role enables attorneys to focus on higher-level legal strategy while maintaining operational excellence.
</div>

Paralegal

Search 10000+ Paralegal support services specialist jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 paralegal support services specialist jobs Near Me

Paralegal Support Services Specialist

Paralegal Support Services Specialist

Paralegal Support Services Specialist

Paralegal Support Services Specialist

Paralegal Support Services Specialist

Paralegal Support Services Specialist

Paralegal