part time administrative assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Robert Half

<div>
 We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Boston, Massachusetts. In this long-term contract role, you will play a key part in ensuring the smooth operation of administrative tasks and office functions. This position is ideal for someone who thrives in a dynamic environment and enjoys providing excellent support to both staff and clients.
 
 
 Responsibilities:
 
 &bull; Manage and organize daily administrative tasks to ensure efficient office operations.
 
 &bull; Answer incoming calls professionally and direct inquiries to the appropriate departments.
 
 &bull; Perform accurate data entry to maintain detailed and up-to-date records.
 
 &bull; Coordinate and support receptionist duties, including welcoming visitors and managing appointments.
 
 &bull; Assist in preparing reports, correspondence, and other office documents.
 
 &bull; Maintain and organize office supplies and equipment to ensure availability for staff.
 
 &bull; Collaborate with team members to streamline administrative processes and improve workflow.
 
 &bull; Handle confidential information with discretion and professionalism.
 
 &bull; Support scheduling and calendar management for meetings and events.
 
 &bull; Address ad hoc administrative needs as they arise.
 
 &bull; Proven experience in administrative assistance or a similar role.
 
 &bull; Strong skills in answering and managing inbound calls effectively.
 
 &bull; Proficiency in data entry with attention to detail and accuracy.
 
 &bull; Familiarity with reception duties, including greeting visitors and managing appointments.
 
 &bull; Excellent organizational and multitasking capabilities.
 
 &bull; Ability to handle sensitive information with confidentiality.
 
 &bull; Strong communication skills, both written and verbal.
 
 &bull; Proficiency in Microsoft Office Suite and other relevant software.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Dr. Vaccaro Counseling

Job Overview Dr. Vaccaro Counseling Group is a growing boutique private mental health practice. We are seeking a dynamic and detail-oriented Part Time Administrative Assistant to join our team! This energized role offers the opportunity to support daily office operations, coordinate projects and social media marketing, engage in local marketing and provide exceptional administrative support. Ideal candidates will demonstrate excellent organizational skills, operate well independently, display great communication skills and possess a positive attitude toward all clients and professionals. This position is perfect for individuals looking to contribute to a growing workplace while honing their administrative expertise and gaining valuable experience.*This role provides flexible hours suited for a part-time schedule and has the ability to grow to full time Practice Coordinator in the future.DutiesClient Scheduling &amp; Communication<ul><li>Responding to client emails, questions, and scheduling requests while managing clinical calendars</li><li>Conducting brief intake screenings and assisting with new client bookings</li><li>Supporting coordination with schools, physicians, and other professionals as dictated by clinicians</li><li>Ensuring all communication upholds confidentiality and maintains supportive, compassionate practice values</li></ul>Administrative &amp; Practice Management<ul><li>Uploading intake paperwork, releases, consents, and evaluation documents into the EHR</li><li>Preparing documents for evaluations and supporting testing workflows</li><li>Organizing shared-drive folders, templates, psychosocial forms, and testing materials</li><li>Handling incoming calls and voicemails and routing messages appropriately</li><li>Ensuring efficient, HIPAA-compliant administrative operations</li></ul>Billing &amp; Insurance Support<ul><li>Following up on declined or failed payments</li><li>Assisting clients with basic billing questions</li><li>Verifying benefits and sending superbills when needed</li><li>Supporting clinicians with payment discrepancy resolution</li></ul>Marketing &amp; Growth Support<ul><li>Brainstorming and drafting simple newsletters or social media posts</li><li>Assisting with communication to community partners including pediatricians, schools, and psychiatry offices</li><li>Building and distributing marketing materials regarding services and groups</li><li>Planning marketing lunches, networking tours, or practice outreach events</li></ul>Required Skills &amp; Qualifications<ul><li>Prior administrative experience (mental health or healthcare strongly preferred)</li><li>Exceptional communication, warmth, and customer service skills</li><li>High comfort with confidentiality and HIPAA requirements</li><li>Excellent time management, organization, and follow-through</li><li>Ability to self-manage, multitask, and maintain accuracy with details</li><li>EHR experience preferred (SimplePractice, , etc.)</li><li>Comfort with professional writing for emails, basic marketing content, and community correspondence</li><li>Marketing creativity</li></ul>Pay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Paid training</li><li>Professional development assistance</li><li>Work from home</li></ul>Work Location: Hybrid remote in Rockwall, TX 75087

Part Time Administrative Assistant

GBA Companies

<div>Job: Administrative Assistant 2 (Part-Time)
Location: Broomfield, CO
Scope of Responsibility:
Provides administrative support to A/E staff within GBA with limited supervision. Works across multiple markets to coordinate a wide variety of administrative and operational tasks. Demonstrates strong organization, accuracy, and initiative while supporting efficient team operations. A positive, customer-focused attitude and collaborative &ldquo;can-do&rdquo; approach are essential to maintaining GBA&rsquo;s productive and professional work environment.
Supervisory Responsibilities:
<ul><li>None</li></ul>
What You'll Do:
<ul><li>Provide administrative support under moderate direction from project managers, department leaders, and principals.</li>
<li>Work with other administrative staff throughout A/E to coordinate and accomplish duties in a timely manner.</li>
<li>Perform various office management tasks including, but not limited to: Receptionist, coordinate with building management and Maintenance, oversee office supplies, oversee kitchenette supplies, ensure office equipment is maintained (printer/copier, plotter, AED, First Aid), maintain office tidiness</li>
<li>Perform various operation tasks including, but not limited to: Scheduling meetings, arranging lunches, assisting staff with registrations, travel arrangements, expense reports, planning office events and providing office event support, conference room IT support</li>
<li>Perform various project and client related tasks including but not limited to: Assisting staff with administration of CRM data, keeping client and employee information current, assisting Marketing and proposal personnel with qualifications, submittals, and proposals.</li>
<li>Serve as a remote backup to other receptionist and other administrative positions.</li>
<li>Run errands for business purposes.</li>
<li>Complete expense reports for company expenses in a timely manner.</li>
<li>Coordinate with HR regarding gifts and flowers for birthdays and funerals.</li>
<li>Assist with on-boarding new employees and interns.</li>
<li>Organize and assist the planning and/or payment for internal and external events.</li>
<li>Other duties as assigned</li>
</ul>
What You'll Bring:
<ul><li>High school diploma or equivalent AND 2+ years of relevant experience OR equivalent level of education and experience.</li>
<li>Notary Public credential preferred.</li>
</ul>
Technical Skills &amp; Abilities:
<ul><li>Ability to coordinate complex calendars and manage correspondence for multiple team members or leaders.</li>
<li>Ability to handle sensitive information with discretion and tact while representing the department and leadership professionally.</li>
<li>Advanced proficiency with Microsoft Office to create reports, presentations, etc. with accuracy and visual clarity.</li>
<li>Ability to prioritize multiple assignments, stay organized, and meet deadlines in a fast-paced environment.</li>
<li>Strong verbal and written communication skills to support clear and professional interactions.</li>
<li>Ability to schedule, coordinate, and troubleshoot virtual and in-person meetings using a variety of platforms and tools.</li>
<li>Ability to coordinate travel logistics and prepare itineraries using travel management tools.</li>
</ul>
Physical Requirements &amp; Work Environment:
<ul><li>Ability to work on computer for extended periods of time.</li>
<li>Ability to sit and/or stand for extended periods of time.</li>
</ul>
Travel:
<ul><li>Ability to travel for occasional day trips or overnight travel for training, conferences, project site &amp; field visits (5-10% max).</li>
<li>Must maintain a valid driver&rsquo;s license and an insurable driving record under the company&rsquo;s insurance carrier requirements to operate or rent vehicles for business purposes.</li>
</ul>
Compensation:
Pay: $20-$35/hr based on experience level
Join Our Team
If you&rsquo;re a motivated administrative assistant professional who takes pride in delivering safe, high-quality work, we&rsquo;d love to hear from you.
Apply today and build your future with GBA.
At GBA, we are an Equal Employment Opportunity Employer promoting diversity in our workforce by including all individuals regardless of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender identity, gender expression, disability, veteran status, pregnancy status, or any other status protected by law.</div>

Part Time Administrative Assistant 2

All Shore Plumbing and Heating

Job Summary We are seeking a part time dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your office management, marketing, and social media skills while contributing to a vibrant workplace culture.Responsibilities<ul><li>Managing phone systems with excellent phone etiquette.</li><li>Handle incoming calls, direct inquiries, and provide outstanding customer service support across various channels.</li><li>Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools.</li><li>Perform data entry, maintain filing systems, and ensure accurate record-keeping through meticulous proofreading and organizational skills.</li><li>Assist with bookkeeping tasks using QuickBooks or similar software, including invoicing, expense tracking, and basic financial record management.</li><li>Support office management duties such as supply inventory, filing, photocopying, and maintaining a clean, organized workspace.</li><li>Provide personal assistant support when needed, including calendar management and task prioritization for team members.</li><li>Post and manage social media</li></ul>Requirements<ul><li>Proven experience in office administration or clerical roles with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent computer literacy with the ability to learn new software quickly.</li><li>Strong typing skills coupled with meticulous proofreading abilities to ensure error-free documents.</li><li>Experience handling multi-line phone systems and demonstrating professional phone etiquette.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience in customer service or customer support roles that emphasize communication skills.</li><li>Knowledge of office management procedures including filing systems, data entry, and basic bookkeeping using QuickBooks or similar tools.</li><li>Ability to manage time efficiently in a fast-paced environment while maintaining attention to detail. Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your energy, organization skills, and dedication will help us create a seamless office experience for everyone we serve.</li><li>Any social media business, analytics, or growth experience a plus</li></ul>Job Type: Full-timePay: $18.00 - $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Tinton Falls, NJ 07724

Part time Administrative Assistant

DoodyCalls Pet Waste Management

<div>
 
 DoodyCalls - Morris Plains, NJ
 
 
 
 
 Pay:
 
 $18.00/hour
 
 
 
 Hours:
 
 25 hours/week | Monday-Friday | Approx. 11:00 AM - 4:00 PM
 
 
 
 Location:
 
 On-site (Morris Plains, NJ)
 
 
 
 Job Type:
 
 Part-time
 
 
 
 
 Job Summary:
 
 
 
 
 DoodyCalls of Morris NJ is seeking a detail-oriented and organized
 
 Administrative Assistant
 
 to join our team. This key position supports daily operations by managing administrative tasks that help our office run efficiently. The ideal candidate is dependable, proactive, and comfortable multitasking in a fast-paced environment.
 
 
 This role begins with on-site training in Morris Plains. After a few months, the position will transition to one day of remote work per week, with the remaining days in person.
 
 
 
 Requirements
 
 
 
 
 
 Requirements:
 
 
 
 
 <ul>
 <li>
 2+ years of customer service experience (required)
 </li>
 <li>
 Excellent communication and proofreading skills
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
 </li>
 <li>
 Strong multitasking, organization, and time management abilities
 </li>
 <li>
 Must be able to maintain confidentiality and professionalism
 </li>
 <li>
 Reliable transportation to Morris Plains for in-person training and work
 </li>
 <li>
 Ability to work in a quiet, distraction-free environment when working remotely
 </li>
 <li>
 Comfortable interacting with dogs occasionally
 
 
 </li>
 </ul>
 
 
 Preferred Qualifications:
 
 
 
 
 <ul>
 <li>
 QuickBooks Desktop
 </li>
 <li>
 Experience with CRM systems, Routing Systems (Geotab and Optimiroute)
 </li>
 <li>
 Work in fast pace environment
 </li>
 <li>
 Multi-tasker
 </li>
 <li>
 Associate's Degree or higher
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 
 Schedule &amp; Benefits:
 
 
 
 
 <ul>
 <li>
 Monday-Friday (No nights or weekends)
 </li>
 <li>
 4-6 hours per day (25 hours/week)
 </li>
 <li>
 Pay: $18.00 per hour
 </li>
 <li>
 Aflac Supplemental Insurance Available
 </li>
 <li>
 Accumulated NJ Sick Time (as per NJ State Law)
 </li>
 <li>
 Time off available upon request (no PTO or health benefits)
 </li>
 </ul>
</div>

Greenville Federal

The Administrative Assistant provides part-time support to executive leadership, ensuring smooth daily operations and effective coordination across the organization. This role is primarily focused on executive and administrative support, with additional involvement in key business functions such as Human Resources and marketing.The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and professionalism.Key ResponsibilitiesExecutive &amp; Board Support<ul><li>Provide direct administrative support to the President and senior leadership.</li><li>Manage executive calendars, schedule meetings, and coordinate priorities.</li><li>Serve as a primary point of contact between leadership and internal/external stakeholders.</li><li>Prepare and edit reports, presentations, and correspondence with a high level of accuracy.</li><li>Coordinate Board and committee meetings, including preparation and distribution of materials.</li><li>Attend Board meetings and record/transcribe meeting minutes.</li><li>Organize and publish Board materials in advance of meetings.</li><li>Assist with bank policy updates and stockholder relations.</li><li>Screen and prioritize calls, emails, and other communications on behalf of leadership.</li></ul>Administrative &amp; Office Support<ul><li>Provide general administrative support across the organization.</li><li>Maintain organized electronic and physical files, records, and documentation, including organizing cabinets and filing systems.</li><li>Coordinate meetings, prepare agendas, and support internal activities.</li><li>Serve as a point of contact for routine inquiries.</li><li>Identify and implement improvements to administrative processes and workflows.</li><li>Provide backup support for other administrative functions as needed.</li></ul>Human Resources &amp; Communications Support<ul><li>Provide backup support for select HR tasks, such as payroll processing or time-off tracking, during absences of the primary HR lead.</li><li>Partner with HR to support the implementation and optimization of HR systems (i.e. Paycor services), to streamline key functions, improve administrative processes, and document new workflows.</li><li>Oversee recruiting, onboarding, and offboarding processes, including job postings, candidate tracking, interview coordination, and employee file management, providing support as needed.</li><li>Handle sensitive and confidential information with discretion and in compliance with company policies and applicable regulations.</li><li>Assist with marketing and communication efforts, including content updates, promotional materials, campaigns, and event support.</li><li>Help maintain consistent internal and external messaging, coordinating marketing documentation and schedules as needed.</li></ul>Operations &amp; Special Projects<ul><li>Maintain executive office records and ensure accessibility of key information.</li><li>Coordinate travel arrangements and itineraries for leadership as needed.</li><li>Support special projects and initiatives led by executive leadership.</li><li>Contribute to organizational initiatives that improve efficiency and support business goals.</li></ul>Key Qualifications<ul><li>Prior experience in administrative or executive support roles preferred.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to manage multiple priorities and meet deadlines.</li><li>High level of discretion and ability to handle confidential information.</li><li>Proficiency in Microsoft Word, Excel, and Outlook; experience with office and HR systems preferred.</li><li>Strong written and verbal communication skills.</li><li>Ability to work independently, exercise sound judgment, and adapt to changing priorities.</li><li>Strong problem-solving skills and a proactive approach to improving administrative workflows.</li><li>Ability to collaborate effectively across departments and support team objectives.</li></ul>Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: In person

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