part time administrative assistant

Vine & Branches Child Development Center

Part-Time Administrative Assistant Job DescriptionThe Part-Time Administrative Assistant works in conjunction with the Lead Administrator and Marketing/Communications Manager to ensure steady organizational operations. This position is often the face of Vine &amp; Branches to regular attendees, members, ministry teams, and vendors. As such, excellent interpersonal and communication skills are critical to this job's success. Very strong organizational skills are a must, in the face of significant workload that includes frequent interruptions, regular follow ups, and regular deadlines. The Administrative Assistant must enjoy working with people and be sensitive to their needs while at the same time setting boundaries so that the assigned tasks can be completed. Finally, because this position supports the Pastoral Team, the Administrative Assistant must be prepared to complete other duties (not listed below) as assigned by the Pastoral Team.Administrative Duties:&middot; Meets weekly with Pastoral Team and Lead Administrator and Marketing/Communications Manager to discuss responsibilities, acting as hands and feet of the remote Lead Administrator and Marketing/Communications Manager&middot; Assists Pastoral Team and Altar Guild with coordination of baptisms, confirmation celebrations, and memorial services&middot; Orders office supplies and prints materials for Bible Studies, Confirmation Classes, Sunday Spark and other programs as necessary&middot; Receives, sorts and re-direct emails, post mail, telephone calls and other deliveries to the appropriate persons&middot; Supports Lead Administrator and Marketing/Communications Managerin obtaining content for marketing and social media accounts when needed&middot; Supports Lead Administrator and Marketing/Communications Managerby printing and folding weekly Grapevine, special church bulletins, or other marketing materials as delegated&middot; Acts as the first point of contact for church visitors who visit the building on weekdays&middot; May occasionally be asked to monitor the Childcare front desk during staff shortages or busy times&middot; Coordinates with Lead Administrator and Marketing/Communications Manager to ensure church database/directory, mailing list and email list and member rolls are kept up-to-date&middot; Oversees and schedules special cleaning activities around various events including weddings, receptions, funerals, Sunday activities, etc&middot; Distributes event flyers and information to local businesses and digital advertising sites as assigned by Lead Administrator and Marketing/Communications ManagerProperties Management Duties:&middot; In conjunction with Properties Chair, keeps track of and follows up with maintenance activities and landscaping for the facility and contacts the appropriate vendor to arrange unplanned repairs and routine maintenance as required, ensuring vendor log in sheet is maintained in church office&middot; In conjunction with Lead Administrator and Marketing/Communications Manager, manages facility signage and maintains accuracy of narthex information table&middot; In conjunction with Lead Administrator and Marketing/Communications Manager, keeps log of keys and access fobs and manages distribution and return. Ensures proper automation is set for various building access needs&middot; Coordinates with Assistant Childcare Director on facility supplies and paper products and orders as necessary&middot; Meets food service vendor and puts away food delivery when Kitchen Manager is unavailable to do so&middot; Monthly checks facility amenities, ensuring proper function of restroom soap dispensers, towel dispensers, and sinks&middot; Routinely inspects and cleans church-based facility appliances (refrigerators, freezers, etc) to ensure working order and coordinates repairs if necessary&middot; General facility tidying and plant careKey Job Skills:&middot; Must be good with people, presenting a positive attitude, and providing a pleasant personable disposition toward members and those seeking the church&middot; Must have good verbal and typing skills, with a knowledge of word processing, Microsoft Office, Excel, Word, PowerPoint and content creation software&middot; Must be prepared to be the first point of contact for those seeking spiritual care or assistance from Vine &amp; Branches and for scheduled Safe Harbor counseling appointments, handling sensitive and confidential information in a responsible manner&middot; Must have an active relationship with Jesus, a basic understanding of the Christian faith, and be able to articulate the Christian faith to othersKey Challenges:&middot; Managing time effectively while trying to serve many internal stakeholders including the Pastoral Team, ministry teams, Board of Servant Leaders, and the congregation at large&middot; Being a calm, comforting, and helpful resource to those looking for pastoral care or assistanceRegular Work Hours:&middot; The Part-Time Administrative Assistant position is a part-time position with regular hours Monday to Friday 9am-2pm&middot; During work hours, the Part-Time Administrative Assistant should be in the church office as much as possible, unless specifically asked by the Childcare Admin Staff to cover the front desk&middot; The Part-Time Administrative Assistant will be an hourly employee and the hourly rate is $18 per hourJob Type: Part-timePay: $18.00 per hourExperience:<ul><li>Reception/Organizational: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Aldie, VA 20105 (Required)</li></ul>Work Location: In person

Part-Time Administrative Assistant

Phenix Label

<div><h3 class="jobSectionHeader">Part-Time Administrative Assistant</h3>
Location: Olathe, KS 
Department: Administration / Finance 
Reports To: Leadership Team 
FLSA Status: Non-Exempt 
Schedule: Part-Time (Monday&ndash;Friday, approximately 20&ndash;25 hours per week; flexible schedule with options for school hours)<h3 class="jobSectionHeader">
Position Overview</h3>
Phenix Label Company is seeking a detail-oriented and organized Part-Time Administrative Assistant to support daily administrative and accounting operations. This role is ideal for someone looking for a consistent, weekday schedule with flexibility&mdash;especially those seeking hours that align with school schedules.
This position plays a key role in maintaining accurate financial records, supporting administrative processes, and ensuring day-to-day operations run smoothly.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Process daily billing, accounts receivable, and accounts payable transactions, including credit applications</li><li>
Maintain accurate filing systems for job tickets, invoices, and related documentation</li><li>
Provide administrative support, including sorting paperwork and transcribing information</li><li>
Assemble product sample packets and assist with direct mail campaigns</li><li>
Order, track, and maintain office and operational supplies</li><li>
Support general administrative and accounting functions as needed</li></ul><h3 class="jobSectionHeader">
Qualifications &amp; Experience</h3><ul><li>
High school diploma or GED required</li><li>
Previous administrative, customer service, or accounting experience preferred</li><li>
Basic accounting knowledge strongly preferred</li><li>
Strong attention to detail and organizational skills</li><li>
Ability to work independently and manage time effectively in a part-time schedule</li><li>
Ability to handle multiple tasks and shifting priorities</li><li>
Strong interpersonal and communication skills</li><li>
Proficiency in basic computer applications (e.g., Microsoft Office or similar systems)</li><li>
Professional, courteous, and team-oriented mindset</li><li>
Alignment with Phenix Label Company&rsquo;s mission, core values, and non-negotiables</li><li>
Willingness to support 5S initiatives</li></ul><h3 class="jobSectionHeader">
Physical Requirements</h3><ul><li>
Primarily sedentary work with frequent sitting, talking, and computer use</li><li>
Occasional standing, walking, stooping, and bending</li><li>
Ability to lift and/or move up to 15 pounds</li><li>
Visual abilities including close vision, distance vision, and focus adjustment</li></ul><h3 class="jobSectionHeader">
Work Environment</h3>
This position is onsite at our facility in Olathe, Kansas. The role operates in a temperature-controlled office environment with occasional exposure to the adjacent manufacturing floor, including noise and lighting variations.<h3 class="jobSectionHeader">
Why Phenix Label Company?</h3>
At Phenix Label Company, we believe our people are the foundation of our success. We are committed to creating an environment where employees feel valued, supported, and empowered to grow.
We offer a team-oriented workplace where contributions are recognized, communication is open, and employees have the opportunity to make a meaningful impact. With a consistent Monday&ndash;Friday schedule and flexibility for school hours, this role is designed to support both professional contribution and work-life balance.<h3 class="jobSectionHeader">
This Role is a Great Fit For Individuals Seeking:</h3><ul><li>
A consistent Monday&ndash;Friday schedule</li><li>
Hours that align with school schedules</li><li>
A part-time role with meaningful, hands-on responsibilities</li><li>
A collaborative and stable work environment</li></ul><h3 class="jobSectionHeader">
Equal Opportunity Employer</h3>
Phenix Label Company is proud to be an Equal Opportunity Employer. We are committed to fostering an inclusive workplace that values diversity and provides equal employment opportunities for all employees and applicants.</div>

Part Time Administrative Assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

All Shore Plumbing and Heating

Job Summary We are seeking a part time dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your office management, marketing, and social media skills while contributing to a vibrant workplace culture.Responsibilities<ul><li>Managing phone systems with excellent phone etiquette.</li><li>Handle incoming calls, direct inquiries, and provide outstanding customer service support across various channels.</li><li>Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools.</li><li>Perform data entry, maintain filing systems, and ensure accurate record-keeping through meticulous proofreading and organizational skills.</li><li>Assist with bookkeeping tasks using QuickBooks or similar software, including invoicing, expense tracking, and basic financial record management.</li><li>Support office management duties such as supply inventory, filing, photocopying, and maintaining a clean, organized workspace.</li><li>Provide personal assistant support when needed, including calendar management and task prioritization for team members.</li><li>Post and manage social media</li></ul>Requirements<ul><li>Proven experience in office administration or clerical roles with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent computer literacy with the ability to learn new software quickly.</li><li>Strong typing skills coupled with meticulous proofreading abilities to ensure error-free documents.</li><li>Experience handling multi-line phone systems and demonstrating professional phone etiquette.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience in customer service or customer support roles that emphasize communication skills.</li><li>Knowledge of office management procedures including filing systems, data entry, and basic bookkeeping using QuickBooks or similar tools.</li><li>Ability to manage time efficiently in a fast-paced environment while maintaining attention to detail. Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your energy, organization skills, and dedication will help us create a seamless office experience for everyone we serve.</li><li>Any social media business, analytics, or growth experience a plus</li></ul>Job Type: Full-timePay: $18.00 - $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Tinton Falls, NJ 07724

Part time Administrative Assistant

Association Technologies, Inc.

<div><ul><li>Do you have strong administrative and organizational skills?</li><li>
Are you eager to grow your knowledge but lack support from your current employer?</li><li>
Do you thrive in a collaborative team-focused environment?</li></ul>
If you answered yes, this could be the perfect opportunity for you!
AT, Association Technologies, is seeking a Part-Time Administrative Assistant (approximately 24-30 hours per week) to join our team. As part of an IT Managed Service Provider (MSP), you'll be exposed to a wide range of technologies, industries, and customer needs. If you're energized by solving problems, delivering meaningful solutions, and supporting a team that values collaboration and growth, we'd love to get to know you.
Who are we?
Located just West of Chicago, Association Technologies specializes in providing comprehensive information and technology services and support to nonprofit organizations. Approaching our 30th anniversary along with 200+ years of combined association technology experience means that we understand the complex and changing world of non-profit technology management. To learn more about us please visit: https://www.assctech.com/
What is the Opportunity?
You would be providing general office support to customers and the team in a variety of areas as follows:<ul><li>
Assist with monthly billing activities and the Accounts Receivable process</li><li>
Coordinate with consulting staff to monitor and track support requests</li><li>
Support the ordering and shipping of hardware and software for both the company and clients</li><li>
Assist with clients onboarding, including new users, clients, and equipment</li><li>
Update the company website and social media channels with news items and other articles</li><li>
Collaborate with the sales and management teams on marketing initiatives
</li><li>Plan and organize company events
</li><li>Send communications to clients</li><li>
Other duties as assigned</li></ul>
What's in it for me?<ul><li>
Hourly pay range $21.00 - $27.00 depending on experience.</li><li>
Monthly Medical Insurance paid bonus (prorated based on schedule)</li><li>
Vacation 12-day accrual first year; after five years 18-day accrual as well as paid sick days (prorated based on schedule)</li><li>
Holiday Pay (prorated based on schedule)</li><li>
401k with company match up to 4% (after 1,000 hours worked)</li><li>
Business Casual Dress</li><li>
Hybrid work arrangement (75% in office 25% remote)</li><li>
On the job training, technology and professional development support</li></ul>
What qualifications and abilities are needed?
<ul><li>High-School Diploma or equivalent</li><li>
Two plus years' experience in an administrative support role</li><li>
Proficiency with Microsoft office</li><li>
Experience working with CRM systems</li><li>
Positive, can-do attitude</li><li>
Desire to learn and grow professionally</li><li>
Effective communication skills to interact with customers and staff</li></ul>
Nice to Have Skills<ul><li>
Experience with ConnectWise PSA (Professional Services Automation) System</li></ul>
For consideration, please submit a cover letter and resume by clicking on the apply button. 
Association Technologies is an Equal Opportunity Employer
Key Words: Administrative Support, Administrative Support Specialist, Secretary, Office Coordinator, Office Services, Clerical, Support, Office Administrator, Receptionist</div>

Planet Swim

Position: Part Time (28 hrs/wk)Compensation: $30,500/yrHours:Monday-Friday: 8:00 am - 1:00 pmAlternating Saturdays: 8:00 am - 2:00 pmJob Description:Planet Swim &amp; Tennis Club is looking for an Administrative Assistant. This position requires an individual that has an experience in customer service and has strong communication skills as answering phone calls and direct contact with customers occurs on daily basis. We're looking for someone with strong computer skills that is organized and pays close attention to detail while working in a fast pace environment.Main responsibilities:<ul><li>Appropriate knowledge of Planet Swim &amp; Tennis Club&rsquo;s programs, policies, schedules, and fees</li><li>Efficient and detailed correspondence with customers via email or phone, uses effective communication and excellent customer service skills</li><li>Proficient knowledge of Planet Swim &amp; Tennis Club&rsquo;s scheduling and class management softwares</li><li>Help create and post flyers; informational signs and displays</li><li>Help with any Pro Shop purchases</li><li>Keep the Front Desk &amp; Lobby area clean and well organized</li><li>Basic opening &amp; closures of the facility</li></ul>Job Type: Full-timePay: $30,500.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 4 years (Preferred)</li></ul>Ability to Commute:<ul><li>Ponte Vedra, FL 32081 (Required)</li></ul>Work Location: In person

Part-time Administrative Assistant

Baird & Warner Real Estate

<div>About Baird &amp; Warner Real Estate
Behind every great company is a culture created by the professionals who work there. It&rsquo;s what has earned Baird &amp; Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we&rsquo;ve stayed true to the belief that when you give people the support they need, amazing things happen. That&rsquo;s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose &mdash; making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary:
Our front desk staff are the heart of our business operations, and the directors of first impressions with our internal and external customers. In this role, you will be a part of a integral team of professionals that are responsible for many of the daily tasks that keep our great organization at optimal efficiency.
We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Lincoln Square (4553 N Lincoln Ave, Chicago IL 60625) and Edison Park (7280 W Devon Ave, Chicago IL 60631) offices.
The ideal candidate must be customer focused and detail oriented, computer savvy, an excellent communicator, and highly professional. The role of Front Desk Administrative Assistant reports directly to our Chief of Staff. In addition to the skills described below, we are looking for individuals with high energy and enthusiasm, bright ideas to grow professionally, and a propensity to work diligently in a dynamic industry. Real estate experience is not required, but definitely a bonus! If you come with the drive and passion to succeed, we can help coach you towards success.
This is a part-time, on-site position with expected hours Thursday-Sunday 9am-5pm (not a remote position). Must have reliable transportation to be able to support both offices.
Essential Duties &amp; Responsibilities:<ul><li>
Greet visitors, answer incoming calls, and route questions to appropriate departments.</li><li>
Manage front desk location&rsquo;s email inbox, triaging questions and supporting our internal and external customers.</li><li>
Schedule meetings and prepare conference rooms accordingly.</li><li>
Create and manage all aspects of MLS listings, and manage related documents needed for compliance on behalf of agents.</li><li>
Oversee mail and package fulfillment, both incoming and outgoing.</li><li>
Confidently and securely open and close office as shift requires, following detailed procedures and instructions.</li><li>
Perform administrative duties as needed, such as ordering, maintaining, and restocking of office supplies and inventory.</li><li>
Process photos for agents on both the MLS and in creating brochures.</li><li>
Work collaboratively with the Marketing team on signage orders, billing, and data collection to streamline work across offices.</li><li>
Work with accounts receivable on issuing receipts for both agents and clients, processing check payments, and facilitating customer satisfaction.</li></ul>
Requirements:<ul><li>
Real estate knowledge is a plus</li><li>
Strong written and verbal communication skills</li><li>
Positive attitude and professionalism</li><li>
Ability to multi-task &amp; prioritize</li><li>
Strong computer skills - including Google platform and Microsoft Office</li><li>
Motivated, self-starter who can work independently and as part of a team</li><li>
Excellent organizational skills and attention to detail</li><li>
Adaptability and flexibility are key factors for someone to succeed in this role</li><li>
Desire to grow in your position and accept new responsibilities</li><li>
Professional appearance</li><li>
Proactive</li></ul>
Skills &amp; Experience:<ul><li>
High school diploma or equivalent required.</li><li>
Previous real estate experience preferred.</li><li>
Administrative assistant experience preferred.</li></ul>
Salary Range
$18 - $22 per hour</div>

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