part time executive assistant

MSP Advisor

<div>
 
 
 Location:
 
 Remote (U.S.-based candidates only)
 
 
 
 
 
 
 Hours: 10&ndash;15 hours per week (flexible schedule with daily c
 
 heck-in)
 
 
 
 
 
 About MSP Advisor
 
 
 
 
 
 
 MSP Advisor helps IT Managed Service Providers (MSPs) around the world grow more efficiently by aligning sales execution with operational performance. We work with MSPs to streamline processes, improve key metrics, and build scalable systems that drive profitability.
 
 
 
 
 
 With deep expertise in KPIs, RMM, and PSA platforms, we help identify bottlenecks, optimize operations, and support sustainable growth. From smaller firms to larger regional providers, our focus is simple: help MSPs run better businesses and deliver exceptional service to their customers.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 We are seeking a highly organized, detail-oriented Executive Assistant to support a CEO with operations, event coordination, and follow-through. This is a flexible, part-time role ideal for someone with prior professional experience who is looking to re-engage in meaningful work with autonomy.
 
 
 
 
 
 This role is execution-focused and requires someone who can take ownership of tasks, stay organized, and ensure things get done.
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 
 
 Inbox &amp; Issue Management (AI-Assisted)
 
 
 
 
 
 
 * Review AI-filtered inbox daily (tools like Fyxer)
 
 
 * Identify items requiring action and ensure they are handled
 
 
 * Respond to logistical requests (availability, scheduling, coordination)
 
 
 * Route or delegate items to appropriate team members
 
 
 * Track important threads to ensure follow-through
 
 
 * Escalate higher-level or sensitive issues when needed
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Task &amp; Accountability Management
 
 
 
 
 
 
 * Review AI-generated meeting notes and extract action items
 
 
 * Organize and track CEO to-dos and priorities
 
 
 * Ensure tasks are completed through consistent follow-up
 
 
 * Maintain visibility on outstanding items and deadlines
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Event &amp; Peer Group Coordination (Primary Focus)
 
 
 
 
 
 
 * Plan and coordinate peer group events and activities
 
 
 * Manage hotel room blocks and event logistics
 
 
 * Coordinate schedules, attendee communication, and details
 
 
 * Handle peer group billing and related administrative tasks
 
 
 * Ensure events are well-organized and executed smoothly
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Coordination &amp; Support
 
 
 
 
 
 
 * Ensure recurring meetings are scheduled and maintained
 
 
 * Communicate with clients to collect required data and information
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 * Strong organizational and time-management skills
 
 
 * High attention to detail
 
 
 * Proactive and comfortable taking ownership of tasks
 
 
 * Able to work independently with minimal oversight
 
 
 * Strong judgment in handling and routing requests
 
 
 * Customer-service oriented in client interactions
 
 
 * Comfortable with heavy computer use and modern tools
 
 
 * Experience using AI tools to improve efficiency is a plus
 
 
 
 
 
 Nice to have:
 
 
 
 
 
 * Familiarity with MSPs (Managed Service Providers) or IT service providers
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Work Structure
 
 
 
 
 
 
 * 10&ndash;15 hours per week
 
 
 * Flexible schedule; you set your hours
 
 
 * Must check in daily and be responsive during U.S. business hours
 
 
 * Fully remote (U.S.-based candidates only)
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Who This Role Is Ideal For
 
 
 
 
 
 
 * A self-starter who takes ownership and follows through
 
 
 * Highly organized and detail-oriented
 
 
 * Comfortable working independently in a flexible, part-time role
 
 
 * Enjoys coordinating events and managing logistics
 
 
 * Responsive and reliable during the workday
 
 
 * A professional looking for flexible work with meaningful responsibility
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 Compensation
 
 
 
 
 
 
 * $30&ndash;$45/hour depending on experience
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 How to Apply
 
 
 
 
 
 
 When applying via email, include your resume and a brief note on your experience with event coordination or operational support and mention the word &ldquo;organized&rdquo; in the subject line.
 
 
</div>

Part-Time Executive Assistant – Events & Operations (Remote)

Lighthouse Point Pizza LLC

Part-Time Operations /Executive AssistantCandidate must be located near Grand Rapids, MIWe operate a few small businesses, including a small handful of pizza restaurants, , a few rental properties, and a trucking business. I&rsquo;m seeking a part-time Admin support / Executive Assistant to provide both personal and business support, helping with day-to-day organization, communication, and follow-through. The majority of the work can be completed remotely, though there may be occasional local tasks.This role includes personal task support as well as business operations support. I&rsquo;m often pulled in many different directions, so having someone on the back end who ensures tasks do not slip through the cracks is critical. The role is focused on organization, judgment, and follow-up, not just task execution.If candidate has a passion for marketing and sales growth, this could be a dual position with more hours.Responsibilities- Manage personal &amp; business email inbox, draft responses, and flag priorities- Assist with personal and professional administrative tasks- Manage paperwork and business correspondence (mail and email)- Handle company phone calls with vendors and service providers- Coordinate scheduling, follow-ups, and loose ends- Provide general administrative and operations support-Local errandsIdeal candidate- Prior experience as an executive assistant, office manager, or similar role preferred- Comfortable handling sensitive and confidential information- Good judgment and knows when to ask before acting- Strong organizational skills to manage projects and deadlines- Diligent with follow-ups to ensure vendors and partners meet deadlines- Proficient with Excel, Word, and Adobe Acrobat Pro- Available via phone and email with reasonable response timesDetails- Part-time, approximately 15 hours per week to start- Opportunity to grow over time, If you are able to wear multiple hats this could easily expand into a larger role.- Hourly, depending on experience- Mostly remote with some local tasksJob Type: Part-timePay: From $3,000.00 per hourWork Location: Hybrid remote in Grand Rapids, MI 49599

Part-Time Operations/Executive Assistant

Lambent

<div>
 
 Entrepreneur in the Inland Empire seeks reliable, proactive Executive &amp; Personal Assistant to support day-to-day operations while helping grow an expanding business. This is a part-time, hybrid role with flexible hours based on active projects, with strong potential to increase hours or transition into a full-time position over time. This position is ideal for someone who enjoys building structure, supporting a growing company, and wearing multiple hats in a dynamic environment.
 
 
 
 
 
 
 
 
 Requirements
 
 
 &middot; Prior experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator
 
 
 &middot; Strong organizational and time-management skills
 
 
 &middot; Comfortable working independently with minimal oversight
 
 
 &middot; Excellent written and verbal communication skills
 
 
 &middot; Tech-savvy (Google Workspace, Microsoft Office, project management tools)
 
 
 &middot; Detail-oriented with strong follow-through
 
 
 &middot; Professional, discreet, and adaptable
 
 
 &middot; Reliable transportation for occasional in-person needs
 
 
 
 
 
 Responsibilities
 
 
 &middot; Manage calendar, scheduling, and meeting coordination
 
 
 &middot; Draft and respond to emails and correspondence
 
 
 &middot; Prepare meeting materials, agendas, and follow-up notes
 
 
 &middot; Track tasks, deadlines, and key business priorities
 
 
 &middot; Assist with project coordination and workflow management
 
 
 &middot; Proficient in data analytics and invoices
 
 
 &middot; Conduct research (vendors, marketing opportunities, tools, partnerships)
 
 
 &middot; Help implement systems to improve organization and efficiency
 
 
 &middot; Support light bookkeeping, invoicing, or expense tracking as needed
 
 
 &middot; Assist with travel planning and itinerary preparation
 
 
 &middot; Handle occasional personal errands or appointments
 
 
 &middot; Support organization of documents and records
 
 
 &middot; Maintain organized digital filing systems
 
 
 &middot; Coordinate with vendors and service providers
 
 
 &middot; Provide ad hoc support as new projects arise
 
 
 
 
 
 
 
 
 20 hrs/week (may vary)
 
 
 Hybrid: combination of remote and in-person
 
 
 $50/hr
 
</div>

Part-time Executive/Personal Assistant to Cosmetics Start-up Entrepreneur

Nye Technical Services, LLC

<div>
 Office Administrator / Executive Assistant (Part-Time, On-Site)
 
 
 Company:
 
 NTS (Nye Technical Services)
 
 
 
 Location:
 
 
 Harmony, PA (on-site only)
 
 
 
 
 Schedule:
 
 
 Part-time (2&ndash;3 days per week to start)
 
 with opportunity to grow into full-time
 
 
 
 Position Type:
 
 Office Admin / Executive Support
 
 About NTS
 
 NTS (Nye Technical Services) is a growing low-voltage systems company known for high-quality work and strong internal operations. As we scale, we&rsquo;re looking for a dependable, organized
 
 Office Administrator / Executive Assistant
 
 to help keep our office running smoothly and support executive priorities.
 
 The Role
 
 This role is ideal for someone who enjoys organization, communication, and being the person who keeps the day moving. You&rsquo;ll handle core office admin functions, help with small day-to-day tasks, and provide general support to an executive.
 
 
 This position begins
 
 part-time (2&ndash;3 days/week)
 
 and has clear room to grow into:
 
 <ul>
 <li>
 Full-time Office Administrator
 </li>
 <li>
 Full Executive Assistant responsibilities
 </li>
 <li>
 Other internal roles aligned to your strengths (coordination, scheduling, operations support, etc.)
 </li>
 </ul>
 What You&rsquo;ll Do
 <ul>
 <li>
 
 Open, sort, and route mail
 
 ; flag time-sensitive items.
 </li>
 <li>
 
 File paperwork
 
 and keep physical records organized and easy to locate.
 </li>
 <li>
 
 Scan documents
 
 and upload/save them correctly with consistent file naming.
 </li>
 <li>
 
 Answer inbound phone calls
 
 as needed and route messages to the right person.
 </li>
 <li>
 
 Assist with office errands
 
 (e.g., bank runs, drop-offs, supply pickups).
 </li>
 <li>
 
 Help respond to emails
 
 or assist with inbox organization/routing as requested.
 </li>
 <li>
 
 Organize the office
 
 (supplies, common areas, basic office upkeep and organization).
 </li>
 <li>
 
 Support small admin tasks
 
 as needed (simple scheduling support, document prep, reminders, coordination).
 </li>
 <li>
 
 Provide general executive assistance
 
 (notes, reminders, follow-ups, coordination).
 </li>
 <li>
 
 Light bookkeeping support
 
 as needed (organizing receipts, preparing deposit paperwork, basic invoice/document sorting, simple tracking logs).
 </li>
 </ul>
 What We&rsquo;re Looking ForMust-Haves
 <ul>
 <li>
 Extremely organized, dependable, and detail-oriented.
 </li>
 <li>
 Strong communication skills (phone, email, in-person).
 </li>
 <li>
 Comfortable with everyday tools: email, calendars, scanners, PDFs, spreadsheets, and shared folders.
 </li>
 <li>
 Professional and discreet with sensitive information.
 </li>
 <li>
 Valid driver&rsquo;s license and willingness to run occasional local errands.
 </li>
 <li>
 Able to work
 
 on-site in Harmony
 
 (this is not a remote role).
 </li>
 </ul>
 Nice to Have
 <ul>
 <li>
 Previous experience in an admin, receptionist, coordinator, or executive assistant role.
 </li>
 <li>
 Comfort handling light bookkeeping tasks (receipts, deposits, basic tracking).
 </li>
 <li>
 Experience building simple office systems (filing standards, document organization, checklists).
 </li>
 </ul>
 What Success Looks Like
 <ul>
 <li>
 Mail, scanning, and filing stay current and easy to find.
 </li>
 <li>
 Calls and messages are handled professionally and routed quickly.
 </li>
 <li>
 The office stays organized, stocked, and running smoothly.
 </li>
 <li>
 The executive and office team feel consistently supported and &ldquo;ahead of the day.&rdquo;
 </li>
 </ul>
 How to Apply
 
 Please apply by contacting
 
 info@nyetechnicalservices.com
 
 
 
 or calling
 
 724-204-1750
 
 .
 
 
 Include:
 
 <ul>
 <li>
 Your resume
 </li>
 <li>
 Your availability (which days you can work)
 </li>
 <li>
 A short note on why you&rsquo;re a fit for an office admin / executive assistant role
 </li>
 </ul>
</div>

Office Administrator

Faj IT Solutions

FAJ IT Solutions is seeking a highly organized, proactive, and sensitive Executive Assistant to the CEO to provide high-level administrative and personal support. This role requires close coordination with the CEO and plays a critical part in ensuring smooth daily operations, effective time management, and seamless communication across internal and external stakeholders.The ideal candidate will be detail-oriented, trustworthy, and capable of handling sensitive information while working in a fast-paced executive environment.For more details,Company Name: FAJ IT SolutionsLocation: 3rd Floor, HB Tower, Gulberg Greens Executive Block, IslamabadSend your CV via WhatsApp at +92 341 1410485Key Responsibilities<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Handle confidential documents, communications, and sensitive information with discretion.</li><li>Prepare reports, presentations, briefs, and meeting agendas as required.</li><li>Coordinate meetings, take minutes, and follow up on action items.</li><li>Assist the CEO with personal and professional administrative tasks.</li><li>Support day-to-day executive operations and ensure deadlines are met.</li><li>Departments to ensure alignment on priorities and timelines.</li><li>Manage emails, correspondence, and documentation on behalf of the CEO when required.</li></ul>Required Knowledge, Skills, and Abilities<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Exceptional organisational, time management, and multitasking skills.</li><li>Strong written and verbal communication skills in English.</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Ability to work independently and adapt to changing priorities.</li><li>Strong interpersonal skills with the ability to coordinate across teams.</li></ul>The Operations Assistant will report to designated PRM staff and provide logistic support and other tasks as assigned. The Assistant shall work in collaboration with other designated operational assistants to provide smooth operational services. The detailed tasks to be performed by the Operation Assistant include, but are not limited to, the following:Regularly update the contact details of personnel in PRM in consultation with all units in PRMOther IT Skills<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience using calendar management, email systems, and collaboration tools.</li><li>Ability to prepare professional presentations and reports.</li><li>Familiarity with video conferencing tools (Zoom, Google Meet, Microsoft Teams).</li></ul>Job Types: Full-time, ContractPay: Rs45,000.00 - Rs65,000.00 per monthWork Location: In person

Job for Executive Assistant (Female ) to CEO

Rural Health Enterprise

<div>Executive Assistant &ndash; Temp, Fully Remote 
The Rural Collaborative (TRC) is a non-profit organization with 32 member hospitals in WA state. We are currently seeking an experienced Executive Assistant to support the executive leadership team, Board of Directors and Human Resources department for approximately 5 months beginning late June 2026. This position offers 30 hours per week and is ideal for someone who thrives in a fast-paced, mission-driven environment supporting executive operations and HR coordination. 
This role plays a key part in keeping leadership, compliance, and administrative functions running smoothly across multiple rural healthcare initiatives. 
**Required: Candidates must reside in Washington State or be willing to relocate to Washington prior to start date. 
Position Details 
<ul>
<li>
Temporary position for approximately 5 months 
</li>
<li>Compensation: $40.00 an hour</li>
<li>Day shift/ 30 hours per week</li>
<li>Remote with occasional travel as needed</li></ul> 


What You&rsquo;ll Do 
Executive &amp; Administrative Support
<ul>
<li>Manage executive and board calendars, scheduling, and meeting coordination</li>
<li>Prepare agendas, attend meetings, and take accurate meeting minutes</li>
<li>Coordinate travel, lodging, and event logistics for leadership and committees</li>
<li>Monitor and respond to member communications</li>
<li>Assist with onboarding new members and ensuring required documentation is complete</li>
<li>Track compliance items including insurance policies, corporate filings, and renewals</li>
<li>Ensure reports, documentation, and payments are completed accurately and on time</li>
<li>Support special projects assigned by executive leadership</li></ul> 


HR &amp; Operational Support
<ul>
<li>Assist with employee onboarding and benefits enrollment</li>
<li>Support performance review tracking, merit increases, and bonus processing</li>
<li>Help coordinate salary adjustments and HR documentation</li>
<li>Ensure travel and training requests are completed prior to approval</li>
<li>Assist with contractor payroll processing</li>
<li>Complete reference checks for suppliers and partners</li></ul> 


What We&rsquo;re Looking For
<ul>
<li>At least 3 years&rsquo; experience in an executive assistant or senior administrative assistant role</li>
<li>HR coordination, onboarding, or payroll support experience preferred</li>
<li>Strong organization, communication, and time management skills</li>
<li>Ability to manage multiple priorities and maintain confidentiality</li>
<li>Experience in healthcare, nonprofit, or rural health environments is a plus</li></ul> 


This is a unique opportunity to make an immediate impact within a collaborative, mission-driven rural healthcare organization while working closely with executive leadership to support initiatives that strengthen rural hospitals and communities across Washington State.</div>

Executive Assistant – Temp, Fully Remote

Next Step Community Mental Health

Overview Next Step Community Mental Health, INC. is seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure smooth daily operations. This role offers an exciting opportunity to be at the center of a fast‑paced, evolving environment. The ideal candidate will demonstrate exceptional organization, strong follow‑through, proactive problem‑solving abilities, and the flexibility needed to support a small but rapidly growing organization.This position involves supporting the Executive Director across multiple locations&mdash;including the administrative office and the Executive Director&rsquo;s home&mdash;and may require travel in the Executive Director&rsquo;s personal vehicle for work‑related purposes. Full travel flexibility is required.Duties &amp; Responsibilities<ul><li>Manage complex calendars using Microsoft Outlook, scheduling meetings, appointments, and events with precision.</li><li>Coordinate and plan events, conferences, and meetings, including logistics such as venue bookings, materials, and catering.</li><li>Prepare correspondence, reports, presentations, and operational documents with attention to detail.</li><li>Maintain professional phone etiquette when managing multi-line phone systems, screening calls, and supporting communication needs.</li><li>Perform data entry tasks using QuickBooks, and maintain both digital (Google Workspace) and physical filing systems.</li><li>Assist with office management tasks including supply procurement and maintaining a well-organized environment.</li><li>Support project coordination by tracking deadlines, preparing documentation, and ensuring follow‑through across multiple departments.</li><li>Conduct proofreading and transcription to ensure accuracy and professionalism in all communications.</li><li>Assist with HR coordination tasks as delegated, handling sensitive and personal information with strict confidentiality.</li><li>Provide support across various departments as needed, contributing to multiple projects simultaneously.</li><li>Pick up and drop off orders, materials, or documents as needed for business operations.</li><li>Draft professional emails, memos, and follow‑up communications on behalf of the Executive Director.</li><li>Follow up consistently with leadership and staff to ensure tasks, deadlines, and deliverables are met.</li><li>Support work/life integration tasks that enhance executive efficiency.</li><li>Be available after hours via phone or text if urgent matters arise (compensated accordingly).</li></ul>Required Skills &amp; Qualifications<ul><li>Minimum of 2 years of executive support or personal assistant experience.</li><li>Proven reliability, professionalism, and ability to maintain absolute confidentiality.</li><li>Reliable transportation and willingness to travel within a 50‑mile radius regularly.</li><li>Ability to adapt quickly to change in a fast‑moving, small‑company environment with no resistance to shifting priorities.</li><li>Strong organizational skills with the ability to multitask efficiently.</li><li>Excellent verbal and written communication skills, including strong phone communication&mdash;not solely text or email.</li><li>Proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and DocuSign.</li><li>Knowledge of QuickBooks or basic bookkeeping principles.</li><li>Strong problem‑solving and decision‑making abilities; able to work independently with minimal supervision.</li><li>Self‑motivated, proactive, and able to anticipate needs.</li><li>Ability to develop ideas, propose solutions, and follow through to execution.</li><li>High attention to detail, excellent typing skills, and strong proofreading abilities.</li><li>Organized, dependable, and able to manage multiple responsibilities simultaneously.</li><li>Quick and eager learner who can adapt to evolving processes and systems.</li><li>Willingness to accompany the Executive Director to various locations, including her home, administrative offices, and community-based locations.</li><li>Full travel flexibility is required.</li></ul>Additional Information<ul><li>Part-time position with the opportunity to transition to full-time.</li><li>Pay rate: TBD based on experience and qualifications.</li><li>Compensation provided for any after-hours time worked.</li></ul>Job Types: Full-time, Part-time, ContractApplication Question(s):<ul><li>Are you available after hours via phone or text if urgent matters arise?</li></ul>Experience:<ul><li>Personal assistant: 2 years (Required)</li></ul>Work Location: Hybrid remote in Miramar, FL 33023

Personal Assistant

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