part time office assistant

Shop Floor Automations

Part-Time Office Assistant (Accounting &amp; Shipping)Shop Floor Automations (SFA) La Mesa, CA $19&ndash;$21 per hour (DOE) Part-Time | Approximately 15&ndash;20 hours per weekJob SummaryShop Floor Automations is seeking a detail-oriented Office Assistant to support daily administrative operations including billing, order processing, shipping, and office coordination.This role helps ensure customers receive accurate invoices, timely shipments, and responsive support. The position combines light accounting tasks with shipping and inventory support, making it ideal for someone who enjoys both administrative work and hands-on tasks in a small team environment.Responsibilities<ul><li>Prepare and send customer invoices, credit memos, and statements</li><li>Process customer payments (credit card and ACH) and assist with accounts receivable follow-up</li><li>Document customer interactions and maintain organized customer files</li><li>Assist sales representatives with quotes, sales orders, and purchase orders</li><li>Review technician expenses and prepare billable items for customers</li><li>Package and ship hardware orders using UPS shipping software</li><li>Receive and inspect incoming shipments and maintain hardware inventory</li><li>Assemble and test cables or adapters for customer orders when needed</li><li>Monitor and restock office and shipping supplies</li><li>Perform general office support tasks to keep operations running smoothly</li></ul>Skills We&rsquo;re Looking For<ul><li>Strong attention to detail</li><li>Basic math and computer skills</li><li>Proficiency with Microsoft Office / Office 365</li><li>Organization and multitasking ability</li><li>Clear written and verbal communication</li><li>Customer service mindset</li><li>Ability to work independently and follow procedures</li></ul>Minimum Qualifications<ul><li>High school diploma or equivalent</li><li>General office or administrative experience</li><li>Ability to lift up to 40 lbs</li><li>Reliable attendance and consistent schedule</li><li>Authorization to work in the United States</li><li>Ability to pass background check and drug test</li></ul>Preferred Experience<ul><li>QuickBooks (invoicing and payments)</li><li>CRM systems such as Zoho</li><li>Sales order software such as QuoteWerks</li><li>UPS or other shipping software</li><li>Basic accounting or accounts receivable experience</li><li>Basic soldering or electronics assembly experience (helpful but not required)</li></ul>Who This Job Is Great ForThis position tends to be a great fit for someone who:<ul><li>Enjoys organized, detail-oriented work</li><li>Likes checking tasks off a list and getting things done correctly</li><li>Is comfortable working independently in a small office</li><li>Enjoys a mix of computer work and hands-on tasks</li><li>Wants a consistent part-time schedule</li></ul>This Role May Not Be Ideal If You<ul><li>Prefer constantly changing tasks rather than structured procedures</li><li>Prefer a large corporate office environment</li><li>Are looking for a fully remote position</li><li>Prefer a role focused only on customer service or only on accounting</li></ul>About Shop Floor AutomationsShop Floor Automations (SFA) is a national service provider to the manufacturing industry specializing in software and hardware solutions that improve the performance and longevity of CNC machines and other industrial equipment.Founded in 1998, our La Mesa office has a small, collaborative environment with long-term employees, many of whom have been with the company for over a decade.Schedule<ul><li>Approximately 15&ndash;20 hours per week</li><li>Typical schedule around 10:00 AM &ndash; 2:00 PM</li><li>Monday&ndash;Friday business hours: 7:00 AM &ndash; 4:00 PM</li><li>Some scheduling flexibility may be available</li></ul>ApplySubmit your resume for consideration.Shop Floor Automations is an Equal Opportunity Employer. All positions are subject to background checks and drug testing.Pay: $19.00 - $21.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Part Time Office Assistant

Electronic Tech, Inc

Join Our Innovative Team at Electronic Tech, Inc.!Are you organized, dynamic, and passionate about playing a pivotal role in a thriving business environment? Do you have exceptional administrative skills coupled with a keen interest in the electronics and industrial automation sector? If this sounds like you, we invite you to consider joining our team at Electronic Tech, Inc.!We're a well-established company, specializing in industrial electronics repair and automation solutions, catering to a wide range of manufacturing industries. We're looking for a dedicated and proficient Administrative Assistant to support our dynamic team in Belmont, NC. This role involves assisting in our daily office operations and contributing to the efficient management of our company&rsquo;s administrative activities.Responsibilities:As an Administrative Assistant at Electronic Tech, Inc., you will:- Manage and direct phone calls, emails, and inquiries related to our services in industrial electronics and automation.- Organize and schedule appointments, meetings, and training sessions, particularly for our Industrial Maintenance Managers and technical team.- Prepare, distribute, and file reports, memos, letters, and other documents relevant to our electronic and automation services.- Maintain and update filing systems, databases, particularly for client services and technical components.- Order, manage, and track inventory of office and technical supplies.- Provide welcoming support to visitors, clients, and partners, showcasing our commitment to excellent customer service.- Assist in preparing work orders for our technicians and follow up on service queries.- Facilitate shipping and receiving, particularly for electronic components and tools.- run errands and possibly deliveries to local customers.Requirements:Successful candidates will ideally have:- Proven experience as an Administrative Assistant, with a preference for those familiar with a technical or industrial environment.- Knowledge of office management systems and procedures, with a flair for technical details.- Proficiency in MS Office, with strong capabilities in Excel and PowerPoint.- Outstanding written and verbal communication skills.- Excellent organizational and time management abilities.- Sharp attention to detail and strong problem-solving skills.Pay: $15.00 - $18.00 per hourWork Location: In person

Part-Time Office Assistant

Lion lead Homes, LLC

We are looking for a reliable and organized Part-Time Office Assistant to support day-to-day administrative tasks and help with communication and coordination.Key Responsibilities:<ul><li>Organize and maintain filing systems (digital and/or physical)</li><li>Assist in sorting, labeling, and updating documents</li><li>Communicate and coordinate with team members and external contacts as needed</li><li>Help relay messages and updates between client and assistant (including coordination with Argelyn EA)</li><li>Support basic administrative tasks such as email handling, data entry, and document tracking</li><li>Ensure files and records are accurate, complete, and up to date</li></ul>Required Skills &amp; Experience:<ul><li>Previous experience in administrative, office assistant, or virtual assistant roles</li><li>Strong organizational and attention-to-detail skills</li><li>Good written and verbal communication skills in English</li><li>Comfortable using email, Google Workspace (Docs, Sheets, Drive), or similar tools</li><li>Ability to follow instructions and work independently</li><li>Trustworthy and able to handle confidential information</li></ul>Preferred:<ul><li>Experience working with clients or coordinating with remote teams</li><li>Basic understanding of document management or bookkeeping support is a plus</li></ul>Work Arrangement:<ul><li>Part-time</li><li>Flexible schedule (depending on workload)</li></ul>Please to the link below:https://forms.gle/JFwBDCSo6J63kjWQ8Pay: From $18.00 per hourWork Location: In person

Part-Time Office Assistant (Admin & Communication Support)

High Seas Fuel Dock

Part-Time Office Assistant Schedule: Monday &amp; Wednesday, 8:00 AM &ndash; 4:00 PM Additional hours may be available when the Office Manager is outPosition Overview We are seeking a reliable, detail-oriented Part-Time Office Assistant to support daily office operations. This role works closely with the Office Manager and Fuel Dock Manager and is ideal for someone who learns quickly and enjoys a variety of administrative tasks.Key Responsibilities Answer and route incoming phone callsEnter sales, credit card, and cash tickets into the Sage accounting systemFinalize and balance daily sales envelopesEnter accounts payable invoices as neededAssist with monthly statement mailings and email communicationsProvide general administrative support to the Office Manager and Fuel Dock ManagerIdeal Qualifications Strong attention to detail and ability to learn quicklyReliable, punctual, and dependable transportationPrevious bookkeeping experience (Sage or QuickBooks preferred)Prior experience in the maritime industry is a plusPlease email your resume to: office@highseasfueldock.com or apply in person Tuesday - Friday, 9am - 2pm.Pay: $20.00 - $25.00 per hourWork Location: In person

Part-Time Office Assistant - Maritime Industry (Shelter Island)

RJ CARS

Company DescriptionRJ CARS INC. enjoys a reputation for providing friendly, expert, and knowledgeable service with meticulous attention to detail. Located in upstate New York, we specialize in classic car restoration and serve clients across the country. Our facility is designed with both clients and their vehicles in mind, featuring efficient workspaces, the latest tools, and ample room for maneuvering vehicles. We offer full project documentation and maintain open communication throughout the restoration process to keep clients informed on progress, budget, and deadlines.Role DescriptionThis is a part-time on-site role for an Office Assistant/Bookkeeper located in Arkport, NY. The Office Assistant will be responsible for managing phone communications, reconciling books, operating office equipment and QuickBooks, and performing various clerical tasks. Daily tasks will include answering phone calls, maintaining files, reconciling, and ensuring the office runs smoothly.Qualifications<ul><li>Phone Etiquette and strong Communication skills</li><li>Experience in Clerical Skills</li><li>*Required* Proficiency with QuickBooks usage</li><li>Strong organizational skills and attention to detail</li><li>Ability to work independently and manage multiple tasks</li><li>High school diploma or equivalent</li></ul>Responsibilies<ul><li>Maintain accurate financial records</li><li>Process accounts payable and accounts receivable</li><li>Reconcile bank statements and credit card statements on a monthly basis</li><li>Update customer logs</li><li>Prepare and submit financial reports</li><li>Assist in budgeting preparation</li><li>Prepare tax sales/waste management quarterly returns</li></ul>Job Type: Part-timePay: $18.00 - $25.00 per hourWork Location: In person

Part Time Office Assistant/Bookkeeper

Shopko Optical

<div>POSITION SUMMARY:
Provide support to the Optical center team. Greet patients as they enter the center, answer the telephone, book appointments, manage patient files, and support all other aspects that do not influence a patient&rsquo;s vision.
Taking Care of our Teams who Take Care of our Patients<ul><li>
Competitive Wages</li><li>
401K with Match</li><li>
Vacation Pay/Personal Day</li><li>
Volunteer Time Off</li><li>
Sick Pay for Hourly Teammates</li><li>
Health &amp; Wellbeing Benefits</li><li>
Voluntary/Cafeteria Offerings</li><li>
Employee Assistance Program</li><li>
On the Job Training &amp; Certification</li><li>
Teammate Recognition Program</li></ul>
DUTIES AND RESPONSIBILITIES:
CUSTOMER SERVICE<ul><li>Greet patients and customers</li><li>Answer the telephone in a professional manner</li><li>Book appointments accurately</li><li>Other duties as assigned</li></ul>
OPERATIONAL STANDARDS<ul><li>Confirm appointments</li><li>Process transactions in the optical billing and point of sale systems</li><li>Process medical billing information</li><li>Organize and file patient and customer records</li></ul>
MINIMUM KNOWLEDGE, EXPERIENCE &amp; SKILLS REQUIREMENTS:<ul><li>High School Diploma or equivalent</li><li>Previous experience in an office is preferred</li><li>Basic computer skills</li><li>Able to handle multiple customer interactions/phone calls at a time</li><li>Excellent organizational skills</li><li>Able to work cross-functionally with excellent attention to detail and follow through</li><li>Solid interpersonal relationship skills</li></ul>
ESSENTIAL FUNCTIONS &amp; WORK REQUIREMENTS:<ul><li>Ability to effectively communicate at all levels within the organization through written and two-way verbal communication</li><li>Able to read and write at a high school graduate level</li><li>Able to sit or stand for extended periods of time</li><li>Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)</li><li>Ability to lift 10 to 20 pounds</li><li>Ability to see (Near, Distance, Color, and Depth Perception)</li><li>Manual and finger dexterity, as well as hand/arm steadiness</li><li>Ability to grip and hold items</li><li>Good eye and hand coordination</li><li>Able to operate a cash register, various optical equipment and tools</li><li>Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines</li><li>Able to travel independently to support Company objectives and personal development</li></ul>
These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.</div>

Part- Time Office Assistant/Receptionist

Snow Man

Overview We are a well-established local interior and exterior cleaning company serving the Wausau area for over 20 years. We are looking for a dependable, organized person to help manage daily office operations and customer communication.This is a long-term, steady position for someone who enjoys helping people, keeping things organized, and being part of a small team.Hours<ul><li>Part-time: approximately 15&ndash;25 hours per week</li></ul><ul><li>Flexible weekday daytime hours (no evenings or weekends)</li></ul><ul><li>Increased hours during busy season (spring through fall)</li></ul>Primary Responsibilities<ul><li>Answer incoming phone calls and speak with customers professionally</li></ul><ul><li>Schedule service appointments and manage daily routes</li></ul><ul><li>Respond to customer emails and messages</li></ul><ul><li>Enter estimates and work orders into our system</li></ul><ul><li>Prepare and send invoices</li></ul><ul><li>Record payments and basic bookkeeping</li></ul><ul><li>Maintain organized customer records</li></ul><ul><li>Communicate with field technicians regarding schedule changes</li></ul><ul><li>Follow up with customers after service</li></ul>Required Skills<ul><li>Strong phone and communication skills</li></ul><ul><li>Friendly and professional demeanor</li></ul><ul><li>High attention to detail</li></ul><ul><li>Comfortable using computers daily</li></ul><ul><li>Basic knowledge of Google Workspace and Microsoft Office</li></ul><ul><li>Willingness to learn scheduling/CRM software</li></ul><ul><li>Ability to multitask and stay organized</li></ul>Preferred (but not required)<ul><li>QuickBooks experience</li></ul><ul><li>Customer service or receptionist experience</li></ul><ul><li>Scheduling or dispatching experience</li></ul><ul><li>Bookkeeping or accounts receivable experience</li></ul><ul><li>Experience in a service or home services company</li></ul>What We&rsquo;re Looking ForThis role is ideal for a dependable person who enjoys structure, takes pride in doing things correctly, and wants a stable part-time position. We value reliability, honesty, and a calm personality more than prior industry experience.Compensation<ul><li>$18&ndash;$24 per hour depending on experience</li></ul><ul><li>Paid training provided</li></ul><ul><li>Supportive, low-stress work environment</li></ul>Please include a brief note describing your work style and availability when applying.In your message, please include the word calendar so we know you read the full posting.Job Types: Part-time, ContractPay: $18.00 - $24.00 per hourExpected hours: 15 &ndash; 25 per weekWork Location: Hybrid remote in Wausau, WI 54401

Part-Time Office Assistant – Service Company

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