patient access registrar

Beth Israel Lahey Health

Milton, MA &bull; Beth Israel Lahey Health &bull; Full-time &bull; Day
 <div>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.

Working in Patient Access and as a member of the Beth Israel Lahey Health (BILH) System Services team, you can have a career that allows you to grow and advance while making a difference in people&rsquo;s lives. We use a coordinated approach to delivering administrative and operational services across our entire healthcare system. By leveraging resources across the organization, we&rsquo;re able to provide high-quality, high-value care to the patients and the communities we proudly serve. The Patient Access Representative ensures that the patient experience in accessing healthcare at BILH is efficient and welcoming, and that patient confidentiality is respected and patient safety is preserved. Performs a variety of functions to support an accurate, safe, and customer-focused registration process, either electronically, telephonically or in person. The Patient Access Representative ensures that all proper patient financial and demographic information is obtained and processed so BILH is fully reimbursed for clinical services provided. The Patient Access Representative handles patient questions and requests accurately and efficiently, ideally with first-call resolution, or by making appropriate referrals to other departments, based on the original purpose of the question and any other questions or requests subsequently disclosed by the patient. Extensive training including Electronic Health Record (EHR) is provided. Our team works in a fast-paced, collaborative environment, helping our patients navigate their healthcare journey.

Job Description:

Essential Duties &amp; Responsibilities including but not limited to:

Registration:

1. Registers patients presenting for visits. Explains the registration process to patients and responds to patient questions.

2. Processes patient co-payments, co-insurance, deductibles, and balances due. Safeguards cash, checks and receipts and reconciles cash drawer at the end of each business day. Assists patients with Kiosk check-in as needed.

3. Completes the Medicare Secondary Payer Questionnaire for each patient and adjusts patient coverage based on results.

4. Instructs patients and obtains signatures on consent forms, financial forms, and other documents required by the clinical department; distributes documents to patients; scans, processes, and records receipt of all documents collected during registration encounter.

5. Counsels patients regarding non-covered services, obtaining signatures on Advance Notice Beneficiaries (ABNs), consents and waivers.

6. Monitors patient waiting area for a smooth, efficient registration flow. Advises patients of potential delays and takes steps to ensure a pleasant patient experience.

7. Responds to patient concerns and potential patient safety issues accordingly. Recognizes health conditions that are a possible risk to others and adheres to appropriate established procedures to help contain risk.

8. Assures a neat, orderly registration desk and patient waiting area, securing all confidential patient information.

Scheduling:

9. Initiates patient scheduling activities by prioritizing and accessing a variety of sources, including patient phone calls and digital messaging, orders, scheduled order work queues.

10. Utilizes a variety of information sources to schedule, reschedule, and cancel patient appointments. Information sources include online questionnaires, offline materials, and subgroup searches.

11. Establishes working relationships with staff of assigned clinical departments. Understands and correctly applies unique clinical department scheduling protocols.

12. Remains current on scheduling protocols and applies judgment, or seeks management assistance, to ensure safe patient care when clinical department scheduling protocols do not meet patient needs.

13. Ensures all required key patient scheduling and registration information is captured and verified. Key information includes referring physician information, insurance coverage, demographics, and contact information.

14. Identifies and communicates to Patient Access management issues that may impact the timeliness and accuracy of patient appointments and subsequent patient care.

15. Strictly follows confidentiality and equipment security and safeguarding guidelines when working in a remote setting. Maintains productivity, quality, and accuracy levels and communicates regularly with the Supervisor and Manager. Pre-Registration:

16. Efficiently registers patients, capturing and verifying all required information in order to identify the patient, contact the patient, and receive proper reimbursement for services on initial claim submission.

17. Ascertains, creates, and assigns the guarantor for each patient, including personal/family relations, workers compensation insurance, third parties, behavioral health, or others as required.

18. Identifies records and verifies patient insurance coverage using real-time eligibility (RTE); reviews the insurer&rsquo;s response to each verification request and takes appropriate action based on this response.

19. Applies the appropriate guarantor and insurance to each patient visit.

20. Communicates financial clearance status to patients. Advises patients of contract status, self-pay status, and payment responsibility and schedules patients with Financial Counseling as needed.

Minimum Qualifications:

Education: High school degree or equivalent. Associate&rsquo;s degree preferred.

Licensure, Certification &amp; Registration: None

Experience: 1-3 years related work experience. Experience with computer systems required, including web-based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint, or Access.

Skills, Knowledge &amp; Abilities: Able to work successfully in a fast-paced, multi-task environment, where some independent decision-making is necessary. Able to process electronic information and data accurately and efficiently.

Preferred Qualifications &amp; Skills:

&middot; Call Center and/or telephone customer service experience &middot; Strong typing skills 40+wpm. Knowledge of medical terminology &middot; Bilingual written and verbal communication skills &middot; Familiar with EHR Software 


Pay Range:
$20.50 &ndash; $27.59

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

<h2 class="jobSectionHeader">As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</h2>

<h2 class="jobSectionHeader">More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</h2>

<h2 class="jobSectionHeader">Equal Opportunity Employer/Veterans/Disabled</h2></div>
 <div><h3 class="jobSectionHeader">Job details</h3>
<ul><li><div>Employment: Full-time</div></li>
<li><div>Hours/Week: 40</div></li>
<li><div>Shift: Day</div></li>
<li><div>Category: Patient Access</div></li>
<li><div>Pay Range: $20.50 - $27.59</div></li>
<li><div>FLSA: Non-Exempt</div></li>
<li><div>Req ID: JR95960</div></li></ul></div>

Patient Access Representative; 8am-4:30pm M-F

UCHealth

<div>Location: UCHealth UCHlth Med Ctr of the Rockies, US:CO:Loveland 
 
Department: SYS Patient Access 
 
Work Schedule: Full Time, 64.00 hours per pay period (2 weeks)
 
 
Shift: Evenings
 
 
Pay: $19.67 - $25.57 / hour. Pay is dependent on applicant's relevant experience 
 
This position is an onsite role and does not offer a hybrid or remote option 
 
Summary: 
 
Provides receptionist, registration, and clerical duties associated with registering patient for services. 
 
Responsibilities: 
<ul><li>
Meets with patient and/or patient's caregiver to exchange necessary information and documentation. Provides explanation of visit, instructions, and addresses concerns and questions.</li><li>
Verifies insurance benefits and obtains pre-certification/authorization as necessary</li><li>
Escort and transport patients and visitors within facility, which may include a wheelchair or oxygen tank.</li><li>
Determines and accepts required payments, including co-pays and deductibles, or refers to financial counselors for follow up. Ensures that all necessary demographic, billing, and clinical information is obtained and entered in the registration system with timeliness and accuracy.</li><li>
Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with minimal supervision. Must be able to work in a fast-paced environment and take appropriate action.</li></ul> 

Requirements: 
<ul><li>
High school diploma or GED.</li></ul> 
Employees are our number one asset. 
 
UCHealth promotes a culture that invests in professional success and personal well-being through a comprehensive total rewards program. * 
 
Recognition 
<ul><li>
Performance bonus: UCHealth offers a 3-Year Incentive Bonus to recognize employee contributions to our success in quality, patient experience, organizational growth, financial goals and tenure. The bonus accumulates annually each October and is paid out in October during the third year of employment.</li><li>
Performance-based pay increase: The Annual Merit Pay Increase recognizes work performance that meets or consistently exceeds performance standards documented through UCHealth's established evaluation process and accounts for increased experience, skills and cost of living.
</li><li>Market reviews: All UCHealth positions are reviewed annually to ensure UCHealth base pay aligns with market standards. Base pay rates are adjusted as needed to stay market competitive.
</li></ul> 
Health and well-being 
<ul><li>
Medical, dental and vision coverage.</li><li>
Access to 24/7 mental health and well-being support for employees and dependents.</li><li>
Discounted gym memberships and fitness resources.</li><li>
Free Care.com membership.</li><li>
Voluntary benefits such as accident insurance, critical illness insurance, group legal plan, identity theft protection, pet insurance, auto and home insurance, and employee discount programs.</li><li>
Time away from work: Paid time off (PTO), paid family and medical leave (inclusive of Colorado FAMLI), leaves of absence.</li><li>
Employer-provided basic life and accidental death and dismemberment coverage with buy-up coverage options.</li><li>
Employer-provided short-term disability and long-term disability with a buy-up coverage option.</li></ul> 
Retirement and savings 
<ul><li>
403(b) plan with employer matching contribution.</li><li>
Additional 457(b) plan may be available.</li><li>
Flexible spending accounts for health care and dependent day care; health savings account available when enrolled in high-deductible (HD) medical plan.</li></ul> 
Education and career growth 
<ul><li>
UCHealth provides access to academic degrees and certificate programs to promote professional and personal growth.</li><li><ul><li>
Up to 100% of tuition, books and fees paid for by UCHealth for specific educational degrees.
</li><li>Other programs may qualify for up to $10,000/year pre-paid by UCHealth or up to $5,250/year in the form of tuition reimbursement.
</li></ul></li><li>Access to LinkedIn Learning, which offers thousands of virtual courses and seminars, and internal professional development opportunities.
</li><li>Employees have access to free assistance navigating the Public Service Loan Forgiveness program and submitting their federal student loans for forgiveness.</li></ul> 
<ul><li>Eligibility for some programs is based on an employee's scheduled work hours.
</li></ul> 
We improve lives. In big ways through learning, healing, and discovery. In small, personal ways through human connection. But in all ways, we improve lives.
 
 
UCHealth always welcomes talent. This position will be open for a minimum of three days and until a top applicant is identified. 
 
UCHealth recognizes and appreciates the rich array of talents and perspectives that equal employment and diversity can offer our institution. As an equal opportunity employer, UCHealth is committed to making all employment decisions based on valid requirements. No applicant shall be discriminated against in any terms, conditions or privileges of employment or otherwise be discriminated against because of the individual's race, color, national origin, language, culture, ethnicity, age, religion, sex, disability, sexual orientation, gender, veteran status, socioeconomic status, or any other characteristic prohibited by federal, state, or local law. UCHealth does not discriminate against any qualified applicant with a disability as defined under the Americans with Disabilities Act and will make reasonable accommodations, when the do not impose an undue hardship on the organization. 
 
Who We Are (uchealth.org)</div>

Patient Access Registration Specialist

Allegheny Health Network

<div><h2 class="jobSectionHeader">Company :
</h2>Allegheny Health Network
<h2 class="jobSectionHeader">Job Description :
</h2>GENERAL OVERVIEW:
This job completes one or more of the following processes (scheduling, pre-registration, financial clearance, authorization and referral validation and pre-serviceability estimations and collections) within Patient Access and creates the first impression of AHN's services to patients and families and other external customers. Articulates information in a manner that patients, guarantors and family members understand so they know what to expect and understand their financial responsibilities. Assumes clinical and financial risk of the organization when collecting and documenting information on behalf of the patient. Trains and assists other team members as necessary.
ESSENTIAL RESPONSIBILITIES:
<ul><li>Conducts scheduling, and preregistration functions, validates patient demographic data, identifies and verifies medical benefits, accurate plan code and COB order. Obtains limited clinical data based on service required. Corrects and updates all necessary data to assure timely, accurate bill submission. (20%)
</li><li>Verifies insurance information through payor contacts via telephone, online resources, or electronic verification system. Identifies payor authorization/referral requirements. Provides appropriate documentation and follow up to physician offices, case management department, and payors regarding authorization/referral deficiencies. (20%)
</li><li>Identifies all patient financial responsibilities, calculates estimates, collects liabilities and post payment transactions as appropriate in the ADT system and performs daily reconciliation. Identifies self-pay and complex liability calculations and escalates account to Financial Counselors as appropriate. (20%)
</li><li>Delivers positive patient experience. Cooperates with and maintains excellent working relationships with patients, AHN leadership and staff, physician offices and designated external agencies or vendors. Performs any written or verbal communication necessary to exchange information with designated contacts and promote working relationships. (10%)
</li><li>Maintains focus on attaining productivity standards, recommending innovative approaches for enhancing performance and productivity when appropriate. (10%)
</li><li>Adheres to AHN organizational policies and procedures for relevant location and job scope. Completes and/or attends mandatory training and education sessions within approved organizational guidelines and timeframes. (10%)
</li><li>Communicates team barriers, process flow or productivity issues to team lead. Assists team members with operational support and training. Assists in resolving patient issues requiring additional oversight in a concise and informative manner as required. (10%)
</li><li>Performs other duties as assigned or required.
</li></ul>QUALIFICATIONS:
Minimum
<ul><li>High school diploma or GED; or one &ndash; three months related experience and/or training; or equivalent combination of education and experience.
</li><li>Two previous years of related experience, preferably within a medical setting, financial services
 
setting, and/or a demanding customer service environment
</li><li>Experience operating a PC and using software applications
</li></ul>Preferred
<ul><li>Certification with Healthcare Financial Management Association or Certified Revenue Cycle Representative.
</li><li>Call/Service Center experience.
</li></ul>Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
 
 
Compliance Requirement : This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.
As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company&rsquo;s Handbook of Privacy Policies and Practices and Information Security Policy.
 
 
Furthermore, it is every employee&rsquo;s responsibility to comply with the company&rsquo;s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.
Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.
We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the email below.
For accommodation requests, please contact HR Services Online at HRServices@highmarkhealth.org
California Consumer Privacy Act Employees, Contractors, and Applicants Notice</div>

Patient Access Coordinator II / Registration - AHN Fed North - Full Time / Rotational Shift

Faculty Physicians Inc.

<div>Under general supervision and direction of the Director, the EPIC Business Operations Analyst is accountable for the operational support of value-added Epic patient access suite of products - Prelude, ADT, Cadence, Referrals, 3rd party systems (RelayHealth RTE Real Time Eligibility, Perceptive (scanning) and TeleVox (automated Appointment Reminders) technology, which support the strategic plan of the enterprise and achieves clinical, financial and service quality objectives. Manages communication and coordination with patient access business owners and stakeholders to meet organizational objectives. This role is accountable for the quality of patient access and software products delivered; and, collaborates with UMMS IS&amp;T application build teams, coordination with business owners across system hospitals and physician entities - for contributing to the design and maintenance of systems to support multidisciplinary team functioning and continuity of services within UMMS, FPI, UMCMG and affiliated member organizations/entities. Also manages small to medium projects or specific aspects of larger projects for patient access and business applications in the healthcare environment.

EDUCATION and/or EXPERIENCE
<ul>
<li>High School Diploma or equivalent (GED) is required. Bachelor&rsquo;s degree in Business Administration or related field is preferred</li>
<li>Five years of patient access end user experience required. Could be any or combination of the following: Registrar, Admitting Specialist, Scheduler, Referral Coordinator, and Front Desk</li>
<li>EPIC experience is preferred</li>
<li>Working knowledge of software packages (e.g., MS Office Suite) used by department</li>
</ul>
Total Rewards 
The referenced base salary range represents the low and high end of University of Maryland&rsquo;s Faculty Physician&rsquo;s Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician&rsquo;s Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://www.umfpi.org/jobs/summary-employee-benefits (https://www.umfpi.org/jobs/summary-employee-benefits).<h4 class="jobSectionHeader">
Licenses &amp; Certifications</h4>
Required<ul><li>
EPIC - Prelude Certified</li><li>
EPIC - Cadence Certified</li></ul><h4 class="jobSectionHeader">
Skills</h4>
Required<ul><li>
Positive Attitude</li><li>
Interpersonal Skills</li><li>
EPIC</li><li>
Critical Thinking</li><li>
Adaptability/Flexibility</li></ul><h4 class="jobSectionHeader">
Behaviors</h4>
Required<ul><li>
Team Player: Works well as a member of a group</li><li>
Enthusiastic: Shows intense and eager enjoyment and interest</li><li>
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li></ul><h4 class="jobSectionHeader">
Motivations</h4>
Required<ul><li>
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization</li></ul>
Preferred<ul><li>
Self-Starter: Inspired to perform without outside help</li><li>
Growth Opportunities: Inspired to perform well by the chance to take on more responsibility</li></ul>
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

EPIC Business Operations Analyst II- Practice Operations- Hybrid Position

NewFields

<div>Assistant Registrar for Permanent Collections 
Reports to: Registrar for Permanent Collections 
Salary Range: $45,000 - $55,000

The Assistant Registrar provides support to the Registration and Collections staff to ensure proper care, maintenance, preservation, and documentation of works of art under the care of the Indianapolis Museum of Art at Newfields.

The Assistant Registrar manages a broad range of registration functions including maintaining records in the museum&rsquo;s collections management database, (KE-EMu), as well as be involved in all aspects of the handling, documentation, and physical care of the permanent collection including acquisitions, deaccessions, exhibitions, and loans to the Museum.

The Assistant Registrar must be able to exercise discretion and judgment in actively managing both the Museum&rsquo;s collection and works of art owned by other institutions or individuals that are part of temporary exhibitions or otherwise on loan to the Museum. The Assistant Registrar must possess knowledge of museum registration standards and procedures as well as possess art handling skills and knowledge of art packing procedures. 

<h4 class="jobSectionHeader">
Essential Job Functions</h4>

Collections Management:
<ul>
<li>Support the Director of Registration and the Registrar for Permanent Collections with the primary oversight and care for the permanent collection of the Museum.</li>
<li>Support the KE-Emu (or equivalent) collections management database by maintaining the database&rsquo;s integrity and function, including, when necessary, troubleshooting database problems, and resolve database issues.</li>
<li>Maintain and update in-house data standards documentation and user&rsquo;s manual related to Assistant Registrar&rsquo;s job-related functions; work with Museum staff to maintain data quality input into the database.</li>
<li>Follow American Alliance of Museums (AAM) guidelines and Museum Policy to determine and implement best practices and ethics for Museum Registration</li>
</ul>
Loans to the Museum&rsquo;s Permanent Collection and Exhibitions:

<ul><li>Process and negotiate incoming loan agreements for the art galleries in coordination with Curatorial and Registration.</li>
<li>Prepare and execute related Registration paperwork such as, temporary receipts, outgoing memorandums, re-entry memorandums, loan agreements, and insurance, for entering and exiting works of art.</li>
<li>Coordinate packing, shipping, and process entering and exiting works of art for incoming loans. Produce condition reports and ensure that art is tagged, measured, digitally photographed, and properly stored.</li>
<li>Close out hard-copy and digital loan files upon completion of the loan.</li>
<li>Receive and release works of art</li>
</ul>
Art Handling and Transit:

<ul><li>Coordinate and book fine art shippers within budget.</li>
<li>Maintain finance records in purchase ordering system and registration ledger.</li>
<li>Accompany works of art as a courier domestically, internationally, and with traveling exhibitions.</li>
<li>Assist the Registration and Collections department with the movement, installation, and deinstallation of works of art and exhibitions, including shipping, unpacking, and packing</li>
</ul>
Department Support:

<ul><li>Assist with addressing requests from the Museum&rsquo;s collections inquiry mailbox, from the public, information desk, and other staff while utilizing appropriate resources.</li>
<li>Perform as a staff liaison and be able to effectively present information and respond to questions from groups of managers, customers, and the public.</li>
<li>Prepare, process, update, maintain, and distribute departmental records, budgets, reports, schedules, inter-departmental forms, and memorandums. Compose and type routine correspondence.</li>
<li>Collaborate with the Registration and Collections Support staff to produce and maintain the weekly Registration Department Schedule.</li>
<li>Provide department-related support as needed.</li>
<li>Be available to work limited hours outside of normal museum hours for after-hours emergencies and/or artwork shipments.</li></ul> 


Other duties may be assigned. To perform the job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Required Skills
<ul>
<li>Exercise discretion and judgment in actively managing both the Museum&rsquo;s collection and works of art owned by other institutions or individuals that are part of temporary exhibitions or otherwise on loan to the Museum.</li>
<li>Must maintain confidentiality.</li>
<li>Possess knowledge of registration standards and functions.</li>
<li>Possess art handling skills and knowledge of art packing procedures.</li>
<li>Possess strong computer skills and proficiency in use of software programs used by the Registration department including, but not limited to, Word, Access, Excel, and Outlook.</li>
<li>Perform general administrative duties such as preparing paperwork, filing, and copying.</li>
<li>Complete special projects and basic research as assigned.</li>
<li>Possess excellent organizational, interpersonal, and effective communication skills.</li>
<li>Be detail-oriented with strong attention to accuracy.</li>
<li>Possess strong note taking and proofreading skills.</li>
<li>Be capable of meeting deadlines with minimum supervision.</li>
<li>Possess the ability to write reports, business correspondence, and procedure manuals.</li>
<li>Possess the ability to function as staff liaison and to effectively present information and respond to questions from managers, board members, staff, and the public.</li>
<li>Possess the ability to calculate and analyze numbers and perform basic mathematical equations.</li>
<li>Possess the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.</li>
<li>Be able to produce and maintain various schedules.</li>
<li>Possess the ability to do multiple tasks, prioritize them, and work with frequent interruptions.</li>
<li>Assist with inventories of the collection.</li>
<li>Serve as supervisor to interns or volunteers.</li>
<li>Possess knowledge of digital photography media.</li></ul> 


Educations and/or Experience
<ul><li>A bachelor&rsquo;s degree from an accredited college or university is required, A master&rsquo;s degree in art history or museum studies is preferred.</li>
<li>Two to three years&rsquo; related experience and/or training required; or equivalent combination of education and experience.</li></ul> 


Physical Demands of Work Environment

The physical demands and work environment characteristics described here are representative of that that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this hob, the employee is occasionally required to stand; walk; use hands to finger, handle, or feel works of art, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/ or move up to twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, color, vision peripheral vision, depth perception, and the ability to adjust focus.

Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the position. The noise level in the work environment is usually moderate
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Assistant Registrar for Permanent Collections

UC Davis

<div></div><div>Under the general direction of the Student Services Director/Registrar, the Academic Records and Student Finance Supervisor provides operational oversight and direct supervision for academic records, student financial services, and campus-based student services functions within Continuing and Professional Education (CPE). The position oversees the delivery of services related to student records and grading, alternative funding programs, veterans&rsquo; educational benefits, workforce training funds, and enrollment support for campus-based and collaborative academic programs. The incumbent is responsible for ensuring the accuracy, integrity, and compliance of academic records and student financial processes while interpreting and applying institutional, state, and federal policies and regulations. The supervisor manages staff responsible for records, financial services, and student support operations. 
Apply By Date
June 26, 2026 at 11:59pm 
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position<ul><li>
Bachelor&rsquo;s degree in higher education, business administration or a related field and/or equivalent training or experience.</li><li>
Minimum of 3 years experience in academic records, registrar functions, student financial services, or compliance-related roles</li><li>
Experience interpreting and applying policies, regulations, and compliance requirements (e.g., academic policy, financial regulations, or similar)</li><li>
Experience supervising staff and managing service delivery across multiple functional areas</li><li>
Experience managing complex processes and resolving issues involving multiple stakeholders and systems</li><li>
Experience working with enterprise systems (e.g., student information systems, financial systems, or CRM platforms) and maintaining data accuracy and integrity</li><li>
Strong analytical and problem-solving skills, with experience using data to support reporting, audits, and operational decision-making</li></ul> 
Preferred Qualifications<ul><li>
Experience in continuing and professional education, extension, or non-degree program environments</li><li>
Experience with student financial services, including alternative funding sources (e.g., workforce funds, veterans&rsquo; benefits, or similar programs)</li><li>
Demonstrated experience supporting audits, reporting requirements, or compliance reviews</li><li>
Demonstrated experience leading cross-functional initiatives and process improvement efforts</li><li>
Knowledge of UC academic records policies, grading practices, and registrar functions</li></ul> 
Key Responsibilities<ul><li>
30% - Academic Records and Grades</li><li>
30% - Student Financial Services</li><li>
30% - Campus Services</li><li>
10% - Supervision</li></ul> 
Department Overview
UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse portfolio on the campus, with programs spanning pre-college, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally and globally, and posts more than 55K enrollments annually making it the third largest UC Extension by enrollment. Beyond its community-facing role, CPE serves as the internal hub for online education in support of other academic units on the campus. CPE employs approximately 180 employees and draws on the expertise of approximately 1,700 instructors. 
POSITION INFORMATION<ul><li>
Salary or Pay Range: $63,900.00 - $112,100.00 (Dept. budgeted range: $63,900.00 - $90,000.00. Commensurate with experience.)</li><li>
Salary Frequency: Annual</li><li>
Salary Grade: Grade 20</li><li>
UC Job Title: REGISTRAR SUPV 1</li><li>
UC Job Code: 006154</li><li>
</li><li>
Appointment Type: Staff: Career</li><li>
Percentage of Time: 100%</li><li>
Shift (Work Schedule): Manager will advise</li><li>
Location: Davis, CA</li><li>
Union Representation: 99 - Non-Represented (PPSM)</li><li>
Benefits Eligible: Yes</li><li>
This position is hybrid (mix of on-site and remote work)</li></ul> 
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page. 
 
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html 
<ul><li>
High quality and low-cost medical plans to choose from to fit your family's needs</li><li>
UC pays for Dental and Vision insurance premiums for you and your family</li><li>
Extensive leave benefits including Pregnancy and Parental Leave, Family &amp; Medical Leave</li><li>
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement</li><li>
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement</li><li>
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement</li><li>
Access to free professional development courses and learning opportunities for personal and professional growth</li><li>
WorkLife and Wellness programs and resources</li><li>
On-site Employee Assistance Program including access to free mental health services</li><li>
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage</li><li>
Public Service Loan Forgiveness (PSFL) Qualified Employer &amp; Student Loan Repayment Assistance Program for qualified roles</li><li>
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here</li></ul> 
Physical Demands<ul><li>
Standing - Occasional Up to 3 Hours</li><li>
Walking - Occasional Up to 3 Hours</li><li>
Sitting - Frequent 3 to 6 Hours</li><li>
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours</li><li>
Lifting/Carrying 26-50 lbs - Never 0 Hours</li><li>
Lifting/Carrying over 50 lbs - Never 0 Hours</li><li>
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours</li><li>
Pushing/Pulling 26-50 lbs - Never 0 Hours</li><li>
Pushing/Pulling over 50 lbs - Never 0 Hours</li><li>
Bending/Stooping - Occasional Up to 3 Hours</li><li>
Squatting/Kneeling - Occasional Up to 3 Hours</li><li>
Twisting - Occasional Up to 3 Hours</li><li>
Climbing (e.g., stairs or ladders) - Never 0 Hours</li><li>
Reaching overhead - Occasional Up to 3 Hours</li><li>
Keyboard use/repetitive motion - Frequent 3 to 6 Hours</li></ul> 
Environmental Demands<ul><li>
Chemicals, dust, gases, or fumes - Never 0 Hours</li><li>
Loud noise levels - Never 0 Hours</li><li>
Marked changes in humidity or temperature - Never 0 Hours</li><li>
Microwave/Radiation - Never 0 Hours</li><li>
Operating motor vehicles and/or equipment - Never 0 Hours</li><li>
Extreme Temperatures - Never 0 Hours</li><li>
Uneven Surfaces or Elevations - Never 0 Hours</li></ul> 
Mental Demands<ul><li>
Sustained attention and concentration - Frequent 3 to 6 Hours</li><li>
Complex problem solving/reasoning - Occasional Up to 3 Hours</li><li>
Ability to organize &amp; prioritize - Frequent 3 to 6 Hours</li><li>
Communication skills - Frequent 3 to 6 Hours</li><li>
Numerical skills - Occasional Up to 3 Hours</li><li>
Constant Interaction - Frequent 3 to 6 Hours</li><li>
Customer/Patient Contact - Frequent 3 to 6 Hours</li><li>
Multiple Concurrent Tasks - Frequent 3 to 6 Hours</li></ul> 
Work Environment<ul><li>
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.</li></ul> 
Special Requirements &ndash; Please contact your recruiter with questions regarding which activities apply by position<ul><li>
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment</li></ul> 
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. 
A Culture of Opportunity and Belonging
At UC Davis, we&rsquo;re committed to solving life&rsquo;s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. 
 
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 
 
To view the University of California&rsquo;s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination 
 
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere 
 
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks</div>

Academic Records and Student Finance Supervisor (REGISTRAR SUPV 1)

HiredFirst

<div>Job Summary
Day Shift, 8hrs day, 40 hrs week. Required certifications: ICD 10 PCS and ICD 10 CM; AIS Coding. Must be Trauma Registrar with significant Trauma Registry experience.
Maintains current and accurate procedures and practices and maintains an up-to-date data dictionary and daily operations manual. Performs a variety of data collection activities from direct chart abstraction and enters into a comprehensive computerized data management system. Liaises between administration, quality department and trauma stakeholders to provide reports on a scheduled and ad hoc basis. Collects trauma data for injury research, prevention and quality improvement tracking. Assures accuracy and confidentiality in the handling of all trauma registry related matters and is concerned with and active in the improvement of Trauma Program within the facility. Job Requirements: Education and Work Experience: High School Education/GED or equivalent: Preferred Associate?s/Technical Degree or equivalent combination of education/related experience: Preferred Completed an ICD-10 course or an ICD-10 refresher course every 5 years: Required within one year of hire Accrue at least 24 hours of trauma-related CE during the verification cycle: Required within one year of hire Participate in and pass AAAM's Abbreviated Injury Scale (AIS) course for the version used by Cerner: Required within one year of hire Licenses/Certifications: Trauma Registrar Certification: Preferred Certified Abbreviated Injury Scale Specialist (CAISS) certification: Preferred Essential Functions: Performs accurate data abstraction and data entry. Reviews and updates daily trauma log. Identifies all reportable cases for inclusion into the trauma registry. Cross checks with other systems to ensure capture of all trauma patients. Updates trauma log and provides missing data elements in the log and in the registry as information becomes available. Accountable for the integrity of the information extracted and input into the trauma registry. Reviews and updates daily trauma log. Identifies all reportable cases for inclusion into the trauma registry. Cross checks with other systems to ensure capture of all trauma patients. Updates trauma log and provides missing data elements in the log and in the registry as information becomes available. Responsible for gathering information and preparing reports. Maintains pertinent meeting minutes as requested. Provides overall support for the trauma office. Maintains and adheres to strict schedules for reporting and other regulatory requirements. Participates in the trauma performance improvement (PI) program through attending daily trauma rounds, assists with identifying issues or trends when abstracting charts or through other means. Brings PI issues to the attention of direct leadership for direction on resolution. Tracks and prepares reports of all PI issues identified. Performs other job-related duties as assigned. Organizational Requirements: Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable.
Trauma Registrar
HiredFirst
Full-time, Contract
In-Office | Marysville, CA, United States 

#Workwolf</div>

Trauma Registrar

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