payroll & accounting coordinator

Defense Holdings, Inc.

<div>Defense Holdings, Inc. (DHi) 
Location: Hybrid (US) 
Employment Type: Full-Time 
Department: Finance / Payroll &amp; Accounting 
Reports To: Accounting Manager
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking a Hybrid Payroll &amp; Accounting Coordinator to manage payroll processing, maintain accounting records, and ensure compliance with tax and employment regulations. The ideal candidate will be detail-oriented, organized, and experienced in payroll and accounting coordination.
This role requires strong organizational skills and the ability to communicate with team members effectively.
Key Responsibilities
Billing &amp; Accounts Processing<ul><li>
Process payroll accurately and on time for all employees.
</li><li>Maintain payroll records and reconcile payroll accounts.
</li><li>Assist with general accounting functions and journal entries.
</li></ul>Compliance &amp; Reporting<ul><li>
Ensure payroll compliance with federal, state, and local regulations.
</li><li>Prepare payroll reports for management review.
</li><li>Support audits and payroll reconciliations.
</li></ul>Cross-Department Coordination<ul><li>
Collaborate with HR, finance, and operations teams.
</li><li>Ensure payroll and accounting procedures align with company policies and industry standards.
</li></ul>Required Qualifications<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or related field.
</li><li>3&ndash;5 years of experience in payroll processing or accounting coordination.
</li><li>Proficiency in payroll software and Microsoft Office Suite.
</li><li>Strong analytical skills and attention to detail.
</li><li>Ability to manage multiple priorities in a fast-paced environment.
</li></ul>Preferred Qualifications<ul><li>
Experience in government contracting or defense-related payroll and accounting.
</li><li>Familiarity with ERP and payroll platforms.
</li></ul>Core Competencies<ul><li>
Accuracy &amp; Attention to Detail: Ensure payroll and accounting accuracy.
</li><li>Communication Skills: Effectively communicate with team members.
</li><li>Problem-Solving: Address payroll and accounting discrepancies proactively.
</li><li>Time Management: Handle multiple tasks efficiently and meet deadlines.
</li></ul>Work Environment<ul><li>
Professional office environment (or hybrid/remote if applicable).
</li><li>May require occasional travel.
</li><li>Must be eligible to work in the United States.
</li><li>Ability to obtain and maintain security clearance may be required.
</li></ul>Compensation &amp; Benefits<ul><li>
Competitive base salary (commensurate with experience)
</li><li>Medical, Dental, and Vision Insurance
</li><li>401(k) with company match
</li><li>Paid Time Off (PTO) and Holidays
</li><li>Life and Disability Insurance
</li><li>Professional development opportunities
</li></ul>Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</div>

Payroll & Accounting Coordinator

Resolution Center of Jefferson and Lewis Counties, Inc.

ACCOUNTING SPECIALIST/COORDINATORDo you love QuickBooks, spreadsheets, and keeping financial and office systems running smoothly? If so, we&rsquo;d love to meet you!Family Counseling Service of NNY, Inc. and its alliance partner, The Resolution Center, Inc., are seeking an Accounting Specialist/Coordinator (depending on experience) to oversee day-to-day accounting, administrative coordination, and HR systems support for two nonprofit organizations operating from shared office space. This role will also support the transition to upcoming outsourced HR systems.This role is ideal for someone who is adaptable, organized, collaborative, and able to maintain a sense of humor while helping improve systems and processes. The right candidate will bring strong QuickBooks and accrual-based accounting experience, work independently, always communicate proactively, and comfortably manage a variety of responsibilities with efficiency and accuracy. Because this position supports diverse revenue streams and key financial functions, it requires sound judgment and close attention to detail.Reporting directly to the Executive Director, this position supports two agencies operating across three counties, with approximately 12 staff members, different fiscal cycles, and separate QuickBooks systems.What You Will Be DoingAccounting Administration<ul><li>Handle daily accounting activities across two QuickBooks systems, including transaction entry, reconciliations, deposits, and expense allocation</li><li>Review bills, invoices, and receipts for accuracy and proper program allocation</li><li>Process accounts payable timely and in accordance with fiscal policies and procedures</li><li>Monitor cash flow and support day-to-day cash management across both agencies</li><li>Work closely with the Billing Coordinator to monitor accounts receivable and help ensure timely collection of outstanding balances in accordance with the Collections Policy</li><li>Prepare and make bank deposits as needed</li><li>Reconcile bank and credit card accounts</li><li>Manage charge-offs on client balances and city court small claims filings or mediation referrals on a timely basis</li><li>Assist with quarterly grant reporting and financial documentation</li><li>Maintain organized financial records and supporting documentation</li><li>Provide documentation and support for CPA audits/reviews, 990/CHAR500 filings, insurance renewals, and workers&rsquo; compensation reporting</li><li>Support the Executive Director with financial reporting and related administrative tasks</li></ul>Payroll Administration<ul><li>Review and verify employee timesheets for accuracy before payroll processing</li><li>Process bi-weekly payroll accurately and timely through the payroll vendor</li><li>Ensure accurate payroll transactions including wages, taxes, deductions, SEP IRA contributions, etc.</li><li>Maintain payroll records and supporting documentation</li><li>Prepare payroll reports as needed for financial reconciliation and benefits tracking</li><li>Respond to employee payroll questions in a professional and timely manner</li><li>Ensure compliance with federal, state, and local payroll regulations.</li></ul>Administrative Support<ul><li>Answer phones and greet clients as needed</li><li>Assist clients with scheduling appointments in the Electronic Health Record system</li><li>Provide general office support including filing, document preparation, and correspondence</li><li>Assist with basic office technology needs and help coordinate with outside IT vendor as needed</li><li>Support and participate in fundraising events that benefit the employee&rsquo;s agency, and both agencies when serving in a shared role</li><li>Assist with planning meetings, fundraisers, and agency events.</li><li>Attend Board of Directors meetings as needed and assist with preparing agendas, meeting materials, and minutes</li><li>Crosstrain with the insurance billing specialist to provide backup support as needed</li><li>Additional duties may be assigned as organizational needs evolve</li></ul>Qualifications<ul><li>High school diploma or equivalent required</li><li>Associate&rsquo;s Degree in Accounting, Business Administration, or related field preferred</li><li>Minimum 3 years of QuickBooks accrual accounting experience required; nonprofit accounting experience is preferred</li><li>Strong understanding of accounting principles, including double-entry bookkeeping, debits and credits, general ledger reconciliation, and account analysis</li><li>Minimum 2 years of payroll processing experience required</li><li>Minimum 2 years of administrative office experience in a professional setting</li></ul>Required Technical Skills<ul><li>Intermediate proficiency in Microsoft Excel, Word, and Outlook</li><li>Ability to use Excel for filtering data, organizing reports, and basic formulas</li><li>Strong ability to maintain organized digital and paper filing systems</li><li>Ability to learn new systems such as Electronic Health Records and payroll platforms</li></ul>Benefits<ul><li>Competitive nonprofit wage based on experience and qualifications</li><li>Health, Dental, and Vision insurance</li><li>Generous paid time off</li><li>Flexible work schedule</li><li>Occasional remote work opportunities</li><li>Paid professional development and training</li><li>Eligibility for the Federal Public Service Loan Forgiveness Program</li><li>Spacious, customizable private office space</li><li>Convenient parking</li></ul>Additional Requirements<ul><li>Must pass background checks</li><li>A valid driver&rsquo;s license, current automobile insurance coverage, and reliable transportation are required for occasional office errands and meetings.</li></ul>Pay: $18.00 - $23.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>Dental insurance</li><li>Disability insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Experience:<ul><li>Accrual accounting: 2 years (Required)</li><li>QuickBooks: 2 years (Required)</li></ul>Work Location: In person

Accounting Specialist/Coordinator

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Payroll & Accounting Coordinator

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Accounting Specialist/Coordinator