payroll accounting specialist

Seacoast Solutions for Business

Seacoast Solutions for Business provides comprehensive payroll, bookkeeping, and accounting services to a diverse portfolio of over 80 clients. We are seeking a highly organized and detail-oriented Payroll &amp; Accounting Specialist to support both payroll processing and core accounting functions.The ideal candidate is capable of independently managing multiple client engagements, prioritizing competing deadlines, and producing accurate financial reporting in accordance with GAAP standards.Position OverviewThis role is responsible for end-to-end payroll processing, payroll tax compliance, and the accurate reflection of payroll activity within client financial records. In addition, the position supports monthly and quarterly close processes, account reconciliations, and general bookkeeping functions.Key ResponsibilitiesPayroll &amp; Compliance<ul><li>Process weekly, bi-weekly, and monthly payroll for multiple clients</li><li>Ensure accurate and timely payroll tax filings and payments</li><li>Maintain compliance with federal and state payroll regulations</li></ul>Bookkeeping &amp; Operations<ul><li>Classify and record expenses, income, liabilities, and notes payable</li><li>Reconcile bank and credit card accounts, identifying outstanding items</li><li>Manage vendor records, including W-9s and 1099 preparation</li><li>Maintain organized financial documentation and records</li></ul>Accounting &amp; Financial Reporting<ul><li>Record and reconcile payroll transactions within client financials</li><li>Prepare monthly financial statements, including:</li><li>Balance Sheet</li><li>Profit &amp; Loss</li><li>Statement of Cash Flows</li><li>Perform monthly and quarterly account reconciliations</li><li>Complete month-end close by the second week of each month</li></ul>Process Improvement<ul><li>Identify and implement improvements to workflows and procedures</li><li>Maintain clear and up-to-date process documentation</li></ul>Qualifications<ul><li>Proven experience in bookkeeping, payroll, or a similar accounting role</li><li>Preferred degree in related Business field</li><li>Strong understanding of GAAP principles</li><li>Proficiency in QuickBooks Desktop/Online</li><li>Prior use of Payroll Platform (ADP preferred)</li><li>Advanced skills in Microsoft Excel and Outlook</li><li>Excellent attention to detail and accuracy</li><li>Strong organizational and time management skills</li><li>Ability to work both independently and collaboratively</li><li>Strong analytical and problem-solving abilities</li></ul>What Sets You Apart<ul><li>Experience managing multiple clients or accounts simultaneously</li><li>Ability to prioritize and adapt in a deadline-driven environment</li><li>Proactive mindset with a focus on continuous improvement</li></ul>Pay: From $25.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Application Question(s):<ul><li>This is an in-person position, not remote.</li></ul>Work Location: In person

Payroll & Accounting Specialist

Allen County Public Library

<div>The Allen County Public Library is seeking a detail-oriented and dependable Payroll &amp; Accounting Specialist to support our Financial Services team. This role plays a key part in ensuring accurate payroll processing, financial reporting, and compliance with applicable regulations, while supporting the overall financial health of the Library and ACPL Foundation.
If you enjoy working with numbers, solving discrepancies, and contributing to a mission-driven organization, this could be a great fit.<h3 class="jobSectionHeader">
What You'll Do</h3>
Payroll Administration<ul><li>
Process bi-weekly payroll using automated systems, ensuring accuracy and compliance with policies</li><li>
Review and resolve payroll discrepancies, including pay, benefits, and timekeeping issues</li><li>
Manage garnishments, deferred compensation, and other payroll-related transactions</li><li>
Prepare and maintain payroll reports and ensure compliance with federal and state tax filings</li></ul>
Accounting &amp; Financial Support<ul><li>
Perform general ledger entries, reconciliations, and employee withholding transmittals</li><li>
Support gift fund accounting and required state reporting (e.g., Indiana Department of Workforce Development)</li><li>
Assist with grant accounting and reporting</li></ul>
Cash &amp; Treasury Management<ul><li>
Support cash handling and credit card revenue processes</li><li>
Reconcile bank accounts and resolve discrepancies between financial records and third-party processors</li><li>
Ensure internal controls are followed for all financial transactions</li></ul>
Accounts Payable<ul><li>
Manage vendor payments, including documentation review, approvals, and accurate coding</li><li>
Maintain vendor records within the general ledger system</li><li>
Process checks and reconcile vendor statements</li></ul>
Additional Responsibilities<ul><li>
Provide backup support for pension and annuity records (INPRS)</li><li>
Assist with year-end financial processes and reporting deadlines</li><li>
Coordinate records retention in compliance with state requirements</li></ul><h3 class="jobSectionHeader">
What You Bring</h3><ul><li>
Strong attention to detail and accuracy</li><li>
Knowledge of payroll processes and accounting principles</li><li>
Ability to manage multiple priorities and meet deadlines</li><li>
Comfort working with financial systems and data analysis</li><li>
Strong problem-solving and communication skills</li></ul><h3 class="jobSectionHeader">
Why ACPL?</h3>
At ACPL, we're more than a library-we're a community resource dedicated to access, learning, and service. Our staff play an essential role in supporting that mission, and our Financial Services team ensures everything runs smoothly behind the scenes.
Benefits include: 
Medical, Dental, Vision, and Life Insurance (effective on your first day!) 
HSA/FSA 
Voluntary Insurance Options 
Three Weeks of Vacation &amp; Two Weeks of Sick Time 
Ten Paid Holidays 
Paid Parental Leave 
Wellness Participation Bonus &amp; Gym Membership Reimbursement 
Library-funded Pension &amp; Employee Discounts</div>

Payroll and Accounting Specialist

AA Maintenance Services, LLC

Job Summary We are seeking a proactive and detail-oriented Payroll Specialist to join our dynamic team. In this vital role, you will oversee the accurate processing of payroll for our organization, ensuring timely and compliant salary disbursements. Your expertise in payroll management systems, accounting software, and human resources tools will drive efficiency and precision in our payroll operations. This position offers an exciting opportunity to contribute to our company's financial integrity while supporting our employees&rsquo; benefits and compensation needs.***Scheduled hours are currently 7am to 12pm, regular hours are 7am to 4pm once our regular hours of operations resume.***Duties<ul><li>Quickbooks Online</li><li>Invoicing (Payables and Receivables)</li><li>Perform data entry and account reconciliation tasks related to payroll, benefits administration, and tax filings.</li><li>Maintain detailed records of payroll transactions, journal entries, and general ledger reconciliations aligned with corporate accounting standards.</li><li>Collaborate with HRIS (Human Resources Information System) platforms to update employee information and manage benefits data.</li><li>Process accounts payable and receivable related to payroll expenses and vendor payments using accounting software like QuickBooks or similar tools.</li><li>Ensure compliance with federal, state, and local tax regulations by preparing reports and submitting required documentation accurately.</li><li>Conduct analysis of payroll data to identify discrepancies or errors, resolving issues promptly through double entry bookkeeping and technical accounting practices.</li><li>Support non-profit or governmental accounting requirements when applicable, including account reconciliation and financial reporting.</li><li>Assist with benefits administration tasks such as enrollment updates, leave management, and employee inquiries related to payroll benefits.</li><li>Maintain confidentiality of sensitive employee information while adhering to legal standards for data security.</li></ul>Qualifications<ul><li>Proven experience managing payroll processes using systems such as Quickbooks Online</li><li>Strong knowledge of payroll management principles combined with accounting software proficiency including QuickBooks or similar platforms.</li><li>Familiarity with Payroll Taxes (941's, Unemployment Taxes, City, School, and State)</li><li>Understanding of corporate accounting practices including general ledger accounting, journal entries, debits &amp; credits, and account reconciliation.</li><li>Knowledge of tax regulations related to payroll taxes and reporting requirements.</li><li>Ability to perform detailed analysis skills for data accuracy and issue resolution.</li><li>Experience with governmental or non-profit accounting is a plus.</li><li>Excellent data entry skills with 10 key typing proficiency; strong attention to detail in bookkeeping practices such as double entry bookkeeping.</li><li>Effective communication skills to collaborate across departments including finance and human resources. Join us as a Payroll Specialist where your expertise will directly impact our organization&rsquo;s financial health while supporting our valued employees!</li></ul>Pay: $15.00 per hourWork Location: In person

Payroll Specialist

Xcel Cabling

Job Overview We are seeking a highly motivated and detail-oriented Payroll Specialist to join our dynamic team. In this vital role, you will be responsible for managing payroll processes with precision and efficiency, ensuring employees are paid accurately and on time. Your expertise in payroll management systems and accounting software will help streamline our payroll operations, support HR functions, and maintain compliance with applicable regulations. This position offers an exciting opportunity to contribute to a collaborative environment where your skills directly impact the organization&rsquo;s success.Duties<ul><li>Process payroll for all employees using advanced payroll software such as Workday, ADP, Paychex, or UltiPro, ensuring accuracy and timeliness.</li><li>Perform data entry and maintain detailed records related to employee hours, benefits, tax deductions, and other payroll components.</li><li>Reconcile payroll accounts through general ledger accounting practices, including journal entries, account reconciliation, and double entry bookkeeping.</li><li>Manage benefits administration tasks including enrollments, changes, and compliance with applicable laws.</li><li>Prepare and review reports related to payroll, taxes, accounts payable/receivable, and governmental filings to ensure compliance and accuracy.</li><li>Collaborate with HRIS systems like PeopleSoft or Kronos to update employee information and streamline payroll workflows.</li><li>Assist with non-profit or governmental accounting procedures when applicable, ensuring adherence to specific financial regulations.</li><li>Support accounts payable processes by verifying invoices related to payroll expenses and processing payments accordingly.</li><li>Maintain thorough documentation of all payroll transactions, adjustments, and reconciliations for audit purposes.</li><li>Stay current on tax regulations and payroll-related legislation to ensure ongoing compliance across all jurisdictions.</li></ul>Qualifications<ul><li>Proven experience with payroll management systems such as Workday, ADP, Paychex, or Kronos is essential.</li><li>Strong knowledge of accounting software including QuickBooks or similar platforms; familiarity with general ledger accounting is a plus.</li><li>Solid understanding of financial concepts such as debits &amp; credits, journal entries, account reconciliation, and double entry bookkeeping.</li><li>Experience working with HRIS systems like UltiPro or PeopleSoft; knowledge of benefits administration is advantageous.</li><li>Excellent data entry skills with high accuracy; proficiency in 10-key typing is preferred.</li><li>Familiarity with tax experience related to payroll taxes and governmental reporting requirements.</li><li>Strong analysis skills for reviewing payroll data and resolving discrepancies efficiently.</li><li>Ability to handle complex calculations involving benefits deductions, tax withholding, and other payroll components confidently.</li><li>Knowledge of non-profit or governmental accounting practices is desirable but not mandatory. Join us as a Payroll Specialist where your expertise will empower our organization&rsquo;s financial health while supporting our dedicated team members!</li></ul>Pay: $27.63 - $28.27 per hourWork Location: In person

Bill Luke Auto Groups

About UsThe Bill Luke Automotive Group has been a family-owned and operated business for 99 years, and as members of this community we make every effort to maintain its goodwill. Our reputation is paramount, and we treat all who visit Bill Luke with professional courtesy and respect. We are a growing organization that is committed to accuracy and compliance. We are seeking a detail-oriented Payroll Specialist with strong accounting expertise to join our team. This role goes beyond traditional payroll processing, you&rsquo;ll play a key part in ensuring payroll accuracy while supporting general ledger activities, expense tracking, and multi-type pay structures.Job Summary: The Certified Payroll Accountant / Payroll Specialist will manage end-to-end payroll operations while supporting key accounting functions. This position is ideal for someone who thrives at the intersection of payroll and accounting, enjoys working in a fast-paced environment, and is passionate about accuracy, compliance, and continuous improvement.Key Responsibilities:<ul><li>Process end-to-end payroll for employees across multiple pay types (hourly, salaried, bonuses, commissions, and other variable compensation)</li><li>Enter and verify timecards, commissions, bonuses, and adjustments accurately and on time</li><li>Reconcile payroll data with the general ledger, ensuring accuracy and timely reporting</li><li>Prepare and post payroll journal entries, including accruals and adjustments</li><li>Maintain payroll records and reconcile payroll-related accounts</li><li>Review and analyze payroll-related expenses, identifying discrepancies and resolving issues</li><li>Ensure compliance with federal, state, and local payroll laws and regulations</li><li>Audit payroll tax reports and required documentation</li><li>Assist with additional payroll/HR audits as needed</li><li>Coordinate with department managers to gather necessary payroll inputs</li><li>Handle employee inquiries related to payroll, deductions, and taxes</li><li>Collaborate with HR to support compensation, benefits, and daily HR operations</li><li>Continuously improve payroll processes, internal controls, and reporting accuracy</li></ul>Qualifications:<ul><li>Certified Payroll Professional (CPP) designation preferred</li><li>2+ years of payroll experience with a strong accounting focus</li><li>Solid understanding of general ledger processes, reconciliations, and expense tracking</li><li>Experience handling multiple pay types and complex payroll scenarios</li><li>Proficiency in payroll systems and accounting software (e.g., Paycom, Reynolds, or similar)</li><li>Advanced Microsoft Excel skills (pivot tables, VLOOKUPs, etc.)</li><li>High attention to detail, accuracy, and organizational skills</li><li>Strong communication, analytical, and problem-solving abilities</li><li>Ability to manage sensitive and confidential information</li></ul>What We Offer<ul><li>Free Employee Health Care clinic on site!</li><li>Medical, Dental, Vision, Life, Critical Care, Short/Long Term Disability Insurance</li><li>Paid Vacation and Sick time</li><li>401K and Roth with 9% match</li><li>Luke&rsquo;s Diner on site</li><li>Electric vehicle charging stations</li><li>Employee discounts</li><li>Supportive and collaborative work environment</li><li>Opportunities for professional development</li></ul>If you are organized, dependable, and passionate about payroll accuracy and HR support, we would love to hear from you.Pay: $62,000.00 - $72,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Payroll Accountant

Angry Chickz

Payroll Specialist
 
Department: HR
 Reports To: Senior HR Manager
 Location: Sherman Oaks, Hybrid
 FLSA Status: Exempt
 
Position Summary
 Payroll Specialist will be responsible for supporting all payroll functions and managing timekeeping systems while ensuring all payroll data is accurate and compliant. The ideal candidate has strong attention to detail and the ability to independently manage payroll audits regularly while communicating effectively with team members and management.
 
Key Responsibilities
 <ul>
<li>Responsible for bi-weekly for both salaried and hourly employees using Dayforce.</li>
<li>Ensures accurate and timely processing of payroll by reviewing accuracy of time and attendance, new hire onboarding wages, and making adjustments as needed.</li>
<li>Conduct regular audits of payroll and timekeeping data to ensure accuracy and compliance</li>
<li>Review, correct, and maintain timekeeping records, including entering time off and resolving discrepancies</li>
<li>Guide employees on submitting Change Requests and Time Off requests within the system</li>
<li>Serve as the primary point of contact for payroll-related questions from employees and managers for discrepancies and final pays.</li>
<li>Communicate directly with Dayforce support to troubleshoot and resolve system or payroll issues</li>
<li>Assist in audits, reconciliations, general ledger and journal entries in collaboration with accounting</li>
<li>Ensure compliance with federal, state, and local payroll regulations and internal policies</li>
<li>CalSavers plan administration and support benefits deductions</li>
<li>Collaborate cross-functionally with HR and accounting as needed</li>
<li>Role may include other relevant duties and projects as needed</li>
<li>High level of confidentiality REQUIRED</li>
</ul>
Experience & Qualifications
 <ul>
<li>Minimum 7 years of payroll experience, multi-state preferred</li>
<li>Experience with Dayforce is preferred but not required</li>
<li>Strong understanding of payroll compliance, wage and hour laws, and tax regulations</li>
<li>Experience auditing payroll and timekeeping data with a high level of accuracy</li>
<li>Ability to troubleshoot payroll issues and manage corrections independently</li>
<li>Experience communicating with state tax agencies and handling payroll-related notices</li>
<li>Strong communication skills with the ability to effectively support employees, leadership, and accounting teams</li>
<li>High level of organization, discretion, and attention to detail</li>
</ul>
What We Offer
 Base Salary: $80,000 - $90,000
 <ul>
<li>Medical, Dental, Vision, Life</li>
<li>Paid Vacation, Holidays, Sick Time</li>
<li>Travel reimbursement</li>
<li>Opportunities for career advancement within a fast-growing brand</li>
<li>A passionate, values-driven culture that rewards grit, innovation, and results</li>
</ul>
Physical Demands
 Ability to sit for prolonged periods of time; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 25 pounds.
 
Angry Chickz is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where team members and franchise partners thrive. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

HR - Payroll Specialist

ASPIRE 92 (SMC-PRIVATE) LIMITED

We are an agile company offering virtual nimble solutions to our clients. We specialize in virtual support for software, tax, accounting, and financial systems. We specialize in healthcare and technology industries. All our clients are US based.Job Description:We are actively seeking a Payroll and Tax Specialist to join our team. The ideal candidate will have experience working with payroll software, QuickBooks, taxes, and other accounting activities. This role involves providing superior and responsive professional services to our clients, utilizing multiple cloudbased software for payroll, tax, and accounting purposes. The candidate must be able to work directly with US clients through phone, text, and email communication.Key Responsibilities:<ul><li>Prepare and file 1099 and W2 forms</li><li>Manage payroll processes and related accounting activities</li><li>Utilize QuickBooks for payroll and accounting tasks</li><li>Provide responsive and professional services to clients</li><li>Use multiple cloud-based software for payroll, tax, and accounting functions</li><li>Communicate effectively with US clients via phone, text, and email</li><li>Prepare and file quarterly and annual payroll tax returns</li><li>Work on and resolve State and Federal tax notices</li></ul>Requirements &amp; Qualifications:Ideal candidates should have following qualifications:<ul><li>ACCA, CA partially qualified, or equivalent</li><li>Proficient in written and spoken English</li><li>2+ years of experience in relevant field.</li><li>High degree of computer literacy, including knowledge of Microsoft Office and specifically Excel</li><li>Excellent written and oral communication skills</li><li>Experience with QuickBooks</li><li>Experience with US payroll processes</li></ul>Skills:<ul><li>Proven ability to manage multiple tasks and meet deadlines</li><li>Strong attention to detail and organizational skills</li><li>Ability to work independently and as part of a team</li></ul>Job Category: PayrollJob Type: Full TimeJob Location: KarachiJob Type: Full-timeWork Location: Hybrid remote in Karachi

Payroll Specialist (US)

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Payroll Specialist (US)