payroll administrative assistant

GOODWILL INDUSTRIES OF SAN DIEGO COUNTY

<div>Overview:
<div>
POSITIONS SUMMARY:</div><div></div><div> 
The HR &amp; Benefits Specialist is responsible for administering and managing employee benefits programs while supporting core human resources functions. This role ensures compliance with regulations, assists employees with benefits-related inquiries, and collaborates with HR leadership to enhance employee experience and organizational effectiveness.</div>
Responsibilities:
<div>
ESSENTIAL FUNCTIONS</div><div></div><div> 
Reasonable Accommodations Statement: 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.</div><div>
Essential Functions Statement(s):</div><ul><li>
Assists in compiling payroll data such as hours worked, sick and vacation time, employee identification numbers, and supervisor approvals from time sheets and related records.</li><li>
Supports payroll processing by reviewing payroll input reports and identifying potential data entry errors or discrepancies for correction.</li><li>
Enters routine payroll data into systems such as ADP, including adjustments for time corrections, under supervision of payroll leadership.</li><li>
Provides support in processing payroll-related transactions including retro pay, partial payments, and departmental change.</li><li>
Assists in reviewing payroll records for accuracy and flags discrepancies for resolution.</li><li>
Maintains employee payroll records, including tracking transfers between departments and updating relevant systems.</li><li>
Supports preparation of manual checks for terminated employees and assists with related documentation.</li><li>
Assists in responding to payroll information requests from employees and external agencies, ensuring proper documentation and approvals.</li><li>
Maintains payroll-related files, including tax forms (e.g., W-4), ensuring accurate filing and record retention.</li><li>
Organizes and maintains electronic payroll files, including assisting with quarterly and year-end documentation.</li><li>
Assists in preparing routine payroll-related reports, such as lunch premiums, missing documentation, and compliance tracking.</li><li>
Provides administrative support for payroll audits and compliance reporting, including gathering and organizing required documentation.</li><li>
Assists in tracking vacation and sick leave accruals and notifying appropriate personnel of discrepancies.</li><li>
Responds to basic payroll-related inquiries from employees and directs more complex issues to appropriate staff.</li><li>
Assists with distribution of paychecks and payroll-related communications.</li><li>
Supports payroll training efforts by assisting with scheduling, materials preparation, and coordination.</li><li>
Helps communicate payroll policies and procedures to employees as directed.</li><li>
Assists in generating standard payroll and timekeeping reports as requested.</li><li>
Maintains organization of payroll files and storage systems, both physical and electronic.</li><li>
Performs other administrative and payroll-related duties as assigned.</li></ul>
Qualifications:
<div><div>
SKILLS &amp; ABILITIES:</div></div><div></div><div> 
Education: High School or GED diploma. AA preferred.</div><div>
Experience: Minimum one year experience working in a fast paced office environment</div><div>
Computer Skills: Microsoft Word, Excell, PowerPoint, email required. Experience with HRIS systems preferred.</div><div>
Certificate: N/A</div></div><div></div>

Payroll Administrative Assistant

Pirc-Tobin Construction

<div>Job Summary

We&rsquo;re looking for a dependable, detail-oriented Payroll Administrator and Administrative Assistant to join our team. This role blends the important work of managing payroll with providing day-to-day administrative support that keeps our operations running smoothly.

The right person for this position takes pride in getting the details right, enjoys creating organized and efficient systems, and is always ready to lend a hand wherever needed. You&rsquo;ll play a key role in ensuring payroll is accurate and timely, supporting our team across departments, and helping maintain a workplace that runs with clarity and consistency.

If you&rsquo;re someone who values precision, enjoys staying organized, and likes being part of a team that works hard and supports one another, we&rsquo;d love to have you on board. 
Company Overview

Pirc-Tobin Construction is a privately owned heavy/highway construction company established in 2005. Over the years, we have continued to grow, completing work in communities across Eastern Iowa and expanding into the Des Moines area. Our office is located in Alburnett, Iowa, just fifteen minutes north of Cedar Rapids.

We understand the needs of cities and towns of all sizes that are working to improve property value, functionality, and appearance through utility and site development projects.

At Pirc-Tobin Construction, our employees strive to live out our company values every day. We believe in being dependable and hardworking, honest, problem-solvers, and working with care and professionalism in all that we do.

General Job Duties
<ul>
<li>Maintain a basic knowledge of the employee handbook, as well as the mission, vision, and values of Pirc-Tobin Construction, and conduct yourself in a manner that supports the company&rsquo;s values.</li>
<li>Use working time effectively, report to work on time, monitor voicemail and email as appropriate, and meet deadlines.</li>
<li>Escalate issues to management as needed.</li>
<li>Participate in training related to job duties and safety procedures, along with any additional training assigned by management.</li>
<li>Perform other duties and special projects as assigned.</li></ul> 


Essential Job Functions 
Administrative Responsibilities
<ul>
<li>Answer and direct incoming phone calls, screening when necessary.</li>
<li>Welcome and assist visitors, clients, and vendors.</li>
<li>Maintain filing systems as assigned.</li>
<li>Retrieve information from records, emails, meeting minutes, and related documents, and prepare written summaries as needed.</li>
<li>Respond to and resolve administrative questions and requests.</li>
<li>Order trucking permits.</li>
<li>Maintain office supply inventory and coordinate maintenance of office equipment.</li>
<li>Maintain systems for recording expenses and tracking company credit card usage.</li></ul> 


Payroll &amp; Accounting Support
<ul>
<li>Assist with accounts payable and job cost entries.</li>
<li>Maintain Certificates of Insurance (COIs) and keep Foundation software records current.</li>
<li>Process paperwork related to employee job classification changes, wage increases, and other employment-related updates.</li>
<li>Process weekly payroll, payroll taxes, 401(k) contributions, and miscellaneous deductions.</li>
<li>Verify and process Certified Payroll reports.</li>
<li>Process quarterly payroll forms and payments.</li>
<li>Verify year-end payroll data and process and file W-2s electronically.</li>
<li>Maintain good attendance and punctuality.</li>
<li>Perform other duties as assigned.</li></ul> 


Experience Requirements
<ul>
<li>One to two years of related administrative, accounting, or payroll experience very strongly preferred.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Motivated, team-oriented individual with a positive attitude.</li>
<li>Ability to learn quickly, listen well, and follow directions.</li>
<li>Strong professional and interpersonal communication skills.</li>
<li>Ability to work independently and as part of a team.</li>
<li>Effective time management and multitasking skills.</li>
<li>Strong critical thinking and problem-solving skills.</li>
<li>Ability to handle confidential information with discretion.</li></ul> 


Education &amp; Training Requirements
<ul>
<li>High school diploma or GED required.</li>
<li>Associate degree in accounting preferred, or equivalent accounting-related experience.</li>
<li>Proficiency in Microsoft Office, including Excel, or similar software.</li>
<li>Experience with payroll or construction accounting software preferred; Foundation experience is a plus.</li></ul> 


Language Requirements

The primary language of Pirc-Tobin Construction is English. Excellent communication skills include the ability to:
<ul>
<li>Actively listen for understanding.</li>
<li>Ask clarifying questions when needed.</li>
<li>Communicate clearly and professionally in both verbal and written form.</li></ul> 


Reasoning Requirements

This position requires professional-level reasoning skills to process detailed information, prioritize deadlines, and support accurate payroll and administrative functions. 
Physical Requirements
<ul>
<li>Ability to lift 10 to 25 pounds regularly.</li>
<li>Primarily indoor office environment with occasional outdoor exposure.</li>
<li>Ability to sit and stand for extended periods.</li>
<li>Manual dexterity for office and computer-related tasks.</li>
<li>Ability to work at a computer for extended periods.</li></ul> 


Employment Status &amp; Schedule

This is a full-time position, generally scheduled for approximately 40 hours per week, Monday through Friday, during normal business hours of 8:00 a.m. to 4:30 p.m. Hours may increase over time based on workload and business needs. 
Benefits Offered
<ul>
<li>Health and dental insurance</li>
<li>HSA with company contribution</li>
<li>401(k) with company match</li>
<li>Supplemental accident, critical illness, hospital, and cancer insurance</li>
<li>Life insurance</li>
<li>Weekly direct deposit</li>
<li>Profit sharing program</li>
<li>Paid holidays</li>
<li>Paid time off</li>
<li>Annual boot and clothing allowance</li>
<li>Collaborative and supportive workplace culture</li></ul> 


Join a team that takes pride in doing things the right way. We&rsquo;re committed to operational excellence and value individuals who are proactive, detail-oriented, and take ownership of their work. In this role, your ability to manage payroll accurately and support day-to-day operations will play a meaningful part in keeping our organization running smoothly. Most importantly, you&rsquo;ll be part of a team that works hard, supports one another, and values the people behind the work.</div>

Payroll Administrator & Administrative Assistant

Mary Help of Christians School

This fulltime position reports to the Office Manager and is responsible for assisting the Office Manager in all duties as assigned or needed and all payroll responsibilities.The employee will meet all qualifications and behavior standards as set by the Laredo Catholic School Office for staff and as stated in the Salesian Educator Profile for staff and as stated in the Salesian Educator Profile. It is primarily the witness and the behavior of all employees that give the distinctive character to Catholic schools.The Office Assistant must be knowledgeable and qualified in the content and scope of their work. It is the chief desire of the Church that employees of Catholic institutions consider their lived-faith and their Christian life-style just as important as their professional credentials.In accordance with certification requirements and the performance expectations of the Catholic School Office, the School Office Assistant of Mary Help of Christian School shall meet the following employment criteria:&middot; Be diligent in learning the Salesian Educational Philosophy and dedicated in its implementation and application&middot; Maintain a high level of confidentiality&middot; Cultivate attitudes and skills of one&rsquo;s self, students and fellow employees for life-long learning&middot; Coordinate attendance&middot; Work closely with the Office Manager&middot; Assist with data entry, including invoices and financial records&middot; Organize office files, documentation, and supplies&middot; Provide general support to the Office Manager and staff as needed&middot; Communicate with vendors or employees regarding payroll and administrative matters. Process payroll on a regular schedule (biweekly and monthly) ensuring all employees are paid accurately and on time&middot; Review, verify and enter employee timesheets, attendance records, and leave requests (sick, vacation, personal days)&middot; Calculate wages, overtime, bonuses, and any applicable deductions (benefits, 401K retirement, garnishments, etc.)&middot; Maintain and update employee payroll records, including new hires, terminations, pay rate changes, and direct deposit information&middot; Ensure compliance and federal, state, and local payroll laws and regulations&middot; Prepare and distribute payroll reports to administration or finance office as needed&middot; Coordinate with Human Resources and the Office Manager regarding employee status changes and payroll adjustments&middot; Assist with Tax-related documentation such as W-2s and other payroll filings&middot; Reconcile payroll discrepancies and resolve employee inquiries in a timely and professional manner&middot; Maintain confidentiality of all payroll and employee information&middot; Support audits by providing payroll documentation and reports with requested&middot; Ensure proper recordkeeping and filing of payroll documents for compliance and auditing purposes&middot; Official Transcripts (if applicable)&middot; Resume (required)&middot; Two (2) references forms from current or previous supervisors&middot; Strong organizational, communication and interpersonal skills&middot; Ability to communicate effectively in verbal and written form&middot; Ability to maintain emotional control under stress&middot; Driver&rsquo;s License&middot; Social Security&middot; Tuberculosis Exam&middot; Background Clearance&middot; Medical, Dental, Vision &amp; Life Insurance&middot; Retirement plans (401(k))&middot; Paid Time Off (10 PTO)&middot; Paid Holidays, including:o 1 week for Thanksgivingo 2 weeks for Christmaso 1 week for Spring Breako 2 weeks for Summer BreakPay: From $25,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Assstant/Payroll

Archway management

<div>Job Description

Under the direct supervision of the Payroll Manager. The Payroll Assistant will support in the efficient operation of processing payroll. Perform duties related to payroll operations.

Duties : included but not limited to the following:

Maintains payroll records information by collecting, calculating, and entering data

Including recording hours of work, processing time records, and maintaining payroll control records.

Issue and record adjustments to pay related to previous errors or retroactive increases

Aide with a high volume of payroll, to include 950+ employees

Maintain knowledge base and resource information for multi-state payroll processing

Assist with processing employee changes to direct deposit, deductions, child support, wage garnishments, wage verifications etc.

Backup for Payroll Supervisor for processing payrolls as well as prepare paychecks for distribution

Answering questions and requests related to payroll in a timely manner

Maintains payroll operations by following policies, procedures and confidential information

Assist in special projects at the direction of the Payroll Manager

Other duties may be assigned

Skills:

Ability to sort and file numerically.

Input information with speed and accuracy.

Ability to use computer terminal, ten key by touch, facsimile, and copier.

Communicate effectively orally and in writing

Ability to handle highly confidential information

Benefits:

Medical

Dental

Vision</div>

Payroll Assistant

AAON

<div>Job Description:
The Payroll Administrator I is responsible for accurately processing payroll activities and maintaining payroll records to ensure timely and compliant compensation for employees. This role supports departmental objectives by ensuring payroll transactions align with internal policies and external regulations. The position contributes to operational efficiency through careful review, reconciliation, and resolution of payroll discrepancies. The Payroll Administrator I works collaboratively within the payroll team to support consistent and reliable payroll operations.
Primary duties may include, but are not limited to:
<ul><li>Processes payroll changes, including pay adjustments, deductions, and withholdings, in accordance with established procedures.
</li><li>Calculates and processes court-ordered deductions such as garnishments and child support payments.
</li><li>Reviews time and attendance records regularly to ensure accuracy in preparation for payroll processing.
</li><li>Calculates regular and overtime pay in compliance with applicable policies and regulations.
</li><li>Processes payroll cycles, ensuring accurate calculation of taxes, benefits, and other authorized deductions.
</li><li>Audits payroll data and documentation to identify and correct errors or discrepancies.
</li><li>Responds to employee and management payroll inquiries and works to resolve issues in a timely manner.
</li><li>Maintains accurate payroll records and files required documentation in accordance with retention requirements.
</li><li>Assists with accounting-related requests related to payroll transactions as needed.
</li><li>Provides backup support to other payroll team members to ensure continuity of operations.
</li><li>Performs other duties as assigned.
</li></ul>Education and Experience Requirements:
Requires a High School diploma or General Education Diploma; 2+ years of experience in payroll administration or a related field, or any combination of education and experience, which would provide an equivalent background. Post-secondary education and bilingual or multilingual skills preferred.
Knowledge, Skills, and Abilities:
<ul><li>Strong mathematical and analytical skills with attention to detail and accuracy.
</li><li>Ability to interpret and apply payroll policies, procedures, and regulatory requirements.
</li><li>Proficient written and verbal communication skills.
</li><li>Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
</li><li>Effective organizational and time management skills.
</li><li>Ability to work independently and collaboratively in a team-oriented environment.
</li></ul>Essential Mental and Physical Functions:
<ul><li>Ability to sit for extended periods while performing payroll and administrative tasks.
</li><li>Frequent use of fine motor skills for data entry and document review.
</li><li>Ability to concentrate for prolonged periods while performing detailed work.
</li><li>Ability to read, review, and interpret numerical and written information accurately.
</li><li>Ability to manage multiple tasks and meet established deadlines
</li></ul>Work Environment:
<ul><li>Perform all tasks on-site or in a professional office environment.
</li><li>Work is primarily sedentary and performed in a climate-controlled setting.
</li><li>Regular interaction and collaboration with payroll, human resources, and finance staff.
</li><li>Compliance with all applicable organizational policies related to confidentiality and data security.
</li></ul>Disclaimer:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.
Acknowledgement:
I have read this job description (or had it read to me) and I fully understand all my job duties and responsibilities. I am able to perform the duties and responsibilities as outlined, with or without reasonable accommodation. I understand that my job duties and responsibilities. If I have any questions about job duties not specified on this description that I am asked to perform, I should discuss them with my immediate supervisor or a member of the Human Resources staff.</div>

Payroll Administrator

Hankey Investment Company, LP

<div>Los Angeles, CA | Onsite |Payroll

Pay Range: $70,304- $75,000 Per Year. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire and will be dependent on a wide range of factors, including but not limited to geographic location, skill set, experience, education, credentials, and licensure when applicable.

Working at Hankey Investment Company

We believe that great work is only possible with a great team. Our team is looking to find an individual who believes in our core values, &ldquo;People, Purpose, Passion&rdquo;. As a Payroll Administrator II you&rsquo;ll form part of the Human Resources department, therefore we are looking for a candidate who enjoys working with others, making a difference, and having an impact on the day-to-day lives of others.

What&rsquo;s the role?

We are looking for a Payroll Administrator II who will be responsible for performing a variety of routine administrative duties relating to payroll processes and working closely with the Human Resources team. As a Payroll Administrator you will interact with Hankey Group of Companies executives, managers, employees, and vendors.

You&rsquo;ll form part of a team with a friendly but fast-paced environment. You will serve as the point of contact for assigned client groups (Employers) within the organization, employee accounts receivable, garnishments, and inter-company accounts payable.

This is a full time non-exempt role in which you&rsquo;ll report to the VP of HR. You must be willing to work onsite at the Los Angeles Corporate office.

What is like being part of our operations team?
<ul>
<li>The payroll team helps process all payroll processes in a precise and accurate manner.</li>
<li>The team will train you to ensure you are prepared with sufficient knowledge and skills to perform your role.</li>
<li>The team often meets to discuss questions or concerns in order to meet objectives and accomplish tasks/projects.</li>
</ul>
What you&rsquo;ll do as a Payroll Administrator II?
<ul>
<li>Create statements and analysis for the company as needed</li>
<li>Generate and process intercompany payroll invoices</li>
<li>Prepare payroll check runs in accordance with established routines</li>
<li>Routinely communicate with company HR Administrators, including research of transactions relating to earnings or payroll deductions</li>
<li>Update and maintain confidential current and terminated employee payroll records</li>
<li>You will also assist the payroll team with reconciling/auditing PTO and other paid benefits</li>
<li>Processing and managing of voluntary and involuntary deductions through payroll for accuracy</li>
<li>Assist employees with payroll-related matters; adhering to and communicating tax-related compliance matters and protocols according to Human Resources policies and procedures</li>
<li>Responsible for the accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system</li>
<li>Review the computation of pay and associated deductions for accuracy</li>
<li>Maintain up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll; understand and follow applicable provisions</li>
<li>Ensure payroll issues are escalated and resolved promptly</li>
<li>Other duties as required</li>
</ul>
The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

Qualifications &amp; Experience

What we look for in our Payroll Administrator II?
<ul>
<li>Strong working knowledge of California wage and labor laws</li>
<li>Experience with General Ledger balancing and account reconciliation</li>
<li>Hands on administrator experience with HRIS systems, preferably UKG Pro</li>
<li>Advanced proficiency in Microsoft Excel, including formulas, expressions, and logical functions</li>
<li>Client-focused mindset with excellent written and verbal communication skills</li>
<li>Ability to confidently articulate ideas, solutions, and recommendations to team members</li>
<li>Team player with a positive, solution-oriented attitude</li>
<li>APA or CPP certification highly preferred</li>
<li>Associate&rsquo;s degree in Business Administration or a related field, or a minimum of 5 years of equivalent relevant work experience</li>
</ul>
Candidates must be eligible to work in the U.S.

Benefits

What do we offer?
<ul><li>Medical, Dental, and Vision benefits.</li>
<li>Supplemental life insurance policies for you and your dependents</li>
<li>Long term disability insurance</li>
<li>Flexible Spending Account (FSA)</li>
<li>Employer paid life insurance</li>
<li>Retirement plans: Employer match, 401(k) and Employee Stock Ownership Plan (ESOP)</li>
<li>Career Path Opportunities</li>
<li>Team building and Employee Appreciation Events</li>
<li>Onsite Gym with group Yoga and Pilates; classes</li>
<li>UKG Wallet (access to your pay before payday)</li>
<li>Tickets at Work- Discounts on parks, museums, movie tickets and much more</li>
<li>AT&amp;T Wireless Discounts</li>
<li>Midway Rent a Car- Rental car Discounts</li>
<li>Dell Member Purchase Program</li>
<li>Employer meal subsidy (Fooda)</li>
<li>Electrical vehicle charging stations (Chargie)</li></ul></div>

Payroll Administrator II

Wagenseller, Foley, Hollingsworth

Payroll AdministratorWagenseller, Foley, Hollingsworth CPA&rsquo;sWe are seeking an experienced and attentive Payroll Administrator to join our busy practice located in Wilmington, Ohio. The Payroll Administrator will be assisting clients with their payroll by gathering information, making calculations, and resolving discrepancies relating to payroll. The ideal candidate for this position has a background in Payroll Administrator, is punctual and detail-oriented and enjoys interacting with people.Job Responsibilities &amp;amp; Duties Maintaining payroll information by collating, calculating and entering data Updating payroll records by entering any changes to employee information or benefits such as job titlechanges, exemptions and saving deductions Preparing reports that include summaries of earnings, tax deductions, leave, compassionate leave andnon-taxable wages Calculating payroll liabilities by determining employee taxes, including federal and state income andsocial security tax, and calculating employer&rsquo;s payments for social security, unemployment andworker&rsquo;s compensation Resolving payroll discrepancies and answering any employee payroll queries Maintaining all payroll operations according to company policies and procedures Processing and issuing W-2 forms to employees Make judgments about whether client&rsquo;s needs are being met and whether additional service is necessaryJob Skills &amp;amp; Qualifications High School Degree or Equivalency, preferred Associates Degree. Experience with payroll software and basic accounting principles is a plus. Strong computer skills such as typing, system and software knowledge Knowledge of wage withholding orders Accurate data entry skills with great attention to detail Excellent communication skills, both verbal and written, to communicate with employees regardingtheir issues and concerns Good client service skills Being an effective team player Sound decision-making skills Ability to multitask in a stressful environment with specific deadlines Ability to work independently in a time-sensitive environment Confidentiality and respect for the privacy of employee recordsLocation: Wilmington, Ohio / Full Time In The OfficeSalary: 40k to 45k a year, $21 to $24 an hourSend Resume to: daniel.t.albano@gmail.comJob Type: Full-timePay: $21.30 - $23.17 per hourBenefits:<ul><li>401(k) matching</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Wilmington, OH 45177 (Required)</li></ul>Ability to Relocate:<ul><li>Wilmington, OH 45177: Relocate before starting work (Preferred)</li></ul>Work Location: In person

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