payroll administrator

Victor Community Support Services

<div>WHY VICTOR?
<ul>
<li>Learning Organization: Victor provides the best training for new grads and clinicians looking to begin their career!</li>
<li>Leadership Development: Victor provides employees leadership training and promotes within! Many of our executive leadership team have been promoted from entry-level positions!</li>
<li>Reimbursements: Victor provides reimbursements for license registration fees, CEUs, travel, internet/cell phone usage and more!</li>
<li>Loan Forgiveness: Victor employees can apply for Public Service Loan Forgiveness!</li></ul> 
 
JOB SUMMARY

Under the direct supervision of the Payroll Manager, the Payroll Administrator is responsible for performing day to day payroll functions and required reporting in support of the Agency&rsquo;s payroll processes and cycles.

ESSENTIAL FUNCTIONS
<div>
<ul><li>Coordinates the collection and processing of payroll and payroll related information.</li></ul>
<ul><li>Maintains the mapping of the GL payroll accounts and department setup within each entity.</li></ul>
<ul><li>Supports the Programs with the timekeeping process and communicates with program staff.</li></ul>
<ul><li>Posts and processes manual paychecks.</li></ul>
<ul><li>Processes requests for payroll related employee information.</li></ul>
<ul><li>Enters payroll information into company financial and payroll systems.</li></ul>
<ul><li>Prepares and distributes payroll checks and other payroll related documentation for the Agency.</li></ul>
<ul><li>Performs necessary reporting and takes necessary action related to company 403(b) and 457(b) plans. Completes GL entries associated with these plans.</li></ul>
<ul><li>Processes direct deposit payroll activity.</li></ul>
<ul><li>Participates in audits, including Workers&rsquo; Compensation and annual audit.</li></ul>
<ul><li>Prepares quarterly payroll tax returns, government survey reporting, participates in annual reporting such as W-2s.</li></ul>
<ul><li>Completes other duties as assigned.</li></ul>
</div>
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
<div>
<ul><li>Must have minimum of four years of payroll experience and must possess a strong working knowledge of payroll concepts and completion of at least six college-level units of accounting/bookkeeping. One year of additional experience may be substituted for education requirements.</li></ul>
<ul><li>Must have a general understanding of general labor laws and of accounting/bookkeeping concepts.</li></ul>
<ul><li>Must reside in one of the following states: CA, AZ, NV, OR, CO</li></ul>
<ul><li>Must have experience with computerized payroll systems and possess intermediate knowledge of MS Excel.</li></ul>
<ul><li>Experience processing payroll for organizations that have 500+ employees using an Human Capital Management platform.</li></ul>
<ul><li>Experience working in a primarily remote role and is comfortable spending multiple full days using a communications platform (Zoom).</li></ul>
<ul><li>Must be comfortable working in a team environment and have a customer service disposition for providing support to all of the stakeholders in the Agency.</li></ul>
<ul><li>Must be comfortable working with recurring deadlines and expect to work overtime during the bi-weekly payroll processing.</li></ul>
</div>
PHYSICAL REQUIREMENTS:
<ul>
<li>Have an adequate range of body motion and mobility to work in a residential, office or outdoor environment including standing and walking (even and uneven surfaces), alternating between standing and sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasional carrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently.</li>
<li>Must be able to sit for prolonged periods of time.</li>
</ul>
COMPENSATION:
<ul>
<li>PAY RANGE: $24.63 - $33.86/HR (actual salary is dependent on verification of applicable experience above the minimum qualifications for the role)</li> 
</ul>
BENEFITS:
<ul>
<li>Low cost Medical, Dental and Vision</li>
<li>Life Insurance plan for employee and family</li>
<li>8 Paid Holidays, PTO and Sick pay</li>
<li>Retirement Savings Plan (403B)</li>
<li>100% Employer Funded Retirement Plan</li>
<li>Employee Assistance Program</li>
<li>Mileage Reimbursement</li>
<li>Verizon Wireless Discount</li>
<li>Employee Referral Bonus Program</li></ul></div>

Payroll Administrator

Stratum Environmental Group

About the jobAbout the RoleStratum Env Group is looking for a detail-oriented Company Administrator to keep our office running smoothly. You&rsquo;ll handle day-to-day bookkeeping, invoicing, payroll support, and general administrative operations. QuickBooks proficiency is a must.Key Responsibilities<ul><li>Manage accounts payable/receivable, invoicing, and billing in QuickBooks</li><li>Process payroll and maintain employee records</li><li>Track job costs, purchase orders, and vendor payments</li><li>Maintain organized filing systems (digital and physical)</li><li>Coordinate with project managers on budgets and expense reports</li><li>Handle general office administration, correspondence, and scheduling</li><li>Assist with compliance documentation and permit tracking</li></ul>Requirements<ul><li>Proficiency in QuickBooks (Desktop or Online) &mdash; required</li><li>2+ years of administrative or bookkeeping experience</li><li>Strong attention to detail and accuracy</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Experience in construction, environmental services, or erosion control is a plus</li></ul>How to ApplySend your resume and a brief cover letter to [hr@stratumeg.com]. Include &ldquo;Company Administrator&rdquo; in the subject line.Pay: From $60,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>QuickBooks: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Required)</li></ul>Location:<ul><li>Texas (Required)</li></ul>Work Location: Remote

Company Administrator

Beautiful Cleaning

Accounting / Office Administrator &ndash; Full Time Beautiful CleaningBeautiful Cleaning is looking for a highly organized and experienced Accounting/Office Administrator to join our team.This is a key role responsible for payroll, invoicing, accounts receivable/payable, reporting, and overall office operations. You will work directly with ownership and help keep our business running efficiently.What we&rsquo;re looking for:<ul><li>Monday-Friday 8am-4:30pm</li><li>Compensation: $59,000&ndash;$63,000 per year (salary position)</li><li>Two week Vacation pro-rated.</li><li>Holiday pay and sick day pay.</li><li>Strong accounting and office management experience</li><li>Detail-oriented with excellent follow-through</li><li>Professional communication skills</li><li>Strong computer and accounting software knowledge</li><li>QuickBooks online experience</li><li>Manage accounts payable and accounts receivable including bank deposits, aging report and follow up with past due clients.</li><li>Ability to multitask and support a team</li><li>Flexible and dependable</li><li>Trustworthy individual with proven experience handling confidential information.</li><li>Important: We are only considering candidates seeking a long-term position with stability and growth.</li></ul>If you&rsquo;re looking for a career not just a job we&rsquo;d love to hear from youPay: $59,000.00 - $63,000.00 per yearBenefits:<ul><li>Paid sick time</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Accounting: 1 year (Required)</li><li>QuickBooks: 1 year (Required)</li></ul>Security clearance:<ul><li>Confidential (Required)</li></ul>Ability to Commute:<ul><li>Brookfield, WI 53005 (Required)</li></ul>Work Location: In person

Accountant

BrightView Landscapes

<div>
 
 Description
 
 
 
 
 The Best Teams are Created and Maintained Here.
 
 
 
 
 Job Summary
 
 
 
 <ul>
 <li>
 The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch.The Branch Administrator serves as the key contact point for employees, clients, region, and corporate.
 
 
 </li>
 </ul>
 
 Duties And Responsibilities
 
 
 
 
 Payroll Administration
 
 
 
 <ul>
 <li>
 Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms.
 </li>
 <li>
 Process and enter weekly timesheets accurately and in a timely manner.
 </li>
 <li>
 Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers.
 </li>
 <li>
 Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting.
 </li>
 <li>
 Run payroll edit reports, verify employee entries, and make corrections as needed.
 </li>
 <li>
 Communicate verification and any required updates to Corporate Payroll.
 
 
 </li>
 </ul>
 
 Billing and Invoicing
 
 
 
 <ul>
 <li>
 Prepare and process contract and work order billings, including snow, irrigation, and enhancement services.
 </li>
 <li>
 Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers.
 </li>
 <li>
 Enter billings into the billing system, print and mail invoices, and maintain organized client billing files.
 </li>
 <li>
 Record all billings in the work order log and ensure timely submission to clients.
 
 
 </li>
 </ul>
 
 Accounts Receivable
 
 
 
 <ul>
 <li>
 Generate and review aged receivables reports weekly, identifying accounts over 30&ndash;45 days past due.
 </li>
 <li>
 Collaborate with Branch and Account Managers to determine appropriate collection strategies.
 </li>
 <li>
 Contact customers to confirm payment status, update notes in the AR system, and follow up as needed.
 </li>
 <li>
 Send invoices, collection letters, or legal documentation as required to resolve outstanding balances.
 
 
 </li>
 </ul>
 
 Accounts Payable
 
 
 
 <ul>
 <li>
 Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping.
 </li>
 <li>
 Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log.
 </li>
 <li>
 Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required.
 </li>
 <li>
 Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable.
 
 
 </li>
 </ul>
 
 General Office Administration
 
 
 
 <ul>
 <li>
 Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems.
 </li>
 <li>
 Order and manage office supplies in alignment with budget guidelines.
 </li>
 <li>
 Prepare client proposals, contracts, and professional correspondence as needed.
 </li>
 <li>
 Process incoming and outgoing mail and run reports as directed by branch leadership.
 </li>
 <li>
 Maintain organized job and client files to support operational efficiency.
 
 
 </li>
 </ul>
 
 Human Resources Support
 
 
 
 <ul>
 <li>
 Prepare and manage new hire packets, employee personnel files, and I-9 documentation.
 </li>
 <li>
 Coordinate employee uniform ordering, distribution, and returns.
 </li>
 <li>
 Assist with workers&rsquo; compensation reporting and monitor claim status.
 </li>
 <li>
 Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures.
 
 
 </li>
 </ul>
 
 Accounting Administration
 
 
 
 <ul>
 <li>
 Assist with month-end close and reporting as directed by the Branch Manager and Controller.
 </li>
 <li>
 Compile and submit required accounting and administrative materials for review and audit purposes.
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Associate degree in Business or a related field, and/or 3 - 5 years&rsquo; experience in an office environment with accounting related responsibilities.
 </li>
 <li>
 Communicate clearly orally and in writing to a variety of audiences.
 </li>
 <li>
 Identify and solve problems.
 </li>
 <li>
 Proficient in Excel, Word, and Outlook
 </li>
 <li>
 Ability to learn BrightView&rsquo;s internal software systems.
 </li>
 <li>
 Good data entry and typing skills.
 </li>
 <li>
 Ability to operate fax, copier, and multi-line phone.
 </li>
 <li>
 Good working knowledge of basic accounting, human resources, general business, grammar, and spelling.
 
 
 </li>
 </ul>
 
 Physical Demands/Requirements
 
 
 
 <ul>
 <li>
 Constant operation of a computer and other office equipment, such as alaptop, acell phone, and printers/copiers
 </li>
 <li>
 Position is sedentary; must be able to remain in a stationary position for the majority of time.
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 
 <ul>
 <li>
 This role works in an indoor office work environment.
 
 
 </li>
 </ul>
 
 BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer.
 
 
 
 
 This job description is subject to change at any time.
 
 
 
 
 Compensation Pay Range
 
 
 
 $60,000 - $70,000
 
 
 
 
 BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process
 
 
 
 .
 
 
 
 
 It&rsquo;s Not Just a Team. It&rsquo;s One BrightView.
 
</div>

Branch Administrator

Caliber Collision

<div>Service Center
Colorado Springs - North
JOB SUMMARY
Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center&rsquo;s consistent application of all Caliber Standard Operating Procedure&rsquo;s through ongoing training and monitoring.
OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO:
<ul><li>$17 - $19 per hour!</li></ul>
BENEFITS OF JOINING THE CALIBER FAMILY<ul><li>
Benefits from day one: Immediately eligible for medical, dental and vision</li><li>
Industry Comparable Pay &ndash; Paid weekly and eligible for overtime</li><li>
Paid Vacation &amp; Holidays &ndash; Can begin accruing day 1</li><li>
Career growth opportunities &ndash; we promote from within!</li><li>
A career for life: You&rsquo;ll gain hands-on experience within a production shop.</li></ul>
REQUIREMENTS:
<ul><li>2+ years of experience within a customer facing environment</li><li>
1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred)</li><li>
Must have a valid driver&rsquo;s license and be eligible for coverage under our company insurance policy</li></ul>
ABILITES/SKILLS/KNOWLEDGE
<ul><li>Effective verbal and written communication skills</li><li>
Ability to navigate multiple software systems, i.e., Microsoft Office Suite</li><li>
Work through competing priorities and adapt easily to a fast-paced environment</li><li>
Ability to provide personable, friendly customer service to internal and external customers</li></ul>
Caliber is an Equal Opportunity Employer
Caliber uses E-Verify to confirm the identity and employment eligibility of all new hires.
Must be eligible to work in the U.S. with no restrictions.</div>

Office Administrator

<div>Service Center
Ypsilanti
JOB SUMMARY
Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center&rsquo;s consistent application of all Caliber Standard Operating Procedure&rsquo;s through ongoing training and monitoring.
BENEFITS OF JOINING THE CALIBER FAMILY<ul><li>
Benefits from day one: Immediately eligible for medical, dental and vision</li><li>
Industry Comparable Pay &ndash; Paid weekly and eligible for overtime</li><li>
Paid Vacation &amp; Holidays &ndash; Can begin accruing day 1</li><li>
Career growth opportunities &ndash; we promote from within!</li><li>
A career for life: You&rsquo;ll gain hands-on experience within a production shop.</li></ul>
REQUIREMENTS:
<ul><li>2+ years of experience within a customer facing environment</li><li>
1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred)</li><li>
Must have a valid driver&rsquo;s license and be eligible for coverage under our company insurance policy</li></ul>
ABILITES/SKILLS/KNOWLEDGE
<ul><li>Effective verbal and written communication skills</li><li>
Ability to navigate multiple software systems, i.e., Microsoft Office Suite</li><li>
Work through competing priorities and adapt easily to a fast-paced environment</li><li>
Ability to provide personable, friendly customer service to internal and external customers</li></ul>
Caliber is an Equal Opportunity Employer
Caliber uses E-Verify to confirm the identity and employment eligibility of all new hires.
Must be eligible to work in the U.S. with no restrictions.</div>

Colorado Department of Human Services

Accountant III - Leave, Payroll Manager

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Accountant III - Leave, Payroll Manager