payroll and benefits coordinator

Tioga County

Assistant Payroll Coordinator (Provisional Appointment) Tioga County Treasurer&rsquo;s Office &ndash; Owego, NY Status: Provisional, pending permanent appointment from eligible list Work Hours: Full time, 35 hours/week Salary: $49,000 &ndash; $59,000 (Management/Confidential) Benefits: Health, dental, and vision insurance; paid leave; NYS Retirement System; Deferred Compensation PlanAbout the Position: Tioga County is seeking a detail‑oriented and highly organized Assistant Payroll Coordinator to support all aspects of payroll processing for County employees. This position assists with bi‑weekly payroll reconciliation, processing, reporting, and maintaining accurate financial and payroll records in compliance with federal and state laws, County policies, and collective bargaining agreements. The Assistant Payroll Coordinator works closely with the Payroll Coordinator, serves as designated backup during their absence, and interacts regularly with internal departments and external agencies such as retirement systems, banks, and government entities.The title of Assistant Payroll Coordinator is a competitive civil service position. Applicants must meet minimum qualifications and successfully complete the civil service examination. The exam date has not yet been determined. A provisional appointment may be made pending a background check. Permanent appointment requires taking the exam and being reachable on the resulting eligible list.Key Responsibilities:<ul><li>Assist with payroll functions in accordance with laws, policies, procedures, and collective bargaining agreements</li><li>Reconcile payroll-related payments, maintain accurate tracking spreadsheets, and ensure timely payments to vendors</li><li>Verify and process payroll deductions, including taxes, benefit premiums, union dues, retirement contributions, direct deposits, and court‑ordered garnishments</li><li>Coordinate payroll activity with departments and monitor electronic time entry and employee data for accuracy and compliance</li><li>Maintain effective communication with employees, internal staff, and external agencies (retirement systems, banks, government offices, software support)</li><li>Prepare and assist with required reporting, including W‑2 wage reporting, deferred compensation, garnishments, and other agency filings</li><li>Maintain accurate payroll files and records, including salary adjustments based on contracts or policy</li><li>Assist with monitoring retirement systems to ensure correct reporting, crediting, and payments</li><li>Perform clerical and account‑keeping duties as assigned within the Treasurer&rsquo;s Office</li></ul>Knowledge, Skills, and Abilities:<ul><li>Good knowledge of modern payroll practices, payroll taxes, payroll systems, and financial software</li><li>Good understanding of federal and state payroll laws and related regulations</li><li>Knowledge of County policies and collective bargaining agreement provisions affecting payroll</li><li>Strong accounting and bookkeeping principles</li><li>Proficiency with computer software applications related to payroll and financial record‑keeping</li><li>Strong verbal and written communication skills</li><li>Ability to make logical decisions, plan and review work, and meet strict deadlines</li><li>Strong mathematical skills and attention to detail</li><li>Ability to work cooperatively with employees, the public, and outside agencies</li><li>Ability to perform detailed work requiring sustained concentration</li><li>Self‑motivated and reliable</li><li>Physical condition commensurate with job duties</li></ul>Minimum Qualifications: Graduation from high school or possession of a high school equivalency diploma AND one of the following:a. Bachelor&rsquo;s degree in business administration, accounting, finance, or closely related field; OR b. Associate degree in one of the above fields AND two (2) years of full‑time (or part‑time equivalent) experience maintaining financial accounts and records; OR c. Four (4) years of full‑time (or part‑time equivalent) experience maintaining financial accounts and records; OR d. An equivalent combination of education and experience as defined by the limits of (a) and (b).Please Apply Online: https://www.tiogacountyny.com/departments/personnel-civil-service/Pay: $49,000.00 - $59,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Assistant Payroll Coordinator

Day & Ross

<div>You belong at Day &amp; Ross. 
 
Payroll Coordinator 
Full-time 
York, PA

The Payroll Coordinator will be responsible for supporting various Payroll, Accounting and HR functions.

How You&rsquo;ll Help
<ul>
<li>Review and audit employee files and data changes, and work with HR on any discrepancies.</li>
<li>Monitor absence reports for completeness and accuracy.</li>
<li>Organize and prioritize adjustments for payroll processing.</li>
<li>Process hourly and salaried payrolls.</li>
<li>Liaise with Team Managers to verify Payroll data integrity.</li>
<li>Prepare pay vouchers and checks for distribution.</li>
<li>Update various employee and systems records as directed.</li>
<li>Perform various weekly and monthly reporting for management purposes. I.E. vacation and absence reporting.</li>
<li>File payroll forms and related documents in personnel files.</li>
<li>Audit payroll records on a regular basis to ensure company compliance with Federal Labor Code rules and regulations.</li>
<li>Recognize and recommend opportunities for process improvements.</li>
<li>Coordinate benefit enrollments with appropriate vendors.</li>
<li>Track benefit eligibility and interface with eligible employees to ensure document delivery.</li>
</ul>
Education and Training:
<ul>
<li>Post-secondary education in business administration or related field.</li>
<li>A suitable combination of education and experience may be considered.</li>
</ul>
Experience:
<ul>
<li>Basic understanding of Payroll, Human Resources, Pension/Benefits, and Accounting.</li>
<li>A suitable combination of education and experience may be considered.</li>
</ul>
Skills and Attributes:
<ul>
<li>Intermediate knowledge of MS Office and the ability to quickly learn new systems.</li>
<li>Excellent oral and written communication skills.</li>
<li>Strong organizational and time management skills, including the ability to work under pressure in a fast-paced setting.</li>
<li>Customer service attitude.</li>
<li>Ability to multitask and prioritize in a deadline driven environment; appropriate sense of urgency.</li>
<li>Maintain a high degree of confidentiality.</li>
<li>Familiarity to Federal &amp; State Labor laws and regulations.</li>
<li>Working knowledge of HR systems.</li></ul> 


To apply, visit our Careers page at dayross.com. 
 
If you&rsquo;re chosen for the role, you&rsquo;ll be asked to provide reference and criminal background checks before employment. You&rsquo;ll only be contacted if you&rsquo;re selected for an interview. 


About Day &amp; Ross 
 
 From a single truckload of potatoes in the 1950s to a fleet of thousands, Day &amp; Ross has grown to become one of the largest transportation and logistics providers in North America. With over 7,500 team members on and off the road in the US and Canada, we offer a diversified portfolio of freight and delivery solutions, including LTL, Truckload, Residential, Dedicated Fleet Solutions, and Logistics.
We believe our people are our greatest strength. For over a decade, we&rsquo;ve been recognized as one of Canada&rsquo;s Best Managed Companies. We&rsquo;ve also been named a Top Company for Women to Work for in Transportation since 2018. Our recognition reflects the family values we share with our parent company, McCain Foods Limited.

As a federally regulated employer, Day &amp; Ross fully supports the principles of employment equity and encourages all qualified members of the designated groups to apply. Day &amp; Ross is committed to ensuring equal access and participation for people with disabilities and meeting their needs in a timely manner. We will do so by removing and preventing barriers to accessibility and by meeting our accessibility requirements under Accessible Canada Regulations and in alignment with our business practices, capabilities, and values.</div>

Payroll Coordinator

Bain & Company.

&lt;Overview&gt; Join our dynamic team as a Payroll Coordinator and become a vital part of our finance and human resources operations! In this energetic role, you will oversee payroll processing, ensure accurate data entry, and maintain compliance with financial and HR standards. Your expertise will help streamline payroll workflows, support benefits administration, and contribute to the overall financial health of our organization. This position offers an exciting opportunity to apply your technical skills in a fast-paced environment dedicated to excellence and precision.&lt;Responsibilities&gt;<ul><li>Manage end-to-end payroll processing using industry-leading software such as Workday, ADP, Paychex, UltiPro, Kronos, or Ceridian.</li><li>Ensure accurate data entry for employee hours, wages, deductions, and benefits within payroll systems and accounting software like QuickBooks or general ledger platforms.</li><li>Reconcile payroll accounts through detailed analysis of debits &amp; credits, journal entries, and account reconciliation procedures.</li><li>Collaborate with HR and finance teams to administer employee benefits programs and process related transactions efficiently.</li><li>Maintain compliance with federal, state, and local tax regulations by preparing tax filings and ensuring proper withholding.</li><li>Support governmental accounting requirements by managing accounts payable/receivable processes related to payroll.</li><li>Perform regular audits of payroll data to identify discrepancies, resolve issues promptly, and ensure accuracy in financial reporting.</li></ul>&lt;Skills&gt;<ul><li>Proficiency in payroll management systems including Workday, ADP, Paychex, Kronos, UltiPro, Ceridian, or PeopleSoft.</li><li>Strong knowledge of accounting principles such as double entry bookkeeping, general ledger accounting, debits &amp; credits, and journal entries.</li><li>Experience with financial software like QuickBooks or other accounting tools used for bookkeeping and reconciliation.</li><li>Familiarity with benefits administration processes and non-profit or governmental accounting standards.</li><li>Excellent data entry skills with high accuracy; familiarity with 10 key typing is a plus.</li><li>Ability to analyze financial data effectively using analysis skills to identify trends or discrepancies.</li><li>Solid understanding of human resources processes related to payroll and employee record management. This role is perfect for detail-oriented professionals eager to leverage their technical accounting expertise while supporting organizational success through precise payroll coordination. We value energetic team players who thrive on accuracy and efficiency in a collaborative environment!</li></ul>Pay: $27.53 - $33.16 per hourWork Location: Remote

Concern Housing

<div>Concern Housing offers a generous benefit package which includes; Medical Insurance (Agency pays 80% of the premium), Affordable Voluntary Dental and Vision Insurance, Flexible Spending Accounts, Agency Sponsored Retirement Plan, Employee Sponsored 403(b) Retirement Plan, Agency Sponsored Life Insurance Coverage and an Excellent Paid Time Off Package. Concern encourages employee growth, offering Educational Assistance and Scholarship Programs, Licensure Reimbursement and Possible Internship/Clinical Supervision. Referral Bonuses are also available!
Concern Housing is seeking a Payroll Coordinator to be responsible for the accurate and timely processing of payroll for a mid-sized, growing non-profit organization. This role partners closely with Human Resources and Finance to ensure payroll data integrity, compliance with applicable laws, and proper recordkeeping. The Payroll Coordinator is highly detail-oriented, organized, and experienced in payroll operations and systems.
Schedule: Monday - Friday; 9am - 5pm
Location: Medford, NY (This is not a remote position)
Duties and Responsibilities:
<ul><li>Process small weekly payroll for Surf Vets Bagels, LLC and high-volume biweekly payroll for Concern Housing, ensuring accuracy and timeliness for 400+ employees in a growing organization.</li>
<li>Process additional payrolls as needed, including bonus and retroactive pay.</li>
<li>Stay current with federal and New York State payroll laws and compliance requirements.</li>
<li>Enter new hires, maintain accrual policies in the HRIS system and process employee changes impacting payroll.</li>
<li>Review and audit approved employee timesheets for accuracy, schedule adherence, PTO usage, and overtime compliance.</li>
<li>Partner with Finance to ensure accurate general ledger mapping of position codes and funding sources.</li>
<li>Coordinate with HR on employment status changes, including transfers and terminations.</li>
<li>Prepare and maintain wage notices for all employees.</li>
<li>Audit and maintain employee accruals for accuracy in rates and policy application.</li>
<li>Assign and manage user access for time and attendance systems.</li>
<li>Maintain timeclocks, badge IDs, and employee timeclock enrollments; collaborate with PayChex and IT to resolve system issues.</li>
<li>Set up and manage employee earnings, garnishments, tax withholdings, and benefit deductions.</li>
<li>Maintain accurate employee roster, including per diem staff listings.</li>
<li>Train supervisors and assist in developing and documenting payroll-related policies and procedures.</li>
<li>Identify and recommend process improvements and system efficiencies to support organizational growth.</li>
<li>Calculate and prepare quarterly third-party sick pay and NYS Paid Family Leave premiums.</li>
<li>Process biweekly 403(b) contributions and loan repayments, and quarterly 401(a) contributions to MetLife.</li>
<li>Respond to employee inquiries regarding pay, deductions, and payroll policies.</li>
<li>Complete employment verifications in compliance with company policy.</li>
<li>Support year-end processing, including W-2 preparation and benefit deduction updates.</li>
<li>Assist with payroll reporting and documentation for audits and executive requests.</li>
<li>Support internal controls related to employees transfers and separations, including account maintenance, systems access, and company property.</li>
<li>Perform other related duties in support of HR operations.</li>
<li>Maintain compliance with all required compliance documents and trainings.</li></ul> 

Requirements:
<ul><li>Bachelor&rsquo;s degree in Business, Finance, HR, or related field preferred. 3-5+ years of payroll experience, preferably in a nonprofit or mid-sized organization.</li>
<li>Working knowledge of payroll accounting and benefits deductions.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Proficiency in Microsoft Excel and HRIS/payroll systems.</li>
<li>Ability to manage multiple priorities and meet deadlines.</li>
<li>Strong interpersonal and communication skills.</li>
<li>Ability to maintain confidentiality of sensitive information.</li>
<li>PayChex FLEX experience preferred.</li></ul> 

Salary: $70,000 - $80,000</div>

Defense Holdings, Inc.

<div>Defense Holdings, Inc. (DHi) 
Location: Hybrid (US) 
Employment Type: Full-Time 
Department: Finance / Payroll &amp; Accounting 
Reports To: Accounting Manager
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking a Hybrid Payroll &amp; Accounting Coordinator to manage payroll processing, maintain accounting records, and ensure compliance with tax and employment regulations. The ideal candidate will be detail-oriented, organized, and experienced in payroll and accounting coordination.
This role requires strong organizational skills and the ability to communicate with team members effectively.
Key Responsibilities
Billing &amp; Accounts Processing<ul><li>
Process payroll accurately and on time for all employees.
</li><li>Maintain payroll records and reconcile payroll accounts.
</li><li>Assist with general accounting functions and journal entries.
</li></ul>Compliance &amp; Reporting<ul><li>
Ensure payroll compliance with federal, state, and local regulations.
</li><li>Prepare payroll reports for management review.
</li><li>Support audits and payroll reconciliations.
</li></ul>Cross-Department Coordination<ul><li>
Collaborate with HR, finance, and operations teams.
</li><li>Ensure payroll and accounting procedures align with company policies and industry standards.
</li></ul>Required Qualifications<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or related field.
</li><li>3&ndash;5 years of experience in payroll processing or accounting coordination.
</li><li>Proficiency in payroll software and Microsoft Office Suite.
</li><li>Strong analytical skills and attention to detail.
</li><li>Ability to manage multiple priorities in a fast-paced environment.
</li></ul>Preferred Qualifications<ul><li>
Experience in government contracting or defense-related payroll and accounting.
</li><li>Familiarity with ERP and payroll platforms.
</li></ul>Core Competencies<ul><li>
Accuracy &amp; Attention to Detail: Ensure payroll and accounting accuracy.
</li><li>Communication Skills: Effectively communicate with team members.
</li><li>Problem-Solving: Address payroll and accounting discrepancies proactively.
</li><li>Time Management: Handle multiple tasks efficiently and meet deadlines.
</li></ul>Work Environment<ul><li>
Professional office environment (or hybrid/remote if applicable).
</li><li>May require occasional travel.
</li><li>Must be eligible to work in the United States.
</li><li>Ability to obtain and maintain security clearance may be required.
</li></ul>Compensation &amp; Benefits<ul><li>
Competitive base salary (commensurate with experience)
</li><li>Medical, Dental, and Vision Insurance
</li><li>401(k) with company match
</li><li>Paid Time Off (PTO) and Holidays
</li><li>Life and Disability Insurance
</li><li>Professional development opportunities
</li></ul>Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</div>

Payroll & Accounting Coordinator

Employee Liability Management

<div>JOB SUMMARY 
 
Payroll Coordinator is responsible for maintaining records and processing payrolls for a set group of clients. Payrolls will consist of varied pay frequencies and may include multiple states. 
 
Responsibilities Include: 
<ul><li>Processes payroll in accordance with federal/state guidelines checking figures for accuracy and receiving necessary approvals.</li><li>Prints, sorts, and prepares payrolls for distribution.</li><li>Accurately enters and maintains employee related information in the payroll system, including, but not limited to: personnel changes, wage adjustments, tax withholding changes, direct deposit, termination forms, and all other required forms necessary for payroll processing.</li><li>Reviews new hire and employee change paperwork for completion and accuracy.</li><li>Works closely with Benefits, Human Resources and Accounting on all payroll related issues.</li><li>Researches and resolves questions from managers and employees as they relate to the processing of payroll information including banking, garnishments, employment verifications, workers compensation, retroactive pay calculations, tax questions, and other changes.</li><li>Maintains knowledge of payroll processing system enhancements and changes in wage and tax laws.</li><li>Maintains knowledge of all PEO services to assist clients with general inquiries.</li><li>Ensures that the highest quality level of customer service is provided to clients and employees.</li><li>Establishes and maintains a positive working relationship with clients, co-workers &amp; other departments.</li><li>Assist in special projects as assigned by management and other duties as assigned.</li></ul> 

Qualifications: 
<ul><li>Excellent time management skills.</li><li>Ability to listen, communicate (written and verbal), excellent grammar, spelling and proofreading skills and follow-up effectively with all staffing levels and clients/customers.</li><li>Ability to work independently, self-starter, energetic.</li><li>Must be detail oriented.</li><li>Able to adhere to tight deadlines.</li><li>High School diploma required.</li><li>Microsoft Office &ndash; Outlook, Word and Excel.</li><li>Able to handle highly confidential information.</li></ul>
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