payroll assistant

Williams Plumbing & Drain

<div><h2 class="jobSectionHeader">Administrative Assistant &ndash; Williams Plumbing &amp; Drain (Tulsa, OK)</h2>

Location: Tulsa, Oklahoma 
Employment Type: Part-Time; 24-30 hours a week 
Pay: $17 an hour

Williams Plumbing &amp; Drain is seeking a detail-oriented, organized, and reliable Administrative Assistant to join our team in Tulsa. This role is essential to keeping our operations running smoothly by providing day-to-day support to our management team and ensuring our employees are paid accurately and on time.
<h3 class="jobSectionHeader">
Key Responsibilities</h3>
<ul><li>Track and verify clocked-in hours for field and office employees</li>
<li>Calculate and process employee pay, deductions, reimbursements, and adjustments</li>
<li>Maintain accurate payroll records and update employee information as needed</li>
<li>Track, organize, and manage invoices related to payroll and labor expenses</li>
<li>Ensure payroll tasks are completed accurately and on schedule</li>
<li>Assist with payroll reporting and compliance requirements</li>
<li>Assist with other clerical duties</li>
</ul><h3 class="jobSectionHeader">Qualifications</h3>
<ul><li>Strong organizational skills and the ability to manage multiple deadlines</li>
<li>High attention to detail and accuracy</li>
<li>Ability to handle confidential information professionally</li>
<li>Proficiency in Microsoft 365 (Excel, Outlook, Teams, SharePoint) is a plus</li>
</ul><h3 class="jobSectionHeader">Why Join Us?</h3>
<ul><li>Stable, reputable Tulsa company in business for over 37 years</li>
<li>Supportive, team-focused work environment</li>
<li>Opportunity for growth within a fast-paced service industry</li>
</ul>
If you are dependable, motivated, and ready to help keep our payroll running flawlessly, we&rsquo;d love to hear from you.</div>

Administrative Assistant

Prestige Home Care Services of Miami Dade

Job Summary The Accounting Clerk Assistant provides administrative and clerical support to the accounting department within the home health agency. This role assists with financial recordkeeping, data entry, and general accounting tasks while ensuring accuracy and compliance with agency policies.Key Responsibilities<ul><li>Assist in processing weekly or bi-weekly payroll for all employees</li><li>Support tracking of reports</li><li>Assist in resolving payroll discrepancies and responding to employee inquiries</li><li>Maintain organized payroll records, documents, and reports</li><li>Maintain strict confidentiality of employee and company information</li><li>Support invoice processing, billing, and payment tracking</li><li>Coordinate with HR to ensure accurate employee data</li></ul>Qualifications<ul><li>High school diploma or equivalent required</li><li>Previous clerical or accounting experience preferred</li><li>Team collaboration</li><li>Familiarity with Microsoft Excel and data entry</li><li>Strong attention to detail and organizational skills</li><li>Good communication and customer service skills</li></ul>Preferred Skills<ul><li>Bilingual (English/Spanish) preferred</li><li>Microsoft Office proficiency required</li><li>Ability to work in a fast-paced environment</li></ul>Work EnvironmentOffice-based position within a home health agency. Works closely with payroll, HR, and scheduling departments.Physical RequirementsProlonged periods of sitting and computer use. Ability to communicate effectively via phone and in person.Benefits:<ul><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Language:<ul><li>Spanish (Preferred)</li><li>English (Required)</li></ul>Work Location: In person

Accounting Clerk Assistant

Kelly Greens Golf and Country Club

Part-Time Accounting Assistant (High-Responsibility Role) Kelly Greens Golf &amp; Country Club Fort Myers, FLAbout the Role We are seeking a highly reliable and detail-oriented Part-Time Accounting Assistant to support core accounting functions in a fast-paced club environment. This is not an entry-level position &mdash; we are looking for someone who can work independently, stay organized under pressure, and take ownership of their responsibilities.Key Responsibilities<ul><li>Perform daily closing procedures, including cash reconciliation and POS balancing</li><li>Process accounts payable: invoice entry, coding, and timely follow-up with department heads</li><li>Assist with bi-weekly payroll processing and reporting</li><li>Respond to member billing inquiries with professionalism and accuracy</li><li>Maintain organized records and support month-end close activities</li><li>Ensure deadlines are consistently met (weekly AP cutoff, payroll timelines, month-end tasks)</li><li>Identify and communicate discrepancies proactively</li></ul>What We&rsquo;re Looking For<ul><li>2+ years of hands-on accounting or bookkeeping experience (AP and payroll required)</li><li>Ability to work independently with minimal supervision</li><li>Strong attention to detail &mdash; accuracy is critical in this role</li><li>Comfortable managing multiple priorities and deadlines</li><li>Proficiency in Excel and accounting systems (experience with Jonas or similar preferred)</li><li>Clear, professional communication skills</li></ul>Work Schedule<ul><li>Part-time: 20&ndash;30 hours per week</li><li>Must be available to meet critical deadlines (e.g., weekly AP processing and payroll)</li></ul>Compensation<ul><li>$23&ndash;$24 per hour, based on experience</li></ul>Pay: $23.00 - $24.00 per hourWork Location: In person

Accounting Assistant

MGM Energy

The Company:MGM Energy is a contractor specializing in HVAC, plumbing, energy conservation, and electrical services. We also participate in the Energy Saving Assistance Program sponsored by Southern California Edison, Southern California Gas Company, Southwest Gas, and Bear Valley Electric.Job SummaryWe are seeking a proactive and detail-oriented Accounting Assistant to join our dynamic team. In this vital role, you will support the accounting department by managing various clerical and administrative tasks, ensuring smooth financial operations. Your energetic approach and organizational skills will help maintain accurate records, facilitate communication, and contribute to the overall efficiency of our office. The Accounting Assistant will support our accounting and operations team, focusing primarily on accounts payable, inventory, clerical duties, and purchasing, while also providing additional support for payroll processes. The ideal candidate is organized, accurate, and comfortable working with numbers, vendors, and internal teams.Responsibilities:<ul><li>Assist with data entry and bookkeeping tasks using QuickBooks and other accounting software to ensure accurate financial records.</li><li>Manage front desk responsibilities, including greeting visitors, handling multi-line phone systems, and providing excellent customer service.</li><li>Support office management activities such as filing, proofreading documents, and organizing files for easy retrieval.</li><li>Maintain organized records of invoices, receipts, and financial documents through meticulous filing and data entry.</li><li>Process vendor invoices accurately and in a timely manner</li><li>Match invoices with purchase orders and receiving documents</li><li>Prepare and assist with weekly check runs and electronic payments</li><li>Maintain organized and accurate AP records</li><li>Assist with tracking and maintaining inventory records</li><li>Enter inventory data and reconcile discrepancies</li><li>Support periodic inventory counts and reporting</li><li>Assist with payroll data entry and processing</li><li>Help verify employee hours, deductions, and adjustments</li><li>Maintain confidentiality of payroll and employee information</li><li>Maintain organized filing systems (digital and physical)</li></ul>Qualifications<ul><li>Associate&rsquo;s degree in Accounting, Finance, or related field preferred</li><li>2 years of experience in an accounting or clerical role preferred</li><li>Experience with accounts payable and purchasing strongly desired</li><li>Familiarity with basic payroll support is a plus</li><li>Proficiency in Microsoft Excel and accounting software</li><li>Strong attention to detail and organizational skills</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Proven experience in office administration or clerical roles with strong organizational skills.</li><li>Familiarity with QuickBooks accounting software is highly preferred.</li></ul>The Location:Apple Valley, CAJob Type:Full-timeSchedule:Monday-Friday 7:00 am- 4:00 pmCompensation:$20.00-$23.00 per hourWe are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, religion, national origin, veteran status, or on basis of disability.Pay: $20.00 - $23.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Accounting: 2 years (Required)</li><li>Accounts payable: 2 years (Required)</li><li>Microsoft Excel: 2 years (Required)</li><li>QuickBooks: 1 year (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Coleman & Horowitt, LLP

Overview We are seeking a detail-oriented Bookkeeper &amp; HR Assistant to join our team. This role offers an opportunity to contribute to both financial management and human resources functions. You will assist in maintaining accurate financial records, and supporting HR processes that foster a positive workplace environment.Duties<ul><li>Perform day-to-day bookkeeping activities to ensure accurate financial data entry and record keeping</li><li>Prepare and process journal entries, accounts payable and receivable, and handle accounts reconciliation tasks</li><li>Assist with payroll processing</li><li>Support HR functions including onboarding new employees, maintaining personnel records, and assisting with benefits administration</li><li>Assist with monthly billing functions</li><li>Support month-end and year-end closing processes by preparing and analyzing necessary reports</li></ul>Requirements<ul><li>Minimum of an associate's degree in accounting or a closely related field</li><li>Knowledge of financial concepts including debits &amp; credits, journal entries, and account reconciliation</li><li>Experience with bank reconciliation, accounts payable/receivable management, and payroll processing</li><li>Excellent organizational skills including 10 key typing proficiency for data entry tasks</li><li>Strong attention to detail</li><li>Effective communication skills to support HR functions such as employee onboarding and benefits administration</li></ul>Pay: $30.00 - $45.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Bookkeeper & HR asst

Argee Corporation

Job OverviewArgee Corporation is seeking a reliable and detail-oriented Administrative Assistant / Accounts Support Specialist to join our team in Santee, CA.This role is essential to our daily operation while supporting accounting and administrative functions.If you are organized, proactive, and comfortable handling multiple responsibilities in a fast-paced environment, we&rsquo;d love to hear from you!Key Responsibilities<ul><li>Perform Accounts Payable &amp; Receivable tasks and process bank deposits</li><li>Prepare and send outgoing mail</li><li>File invoices, bills, and other important documents</li><li>Match packing slips with payable invoices</li><li>Review freight bills and coordinate with the freight department on discrepancies</li><li>Assist with check runs and basic accounting processes</li><li>Handle discrepancies including shortages, defectives, and credits</li><li>Provide Certificates of Insurance and banking information to customers as needed</li><li>Manage Home Depot shortage chargebacks</li><li>Set up new customers, vendors, and employees in MAS 90 software</li><li>Assist with payroll (review timecards and process payroll)</li><li>Reconcile credit card statements and allocate to GL codes</li><li>Mas 90 /Sage Software</li><li>Order some office supplies and maintain stock, including safety cabinet supplies</li><li>Answer and manage incoming customer calls in a professional manner</li></ul>Qualifications<ul><li>Previous administrative and/or accounting support experience preferred</li><li>Strong attention to detail and organizational skills</li><li>Comfortable multitasking and managing priorities</li><li>Excellent communication and customer service skills</li><li>Experience with accounting software (MAS 90/Sage preferred) is a plus</li><li>Basic knowledge of accounts receivable, invoicing, and payroll processes</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li></ul>Why Join Argee Corporation?<ul><li>Supportive, team-oriented environment</li><li>Stable part-time schedule (20 hours/week)</li><li>Opportunity to grow your skills in both administrative and accounting functions</li></ul>Schedule Part-time, approximately 20 hours per weekPay: $25.00 - $28.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant / Accounts Support (Part-Time)

operation fresh start, INC.

The Accounting Assistant has a key role assisting in the Finance Department by performing general accounting responsibilities including accounts receivable, accounts payable, general ledger transactions and assisting with payroll. Occasionally this position will serve as backup to the Reception area.HOURS: Flexible. Monday through Friday, 20&ndash;23 hours a week.COMPENSATION AND BENEFITS: $25-28/hr. depending upon qualifications and experience. Our competitive benefits package includes pro-rated vacation, sick, personal, and holiday paid time off, maternity/paternity leave, 403(b) retirement fund and 403(b) matching.WORK ENVIRONMENT: This is typically an on-site position located at 2670 Milwaukee St, Madison WI 53704 with a typical office environment setting. There will be an opportunity to go hybrid after complete training.PRE-EMPLOYMENT SCREENING: This position requires the successful completion of a credit history review, in accordance with applicable laws and company policy.Duties and ResponsibilitiesAccounting1. Assist the Accounting Manager with Payroll2. Assist the finance department by performing general accounting responsibilities including but not limited to:&middot; Accounts Payable&middot; Accounts Receivable&middot; Local grants billing&middot; Maintain computer and paper files&middot; Obtain and organize backup for grants, cash receipts, and cash disbursements3. Process checks and electronic payments4. All other duties as assignedMINIMUM QUALIFICATIONS:A. Knowledge and Abilities:1. Knowledge of basic accounting principles.2. Ability to meet deadlines and prioritize tasks.3. Effective verbal and written communication skills.4. Attention to detail and accuracy.5. Ability to work independently as well as collaborate with others.6. Experience with technology, including modern office methods and procedures.B. Experience: Required1. A minimum of one-year accounting or bookkeeping experience, or equivalent education.2. Proficient in Microsoft Office 365 (Excel, Word, Outlook).3. Familiarity with computerized accounting softwareWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, marital status, national origin, disability status, military status, or any other characteristic protected by law.RESUME AND A COVER LETTER FOR THIS POSITION IS REQUIRED.SUBMIT TO:Operation Fresh Start Attention: HR Department 2670 Milwaukee Street | Madison, WI 53704Job Type: Part-timePay: $25.00 - $28.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Economic experience within non-profit sector: 5 years (Preferred)</li><li>Accounting: 2 years (Required)</li><li>Microsoft Office: 2 years (Preferred)</li><li>Payroll: 1 year (Preferred)</li></ul>Work Location: Hybrid remote in Madison, WI 53704

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