payroll assistant

Archway management

<div>Job Description

Under the direct supervision of the Payroll Manager. The Payroll Assistant will support in the efficient operation of processing payroll. Perform duties related to payroll operations.

Duties : included but not limited to the following:

Maintains payroll records information by collecting, calculating, and entering data

Including recording hours of work, processing time records, and maintaining payroll control records.

Issue and record adjustments to pay related to previous errors or retroactive increases

Aide with a high volume of payroll, to include 950+ employees

Maintain knowledge base and resource information for multi-state payroll processing

Assist with processing employee changes to direct deposit, deductions, child support, wage garnishments, wage verifications etc.

Backup for Payroll Supervisor for processing payrolls as well as prepare paychecks for distribution

Answering questions and requests related to payroll in a timely manner

Maintains payroll operations by following policies, procedures and confidential information

Assist in special projects at the direction of the Payroll Manager

Other duties may be assigned

Skills:

Ability to sort and file numerically.

Input information with speed and accuracy.

Ability to use computer terminal, ten key by touch, facsimile, and copier.

Communicate effectively orally and in writing

Ability to handle highly confidential information

Benefits:

Medical

Dental

Vision</div>

Payroll Assistant

Bank of Stockton

Join our team! Since 1867, Bank of Stockton has proudly served generations of families and businesses with unprecedented customer service. Behind every year of &ldquo;Withstanding the Test of Time&rdquo; are loyal bank employees who treat our customers like friends and family because they live in the communities that we serve. We strive to be a great place to work and a great place to bank! With 21 branches and growing, we are looking for people that share our service philosophy. If you&rsquo;re interested in becoming part of our team, submit your resume today! (PDF format only) If you have any questions, call our Human Resources Department at 209-929-1414. SUMMARY Provides administrative and operational support for Human Resources functions, including payroll processing, benefits administration, recruitment support, HR compliance, and employee relations. Ensures accuracy, confidentiality, and compliance with applicable federal and California employment law requirements. This position is classified as non-exempt and is eligible for overtime in accordance with applicable wage and hour laws. ESSENTIAL DUTIES &middot; Establishes, maintains, and audits electronic employee personnel files in compliance with recordkeeping requirements. &middot; Receives, verifies, processes, and maintains documentation related to onboarding, payroll, and employee status changes. &middot; Processes and distributes payroll through an external vendor, ensuring accuracy, timeliness, and compliance with wage and hour laws. &middot; Prepares payroll entries and reconciles payroll to the Bank&rsquo;s General Ledger. &middot; Supports payroll audits, reporting, and regulatory filings. &middot; Assists with Payroll/HRIS system testing, upgrades, and maintenance. &middot; Provides responsive customer service to employees, managers, and external partners. &middot; Coordinates recruitment activities, including job postings, applicant tracking, interview scheduling, and pre-employment processes (background checks, testing, and offers). &middot; Maintains and updates job descriptions in compliance with applicable laws and internal standards. &middot; Ensures confidentiality and proper handling of personnel records; processes employment verifications in accordance with policy. &middot; Processes employee changes (e.g., hires, terminations, compensation changes) in HR systems with proper authorization and documentation. &middot; Administers benefits processes, including enrollments, invoice reconciliation, and vendor coordination. &middot; Prepares and submits required reports to federal and state agencies (e.g., EEO-1, AAP, Form 5500 support). &middot; Tracks and assists with compliance-related programs, including FMLA/CFRA, workers&rsquo; compensation, and attendance reporting. &middot; Responds to employee and manager inquiries regarding payroll, benefits, and HR policies; escalates complex matters appropriately. &middot; Maintains HR systems, employee directories, and related records. &middot; Performs administrative duties, including filing, mail distribution, reporting, and purchase order processing. &middot; Assists with employee events and organizational functions. &middot; Supports development and maintenance of HR policies and procedures. &middot; Performs other duties as assigned. SECONDARY DUTIES The position of Human Resources Assistant/Payroll performs duties specific to the position and other functions as assigned including but not limited to special projects as assigned to support the Human Resources function. COMPLIANCE RESPONSIBILITIES Must be familiar with Payroll and Benefit related regulations and receive training on a regular basis as appropriate. This includes but in not limited to Reg B, Reg Z and Branch Closing Procedures. Human Resources Assistant/Payroll Must follow all policies and procedures as set forth by the Bank as well as any regulations. The employee must be able to take and pass all the required regulatory training as outlined by the Bank on a quarterly basis. This employee must adhere to all security related procedures of the Bank including Department security, protection of customer information and security as it relates to the Bank's internet and technology systems. SUPERVISORY RESPONSIBILITY The position of Human Resources Assistant/Payroll will not be responsible for the supervision of staff. ENVIROMENTAL AND PHYSICAL ACTIVITY The Human Resources Assistant/Payroll is in a non-confined office-type setting in which he or she is free to move about at will. It may include some minor annoyances such as noise, odors, drafts, etc. This employee in the course of performing this position spends time writing, typing, speaking, listening, lifting up to 15 pounds, carrying, sitting, pulling, walking, standing, squatting, kneeling and reaching. The employee for this position may operate any or all of the following: telephone, cellular telephone, copy, scan and fax machines, adding machine (calculator), typewriter, computer terminal, personal computer and related printers. Software includes, but is not limited to word, excel and CBS. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MENTAL DEMANDS Employee must be able demonstrate their ability to read documents or instruments, detailed work, problem solving, customer contact, reasoning, language, presentations, verbal and written communications, analytical reasoning, multiple concurrent tasks and frequent interruptions. MINIMUM REQUIREMENTS These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and /or ability required to perform the position in a satisfactory manner. Individual&rsquo;s abilities may result in some deviation from these guidelines. Knowledge of wage and hour and payroll taxation regulations Knowledge of employee benefit plan administration Oral and written communication skills Organization and prioritization skills PC skills (e.g., word processing, spreadsheets) 3 &ndash; 5 years of payroll processing experience preferred HOURLY PAY RANGE: 18.00-30.00 LOCATION: 333 N Sutter St Stockton, CA 95202 AT-WILL EMPLOYMENT Employment with Bank of Stockton is on an at-will basis, which means that either the employee or the Bank may terminate the employment relationship at any time, with or without cause or notice, except as otherwise provided by law. No supervisor, manager, or representative of the Bank has the authority to enter into any agreement contrary to the at-will employment relationship. EQUAL EMPLOYMENT OPPORTUNITY Bank of Stockton and its subsidiaries are equal opportunity/affirmative action employers. Employment decisions are made without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, sex, sexual orientation, gender identity or expression, veteran status, or any other status protected by applicable federal, state, or local law. Expected hours: 40 per week Benefits: <ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

HR Payroll Assistant

GOODWILL INDUSTRIES OF SAN DIEGO COUNTY

<div>Overview:
<div>
POSITIONS SUMMARY:</div><div></div><div> 
The HR &amp; Benefits Specialist is responsible for administering and managing employee benefits programs while supporting core human resources functions. This role ensures compliance with regulations, assists employees with benefits-related inquiries, and collaborates with HR leadership to enhance employee experience and organizational effectiveness.</div>
Responsibilities:
<div>
ESSENTIAL FUNCTIONS</div><div></div><div> 
Reasonable Accommodations Statement: 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.</div><div>
Essential Functions Statement(s):</div><ul><li>
Assists in compiling payroll data such as hours worked, sick and vacation time, employee identification numbers, and supervisor approvals from time sheets and related records.</li><li>
Supports payroll processing by reviewing payroll input reports and identifying potential data entry errors or discrepancies for correction.</li><li>
Enters routine payroll data into systems such as ADP, including adjustments for time corrections, under supervision of payroll leadership.</li><li>
Provides support in processing payroll-related transactions including retro pay, partial payments, and departmental change.</li><li>
Assists in reviewing payroll records for accuracy and flags discrepancies for resolution.</li><li>
Maintains employee payroll records, including tracking transfers between departments and updating relevant systems.</li><li>
Supports preparation of manual checks for terminated employees and assists with related documentation.</li><li>
Assists in responding to payroll information requests from employees and external agencies, ensuring proper documentation and approvals.</li><li>
Maintains payroll-related files, including tax forms (e.g., W-4), ensuring accurate filing and record retention.</li><li>
Organizes and maintains electronic payroll files, including assisting with quarterly and year-end documentation.</li><li>
Assists in preparing routine payroll-related reports, such as lunch premiums, missing documentation, and compliance tracking.</li><li>
Provides administrative support for payroll audits and compliance reporting, including gathering and organizing required documentation.</li><li>
Assists in tracking vacation and sick leave accruals and notifying appropriate personnel of discrepancies.</li><li>
Responds to basic payroll-related inquiries from employees and directs more complex issues to appropriate staff.</li><li>
Assists with distribution of paychecks and payroll-related communications.</li><li>
Supports payroll training efforts by assisting with scheduling, materials preparation, and coordination.</li><li>
Helps communicate payroll policies and procedures to employees as directed.</li><li>
Assists in generating standard payroll and timekeeping reports as requested.</li><li>
Maintains organization of payroll files and storage systems, both physical and electronic.</li><li>
Performs other administrative and payroll-related duties as assigned.</li></ul>
Qualifications:
<div><div>
SKILLS &amp; ABILITIES:</div></div><div></div><div> 
Education: High School or GED diploma. AA preferred.</div><div>
Experience: Minimum one year experience working in a fast paced office environment</div><div>
Computer Skills: Microsoft Word, Excell, PowerPoint, email required. Experience with HRIS systems preferred.</div><div>
Certificate: N/A</div></div><div></div>

Payroll Administrative Assistant

Williams Plumbing & Drain

<div><h2 class="jobSectionHeader">Administrative Assistant &ndash; Williams Plumbing &amp; Drain (Tulsa, OK)</h2>

Location: Tulsa, Oklahoma 
Employment Type: Part-Time; 24-30 hours a week 
Pay: $17 an hour

Williams Plumbing &amp; Drain is seeking a detail-oriented, organized, and reliable Administrative Assistant to join our team in Tulsa. This role is essential to keeping our operations running smoothly by providing day-to-day support to our management team and ensuring our employees are paid accurately and on time.
<h3 class="jobSectionHeader">
Key Responsibilities</h3>
<ul><li>Track and verify clocked-in hours for field and office employees</li>
<li>Calculate and process employee pay, deductions, reimbursements, and adjustments</li>
<li>Maintain accurate payroll records and update employee information as needed</li>
<li>Track, organize, and manage invoices related to payroll and labor expenses</li>
<li>Ensure payroll tasks are completed accurately and on schedule</li>
<li>Assist with payroll reporting and compliance requirements</li>
<li>Assist with other clerical duties</li>
</ul><h3 class="jobSectionHeader">Qualifications</h3>
<ul><li>Strong organizational skills and the ability to manage multiple deadlines</li>
<li>High attention to detail and accuracy</li>
<li>Ability to handle confidential information professionally</li>
<li>Proficiency in Microsoft 365 (Excel, Outlook, Teams, SharePoint) is a plus</li>
</ul><h3 class="jobSectionHeader">Why Join Us?</h3>
<ul><li>Stable, reputable Tulsa company in business for over 37 years</li>
<li>Supportive, team-focused work environment</li>
<li>Opportunity for growth within a fast-paced service industry</li>
</ul>
If you are dependable, motivated, and ready to help keep our payroll running flawlessly, we&rsquo;d love to hear from you.</div>

Administrative Assistant

Mary Help of Christians School

This fulltime position reports to the Office Manager and is responsible for assisting the Office Manager in all duties as assigned or needed and all payroll responsibilities.The employee will meet all qualifications and behavior standards as set by the Laredo Catholic School Office for staff and as stated in the Salesian Educator Profile for staff and as stated in the Salesian Educator Profile. It is primarily the witness and the behavior of all employees that give the distinctive character to Catholic schools.The Office Assistant must be knowledgeable and qualified in the content and scope of their work. It is the chief desire of the Church that employees of Catholic institutions consider their lived-faith and their Christian life-style just as important as their professional credentials.In accordance with certification requirements and the performance expectations of the Catholic School Office, the School Office Assistant of Mary Help of Christian School shall meet the following employment criteria:&middot; Be diligent in learning the Salesian Educational Philosophy and dedicated in its implementation and application&middot; Maintain a high level of confidentiality&middot; Cultivate attitudes and skills of one&rsquo;s self, students and fellow employees for life-long learning&middot; Coordinate attendance&middot; Work closely with the Office Manager&middot; Assist with data entry, including invoices and financial records&middot; Organize office files, documentation, and supplies&middot; Provide general support to the Office Manager and staff as needed&middot; Communicate with vendors or employees regarding payroll and administrative matters. Process payroll on a regular schedule (biweekly and monthly) ensuring all employees are paid accurately and on time&middot; Review, verify and enter employee timesheets, attendance records, and leave requests (sick, vacation, personal days)&middot; Calculate wages, overtime, bonuses, and any applicable deductions (benefits, 401K retirement, garnishments, etc.)&middot; Maintain and update employee payroll records, including new hires, terminations, pay rate changes, and direct deposit information&middot; Ensure compliance and federal, state, and local payroll laws and regulations&middot; Prepare and distribute payroll reports to administration or finance office as needed&middot; Coordinate with Human Resources and the Office Manager regarding employee status changes and payroll adjustments&middot; Assist with Tax-related documentation such as W-2s and other payroll filings&middot; Reconcile payroll discrepancies and resolve employee inquiries in a timely and professional manner&middot; Maintain confidentiality of all payroll and employee information&middot; Support audits by providing payroll documentation and reports with requested&middot; Ensure proper recordkeeping and filing of payroll documents for compliance and auditing purposes&middot; Official Transcripts (if applicable)&middot; Resume (required)&middot; Two (2) references forms from current or previous supervisors&middot; Strong organizational, communication and interpersonal skills&middot; Ability to communicate effectively in verbal and written form&middot; Ability to maintain emotional control under stress&middot; Driver&rsquo;s License&middot; Social Security&middot; Tuberculosis Exam&middot; Background Clearance&middot; Medical, Dental, Vision &amp; Life Insurance&middot; Retirement plans (401(k))&middot; Paid Time Off (10 PTO)&middot; Paid Holidays, including:o 1 week for Thanksgivingo 2 weeks for Christmaso 1 week for Spring Breako 2 weeks for Summer BreakPay: From $25,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Assstant/Payroll

Business Services of Spokane

Job DescriptionBusiness Services of Spokane LLC is looking for a Assistant Bookkeeper to join our team. This position will be responsible for assisting with the daily dada entry and reconciliations of our clients' accounts. The ideal candidate will have a strong background in bookkeeping, payroll and QuickBooks online, be able to multi-task, and be able to work independently.Responsibilities:<ul><li>Prepare payroll for WA and ID employees.</li><li>Prepare quarterly payroll filings.</li><li>Prepare monthly, quarterly and anual sales tax filings for both WA and ID</li><li>Assist with month-end reconciliations of the clients' bank accounts, loans and credit card account.</li><li>Answer incoming calls.</li><li>Schedule appointments.</li><li>Cover front desk breaks.</li><li>Other duties as assigned.</li></ul>Skills:<ul><li>Strong knowledge of QuickBooks and QuickBooks Online.</li><li>Proficient in Excel, Word, and PowerPoint.</li><li>Strong written and verbal communication skills, both in person and on the phone.</li><li>Strong attention to detail and accuracy is critical for this position.</li></ul>Job Type: Full-timePay: $23.00 - $30.00 per hourBenefits:<ul><li>Health insurance</li><li>Health savings account</li><li>Paid sick time</li></ul>Physical Setting:<ul><li>Office</li></ul>Experience:<ul><li>QuickBooks Online: 4 years (Required)</li></ul>Work Location: In person

Office Assistant/Bookkeeper

Prestige Home Care Services of Miami Dade

Job Summary The Accounting Clerk Assistant provides administrative and clerical support to the accounting department within the home health agency. This role assists with financial recordkeeping, data entry, and general accounting tasks while ensuring accuracy and compliance with agency policies.Key Responsibilities<ul><li>Assist in processing weekly or bi-weekly payroll for all employees</li><li>Support tracking of reports</li><li>Assist in resolving payroll discrepancies and responding to employee inquiries</li><li>Maintain organized payroll records, documents, and reports</li><li>Maintain strict confidentiality of employee and company information</li><li>Support invoice processing, billing, and payment tracking</li><li>Coordinate with HR to ensure accurate employee data</li></ul>Qualifications<ul><li>High school diploma or equivalent required</li><li>Previous clerical or accounting experience preferred</li><li>Team collaboration</li><li>Familiarity with Microsoft Excel and data entry</li><li>Strong attention to detail and organizational skills</li><li>Good communication and customer service skills</li></ul>Preferred Skills<ul><li>Bilingual (English/Spanish) preferred</li><li>Microsoft Office proficiency required</li><li>Ability to work in a fast-paced environment</li></ul>Work EnvironmentOffice-based position within a home health agency. Works closely with payroll, HR, and scheduling departments.Physical RequirementsProlonged periods of sitting and computer use. Ability to communicate effectively via phone and in person.Benefits:<ul><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Language:<ul><li>Spanish (Preferred)</li><li>English (Required)</li></ul>Work Location: In person

Accounting Clerk Assistant

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