payroll coordinator

Ignite Medical Resorts

<div>Description:

About Us
At Ignite Medical Resorts and Ignite Team Partners, we combine world-class healthcare with a culture focused on excellence, compassion, and innovation. Our team members are passionate about making a difference, and we are committed to creating an environment where employees can grow professionally while supporting our mission of delivering exceptional care.
We are currently seeking a detail-oriented and experienced Payroll Coordinator to join our growing team.
Position Summary
The Payroll Coordinator is responsible for the accurate and timely processing of payroll for a multi-state workforce of more than 4,000 employees. This role serves as a key partner to Human Resources, Accounting, and facility leadership teams, ensuring payroll accuracy, compliance, and exceptional employee support.
The ideal candidate thrives in a fast-paced environment, possesses strong analytical skills, and is committed to delivering accurate results while meeting strict deadlines.
What You'll Do<ul><li>
Process semi-monthly, monthly, and off-cycle payrolls, including bonuses and payroll corrections.</li><li>
Ensure payrolls are accurately submitted to our third-party payroll provider, Paylocity.</li><li>
Review and validate payroll data, ensuring accuracy and compliance before submission.</li><li>
Maintain payroll records and supporting documentation, including payroll registers, facility checklists, payroll communications, and GL uploads.</li><li>
Administer employee wage garnishments, including setup, calculations, ongoing maintenance, and timely remittance in compliance with federal, state, and local regulations.</li><li>
Collaborate with Human Resources teams across multiple locations to resolve payroll-related questions and discrepancies.</li><li>
Support direct deposit troubleshooting, payroll software guidance, and routine payroll updates.</li><li>
Monitor and maintain labor data synchronization between Dashboard HC and Paylocity.</li><li>
Verify state-specific unemployment insurance (SUI) reporting accuracy.</li><li>
Assist with payroll audits, reconciliations, and compliance initiatives.</li><li>
Maintain PTO balances and related reporting.</li><li>
Train and support users within the Paylocity platform.</li><li>
Prepare payroll reports, bonus calculations, and other analyses for senior leadership.</li></ul>
Why Join Ignite?<ul><li>
Opportunities for professional growth and advancement</li><li>
Supportive and collaborative team environment</li><li>
The chance to make a meaningful impact within a rapidly growing organization</li></ul>
If you are dedicated, compassionate, dependable and energetic &ndash; WE WANT YOU!
Awesome Benefits that Ignite Team Members can expect:<ul><li>COMPETITIVE WAGES</li><li>GENEROUS BENEFITS PACKAGE INCLUDING HEALTH, DENTAL &amp; VISION</li><li>401K PLAN WITH EMPLOYER MATCH</li><li>PAID TIME OFF</li><li>HOLIDAY PAY</li><li>VOLUNTARY BENEFITS - LIFE/AD&amp;D, STD, LTD, CRITICAL ILLNESS, ACCIDENT, HOSPITAL INDEMNITY</li><li>SHORT-TERM AND LONG-TERM DISABILITY</li><li>EMPLOYEE ASSISTANCE PROGRAM (EAP)</li><li>HEALTH SAVINGS ACCOUNT (HSA)</li><li>EMPLOYER PAID LIFE INSURANCE</li><li>RASMUSSEN COLLEGE 20% DISCOUNT FOR IN PERSON CLASSES</li><li>HOSPITALITY AND TEAMWORK FOCUSED CULTURE</li><li>A COMMITMENT TO TECHNOLOGY</li><li>FREE PLANET FITNESS MEMBERSHIP</li><li>ON DEMAND PAY</li><li>COMPANY SPONSORED DOORDASH DELIVERY SERVICE</li><li>ADVANCEMENT OPPORTUNITIES</li><li>SUPER PERKS PROGRAM PET INSURANCE 12%-30% DISCOUNTS</li><li>SUBSIDIZED CHILD CARE BENEFITS</li></ul>
Ignite Team Partners is an Equal Opportunity Employer.
Requirements:

Required Qualifications<ul><li>
Previous experience as a Payroll Coordinator, Payroll Specialist, or similar payroll-processing role.</li><li>
Experience working with payroll software such as Paylocity, Paycom, or comparable systems.</li><li>
Strong proficiency in Microsoft Excel and general computer applications.</li><li>
Exceptional attention to detail and organizational skills.</li><li>
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li><li>
Strong communication and interpersonal skills.</li><li>
Collaborative, team-oriented mindset.</li></ul>
Preferred Qualifications<ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field.</li><li>
Experience supporting multi-state payroll operations.</li><li>
Healthcare, senior living, or service-industry payroll experience preferred.</li></ul></div>

Payroll Coordinator Multi State/ High Volume

L&P Aesthetics Medical, Inc.

Company Overview L&amp;P Aesthetics Medical, Inc. is renowned for its exceptional reputation in the medical aesthetic industry. We prioritize our employees as our most valuable asset, fostering a culture rooted in excellence, passion, and integrity. Our talented team is dedicated to delivering natural results and outstanding patient care.Job Summary We are seeking an energetic and detail-oriented Payroll/Finance Coordinator to join our dynamic team. In this vital role, you will manage payroll processing, ensure compliance with labor and tax laws, and support financial operations using leading accounting and payroll software. Your expertise will help maintain accurate financial records and uphold the highest standards of confidentiality and accuracy. This position reports to L&amp;P Aesthetics.Duties<ul><li>Process daily cash deposits, prepare refund &amp; payment checks</li><li>Process payroll accurately through BBSI payroll, like other payroll systems such as ADP, Gusto or equivalent</li><li>Reconcile accounts and perform general ledger reconciliations to ensure financial accuracy</li><li>Manage invoicing for cosmetic procedures</li><li>Handle payroll tax calculations, filings, and compliance with governmental regulations</li><li>Maintain employee data within HRIS (Human Resources Information System) and payroll systems</li><li>Prepare journal entries related to payroll and other financial transactions for double entry bookkeeping</li><li>Conduct analysis of payroll data to identify discrepancies or errors and resolve issues promptly</li><li>Ensure adherence to employment law, labor law compliance, and confidentiality standards in all payroll activities</li></ul>Experience<ul><li>3+ years in administrative experience in a medical office, plastic surgery, medical spa, or healthcare services (preferred)</li><li>Proven experience in payroll processing, patient billing, financial reconciliation, multi-department coordination, and health care administration</li><li>Familiarity with accounting software including QuickBooks, NetSuite, or similar financial tools</li><li>Strong analytical skills with the ability to perform account reconciliation and analyze financial data accurately</li><li>Experience handling confidential information with integrity and professionalism</li><li>Proficiency in spreadsheets (Excel) for data entry, analysis, and reporting</li><li>Background in general ledger reconciliation, journal entries, and technical accounting practices</li></ul>Join us to be part of a vibrant team dedicated to excellence in medical aesthetics while advancing your career in a fast-paced financial environment!Pay: $32.00 - $42.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Referral program</li><li>Retirement plan</li></ul>Work Location: In person

Payroll/Finance Coordinator

O'Connell Electric

<div>Payroll Project Compliance Coordinator

The Payroll Project Compliance Coordinator role is focused on acting as an operational extension of the payroll team and supporting project labor compliance by ensuring employee time reporting, job classifications, and cost coding are complete, accurate, and aligned with prevailing wage and union requirements. Facilitate timely certified payroll reporting, maintain subcontractor compliance, and support audit readiness while ensuring adherence to project and regulatory deadlines.

Key Responsibilities
<ul>
<li>Collect, validate, and organize weekly employee time entries while ensuring accurate job coding, labor classifications, and cost allocations.</li>
<li>Coordinate with payroll specialist, field, and project teams to resolve missing, inaccurate or incomplete timekeeping data.</li>
<li>Review certified payroll reports for accuracy and completeness prior to submission.</li>
<li>Assist with certified payroll submissions through client compliance platforms (LCP tracker, Elation).</li>
<li>Track certified payroll reporting deadlines and monitor submission status across multiple projects.</li>
<li>Support prevailing wage, union, and labor compliance requirements by maintaining accurate employee records.</li>
<li>Monitor subcontractor certified payroll submissions and follow up on missing reports, compliance deficiencies, and outstanding documentation.</li>
<li>Maintain organized payroll submissions and ensure required documentation is received on time.</li>
<li>Prepare compliance tracking reports and provide updates to project management and payroll teams.</li>
<li>Utilize payroll, compliance, and project management systems to support reporting, documentation, and regulatory compliance activities.</li>
</ul>
Required Qualifications and Skills
<ul>
<li>High school diploma required; associate or bachelor's degree preferred.</li>
<li>0-3 years of experience in payroll, accounting, construction operations, or a related field.</li>
<li>Exposure to construction, prevailing wages, or certified payroll process preferred.</li>
<li>Construction certified (Davis-Bacon Act) payroll experience preferred</li>
<li>Proficiency in Microsoft Excel, including basic formulas and reconciliations.</li>
<li>Strong attention to detail, organization, and accuracy in managing records and data.</li>
<li>Effective communication skills and collaboration with multiple teams.</li>
<li>Ability to prioritize tasks, meet deadlines, and follow established processes.</li>
</ul>
Compensation:

The minimum and maximum hourly rate of pay that O'Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $24.00 to $29.00 per hour.

It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors, including the geographic location where the role will be performed, required skills, experience, complexity, travel, and the market rate. O'Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or senior-level positions, which meet all required qualifications. Actual offers take the candidate's knowledge, skills, abilities, and experience into account.

Equal Opportunity:

O'Connell is an equal opportunity employer and complies with all applicable state and federal non-discrimination laws. The Company will recruit, hire, train and promote all persons without regard to race, color, creed, sex (including pregnancy), religion, national origin, age, marital status, sexual orientation, gender identity or expression, genetic information, physical or mental disability, citizenship or immigration status, military or veteran status, or any other protected class in accordance with applicable federal, state, or local laws.</div>

Payroll Project Compliance Coordinator

Heinzerling Community

<div>Join the Heinzerling Community Human Resources Team!
Heinzerling Community is seeking a detail-oriented, dependable, and organized Human Resources &amp; Payroll Coordinator to support our HR and payroll operations. This position plays a critical role in ensuring the accuracy of employee records, payroll processing, and HR compliance while providing exceptional service to employees throughout their employment journey.
The ideal candidate has a strong eye for detail, enjoys auditing and maintaining accurate records, values confidentiality, and thrives in a fast-paced, collaborative environment.
Essential Responsibilities
Payroll &amp; Auditing
Reviewing timecards for up to 500 employees
Assist with the preparation, processing, and auditing of payroll to ensure accuracy and timely completion.
Review payroll reports and employee data for accuracy, identifying and resolving discrepancies.
Audit employee records and HR documentation to ensure compliance with organizational policies and applicable employment laws.
Support internal HR and payroll audits, compliance reviews, and reporting requirements.
Maintain accurate payroll and personnel records within ADP and other HR systems.
Human Resources Administration
Maintain confidential employee files and electronic personnel records.
Process employee data changes, including new hires, transfers, status changes, and terminations.
Assemble, review, and audit new hire paperwork, including I-9s, tax forms, direct deposit information, and other employment documents.
Conduct background checks, reference checks, and exclusion screenings.
Create and issue employee identification badges.
Respond to employee and applicant questions regarding standard HR and payroll processes.
Assist with surveys, reporting, and regulatory compliance activities.
Support employee recognition programs and other HR initiatives.
Participate in new hire orientation and onboarding activities.
Maintain the highest level of confidentiality while handling sensitive employee information.
Qualifications
Required Skills
Exceptional attention to detail with a strong focus on accuracy and quality.
Experience reviewing, auditing, and maintaining confidential records.
Strong organizational and time management skills with the ability to prioritize multiple tasks.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Ability to maintain confidentiality and exercise sound judgment.
Collaborative, dependable, and customer-service oriented.
Preferred Qualifications
Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field, or equivalent experience preferred.
Previous Human Resources, Payroll, or Administrative experience preferred.
Experience using ADP or another HRIS/payroll system.
Knowledge of employment laws, payroll processes, and HR compliance requirements.
Benefits
Paid Training
Immediate Paid Time Off Accrual
Retirement Plan with a 50% Company Match
Tuition Reimbursement
Medical, Dental, and Vision Insurance beginning the first day of the month following 60 days of employment
If you are highly organized, enjoy working with payroll and HR records, and take pride in maintaining accuracy and compliance, we encourage you to apply and become part of the Heinzerling Community team.</div>

Human Resources Support Specialist - Payroll and Audit

Laney Companies

Laney Companies, located in Eldersburg, MD, is seeking an organized and professional Office Coordinator to perform a variety of administrative and operational duties, including a variety of duties including accounting & payroll support, and dispatching.
 
To be successful as an office coordinator you must be detail-oriented and manage your time efficiently so that office operations run smoothly.
 
RESPONSIBILITIES: 
<ul>
<li>Manage financial tasks, including invoices, collections, accounts payable, and payment processing.</li>
<li>Prepare driver payroll information for submission to the payroll department.</li>
<li>Review and approve weekly employee time cards.</li>
<li>Maintain organized files and records using effective filing systems.</li>
<li>Track driver expenses, including tolls, fuel, and related costs.</li>
<li>Answer incoming phone calls and direct inquiries as needed.</li>
<li>Assist with dispatching duties</li>
<li>Apply basic marketing knowledge when needed</li>
<li>Monitor office supply inventory and place orders as needed.</li>
<li>Maintain knowledge of DOT regulations; prior knowledge preferred.</li>
<li>Work independently while managing priorities and daily responsibilities.</li>
</ul>
ESSENTIAL REQUIREMENTS: 
<ul>
<li>Proficiency with Microsoft Office, including Outlook, Word, and Excel.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to multitask and remain productive in a fast-paced environment with frequent interruptions.</li>
<li>Self-motivated with the ability to work independently.</li>
<li>Ability to prioritize tasks and work efficiently to meet deadlines.</li>
<li>Strong attention to detail and exceptional organizational skills.</li>
<li>Experience with digital file management systems.</li>
<li>Strong problem-solving and analytical skills.</li>
<li>Must be able to pass a pre-employment drug screen and background check.</li>
</ul>
SALARY/HOURLY EXEMPTION: 
<ul>
<li>Full-Time, Exempt Position</li>
<li>Salary based on knowledge, experience, and education</li>
</ul>
PHYSICAL AND MENTAL DEMANDS: 
<ul>
<li>Sit for prolonged amounts of time</li>
<li>Walk, bend, kneel, and twist</li>
<li>Talk and hear</li>
<li>Lift and move up to 50 pounds on occasion</li>
</ul>
EDUCATION: 
<ul>
<li>High school diploma or GED is preferred</li>
</ul>
•
 
EXPERIENCE: 
<ul>
<li>2+ years of accounting experience</li>
<li>2+ years of administrative experience</li>
</ul>
BENEFITS: 
Laney Companies offer a selection of competitive lifestyle benefits, which include the following:
 
<ul>
<li>Competitive wages</li>
<li>Medical, Dental, & Vision Insurance,</li>
<li>Life, Short Disability, Hospital Indemnity, Critcal Illness and Accident Insurance</li>
<li>PTO (Paid Time Off)</li>
<li>401k with Employer Match 100% invested immediately</li>
<li>Paid Holidays</li>
</ul>
EOE STATEMENT: 
Laney Companies is an Equal Opportunity Employer

Office Coordinator

D Luxe Car Care

The HR Coordinator supports the Human Resources department by coordinating daily HR activities, maintaining employee records, assisting with recruitment, onboarding new employees, administering HR policies, and ensuring compliance with company procedures and labor regulations. The role requires excellent organizational, communication, and interpersonal skills.Key Responsibilities<ul><li>Coordinate recruitment activities, including posting job openings, scheduling interviews, and communicating with candidates.</li><li>Assist with onboarding and orientation for new employees.</li><li>Maintain accurate employee records and HR databases.</li><li>Process employee documentation, including contracts, benefits enrollment, leave requests, and terminations.</li><li>Support payroll preparation by collecting and verifying employee attendance and related information.</li><li>Respond to employee inquiries regarding HR policies, benefits, and procedures.</li><li>Assist in planning employee engagement activities, training programs, and performance review processes.</li><li>Ensure compliance with employment laws, company policies, and confidentiality standards.</li><li>Prepare HR reports, letters, and other documentation as required.</li></ul>Qualifications<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>1&ndash;3 years of experience in Human Resources or administrative support.</li><li>Knowledge of HR principles, employment laws, and HR best practices.</li><li>Proficiency in Microsoft Office Suite and HR Information Systems (HRIS).</li><li>Strong organizational, time management, and multitasking skills.</li><li>Excellent verbal and written communication skills.</li><li>High level of professionalism and confidentiality.</li></ul>Preferred Skills<ul><li>Experience with recruitment and onboarding.</li><li>Knowledge of payroll and benefits administration.</li><li>Problem-solving and conflict-resolution skills.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work independently and collaboratively in a team environment.</li></ul>Work Location: In person

HR Coordinator

Nodeca Technical Services

<div><div><div>Benefits:</div>
<ul><li>Bonus based on performance</li>
<li>Company parties</li>
<li>Dental insurance</li>
<li>Free food &amp; snacks</li>
<li>Health insurance</li>
<li>Help or transport service</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Tuition assistance</li>
<li>Vision insurance</li>
<li>Wellness resources</li>
</ul></div><div><div>Position Summary</div>
<div>
 
Nodeca Technical Services is seeking an organized and dependable Financial Operations Coordinator to assist with accounts payable, accounts receivable, payroll, insurance records, and general financial administration. 
 
The ideal candidate is detail-oriented, communicates clearly, and is comfortable working with QuickBooks, Excel, spreadsheets, invoices, payroll records, and financial documents. 
 
Primary Responsibilities
</div><ul><li>Process and track vendor bills and payments</li>
<li>Prepare and send customer invoices</li>
<li>Track accounts payable and accounts receivable</li>
<li>Assist with weekly payroll preparation</li>
<li>Review employee hours and payroll information</li>
<li>Record payments, deposits, and financial transactions</li>
<li>Enter and maintain information in QuickBooks</li>
<li>Create and update Excel spreadsheets</li>
<li>Maintain insurance certificates, audit records, and renewal documents</li>
<li>Follow up on missing documents, unpaid invoices, and outstanding balances</li>
<li>Communicate with vendors, employees, insurance representatives, and management</li>
<li>Maintain organized and confidential financial records</li>
</ul><div>Qualifications 
</div><div>Candidates must have one of the following: 
</div><ul><li>Completed college coursework in Business Management, Accounting, Finance, Business Administration, or a related field</li></ul>
<div>OR 
</div><ul><li>Three to five years of relevant experience in accounting, payroll, bookkeeping, accounts payable, accounts receivable, or financial administration</li></ul>
<div>Required Skills</div> 
<ul>
<li> 
</li><li>Strong reading and comprehension skills</li>
<li>Strong Microsoft Excel and spreadsheet skills</li>
<li>QuickBooks experience</li>
<li>Strong written and verbal communication skills</li>
<li>Ability to clearly explain financial information</li>
<li>Strong attention to detail and accuracy</li>
<li>Good organization and time-management skills</li>
<li>Ability to manage multiple deadlines</li>
<li>Dependable, professional, and willing to learn</li>
</ul><div>Work Schedule 
Full-time position 
Monday through Friday 
Eight-hour shifts 
Approximately 40 hours per week 
Compensation 
Starting pay: $22.00 per hour 
Entry-level position 
Opportunity for growth based on performance, dependability, accuracy, and ability to take ownership of responsibilities</div></div></div>

Financial Operations Coordinator

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