payroll coordinator

Irwin Seating Company

<div>Job Title: HR and Payroll Coordinator 
 
Position Overview 
The HR and Payroll Coordinator is responsible for processing and maintaining accurate payroll records for hourly employees and ensures compliance with payroll, HR, and regulatory requirements - including tax reporting, garnishments, I-9s, and FMLA. This role serves as a primary contact for employee inquiries and supports positive employee relations. Additionally, the position identifies opportunities to improve and streamline payroll and HR processes to enhance overall efficiency and accuracy. 
 
Responsibilities
Payroll Processing &amp; Compliance
<ul><li>
Process weekly payroll for hourly employees, ensuring accurate hours, overtime calculations, tax deductions, direct deposits, and payroll closing.</li><li>
Audit and adjust departmental hours and pay rates to ensure accuracy.</li><li>
Manage employee status changes, including transfers, rate adjustments, time off, and layoff documentation.</li><li>
Set up and process garnishments, IRS levies, and Friend of the Court payments with timely disbursements.</li><li>
Prepare periodic reports on earnings, deductions, and tax filings as required.</li><li>
Process special payrolls (vacation, attendance, and wellness payouts, bonus, etc.)</li></ul> 

Employee Data &amp; Records Management
<ul><li>
Maintain accurate payroll and employee records, updating master files for wage-affecting changes and tracking temporary employee hours, utilization, and invoice reconciliation.</li><li>
Manage employee attendance and disciplinary point tracking.</li><li>
Ensure proper collection, verification, and filing of I-9 documentation.</li><li>
Handle HR-related checks, vouchers, and financial transactions.</li><li>
Record and maintain union employee performance reviews.</li></ul>

HR Support &amp; Employee Relations
<ul><li>
Identify, recommend, and execute process improvements to enhance payroll and HR efficiency.</li><li>
Serve as the go-to resource for production employees regarding payroll and benefits related inquiries and employee relations concerns.</li><li>
Maintain confidential employee files, ensuring compliance with record-keeping best practices.</li><li>
Support new employee orientation/onboarding as needed, providing guidance on payroll, policies, and benefits.</li></ul>

FMLA Administration &amp; Tracking
<ul><li>
Serve as the primary point of contact for employees requesting Family and Medical Leave Act (FMLA) leave, ensuring a clear understanding of eligibility and required documentation.</li><li>
Provide employees with FMLA paperwork, track submission deadlines, and ensure compliance with federal, state, and company policies.</li><li>
Maintain accurate FMLA records, tracking leave balances, intermittent leave usage, and return-to-work dates.</li><li>
Process FMLA-related payroll adjustments, ensuring accurate tracking of paid and unpaid leave.</li><li>
Educate employees and managers on FMLA rights and responsibilities, ensuring a consistent and compliant leave process.</li><li>
Monitor compliance with ADA (Americans with Disabilities Act) considerations, working with HR leadership on accommodation requests if necessary.</li></ul>

Qualifications
<ul><li>Associate's degree preferred, with 2 years+ related experience; or equivalent combination of education and experience.</li><li>
Highly proficient in payroll and HR systems (e.g., UKG or similar platforms).</li><li>
Strong knowledge of Microsoft Office Suite, including Excel, Word, and database software.</li><li>
Familiarity with state and federal labor laws affecting payroll and employee records.</li><li>
Attention to detail: Ability to process high volumes of data accurately.</li><li>
Organizational skills: Capable of maintaining multiple records and deadlines simultaneously.</li><li>
Problem-solving ability: Able to resolve payroll discrepancies and employee concerns efficiently.</li><li>
Communication skills: Strong ability to present information clearly to employees and management.</li><li>
Confidentiality &amp; discretion: Ability to handle sensitive employee data with the highest level of professionalism.</li></ul> 

Physical Demands and Work Environment

While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to stand and talk or hear. The employee is occasionally required to walk and use hands to finger, handle, or feel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

The noise level in the work environment is usually quiet to moderately noisy (when on the plant floor).

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 


FLSA Status: Non-Exempt 


#IND1</div>

HR and Payroll Coordinator

Saber Healthcare Group

<div><h3 class="jobSectionHeader">Join a team where compassion meets excellence in a skilled nursing facility-we're dedicated to delivering heartfelt care and making a meaningful difference in every patient's life!</h3>
Advantages:<ul><li>
Get paid your way - Choose On-Demand Pay - get paid tomorrow for work done today - or opt for your Weekly Pay option.</li><li>
Enjoy a Fun, Family-Oriented Atmosphere - Join a team that values collaboration and a positive work environment.</li><li>
Outstanding PTO and Benefits - Take advantage of generous paid time off and comprehensive benefits packages.</li><li>
Strong, Stable Leadership - Work with a management team dedicated to customer service excellence and supported by committed staff.</li></ul> 
Benefits and Perks*:<ul><li>
DAILY Pay!</li><li>
Benefit eligibility the first of the month following 30 days</li><li>
Comprehensive benefit packages including medical, dental, and vision, and more. Health Savings Account available with employer contribution.</li><li>
401K through Fidelity</li><li>
Employer-paid life insurance (FT employees)</li><li>
Robust Employee Assistance Program</li><li>
Generous Paid Time Off (PTO)</li><li>
Educational, leadership, and tuition opportunities</li><li>
Various discount programs offered, including discounted childcare programs through KinderCare</li><li>
Wellness programs offered through WebMD</li><li>
Employee recognition programs</li><li>
Culture of employees creating an IMPACT!</li></ul>
Position Summary:
The primary purpose of your job is to administer and perform human resources/payroll functions to the community in accordance with current acceptable accounting principles relating to operations, state and federal regulations, and as directed by the Administrator. Assist with recruitment, onboarding and retention of employees. 
Education/Qualifications:<ul><li>
Must be a high school graduate or equivalent.
</li><li>Must have, as a minimum, two (2) year(s) experience in Payroll and/or HR Administration.
</li><li>Must possess a working knowledge of the laws, regulations, and guidelines concerning payroll/personnel administration in nursing care facilities, FLSA, FMLA, ADA, OSHA, Workers' compensation &amp; unemployment.
</li><li>Must possess intermediate computer skills and ability to navigate through HRIS software.</li></ul> 
Shift &amp; Wage:<ul><li>
Full-Time Opportunity Available</li><li>
Shifts Needed: Days</li><li>
Wage: $25.00 - $27.00 per hour</li></ul><ul><li> 
Program details can vary amongst buildings. Please see HR for the facility-specific benefit plans.</li></ul>
We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their actual or perceived gender, race, color, national origin, religion, disability, age, military or veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.</div>

HR/Payroll Coordinator

Township of Toms River

DIVISION OF PERSONNELJOB POSTINGDecember 23, 2025DEPARTMENT/ DIVISION: PayrollTITLE: PAYROLL COORDNIATORSTATUS: OPEN TO THE PUBLICDUE: OPEN UNTIL POSITION IS FILLEDThis is to advise that the position for Payroll Coordinator is now available. The Job Qualifications and Job Functions and Duties are as follows:Responsibilities include, but are not limited to:Prepare and distribute employee payroll checks or direct deposit and maintain payroll procedures.Assist the supervisor of payroll with the completion of all required federal and state payroll reporting.Maintain employee time sheets and payroll registers.Answer routine inquiries relating to payroll and pension.Calculate terminal leave worksheets.Prepare quarterly pension reports for submission to certifying and supervisory certifying officials.Prepare and maintain all township employee payroll recordsPreparation and distribution of employee payroll checks or direct deposit and develop and maintain payroll procedures.Maintain salary increment control.Prepare reports to the mayor and council and all other applicable federal and state agencies relating to township payroll accounts and pension system.Answer routine inquiries relating to payroll and pension. Serve as a certifying pension officer.Any other duties may be assigned by the Chief Financial Officer and Payroll Supervisor including assisting the Chief Financial Officer in carrying out the duties of the Finance department.JOB QUALIFICATIONS:High school diploma or equivalent; associate or bachelor&rsquo;s degree in a related field is a plus.Proven experience as an HR and Payroll Clerk or in a similar role.Proficiency in payroll software (experience with Edmunds system preferred) and Microsoft Office Suite.Excellent data entry skills with high accuracy and attention to detail.Strong organizational and time-management skills.Ability to handle confidential information with integrity and professionalism.Excellent communication and interpersonal skillsUnion: ConfidentialHours: 35 hours per weekSalary Range: 15,000.00 - 91,000.00Job Type: Full-timePay: $30,000.00 - $91,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Toms River, NJ 08753 (Preferred)</li></ul>Ability to Relocate:<ul><li>Toms River, NJ 08753: Relocate before starting work (Required)</li></ul>Work Location: In person

Assistant Payroll Coordinator/Human Resource Assistant

<div><div>At Exo, integrity isn&rsquo;t just a value it&rsquo;s the foundation of the work we do to keep our nation&rsquo;s infrastructure reliable and safe. From field assessments to innovative restoration solutions, we combine precision, integrity, and purpose in everything we do. Our team helps ensure power stays on, schools stay open, businesses thrive, and communities stay safe. You&rsquo;ll work with a respected team of experts solving meaningful challenges that protect communities and ensure the integrity of infrastructure.</div>
<div></div><div>Position Summary: The Payroll &amp; HR Coordinator is responsible for assisting with the payroll process, including data entry of employee details and time and attendance records. This role assists with processing a multi-state payroll, ensuring accurate and timely payroll submission. Additionally, this position researches and responds to payroll related inquiries. The Payroll &amp; HR Coordinator also supports broader HR initiatives, fostering a positive workplace environment.</div>
<div></div><div>Key Responsibilities:</div>
<div><ul><li>Assist with the processing of a multi-state weekly payroll, ensuring accuracy and compliance with federal, state, and local regulations.</li></ul>
<ul><li>Maintain payroll records, assist with resolving discrepancies, and respond to employee payroll inquiries.</li></ul>
<ul><li>Assist with ensuring compliance with employment laws and regulations, including FLSA, FMLA, ADA, and other applicable standards.</li></ul>
<ul><li>Assist with updating HR policies and procedures in collaboration with leadership.</li></ul>
<ul><li>Conduct internal audits and collaborate with external auditors to ensure regulatory compliance.</li></ul>
<ul><li>Assist with the monitoring and analysis of payroll data to identify discrepancies, ensure proper taxation, and ensure accurate reporting.</li></ul>
<ul><li>Assist with resolving complex payroll-related issues, including wage garnishments, tax filings, and deductions.</li></ul>
<ul><li>Assist in benefits administration, including enrollments, terminations, and providing employee support with benefits-related inquiries.</li></ul>
<ul><li>Provide support to HR initiatives including performance management, leave management and regulatory compliance.</li></ul>
<ul><li>Provide support in the area of recruitment onboarding, and training.</li></ul>
<ul><li>Maintain employee records and ensure data integrity within the HRIS system.</li></ul>
<ul><li>Generate reports and provide HR data analysis to support decision-making and organizational planning.</li></ul>
<ul><li>Collaborate with leadership to ensure accurate reporting and compliance with labor laws.</li></ul>
<ul><li>Stay up to date with changes in payroll and employment laws to maintain compliance.</li></ul>
<ul><li>Participate in the development and implementation of HR initiatives to promote employee engagement and workplace satisfaction.</li></ul>
</div><div>Qualifications &amp; Requirements:</div>
<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li>
<li>1-3 years of related experience.</li>
<li>Proficiency in payroll processing systems and HRIS software preferred.</li>
<li>Excellent communication, interpersonal, and problem-solving skills.</li>
<li>Detail-oriented with strong organizational abilities.</li>
<li>HR certification (e.g., SHRM-CP, PHR) a plus.</li>
</ul><div>Physical Requirements:</div>
<ul><li>Able to work a desk job requiring long hours of sitting and working on a computer.</li>
<li>Occasionally walking around the office, attending meetings, and visiting different departments.</li>
<li>Occasionally lifting of office supplies up to 15 pounds.</li>
<li>Proficient in using a computer, including typing, using a mouse, and other peripherals.</li>
<li>Ability to read and analyze documents and computer screens.</li>
<li>Effective listening skills for communication, both in-person and virtual.</li>
<li>Capability to maintain focus and productivity in a standard office environment.</li>
<li>Potential travel to different locations for meetings, conferences, or site visits, which might involve driving or flying.</li>
</ul><div>Mental Requirements:</div>
<ul><li>Strong problem-solving and decision-making skills.</li>
<li>Ability to manage multiple tasks and deadlines in a fast-paced environment.</li>
<li>Excellent analytical skills with attention to detail.</li>
<li>Strong interpersonal and communication abilities to effectively collaborate across departments.</li>
<li>Ability to handle sensitive and confidential information with professionalism.</li>
<li>Emotional intelligence to navigate employee relations and resolve conflicts.</li>
<li>Adaptability to changing priorities and unexpected challenges.</li>
<li>Skill in managing relationships with stakeholders.</li>
</ul><div>Additional Information:</div>
<div>The successful candidate will demonstrate a proactive approach to problem-solving and a commitment to upholding HR compliance standards. This role is an excellent opportunity for an individual seeking to expand their expertise in both payroll management and regulatory compliance.</div>
<div>FLSA Status: Non-Exempt</div>
<div>Pay Range: $22-29.00 Hourly</div>
<div>Reports To: Vice President, Human Resources</div>
<div></div><div>The above job description is a general overview of typical responsibilities and qualifications for the position of a Payroll &amp; HR Coordinator. The specific duties and requirements may vary depending on the organizations needs.</div>
<div></div><div>Benefits:</div>
<div>Exo offers a comprehensive benefits package including:</div>
<ul><li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Health Savings Account/Flexible Spending Accounts</li>
<li>Life and Accidental Death &amp; Dismemberment</li>
<li>Short Term and Long-Term Disability</li>
<li>Accident, Hospital Indemnity and Critical Illness</li>
<li>401k with company match</li>
<li>PTO</li>
<li>10 paid holidays</li>
</ul><div>Exo is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law.</div></div>

Payroll & HR Coordinator

Hopkinton Public Schools

<div>TITLE:Benefits Coordinator
TYPE OF POSITION:Full-time (1.0), anticipated 01/05/2026; salary commensurate with experience; range ~$30.00-$36.50/hour (annual equivalent ~$62,400-$75,920)
LOCATION:District-Central Office, Hopkinton, Massachusetts
AREA OF CONSIDERATION:All qualified candidates
This is the position ofBenefits Coordinator. The incumbent carries out responsibilities in benefits administration, such as administering and advising employees on the interpretation of benefit policies, programs, and procedures. The Benefits Coordinator also acts as a backup to the Payroll Coordinator, and will assist with payroll processing, as needed.
DUTIES:
Duties include, but are not limited to:<ul><li>
Carries out administrative work involved in the benefit functions and maintains related records. Ensures that all benefits programs are carried out in accordance with the districts policies and procedures;</li><li>
Advises individuals regarding eligibility and coverage for such programs as health, group life, long-term disability, pension and retirement plans, workers compensation, income continuation, and other such programs. Assists employees in enrolling in benefits and group insurance programs. Explains, interprets, and answers questions about the districts insurance programs to employees and dependents;</li><li>
Provides information to ensure compliance with COBRA provisions;</li><li>
Assists in communicating provisions of benefit packages by way of new employee orientations, and annual policy renewal meetings;</li><li>
Collaborates with the Towns HR department in creating and carrying out employee wellness programs and initiatives;</li><li>
Maintains/updates employee accrual balances;</li><li>
Maintains enrollment records and reconciles monthly invoices for all benefit services, including retirement/pension plans;</li><li>
Assists with processing of bi-weekly payroll, as needed;</li><li>
Other duties, as required.</li></ul>
QUALIFICATIONS:
To be considered qualified for the position ofBenefits Coordinator, candidates must have/be:<ul><li>
High school diploma or general education degree (GED); Bachelors degree in a related field preferred;</li><li>
Experience in benefits administration, including medical, dental, long-term disability, life, flexible spending accounts, and other employee benefit plans;</li><li>
Skill in operating a personal computer and extensive experience with office software, such as the Microsoft Office suite. Experience with commonly used payroll processing software, such asMUNISconsidered a plus;</li><li>
Ability to communicate clearly and effectively, both orally and in writing;</li><li>
High degree of organization to deal with multiple priorities in a fast-paced environment;</li><li>
Basic knowledge of federal and state regulations that govern benefits administration;</li><li>
Such alternatives to the above qualifications as the supervisor(s) may find appropriate and in conformity with state and federal requirements.</li></ul>
Onlineis our preferred method of application, however, if you wish to apply by mail, please download and print the appropriate application form on our website:https://www.hopkinton.k12.ma.us/employment1
Send your completed application to:
Human Resources
Hopkinton Public Schools
89 Hayden Rowe St.
Hopkinton, MA 01748
Incomplete applications are not able to be considered.
The Hopkinton Public School System does not discriminate on the basis of race, color, religion, national origin, age, gender, gender identification, sexual orientation, genetic information, or disability in admission to, access to, employment in, or treatment in its programs and activities. The Hopkinton Public School district is an equal opportunity employer, committed to diversity in our workplace. The school systems educational philosophy and personnel goals, including the goal of equal employment opportunity, will be considered in filling all positions.</div>

26-70 Anticipated Benefits Coordinator

Michael Page

The Payroll & HR Administrator will manage and coordinate payroll processes while supporting HR-related functions within the Professional Services industry. Based in Leeds, this role requires precision and organisational skills to ensure the smooth operation of key HR functions.Client DetailsThis opportunity is with a well-established organisation in the Professional Services industry. They are a large-sized company that values accuracy, efficiency, and professionalism in all aspects of their business operations.Description<ul><li>Accurate and timely end to end processing of all required payroll changes</li><li>Add new joiners, process leavers and holiday pay, process variable pay including overtime, absence and maternity.</li><li>Import and export data from and to HMRC</li><li>Process pension auto enrolment </li><li>Produce the end of year P60 and P11d as required</li><li>Be the first point of support for payroll queries across the firm</li><li>Audit the payroll & HR system to ensure data is captured consistently </li><li>Assist the HR team in the Employee life cycle including on-boarding and off-boarding processes</li></ul>Profile<ul><li>A successful Payroll Coordinator with HR should have:</li><li>Experience in payroll processes - essential</li><li>Strong attention to detail and organisational skills - essential</li><li>Experience with HR processes - desirable</li></ul>Job Offer<ul><li> 29,000 - 32,000 per annum</li><li>Discretionary annual bonus</li><li>25 days annual leave + bank holidays</li><li>Buy/sell up to 5 days annual leave</li><li>Hybrid role - 2-3 days in the office</li><li>Part or full time hours considered</li></ul>

Payroll Administrator

Huebner Creek Health & Rehabilitation

<div><h2 class="jobSectionHeader">Join Our Team as a Human Resource Coordinator</h2>

Support Employee Success and Drive HR Excellence

We are seeking a dedicated and detail-oriented Human Resource Coordinator to join our growing team! This role plays a key part in supporting HR operations, managing employee records, payroll, and policies while helping to foster a positive, compliant, and organized workplace culture.

<h2 class="jobSectionHeader">Your Impact as a Human Resource Coordinator</h2>

In this role, you will:
<ul>
<li>Manage Employee Data: Process new hires, pay rate changes, and terminations in HR systems
</li>
<li>Assist with Recruitment: Screen applications and resumes, assess qualifications, and offer hiring recommendations
</li>
<li>Advise on Policies: Support managers and employees with questions related to HR policies and procedures
</li>
<li>Handle Payroll &amp; Records: Respond to payroll inquiries and maintain accurate personnel records
</li>
<li>Support Employment Transactions: Guide decisions on promotions, transfers, reductions-in-force, and classification reviews
</li>
<li>Coordinate Recognition Programs: Oversee employee events and ensure alignment with recognition guidelines
</li>
<li>Maintain Compliance: Monitor personnel files and risk documentation in accordance with federal and state laws
</li>
<li>Perform Administrative Functions: Prepare correspondence, manage data entry, and create HR reports as needed
</li>
<li>Interpret and Enforce Policies: Educate staff on policies, employment law, and workplace procedures
</li>
</ul><h2 class="jobSectionHeader">What Makes You a Great Fit</h2>

We&rsquo;re looking for someone who:
<ul>
<li>Has at least 2 years of experience in Human Resources and/or Payroll
</li>
<li>Demonstrates strong organizational and multitasking skills
</li>
<li>Communicates professionally and effectively with all levels of staff
</li>
<li>Maintains confidentiality and professionalism in sensitive matters
</li>
<li>Is proficient in HR software, data entry, and reporting systems
</li>
<li>Understands labor law and HR compliance requirements
</li>
<li>Works well independently and as part of a collaborative team
</li>
</ul><h2 class="jobSectionHeader">Benefits (Full-Time)</h2>
<ul>
<li>Comprehensive Coverage: Health, Dental, and Vision Insurance
</li>
<li>Extra Protection: AD&amp;D, Short-Term Disability, Cancer, Critical Illness, and more
</li>
<li>Life Insurance: Whole and Term Policies
</li>
<li>Professional Growth: Tuition Reimbursement for continued education
</li>
<li>Time to Recharge: Paid Time Off
</li>
<li>Retirement Planning: Immediate 401(k) eligibility
</li>
<li>Unwavering Support: Exceptional corporate resources and leadership
</li>
</ul><h2 class="jobSectionHeader">Equal Opportunity Employer</h2>

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</div>

Human Resource Coordinator

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