payroll coordinator

Paul Davis Restoration

<div><div><div><b>Benefits:</b></div>
<ul><li>Health insurance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul></div><div><div><b>Accounting &amp; Payroll Coordinator</b><br>
</div><div><b>Who We Are</b><br>
Paul Davis Restoration is an industry leader in restoration and reconstruction services for insurance providers and commercial properties across the U.S. and Canada. We are built on strong values of customer service, teamwork, and leadership, with a mission to restore not just properties&mdash;but communities.<br>
</div><div><b>What You&rsquo;ll Do</b><br>
</div><div>As an Accounting &amp; Payroll Coordinator, you&rsquo;ll play a key role in keeping our financial operations running smoothly while supporting a fast-paced, growing team.<br>
</div> <ul><li>Process biweekly payroll and maintain accurate payroll records</li>
<li> Manage accounts payable and vendor files</li>
<li> Handle subcontractor documentation (W-9s, insurance certificates, etc.)</li>
<li> Assist managers with time approvals in QuickBooks Time</li>
<li> Reconcile company credit card transactions</li>
<li> Perform basic job costing and data entry in company systems</li>
<li> Provide administrative support to the accounting team</li>
<li> Ensure compliance with internal processes and financial standards</li>
<li>Assist employees with software access for company</li>
<li>Asset management- including vehicle and equipment/software inventory and managing quality assurance and tracking</li>
</ul><div><b>Why This Role Matters</b><br>
</div><div>We serve people during some of the most stressful times in their lives. To do that well, we need a detail-oriented, proactive team member who can take ownership, solve problems, and keep things moving behind the scenes. This role is critical to maintaining accuracy, efficiency, and strong financial systems.<br>
</div><div><b>What We&rsquo;re Looking For</b><br>
</div> <ul><li>Highly organized and thrives in a fast-paced environment</li>
<li> Strong attention to detail and accuracy</li>
<li> Excellent communication and problem-solving skills</li>
<li> Proactive and able to take initiative</li>
<li> Comfortable working with systems and improving processes</li>
<li> Professional, reliable, and team-oriented</li>
<li> Prior accounting experience preferred</li>
<li> Experience with QuickBooks (or similar software) a plus</li>
</ul><div><b>Position Details</b><br>
</div> <ul><li>Full-time Monday-Friday</li>
<li> In-office position</li>
<li> Works closely with Senior Accountant</li>
<li> Opportunity to grow with a dynamic, expanding company</li>
</ul><div><b>Why Join Us</b><br>
</div> <ul><li>Be part of a supportive, high-performing team</li>
<li> Work in a growing company with advancement opportunities</li>
<li> Make a real impact in your community</li>
<li> Enjoy a positive, team-oriented culture</li></ul></div></div>

Accounting & Payroll Coordinator

Pasadena Music Academy

<p>Part-Time Bookkeeper &amp; Payroll Coordinator</p><p>We are a growing group of music schools in Southern California looking for a <b>detail-oriented and reliable Part-Time Bookkeeper &amp; Payroll Coordinator</b> to support our financial and payroll processes.</p><p>This is a <b>(mostly)</b> <b>remote, flexible position averaging approximately 10 hours per week</b>. The role is ideal for someone who enjoys organizing financial records, running payroll, and helping maintain accurate documentation.</p><p>Position Details</p><ul><li><b>Position:</b> Part-Time Bookkeeper &amp; Payroll Coordinator</li><li><b>Location:</b> Mostly Remote</li><li><b>Schedule:</b> Flexible (approximately 10 hours per week)</li><li><b>Pay:</b> $24 per hour</li></ul><p>Responsibilities</p><p><b>Bookkeeping</b></p><ul><li>Maintain accurate financial records</li><li>Categorize and record transactions</li><li>Reconcile bank and credit card accounts</li><li>Assist with organizing financial data</li></ul><p><b>Financial Reporting</b></p><ul><li>Prepare monthly financial reports</li><li>Track key financial metrics and summaries</li><li>Support management with financial information as needed</li></ul><p><b>Payroll</b></p><ul><li>Process and review payroll</li><li>Verify employee hours and payroll information</li><li>Maintain organized payroll records</li><li>Assist with payroll-related documentation</li></ul><p><b>Payroll &amp; Compliance Support</b></p><ul><li>Help with periodic payroll audits</li><li>Ensure payroll and HR documentation is properly completed and stored</li><li>Track and confirm required employee documents are signed and up to date</li></ul><p>Qualifications</p><ul><li>Experience with bookkeeping and payroll</li><li>Strong attention to detail and accuracy</li><li>Ability to work independently and stay organized</li><li>Comfortable working remotely and communicating with a team</li><li>Familiarity with accounting or payroll software is a plus</li></ul><p>What We Offer</p><ul><li>Flexible schedule</li><li>Remote work</li><li>Supportive and organized team</li><li>Opportunity to help build efficient financial systems for a growing organization</li></ul><p>If you're someone who enjoys <b>keeping financial systems organized and running smoothly</b>, we would love to hear from you.</p><p>Pay: $24.00 per hour</p><p>Expected hours: 10.0 &ndash; 12.0 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Flexible schedule</li><li>Paid sick time</li><li>Paid training</li></ul><p>Work Location: Hybrid remote in Pasadena, CA 91107</p>

Part-Time Bookkeeper & Payroll Coordinator

Association of National Advertisers

<div><b>About the ANA</b><br>
The ANA&rsquo;s (Association of National Advertisers) mission is to drive growth for marketing professionals, brands and businesses, the industry, and humanity. Founded in 1910, the ANA provides leadership that advances marketing excellence and shapes the future of the industry. Our membership includes more than 20,000 brands and 50,000 industry professionals that collectively invest $400 billion in marketing and advertising annually. It consists of U.S. and international companies, including client-side marketers, nonprofits, universities, and marketing solutions providers, which include ad agencies, marketing data science and technology suppliers, law firms, consultants, and vendors. We are obsessed with delighting our members through superior products and services and an unwavering commitment to helping them become more effective marketers, build stronger brands, develop a more productive industry, and benefit humanity through bold leadership and innovation programs.<br>
<br>
<b>Location</b><br>
New York City<br>
<br>
<b>Position Summary</b><br>
We are seeking a detail-oriented and reliable Accounts Payable and Payroll Coordinator to join our Finance team. This role reports to the SVP/VP of Accounting &amp; Finance and is responsible for processing vendor invoices, assisting with bi-weekly payroll, and supporting the finance team with routine tasks. The ideal candidate will have strong attention to details, good organizational skills, and experience with both accounts payable and payroll systems. This is a hands-on, transactional role that supports the broader Accounting and HR teams to ensure timely and accurate financial operations. This role plays a critical part in keeping the department running smoothly by ensuring accurate data entry, timely processing, and proper documentation of financial transactions.
<br>
<br>
<b>Key Responsibilities:</b><br>
<br>
<b>Accounts Payable</b>:<ul><li>
Review and enter vendor invoices into the accounting system.</li><li>
Ensure proper approvals and account coding for each invoice.</li><li>
Confirm invoice accuracy, including math checks and alignment with agreed terms.</li><li>
Prepare and process weekly payments via check, ACH, or wire.
</li><li>Maintain accurate vendor records and ensure documentation for all transactions is complete and audit ready.</li><li>
Reconcile AP activity and assist with month-end close processes.</li><li>
Support year-end 1099 preparation and submission.
</li></ul><b>Payroll (bi-weekly)</b>:<ul><li>
Prepare and submit payroll for processing via Paychex for approximately 180 employees.
</li><li>Enter and review time, compensation changes, bonuses, deductions, and other payroll adjustments.</li><li>
Coordinate with HR to verify new hires, terminations, and employee updates.</li><li>
Ensure payroll is processed accurately and on time in accordance with company policies and application laws.
</li><li>Maintain payroll records and assist with year-end W-2 review and distribution.
</li><li>Respond to employee inquiries regarding payroll matters.</li></ul><b>
General Accounting Support:</b><ul><li>
Maintain organized documentation for both AP and payroll records.
</li><li>Assist with audit requests and other reporting as required.</li><li>
Perform other accounting-related tasks as directed by the finance team.</li></ul><b>
Skills &amp; Qualifications:</b><ul><li>
Associate&rsquo;s degree in accounting or a closely related discipline.
</li><li>2-3 years of experience in an accounting support role preferred (accounts payable and/or payroll).
</li><li>Proficiency with accounting systems (e.g., SAGE Intacct) and payroll platforms (e.g. Paychex).</li><li>
Strong excel and data entry skills.</li><li>
Excellent attention to detail and accuracy.</li><li>
Confidentiality and professionalism in handling employee and financial data.</li><li>
Ability to meet deadlines and manage multiple tasks efficiently.
</li></ul><b>Preferred Attributes:</b><ul><li>
Willingness to learn and support various tasks as part of a small, collaborative team.</li><li>
Familiarity with 1099 and W-2 processes is a plus, though not required</li><li>
Knowledge of employee benefits, tax laws, and government regulations is a plus.</li></ul><b>
Salary and Total Rewards Package</b><br>
Starting pay range: $65,000 to $75,000, based on relevant experience and qualifications.<br>
<br>
Comprehensive health and wellness benefits, 401k with company match, flexible scheduling, generous paid time off program, casual dress code, incentives, and rewards.<br>
<br>
<b>To Apply</b><br>
If your skills, experience, and enthusiasm align with the requirements and responsibilities of this position, please forward your resume with a cover letter and salary requirements to <b>careers@ana.net</b>. Note: only applicants who include salary requirements will be considered.<p>
</p><p>15tykw2R7b</p></div>

Accounts Payable and Payroll Specialist

Virginia Tech

<div></div><div><div><div><div><div><ul><li>536054
</li> </ul></div><div></div><div><ul><li>Blacksburg, Virginia
</li> </ul></div><div></div><div><ul><li>Staff
</li> </ul></div><div></div><div><ul><li>Vice President for Research</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><div><div><div><div><div><div><p><b>Job Description</b></p>
</div>
<div><p>Based on the foundation of the Ted and Karyn Hume Center for National Security and Technology, Virginia Tech launched the Virginia Tech National Security Institute (VTNSI) in September 2021. With a presence in Blacksburg and the Washington, D.C., metro area, the Institute aspires to be the nation's preeminent academic organization at the nexus of interdisciplinary research, technology, policy, and talent development. The National Security Institute will advance national security in pursuit of a secure America.<br>
<br>
The Business Coordinator is a key member of the finance team at the Virginia Tech National Security Institute (VTNSI), performing a broad range of financial, procurement, and operational functions that support the Institute&rsquo;s daily business activities. This role requires a high degree of independence, problem-solving ability, and advanced technical expertise, as the coordinator manages complex financial transactions across multiple systems and funding sources. Responsibilities include purchasing and receiving, accounts payable, travel authorizations and reimbursements, payroll reconciliation, encumbrance management, and coordination of operational processes to ensure efficient and consistent service delivery.<br>
<br>
The coordinator is responsible for ensuring that financial and operational transactions are processed accurately and in compliance with university, state, and federal policies. This includes reconciling operating, foundation, and research expenditures; managing payroll transactions and labor distribution; preparing financial reports; and analyzing and resolving discrepancies and system-related issues. Additionally, the role involves fund management, staff onboarding, training, and electronic reconciliations, ensuring alignment with budget allocations and financial reporting requirements while supporting continuity and consistency across financial and operational functions.<br>
<br>
In this role, the coordinator reports to the Associate Director of Finance and Business Analytics and works closely with other functional units, exercising sound judgment and maintaining a high level of accuracy and attention to detail. The Business Coordinator provides comprehensive backup support across financial and operational functions, delivers high-quality customer service, and manages complex fiscal and administrative matters independently. The role contributes to the efficiency, effectiveness, and reliability of both financial operations and broader Institute operations.</p>
</div>
</div><div><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li>Demonstrated expertise in managing fiscal functions such as accounts payable/receivable, purchasing, travel processing, payroll reconciliation, journal entries, and financial reconciliations in a professional setting.</li><li>Strong analytical and problem-solving skills with the ability to independently assess financial data, identify discrepancies, and implement effective solutions.</li><li>Excellent communication skills to effectively engage with stakeholders, resolve inquiries, and clearly present financial information.</li><li>Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines while maintaining a high level of accuracy and attention to detail.</li><li>Ability to work autonomously, managing complex financial tasks and inquiries with minimal supervision and exercising sound judgment in decision-making in a deadline-driven environment.
</li><li>Demonstrated proficiency with office software products, such as spreadsheets, calendaring, and word processing, with demonstrated strong proficiency with spreadsheets and formulas.
</li><li>Bachelor's Degree or equivalent related training and/or experience.</li></ul>
</div>
</div><div><div><p><b>Preferred Qualifications</b></p>
</div>
<div><ul><li>Experience with large enterprise database systems involving financial reporting, payroll, purchasing or travel.
</li><li>Experience interpreting and applying complex regulations, policies and organizational processes.</li></ul>
</div>
</div><div><div><p><b>Pay Band</b></p>
</div>
<div><p>4</p>
</div>
</div><div><div><p><b>Overtime Status</b></p>
</div>
<div><p>Non-Exempt: Eligible for overtime</p>
</div>
</div><div><div><p><b>Appointment Type</b></p>
</div>
<div><p>Restricted</p>
</div>
</div><div><div><p><b>Salary Information</b></p>
</div>
<div><p>Salary Commensurate with Experience</p>
</div>
</div><div><div><p><b>Hours per week</b></p>
</div>
<div><p>40 hours per week</p>
</div>
</div><div><div><p><b>Review Date</b></p>
</div>
<div><p>April 21, 2026</p>
</div>
</div><div><div><p><b>Additional Information</b></p>
</div>
<div><p>We are unable to sponsor work visas for this position.</p>
<p>
The successful candidate will be required to have a criminal conviction check.</p>
<p><b>
About Virginia Tech</b></p>
</div>
</div><div><div><p>Dedicated to its motto, <i>Ut Prosim</i> (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.</p>
<p>
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.</p>
</div>
</div></div><p>Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.</p>
<p>
If you are an individual with a disability and desire an accommodation, please contact <b>Sue Kass</b> at <b>sjkass@vt.edu</b> during regular business hours at least 10 business days prior to the event.</p></div></div></div></div></div></div></div>

Business Coordinator

TGG Accounting

<div><p><b>Accountant/HR Coordinator</b></p><p></p><p><br>
Are you looking for a blended role where no two days look the same? We are partnering with a well-established, boutique marketing and advertising agency to identify a highly organized and detail-oriented <b>Accountant/HR Coordinator</b>. This is a unique opportunity to join a close-knit, collaborative team where your work directly impacts day-to-day business operations. This role is ideal for someone who thrives in a hands-on environment and enjoys owning both <b>financial processes and employee lifecycle support</b> within a growing organization.</p><p></p><p><b><br>
Responsibilities:</b></p>
<p><i>
Accounting &amp; Financial Operations (Core Focus) -</i></p>
<ul>
<li>Own full-cycle accounts payable and expense tracking</li>
<li>Perform credit card reconciliations across leadership and sales teams</li>
<li>Work directly with P&amp;L statements and balance sheets</li>
<li>Maintain and update weekly cash flow reporting</li>
<li>Ensure accuracy across marketing spend, media buys, and reconciliations</li>
<li>Support weekly payroll processing, including commission structures (30+ employees)</li>
</ul>
<p><i>HR &amp; Administrative Support -</i></p>
<ul>
<li>Manage <b>new hire onboarding and documentation</b></li>
<li>Maintain employee records and ensure compliance standards</li>
<li>Support HR processes including documentation and benefits research</li>
<li>Help maintain a structured, organized, and people-first workplace</li></ul><br>
<p></p>
<p><b>
Required:</b></p>
<ul>
<li>5+ years of experience in accounting, bookkeeping, or financial operations</li>
<li>Strong working knowledge of <b>QuickBooks Desktop</b><b> (required)</b></li>
<li>Proficiency in <b>Excel</b> (reporting, formulas; pivot tables a plus)</li>
<li>Bachelors Degree in Business or related field</li>
<li>High attention to detail and strong organizational skills</li>
<li>Ability to work independently and take full ownership of responsibilities</li>
<li>Exposure to HR functions and payroll</li></ul><br>
<p></p>
<p><b>
What You&rsquo;ll Love About This Opportunity:</b></p>
<ul>
<li>Collaborative, tight-knit team with long employee tenure and low turnover</li>
<li>Direct visibility and partnership with leadership</li>
<li>High-trust environment where you can truly own your role</li>
<li>Opportunity to grow into expanded HR or operational responsibilities over time</li>
<li>Stable, well-established company with a strong industry presence</li></ul><br>
<p></p>
<p><b>
Compensation &amp; Benefits:</b></p>
<ul>
<li>Competitive base salary</li>
<li>Consistent full-time schedule (Monday&ndash;Friday, onsite)</li>
<li>Stable, long-tenured team environment with strong internal support</li>
<li>Hands-on training and knowledge transfer from experienced team members</li>
<li>Opportunity for long-term career stability and growth</li>
<li>Supportive, family-oriented culture that values work-life balance</li></ul><br>
<p></p>
<p>
We look forward to reviewing your resume!</p></div>

Accountant/HR Coordinator

Global Sight and Sound

<p><b>Job Overview</b></p><p>Global Sight &amp; Sound is hiring an experienced Accounting Coordinator / Bookkeeper to support our growing team.</p><p>This is a hybrid remote position (work from home + brief daily office visit required) focused on invoicing, payroll coordination, accounts receivable, and administrative operations.</p><p>This role plays a key part in keeping our financial processes accurate, timely, and organized, while also supporting day-to-day administrative needs across the company.</p><p><b>Key Responsibilities</b></p><p><b>Accounting &amp; Financial Responsibilities (Primary)</b></p><ul><li>Create and send customer invoices (service and project billing)</li><li>Ensure jobs are properly marked and ready for invoicing in D-Tools</li><li>Coordinate payroll processing with external accounting provider</li><li>Track invoice status (sent, paid, outstanding)</li><li>Assist with accounts receivable (A/R) and follow-ups</li><li>Maintain accurate data between D-Tools and QuickBooks</li></ul><p><b>Administrative &amp; Operations Support</b></p><ul><li>Pick up and process daily mail (checks, documents, payments)</li><li>Answer phones and manage shared inbox communication</li><li>Create and manage Certificates of Insurance (COIs)</li><li>Handle general administrative tasks (documents, misc. requests)</li><li>Support scheduling coordination with service team</li><li>Assist with internal communication and organization</li><li>Coordinate basic meeting and event planning (team meetings, client meetings, occasional company events)</li></ul><p><b>Qualifications</b></p><ul><li>2+ years of experience in accounting, bookkeeping, invoicing, or payroll</li><li>Experience with QuickBooks or similar accounting software</li><li>Strong attention to detail and accuracy</li><li>Highly organized with the ability to manage multiple priorities</li><li>Comfortable working independently in a hybrid/remote environment</li><li>Strong communication skills</li></ul><p><b>Requirements</b></p><ul><li>Must live within commuting distance of Brown Deer</li><li>Ability to visit the office briefly each weekday (mail pickup, etc.)</li><li>Reliable transportation</li><li>Reliable high-speed internet and home workspace</li></ul><p><b>What Success Looks Like</b></p><ul><li>Invoices are sent within 24 hours</li><li>Payroll is accurate and processed on time</li><li>No backlog of unbilled work</li><li>Clear visibility into accounts receivable and billing status</li><li>Administrative tasks are handled consistently and efficiently</li></ul><p><b>Benefits</b></p><ul><li>Competitive hourly pay</li><li>Hybrid work environment (remote + daily office touchpoint)</li><li>Opportunity to grow with a fast-growing company</li><li>Work with a professional, team-oriented group</li></ul><p><b>Schedule</b></p><ul><li>Monday to Friday</li><li>Day shift</li><li>Flexibility within the workday once responsibilities are met</li></ul><p><b>Work Location</b></p><p>Hybrid remote in Milwaukee WI area.</p><p>Pay: $24.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Flexible schedule</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>invoicing or billing: 2 years (Required)</li><li>payroll processing: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Milwaukee, WI 53209 (Required)</li></ul><p>Work Location: Hybrid remote in Milwaukee, WI 53209</p>

Accounting Coordinator / Bookkeeper Hybrid Remote

Harmony Senior Services

<div>121 Havershire Boulevard, State College, Pennsylvania 16803
<p></p><h1 class="jobSectionHeader"><b>Job Description
</b></h1>The Business Office Manager will be responsible for all business and office management functions of the community.
<p></p>Resident Billing and Cash Receipts Maintain and update with each change for Lease Summary, Move-In/Move-Out Report, Average Residency Resident surveys Accounts Payable: Code invoices, obtain necessary approvals from the Executive Director and applicable Department Heads, and forward to corporate office daily. Maintain vendor contracts and files Declining balance spend-down sheets: Update and distribute to the appropriate Department Heads each month. Order background checks, compile test results and advise when applicant has successfully completed pre-hire process Process new hire paperwork and ensure accuracy and completeness Work with Department Heads to identify open positions, advertise and interview potential candidates if appropriate Initiate and track FMLA absences (FMLA, ADA) working with Human Resource Department Assist with associate relations and progressive counseling as needed Overseas Worker&rsquo;s Compensation forms and process for the community Provide all departments with personnel forms and/or packets Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures Responsible for all aspects of managing the Concierge team and their scheduling to meet the business needs of the community. Payroll: Bi-weekly transmittal of payroll data to payroll servicer Work with Benefits Coordinator to administer all benefits as applicable per associate&rsquo;s status Order associate name tags (temporary and permanent) Track information for TB updates and Hepatitis B vaccine Resident business files and personnel files Requirements: AA Degree preferred in accounting or business, or equivalent experience Three years&rsquo; experience working in Accounts Payable/Receivable Three years&rsquo; experience working in Human Resources/Benefits administration Excellent organizational, interpersonal, and communication skills Demonstrated ability to use accounting software programs and Microsoft Office Must be able to lift, carry, and push up to 25lbs Demonstrated ability to meet project deadlines Ability to analyze reports and identify issues that could affect day to day business operations Excellent customer service skills
<p></p><h1 class="jobSectionHeader"><b>Why Harmony?
</b></h1><p></p><ul><li><p>401k + Fulltime &amp; Part-time Benefits Packages
</p></li><li><p>Training, Development &amp; Career Laddering
</p></li><li><p>Great work-life balance
</p></li><li><p>Flexible Scheduling</p></li></ul></div><p></p>

Business Office Manager

Search 2085+ Payroll coordinator jobs near you this June. New roles added regularly across leading industries. Apply today.