payroll human resources assistant

Delaware Schools Consortium

<div></div><div><ul><div><div>JobID: 33887</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 DE Dept of Education/DOE Support Staff<br>
</div><div><b>
Date Posted:</b><br>
 11/19/2025<br>
</div><div><b>
Location:</b><br>
 Delaware Department of Education<br>
</div><div><b>
Closing Date:
</b><br>
 12/03/2025<br>
</div><div><b>
District:</b><br>
 Delaware Department of Education</div>
<div>
<div><b>Position Title:</b> Administrative Assistant II, Human Resources and Payroll Specialist<br>
<br>
<b>Reports To:</b> Education Associate, Human Resource Officer<br>
<br>
<b>Description of Position:</b><br>
The Administrative Assistant II, HR and Payroll Specialist position will be responsible for all department payroll functions, will provide support to the Human Resource Office on financial tasks and will be responsible for pension preparation and verification of State service. This position will be responsible for a wide range of functions in the State&rsquo;s Payroll/Human Resource Statewide Technology (PHRST) system and First State Financials (FSF) to include, but not limited to, voucher payments, purchase orders, PCard transactions, payroll funding adjustments (PFA), query reports, accounts receivable/deposits and other duties as necessary. The Administrative Assistant II, HR and Payroll Specialist is responsible for providing customer service to the Department and external customers.<br>
<br>
<b>Major Responsibilities:</b></div>
<div><b>Payroll Management</b></div>
<ul><li><div>Calculate, each pay period, salary adjustments as applicable for short term disability, workers&rsquo; compensation, salary docking, salary increases, retroactive adjustments, etc.</div>
</li><li><div>Calculate casual/seasonal employee compensation and report ACA weekly hours.</div>
</li><li><div>Reconcile payroll.</div>
</li>
 </ul><div><b>Financial Management</b></div>
<ul><li><div>Process payroll funding adjustments (PFAs) as required for DOE employees using FSF.</div>
</li><li><div>Prepare, monitor, and close purchase orders for Human Resources Office.</div>
</li><li><div>Prepare vouchers and intergovernmental vouchers paid for by Human Resources workgroup in FSF.</div>
</li><li><div>Process PCard transactions in FSF.</div>
</li><li><div>Maintain Time and Effort spreadsheet and electronic certifications for federally funded staff in DSC.</div>
</li>
</ul><div><b>Pension Preparation and Verification of State Service</b></div>
<ul><li><div>Prepare documents for personnel retirements and enter into the PenApp system.</div>
</li><li><div>Calculate all termination leave payouts (retirements, resignations, etc.)</div>
</li><li><div>Assist employees with the pension benefit calculator when needed. Review pension documents with employees and advise employees of financial options available upon termination regarding deferred compensation, tax sheltered annuities, and sick leave buy-in.</div>
</li><li><div>Research and prepare verification of state service for employees to determine pension creditable service and adjusted service dates.</div>
</li>
</ul><div><b>Provides assistance with the hiring process and benefits.</b></div>
<ul><li><div>Process direct deposit and W4 forms.</div>
</li><li><div>Maintain EDP page for new and current employees.</div>
</li><li><div>Order business cards.</div>
</li><li><div>Assist with new hire orientation.</div>
</li>
</ul><div><b>General Duties</b></div>
<ul><li><div>Attend PHRST Key End User, Benefits, and other related meetings.</div>
</li><li><div>Serve as a back-up to the Human Resources Administrative Assistant III-I.</div>
</li><li><div>Perform other duties as assigned.</div>
</li>
</ul><div><b>Essential Qualifications:</b><br>
<br>
<b>Education:</b> Minimum high school diploma or GED; bachelor&rsquo;s degree or some college coursework preferred.<br>
<br>
<b>Experience:</b></div>
<ul><li>Experience with the State&rsquo;s Payroll/Human Resource Statewide Technology (PHRST) system as it relates to payroll required.</li>
<li>Experience with PHRST as it relates to human resources and benefit administration preferred (includes familiarity with searching for and hiring new employees, maintaining, and changing employee data, enrolling employees into benefits, managing benefit changes and running reports</li>
<li>Knowledge of workers&rsquo; compensation, short-term disability, family medical leave and donated leave programs preferred.</li>
<li>Experience with First State Financials (FSF).</li>
<li>Experience in governmental accounting is preferred.</li>
<li>Proficient in Microsoft Office Software to include Word, Excel, Outlook, and PowerPoint.</li>
</ul>
<div><b>Skills:</b></div>
<div><ul><li>Must have excellent communication skills, handling questions and concerns with speed and professionalism.</li>
<li>Ability to thrive in a fast-paced environment and multi-task without sacrificing attention to detail.</li>
<li>Ability to perform responsibilities with minimal supervision.</li>
<li>Ability to set priorities and work under pressure.</li>
<li>Must have excellent interpersonal skills and the ability to deal with staff in a tactful, congenial, and personal manner.</li>
<li>Ability to prioritize a wide range of tasks with competing deadlines and importance.</li>
<li>Discretion and confidentiality are essential.</li>
</ul><br>
<b>Salary:</b><br>
Salary Range: $45,715.80 - $67,259.00 annually. The final salary will be determined based on the candidate&rsquo;s education and experience in accordance with the Department of Education&rsquo;s compensation policy. The position includes a comprehensive benefits package including health, dental, and vision insurance, participation in the state retirement program, annual, sick, and personal leave, and supplemental benefits options. Direct deposit of payroll checks is a condition of state employment, and employees are paid on a lag pay schedule with the first payment made after approximately one month of employment.<br>
<br>
<b>Notes:</b><br>
A criminal background check is required. The successful candidate must demonstrate during the interview process an understanding of diversity, educational equity and multicultural education. This job description is not intended to be an all-inclusive list of duties and standards of the position. The selected candidate should expect to perform any other related activities needed to deliver the position&rsquo;s key duties and responsibilities and follow any other instructions as defined by his/her supervisor.<br>
<br>
The Delaware Department of Education is an equal opportunity employer and does not discriminate in its employment practices or educational programs, services or activities based on race, color, religion, sex (including pregnancy), national origin, age, disability, marital status, sexual orientation, gender identity, genetic information, veteran&rsquo;s status or any other legally protected category. Inquiries should be directed to the Human Resource Office, 401 Federal Street, Suite 2, Dover, DE 19901. Phone: 302-735-4030.</div></div></div></ul></div><p></p>

Administrative Assistant II, Human Resources and Payroll Specialist

Confidential

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  HR Assistant &ndash; Payroll
 </p>
 <p>
  <strong>
   Department:
  </strong>
  Human Resources
 </p>
 <p>
  <strong>
   Industry:
  </strong>
  Oil &amp; Gas (Onshore/Offshore)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  [Specify Location]
 </p>
 <p>
  <strong>
   Reports To:
  </strong>
  HR &amp; Administration Manager / Payroll Officer
 </p>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  To assist in the preparation, verification, and processing of payroll for employees in compliance with company policies, labor laws, and project-specific requirements. The role supports the HR and Finance teams to ensure accurate and timely salary disbursement and payroll-related reporting.
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   Payroll Administration:
  </strong>
 </p>
 <ul>
  <li>
   Collect, verify, and input employee attendance, overtime, leave, and allowance data for payroll processing.
  </li>
  <li>
   Assist in preparing monthly payroll in coordination with the Payroll Officer and Finance Department.
  </li>
  <li>
   Ensure accuracy of salary computations, deductions (loans, advances, insurance, etc.), and benefits.
  </li>
  <li>
   Support in processing final settlements, gratuities, and end-of-service benefits for departing employees.
  </li>
  <li>
   Maintain confidentiality of payroll information and employee records.
  </li>
 </ul>
 <p>
  <strong>
   HR Data &amp; Documentation:
  </strong>
 </p>
 <ul>
  <li>
   Update and maintain HR and payroll databases with employee information (new hires, transfers, terminations).
  </li>
  <li>
   Prepare monthly headcount, overtime, and manpower cost reports.
  </li>
  <li>
   Assist in maintaining employee personal files and digital HR records in compliance with company standards.
  </li>
  <li>
   Liaise with site administrators to collect timesheets and attendance records for onshore/offshore employees.
  </li>
 </ul>
 <p>
  <strong>
   Compliance &amp; Coordination:
  </strong>
 </p>
 <ul>
  <li>
   Ensure payroll compliance with UAE/GCC labor laws and company policies.
  </li>
  <li>
   Coordinate with Finance for salary transfers, payslips, and payroll reconciliations.
  </li>
  <li>
   Support HR audits and provide necessary payroll documentation as required.
  </li>
  <li>
   Handle basic employee queries related to payroll, attendance, and benefits.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree in Human Resources, Accounting, or Business Administration.
  </li>
  <li>
   2&ndash;4 years of experience in HR or Payroll, preferably in the
   <strong>
    Oil &amp; Gas / EPC / Construction
   </strong>
   sector.
  </li>
  <li>
   Working knowledge of payroll systems and HR software (e.g., Oracle, SAP, ERP, MS Excel).
  </li>
  <li>
   Basic understanding of UAE/GCC labor laws and payroll regulations.
  </li>
  <li>
   Strong attention to detail, confidentiality, and numerical accuracy.
  </li>
 </ul>
 <p>
  <strong>
   Key Skills:
  </strong>
 </p>
 <ul>
  <li>
   Payroll processing and data entry accuracy
  </li>
  <li>
   MS Excel and HRIS proficiency
  </li>
  <li>
   Communication and coordination skills
  </li>
  <li>
   Confidentiality and integrity
  </li>
  <li>
   Time management and teamwork
  </li>
 </ul>
 <p>
  <strong>
   Additional (Preferred):
  </strong>
 </p>
 <ul>
  <li>
   Experience handling multi-country payroll (e.g., KSA, Qatar, Oman)
  </li>
  <li>
   Familiarity with offshore rotation payroll systems
  </li>
  <li>
   Knowledge of WPS (Wage Protection System) compliance
  </li>
 </ul>
 <p>
  Would you like me to make this
  <strong>
   shorter and ready for job posting
  </strong>
  (e.g., for LinkedIn or internal requisition form
 </p>
</div>


Human Resources Payroll Assistant

Steeler

<p><b>Company Overview</b></p><p>Steeler is a family-owned business with over 50 years of experience in the manufacturing and distribution of steel framing and construction materials. We pride ourselves on fostering an entrepreneurial environment that supports career growth and professional development.</p><p><b>Summary</b></p><p>We are seeking a Human Resources Assistant to join our team at Steeler. The HR Assistant with <b>focus on payroll and benefits</b> will play a key role in ensuring our employees are paid accurately and on time, and that benefits are managed efficiently. This role requires discretion, accuracy, and a proactive approach to supporting our HR Manager with various administrative tasks.</p><p><b>Responsibilities</b></p><ul><li>Process and review biweekly payroll, ensuring accuracy and timeliness</li><li>Assist with employee benefits enrollment, changes, and inquiries</li><li>Maintain up-to-date employee records and HR databases</li><li>Assist with new hire onboarding and documentation</li><li>Support compliance with federal, state, and local employment laws</li><li>Respond to employee questions regarding payroll, benefits, and HR policies</li><li>Perform other duties as assigned by management</li></ul><p><b>Requirements</b></p><ul><li>1+ year of experience in payroll, benefits administration</li><li>Working knowledge of payroll systems and HR software (Paycom, etc.)</li><li>Strong attention to detail and high level of confidentiality</li><li>Excellent communication and organizational skills</li><li>Ability to work independently and manage time effectively</li><li>Familiarity with labor laws and HR best practices is a plus</li></ul><p><b>What We Offer:</b></p><ul><li>Part-time schedule (15&ndash;29 hours per week <b>onsite</b>, Mondays and Tuesdays required)</li><li>Pay starting at $24/hour, with higher rates based on experience</li><li>Collaborative and supportive team environment</li><li>Opportunity to grow within the HR function</li></ul><p><b>How to Apply:</b></p><p>If you're ready to contribute your skills to a dedicated HR team and grow your career in a supportive environment, we&rsquo;d love to hear from you. <b>Apply Now!</b></p><p>Job Type: Part-time</p><p>Pay: From $24.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Payroll management: 1 year (Required)</li><li>Benefits administration: 1 year (Required)</li><li>HR support: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Part-Time HR Assistant – Payroll & Benefits

Cooperative Production, Inc

The Payroll/ HR Generalist will assist the Vice President of Human Resources in the administration and coordination of the agency's human resource functions, with concentration in payroll, leave compliance, benefits, and HR practices. Duties shall be conducted in conformance to sound management practices and support community-based services for people with developmental disabilities.

Payroll & Human Resources Generalist

Boutin Jones

<div><b>Position Summary:</b> The HR/Payroll Assistant is responsible for performing a variety of HR and payroll functions, with an emphasis on payroll workflow, maintenance of personnel files, administration of job postings and interviews, and administrative support to the HR Team. In addition, the HR/Payroll Assistant is responsible for providing exemplary customer service, and for maintaining the confidentiality of HR and Payroll records and information.<br>
<br>
<b>General Administrative Duties/Responsibilities</b><ul><li>
Maintains filing systems as assigned. Including but not limited to payroll and personnel records.</li><li>
Processes bi-weekly payroll using Paylocity.</li><li>
Maintains compliance with federal/state payroll regulations.</li><li>
Monitors time off accrual tracking for all full-time employees.</li><li>
Assists in New Hire Onboarding and New Hire Orientation preparation.</li><li>
Assists in benefit administration, including processing new hires and other employee changes.</li><li>
Audits payroll data entry records, including medical/dental deductions, overtime, sick leave, and vacation.
</li><li>Submits all parking and maintenance requests to Parking Management Office.</li><li>
Coordinates and schedules meetings, interviews and appointments for managers or supervisors.</li><li>
Prepares agendas and schedules for meetings and interviews.</li><li>
Submits approved job postings to approved job boards and posts approved job postings to the firm&rsquo;s website and social media pages when needed.
</li><li>Assists in the planning and facilitating of firm related events.</li><li>
Performs other related duties as assigned.</li></ul><b>
Education and Experience Requirements
</b><ul><li>Bachelor&rsquo;s degree or equivalent experience of at least two years of HR, and payroll experience required.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>
Attention to detail, effective communication, and organizational skills; ability to interact effectively with staff; and ability to perform multiple tasks with minimal supervision.</li></ul><b>
Salary</b><br>
$28.00 &ndash; $36.00 per hour, based on experience.<br>
<p>
</p><p>UAWy7eVSbs</p></div>

HR/Payroll Assistant

Almajdouie

Human Resources Executive And Payroll Officer Jobs in Al-Malaz <p>Sort by: <b>Relevance</b></p><p><b>Create a job alert for similar positions</b></p><p>Summary: We seek a dedicated HR Specialist in Riyadh to streamline recruitment and employee management processes. Responsibilities include executing hiring procedures, preparing contracts, and managing employee records. Ensure compliance with internal systems and oversee attendance, leave requests, and performance evaluations, while supporting employee inquiries and administrative needs.</p>

Human Resources Executive And Payroll Officer Jobs in Al-Malaz

TechBiz Global GmbH

<div><p>At TechBiz Global, we are providing recruitment service to our TOP clients from our portfolio. We are currently seeking a Payroll Assistant to join one of our <b>clients</b>' teams. If you're looking for an exciting opportunity to grow in a innovative environment, this could be the perfect fit for you.</p><p></p><p><br>
Key Responsibilities:
</p><ul><li><p>Assist in payroll run operations</p></li><li><p>
Keep payroll dashboards, salary database and employee details updated correctly</p></li><li><p>
Perform payroll checks for onboarding and offboarding process, ensuring smooth transitions</p></li><li><p>
Align with HR, Legal and local payroll agents to ensure timely and accurate processing of tasks</p></li><li><p>
Ensure adherence to Service Level Agreements (SLA), record monthly SLA invoices</p></li><li><p>
Stay informed of changes in payroll laws and regulations, ensure payroll comply with applicable laws</p></li><li><p>
Assist with audits and inquiries related to payroll</p></li><li><p>
Provide support and information to employees on salaries and payroll-related matters</p></li><li><p>
Work cross-functionally to provide expertise on local payroll and HR matters</p></li><li><p>
Maintain Confidentiality of all payroll information</p></li></ul><ul><li><p>
Teamwork-oriented</p></li><li><p>
Strong attention to details</p></li><li><p>
Excellent organizational and time management skills</p></li><li><p>
Working knowledge of Microsoft Excel/Google Sheets</p></li><li><p>
Experience in multiple country jurisdictions is an advantage</p></li><li><p>
Experience with multiple payroll software is an advantage</p></li></ul></div>

Payroll Assistant

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