payroll manager

Mount Rogers Community Services Board

<div><div><div><div><p><b>JOB SUMMARY</b><b>:</b></p><p>
The Payroll Manager is responsible for the oversight and management of the Agency&rsquo;s payroll process and functions which include supervision of a payroll technician and personnel data specialist, coordination with Human Resources and review and reconciling the Virginia Retirement System reports. Responsible for the management and oversight of the payroll accounting and payroll reporting functions and ensuring compliance with all Federal and State regulations. Actively engage in process improvement and ensure effective and efficient internal controls exist within the Payroll Department.
</p><p><b>ESSENTIAL FUNCTIONS</b>: <i>(Maximum of Eight)</i></p><p>
1. Responsible for all functional and tactical aspects of the payroll operation ensuring accurate and timely processing of payroll for all Agency and ESS employees in accordance with federal and state regulations. Verify and analyze employee timesheets, checking for errors, data omissions, unapproved overtime &amp; scheduling anomalies &amp; following up with employees to rectify timesheet errors and ensure supervisor approval.
</p><p>2. Responsible for processing and reconciliation of all tax deposits and ensuring preparation of monthly, quarterly and annual reporting requirements. Responsible for ensuring all tax deposits are calculated accurately and submitted and paid to appropriate taxing agencies in a timely manner. Will perform audits/reconciliation of group benefits deductions against billing statements reporting any discrepancies to the office of human resources as well as ACA reconciliations..</p><p>
3. Oversee the generation of all standard payroll reporting, including payroll registers, tax deposit summaries, and general ledger reports for the accounting department. Ensure accuracy of payroll summaries completed for accounting department. Ensure payroll costs are distributed and reported correctly in the Agency&rsquo;s general ledger and authorize transfers to cash accounts.
</p><p>4. Execute legal orders for child support, tax levies or garnishments and student loan deductions and ensure are processed and reported accurately.
</p><p>5. Act as a liaison between the Federal and State Governments and the Agency to solve questions or problems. Oversee the preparation and provide review of quarterly Federal and State payroll tax reports and year-end tax reporting.</p><p>
6. Participate in new employee orientation and supervisor training on the payroll (UKG) system. Oversee payroll changes to ensure correct setup of payroll items. Collaborate with human resources staff to resolve payroll issues.
</p><p>7. Assist in preparing personnel budgets and projections. Analyze personnel data and prepare special reports for management. Review, interpret, explain, advise, and train on payroll/timekeeping policy and procedures.
</p><div>8. Work with finance staff to ensure general ledger asset and liability balances are reflected correctly in the general ledger. Perform internal audits of various payroll areas and generate reports of findings for follow up of corrective action. Prepare materials for external and internal auditors.</div>
</div></div><div><p><b>Minimum Requirements</b></p>
<div><p><b>QUALIFICATIONS</b><b>:</b></p><ul><li>
Knowledge of basic supervision</li><li>
Ability to maintain absolute confidentiality when handling sensitive financial and employee data
</li><li>Knowledge of legal standards regarding personnel records</li><li>
Working knowledge of internal controls</li><li>
Good written and oral communication skills</li><li>
Good organizational and time management skills, reflecting the ability to work well under pressure.</li><li>
Good attention to detail with analytical ability and problem-solving skills</li><li>
Strong computer skills</li></ul><p><b>
EXPERIENCE/EDUCATION REQUIRED</b><b>:</b></p><p>
Bachelor&rsquo;s degree in accounting or related field is preferred or a combination of education and relevant work experience to total four years.</p><p>
Three years&rsquo; experience working with payroll processing and payroll related forms is required.</p><p>
Experience in working with Kronos (UKG) payroll system is preferred.</p><p>
Knowledge of applicable laws, codes, regulations, standards, methods, and practices related to payroll, basic accounting principles as related to payroll processing and principles and techniques of technical record keeping.</p><p>
Experience working with accounting and budgeting principles and procedures.</p><p>
Experience working with Community Services Boards is preferred.</p></div></div></div></div><div></div>

Payroll Manager

Latham Pool Products, Inc

<div><div><div><h4 class="jobSectionHeader"><b>Make a SPLASH with Latham Pool Products!</b></h4><h4 class="jobSectionHeader"><b>
At Latham Pool Products, we don&rsquo;t just make swimming pools; we create opportunities for backyard dreams to come true. As the leading manufacturer in North America, Australia, and New Zealand, we are committed to delivering innovation, quality, and sustainability in everything we do. We believe in building an environment where everyone can thrive. That is why we offer:</b></h4><ul><li>
A culture of integrity, collaboration, and respect.</li><li>
Comprehensive benefits for you and your family.</li><li>
Opportunities for growth, mentorship, and skill development.</li></ul><div><b>
Ready to join a team that makes a difference?</b></div><div><b>
A little about the position:</b></div><p><b>
Primary Role:</b><b> </b>Latham Pool Products is a publicly traded organization (NASDAQ: SWIM) with a diverse and growing workforce across multiple U.S. states. We are committed to operational excellence, regulatory compliance, and delivering a best-in-class employee experience. We are seeking a highly skilled Payroll Manager to lead payroll operations and ensure accurate, timely, and compliant payroll processing for our employees nationwide.</p></div><div><p>
The Payroll Manager oversees all aspects of multi-state payroll operations, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations. This role partners closely with HR, Finance, and external providers to support payroll strategy, maintain internal controls, and deliver high-quality service to employees in a dynamic, fast-paced public company environment.</p></div><div><p><b>
Some of What You Will Do:</b></p></div><div><ul><li><p>
Manage end-to-end payroll processing for a multi-state workforce in compliance with federal, state, and local regulations.</p></li></ul></div><div><ul><li><p>
Oversee payroll tax filings, wage garnishments, benefit deductions, stock/equity transactions, and other specialized pay considerations.</p></li></ul></div><div><ul><li><p>
Ensure SOX compliance, maintain audit-ready documentation, and support internal/external audits related to payroll.</p></li></ul></div><div><ul><li><p>
Lead payroll systems administration, partnering with HRIS to ensure accuracy, efficiency, and data integrity.</p></li></ul></div><div><ul><li><p>
Lead quarter-end and year-end payroll activities, including W-2 processing and distribution</p></li></ul></div><div><ul><li><p>
Manage payroll tax setup, compliance, and resolution of complex federal and multi-state tax issues</p></li></ul></div><div><ul><li><p>
Handle tax notices and maintain relationships with federal, state, and local agencies</p></li></ul></div><div><ul><li><p>
Oversee amendments, including W-2C processing</p></li></ul></div><div><ul><li><p>
Generate and analyze payroll reports for Payroll, Finance, HR, and senior leadership</p></li></ul></div></div><div><div><ul><li><p>
Partner with Finance on GL reporting, accruals, and discrepancy resolution</p></li></ul></div><div><ul><li><p>
Support strategic HR and Payroll projects (e.g., system implementations, compliance initiatives, process harmonization)</p></li></ul></div><div><ul><li><p>
Develop and implement payroll policies, procedures, and controls that align with corporate governance requirements for a publicly traded company.</p></li></ul></div><div><ul><li><p>
Monitor legislative and regulatory changes affecting payroll, ensuring compliance and recommending process adjustments as needed.</p></li></ul></div><div><ul><li><p>
Partner with HR and Finance teams on reporting, budgeting, and payroll-related analytics.</p></li></ul></div><div><ul><li><p>
Provide guidance, training, and support to payroll staff, fostering a culture of accuracy, accountability, and continuous improvement.</p></li></ul></div><div><ul><li><p>
Act as point of escalation for complex payroll issues and employee inquiries, ensuring timely resolution and excellent service delivery.</p></li></ul></div><div><ul><li><p>
Provide responsive, high-quality support to stores and internal stakeholders on payroll matters</p></li></ul></div><div><ul><li><p>
Other duties and special projects as assigned.</p></li></ul></div><div><p><b>
What You Bring to the Table: (Qualifications)</b></p></div><div><ul><li><p>
Bachelor&rsquo;s degree in Accounting, Finance, Human Resources, or related field (or equivalent experience).</p></li></ul></div><div><ul><li><p>
7+ years of payroll experience, including at least 3 years in a management or supervisory role.</p></li></ul></div><div><ul><li><p>
Experience managing payroll for a multi-state workforce; public company experience strongly preferred.</p></li></ul></div><div><ul><li><p>
In-depth knowledge of federal, state, and local payroll tax regulations, wage &amp; hour laws, and reporting requirements.</p></li></ul></div><div><ul><li><p>
Strong knowledge of payroll systems (e.g., Workday, ADP, Oracle, or similar) and HRIS/financial system integrations.</p></li></ul></div><div><ul><li><p>
Demonstrated experience with SOX compliance and audit support.</p></li></ul></div><div><ul><li><p>
CPP (Certified Payroll Professional) designation preferred.</p></li></ul></div><div><ul><li><p>
Exceptional analytical, organizational, and communication skills with the ability to operate in a fast-paced, deadline-driven environment.</p></li></ul></div><div><ul><li><p>
Excellent communication skills required, including being able to hold meetings and perform training in small and large groups - strong written and verbal communication skills.</p></li></ul></div></div><div><div><ul><li><p>
Proficiency in or knowledge of using a variety of computer software applications, such as Excel, Word, Outlook, and PowerPoint; ADP Workforce Now.</p></li></ul></div><div><ul><li><p>
Physical: Ability to stay in a sitting position for most of the working day while looking at a computer monitor.</p></li></ul></div><div><ul><li><p>
Travel: As needed</p></li></ul><div><b>
Why should you come work with Us?</b></div><div><b>
Comprehensive Benefits for you and your family include</b>:</div><ul><li>
Medical, dental, and vision insurance</li><li>
HSA and FSA plans available</li><li>
401(K) with 50% company match up to 6%</li><li>
Flexible Paid Time Off</li><li>
Holidays - 11 Paid, eligible on day one</li><li>
Life/ADD Insurance and Short/Long Term Disability insurance with buy up options</li></ul><div><b>
Professional Development</b>: Training programs, Tuition Reimbursement, and growth opportunities.</div><div><b>
Supportive Environment</b>: A culture rooted in collaboration, integrity, and respect.</div><div>
</div><div><b>
Some Important Information for you:</b></div><div><b>
Position Title: Payroll Manager</b></div><div><b>
Location: Hybrid if located near Albany, NY or remote if not local</b></div><div><b>
Status: </b><b>Full-time</b></div><div><b>
Salary Range: </b><div><b><i>$100,000-$145,000</i></b></div></div><div><div><div><b>
Bonus</b></div><div><b>:</b></div><div></div><div><b><i> </i></b></div><div><b><i>MIB</i></b></div><div><b><i>Tier 3</i></b></div><div><b><i>, 10% of base pay</i></b></div></div></div><div>
Our compensation reflects the cost of labor across US geographic markets. Starting pay for this role will vary based on multiple factors, including location, knowledge, skills, education, and experience. Pay ranges may be modified in the future.</div><div>
</div><div><div><i>
Latham Pool Products is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.</i><br>
<i> Latham Pool Products is a Drug-Free Workplace Employer. All offers of employment are subject to applicable pre-employment requirements.</i><br>
</div></div><div><div><b><i>
Please include a resume with your application</i></b></div></div><div><b>
Apply Today!</b></div></div></div></div>

Preferred Touch Healthcare Agency

<p><i><b>Job Summery</b></i></p><p>Preferred Touch Healthcare Agency is seeking a detail-oriented Billing &amp; Payroll Manager to lead our billing operations and payroll processes with precision and efficiency. In this vital role, you will oversee the entire billing &amp; payroll process, manage client accounts, ensure compliance within state guidlines, and maintain accurate financial and employee records. Your expertise will help streamline our financial workflows, enhance client satisfaction, and support our company's growth. The ideal candidate is proactive, highly organized, and possesses strong leadership skill. Healthcare background is a plus.</p><p><i><b>Responsibilities</b></i></p><ul><li>Manage the billing cycles within our Electronic Verification Systems &amp; The Missouri Sandata Aggregator. To ensure all systems are synced correctly</li><li>Oversee payroll processing, ensuring accuracy in employee compensation, tax deductions, and compliance with applicable laws...</li><li>Collaborate with our payroll department to maintain accurate records for Taxes, Payroll, and Client documents.</li><li>Perform audits to ensure the agency is in compliance with State &amp; Federal regulations related to specific billing requirements.</li><li>Provide exceptional customer service by addressing client inquiries promptly and professionally while maintaining positive relationships.</li><li>Support audit preparations by maintaining organized documentation of billing records, payroll data, and internal controls.</li></ul><p><i><b>Experience</b></i></p><ul><li>Proven experience in accounting or finance roles with a focus on billing management and payroll processing.</li><li>Strong knowledge of accounting and billing in the Healthcare Field.</li><li>Experience with multiple systems such as Excel, Word, Micresoft to create and maintain spreadsheets for data .</li><li>Excellent analysis skills combined with attention to detail in data entry and account reconciliation tasks.</li><li>Effective communication skills for client interaction and team collaboration in a fast-paced setting.</li></ul><p>Join us as a Billing &amp; Payroll Manager to bring your expertise into a role that is essential for our operational success! Your skills will directly impact our efficiency while supporting our commitment to excellence in financial management.</p><p>Pay: From $35.00 per hour</p><p>Work Location: In person</p>

Billing & Payroll Manager

Care Initiatives

Northern Mahaska Specialty Care, a 79-bed long-term care skilled nursing community located in Oskaloosa, IA, is now hiring!
<br><br>
Benefits & Payroll Manager
<br><b>Schedule/Shifts Available:</b> FT
<br>Make a Difference Every Day – Join Care Initiatives as a vital part of our administrative team!
<br><br>
Join our compassionate care team across more than 40 skilled nursing communities throughout Iowa. If you're a dedicated and empathetic caregiver looking to make a meaningful impact on the lives of others during their healthcare journey, this is your opportunity to shine.
<br><br>
<b>What You’ll Do & Key Responsibilities:</b><br>
<ul>
<li>Oversee payroll processing and ensure pay accuracy.</li>
<li>Administer employee benefits and provide team member support.</li>
<li>Ensure compliance with payroll and employment regulations.</li>
<li>Assist with onboarding, payroll setup, and employee records.</li>
<li>Prepare reports and assist with labor tracking, audits, and payroll reconciliation.</li>
</ul>
<b>Qualifications:</b><br>
<ul>
<li>High school diploma or equivalent, required.</li>
<li>Associate or bachelor’s degree in business or related field, preferred.</li>
<li>Training/education in record keeping, bookkeeping/accounting, payroll, and general administrative skills.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other computer systems</li>
<li>Demonstrated effective interpersonal and communication skills.</li>
<li>Ability to follow written and oral instructions.</li>
</ul>
Why Join Care Initiatives?
<br><br>
<ul>
<li>Competitive Compensation: Earn a highly competitive wage.</li>
<li>Comprehensive Benefits: Eligible employees enjoy robust benefit options including medical, dental, vision, 403(b) retirement savings plan, PTO, and more.</li>
<li>Referral Bonus Program: Earn cash rewards for referring your friends.</li>
<li>Tuition Reimbursement: Develop your skills with company-paid training and education to take your career to the next level.</li>
<li>Digital Wallet Access: Get paid as you earn—no more waiting for payday!</li>
</ul>
Start Your Journey with Us
<br><br>
Apply today and become part of a team where your compassion, dedication, and care truly matter. At Care Initiatives, we’re committed to helping you grow your career while improving the lives of those we serve.
<br><br>
Committed to attracting and retaining a diverse staff, Care Initiatives will honor your experiences, perspectives, and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
<br><br>
Care Initiatives is an Affirmative Action and Equal Opportunity Employer. Care Initiatives complies with applicable federal civil rights laws and does not discriminate based on race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, genetic information, protected veteran status, or any other characteristic protected by law.

Benefits & Payroll Manager

Action Accounting & Tax

<p><b>Accounting and payroll manager</b></p><p><b>Remote | Preference for Northern Colorado candidatesApproximately 25 hours per week, with potential for additional hours</b></p><p>Action Accounting &amp; Tax is seeking an experienced accounting professional to take ownership of day-to-day accounting operations, perform final reviews, support a small team, and solve problems before they become emergencies.</p><p>This is a hands-on accounting leadership position. While the role includes some bookkeeping and payroll processing, its primary focus is reviewing work, identifying errors or missing information, resolving complex issues, managing deadlines, and improving the systems that support our team and clients.</p><p>The right person will gradually assume many of the operational responsibilities currently handled by the firm owner, allowing the owner to focus more fully on advisory services, high-level client conversations, and business growth.</p><p><b>Our ideal candidate will:</b></p><ul><li>Care about helping small businesses thrive.</li><li>Enjoy working independently from home and have the discipline to remain productive in a remote environment.</li><li>Be self-directed, curious, and an excellent problem solver.</li><li>Prefer working primarily behind the scenes while remaining comfortable communicating with clients when needed.</li><li>Enjoy working with accounting software, processes, data, reports, and performance measures.</li><li>Find satisfaction in managing workflows, completing projects, and meeting deadlines.</li><li>Recognize each team member&rsquo;s strengths and support others in developing their skills.</li><li>Value continued professional and personal growth.</li><li>Look beyond the immediate correction and determine how to prevent the same problem from recurring.</li></ul><p><b>Responsibilities</b></p><ul><li>Perform final reviews of monthly and quarterly financial statements.</li><li>Review balance sheets, income statements, general ledgers, reconciliations, and supporting records for accuracy and completeness.</li><li>Ensure financial statements are completed and delivered by established deadlines.</li><li>Oversee payroll processing and review payroll for accuracy before submission.</li><li>Research and resolve payroll discrepancies, tax notices, filing problems, and unusual payroll situations.</li><li>Monitor payroll tax returns, quarterly filings, sales tax filings, and other recurring compliance deadlines.</li><li>Provide technical support and direction to bookkeeping, payroll, and administrative team members.</li><li>Manage workflow for a small team that includes administrative and bookkeeping support.</li><li>Train employees and provide clear, constructive feedback when corrections are needed.</li><li>Identify recurring problems and develop procedures, checklists, training, or system improvements to prevent them from recurring.</li><li>Communicate professionally, kindly, and clearly with clients regarding accounting questions, missing information, deadlines, and corrections.</li><li>Maintain high standards of accuracy, confidentiality, client service, and follow-through.</li><li>Document processes and improve existing standard operating procedures.</li><li>Escalate significant tax, legal, compliance, or advisory matters to the firm owner when appropriate.</li><li>Potentially assist with business or individual tax preparation in the future, depending on experience and firm needs.</li></ul><p><b>Qualifications</b></p><p>You may be a strong fit if you:</p><ul><li>Have substantial accounting experience working with small businesses.</li><li>Understand how balance sheets, income statements, general ledgers, payroll records, and tax filings connect.</li><li>Can independently review accounting work and recognize when balances, transactions, or reports do not make sense.</li><li>Are comfortable investigating unfamiliar problems rather than waiting for someone else to provide the answer.</li><li>Can distinguish between correcting an immediate issue and resolving the underlying process problem.</li><li>Have experience reviewing or processing payroll.</li><li>Can manage deadlines across multiple clients while consistently using established workflow and deadline-management systems.</li><li>Communicate calmly and professionally with clients and employees.</li><li>Can give clear instructions, hold team members accountable, and support employees without taking over all of their work.</li><li>Are willing to learn the firm&rsquo;s systems and improve them thoughtfully.</li><li>Have strong professional integrity and will raise concerns when something appears inaccurate, unsupported, or noncompliant.</li></ul><p>Experience supervising or training accounting or administrative employees is strongly preferred. While not required, CPA or EA certification would be a plus.</p><p><b>Technology</b></p><p>Experience with the following is preferred:</p><ul><li>Xero</li><li>QuickBooks Online</li><li>Google Sheets</li><li>Payroll processing software</li><li>TaxDome</li><li>Cloud-based document and workflow systems</li></ul><p>Experience with Make or other automation platforms is helpful but not required.</p><p>Strong Xero experience is especially valuable. Candidates do not need to know every platform on the first day, but they must be able to learn new systems quickly and demonstrate sound accounting judgment.</p><p><b>Position Structure</b></p><ul><li>Approximately 25 hours per week</li><li>Year-round position</li><li>Primarily remote</li><li>General availability during agreed-upon weekday business hours</li><li>Potential for additional hours as the firm grows and based on mutual interest</li><li>Preference for candidates located in Northern Colorado or within reasonable travel distance of Loveland</li><li>Northern Colorado candidates are preferred, but qualified candidates throughout Colorado will be considered.</li><li>Applicants must reside and be authorized to work in the United States</li></ul><p><b>Compensation</b></p><p><b>Base compensation: $30&ndash;$38 per hour, depending on experience.</b></p><p>The firm is also developing a performance-based incentive program tied to measurable operational and production goals, which may include:</p><ul><li>On-time financial statement delivery</li><li>Completion of recurring accounting and compliance work</li><li>Production or firm revenue growth</li></ul><p>Total compensation may reach approximately $36&ndash;$48 per hour when established performance goals are achieved.</p><p><b>Benefits</b></p><ul><li>Flexible remote work environment</li><li>Paid training</li><li>Professional education support</li><li>Opportunity for increased hours and responsibility as the firm grows</li><li>Sick leave</li></ul><p><b>Skills Assessment</b></p><p>Final candidates will complete a practical, time-limited skills assessment. The assessment may include:</p><ul><li>Reviewing financial statements and identifying potential errors</li><li>Explaining how an accounting or payroll issue should be investigated</li><li>Demonstrating report navigation and review through screen sharing in Xero and QuickBooks Online</li><li>Completing or reviewing a short Google Sheets task</li><li>Explaining how they would prevent a similar problem from recurring</li></ul><p>The assessment is intended to evaluate accounting judgment, problem-solving ability, software proficiency, communication, and attention to detail.</p><p><b>How to Apply</b></p><p>Please submit:</p><ul><li>Your r&eacute;sum&eacute;</li><li>A brief explanation of why this position interests you</li><li>An example of an accounting, payroll, or workflow problem you identified and solved</li><li>A description of your experience with Xero, QuickBooks Online, payroll, financial statement review, and employee supervision</li><li>Your general weekday availability</li><li>Your location and availability for occasional meetings near Loveland, Colorado</li></ul><p><b>Application deadline: August 18, 2026</b></p><p>Applicants selected for the next step will complete a short screening questionnaire followed by a structured interview and practical skills assessment.</p><p>Pay: $64,436.41 - $77,600.84 per year</p><p>Benefits:</p><ul><li>Paid sick time</li><li>Professional development assistance</li><li>Work from home</li></ul><p>Application Question(s):</p><ul><li>Do you currently reside in Colorado?</li><li>Are you available to work approximately 25 hours per week on a year-round basis?</li><li>Are you generally available during weekday business hours, including agreed-upon overlap with Mountain Time?</li><li>Are you willing to complete a practical, time-limited accounting skills assessment as part of the interview process?</li><li>How many years of professional small-business accounting experience do you have?</li><li>How many years of experience do you have reviewing financial statements prepared by other employees or bookkeepers?</li><li>How many years of payroll processing or payroll review experience do you have?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Accounting: 3 years (Required)</li><li>Payroll: 3 years (Required)</li></ul><p>License/Certification:</p><ul><li>CPA (Preferred)</li><li>Enrolled Agent (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Work Location: Remote</p>

Accounting and payroll manager

Rising Tide

<p><b>Position Details:</b></p><p>The Bookkeeper / AP / Payroll Manager will own day-to-day accounting and financial operations across the company's restaurant locations, working closely with ownership as the sole finance/accounting resource. This role manages accounts payable, payroll processing, daily sales reconciliation, month-end close, and financial reporting across a growing multi-unit restaurant group. The position works primarily in Toast, Paychex, and QuickBooks, and reports directly to the Owner/CEO.</p><p>This role begins on a part-time basis (approximately 20&ndash;30 hours/week) while transitioning responsibilities from the company's current bookkeeper, who is retiring. The transition to full-time will happen gradually over approximately 1&ndash;3 months, based on progress of the handoff. Compensation is annualized as a salary from the start date, reflecting the full-time role the position will grow into.</p><p>This is an in-office position based at the company's central office, with a standard Monday&ndash;Friday schedule (approximately 9:00 AM &ndash; 5:00 PM) once transitioned to full-time.</p><p><b>Schedule</b>: Part-time <b>(20 hrs/week) </b>for approximately 1&ndash;3 months, transitioning to full-time <b>(40 hrs/week)</b> based on handoff progress. Open to full time immediately upon hire.</p><p><b>Key Responsibilities</b></p><p><b>Accounts Payable</b></p><ul><li>Enter and code vendor bills across all locations; route for final payment approval from Ownership</li><li>Maintain vendor records and manage day-to-day AP correspondence.</li></ul><p><b>Payroll</b></p><ul><li>Process bi-weekly payroll directly through Paychex for all locations.</li><li>Track and record employee vacation/PTO.</li></ul><p><b>Daily Sales &amp; Cash</b></p><ul><li>Own daily Toast sales and reporting reconciliation across all locations.</li><li>Prepare daily cash reporting for ownership.</li></ul><p><b>Reconciliation &amp; Financial Statements</b></p><ul><li>Reconcile all bank and credit card accounts ongoing.</li><li>Own financial statement preparation on monthly, quarterly, annual and ad-hoc basis.</li></ul><p><b>Licensing &amp; Permitting</b></p><ul><li>Track expiration dates and maintain a master log for all business, liquor, food service, and health licenses/permits across all locations, flagging renewals with enough lead time to avoid lapses.</li><li>Prepare and organize renewal documentation (insurance certificates, tax filings, inspection records) and coordinate with health departments, licensing boards, or filing services as needed.</li></ul><p><b>Office Management</b></p><ul><li>Serve as the point person for day-to-day office operations in a small office environment (1&ndash;4 people), managing supplies, vendors, and equipment.</li><li>Maintain organized physical and digital filing systems for company records and support light administrative/scheduling needs for ownership.</li></ul><p><b>QuickBooks &amp; Systems</b></p><ul><li>Maintain the company's books in QuickBooks across all entities.</li><li>Set up and configure new entities/accounts in QuickBooks as new locations open or join the group.</li></ul><p><b>Tax &amp; Outside Coordination</b></p><ul><li>Coordinate directly with the company's outside CPA/tax preparer on routine items, with ownership retaining final oversight of that relationship.</li></ul><p><b>Growth Context</b></p><ul><li>The company currently operates 4 restaurants and a holding company and expects to future growth. This role is expected to scale with that growth, including ownership of new-entity setup and reporting structure as the company expands.</li></ul><p><b>Reporting Relationship</b></p><p><b>Reports To: </b>Owner/CEO Team</p><p><b>Structure: </b>Sole finance/accounting position &mdash; works independently, in close partnership with ownership and the outside CPA</p><p><b>Qualifications</b></p><ul><li>3+ years of bookkeeping/accounting experience, ideally across multiple entities or locations (restaurant/hospitality).</li><li>Proficiency in QuickBooks required; experience with Toast and Paychex strongly preferred.</li><li>Accounting/finance degree or bookkeeping certification preferred but not required.</li></ul><p>Pay: $89,565.71 - $96,610.20 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Bookkeeper / AP / Payroll Manager

Genesis HealthCare

<div>Overview:
<div><b>Monday - Friday
</b></div><div><b>8:30am - 5:00pm</b></div><div>
</div><div>
At Genesis Healthcare, we are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference. Whether you're an experienced professional or just starting your career, we offer opportunities for growth, development, and advancement in a range of roles. Join us in our mission to enhance the well-being of our patients and residents while making a meaningful impact in the communities we serve.</div>
Responsibilities:
<div><div>In this position, you will manage and control the nursing center's labor spend and process payroll in accordance with established policies and procedures.</div><div><br>
<ul><li>Serve as primary nursing center contact for all employees' needs with respect to scheduling, timekeeping and payroll.
</li><li>Balance nursing center staffing needs, employee schedule preferences, and nursing center financial performance.</li><li>Use software to minimize overtime and nursing agency spend while at the same time ensuring nursing hours per patient day (HPPD) and salary expense is at the appropriate budget level.
</li><li>Lead nursing center's Labor Management Team to proactively manage the center's labor management performance against Key Performance Indicators to optimize clinical, financial and human resource operating results.
</li><li>Maintain nursing center nursing staff coverage at all times.</li></ul></div></div>
Qualifications:
<ul><li>Five plus years of previous work experience preferably in healthcare or long-term care with proven track record in similar position, scheduling, timekeeping, or payroll.</li><li>Bachelor's Degree in Healthcare Administration, Business Administration, Psychology or related field preferred.</li></ul>
Benefits:
<div><ul><li>Variable compensation plans</li><li>Tuition, Travel, and Wireless Service Discounts</li><li>Employee Assistance Program to support mental health</li><li>Employee Foundation to financially assist through unforeseen hardships</li><li>Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off</li><li>Free 24/7 virtual health care provided by licensed doctors for all Anthem medically-enrolled employees and their immediate family members</li><li>On-Demand Pay Program that allows for instant access to a portion of the money you&rsquo;ve already earned</li></ul><div></div><div><br>
We also offer several voluntary insurances such as:<br>
<ul><li>Pet Insurance</li><li>Term and Whole Life Insurance</li><li>Short-term Disability</li><li>Hospital Indemnity</li><li>Personal Accident</li><li>Critical Illness</li><li>Cancer Coverage</li></ul></div><div></div><div><br>
Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service.</div></div><div></div>
Posted Salary Range: USD $21.00 - USD $24.00 /Hr.</div>

Nurse Scheduling and Payroll Manager

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