payroll specialist

Miracle Makers Home Care

OverviewWe are seeking a highly motivated and detail-oriented Payroll Specialist to join our dynamic finance team. In this role, you will be responsible for managing payroll processing, ensuring compliance with employment and labor laws, and maintaining accurate payroll records. Your expertise will support our organization&rsquo;s commitment to timely and precise compensation for all employees, while safeguarding sensitive information. This position offers an exciting opportunity to apply your technical accounting skills and payroll management experience in a fast-paced environment dedicated to excellence.Responsibilities<ul><li>Process payroll accurately and efficiently using various payroll systems such as Workday, ADP, Paychex, UltiPro, Kronos, Ceridian, and other supported platforms.</li><li>Ensure compliance with federal, state, and local employment and labor laws related to payroll tax, wage calculations, and reporting requirements.</li><li>Maintain and update employee records within HRIS (Human Resource Information Systems) and payroll software to reflect changes in compensation, benefits, or employment status.</li><li>Reconcile payroll data through analysis of spreadsheets, general ledger accounts, and accounting software such as QuickBooks or similar financial tools.</li><li>Prepare journal entries for payroll transactions and ensure accurate posting to the general ledger in accordance with double-entry bookkeeping principles.</li><li>Handle confidential information with integrity while managing payroll data entry, tax filings, and employee payments.</li><li>Collaborate with HR and finance teams to resolve discrepancies related to time &amp; attendance systems like Kronos or equivalent platforms.</li><li>Conduct regular audits of payroll processes including account reconciliation and analysis of payroll reports to ensure accuracy.</li><li>Stay updated on changes in tax law and labor regulations affecting payroll processing; implement necessary adjustments proactively.</li></ul>Experience<ul><li>Proven experience in payroll management within a corporate accounting environment or non-profit organization.</li><li>Extensive knowledge of payroll systems such as Workday, ADP, Paychex, Kronos, UltiPro, Ceridian or similar platforms supported by technical support teams.</li><li>Strong understanding of employment &amp; labor law, payroll tax law, governmental accounting standards, and compliance requirements.</li><li>Demonstrated ability with spreadsheets (Excel), financial software (QuickBooks or equivalent), and general ledger accounting practices including journal entries and account reconciliation.</li><li>Familiarity with time &amp; attendance systems and HRIS platforms used for payroll processing.</li><li>Experience handling confidential information with discretion while managing data entry tasks efficiently.</li><li>Analytical skills capable of performing detailed account reconciliation and financial analysis related to payroll transactions.</li><li>Ability to perform high-volume data entry accurately using 10-key typing skills; knowledge of double-entry bookkeeping is a plus.</li></ul>Join us as a Payroll Specialist if you&rsquo;re eager to leverage your technical accounting expertise while ensuring our team&rsquo;s compensation processes are seamless, compliant, and secure!Pay: $20.00 - $23.00 per hourBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Payroll Specialist

Menasco Mech. Contracting LLC

We are seeking a detail-oriented and experienced Payroll Specialist to manage end-to-end payroll processing and ensure the accurate and timely payment of employee salaries in compliance with UAE Labour Law, WPS requirements and company policies.Key Responsibilities:<ul><li>Process the complete monthly payroll cycle for employees, ensuring accuracy and timely completion.</li><li>Review attendance, timesheets, overtime, allowances, incentives, bonuses, leave, unpaid leave and payroll deductions.</li><li>Prepare, validate and submit WPS Salary Information Files (SIF) in accordance with MOHRE requirements.</li><li>Reconcile payroll reports with salary sheets, employee records, attendance data, WPS files and general ledger accounts.</li><li>Calculate leave salary, end-of-service benefits, gratuity, final settlements and other employee benefits in accordance with UAE Labour Law and company policy.</li><li>Maintain payroll provisions and schedules for leave salary, gratuity, bonuses and other employee-related benefits.</li><li>Prepare payroll journal entries and coordinate with the Finance Manager for accurate posting to the appropriate GL accounts, cost centres, projects and divisions.</li><li>Conduct monthly reconciliation of payroll expenses and payroll-related payable and provision accounts.</li><li>Coordinate with HR, Finance, Operations and project teams to resolve attendance, employee master-data and payroll-related discrepancies.</li><li>Maintain accurate and confidential payroll records, employee documents and supporting schedules.</li><li>Support internal and external audits by providing payroll reports, reconciliations and supporting documentation.</li><li>Prepare monthly payroll reports and management summaries, including employee cost analysis, overtime, deductions and payroll variance reports.</li><li>Ensure all payroll changes are properly supported and approved before processing.</li><li>Assist in improving payroll controls, automating processes and ERP-based payroll reporting.</li></ul>Qualifications / Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Commerce, Human Resources or a related field.</li><li>Minimum 3&ndash;4 years of hands-on payroll experience in the UAE is mandatory.</li><li>Strong working knowledge of UAE Labour Law, WPS, MOHRE requirements, leave salary, gratuity and end-of-service calculations.</li><li>Experience managing payroll for both staff and labour categories is highly preferred.</li><li>Experience in construction, MEP, contracting or a project-based organization will be an advantage.</li><li>Strong understanding of payroll accounting, GL reconciliation, provisions, accruals and cost allocation.</li><li>Proficiency in Advanced Microsoft Excel and payroll reconciliations.</li><li>Practical experience with payroll or ERP systems is required; experience with ePromis will be an advantage.</li><li>High level of accuracy, confidentiality, integrity and attention to detail.</li><li>Ability to meet strict payroll deadlines and work effectively under pressure.</li><li>Strong analytical, communication and coordination skills.</li></ul>To apply, please click the link below and complete the application form:https://forms.gle/Zb9SS7tfa3XQQV3H7Pay: From AED4,000.00 per monthExperience:<ul><li>Payroll management: 3 years (Required)</li></ul>Work Location: In person

Lovo Systems

OverviewJoin our dynamic finance team as a Payroll Specialist and become a vital contributor to our organization&rsquo;s financial integrity! In this energetic role, you will manage payroll processes with precision, ensuring employees are paid accurately and on time. Your expertise will support compliance with financial regulations and internal controls, fostering trust and transparency across the company. This position offers an exciting opportunity to apply your accounting acumen in a fast-paced environment, making a tangible impact on our operational success.Responsibilities<ul><li>Process payroll transactions efficiently using leading payroll software such as Workday, ADP, Paychex, Ceridian, or UltiPro, ensuring accuracy and timeliness.</li><li>Reconcile payroll accounts and perform balance sheet reconciliations to maintain data integrity across systems like SAP, Oracle, PeopleSoft, or Sage.</li><li>Handle confidential employee information with the utmost discretion while managing data entry tasks related to payroll and personnel records.</li><li>Collaborate with HR and finance teams to ensure compliance with federal, state, and local regulations, including SOX (Sarbanes-Oxley Act) controls.</li><li>Prepare detailed reports on payroll activities, including journal entries for general ledger accounting and account analysis.</li><li>Assist with accounts payable and receivable processes related to payroll expenses and employee reimbursements.</li><li>Conduct regular audits of payroll data using Excel data analysis skills to identify discrepancies and resolve issues promptly.</li></ul>Requirements<ul><li>Proven experience in accounting or finance roles with a focus on payroll management; familiarity with accounting systems such as QuickBooks, Xero, or Microsoft Office is essential.</li><li>Strong understanding of GAAP (Generally Accepted Accounting Principles), governmental accounting standards, and technical accounting concepts.</li><li>Proficiency in using payroll software like Workday, ADP, Kronos, or Ceridian; experience with multiple platforms is highly desirable.</li><li>Excellent numeracy skills including 10 key typing, double entry bookkeeping, math proficiency, and account reconciliation expertise.</li><li>Ability to handle sensitive information confidentially while demonstrating strong customer service skills for internal stakeholders.</li><li>Knowledge of accounts payable/receivable management, balance sheet reconciliation, journal entries, and general ledger accounting practices.</li><li>Adept at data entry, spreadsheet management, and Excel data analysis to support accurate financial reporting.</li></ul>Embark on a rewarding career where your attention to detail and financial expertise will drive operational excellence! We&rsquo;re committed to fostering an inclusive environment that values your growth&mdash;apply today to become part of our vibrant team!Pay: Up to $32.72 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Relocation assistance</li><li>Vision insurance</li></ul>Work Location: In person

Northeast Metro 916 Intermediate School District

<div><h2 class="jobSectionHeader">Position Information</h2>
This position is a 1.0 FTE. This role follows a hybrid work model, with two in office days per week. The hourly pay range for this position is $29 to $35, with the starting rate determined based on relevant experience. This position is fully benefit eligible, see attached premium sheet. 
Nature of Work
The Payroll Specialist works collaboratively with the Finance and Human Resources teams to support payroll functions for union and non-union positions. They are responsible for performing a wide range of HR &amp; Payroll functions with a high degree of accuracy, timeliness, and confidentiality. 
Typical Class Responsibilities<ul><li>
Processes personnel transactions including new hires, terminations, stipends, longevity, benefits, leaves of absence, and other pay adjustments in accordance with established payroll deadlines and district policies.</li><li>
Audits payroll data and employee records to ensure accuracy, completeness, and compliance with applicable laws, collective bargaining agreements, and internal controls. Maintains confidentiality and secures sensitive payroll information.</li><li>
Enters and maintains payroll-related data in the HRIS system (Skyward), including pay codes, deductions, benefit elections, assignment splits, calendars, direct deposits, and W-4s. Performs periodic reconciliations and updates for payroll accounts and employee records.</li><li>
Manages payroll-related benefits and deductions such as PERA/TRA, TSA, health insurance, life insurance, COBRA, and retiree billing. Coordinates updates for employees returning from leave and ensures proper remittance and reporting.</li><li>
Serves as a primary point of contact for payroll-related questions from employees. Provides training, guidance, and support on payroll procedures, ensuring understanding of contracts, policies, and regulatory requirements.</li><li>
Prepares and submits required reports and filings including employment verifications, MN unemployment wage detail, PERA/TRA reports, and annual census or leave reports. Ensures timely and accurate submission to external agencies and vendors.</li><li>
Collaborates with HR and Finance staff to ensure payroll accuracy and alignment with personnel actions. Provides backup support for payroll processing, and participates in special projects and year-end activities as needed.</li><li>
Performs other duties of a similar nature or level.</li></ul> 
Training and Experience Requirements
Associate&rsquo;s degree in Accounting, Business, Human Resources, or related field required; Bachelor&rsquo;s degree preferred. Two (2+) or more years of payroll, human resources and/or other applicable experience; preferably in a public sector or school district environment. Experience with Skyward or similar payroll/HRIS systems preferred. 
Preferred Skills<ul><li>
Strong ability to handle confidential information with discretion</li><li>
Excellent attention to detail</li><li>
Strong organizational and time management skills</li><li>
Ability to manage multiple tasks effectively in a fast-paced environment with frequent interruptions</li><li>
Strong analytical skills</li><li>
Ability to work independently and as part of a team</li><li>
Strong interpersonal skills with the ability to collaborate with staff at all levels while treating others with dignity and respect</li><li>
Strong oral and written communication skills, with the ability to effectively present information</li></ul> 
Physical Requirements
Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.
Sedentary Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally. 
Commitment to Equity
At Northeast Metro 916, equity means that everyone has access to what they need in order to learn, grow and thrive.
Northeast Metro 916 will not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age or sexual orientation.</div>

The Salvation Army USA Central Territory

<div>Payroll Specialist
Location: Hoffman Estates, IL
 
Pay: $23-25.00 per hour 
Job Type: Full-time 
Schedule: 36.25, Typical office hours, may need to work some evening and weekends. 1 remote work day after completing 90-days.
 
Benefits:
<ul><li>Medical, prescription drug, dental, vision, and hearing coverage</li>
<li>Employer-paid basic life and AD&amp;D insurance</li>
<li>Employer-paid basic long-term disability coverage</li>
<li>Optional voluntary life, short-term disability, and enhanced long-term disability coverage</li>
<li>Paid vacation, sick time, and holidays</li>
<li>Flexible spending accounts</li>
<li>403(b) retirement savings plan</li>
<li>Employer-funded pension plan for eligible employees</li>
</ul>
About the Role
<ul>
<li>Accurate and timely processing of bi-weekly payroll for assigned ARC's.
</li><li>Assist ARC HR Coordinators in maintaining and updating employee records in the Human Resources Database.</li>
<li>Enter Child Support Orders, Garnishments and all other payroll deductions into the Payroll system and then ensure that accurate and appropriate deductions are withheld from employees' paychecks.</li>
<li>Process manual payroll check calculations for missed employee payroll checks as requested by ARC personnel.
</li><li>Provide solutions to HR Coordinators with their day-to-day employee record maintenance questions.</li>
<li>Maintain employees' benefit accrual hours in the timekeeping system per regulations in the TSA Employee Handbook.
</li><li>Compare and Reconcile Medical and Life Insurance billings with employees' Payroll Deductions.
</li><li>Assume the responsibility of entering Human Resources and Payroll data for ARC's during temporary vacancies in the HR Coordinator's position.</li>
<li>Ensure that all ARC's are fully in compliance with all State and Federal Payroll regulations as pertains to current Minimum Wage laws and appropriate State and Local Taxes.</li>
<li>Research and provide solutions to ARC employees' paycheck and Timecard inquiries.
</li><li>Calculate and ensure that the Vacation Payouts for eligible terminated employees are accurately processed and paid.
</li><li>Run and provide Human Resources and Payroll Managerial Reports to the ARC's on a bi-weekly basis.</li>
<li>Support the Mission Statement of The Salvation Army.</li>
<li>Other duties may be assigned to support the mission of the Department and the ARC Command.
</li></ul>Requirements:
Education &amp; Experience

<ul><li>Bachelor's Degree in Accounting, Finance, or other related business field is preferred, along with one to two years of payroll processing experience. ADP experience or another payroll product is preferred.</li>
</ul>
Skills &amp; Abilities
<ul>
<li>Must have a general understanding of The Salvation Army's health plans, including HIPAA regulations. Must be able to read and interpret the Employee Handbook, Employee Health Plan, and Employee Pension Plan manuals.</li>
<li>Well organized with good communication skills, both oral and written.</li>
<li>Must possess excellent attention to detail with regards to procedures, processes, and policies while maintaining strict confidentiality.</li>
</ul>
Work Environment
<ul>
<li>Professional office setting</li>
<li>Moderate noise levels</li>
<li>Some evening and weekend work may be required</li>
</ul>
The Salvation Army is an equal opportunity employer. Candidates who are returning to work, U.S. Veterans, people with disabilities, people impacted by the justice system, and people without a college degree are encouraged to apply.</div>

Spurwink Services

<div>This position contributes to the mission of Spurwink by ensuring the timeliness and accuracy of financial information. The Payroll Specialist, under the general supervision of the Payroll Manager, is responsible for processing the organization's bi-weekly payroll ensuring the accurate payment and reporting of staff wages.

This is a full-time hourly Monday through Friday position.

DUTIES:
<ul>
<li>Process the bi-weekly payroll for all Spurwink Services employees.</li>
<li>Process paper checks for distribution as necessary.</li>
<li>Maintain compliance with changing tax codes and payroll related regulations.</li>
<li>Maintain strict confidentiality regarding all payroll and employee data.</li>
<li>Assist with the annual financial audit as well as the yearly self-insured worker's compensation audit.</li>
<li>Maintain communication with management and staff via Payroll email box.</li>
</ul>
QUALIFICATIONS:

Associate degree in Finance/Business and/or applied knowledge and experience in the area of payroll. A minimum of (2) years' experience with payroll processing using an electronic payroll processing system in an organization of equivalent size.

Competitive Benefits Package:
<ul>
<li>Health/Dental/Vision /Pet Insurance</li>
<li>Employer Paid Life Insurance and Short/Long Term Disability</li>
<li>Retirement Account with Matching Contribution (after one year of service)</li>
<li>Scholarships to ME Community Colleges</li>
<li>Tuition Reimbursement</li>
<li>25% Tuition Reimbursement for UNE Master of Social Work Program</li>
<li>Eligible employer for the Public Service Loan Forgiveness (PSLF) Program</li>
<li>Quality Supervision and Paid Training Opportunities</li>
<li>Career Advancement Opportunities</li>
<li>Flexibility of Schedules</li>
<li>Generous Paid Time Off</li>
<li>Opportunity for Same Day Pay</li>
<li>Health Plan Enrollees &ndash; Access to Several Discounts (Hotels, Electronics, Auto, Groceries, Event Tickets, and More)</li>
</ul>
Spurwink is an Equal Opportunity Employer. 
#IND2 
 
Compensation: $25.49-$28.04</div>

Sauer Corporate Services

<div>Sauer is searching for experienced candidates for the position of Payroll Specialist. This position will be responsible for all payroll-related tasks. In this role, your responsibilities will include collecting and reviewing employee information and working hours, calculating wages, preparing and processing payments along with maintaining acute payroll records. The Payroll Specialist should be able to investigate, resolve payroll issues, processes payroll and provides exceptional level of accuracy in their work as any mistakes in their calculations will have severe implications for the entire organization. To excel in this position, strong attention to detail, excellent communication skills, and a comprehensive understanding of payroll operations are a must. 
Responsibilities<div><ul><li>
Enters, maintains, and/or processes information in the payroll system; information may include employees&rsquo; hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information. Which may include multiple states, multiple unions, Federal and Public Works Contracts.</li><li>
Process payroll changes (e.g. new hires, terminations, raises) and system upgrades.</li><li>
Ensure that the payroll accounts are managed accurately and timely, ensuring that all payments are made accurately and on time.</li><li>
Processing of weekly and semi-monthly payroll-all confidential</li><li>
Set up and maintain all personnel files.</li><li>
Collaborating with Human Resources (HR) and accounting teams</li><li>
Coordinate timekeeping and payroll systems.</li><li>
Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.</li><li>
Records and processes federal and state payroll tax deposits, via ADP Tax Compliance.</li><li>
Prepares and submits union fringes and reports.</li><li>
Quarter end spreadsheets to report tax data information to ADP.</li><li>
Complete child support submissions.</li><li>
Complete unemployment compensation inquires.</li><li>
Responsible for direct deposit uploads.</li><li>
Produce certified job payroll reports.</li><li>
Review of ADP tax issues.</li><li>
Quarter/Year end balancing.</li><li>
Preparation of information for production of W-2. Prepares and maintains accurate records and reports of payroll transactions.</li><li>
Facilitate audits by providing records and documentation to auditors.</li><li>
Identifies and recommends updates to payroll processing software, systems, and procedures.</li><li>
Prepare and provide annual wage increase and bonus spreadsheets as required by division.</li><li>
Process auto allowances in the payroll system.</li><li>
Administer Davis Bacon compliance efforts including the calculation of regular and overtime rates.</li><li>
Process and provide updated wage statements as requested by personnel to calculate billing rates for employees based on total costs.</li><li>
Answer phone calls and research payroll related issues for managers and employees.</li></ul></div> 
Requirements and skills<ul><li>
5+ Years of experience as a payroll specialist or similar role preferred.</li><li>
Degree in Business Administration, Accounting, Human Resources or related field; professional certification (e.g. CPP, CPM) is a plus.</li><li>
Processing union payroll is a plus.</li><li>
Experience using Construction or Payroll Software Programs (Trimble/Spectrum, COINS) is a plus.</li><li>
Ability to process and manage payroll in a confidential manner.</li><li>
Current knowledge of payroll procedures and related laws</li><li>
Proven experience with using MS Office (especially Excel)</li><li>
Excellent organization skills, time management and prioritization abilities.</li><li>
An analytical mind and good math skills</li><li>
Outstanding communication skills (written and oral)</li><li>
Must be able to work under tight deadlines.</li></ul></div>

PAYROLL SPECIALIST

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